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Home My WebLink About2013-09-24 CRA Board Special Meeting AgendaAGENDA COMMUNITY REDEVELOPMENT AGENCY SPECIAL MEETING TUESDAY, SEPTEMBER 24, 2013 - 6:00 P.M. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, OR ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. 1. Call to Order/Roll Call 2. RESOLUTION #2013-CRA-005 A RESOLUTION OF THE DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CREATION OF THE DANIA BEACH COMMUNITY GARDEN SPECIAL REVENUE FUND AND FURTHER DIRECTING THAT THIS FUND BE USED FOR ANNUAL FINANCIAL RESOURCE AND EXPENDITURE APPROPRIATIONS FOR THE COMMUNITY GARDEN BEGINNING OCTOBER 1, 2013; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 3. Adjournment Agenda – Dania Beach Community Redevelopment Agency Tuesday, September 24, 2013 – 6:00 p.m. Page 2 of 5 Memo To: CRA Board From: Jeremy Earle, Executive Director CC: Date: September 3rd, 2013 Re: Community Garden Revenue Fund Background In the fiscal year 2012-2013 the Dania Beach Community Redevelopment Agency (DBCRA) partnered with the Broward Regional Health Planning Council (BRHPC) to create a community garden on formerly blighted land in accordance with FL Statute 163, Part III and the DBCRA Plan. The BRHPC procured an initial grant in an amount of $35,000 that they used for the initial set up of the community garden and which also initially paid for the salaries for two members of the community to work in the garden. In addition the BRHPC has committed other financial resources to pay for the Farmers Market Manager until March of next year. Although they will still be involved financially as well as programmatically from a standpoint of helping to coordinate such things such as health screenings and other services for the community, BRHPC will be scaling back their help with the operations of the community gardens. The DBCRA will therefore be taking over the primary responsibility for the garden beginning on October 1st. I have to give both our Finance Director Mark Bates and the Assistant Director Nicki Satterfield, full credit for coming up with a pretty innovative idea of creating a CRA Revenue Fund which will allow the CRA to manage the garden for the next year while training community members to take over the operations of the garden in future years. This is a very unique mechanism for dealing with our community garden because it will allow us to fine tune the business operations over the next year while continuing to work with the community on a daily basis on plans for how we create additional community gardens on vacant blighted property throughout the DBCRA. In order to do this the DBCRA will enter into an agreement with ENO, Consulting Group, LLC to help manage the community garden for the next year. The transfer of funds as described in the resolution will be the initial professional services budget creation for “The Patch.” In order to provide start-up financial resources shall include a transfer of $60,000 from the DBCRA Agenda – Dania Beach Community Redevelopment Agency Tuesday, September 24, 2013 – 6:00 p.m. Page 3 of 5 account #106-52-01-552-31-10 (Professional Services) and $25,000 from DBCRA account #106-5207-552-63-43(Sun Garden Isles Parks Improvement) to the Special Revenue Fund using transfer account 112-5201-552-XX-XX (Transfer to DBCRA Community Garden). Action requested 1. Allow the CRA Executive Director to enter into negotiations with ENO, Consulting, LLC for the management of the community garden in an amount not to exceed $85,000, without competitive bidding due to time constraints and the fact that this is a completely unique endeavor that requires community training, program management and the creation of financial controls. 2. Approve resolution authorizing the creation of the CRA Special Revenue Fund for the community garden. Agenda – Dania Beach Community Redevelopment Agency Tuesday, September 24, 2013 – 6:00 p.m. Page 4 of 5 RESOLUTION NO. 2013-CRA-005 A RESOLUTION OF THE DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CREATION OF THE DANIA BEACH COMMUNITY GARDEN SPECIAL REVENUE FUND AND FURTHER DIRECTING THAT THIS FUND BE USED FOR ANNUAL FINANCIAL RESOURCE AND EXPENDITURE APPROPRIATIONS FOR THE COMMUNITY GARDEN BEGINNING OCTOBER 1, 2013; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Community Redevelopment Agency (DBCRA) of the City of Dania Beach approved a budget for fiscal year 2013-2014 in September, 2013; and WHEREAS, the DBCRA Administration wishes to create a Special Revenue Fund of the DBCRA to separate and monitor all financial operations of the Dania Beach Community Garden (referred to as “The Patch”); and WHEREAS, the DBCRA Administration will use this Special Revenue Fund to establish annual budget appropriations for operations of the “The Patch”; NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the Dania Beach Community Redevelopment Agency (DBCRA) is authorized and directed to create a Special Revenue Fund to reflect all financial operations of the Dania Beach Community Garden known as “The Patch”. Section 2. That the DBCRA will develop and appropriate all financial operations for “The Patch” as an amendment to its overall approved annual DBCRA budget beginning October 1, 2013. Section 3. That the initial budget creation for “The Patch” to provide start-up financial resources shall include a transfer of $60,000.00 from the DBCRA account #106-52-01- 552-31-10 (Professional Services) and $25,000.00 from DBCRA account #106-5207-552-63- 43(Sun Garden Isles Parks Improvement) to the Special Revenue Fund using transfer account 112- 5201-552-XX-XX (Transfer to DBCRA Community Garden) as follows: Agenda – Dania Beach Community Redevelopment Agency Tuesday, September 24, 2013 – 6:00 p.m. Page 5 of 5 CRA Dania Beach PATCH Special Revenue Fund Appropriation of Funds From: ACCOUNT NUMBER PROPOSED ACCOUNT DESCRIPTION BUDGET 112-00-00-381-01-06 Transfer from DBCRA $85,000.00 Total Resources 85,000.00 Uses of Funds: 112-52-01-552-31-10 Professional Services 85,000.00 Total Expenditures 85,000.00 Section 4. That comparative monthly budgetary financial reports shall be provided to the DBCRA reflecting financial revenues collected and expenditures incurred for operation of “The Patch” that will allow timely and reasonable monitoring of its on-going operations and the possible need for continued financial support from the DBCRA. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect on October 1, 2013. PASSED AND ADOPTED on September 24, 2013. ATTEST: LOUISE STILSON, CMC WALTER B. DUKE, III CRA SECRETARY CRA CHAIRPERSON APPROVED AS TO FORM AND CORRECTNESS: THOMAS J. ANSBRO CITY ATTORNEY