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HomeMy WebLinkAbout2018-04-17 Creative Arts Council Advisory Board MinutesCity Hall Atrium Conference Room Creative Arts Council Advisory Board Meeting Minutes April 17, 2018 4:00 pm Call to Order: Chair, Henriette Arnold, 4:02 pm Quorum in attendance  Introductions, welcome new member Sandy Goldberg. Kimberly-WMODA interested in becoming a member of the Committee. She can be an ad hoc member. Voting membership is complete at this time, but as an ad hoc member, she can vote in absence of a voting member. Old Business  Approval of March minutes: by Linda, 2nd Luis, Unanimously approved.  New Signal Boxes including children’s art work near schools: Kisha - 2 signal boxes will be approved. Rickelle will expound on this when she comes. Luis suggests signal box on US 1/DB Blvd would like that it be moved to another box and create another more representative of the City, in its place. Removal would cost another $1700 to move, plus removal, plus a new art piece $1700. So does not seem appropriate at this point. Linda pointed out that the City’s new Grant and the potential for the History Legacy intents, and 8 markers in the downtown. CAC will be involved in History Legacy grant after Commission approves acceptance and contract. Joan noted a post card art on one of the signal boxes on Old Griffin Road is not really representative, as it is not very visible. Kitte discussed FLL is using stock photos for their utility boxes, and now wanting to use real art work versus Dania’s original art. Rickelle will give more information on the signal boxes and the Art of Community Grant.  FDOT Bridge Project: Status. Kisha no approval from Commission yet to contract with FDOT. Luis questioned whether it is being stalled pending the Branding finalization and plans. Kisha advises that there are some selected areas that will be first for Branding initiation. Unknown where the Bridge fits into this plan.  Kitte suggests again that the utility boxes should have a strip identifying the artist and signature, plus City Logo, so people will know the City has supported and approved the projects. Should be on the original artwork, and artist may want to specify where the City logo should be placed. Would be included when produced. For future these considerations should be taken.  Signal Boxes/FDOT Bridge Update: Rickelle Williams, CRA Director, has joined the CAC Meeting to discuss further information on these Projects: There are a couple on the NW area that perhaps should not be considered at this time. Two utility boxes are ID’d as potential consideration now: US 1 and NW 1st Street, (note this utility box is damaged and needs to be repaired), and another across from Attucks Middle/Elementary School Intersection. None are near Collins, and some that were ID’d as not covered, are actually covered. Emmanuel suggested this utility box should be considered to represent one or more of the founders. Maybe could be done as a school project - 2 or 3 sided. This might be considered instead of a “call to artist”. Joan as chair of this utility box committee asked if this is approved. Can we negotiate with the existing company who did wraps, or get additional quotes. Linda advised she has 2 additional companies who would be interested in giving a quote, if there is interest. We are only talking about approximately $3400, so not necessary. Rickelle would like these 2 boxes committed before end of this FY. Is there a need for new Branding? Sub- Committee should proceed ASAP. May not need to show choices of art for Commission approval. Need art work decided ASAP. May have the one nearest US 1 something of historical aspect. Must be eye catching and colorful. Not to represent old, dreary looking. Need to get all these pieces put together STAT so funds can be encumbered this FY, and approved as needed. Joan, Emmanuel, Dave Nuby, and sub-committee should present the art plans, etc. Anyone else can join in. Please bring back to next meeting, and encumber before end of FY. Sandy is on the Atrium Committee and declines inclusion in this sub-committee. Rickelle is meeting with the City’s contracted engineer to discuss contract with CRA to be a part of the FDOT project. Draft Reso had been previously distributed for Commission approval. FDOT letters have been found, but still seeking any formal paperwork required. Suggestion that the Bridge is an entryway into Dania and perhaps should include an element of the City’s New Branding. Whatever is determined as the final mural should be very colorful.  Report on city funding: Proposed Budget has been submitted from the Budget sub-committee to Rickelle. Copy was not distributed to CAC membership? Review of proposed budget was done and some changes suggested. Funding request for this FY, as well as FY 2019. CRA will include those items related to CRA, marketing, etc. in its request. After review of all items, Rickelle requested Linda and Dave draft a Commission memo to submit for Rickelle to review. This memo would be submitted by the CAC to the Commission on June 12. We might be able to get sponsors for some entertainment that CAC may consider for Art Walk Atrium activities. Luis will assist to try to secure sponsors. Art Walk proposed July, August & Sept this FY. CRA can potentially fund this FY 2019: $2,400 for full year; #2: $1200 for 6 Atrium exhibits. This FY CRA can fund 3 exhibits: $800 & $600 = $1400. Atrium Hardware will be included in the CAC request. FDOT Mural Project should be proposed by CAC Item B & C. Estimated $700 artist fee, plus labor, permits, paint; maybe can get sponsor for paint; hope estimated cost for bridge project with donated paints, $2000. Possibility to include rebranding colors, and/or logo for bridge project. Luis suggests if we are included in how the new entry ways are represented with new Branding would assist in decision of what goes on the bridge mural. Dave asked is CAC had been included in rebranding. Some people from the Committee were included in the initial meeting discussion, but not included in any presentation. Rebranding is completed and final. CAC will do a Commission Memo to include: 3 b, c & d. CRA will assist in memo formulation. Dave and Linda will present, and CAC members are requested to be in attendance to show support. Commission meeting will be June 12, 2018, 7:00PM. New Business  Art and Seafood: How the CAC can participate with Artists on site. At this time about 70 artists (60 crafters; 10 fine arts). Al Huggins: need judges, volunteers for booth sitters. Actual artist selections happen in advance. Screening Committee is preview approval work, likely will happen in the next week. Review volunteers: Sandy; Rich Aube. Al will contact volunteers and set date, time and place. Judging likely will be done my Vice Mayor Harris, day of Festival. May 3rd, 6PM Art & Seafood Volunteer Kick-off Party Frost Park.  Board Members/Staff Comments: Logo presentation video shown to Committee members. New Logo and statement: ”Sea it. Like it, Love it”.  Review of Council’s Policies and Bylaws: Kisha reviewed all information by reading the actual formulation for all. Copies distributed to all members. Discussion of ad hoc, or associates ability to vote in lieu of lack of quorum. Change to By-Laws was made about 2-3 yrs. ago. This change was made when Bo Donly was Chair. City Clerk needs to determine if a formal change needs to be adopted to the original Reso. Kisha will check and advise if additional formal work on this may be needed. Discussion of 3 consecutive meetings absences versus, excused absences. Excused absences were formally discussed at CAC meeting and noted in meeting minutes that notice to liaison or CRA staffer must be done prior to meeting. Feb. 18, 2014 amendments to By-Laws. Replacements would have to be made in same manner as originally appointed either Commission appointment or Committee appointment. By-Law amendments should be fluid and do not believe these changes need to be brought for formal Reso changes. Clarification by City Attorney needs to be requested.  Public Comments: Council is not a non-profit 501©3, only an Advisory Board.  Grants are available for City to apply, and also to partner with non-profits. Listing of non-profits available on SunBiz.com. All CACAB meetings are documented by minutes, submitted to City Clerk. Monitor of CACAB is the CRA liaison. If there are grants with potential for CACAB projects, these could be submitted to the CRA or City, and possibly approved for a grant writer. The City currently has a grant writer available on a per request basis.  Meeting adjourned 5:40 pm Next Meeting: May 15, 2018 4:00 pm