HomeMy WebLinkAboutR-2025-074 Transfer of Funds to Kailus and Hinterland Project (ITB 23-007)RESOLUTION NO. 2025-074
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING AN INCREASE IN THE MAXIMUM
ALLOWABLE ANNUAL EXPENDITURE FOR FISCAL YEAR 2024-25, WITH
BOTH KAILAS CORP. AND HINTERLAND GROUP, INC., IN THE AMOUNT
OF $150,000.00, EACH, PERTAINING TO ITB NO. 23-007, ENTITLED, “STORM
SEWER AND SEWER MAIN CLEANING SERVICES” FOR A TOTAL
ADDITIONAL APPROPRIATION OF $300,000.00; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Public Services Department (PSD) consistently performs preventive and
routine maintenance of the City’s sewer and stormwater systems through in-house staff,
including cleaning and repairs; and
WHEREAS, the City frequently experiences flooding challenges during rain events,
which require PSD staff to pump stormwater from streets into canals and deploy vacuum trucks
to remove standing water; and
WHEREAS, PSD is currently contracted with both Kailas Corp. and Hinterland Group,
Inc., under Invitation to Bid (ITB) No. 2023-007, titled “Storm Sewer and Sewer Main Cleaning
and Repair Services,” through which the City Commission previously authorized the annual
vendor spending threshold from $50,000.00 to $150,000.00, each fiscal year, for each contractor;
and
WHEREAS, the remaining available funds under these contracts for fiscal year 2024-25
are $12,156.50 with Hinterland Group, Inc. and $3,799.50 with Kailas Corp.; and
WHEREAS, as Hurricane Season is fast approaching, the City is seeking to ensure
sufficient funds to continue routine maintenance, and emergency services from any anticipated
rain or storm events; and
WHEREAS, PSD is seeking approval to increase the annual not-to-exceed amount by an
additional $150,000.00, for a revised total of $300,000.00, per contractor, for the remainder of
fiscal year 2024–25, to ensure the continued provision of essential storm sewer and sewer main
cleaning and repair services.
2 RESOLUTION #2025-074
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to modify
the not to exceed contract amount to $150,000.00, per Contractor, for the remainder of this fiscal
year 2024-225, with both Kailas Corp. and Hinterland Group Inc. under the terms of ITB No. 23-
007, for a total additional budget of $300,000.00, in accordance with the schedule of costs under
the underlying agreements.
Section 3. That the funding for these proposed contracts is available and appropriated
within the Stormwater Management Contractual Services Account No. 403-38-01-538-34-10, the
Other Uses Contingency Account No. 403-38-01-538-99-10, and Professional Services Engineers
No. 403-38-01-538-31-30, with payments made on an as needed basis for services rendered.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on May 27, 2025.
Motion by Vice Mayor Salvino, second by Commissioner Rimoli.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2025-074
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY