HomeMy WebLinkAbout2019-08-28 Workshop City Commission Meeting Minutes MINUTES OF MEETING
DANIA BEACH CITY COMMISSION
BUDGET WORKSHOP
WEDNESDAY, AUGUST 28, 2019 - 10:00 A.M.
(RECESSED AND RECONVENED ON
WEDNESDAY, SEPTEMBER 11, 2019 - 10:30 A.M.)
1. Call to Order/Roll Call
Mayor Lewellen called the meeting to order at 10:33 a.m.
Present:
Mayor: Lori Lewellen
Vice-Mayor: Lauren Odman
Commissioners: Chickie Brandimarte (arrived at 11:15 a.m.)
Bill Harris
Tamara James
City Manager: Ana M. Garcia, ICMA-CM
City Attorney: Thomas Ansbro
City Clerk: Thomas Schneider
2. Brief Presentation
City Manager Garcia noted when we began working on the budget, we faced a nearly $2 million
deficit. We have balanced the budget and this time next year, we will be opening a brand new
fire station. She noted the increase in new construction and revenue was the lowest since 2014.
This is a challenging budget, but we were able to find unneeded allocations in Public Services'
budget.
Nicki Satterfield, Director of Finance, presented a PowerPoint overview of the proposed budget,
which is attached to and incorporated into these minutes.
City Manager Garcia addressed the issue of lowering the millage rate and the ramifications of
doing so. She drew comparisons to other cities that have not planned well for the future.
A brief discussion ensued about the EMS truck.
City Manager Garcia reviewed the 5-year capital plan for fire rescue emergency services.
A brief discussion ensued regarding charitable donations.
City Manager Garcia spoke of the Commission contingency; it should really be used for
emergencies. It is important to lay the groundwork and use it for something that is unplanned.
A brief discussion ensued regarding the community bus. City Manager Garcia spoke of the need
for a transit study in light of the County penny sales tax.
City Manager Garcia addressed the funded position requests and re-class of positions, including
the GIS Specialist.
City Manager Garcia emphasized this is a sound budget in a very challenging year.
3. Discussion
Commissioner James noted she does not want to pursue the 2nd floor renovations until a
workshop is held. She felt the procurement person position should be changed to Procurement
Manager. Additionally, the Administrative Assistant for the Commission should have political
and government knowledge; they should be able to do more than only scheduling
Commissioners' travel and appointments.
Commissioner Brandimarte arrived at 11:15 a.m.
Discussion ensued regarding a Chief Procurement Officer.
Vice-Mayor Odman felt the Administrative Assistant should have prior municipal experience.
Regarding the 2nd floor renovations, she questioned what the FEMA grant money would be used
for.
City Manager Garcia explained it is for hardening the building.
Vice-Mayor Odman questioned the need for individual offices for the Commissioners. She
recommended getting rid of the surplus in storage and cleaning up the area.
Commissioner Brandimarte suggested a higher amount be spent on cleaning up the 2nd floor
space.
Commissioner James felt Commissioners should have an individual space and she wants to
workshop this topic.
Mayor Lewellen felt we should not spend a large amount on the 2nd floor.
City Manager Garcia suggested it be cleaned up and an assessment made of the space.
The Commission consensus was to not exceed $25,000.00 on the 2nd floor at this time.
Vice-Mayor Odman questioned the phone apps for businesses and residents.
Minutes of Budget Workshop 2
Dania Beach City Commission
Wednesday,August 28,2019— 10:00 a.m.
Recessed&Reconvened on Wednesday, September 11,2019—10:30 a.m.
Mayor Lewellen confirmed that the procurement person would centralize purchasing.
Commissioner James questioned the travel and training line item.
City Manager Garcia noted the amount in the proposed budget is a placeholder for what the
actual expenditures would be.
The Commission consensus was to keep the travel and training budget for individual
Commissioners as it is.
Discussion ensued regarding the State of the City video.
Commissioner James felt the $7,000.00 should be reduced.
City Manager Garcia noted that amount is an historical amount; we negotiate with every vendor.
Commissioner James questioned the Chamber of Commerce directory and miscellaneous
sponsorships under the Commission budget.
Finance Director Satterfield noted the sponsorships are those that come up throughout the year
that were not budgeted for.
City Attorney Ansbro reviewed the information provided to the Commission regarding reduction
in costs in the Legal Department, hiring an assistant city attorney, and absorbing the work that
has been outsourced. The total savings would be approximately $200,000.00. A copy of the
information is attached to and incorporated into these minutes.
Discussion ensued regarding the City Attorney's pension.
Vice-Mayor Odman noted if City Attorney Ansbro can make the numbers work, she would be
happy for him to stay on as City Attorney.
Commissioner James wants to be sure we have a not-to-exceed amount for the outsourcing of
legal work.
Commissioner Brandimarte noted she did not have to meet with City Attorney Ansbro;
experience means more than the money. She does not want to see a mistake made by getting a
new attorney.
Mayor Lewellen suggested negotiating with one of the firms that responded to the RFP to find an
assistant city attorney.
Commissioner Brandimarte felt we should leave this up to City Attorney Ansbro.
Minutes of Budget Workshop 3
Dania Beach City Commission
Wednesday,August 28,2019—10:00 a.m.
Recessed&Reconvened on Wednesday, September 11,2019—10:30 a.m.
Mayor Lewellen recessed the meeting at 12:01 p.m. and reconvened the meeting on Wednesday,
September 11, 2019 at 10:31 a.m. with everyone present as before except for City Attorney
Ansbro,who was represented by Outside Counsel James White.
Mayor Lewellen called for a moment of silence in commemoration of 9-11.
City Manager Garcia and Finance Director Satterfield gave a brief presentation, which is
attached to and incorporated into these minutes.
Commissioner James asked if there were any renovations on I.T. Parker planned in the budget.
City Manager Garcia noted plans for the renovations are underway; Parks & Recreation and
Public Services are working together.
Commissioner Brandimarte questioned new cancer benefits for Firefighters.
Director of Finance Satterfield responded this would be provided for in the BSO contract.
Discussion ensued regarding the charitable donations.
Mayor Lewellen is concerned there are a lot of organizations that are normally funded by the
County who are requesting funding from the City. It seems like every time an organization
comes for funding, the Commission gives it to them; this is a bad precedent. Not every city
makes charitable donations.
Commissioner Brandimarte agreed $22,000.00 over what was allocated for charitable donations
is too much.
Commissioner Harris felt we should appoint a donation committee to make a recommendation to
the Commission. He questioned donations made to schools when Broward County is sitting on
unspent bond money.
Commissioner James addressed charitable donations made to the schools.
City Manager Garcia questioned the accountability of funding given to the schools; with money
given to our after school programs, we have accountability.
Mayor Lewellen said we have to realize that spending $60,000 on donations is getting out of
control. She agreed with forming a donations committee and suggested perhaps we limit
donations to $1,000.00 per organization.
Vice-Mayor Odman suggested the Commission go through the list and determine the amounts to
be allocated.
Minutes of Budget Workshop 4
Dania Beach City Commission
Wednesday,August 28,2019— 10:00 a.m.
Recessed&Reconvened on Wednesday, September 11,2019—10:30 a.m.
City Manager Garcia recommended the Commission stay within the $40,000.00 budgeted and
then determine the amount for each organization.
The Commission reviewed the organizations and tentatively determined the following donation
amounts:
Aging &Disability Resource Center- $4,000
Jubilee Center of South Broward- $1,000
Tamara James Foundation- $1,500
Women in Distress - $1,500
Friends of the Library—to be determined
Broward 211 - $1,000
Broward Children's Center- $1,500
Liberia Economic & Social Development- $0
Prestige Club of SW Broward- $1,000
Hollywood Florida Scholarship Foundation- $1,500
Junior Achievement of South Florida- $0
For the Love of Our Nation Corp - $1,250
Early Learning Coalition of Broward - $1,000
Royal Palm Chapter 4121 - $500
Chris Hixon Scholarship Foundation- $2,500
Gangrel's Wrestling Asylum—to be determined
Commissioner James suggested capping off the donations at $25,000.00 and coming back to
workshop who is getting what money. She noted we need another budget workshop for all the
other items that need to be discussed.
The Commission consensus was to hold another budget workshop at 1:00 p.m. on September 12,
2019. (Note: As a result of the discussion at the CRA Board Budget Workshop which
immediately followed this meeting, the September 12'h budget workshop was not held.)
4. Adjournment
Mayor Lewellen adjourned the meeting at 11:54 a.m.
ATTEST: Qa CITY OF DANIA BEACH
/V, A,A
o y
HOMAS SCHNEIDER, CMC O LE LE
CITY CLERK �ge�/SHED MAYOR
Approved: September 23, 2019
Minutes of Budget Workshop 5
Dania Beach City Commission
Wednesday,August 28,2019— 10:00 a.m.
Recessed&Reconvened on Wednesday, September 11,2019—10:30 a.m.
pity of Dania Beach
pANIA BEACH
sc.a.o f IT,caa n
City Manager's Recommended
FY 2020 Budget
Investing in Our Future
Clear Bold Vision for Dania Beach
Commission Workshop
August 28, 2019
Preliminary
DANIA BEACH SA 61.Lrd ff L04 0 Budget Actions
Taken July 23
Taxes = maintain existing millage 5 . 9998 mills
"rolled back" millage rate - 5 . 9305 mills
Voter Approved Debt millage . 1690 mills
Set 1 st Budget Public Hearing
Thursday 9/ 12/2019 @ 5 .01 p. m . at Dania Beach City Hall
Fire - Rescue Assessment (no change) $ 223 . 75 yr.
(provides appx same revenue as last year; 69% of fire protection costs)
Stormwater Assessment (no change) $ 40 . 00 yr.
Residential Solid Waste (adj. of $ 7.08yr.) $ 365 . 52 yr.
CityProperty Values
DANIA BEACH Steady Growth
City Property Values City revenues providing
increasing for the seventh funds for community
consecutive year
Property Taxes
► 2009 values 3, 142,559,344 (-6.8%) ► 2009 revenues $ 16,798,253
► 2010 2,9391189, 103 (-8.1%) ► 2010 $ 16,750,836
► 2011 2,688,806, 1 73 (-1.9%) ► 2011 $ 1 5 ,872,847
► 2012 2, 5501120, 331 ( .18%) ► 2012 $ 1 5 ,604,005
► 2013 2,671 ,694,774 (5.40%) ► 2013 $ 16, 1027658
► 2014 2,791 ,734,052 (4.49%) , 2014 $ 161749,846
► 2015 2,968,068,927 (7.49%) ► 2015 $ 1 7,807,820
► 2016 3,210,803,862 (9.90%) ► 2016 $ 1 81387,922
► 2017 3,851 ,792,288 (20.68%) ► 2017 $22,085, 1 25
► 2018 47126,098, 540 (7.12%) ► 2018 $23 , 517,978
► 2019 4,275 ,390,819 (4.54%) ► 2019 $24,3687916
. i
F) City Property: �/a ues
DANK Ste ady Growth
Tax Base by Classification
2017 2018 2019
P Residential 50. 7% 51 .2% 50.4%
k Hotels 7.9% 8.2% 9.4%
Commercial 23 .9% 23 .0% 23 .0%
® Industrial 15 .9% 15 .9% 15 .6%
� Other 1 .6% 1 .6% 1 . 5%
Average Home Values
Single Family (5,228) Condominiums (3,340)
Market Value $ 270, 778 $ 1431349
Assessed Value $ 1 92 ,490 $ 1 23 , 321
Taxable Value $ 1 58,482 $ 1 05 , 1 67
'Approximately 38%of properties are homesteaded. Other remaining 61%are non-homesteaded, commercial,
industrial
City Property Values
DaNIq BEACH Steady
Growth
What does this mean overall for the City?
$ 185M increase in taxable values over last year
$ 138M is due to new construction , addition , major
rehabilitation
$ 850K increased revenue to General Fund for FY 20
TRANSLATION
IL,)
City
DANIA BEACH
SEAJLre.iLLCNIJ
Operating Millage Rate Comparison FY 2019 Final&FY 2020 Proposed
10
8.990
9
8.600 8.550 g,500
8
7.467 7.407 7.400
7.290 7.250
7.117 7.117 6.926
7
6.538
6.088 6.054 6.002
6 - 5.9998 5.959 5.873 5.800
a _ 5.674 5.627
5.188
5
4.794 4.656
y g'a
■ 4.400
r P� 4.119
4
3.599 3.589 3.500
3.346 i
3
u
2.335
2
1
0
c``�¢ S41 p�a`oc i Oa,`¢ tia�aF2 ac`e6 a��\aca ae�aa\¢�Ceyaa a lea` ¢�`00 o�a`ya
011. Qua � aco �a hip oo`' o�° o�Q
�a to �0 5 O 3� Qe Qo Jto Fo
5° ae
a�
FY20 PROPOSED MILEAGE RATE
FY19 FINAL OPERATING MILEAGE RATES
pANIA BEACH Revenue Loss Mil
:FAST.uai d c�1.r
Millage 5 .9998 to 5 . 898
. l Mil Reduction = $ 4061162 in Yr 1
= $ 81 2 , 324+ in Yr 2
= $ 1 , 21 8,486 + in YR 3
There is a compounding effect: Loss of revenue on an increase in
values in future years
Median Residential Value $ 1 58K = $ 1 . 33 mo.
1 EMS Rescue Vehicle N $450,000
$406K N 200,000 Trees
$406K — 43 Solar Lights
1 Engine — $ 1 , 300 , 000 or 3 years of revenue loss
A Challenging budget
MANIA BEACH
u.n.urt lr.Laa u
" Providing More with Less "
Staggered growth (timing is everything !)
► Original General Fund budget deficit ($ 1 . 8M)
► $ 850M increase in property tax revenue immediately
consumed by annual public safety cost increases of $ 1 . 2M
(annual fire & police operating increases, fire chief, radios)
Budget team overcame challenge through strategic planning
and is pleased to present a balanced budget
Budget Focus & Major Initiatives
DANIA BEACH
Investment in City Team
Key additional positions , implementation of comp & class,
rising health care
► City appearance , beautification & infrastructure
Improvement to roadways, street lighting , cemetery, city
buildings , city parks, pier, water, sewer, & stormwater
Public Safety
Fire chief, contract costs , police & fire radios
communications
► Capital Plan & Strategic Plan Initiatives
► Sustaining funding of pension plans & OPEB costs
Budget Focus & Major Initiatives
DANIA BEACH
UA4 Lill Ir.L{A 1r
Five Year Plan Fire Rescue Plan
► District Chief 2019
► Fiscal 2020 - New Rescue Truck Received in October 2019
► October 2020 - Purchase 2 more Rescue trucks received in
2021
► Mid -year May 2021 - Fund personnel for Station 93
► Mid -year May 2022 -Fund addt' l personnel Station 93
► Fiscal 2022 - Order Fire Truck Delivery in 2023
► Fiscal 2023 - Order Fire Truck Deliver in 2024
Provides 1 New Station , 3 New Rescue, 2 New Fire Trucks and
Personnel - In History of DB Biggest Commitment to Fire Rescue
Emergency Services
fiGeneral Fund Highlights
DaNuA BEECH What ' s Included?
❖ No increase to operating property tax rate
Use of $ 300k undesignated fund balance :
$ 200K for Oasis XVI Project
$ l 00K City Hall 2nd Floor Renovations
Public Safety Contract Cost $ 26 . 2M
Police services $ 1 3 . 9M t0 $ 1 4.4M —3.2% (includes radios)
Fire Rescue services $ 1 2 . 1 M t0 $ 1 2 .9M —7.3% (includes radios &
fire chief
General Fund Expenditures by Function
$1,514,265, 3%
$3,563,604, 6%
$15,360,150, 27%
$7,514,660, 13%
■Police
f; ■Fire Rescue
General Government
w
p:.>:=rT ■Public Services
■Parks& Recreation
Community Development
$10,918,400, 19%
$18,443,303, 32%
Total General Fund Budget $ 57,314,382
*Public Safety N $ 33 .8M or 59% of the General Fund Budget
(includes police & fire contract cost and pension obligations)
General Fund Highlights
DANIA BEACH
SEK;`.U-1IrLchli t What ' s Included ?
City Commission
Grant Writer (Contractual) $ 3 5 K
Chamber Funding (Incl. $5k for Directory) $ 45K
Legislative Consultant $ 5 5 K
Lobbyist Consultant $ 45K
Expense Allowance (approved by CC) $ 20K
Travel Expenses (based on FY 19 actual) $ 3 6 K
Aids to Private Organizations $ 40K
Commission Contingency $ 1 OOK
Social Media RFP $ 30K
City App $ 10K
General Fund Highlights
DANIA BEACH What ' s Included ?
► Aids to Private Organizations - FYI 9
FY 2019 Original Approved Budget - $40,000
FY 2019 Amended Budget - $62,700
Aging & Disability Resource Center $6,370
• Jubilee Center of South Broward $1 ,350
• Tamara James Foundation $2,730
• Women in Distress $3,640
• Friends of the Library $3,640
• Broward 211 $1 ,820
• Broward Children's Center $2,730
• Liberia Economic & Social Dev. Inc. $1,820
• Prestige Club of SW Broward $3,640
• Hollywood Florida Scholarship Foundation $2,730
• For the Love of Our Nation Corp $2,000
• Early Learning Coalition of Broward $1,365
• Royal Palm Chapter #121 $1,365
• Collins Elementary $2,000*
• Dania Elementary $2,000*
• Olsen Middle School $2,000*
• Attucks Middle School $2,000*
• Mary M. Bethune Elementary $2,000*
• Hollywood Hills High School $2,000*
• South Broward High School $2,000*
• Gangrel's Wrestling Asylum Inc. $1 ,000*
• Chris Hixon Scholarship Foundation $5,000
• Friends of the Library (Addt'I Funding) $2,500*
• American Cancer Society $5,000*
• Items approved after adoption of budget
E) General Fund Highlights
DA141A BEACH What ' s Included ?
SE a i L+f:r i'v'•
Commission Contingency - FYI 9
• FY 2019 Original Approved Budget - $821758
• FY 2019 Uses
• Charitable Donations (Schools) $ 141200
• MLK Ticket Purchase for GALA $ 320
• All Pro Painting - City Hall Exterior $32,450
• BSO Roof Repair - Addt'I Funds $ 4, 1 56
• Gangrel's Wrestling Donation $ 1 ,000
• Seniors Program $ 5,000
• Gracefully Aging $ 5,000
• Mid-Year Budget Adjustment $ 1 3,440
• American Cancer Society $ 5,000
• Cemetery Dedication $ 2,912*
Remaining Balance $ 0
General Fund Highlights
ou,�14, -1 H What ' s Included ?
City Manager
Strategic Plan -Set Vision , Mission & Priorities $ 25K
HR Contractual Support - Overall Personnel Assessment including
personnel files to ensure audit recommendations met $ 20K
Parks & Recreation
► Lifeguard Radios $ 44K
► Adler Park - Tables & Benches $ 10K
► PJ Meli Pool Heaters $ 41 K
► Dania Beach Seniors $ 30K
► Gracefully Aging Seniors $ 30K
► MLK Funding $ 1 5K
► Athletic Program Funds (Football, Baseball, Soccer, Etc.) $ 3 9 K
► Community Bus $ 222K
Holiday Lighting $ 1 8K
ossible future reduction via penny sales tax
b) General Fund Highlights
pANIA EAcH What ' s Included ?
Public Services Construction Maint. Division
► Solar Light Maintenance $ 60K
► City Hall 2nd Floor Renovations (Funded from reserves) $ 1 OOK
1 To be determined
Public Services Streets Division
► Roadway & Alleyway Repaving $395K
► Sidewalks (Citmide & 50/50) $ 1 1 5K
► Pavement Marking & Signage $ 35K
► Bridge Inspections $ 1 5K
► Oasis XVI Improvement Project (Funded from reserves) $200K
Public Services Fleet Division
► John Deere Gator (streets Division) $ 1 2K
► John Deere Backhoe (25% cen/25%wA/25% sw/25%STw) $ 105K
► John Deere Mini Excavator (25% cen/25% WA/25% SW/25%sTw) $ 65K
► F250 Replace Unit 611 (Parks Maintenance Division) $ 47K
Funded Position Requests (7FTE'S)
DANIA BEACH All Funds
City Commission
► Administrative Coordinator $ 89K
City Manager
► Chief Procurement Officer-(centralize purchasing/support for all City depts.)* $ 1 46K
City Attorney
► Assistant City Attorney (funded from reduction in contractual) $ 227K
► PT Administrative Assistant (funded from reduction in contractual) $ 23K
City Clerk
► Records Specialist - Change PT to FT $ 37K
Recreation
► 2 Recreation Assistant - PT $ 53K
► Assistant Parks & Recreation Director $ 1 30K
Public Services
► Treatment Plant Operator B (Water) $ 90K
Chief Procurement Office is expensed in the General Fund. However, cost is recaptured
from various other funds through annual cost allocation plan
*All costs are estimates inclusive of benefits
sT4K
Reclass Positions
QA1 L:NI i.r-'- .-BEACH All Funds
Finance
► Accounting Assistant Position to Accountant $ 5K
Public Services
► Parks Maint. & Landscape Mgr. to Public Works Superintendent $ 7K
Community Development
► Vacant Permit Office Supervisor to GIS Specialist $ 5K
■ (20% Gen/20% Bldg/20% WA/20% SW/20% STW)
*All costs are estimates inclusive of benefits
Fnterprise
Funds
DANIA BEACH
SEAif U11 if Cvii I
Water Fund
No rate change since 2011
Rate Study completed in FY 2019 - no recommended rate change
Projects / Initiatives / Capital
Existing - Watermain NW Is' Street (Stirling to City Hall) FY 18 $432K
Existing - Water Plant - Lime Slaker FY 19 $ 1 OOK
Water Distribution Improvements FY 20 $ 1 80K
John Deere Backhoe (25% of Total Cost $ 105K) FY 20 $ 26K
John Deere Mini Excavator (25% of Total Cost $65K) FY 20 $ 1 6K
F350 Replace Unit 509 FY 20 $ 78K
F250 New Vehicle for Personnel FY 20 $ 36K
Enterprise Funds (Cont ' d )
DANIA BEACH
Ea c L,.z;r Lc+ii
Sewer Fu nd
No rate change since 2011
► Rate Study completed in FY 2019 - no recommended rate change
► Projects / Initiatives /Capital
Working to complete SCADA System FY 17 $ 500K
Working to Complete Lift Station Rehab FY 18 $ 1 . 1 37M
Sewer Pump Replacements (Pumps 3 to 4 units) FY 20 $ 1 20K
Sewer Distribution Improvements FY 20 $ 305K
John Deere Backhoe (25% of Total cost $105K) FY 20 $ 26K
John Deere Mini Excavator (z5% ofTotal cost $65K) FY 20 $ 16K
o
rater ri Se Funds ® rat
' d )
DANIA BEACH
9Aif U+F If LOA if
Stormwater Fund.
No rate change recommended
■ SE improvements Phase II -SRF Loan Pre FY 18 MOM
■ Sto rmwate r Improvements (SW 43rd Ter, 40th Ct., 49th St) FY 18 $ 1 .2 M
■ Citywide Small Drainage Improvements FY 20 $ 1 32K
• John Deere Backhoe (25% of Total Cost $105K) FY 20 $ 26K
■ ,John Deere Mini Excavator (25% ofTotal Cost $65K) FY 20 $ 1 6K
■ F250 New Vehicle for Personnel FY 20 $ 36K
■
E nt r ri Funds
e � e ® rat
' d )
MANIA BEACH
iEA.f1i`E ir La'vl if
Parking $ 200K surplus to support Beach Improvements (Rev. slight decline 5.7%)
Pier Westrec Management
■ Self supporting pier operation
■ Surplus to be used for Pier L/Term maintenance (revenue steady)
■ Beach Restaurant & Pier Rehabilitation $275K FY 19 - Carryover to FY 20
Funded through Restaurant Rental Revenues & Pier Revenues
Beach Continued Improvements
Phase I complete
Phase II - Funding level currently $ 1 , 119, 316 - Electrical Relocations &
Lifeguard Bathroom Renovations
2014 Beach Master Plan
Marina Westrec Management
■ Self supporting marina operation - including annual loan repayment
Occupancy and slip rental revenues continue to be steady; demand
remains solid
Slip rental rates to increase October 1 st appx $ 25 mo. to stay in line with
market conditions and comply with debt and grant provisions.
DANK i5F 'F Conclusion
• Recommended Budget presents a strategic ,
proactive & balanced financial plan investing
in our future with a clear bold vision for Dania
Beach !
• Thank you to the City Commission , Budget
Committee , Departments Heads and City Team
for their assistance and cooperation in
developing this annual City Budget plan .
s
Preliminary_
DANIA BEACH
SE (L:vs:fv rri'f Budget Actions Taken 23
Taxes = maintain existing millage 5 . 9998 mills
"rolled back" millage rate - 5 . 9305 mills
Voter Approved Debt millage . 1690 mills
Set 1 st Budget Public Hearing
Thursday 9/ 12/2019 @ 5 :01 p.m. at Dania Beach City Hall
Fire - Rescue Assessment (no change) $ 223 . 75 yr.
(provides appx same revenue as last year; 69% of fire protection costs)
Stormwater Assessment (no change) $ 40 . 00 yr.
Residential Solid Waste (adj. of $ 7.08 yr.) $ 365 . 52 yr.
Budget Schedule
July 30th - Set not to exceed millage rate, preliminary
assessment rates & provide proposed FY 2020 budget books
to Commission
.July 315t to August 27t" - Opportunities for one on one
budget meetings with City Manager & Budget Committee
August 28t" - City Commission Budget Workshop 10 : 00 a. m .
City Hall
September 12th - hold 1 St budget hearing to adopt tentative
millage & final assessments
September 23rd - hold 2nd budget hearing to adopt final
millage and final budget
CITY ATTORNEY
PROPOSAL FOR LEGAL DEPARTMENT
A BF,q�
o ti
getIS EDti�
FISCAL YEAR 2019-2020
REDUCTION OF COSTS ASSOCIATED WITH
ADDING AN ASSISTANT CITY ATTORNEY
LEGAL DEPARTMENT BUDGETARY IMPACT
• CITY ATTORNEY REDUCTION
OF PENSION PAYMENT $1099393.00
• REDUCTION IN COSTS DUE TO PROPOSED
REDUCED USE OF OUTSIDE LEGAL COUNSEL $2919500.00
(SEE ATTACHED)
• ELIMINATE REQUEST FOR PART-TIME
ADMINISTRATIVE ASSISTANT IF
ASSISTANT CITY ATTORNEY IS APPROVED $ 23,343,.00
TOTAL SAVINGS $4249236.00
• MINUS THE COST OF ADDING AN ASSISTANT
CITY ATTORNEY (INCLUDES BENEFITS) $228,223.00
TOTAL ANNUAL SAVINGS $1969013.00
CONSIDERATIONS
• RETAINING AN IN-HOUSE CITY ATTORNEY ALLOWS FOR:
✓ CONTINUED AND IMMEDIATE PERSONAL ACCESS BY ELECTED
OFFICIALS, CITY ADMINISTRATION AND STAFF, AND
✓ INSTITUTIONAL KNOWLEDGE AND FAMILIARITY WITH CITY
HISTORY REMAINS INTACT
• ADDITION OF AN ASSISTANT CITY ATTORNEY WILL:
✓ REDUCE THE COSTS FOR OUTSOURCING OF SPECIFIC LEGAL
SERVICES,
✓ ELIMINATE THE NEED FOR A PART-TIME LEGAL ASSISTANT,
AND
✓ CREATE A SUCCESSION PLAN FOR THE LEGAL DEPARTMENT
BUDGET
Proposed
Fiscal Year Fiscal Year *Total
2018-2019 2019-2020 Reduction
RYAN &RYAN, LLC $181,500.00 $50,000.00 $131,500.00
(Primarily Code Compliance)
ROBERTS, REYNOLDS, $100,000.00 $20,000.00 $ 80,000.00
BEDARD & TUZZIO, PLLC
(Dania Jai Alai Litigation)
WEISS SEROTA HELFMAN $160,000.00 $85,000.00 $ 75,000.00
COLE &BIERMAN, P.L.
(Primarily Land Use)
GOREN, CHEROF, DOODY& EZROL, P.A. $ 15,000.00 $10,000.00 $ 5,000.00
(Labor)
TOTALS $456,500.00 $165,000.00 $286,500.00
*Based on proposal to add an in-house Assistant City Attorney to provide code compliance as well as land use and zoning assistance.
pity of Dania beach
DANIA BEACH
St AII.LId IT.[O £ f
City Manager's Recommended
FY 2020 Budget
Investing in Our Future
Clear Bold Vision for Dania Beach
Commission Workshop
September 111 2019
Preliminary
DANIA BEACH
Ea ct Lrd IT LQcz IT Budget Actions Tan� 23
Taxes = maintain existing millage 5 . 9998 mills
"rolled back" millage rate - 5 . 9305 mills
Voter Approved Debt millage . 1690 mills
Set 1 St Budget Public Hearing
Thursday 9/ 12/2019 @ 5 :01 p. m . at Dania Beach City Hall
Fire - Rescue Assessment (no change) $ 223 . 75 yr.
(provides appx same revenue as last year; 69% of fire protection costs)
Stormwater Assessment (no change) $ 40 . 00 yr.
Residential Solid Waste (adj. of $ 7.08 yr.) $ 365 - 52 yr.
El ) City Millage Comparison
DANIA BEACH
SE a U-1 ir Loci i
Operating Millage Rate Comparison FY 2019 Final&FY 2020 Proposed
10
8.990
9
8.600 8.550 500
7.467 7.407 7.400 7.290 7.250
7.117 7.117 6.926
7
6.538
6,088 6.054 6.002
5.9998 5.959
6 5.873 5.800
5.674 5.627
5.188
5 4.794 4.656
4.400
4.119
3.599 3.589
3.500 3.346
3
2.335
17
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as S1 AP C' 0, A 0�� Boa aJae o
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0ao 40
FY20 PROPOSED MILLAGE RATE
FY19 FINAL OPERATING MILLAGE RATES
E)
A Challenging budget
DkNIA 9_4C4
" Providing More with Less "
Original General Fund budget deficit ($ 1 . 8M)
$ 850M increase in property tax revenue immediately
consumed by annual public safety cost increases of $ 1 . 2M
(annual fire & police operating increases, fire chief, radios)
Budget team overcame challenge through strategic planning
and is pleased to present a balanced budget
FY 2020 Proposed General Fund budget is $ 250K less than FY
2019 Adopted Budget
Budget Adjustments
°A"'A BEACH
A at uWz.r«nD �Au u st 28 , 2019 Workshop
1 Amendment for Stormwater Revenue Collections
Decrease to Stormwater Contingency(403-38-01-519-99-10) Stormwater Fund Contingency (60,156)
Decrease to Stormwater Assessment Revenues(403-00-00-325-20-03) Stormwater Assessments (60,156)
2 Amendment to Correct Transfer from CRA to GF
Increase to Commission Contingency(001-18-00-519-99-10) General Fund Contingency 14,018
Increase Transfers in from CRA to General Fund (001-00-00-381-11-06) General Fund Transfer from CRA 14,018
3 Amendment to Reduce Appropriated Reserves(City Hall 2nd Floor)
Decrease Appropriated Fund Balance(001-00-00-389-90-01) General Fund Appropriated Fund Balance (70,000)
Decrease Transfers to Capital Projects(001-18-00-519-91-35) General Fund Transfers out Cap projects fund (70,000)
Decrease Transfer from General Fund(301-00-00-381-00-01) Capital Projects Fund transfers in cap projects (70,000)
Decrease Capital Projects(City Hall 2nd Floor)(301-18-00-519-62-10) Capital Projects Fund Other Gen Gov't (70,000)
4 Amendment to Remove Administrative Assistant(Legal)
Decrease Part-time Salaries&Wages(001-14-01-514-12-11) General Fund Salary&Wages (19,755)
Decrease Social Security(001-14-01-514-21-10) General Fund Social Security (1,247)
Decrease Medicare(001-14-01-514-21-20) General Fund Medicare (292)
Decrease Deferred Compensation (001-14-01-514-22-30) General Fund Deferred Compensation (356)
Decrease FRS Pension(001-14-01-514-22-20) General Fund FRS Pension (1,673)
Decrease Worker's Compensation(001-14-01-514-24-10) General Fund Worker's Compensation (22)
Increase to Commission Contingency(001-18-00-519-99-10)) General Fund 23,345
5 Amendment to Increase Commission Travel
Decrease to GF Contingency(001-18-00-519-99-10) General Fund (14,000)
Increase Travel&Per Diem(001-11-01-511-40-10) General Fund 14,000
Five Year
Fire - Rescue
Plan
DANIA BEACH
SEAsf Uri it Lut,r.
► District Chief 2019
► Fiscal 2020 - New Rescue Truck Received in October 2019
► October 2020 - Purchase 2 more Rescue trucks received in
2021
► Mid -year May 2021 - Fund personnel for Station 93
► Mid -year May 2022 -Fund addt' I personnel Station 93
► Fiscal 2022 - Order Fire Truck Delivery in 2023
► Fiscal 2023 - Order Fire Truck Deliver in 2024
Provides 1 New Station , 3 New Rescue, 2 New Fire Trucks and
Personnel - Biggest Commitment to Fire Rescue Emergency
Services in the History of Dania Beach !
I
General Fund Highlights
D4NId BEACH What ' s Included?
❖ No increase to operating property tax rate
Use of $ 230k undesignated fund balance :
$ 200K for Oasis XVI Project
$ 30K City Hall 2"d Floor
Mold Remediation /Cleanup/Safety Initiatives
Public Safety Contract Cost $ 27 . 3M
Police services $ 13 . 9M t0 $ 1 4.4M -3.2% (includes radios)
Fire Rescue services $ 12 . 1 M to $ 12 .9M -7.3% (includes radios &
fire chief
General Fund Investments by Function
$1,514,265, 3%
$3,563,604, 6%
$15,360,150, 27%
$7,514,660, 13%
■Police
Fire Rescue
s y
General Government
} ■Public Services
■Parks& Recreation
■Community Development
$10,918,400, 19%
$18,443,303 , 32%
Total General Fund Budget $ 57, 314, 382
'`Public Safety N $ 33 .8M or 59% of the General Fund Budget
(includes police & fire contract cost and pension obligations)
General Fund Highlights
DANIA BEACH
s`. ..,.v.. What ' s Included?
City Commission
► Aids to Private Organizations $ 40K
► Commission Contingency $ 123K
Social Media RFP $ 30K
City App $ 1 OK
''Commission Discussion on Aids to Private
Organizations
E) general Fund Highlights
Included ?UANIA BEACN What ' s
► Aids to Private Organizations - FYl 9
FY 2019 Original Approved Budget - $40,000
FY 2019 Amended Budget - $62,700
• Aging & Disability Resource Center $6,370
• .Jubilee Center of South Broward $1 ,350
• Tamara.James Foundation $2,730
• Women in Distress $3,640
• Friends of the Library $3,640
• Broward 211 $1 ,820
• Broward Children's Center $2,730
• Liberia Economic & Social Dev. Inc. $1 ,820
• Prestige Club of SW Broward $3,640
• Hollywood Florida Scholarship Foundation $2,730
• For the Love of Our Nation Corp $2,000
Early Learning Coalition of Broward $1 ,365
• Royal Palm Chapter #121 $1,365
• Collins Elementary $2,000*
• Dania Elementary $2,000*
• Olsen Middle School $2,000*
• Attucks Middle School $2,000*
• Mary M. Bethune Elementary $2,000*
• Hollywood Hills High School $2,000*
• South Broward High School $2,000*
• Gangrel's Wrestling Asylum Inc. $1 ,000*
• Chris Hixon Scholarship Foundation $5,000
• Friends of the Library (Addt'I Funding) $2,500*
• American Cancer Society $5,000*
* Items approved after adoption of budget
general Fund Highlights
DANIABAN What ' s Included ?
► Commission Contingency - FY1 9
• FY 2019 Original Approved Budget - $ 82,758
• FY 2019 Uses
• Charitable Donations (Schools) $ 141200
• MLK Ticket Purchase for GALA $ 320
• All Pro Painting - City Hall Exterior $32,450
• BSO Roof Repair - Addt'I Funds $ 4, 1 56
• Gangrel's Wrestling Donation $ 1 ,000
• Seniors Program $ 5,000
• Gracefully Aging $ 5,000
• Mid-Year Budget Adjustment $ 1 3,440
• American Cancer Society $ 5,000
• Cemetery Dedication $ 2,912*
Remaining Balance $ 0
General Fund
DANIA BEACH What ' s Included ?
City Manager
Strategic Plan -Set Vision, Mission & Priorities $ 25K
HR Contractual Support - Overall Personnel Assessment including
personnel files to ensure audit recommendations met $ 20K
Parks & Recreation
Lifeguard Radios $ 44K
Adler Park - Tables & Benches $ 10K
Pj Meli Pool Heaters $ 41 K
Dania Beach Seniors $ 30K
Gracefully Aging Seniors $ 30K
MLK Funding $ 1 5K
Athletic Program Funds (Football, Baseball, Soccer, Etc.) $ 3 9 K
► Community Bus $ 222K
► Holiday Lighting $ 1 8K
Possible future reduction via penny sales tax - future transit/transportation proposed study paid for via penny sales tax
General Fund Highlights
p NIa EA(H What ' s Included ?
Public Services Construction Maint. Division
► Solar Light Maintenance $ 60K
► City Hall 2nd Floor Renovations (Funded from reserves) $ 30K
► Mold Mitigation/Cleanup/Safety
Public Services Streets Division
► Roadway & Alleyway Repaving $ 395 K
► Sidewalks (citywide & 50/50) $ 1 1 5 K
► Pavement Marking & Signage $ 35K
► Bridge Inspections $ 1 5K
► Oasis XVI Improvement Project (Funded from reserves) $200K
Public Services Fleet Division
► John Deere Gator (streets Division) $ 1 2K
► John Deere Backhoe (25% cen/25%WA/25% SW/25%sTW) $ 1 05 K
► John Deere Mini Excavator (25% Gen/25%WA/25% SW/25%STW) $ 6 5 K
► F2 5 0 Replace Unit 61 ] (Parks Maintenance Division) $ 4 7 K
Funded Position Requests (7FTES)
SEA BEACH I I Funds
SEA wT.cr.Ur��r jr.rat sr
City Commission
► Administrative Coordinator $ 89K
City Manager
► Procurement Officer $ 146K
Compliance and Best Practices
Centralize Purchasing & Support for all City Departments
City Attorney
► Assistant City Attorney (funded from reduction in contractual) $ 227K
City Clerk
► Records Specialist - Change PT to FT $ 37K
Recreation
► 2 Recreation Assistant - PT $ 53K
► Assistant Parks & Recreation Director $ 1 30K
Public Services
► Treatment Plant Operator B (Water Fund) $ 90K
Procurement Officer is expensed in the General Fund. However, cost is recaptured from
various other funds through annual cost allocation plan
`All costs are estimates inclusive of benefits
Enterprise
un s
DANIA BEACH
iE A 1 Lrei I LQ-1 iI
Water Fund
No rate change since 2011
Rate Study completed in FY 2019 - no recommended rate change
Projects / Initiatives /Capital
Existing - Watermain NW I " street (Stirling to city Hall) FY 18 $432K
Existing - Water Plant - Lime Slaker FY 19 $ 1 OOK
Water Distribution Improvements FY 20 $ 1 80K
Enterprise
u n s (Cont ' d
DANIA B3:�%.'LI
Sewer Fu nd
No rate change since 2011
► Rate Study completed in FY 2019 - no recommended rate change
► Projects / Initiatives / Capital
Working to complete SCADA System FY 17 $ 500K
Working to Complete Lift Station Rehab FY 18 $ 1 . 1 37M
Sewer Pump Replacements (Pumps 3 to 4 units) FY 20 $ 1 20K
Sewer Distribution Improvements FY 20 $ 305K
Enterprise Funds (Cont ' d
DANIA BEACH
SEA it Lrwz it LCAI,t
Stormwater Fund.
No rate change recommended
■ SE improvements Phase II -SRF Loan Pre FY 18 $6.OM
■ StormWater Improvements (SW 43rd Ter, 40th Ct., 49th St) FY 18 $ 1 .2M
■ Citywide Small Drainage Improvements FY 20 $ 1 32K
DANIA BEACH Conclusion
x.;1 ua rt.Lar if
• Recommended Budget presents a strategic ,
proactive & balanced financial plan investing
in our future with a clear bold vision for Dania
Beach !
Thank you to the City Commission , Budget
Committee , Departments Heads and City Team
for their assistance and cooperation in
developing this annual City Budget plan .
budget Scheduit
3 duly 30th - Set not to exceed millage rate, preliminary
assessment rates & provide proposed FY 2020 budget books
to Commission
July 315t to August 27t" - Opportunities for one on one
budget meetings with City Manager & Budget Committee
August 28t" - City Commission Budget Workshop 10:00 a. m .
City Hall
September 12t" - hold 1 St budget hearing to adopt tentative
millage & final assessments
► September 23rd - hold 2nd budget hearing to adopt final
millage and final budget