HomeMy WebLinkAboutR-2025-055 Kimley Horn CCNA Work Order - Nautilus Isle Outfall Design ServicesRESOLUTION NO. 2025-055
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A WORK ORDER FOR PROFESSIONAL ENGINEERING DESIGN
SERVICES PROVIDED BY KIMLEY-HORN AND ASSOCIATES, INC (KHA)
FOR 934/938 NAUTILUS ISLE OUTFALL INSTALLATION AND
STORMWATER DESIGN IN THE AMOUNT OF EIGHTY-SIX THOUSAND
TWO HUNDRED FORTY-FIVE DOLLARS ($86,245.00) AND TO EXCEED
THE $50,000.00 (FIFTY THOUSAND DOLLAR) SINGLE VENDOR ANNUAL
THRESHOLD FOR THE DURATION OF THE CONTRACT PERIOD;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City abandoned a drainage pipe and outfall structure on Nautilus
Isle in 2024 due to aging infrastructure and erosion concerns; and
WHEREAS, the City is committed to fulfilling its duty to provide a new stormwater
management system and outfall on Nautilus Isle.; and
WHEREAS, the City has consent from two neighboring homeowners located at 934 and
938 Nautilus Isle to provide a permanent easement for the City to install a new subsurface drainage
pipe connected to outfall; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection
(a), sets the monetary threshold at Fifty Thousand Dollars ($50,000.00) for a vendor each fiscal
year; and
WHEREAS, Kimley-Horn and Associates (KHA) submitted a Work Order to provide
design and construction services in the amount of Eighty-Six Thousand Two-Hundred and Forty-
Five Dollars ($86,245.00), which Work Order is attached as Exhibit “A” and incorporated into this
resolution by this reference; and
WHEREAS, the Public Services Department recommends the City enter into the
agreement with KHA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
2 RESOLUTION #2025-055
Section 2. That the City Commission authorizes the proper City officials to execute an
agreement with KHA for design services for the outfall penetration and stormwater services.
Section 3. That funding for professional engineering and design services in the amount
of ($86,245.00) will be appropriated from the Stormwater Mgmt. Professional Services Engineering
Account No. 403-38-01-538-31-30.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on April 22, 2025.
Motion by Vice Mayor Salvino, second by Commissioner Lewellen.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
March 6, 2025
Sean Schutten, P.E.
Public Services Deputy Director
City of Dania Beach
1201 Stirling Road
Dania Beach, FL 33004
Re: 934/938 Nautilus Isle Outfall Penetration
Scope of Services for Professional Engineering Design Services
Dear Mr. Schutten:
Kimley-Horn and Associates, Inc., (hereinafter referred to as “Consultant” or “We”), in
connection with the City of Dania Beach’s “Continuing Architectural, Surveying, Landscape
Architecture and Engineering Consulting Services”; RFQ 20-005 is pleased to submit this
proposal to the City of Dania Beach, (hereinafter referred to as “City”) to provide professional
services. Our project understanding, scope of services, schedule, and fees are below.
SCOPE OF SERVICES
Kimley-Horn and Associates, Inc. will provide the services specifically set forth below.
PROJECT UNDERSTANDING
We understand that the City intends to install a drainage pipe between 934 Nautilus Isle and
938 Nautilus Isle, as generally outlined in “Exhibit A” as shown below.
Consultant will prepare construction documents for recommended improvements for this project
area. Consultant will proceed with the construction design documents, regulatory permitting
assistance, bidding assistance and limited construction phase services for the recommended
stormwater improvements according to the scope of services outlines within the following
sections.
“Exhibit A”
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Scope of Services
Task 1 – Site Investigation Task
Task 1.1 – Topographic Survey
The Consultant will engage a sub-consultant (licensed surveyor) to prepare a Topographic
Survey meeting the Standards of Practice established by The Board of Prefessional Surveyors
and Mappers within the State of Florida. The survey will include the following:
· Establish horizontal and vertical control points to support the survey efforts
· Vertical control (elevations) will be based on North American Vertical Datum of 1988
(NAVD88)
· Horizontal control will be based on the Florida State Plan Coordinates System, East
Zone, North American Datum of 83/2011
· Spot elevation will be measured approximately every 20 feet and at the high and low
spots, also additional low and high point elevations that may exist between the intervals
and at transitions such as driveways, private walkways, ramps, back of curb, flow line,
etc.
· The survey will extend to the right of way lines and 10’ beyond the existing catch basins.
· Locate surface features within the survey limits as follows: utility poles, guy wires, street
lighting, storm sewer structures, sanitary sewer structures, wire pull boxes, cable
enclosures, utility cabinets, valves, valve boxes, meter boxes, backflow preventers, fire
hydrants, and overhead utilities.
· Obtain elevation at top of seawall cap and toe of seawall.
· Measure the rim and invert elevation of sanitary and storm sewer structures that are
accessible. Determine pipe types, size, and flow direction, when possible.
· Locate road pavement striping.
· Calculate and depict on the survey property lines and right of way lines adjacent to the
survey area based on found monumentation.
· The drafting scale of the survey will be 1” = 20’ unless otherwise specified by the City.
· The proposal does not include a Boundary Survey of the properties of a road right of
way survey.
· Calculation of Digital Terrain Model (DTM) surface/Object Surface or Contour are not
included.
Two (2) sketch and legal descriptions is included in the scope of services. The two (2)
easements will be located on both sides of the common property line between 934 Nautilus Isle
and 938 Nautilus Isle, within the City of Dania Beach, FL 33004.
The Consultant will coordinate directly with the surveyor to ensure the appropriate data is
gathered during the completion of the topographic survey. Consultant will review topographic
data upon completion of the survey and provide the comments to the surveyor, if necessary.
Consultant will utilize the AutoCAD version of the topographic survey and establish the base
plans for the project. All work under this task will be billed on a lump sum basis.
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Task 1.2 – Subsurface Utility Verification
The Consultant will retain a subsurface utility engineering consultant to perform subsurface
services including air vacuum excavation test holes. The scope of work will include the
following.
· Utility Designation and Survey- Utility targeting will be performed to provide horizontal
locations of utilities within the project limits. The project limits include the area outlined in
Exhibit A.
· Electronic Sweep/Targeting – An electronic sweep of the project site will be conducted.
This sweep will verify the location of utilities that were identified during record review and
to search for utilities that were not identified during record review and to search for
utilities that were not identified during records review.
· Field Drawings/Notes – Designators will draft field sheets that show the location, trend,
and configuration of utilities detected.
· The survey data will be processed into an existing utility file in AutoCAD format.
Exclusions/Assumptions
The targeting of subsurface utilities, although highly reliable, is expressly understood to
represent an approximate location of the target facility as marked on the ground surface. The
electronic equipment cannot locate non-conductive pipe systems and or fiber optic line without
tracer wire. Concrete pavement with reinforcement, as well as guide rails and chain link fence,
could interfere with the electronic equipment at time to locate utilities. Overhead utilities,
irrigation systems, septic drain fields, residential/commercial services, and confined space entry
are not included in the scope of work. In addition, gravity structure investigations including
stormwater and sanitary sewer are not included. Large stones, shale, coral, construction debris,
or other subsurface conditions including a high groundwater table may limit the ability to verify
the utilities encountered.
Consultant will review the subsurface utility engineering scope of work upon completion and
provide any comments to the subsurface utility engineering consultant, if necessary. Consultant
will incorporate the existing underground utilities into the base plans for the project based on the
information included. All work under this task will be billed on a lump sum basis.
Task 1.3 – Site Visit and Documentation Research/Review
Consultant will perform a site visit to observe the constructed condition of the existing seawall.
The purpose of the site visit is to observe the as-built condition of the wall to confirm location of
proposed pipe penetration is suitable based on the condition and geometry of the existing wall.
The existing wall geometry included spacing, materials, and sizes of piles and concrete cap
height and width will be documented for development of the construction drawings. Consultant
will also review any available as-built drawings, previous condition assessment reports, survey,
and geotechnical data. This information will be provided by the City. The findings of this task will
be utilized for the design for the proposed outfall penetration in Task 2. The Consultant will
schedule one (1) virtual meeting with the City to discuss observed conditions. If significant
deterioration is observed that will impact the penetration design, the Consultant will notify the
City, and additional services will be required.
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The Consultant will review readily available topographic surveys, atlas/as-built drawings, design
drawings, record drawings, and permit documents relevant to the project limits. Consultant will
use this information to determine and verify the configuration of existing conditions along with
limitations on the proposed improvements. Consultant will contact the Sunshine State One Call
Service to determine the existing utilities which are located in the project area. As necessary,
Consultant will coordinate directly with the utility providers with existing infrastructure within the
project area to obtain any available system maps. Consultant will incorporate the approximate
location of the existing underground utilities into the design plans based on readily available
drawings. All work under this task will be billed on a lump sum basis.
Task 2 – 90% Design Documents
Consultant will use the information collected in Task 1 and prepare and submit the 90% design
documents for the Stormwater Improvements to the City for review and approval. All work under
this task will be billed on a lump sum basis. The design documents for this task will include the
following items:
· Existing Condition Plan
· General Notes
· Erosion Control Plan, Notes, and Details
· Demolition Plan
· Paving, Grading, and Drainage Plan and Details
· Pavement Markings and Signage Plans
· Outfall Penetration Detail
· Specifications for the delegated design of Manatee Grate
· Bid Tabulations
· Opinion of Probable Cost
This task will include a pre vs post drainage basin analysis for the limits of affected area. No
analysis beyond the limits as identified in “Exhibit A” is included in the scope of services.
Task 3 – Civil Engineering Regulatory Agency Assistance
The Consultant will prepare permit applications with supporting documentation to the following
jurisdictional regulatory agencies. Consultant will address up to two (2) rounds of reasonable
comments for the regulatory agency submittals identified below. Any plan revisions or comments
that are required due to a significant design change by the City shall result in an additional service.
1. Broward County Environmental Protection and Growth Management Department
(BCEPGMD)-Surface Water License
2. City of Dania Beach
The regulatory agencies typically complete their initial review within 30 calendar days after the
permit submittal. The required permit approvals must be obtained from the regulatory agencies
prior to submitting the 100% Design Documents to the City. All work under this task will be billed
on a lump sum basis.
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
No other agency approvals are included in this scope of services other than those identified
above. Consultant does not guarantee the issuance of permits or approvals. If permits are issued
for this project, the conditions and expiration dates are the sole responsibility of the City. The
Consultant is not responsible for extending time limited entitlements or permits. Consultant can
provide hourly additional services to file for extensions, if applicable, provided the City issues a
direct written request for each requested entitlement, prior to the dates of expiration. The City
shall provide all permit fees.
Task 4 – Broward County Environmental Resource License (ERL) and ERP Applications
The Consultant will prepare a Broward County Environmental Resource License (ERL)
application for the proposed project. Due to the project taking place within the Delegation Area,
an Environmental Resource Permit application will also be prepared and submitted to Broward
County. Once the applications are submitted, Consultant will respond to up to two Requests for
Additional Information (RAIs). One on-site visit with Broward County will be conducted if
necessary. Any additional RAIs or meetings with Broward County will be considered additional
services. All permit application fees shall be paid by the Client. It is assumed a benthic (seagrass)
survey will not be required for this project, and therefore this survey is not included within this
scope and fee.
Task 5 – 100% Design Documents
Consultant will prepare and submit the 100% design documents for the Stormwater
Improvements to the City for review and approval. All work under this task will be billed on a
lump sum basis. The design documents for this task will include the following items:
· Existing Condition Plan
· General Notes
· Erosion Control Plan, Notes, and Details
· Demolition Plan
· Paving, Grading, and Drainage Plan and Details
· Pavement Markings and Signage Plans
· Outfall Penetration Detail
· Specifications for the delegated design of Manatee Grate
· Bid Tabulations
· Opinion of Probable Cost
This task will include a pre vs post drainage basin analysis for the limits of affected area. No
analysis beyond the limits as identified in “Exhibit A” is included in the scope of services.
Consultant will submit the 100% Design Documents to the City for incorporation into the bidding
documents within 30 calendar days from the receipt of all permit approvals.
Task 6 – Bidding Assistance
It is our understanding that the City will use a competitive bidding process to award the contract
March 6, 2025, Page 6
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
to a qualified contractor to construct the improvements in two separate phases. The Consultant
will consult with and advise the City for the proposed improvements during the bidding process.
This task is limited to attendance of one (1) pre-bid meeting and issuance of addenda in
response to interested contractor questions or requests for information during the bid process.
All responses by the Consultant will be approved by the City prior to issuance. Once bids are
received, the Consultant will review the bids and provide a recommendation to the City of the
apparent low bidder’s price proposal. The City will be responsible in making the award.
Task 7 – Limited Construction Phase Services
The following scope is based on a two (2) month construction duration and on the post design
hours shown below for this task.
· The Consultant will attend and prepare minutes for a pre-construction meeting. One
meeting will be scheduled for the project.
· The Consultant will review up to five (5) shop drawings or submittals to determine
compliance with the drawings and specifications and recommend submittal action to the
City.
· The Consultant shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings. Site visits will be performed by the
Consultant’s inspector. A total of Four (4) site visits estimated at three (3) hours per visit.
· The Consultant will provide written responses to RFIs. Scope assumes a maximum of 4
RFI responses.
· The Consultant will assist the City with review of the Contractor’s request for payments
and provide comments and/or recommendations. Assume 2 requests for payment
packages. This scope of work does not include assisting the City with preparation or
submittal of reimbursement packages associated with the Hazard Mitigation Grant
Program (HMGP) DR-4337-334-R, the Florida Division of Emergency Management, or the
Federal Emergency Management Agency (FEMA).
· The Consultant will coordinate permit closeout processes for the agencies list in Tasks 3
and 4 above.
The Consultant shall not be responsible for the acts or omissions of any Contractor or
subcontractor, any of the Contractor(s)’ or subcontractor(s)’ agents or employees, or any other
persons (except the Consultant’s own employees and agents) at the site or otherwise performing
any of the Contractor(s)’ work.
All work under this task will be billed on a lump sum basis.
Task 8 – Miscellaneous Services
Miscellaneous services as requested by the City outside of items defined within the scope
above, including but not limited to additional engineering services, geotechnical services,
environmental services, permitting and additional construction phase services. All work under
this task will be billed on an hourly not to exceed basis.
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
Deliverables
Consultant will provide the following deliverables at each submittal:
Design Documents:
· Three (3) half size (11” x 17”) at each submittal
· One (1) digital copy (AutoCAD format) at each submittal
· One (1) digital copy (PDF format) at each submittal
Project Assumptions
· The City will provide all available topographic surveys, atlas/as-builts, record drawings,
permit documents, reports and/or other relevant to the project area.
· This scope does not include any services required for easement or right-of-way
acquisitions.
· Drainage analysis will only be provided for the areas within the Project limits.
· The City will provide all required permit fees.
· The selected contractor will be responsible for obtaining any City of Dania Beach Building
Permit required for this project along with all related coordination and preparation of any
backup documentation required for the City of Dania Beach Building Permit. Consultant
will only be responsible for reasonable revisions requested by the City of Dania Beach
Building Department.
· The City will provide timely responses to information included within each submittal.
· The City shall be responsible for bid advertisement, distribution of bid documents to
interested bidders, processing all bid submittals, and verification that each bid submittal
meets all Purchasing related requirements.
· Consultant will submit monthly invoices, which will be payable by City within 25 days.
· The City will reimburse Consultant for any document reproduction costs for all submittals
to regulatory agencies.
· Reimbursable expenses for mileage for any site visits have been included in the lump sum
fees.
· Additional reimbursable expense requested by the City outside of the items defined within
scope, such as additional land surveying, geotechnical testing, utility testholes, laboratory
testing, permit fees, shall be invoices as defined in our contract agreement with the City.
· This scope of services does not include the development of technical specifications and bid
forms. Technical specifications will be reflected on the construction plans as notes and details.
· No US Army Corps of Engineers (Exhibits) or permitting assumed to be required and therefore
not included in the scope of services.
· Utility Relocations of any sort is not included in the scope of services.
PROJECT SCHEDULE
Consultant will start work immediately upon receipt of Notice to Proceed and an official
authorization from the City of Dania Beach.
March 6, 2025, Page 8
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
Method of Compensation
Task Task Description Lump Sum Fees Hourly NTE Fees
1 Site Investigation Task $22,205 N/A
2 90% Design Documents $16,925 N/A
3 Civil Engineering Regulatory Agency
Assistance
$9,990 N/A
4 Broward County Environmental
Resource License (ERL) and ERP
Applications
$12,820
5 100% Design Documents $5,745 N/A
6 Bidding Assistance $3,420 N/A
7 Limited Construction Phase Services $10,140 N/A
8 Miscellaneous Services N/A $5,000
Subtotal $81,245 $5,000
Total $86,245.00
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
Closure
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-
005, City of Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and
Engineering Consulting Services”; shall govern this scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please issue a Notice to Proceed in writing to the Consultant. Fees and time stated in
this agreement are valid for sixty (60) days after the date of issuance by the Consultant.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
George Balaban, P.E.
Vice President