HomeMy WebLinkAbout2016-09-19 Police & Fire Pension Board Minutes`
City of Dania Beach
Police and Fire Fighters Retirement System
113 S.W. 1 Street
Dania Beach, Florida 33004
Phone: (954) 393-9061
E-mail: PFPENS@gmail.com
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MINUTES
SEPTEMBER 19, 2016
REGULAR MEETING
I. CALL TO ORDER
The meeting was called to order by Chairman Rogers at 7 PM
MEMBERS PRESENT:MEMBERS ABSENT:
Chairman Larry Rogers Carolyn Jones
Todd Neal Commissioner Chickie Brandimarte
Roger Handevidt
David Nuby, Jr.
Todd Lleras
Richard Tarrant
Rae Sandler
ALSO PRESENT:
Attorney Pedro Herrera - Sugarman & Susskind, PA
Cathy David - Administrator
II. APPROVAL OF MINUTES
MOTION:by David Nuby, Jr. to accept minutes from the August 15, 2016
regular meeting as submitted.
SECOND:Roger Handevidt
PASSED UNANIMOUSLY
III. PUBLIC COMMENT
The floor was open for public comments. There were no comments.
IV. CONSENT AGENDA
September 19, 2016
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V. OLD BUSINESS
VI. NEW BUSINESS
6.1 Moving Office from #113 to #111, 101 S.W. 1st Street, Dania
Beach, Florida 33004
The trustees looked at the office space at 101 S.W. 1st Street, #111,
Dania Beach, Florida 33004 which is the same office building where the
pension office is currently located, but in a different space. The landlord
has given an addendum to the lease dated January 1, 2015 for 5 years.
This was the first rent change in 7 years. Legal reviewed lease terms and
found everything in order from a legal standpoint.
MOTION by Roger Handevidt to approve the Addendum to the Lease for
the new office space #111
SECOND:David Nuby, Jr.
PASSED UNANIMIOUSLY
6.15 Movers for the Move to new location #111 and Scanning and
Shredding
The administrator received 2 cost estimates to move the furniture and
contents from the current location (#113) to the new office (#111). One
estimate from Greg Burgess is for $650.00 that includes all loose papers
and items that are not boxed and the other estimate is from King Moving
for $400.00 and the administrator would have to box everything and
contain all loose items.
MOTION by Roger Handevidt to hire Greg Burgess to pack and move all
contents from the office (#113) to (#111).
SECOND:David Nuby, Jr.
PASSED UNANIMIOUSLY
6.2 Document Scanning & Shredding
The administrator contacted Stellar Dox for scanning. They would charge
$200.00 per banker’s box to scan items in this office. The scanning item
was tabled until further information is gathered and more quotes are
received. Shredding was discussed in order to purge some of the
documents in the office. Board agreed it needed to be done and
authorized the administrator to proceed based on the Plan’s records
retention schedule.
MOTION by Todd Neal to approve shredding costs not to exceed
$1000.00.
SECOND:David Nuby, Jr.
PASSED UNANIMIOUSLY
September 19, 2016
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VII. CORRESPONDENCE
VIII. RETIREMENTS / TERMINATIONS
8.1 John Williamson
Firefighter John Williamson will be going into the DROP October 1, 2016
IX. OPEN DISCUSSION AND INFORMATION
9.1 Attorneys Report
There were no legislative matters discussed.
9.2 The 46th Annual Division of Retirement Police Officers’ and Firefighters’
Pension Conference will be held at the Radisson Resort, Orlando
Celebration, Florida from November 2 to November 4, 2016.
MOTION by David Nuby, Jr.to approve expenses for any Trustee
wishing to attend the 46th Annual Division of Retirement Police Officers’
and Firefighters’ Pension Conference to be held November 2-November 4,
2016 at the Radisson Resort, Orlando Celebration, Florida in accordance
with the Trustee Travel Guidelines.
SECOND:Todd Neal
PASSED UNANIMIOUSLY
9.2 The 62nd Annual Employee Benefits Conference presented by the
International Foundation of Employee Benefit Plans will be held in
Orlando from November 12 to November 17, 2016 at the Orlando
Convention Center. This conference usually comes to Florida around
once every 5 years or so. It is a very extensive and informative
conference.
MOTION by Todd Neal to approve expenses for any Trustee wishing to
attend the 62nd Annual Employee Benefits Conference presented by the
International Foundation of Employee Benefit Plans November 12-
November 17, 2016 at the Orlando Convention Center in accordance with
the Trustee Travel Guidelines.
SECOND:Todd Lleras
PASSED UNANIMIOUSLY
X. ADJOURN
MOTION by Richard Tarrant to adjourn meeting
SECOND:Todd Neal
Meeting adjourned at 8:01 PM