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Home My WebLink About2019-01-15 Creative Arts Council Advisory Board MinutesCAC Minutes January 15th Creative Art Council Advisory Board Meeting Minutes January 15,2019 , 4:00 pm N.W. Conference Room Attendance per attendance sheet Guests per attendance sheet Absent: David Nuby Meeting Commenced 4:10pm Tony Walsh Chair CAC member introducing themselves to guests Minutes changed as per Linda/Armand. Sent to CRA as per changes/corrections January 11th Minutes approved by all. Linda first, Joan Second Election of New Board Nominations Chair: Luis Rimoli accepted and approve. Vice Chair: Tony Abrams accepted and approved Secretary : Joan Gringer interim accepted and approved January Terms Tony Walsh sent in application Armand needs to send his application January 17th David Nuby needs to send his application by January 17th Kisha will alert us to other applications By Laws & Masterplan Updates Armand refers to 10 year plan & 5 year plan Kisha emailed updates By Laws sub committee need to meet to present to review by next CAC meeting 2/12 Armand, Linda, Kitte. David. Luis Masterplan update committee to be formed. Linda need to revision to 10 year 2012 5 year revised twice in 2016 Need to revised of all drafts and revisions. Setting up 5 year sub committee. Kisha: Changes are not to be conflict with resolutions. If resolutions are changed it would be have to change in Amendments CAC Minutes January 15th Fundraiser Sub committee David Nuby absent to due to illness as per text to Emanuel Rickelle spoke to City Finance Director Suggest have an upfront budget fiscal year. Decide on amount [$5000.00 ball park figure] Request amount of budget List the items for budget required Make sure we use awarded monies within fiscal year Donations specially target for a project of all art mediums Sandy will notify to cashier for payments Standard invoice suggest for all artists to submit for quicker payment Subcommittee to do budgets for each project. Linda suggest to set up account i.e. Art in the Hall. All mediums of the ARTS Suggest a Budget Sub Committee for other projects approved Sandy has artists booked for Art in the Hall and performers until May Art in the Hall has performance Art Armand would like to have other performance art with another budget Suggestion by Luis to but another budget outside of Art in the Hall. Compliments to all the performances and art in Art in the Hall Congrats to Sandy Separate budgets will be decided for each project. Donations to Art in the Hall goes to Art in the Hall Monies need to be decided once approved for other projects Available budget is starts fiscal year. October 1. All monies go to the Cashier. Rickelle: submit donations and use the monies for designated project. [i.e. food & wine] Kisha asks the donations should be in kind donations Finance Director will be informed and let CAC know how finance guide lines. Linda concerned about invoices from Artist/Performers Kathleen needs agreement from Artists/Performers Template to be generated by Luis online form. Link will go to Kisha for payment Payment is net 30 days. Name address phone# invoice # Payment for $500+ in fiscal year. must be registered as Vendor Art Gallery Update/Dania After Dark, [DAD] Reception for the Artists February 9, 2018 5-7pm Photographer will be March and April Mezzanine only. One piece Kitte profit goes to artists only suggested donate whatever they want. Wall hangings have been purchased. Need indoor Lift from City. Rickelle will request about Lift on behave of CAC March system to be placed. CAC Minutes January 15th Art in the Hall How to do promotions. Need DAD promote Art in the Hall  D J to announce Art in the Hall discussion Kisha has announced Art in the Hall Promoting on DB website, DB Facebook, DB Newsletter Cross promotion CAC did a joint effort flyer for both events Need DAD to do the same. Marketing: people will walk thru DAD to enter Art in the Hall Need more foot traffic Chris conveyed to Linda he will promote more Kathleen Promote with Broward Art Council reach more fine artists. Luis suggests more recognition with a signage i.e. truck with logo & signage Separate signage for Art in the Hall at DAD Insurance for artists signs release Flyers to made need approved logos, verbiage etc. Morrison Hotel asking for advertising in rooms WMODA is promoting Art in the Hall Signal Box Update Emmanuel read text from David Need Ely foundation stated they don’t need release. Maybe just an email stating. Need Boise family release Byrd family release Marina Box results when Attucks box is finalized. City Attorney will be notified of release from Luis Bobbie and Tamara are release by their statement in a commission meeting. CAC commending the CRA for their involvement and understanding of the CAC mission. Comments Luis will be more involved and apologize to guests. Sandy commented Emmanuel for his work in all the Arts. Emmanuel announcing Sistrunk Exhibit opening January 19th Old Dillard Museum Emmanuel curated the Sistrunk Exhibits January 24-27th Armand upset with minutes corrections about attendance Luis explains this is an overview only Motion to accept changes by Luis and Tony 5:52pm Meeting adjourned prepared by: Joan Gringer