HomeMy WebLinkAboutR-1995-129 Authorizing City Manager to purchase supplies $8,800.00RESOLUTION NO. 129-95
WHEREAS, the Charter of the City of Dania, Part lll, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in an amount in excess of $7,500.00 but not
exceeding $15,000.00 without competitive bidding and without advertisement for bids if
he is authorized to do so in advance by a resolution adopted by the city commission;
and
WHEREAS, the interim city manager has determined that it is necessary to
purchase software from Custom Micro lnc., supplier of Fire Data Management System
software, a sole source provider, to be used for the Dania Fire/Rescue Department; and
WHEREAS, the interim city manager has determined that such purchase can be
made using funds from the State of Florida Department of Health and Rehabilitative
Services, Office of Emergency Medical Services, matching funds grant for EMS Pen
Based Computer Reporting System awarded to the City of Dania Fire/Rescue
Department and funded in March, 1995.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA, FLORIDA:
Section 1. That the interim city manager, be and he is hereby authorized to
purchase software from Custom Micro lnc., supplier of Fire Data Magagement System
software, to be used by Dania Fire/Rescue, pursuant to terms set forth in Exhibit "A"
A RESOLUTION OF THE CIry OF DANIA, FLORIDA
AUTHORIZING THE CITY MANAGER TO CONTRACT FOR
THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT
AND MATERIALS IN THE AMOUNT OF $8,8OO.OO WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING THAT ALL RESOLUTIONS lN
CONFLICT HEREWITH BE REPEALED TO THE EXTENT OF
SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE
DATE.
attached hereto, for the sum of $8,800.00, without competitive bidding and without
advertisement for bids.
Section 2. That the interim city manager be and he is hereby authorized to pay
the sum of $8,800.00 to Custom Micro lnc., supplier of Fire Data Magagement System
software, a sole source provider, using funds received from State of Florida Department
of Health and Rehabilitative Services, Office of Emergency Medical Services, matching
funds grant for EMS Pen Based Computer Reporting System awarded to the City of
Dania Fire/Rescue Department and funded in March, 1995
Section 3. That this resolution shall be in force and take effect immediately
upon its passage and adoption.
PASSED and ADOPTED this 22nd day ofAugust, 1995.
,Il/l-t-
ATTEST:
CITY CLER AUDITOR
APPROVED FOR FORM AND CORRECTNESS
BY:e*-/ c. d/L".-'
FRANK C. ADLER, City Attorney
MAVoRI'FMMrssroNER
Resolution No. 129-95
CL'STOM MICRO I- -C.
6175 Alp*rose Avenue
j".t"orr.'.ill", FL 32;256
(9O4\6413144
May 4,1994
James E. M"lf"J, Di.r,ition Ck"f
City "[ Daoi. Fire - R."",r.
116 V. Daaia Be".L Bl*,J.
Da*a, Flo;& 3004
D."' Chi.[ MJfoJ,
TL" follo*ing iJormation is pro"iJJ to assist you witL $" p.rr.tr,,"" of tL" Fit" Data Mana{eoent
System (Fire Data) software.
Ve at Custom Micro luc. (C..!U) t lir". tL" p.r""L*. "{ Fi." D"t "o[t*... .h"Jd b. . 'dir."t purcl'".e"
us oppo".J to "[et for tiJ". F rrtt"r, tLat CMI "h"Jd Le cooEiJeJ "s . "soL sor.tce" pto,rider for
th" follo*ing reaaona:
1. Thu F;re Data solbvare pro.'iJes [o. FAST @-screren *r."h ".pJililr. TLi" proriJ"s sr'nrnary
informatioa &"- tLe Jahlus. *itLo,rt haviug to t h the 6rue b cLange ""...o" or toild . ti-u
coEsumin6l report witL tLe rcport generator.
2. Fire Data ,o[t-.r" coaes equippeJ sith SOURCE FILES giving your Jepartment Lotal control
over tLe applications. You tare tL. fi*tklity t" "Lrog" .lrd -oJiIy orry .gplication to meet yorrr oeeJ
at you-r conveaience. You Jo aot Lare to J.peoJ on CMI to mate modif,cauons or Lave to pay
Jditioo.l ["*.
3. Fire Data irrclodo [o* &* cn-site trainin{ condoctd by CMI trained personn"l fot yort
Systcm AJministrator(s). The training ira.lrrJes A-JeptL databuse managero.entfpro€lramnai.ng * -"[l *
&ta eutry tecLniques.
4. Fire Data.Lo p.oriJes ,.r"t l ,.r."o color pall"ts r,,J . ,rtility to -oJify r".""o colors to suit
user tastes aud requirer:eents (acco'.'.oda& Jifferent mouitor types, i.e., "olo. *. roooo).
5. CMI g,ersoure.l o* or-oiLtlu for on-site wisits r4ron tequest at reasonaLle cost.
6. Thig Fire Data softc.are CA.\ NOT Le 1rrr""ho"J frorl, .oy otL"" r*Jo..
TLu J""u coJireutioo o[ J,'-nt (es a.. NOT u*iLtl. f,om.,,yotL.. DOS "o[h..e ,rrppliu.. QtLt
F[o;du Fire Departments L..," prt L*J CMI's Fir. Data soft*are ..,,Jer tL" "o,,""pr o['!ol" ,o.,'"""
provider. I woulJ erpect tLat your g6ak6ll;'lg .g.o"y orill ollo- yorl to mate u diruct p.r:"has" of Fitu
Data without h"r.ilrg to go tkouek tL" Lid pro"o" [o. th. r.*ons state,f, atove.
r.ery tnJy
Ri"ho.J J. M,,""mP,CMI-ltarLeri-ns
OVERTIME SCHEDULING - Provides reconnendati.ons on who should beoff,ered overtime next based on the gualificati-ons required and timeand date of Last overtime foi individuals Eeeting thosereguirements. Maintains a history fi]-e of all overti:le off,ered to
whom and the reasons why it lras alccepted or rejected.
EQUIPI{ENT UTILIZATIoN - Usage of an unlimited number of sPecific
?quiPnent iterns can be fuily docunented for each vehicle andincident. systen tracks wha! piece of equipnent tas used fromwhich vehlcle at a parti_cular in;ident.
ROPE II{VENTORY - Systeu tracks ho!, long used and the naximun wej.ghtapplied to any rope in inventory. Inspection and usage historyprovides conplete infornation on all aspects of any rope.
PUI,IP ACCEPTANCE & SERVICE TESTS - System documents start, niddle,
and end readings for all 3 phases of a punp test in accordance wittr
NFPA 1911 guidelines. cPM values are automatically calculated.
CROSS-REFERENCE FILE - A single screen provides a quick look uppoint for vj.ewing, printing or adding unlinited text inforrnation toany incident in the systen.
ADDITIONAL SYSTEM FEATURES NOT COVERED IN BROCHURE
LIBRjARY - Valuable nedia iterns including video tapes, nanuals, andselected publi.cati.on assets can be inventoried and nanaged. Systeu
manages check-in/check-out process and includes nanagenent reports.
coMMUNIcATIoN EQUIPMENT - systen will trak costs including repairs,supplies and consumable parts used. Allows user to identify costsper day, downtine, and Cap (cost actualization point where iternstarts costing nore annually than the ori.ginal cost).
ENHANCED ON-LINEapplS.cable areaskey press.
IIELP - The conplete Danual is now on-line with
i.nstantly available at any screen with a single
January 13. 1993
FrRE FTGHTER ExPosuRE - NFPA 15oo standards are utilized as a
guideline for the docuuentation and tracki-ng of all persirtnel
6xpo=,r."= and injuries. A conplete cross reference of incidenfs
and fire fighteri at those incidents is naintained.
SEARCHING - search capabiliti.es are provided that a11ow an operator
to perform a1I searches in a file without changing screens'
Reclrds can be found by using partial t ords, even if -mi.sspelled'Relatj.ona1 operators fureatei than, less than, egual ,to, null,
etc...) can 6e utilized- on any field or combination of fields'
A fel, examples of nany SPECIAL searching features include:
. The ability to identify ttnext door'r information when searching an
address in the PRE-FIRE Planning file.
o An automatic alert for expired certifications or gualifications
that exist when searching personnel files.
. An automatic history su[mary when searching for a specific fire
hose, hydrant or piece of ladder equipnent.
. Automati.c alert if isolation distance recommendations exist, when
searching hazardous rnaterials.
. Popup windows can be searched within the window itself. You can
actuilly search another file without leaving your current screen'
Results of a search involving nultiple records are displayed in a
list f orroat, elininating th.e need- of flipping through several
screens to nake a final choice.
ENIIANCED COLOR AND WINDOWING CAPABILITIES - COIOT iS UtiliZEd
throughout the systeu to enhance user confort and readability of
stored data. Popup windolrs are used extensively in the color
environment to aici dlta presentation. Color is vital lrhen a lot of
data is offered on one streen. Popup windows are searchable, thus
often elininating the need to flip back and forth between several
screens. The result is greater opirator satisfaction and less tine
required to perform specific tasks.
RECORD HANDLING CAPABILITY - Systen record handling capabili.ties
are linited only by the installeld hardware. Over a nillion records
can be stored in any one fiIe. Any number of fields can be indexedto provide extremel-y fast searchiig. one record can be located in
a sb,ooo record file in Iess than a half second. The system was
designed from the ground up for a ruulti-user environment - Users
can learch, enter Lnd upaite records in the same file fron all
network terminals sinuLtaneously.
REFERENCES
T}IE DALLES Fire Department, The Dalles, Oregon
City fire department with 15 full-time fire fighters
and 14 volunteer hre fighters.
System mErnager: Darrell Hill, Chief of Public Safety
(503) 296-2233
ABERDEEN Fire Department, Aberdeen, South Dakota
City frre department with 42 futl-time fire hgbters.
System mErnager: Jesse Luce, Fire Prevention Bureau Chief
(605) 622-7066
GRUNDY COUNTY Fire Association, Grundy Center, Iowa
System provides centralized NFIRS reporting and other data
Eanagement functions for nine municipal fire departments
collectively representing over 180 volunteer fire Iighters.
System manager: Rick Penning Fire Association Coordinator
(319) 824-6933
PEMBROKE PINES Fire Department, Pembroke Pines, Florida
City fire department with 129 paid fire fighters.
System mtrnager: Terry Stewart, Assistant Chief
(305) 435-6700
LAUDERHILL Fire Department, Lauderhiil, Florida
City frre department with 73 paid frre fighters.
System manager: Chuck Feranda, Assistant Chief
(305) 730-2950
SAN CARLOS PARK Fire Protection Distric!, Ft. Myers, Florida
City fire department with 26 paid and 10 voiunteer fire fighters
System manager: John Malone & Chief Paut Jasper(8L3) 267-7525
FIRE DATA MANAGEMENT SYSTEM
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FDMS - Fire Data Management System
CLEM - Computerized Law Enforcement Management svstem
JIMS - Jail Inmate Management System
BASIC SYSTEMS: Multi User (2-5 stations). . . .. s 8800. Complete On-line System (wer changeable)
o Securiry System (user changeable)
o 1 year Unlimited Telephone Support. Repon Generator (user changeable)
OPTIONS:f Check
{,
1395 _
450 _
2400 _
+200/portable terminal
3000 _
4s0 _
4s0
. Licensing (10 Additional Stations) . . .
o Yearly Service Contract (cunently) . . .
o Ponable Data Entry Terminal . . .
(Softrvare only)
o FIRS reporting of EMS runs . . .
. Import Existing Data Files (per day). . .
o On-Site consultatior/programming (per day). .
NOTE: .{gcncics purdresing a mrior sysEm crtr tr*c advrntrge ofa 50'l. discoutrt otr thc brsic price
of ottcr systems if all sptcmr erl iatdLd concurrc ly.
A complete soluuoq including alt hardware, software and netirorking can be provided
Financing and municipal leasing also can be arranged
Iqortng Existing ASftr rhtr filss frorn an MS-DOS envuonment and making adjrstnens in 6e FDMS system to
accomnrcdare the daa can k acconplished However, dre conversion ofyour original data ino an acceptable format
and the nme required is a matter drat must be handled on an individual basis.
P.O. \umber:Amount S8,800.00
Name"I'ide: James Mulf or,-i, Rescue Divislon C
Agenc!City of Dania F j.relRescue
Telephone (305 ) 921-8700 ext. 308
Custom Micro Inc. (CMI) 6175 Alpenrose Avenue Jacksonville, FL 32256
Oflice 90zM4l-3 144, FAX 9044419415
EXHIBIT "A"
CITY OF DANIA
FIRE DEPARTMENT
INTER-OFFICE MEMORANDUM
TO: Michael W. Smith, lnterim City Manager
FROM: James Mulford, Division CnieS
RE Purchase of software for EMS Pen Based
Computer Reporting System
DATE: August 16, 1995
The Fire/Rescue Department was awarded a matching funds grant from the State of
Florida Department of Health and Rehabilitative Services, Ofiice of Emergency Medical
Services, for an EMS Pen Based Computer Reporting System, with funding received by
the city in March of this year. You will note from the information I am providing with this
memo that Fire Data Management System is a sole source provider for the software
needed in utilizing this system. The expenditure of $8,800.00 will be made using a
portion of the funds awarded to the city under said grant. Accordingly, it will be
appreciated if you will please add the attached resolution to the August 22, 1995
regular city commission meeting agenda.
JM:clb
attachments
Custorn Mic.o lrtc.
6175 Alp"roose Aven.e
J."ksor...ill., FL 32256
(9o4)64L3LM
J.nuary 25, L995
James E. M"lf".d, Di.r.ision Cke[
City o[ Dania Fire - Rescue
116 \7. Dania B"."h Bl"d.
Dania, Florida 3300r!
D"u, Ck"[ MJ[o.d,
I u- pl.*.d to hear that your Jepartm.ent is closer to tke point o[ h..riog . d.t.t*. tLat can grow
with you. Per our conversatioa today I'm ,.rrJirrg ulorrg tL It" Lro"Lrt-" to assGt yor, *ith tf,"
pur"hu". o[ th" Fir. Data Management Systero. lFiru Dut.1 "oft*u.ru.
In general we calt lnst.ll tke sr,stem witLin 30-60 J.y" o{ thu J.t" o[ receipt o[ tku p,.,'"hu"" o.J"r.
I'll tu gluJ b klP in anv wav tLat I can. Pl"..u [""] tee to contact myself or To- M*"h.-p Io.
system LarJware requirements or any other iJormation.
,,^-. r *.1..
Ri"hu.J J. MrscLu-p, CMI-)IarLeting