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Home My WebLink About2023-07-11 CRA Budget Workshop Meeting Agenda PacketAGENDA COMMUNITY REDEVELOPMENT AGENCY BUDGET WORKSHOP TUESDAY, JULY 11, 2023 - 5:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE BOARD OF DIRECTORS OF THE DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CRA BOARD AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CRA BOARD, MUST FIRST BE REGISTERED WITH THE CRA SECRETARY (CLERK) (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBER AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE CRA BOARD ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE CHAIR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE CRA BOARD FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CRA BOARD AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CRA STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE CHAIR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE CHAIR, BOARD MEMBER OR CRA STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE CRA BOARD AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE CHAIR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE CHAIR TO LEAVE THE COMMISSION CHAMBER; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE COMMISSION CHAMBER. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-CRA-006) 1. CALL TO ORDER/ROLL CALL 2. BUDGET PRESENTATION AND DISCUSSION 1. CRA Budget Presentation - CRA Executive Director 3. ADJOURNMENT 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 www.DaniaBeachCRA.org MEMORANDUM To: Dania Beach Community Redevelopment Agency Chair, Vice Chair, Board Members From: Michael Chen, Executive Director Date: July 11, 2023 Re: FY2024 Budget Attached is a copy of the CRA’s proposed FY2024 Budget. It is in a format designed to assist your understanding of the changes from FY2023 to FY2024. The FY2024 draft has been discussed with Frank DiPaolo, in his capacity as the CRA Treasurer, and reflects his comments. The final budget will just reflect the FY2024 Budget, adjusted to reflect your comments and directions. The proposed FY2924 CRA Budget draft is based on: •Goals and Objectives in the adopted 2023 CRA Plan Update •2023 CRA Plan Update – Implementation Action Plan presentation (Feb 14, 2023) •CRA Board direction •Discussions with CRA Board Members The content of accounts is itemized so you can identify the projects/programs included in each account – accounts with itemized expenses are highlighted to help visually identify their content. Some of the FY2023 line items have been deleted for FY2024, such as the CRA’s production of Dania After Dark and Arts & Seafood Festival which will be managed by the City Parks and Rec Department – those items are still listed, but the text has a strike through with a $0 balance for FY2024. Some accounts have new expenses itemized and priced that were not included in FY2023, such as “Prof. Services CRA - Marketing / PR” which includes the GFL Alliance sponsored Livability Magazine and the Dania Beach Chamber’s Sourcebook – these added items are highlighted in “Yellow” for easy identification. There are two line items that reflect the Calvin Giordano contracts approved at the June CRA Meeting. They reflect their contract value in FY2023, but $0 for FY2024. It is expected the visioning and conceptual design work will be completed during FY2024 and Calvin Giordano will provide a proposal for the construction/installation drawings to implement the disigns. Those contracts will require a Board action and, if approved, will require a funding transfer – anticipated to be soureced from ARPA funds. A few highlights of the proposed FY2024 budget are: Dania Beach Community Redevelopment Agency FY2024 CRA Budget July 11, 2023 Page 2 of 2 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 www.DaniaBeachCRA.org •CRA Expenses are reduced by $426,760, largely due to the production of Arts & Seafood and Dania After Dark being moved to Parks & Rec, and the way the alvin Giordano contracts are listed. •PATCH expenses went up $5,924, largely reflecting the gap of the proposed Fruitful Fields Operating Agreement that is not offset by the impact of the reduced staffing. •The FY2024 Budget draft reflects the proposed CRA Staffing Reorganization: o CRA: Net impact is going from 4 full-time and 1 part-time positions to 4 full-time positions. ▪Kathleen’s Manager position, upgrade to a Deputy Director (discussed with Manager Garcia, HR, and Finance) ▪Kha’s part-time position, upgrade to a full time accounting/admin position (discussed with HR and Finance) ▪Kisha’s position, delete position (discussed with Manager Garcia, HR, and Finance) o PATCH: net impact is going from 3 part-time positions, to 1 part-time position. ▪Keep Bianca as the Lead Coordinator, part-time. Bianca will continue her current job functions, which includes administrative tasks. (discussed with Finance) ▪The 2 general part-time Coordinator positions (currently vacant), delete positions. (Savings offset by Fruitful Fields operating agreement. (discussed with Finance) •The wage/benefit costs are calculated by the Finance Department and reflect the proposed reorganization of CRA staff. The calculated values also reflect the cost of living raises committed by the City. It should be noted, wage/benefit costs would increase in FY2024 even without the reorganization due to the cost of living raises. I have prepared a brief presentation that highlights and describes the major itemized expenses in our proposed FY2024 CRA Budget draft. Attachment: FY2024 Budget draft, with comparative analysis with FY2023 2023 Vs 2024 Budget v2.xlsx Page 1 FY2023 v 2024 CRA Budget Fund 106 - Community Redevelopment Acct # Account Description FY2023 Bud Req Line Item Cost Line Item Cost FY2024 Bud Req FY2023 vs FY2024 REVENUE 106-00-00 Estimated Revenues $2,804,767 $2,804,767 $0 361-10-Interest and Other Earnings $5,000 (Final number Per Finance) 369-90-Misc Revenues Seafood Festival $50,000 (2023 numbers are a place holder) 381-00-Non-Op Transfer from General Fund $1,482,730 389-90-Non-Op Re-Appropriations Bal $1,267,037 $2,804,767 $2,804,767 $0 CRA EXPENSE 106-52-01-552 Wages / Employee Costs $668,196 $699,625 $31,429 12-10 Salaries and Wages Full-Time $432,493 (FY2024 Cost Per Finance) 12-11 Salaries and Wages Part-Time (FRS $37,197 (FY2024 Inc In CM Bud) 12-13 Salaries and Wages Expense Allowance $6,000 12-14 Salaries and Wages Cell Phone Stipend $480 14-10 Overtime Regular $0 15-15 Special Pay Accrued Leave Buyback $9,895 21-10 FICA Taxes $27,187 21-20 FICA Medicare $5,344 22-20 Retirement Contributions FRS Pension $85,801 22-30 Retirement Contributions Deferred Comp $10,107 23-10 Life and Health Insurance Insurance $53,192 24-10 Workers' Compensation Premium $500 31-10 Prof. Services General $84,500 $84,900 $400 Ann'l Rpt Layout $4,600 $5,000 Financial Consultant $11,500 $11,500 Financial Audit $8,050 $8,050 SCORE $6,900 $6,900 Web Hosting $3,450 $3,450 Other $50,000 $50,000 31-20 Prof. Services Legal (Outside Legal)$11,500 $11,500 $0 34-10 Contractual Services General $15,855 $15,855 $0 Environics/Claritas $1,495 $1,495 CoStar $5,340 $5,340 LocalIntel $2,000 $2,000 We Communicate $4,600 $4,600 Mail Chimp $920 $920 Go Daddy/SSL Security $120 $120 Zoom $1,380 $1,380 40-10 Travel and Per Diem Training $22,800 $20,500 -$2,300 FRA Conf (3 staff)$4,500 $4,500 FRA Training CRA Bd $6,000 $6,000 ICSC Conf (3 staff)$4,000 $4,000 Misc Travel/Training staff $5,000 $5,000 Alliance Board Meetings $1,000 $1,000 FL Events Conf (2 staff)$2,300 $0 41-10 Communications Services Telephone $2,875 $2,875 $0 42-10 Freight & Postage Services Freight & Postage $3,450 $3,450 $0 46-30 Repair & Maint. Services Vehicles $2,300 $2,300 $0 FY2024 Accounts REVENUE TOTALS 106-00-00 FY2023 Accounts 2023 Vs 2024 Budget v2.xlsx Page 2 Acct # Account Description FY2023 Bud Req Line Item Cost Line Item Cost FY2024 Bud Req FY2023 vs FY2024 FY2024 AccountsFY2023 Accounts 47-10 Printing and Binding General $3,000 $3,000 $0 48-14 Promotional Activities Seafood Festival $230,000 $0 -$230,000 48-17 Promotional Activities Community Events $134,350 $5,750 -$128,600 Dania After Dark $105,600 $0 Art Cons DAD/A&Seafood $23,000 $0 Vintage Mortorcycle Show $5,750 $5,750 49-20 Other Charges/Obgs Legal & Advertising $3,000 $3,000 $0 51-10 Office Supplies General $6,000 $6,000 $0 52-10 Operating Supplies Gasoline and Diesel Fuel $2,000 $2,000 $0 52-20 Operating Supplies Miscellaneous $3,600 $3,600 $0 Storage $3000 $3000 Uniforms $600 $600 54-10 Books/Publications, Memberships, $0 $0 $0 54-20 Books/Publications, Memberships, $175 $175 $0 South FL Business Journal $75 $75 Sun Sentinel $100 $100 54-21 Trade Group / Agency Memberships $4,880 $4,480 -$400 GFL Alliance $1,875 $1875 Fl Redevelopment Assn $995 $995 Council of Dev Fin Agencies $550 $550 Int'l Council of Shopping Ctr $350 $350 Urban Land Institute $220 $220 BJs Wholesale Club $115 $115 FL Dept Economic Opp $175 $175 FL Festivals & Events Assn $400 $0 FL Housing Coalition $200 $200 61-10 Land Acquisition (carry over)$500,000 $500,000 $0 Fund Transfers $483,936 $483,936 $0 91-00 Intragov't Transfers Out General Fund $246,394 (Final number Per Finance) 91-11 Intragov't Transfers Out CRA Community $170,764 (2023 numbers are a place holder) 91-51 Intragov't Transfers Out Transfer to $18,625 91-52 Intragov't Transfers Out Transfer to Fleet $2,959 91-53 Intragov't Transfers Out Transfer to IT $45,194 99-80 Other Uses Reserve for CRA $0 $0 $0 $2,182,417 $1,852,946 -$329,471 City Center Expenses 106-52-02-552 31-41 Prof. Services CRA - Marketing / PR $143,850 $159,221 $15,371 Website Rebuild $30,000 $30,000 Alliance Sourcebook $4,600 $5,456 Livability Magazine (GFLA)$0 $11,220 DB Chamber Sourcebook $0 $3,295 Economic Sourcebook $4,140 $4,140 Social Media Contract $40,250 $40,250 Dania Press $13,800 $13,800 Cohoots $5,750 $5,750 CultureOwl $5,750 $5,750 Graphic Design $23,000 $23,000 Photography/Videography $11,500 $11,500 Other Ads $5,060 $5,060 CRA Expense Total 106-52-01-552 2023 Vs 2024 Budget v2.xlsx Page 3 Acct # Account Description FY2023 Bud Req Line Item Cost Line Item Cost FY2024 Bud Req FY2023 vs FY2024 FY2024 AccountsFY2023 Accounts 31-42 Prof. Services CRA - Redevelopment $199,040 $149,200 -$49,840 Rebuild Together $120,000 $120,000 Surveys $10,000 $10,000 Appraisals $10,000 $10,000 Lawn Service $9,200 $9,200 Calvin Giordano - Branding Signage $49,840 $0 48-10 Promotional Activities General $13,800 $13,800 $0 Awards for Presentations $1,150 $1,150 Event Ad-ons/Reimbursement $6,900 $6,900 Promo Items/Tchotchke $5,750 $5,750 $356,690 $322,221 -$34,469 Citywide Expenses 106-52-08-552 31-10 Prof. Serv (C Giordano W 1st Ave Eng)$62,820 $0 -$62,820 31-42 Prof. Services CRA - Redevelopment $0 $0 $0 31-43 CRA Economic Development Initiatives $265,500 $265,500 $0 CRA Satelite Office Rent $60,000 $60,000 CRA Satelite Office Op Exp $15,000 $15,000 Commercial Façade Grant $55,000 $55,000 Business Attract/Exp Grant $55,000 $55,000 Dist Stimulus Incentives $70,000 $70,000 CRA Annual Lunch $3,500 $3,500 Hospitality Forum $3,500 $3,500 Banking Forum $3,500 $3,500 $328,320 $265,500 -$62,820 $2,867,427 $2,440,667 -$426,760 Fund 106 - Community Redevelopment Agency Totals $2,804,767 $2,804,767 $0 $2,867,427 $2,440,667 -$426,760 FY2023 CRA Budget Draft Fund 112 - CRA Comm Garden PATCH Accoun t Number Account Description FY2023 Bud Req Line Item Cost Line Item Cost FY2024 Bud Req FY2023 vs FY2024 PATCH REVENUE 112-00-00 Estimated Revenues $225,764 $225,764 369-90-Misc Revenues $55,000 (Final number Per Finance) 381-01-Non-Operating Transfer from CRA $170,764 (2023 numbers are a place holder) 389-90-Non-Op Re-Appropriations Bal $225,764 $225,764 $0 Wages / Employee Costs $102,067 $29,991 -$72,076 12-11 Salaries and Wages Part-Time (FRS $88,213 (FY2024 Cost Per Finance) 14-10 Overtime Regular (FY2024 Inc In CM Bud) 15-15 Special Pay Accrued Leav e Buy back $1,452 21-10 FICA Tax es 21-20 FICA Medicare 22-20 Retirement Contributions FRS Pension $10,506 24-10 Workers' Compensation Premium $1,896 Fruitful Fields Operating Agreement $0 $78,000 $78,000 31-10 Prof. Services General $25,000 $25,000 $0 EXPENSE TOTALS FY2023 Accounts FY2024 Accounts City Center Expense Total 106-52-02-552 Citywide Expenses 106-52-08-552 PATCH REVENUE TOTALS 106-00-00 PATCH EXPENSES 112-52-09-552 REVENUE TOTALS EXPENSE TOTALS 2023 Vs 2024 Budget v2.xlsx Page 4 Acct # Account Description FY2023 Bud Req Line Item Cost Line Item Cost FY2024 Bud Req FY2023 vs FY2024 FY2024 AccountsFY2023 Accounts 34-20 Contractual Services Merchant Card Processing $1,800 $1,800 $0 40-10 Trav el and Per Diem Training and Per Diem $1,500 $1,500 $0 41-10 Communications Serv ices Telephone $200 $200 $0 43-10 Utility Services Water $8,600 $8,600 $0 43-20 Utility Services Electricity $2,500 $2,500 $0 44-10 Rentals and Leases Equipment $5,000 $5,000 $0 46-10 Repair & Maint. Serv ices Equipment $2,000 $2,000 $0 46-30 Repair & Maint. Serv ices Vehicles $5,000 $5,000 $0 46-50 Repair & Maint. Serv ices Grounds $9,348 $9,348 $0 47-10 Printing and Binding General $1,500 $1,500 $0 48-10 Promotional Activ ities General $12,000 $12,000 $0 49-30 Other Current Charges/Obligations Permits & $600 $600 $0 51-10 Office Supplies General $1,000 $1,000 $0 52-06 Operating Supplies Cost of Goods Sold (Patch)$15,000 $15,000 $0 52-10 Operating Supplies Gasoline and Diesel Fuel $1,500 $1,500 $0 52-20 Operating Supplies Miscellaneous $15,000 $15,000 $0 99-10 Other Uses Contingency $10,000 $10,000 $0 $219,615 $225,539 $5,924 Division 10 - USDA Grant Expenses 31-10 Prof. Services General $0 $0 $0 52-20 Operating Supplies Miscellaneous $0 $0 $0 $0 $0 $0 31-10 Prof. Services General $0 $0 $0 46-30 Repair & Maint. Serv ices Vehicles $0 $0 $0 52-10 Operating Supplies Gasoline and Diesel Fuel $0 $0 $0 52-20 Operating Supplies Miscellaneous $0 $0 $0 64-20 M&E Vehicles $0 $0 $0 $0 $0 $0 $219,615 $225,539 $5,924 $225,764 $225,764 $0 $219,615 $225,539 $5,924 $3,093,191 $3,030,531 -$62,660 $3,087,042 $2,666,206 -$420,836 GRAND TOTALS REVENUE GRAND TOTALS EXPENSE REVENUE TOTALS EXPENSE TOTALS Fund 106 + 112 Division 10 - USDA Grant Totals Division 11 - DeLuca Grant Expenses Division 11 - DeLuca Grant Totals EXPENSE TOTALS Fund 112 - CRA Community Gardens PATCH Grand Activity 552 - Industry Development Totals