The URL can be used to link to this page

Home My WebLink AboutR-2025-065 Bermelo Ajamil Amendment No. 2 - CW Thomas Park ImprovementsRESOLUTION NO. 2025-065 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDMENT TO EXISTING AGREEMENT BETWEEN THE CITY AND BERMELLO AJAMIL AND PARTNERS TO EXTEND CONSTRUCTION ADMINISTRATION SERVICES THROUGH JANUARY 31, 2026, WHICH SERVICES SHALL NOT EXCEED THE AMOUNT OF ONE HUNDRED TWENTY-SIX THOUSAND NINE HUNDRED AND FORTY-SEVEN DOLLARS ($126,947.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City officials adopted Resolution 2022-062 to execute an agreement with Bermello Ajamil and Partners for the Design and Construction Administration Services of the CW Thomas Park, Park Improvements on April 26, 2022; and WHEREAS, the agreement was executed with Bermello Ajamil and Partners on May 6, 2022; and WHEREAS, the initial agreement estimated the construction to be complete by April 15, 2024 and the construction administration and professional services lasting for 365 from the kickoff of the construction of the project; and WHEREAS, the City is requesting approval of the second amendment to the agreement with Bermello Ajamil and Partners extending their agreement for design and construction administration services through January 31, 2026; and WHEREAS, additional funding is needed in the amount of One Hundred Twenty-Six Thousand Nine Hundred and Forty-Seven Dollars ($126,947.00); and WHEREAS, the Parks and Recreation Department recommends that the City Commission approval the additional funding and the second amendment to the agreement extending design and construction administration services through January 31, 2026. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION #2025-065 Section 3. That the proper City officials are authorized to execute an Amendment to the Agreement for Design and Construction Administration Services between the City and Bermello Ajamil and Partners through January 31, 2026, in the amount of One Hundred Twenty- Six Thousand Nine Hundred and Forty-Seven Dollars ($126,947.00), which Amendment is attached as Exhibit “A” and is incorporated into this Resolution by this reference. Section 4. That a budgetary transfer will be needed in the amount of $126,947.00 from Account Number 001-72-01-572-46-50 - Repair & Maint. Services Grounds to Account Number 302-72-03-572-31-10 – Prof. Services General. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on May 13, 2025. Motion by Commissioner Lewellen, second by Commissioner Ryan. FINAL VOTE ON ADOPTION: Unanimous X Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ERIN MCCLENDON JOYCE L. DAVIS DEPUTY CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY Page 1 of 2 April 16, 2025 CITY OF DANIA BEACH AMENDMENT No. 2 ADDITIONAL SERVICES REQUEST C.W. THOMAS PARK IMPROVEMENTS EXTENDED CONSTRUCTION ADMINISTRATION SERVICES Please accept this Scope of Work Amendment Request from Bermello Ajamil & Partners, LLC. (BA) to provide Extended Construction Administration Services to the City of Dania Beach (City) for the C.W. Thomas Park construction work. This request and associated work shall be prepared and completed in accordance with “Agreement Between the City of Dania Beach, Florida and Bermello Ajamil & Partners for Design Services Related to New Construction for Improvements at C.W. Thomas Park as Further Described in the City’s Request for Qualifications (RFQ) No. 22-001”, dated May 6, 2022. PART I - PROJECT BACKGROUND AND WORK DESCRIPTION: In the original Scope of Services, noted above, the Construction Administration duration and professional services are noted as lasting for 365 days. After execution of the Original professional design services scope and fee, and well into the design process, a Construction Manager at Risk (CM) was retained by the City. Due to the improvement’s logistical requirements, the CM determined and dictated that construction would take 548 days; a six-month extension of construction from BA’s Original Agreement with the City. BA is submitting this amendment request for the additional six months of construction administration work required above and beyond the Original Agreement. This work shall include participation in additional Owner Architect City (OAC) Meetings, review of additional contractor pay applications, performing additional site visits, review and responses to additional RFI’s and preparation of additional permit revisions. Barring actions or changes beyond BA’s control such as additional major changes to the project schedule or duration, supply chain or product and material availability problems, major design change requests and complicated substitution negotiations, BA anticipates this amendment being sufficient to complete the project in January 2026. Therefore, unless there are actions or changes outside of BA's control as mentioned above, no additional fee for BA's extended construction administration services shall be charged to the City. This Amendment further requests to extend the duration of the Agreement between the City and BA from April 15, 2024 to January 31, 2026. Assisting BA Landscape Architecture and Architecture with these services shall be the following firms:  CSA Group, Inc. Civil Engineering  MUEngineers, Inc. Structural Engineering  Hammond & Associates Mechanical, Electrical, Plumbing and Low-Voltage Engineering  Aquatic Design Group Aquatic Engineering  Kenneth DiDonato Irrigation Design C.W. Thomas Park Improvements Page 2 of 2 City of Dania Beach, Florida Amendment No. 2 Additional Services Request – Extended Construction Administration Services April 16, 2025 PART II – SCOPE OF WORK: TASK 13.0 – EXTENDED CONSTRUCTION ADMINISTRATION SERVICES 13.1 Extended Construction Administration Services – BA shall participate in thirteen (13) additional OAC meetings, review and return six (6) additional contractor pay applications, prepare, coordinate and track two (2) additional building department permit revisions, review and respond to contractor RFI’s and perform up to six (6) additional site visits. Deliverables for Task 13.0 Extended Construction Administration Services – As a result of this task, BA shall deliver the following: - 8 1/2” X 11” black and white PDFs of RFI responses - 24” X 36” black and white signed and sealed Delta revised Permit Drawings - Six (6) 8 ½” X 11” black and white PDFs of Reviewed Pay Applications PART III – COMPENSATION: BA shall bill the City lump sum fees, including all direct expenses, for added Task 13.0 as follows: TASK 13.0 – EXTENDED CONSTRUCTION ADMINISTRATION SERVICES .................................... $126,947.00 TOTAL .................................................................................................................................................. $126,947.00 PART IV – SERVICES NOT INCLUDED: The following design, production, coordination, studies, permitting, tasks or services are not included in this Scope and shall be provided by BA as an additional service for an agreed to fee: 1. Any work or request not expressly included in this Amendment Request or the Original Agreement