HomeMy WebLinkAboutR-2025-106 KHA SW 34 Court Stormwater ImprovementsRESOLUTION NO. 2025-106
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING PROFESSIONAL ENGINEERING DESIGN, BIDDING ASSISTANCE, AND LIMITED CONSTRUCTION SERVICES TO BE PROVIDED BY KIMLEY-HORN AND ASSOCIATES, INC (KHA) FOR THE SW 34TH COURT STORMWATER IMPROVEMENTS
PROJECT, WHICH SERVICES SHALL NOT EXCEED THE AMOUNT OF
ONE HUNDRED FOURTEEN THOUSAND AND THREE HUNDRED NINETY FIVE DOLLARS ($114,395.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach has identified critical stormwater infrastructure
improvements needed along SW 34th Court to mitigate flooding and enhance drainage
performance; and
WHEREAS, the proposed project includes the removal and replacement of pipe near the
intersection of SW 24th Avenue, along with the design and installation of a new outfall system
from SW 26th Terrace to a Broward County-owned lake; and
WHEREAS, the City has an existing Continuing Services Agreement for Professional
Engineering Services through RFQ 20-005 with Kimley-Horn and Associates, Inc., and finds them
qualified to perform the required services; and
WHEREAS, Kimley-Horn and Associates, Inc. has submitted a proposal to provide a
complete scope of engineering services for the SW 34th Court Stormwater Improvements Project,
including site investigations, topographic survey, subsurface utility verification, stormwater
modeling and design plans, permitting assistance, bidding support, and limited construction phase
services; and
WHEREAS, the proposal, which is attached as Exhibit “A” and incorporated into this
Resolution by this reference, includes a fixed fee of $104,395.00 for defined lump sum tasks and a
contingency of $10,000.00 for additional miscellaneous services to be performed on an hourly not-
to-exceed basis if requested by the City; and
WHEREAS, the Public Services Department recommends that the City Commission
authorize the project with KHA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
2 RESOLUTION #2025-106
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute a
Work Order, issued under the CCNA Continuing Services Contract, with Kimley-Horn and
Associates, Inc. for engineering design, bidding assistance, and limited construction services for
the SW 34th Court Stormwater Improvements Project.
Section 3. That funding for professional engineering and design services in the amount
of $114,395.00 will be appropriated from the Public Services “Prof. Services General” Account
No. 403-38-01-538-31-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on July 8, 2025.
Motion by Vice Mayor Salvino, second by Commissioner Lewellen.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS CITY ATTORNEY
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
June 26, 2025
Sean Schutten
Deputy Public Services Director
City of Dania Beach
1201 Stirling Road
Dania Beach, FL 33004
Re: SW 34th Court Stormwater Improvements
Scope of Services for Professional Engineering Design Services
Dear Mr. Schutten:
Kimley-Horn and Associates, Inc., (hereinafter referred to as “CONSULTANT” or “We”), in
connection with the City of Dania Beach’s “Continuing Architectural, Surveying, Landscape
Architecture and Engineering Consulting Services”; RFQ 20-005 is pleased to submit this
proposal to the City of Dania Beach, (hereinafter referred to as “CITY”) to provide professional
services. Our project understanding, scope of services, schedule, and fees are below.
SCOPE OF SERVICES
Kimley-Horn will provide the services specifically set forth below.
PROJECT UNDERSTANDING
The project area is located along SW 34th Court. At the CITY’s request, the CONSULTANT will
remove approximately 150 linear feet of failing 24-inch reinforced concrete pipe (RCP) drainage
outfall near the intersection of SW 24th Avenue and SW 34th Court, identified as Pipe Run #1 in
Figure 1.
Additionally, the CITY proposes the installation of a new drainage outfall pipe extending from
the intersection of SW 26th Terrace and SW 34th Court to the existing Broward County-owned
lake, identified as Pipe Run #2 in Figure 1.
The CONSULTANT will prepare construction documents for the recommended improvements
within the project area. Services will include construction design documents, regulatory
permitting assistance, bidding support, and limited construction phase services, as further
detailed in the following sections of this scope.
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Scope of Services
Task 1 – Site Investigation Task
Task 1.1 – Topographic Survey
The CONSULTANT will engage a sub-consultant (licensed surveyor) to prepare a topographic
survey within the subject area along SW 34th Court within the proposed Pipe Run segments
only.
· Obtain sufficient control monumentation, if available, to graphically depict limits of
property. This is not a boundary survey.
· Locate above ground improvements include pavement, curbs, sidewalk, swales, berms,
retention areas and above ground evidence of utilities. Obtain rim elevations and inverts
of sewer and drainage structures. Utility locations will include fire hydrants, water valves,
meter boxes, vaults and main irrigation valves. Individual sprinkler heads are not
included.
· Obtain spot elevations on points of location and on approximate 50-foot grid with high
and low points extending 5 feet east and west of existing walks within the limits.
The topographic survey will be in accordance with Standard of Practice as set forth in Chapter
5J-17.05 FAC pursuant to Section 472.027 Florida Statues.
The CONSULTANT will coordinate directly with the surveyor to ensure the appropriate data is
gathered during the completion of the topographic survey. CONSULTANT will review
topographic data upon completion of the survey and provide the comments to the surveyor, if
necessary. CONSULTANT will utilize the AutoCAD version of the topographic survey and
establish the base plans for the project. All work under this task will be billed on a lump sum
basis.
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Two (2) sketch and legal descriptions are included in the scope of services.
Task 1.2 – Subsurface Utility Verification
The CONSULTANT will retain a subsurface utility engineering consultant to conduct up to 3
utility testholes to confirm the location of any existing underground utilities within the project
limits. The completion of utility testholes will be necessary to avoid conflicts between the
proposed underground improvements and existing underground utility infrastructure within the
public right of way. CONSULTANT will review the utility testhole report upon completion and
provide any comments to the subsurface utility engineering consultant, if necessary.
CONSULTANT will incorporate the existing underground utilities into the base plans for the
project based on the information included within the utility testhole reports. All work under this
task will be billed on a lump sum basis.
Task 1.3 – Document Research/Review
The CONSULTANT will review readily available topographic surveys, atlas/as-built drawings,
design drawings, record drawings, permit documents and/or master plans relevant to the project
limits. CONSULTANT will use this information to determine and verify the configuration of
existing conditions along with limitations on the proposed improvements. CONSULTANT will
also review plat maps for the project areas to confirm the presence of utility easements.
CONSULTANT will contact the Sunshine State One Call Service to determine the existing
utilities which are located in the project area. As necessary, CONSULTANT will coordinate
directly with the utility providers with existing infrastructure within the project area to obtain any
available system maps. CONSULTANT will incorporate the approximate location of the existing
underground utilities into the design plans based on readily available drawings. All work under
this task will be billed on a lump sum basis.
Task 1.4 – Project Site Visits
CONSULTANT will perform necessary site visits to the project area to verify the impact of the
existing conditions on the configuration of the proposed improvements. CONSULTANT will walk
the entire site within the project limits and obtain photographs of potential obstruction and
encroachments that may impact the proposed improvements. CONSULTANT will conduct site
visits to confirm the accuracy of the topographic survey and to identify potential impacts on the
proposed improvements. As necessary, CONSULTANT will conduct site visits throughout the
design process to review the existing conditions. All work under this task will be billed on a lump
sum basis.
Task 2 - 90% Design Documents
CONSULTANT will prepare and submit 60% design documents for SW 34th Court Stormwater
Improvements to the CITY for review and approval. All work under this task will be billed on a
lump sum basis. The design documents for this task will include the following items:
· Existing Condition Plans
· Stormwater Plans
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· Paving and Grading Plans
· Pavement Markings and Signage Plans (if necessary)
· Relevant Detail Plans
· Opinion of Probable Cost
Based on the best available information, the CONSULTANT will review the existing known
outfalls associated with the County-owned lake to develop a stormwater model for analyzing the
proposed Pipe Run #2. This model will be used to evaluate existing conditions within the project
area, including peak flood stages, flood durations, and peak discharge rates.
The CONSULTANT will also use the model to assess the effectiveness of the proposed system
improvements. This stormwater model will serve as a key tool during the permitting phase of the
project to support regulatory review and approval.
Task 3 – Regulatory Permitting Assistance
KHA will prepare permit applications with supporting documentation to the following jurisdictional
regulatory agencies. KHA will address up to two (2) rounds of reasonable comments for the
regulatory agency submittals identified below. Any plan revisions or comments that are required
due to a significant design change by the CITY shall result in an additional service.
1. Broward County Environmental Protection and Growth Management Department
(BCEPGMD)-Surface Water License
2. City of Dania Beach
The regulatory agencies typically complete their initial review within 30 calendar days after the
permit submittal. The required permit approvals must be obtained from the regulatory agencies
prior to submitting the 100% Design Documents to the CITY. All work under this task will be
billed on a lump sum basis.
No other agency approvals are included in this scope of services other than those identified
above. CONSULTANT does not guarantee the issuance of permits or approvals. If permits are
issued for this project, the conditions and expiration dates are the sole responsibility of the
CONSULTANT. CONSULTANT is not responsible for extending time limited entitlements or
permits. CONSULTANT can provide hourly additional services to file for extensions, if applicable,
provided the CITY issues a direct written request for each requested entitlement, prior to the dates
of expiration. The CITY shall provide all permit fees.
Task 4 – 100% Design Documents
CONSULTANT will prepare and submit 100% design documents for SW 34th Court Stormwater
Improvements to the CITY for review and approval. All work under this task will be billed on a
lump sum basis. The design documents for this task will include the following items:
· Existing Condition Plans
· Stormwater Plans
· Paving and Grading Plans
· Pavement Markings and Signage Plans
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· Opinion of Probable Cost
· Bid Schedule
CONSULTANT will submit the 100% Design Documents to the CITY for incorporation into the
bidding documents.
Task 5 – Bidding Assistance
CONSULTANT will assist the CITY with the preparation of the bid advertisement and bid
documents for SW 34th Court Stormwater Improvements. CONSULTANT will attend the Pre-BID
Meeting and will answer questions and clarifications from potential bidders that are technical in
nature. CONSULTANT will respond to written questions requesting clarification of the technical
documents for this project. The CITY shall be responsible for bid advertisement, distribution of
bid documents to interested bidders, processing all bid submittals, and verification that each bid
submittal meets all Purchasing related requirements. CONSULTANT will complete this task
according to the schedule defined by the CITY for the bidding process.
CONSULTANT will review the final bid results and make a recommendation for bid award.
CONSULTANT will evaluate the qualification and prior project conformance of the low bidder.
CONSULTANT will prepare and submit a bid recommendation letter to the CITY.
CONSULTANT will complete this task according to the schedule defined by the CITY for the
bidding process.
Task 6 – Limited Construction Phase Services
The following scope is based on a four (4) month construction duration and on the post design
hours shown below for this task.
· The CONSULTANT will attend and prepare minutes for a pre-construction meeting. One
meeting will be scheduled for the project.
· The CONSULTANT will review shop drawings, and submittals to determine compliance
with the drawings and specifications and recommend submittal action to the CITY.
· The CONSULTANT shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings, plans, and specifications. Site visits will
be performed by the CONSULTANT’s inspector. Two (2) site visit per month estimated at
three (3) hours per visit. Assume up to eight (8) site visits. The CONSULTANT will provide
site reports for each visit.
· The CONSULTANT shall provide written responses to RFIs. Assumes 1 RFI per month.
· The CONSULTANT shall assist the CITY with review of the Contractor’s request for
payments and provide comments and/or recommendations. Assume 4 request for
payment packages. This scope of work does not include assisting the CITY with
preparation or submittal of reimbursement packages associated with the Hazard Mitigation
Grant Program (HMGP) DR-4337-334-R, the Florida Division of Emergency Management,
or the Federal Emergency Management Agency (FEMA).
· Once the Contractors advise that their project is substantially complete, the
CONSULTANT will participate in a substantial completion walk through and prepare a
project punch list.
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· Once the Contractors advise that the project punch list is complete, the CONSULTANT
will participate in a final completion walk through to confirm items have been addressed.
· The CONSULTANT will coordinate permit closeout processes for the agencies list in Task
3 above.
The CONSULTANT shall not be responsible for the acts or omissions of any Contractor or
subcontractor, any of the Contractor(s)’ or subcontractor(s)’ agents or employees, or any other
persons (except the CONSULTANT’s own employees and agents) at the site or otherwise
performing any of the Contractor(s)’ work.
All work under this task will be billed on a lump sum basis.
Task 7 – Miscellaneous Services
Miscellaneous services as requested by the CITY outside of items defined within the scope
above, including but not limited to additional engineering services, geotechnical services,
environmental services, permitting and additional construction phase services. All work under
this task will be billed on an hourly not to exceed basis.
Deliverables
CONSULTANT will provide the following deliverables at each submittal:
Design Documents:
· Three (3) half size (11” x 17”) at each submittal
· One (1) digital copy (AutoCAD format) at each submittal
· One (1) digital copy (PDF format) at each submittal
Project Assumptions
· The CITY will provide all available topographic surveys, atlas/as-builts, record drawings,
permit documents, reports and/or master plans relevant to the project area.
· This scope does not include any services required for easement or right-of-way
acquisitions.
· Drainage Well (Gravity or Pressurized) or stormwater pump station design is not included
in scope of services.
· Raising existing roadway elevations is not included in the scope of services.
· Geotechnical services will not be included in the scope of services. If one is needed at a
later date, the miscellaneous budget could be used to obtain one from the subconsultant.
· An ALTA or title abstracted survey will not be included in the scope, only a specific survey
will be included along with 2 separate sketch and legal descriptions for the proposed
crossing through the private property.
· Drainage modeling will only be provided for the known discharge points into the Broward
County lake.
· The CITY will provide all required permit fees.
· The selected contractor will be responsible for obtaining any City of Dania Beach Building
Permit required for this project along with all related coordination and preparation of any
backup documentation required for the City of Dania Beach Building Permit.
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CONSULTANT will only be responsible for reasonable revisions requested by the City of
Dania Beach Building Department.
· The CITY will provide timely responses to information included within each submittal.
· The CITY shall be responsible for bid advertisement, distribution of bid documents to
interested bidders, processing all bid submittals, and verification that each bid submittal
meets all Purchasing related requirements.
· CONSULTANT will submit monthly invoices, which will be payable by CITY within 25 days.
· The CITY will reimburse CONSULTANT for any document reproduction costs for all
submittals to regulatory agencies.
· Reimbursable expenses for mileage for any site visits have been included in the lump sum
fees.
· Additional reimbursable expense requested by the CITY outside of the items defined
within scope, such as additional land surveying, geotechnical testing, utility testholes,
laboratory testing, permit fees, shall be invoices as defined in our contract agreement with
the CITY.
PROJECT SCHEDULE
CONSULTANT will start work immediately upon receipt of Notice to Proceed and an official
authorization from the City of Dania Beach.
Method of Compensation
Task Task Description Lump Sum Fees Hourly NTE Fees
1 Site Investigation $29,915 N/A
2 90% Design Documents $29,200 N/A
3 Regulatory Permitting Assistance $12,990 N/A
4 100% Design Documents $14,280 N/A
5 Bidding Assistance $3,875 N/A
6 Limited Construction Phase Services $14,135 N/A
7 Miscellaneous Services N/A $10,000
Subtotal $114,395 $10,000
Total $114,395
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Closure
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-
005, City of Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and
Engineering Consulting Services”; shall govern this scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please issue a Notice to Proceed in writing to the CONSULTANT. Fees and time
stated in this agreement are valid for sixty (60) days after the date of issuance by the
CONSULTANT.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
George Balaban, P.E.
Vice President