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Home My WebLink AboutR-1995-158RESOLUTION NO. 158-95 A RESOLUTION OF THE CIry OF DANIA, FLORIDA APPROVING THE SCOPE OF SERVICES TO BE PERFOBMED BY NABOBS, GIBLIN, & NICKERSON, P,A. IN CONNECTION WITH THE PROPOSED SOLID WASTE ASSESSMENT PROGRAM FOR THE CITY OF DANIA; AND PROVIDING FOB AN EFFECTIVE DATE. BE IT RESOLVED BY THE CIIY COMMISSION OF THE CIry OF DANIA, FLORIDA. Section 1. That the scope of services to be performed by Nabors, Giblin & Nickerson in connection with the proposed solid waste Assessment program for the city, as set forth in Exhibit "A" attached hereto and made a part hereof, be and the same is hereby approved, including the fee for services in the amount of $85,080.00, plus costs as setfortherein.. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and AD0PTED this 14th day of November, 1995. MAYOR -MISSIONER CITY CLERK. AUDITOR APPROVED AS TO FORM AND CORRECTNESS: By:&""^,1 c a-./r-+* FRANK C. ADLEB, CIry ATTOBNEY Resolution l5B-95 City of Daaia Plopos€d 8olid Easto Ass6ssnoDt Plogral! Scoge of Sorvices 1) Evaluate existing City tegal docunents, franchise agreements,reports and other data pertaining to the provisj.on ofresidentiaL solid waste collection and disposal services inthe City of Dania. 2) Research and evaluate outstanding issues and assist the cityin identifying policy decisions necessary to collect past, present and future residential solid lraste assessments. Thisincludes the analysis of how to collect the outstanding rrbad debtrr. 3) Develop nethod of apportionment, classification of residentialproperties and the use of the data on the ad valoren ro11during the process of creating the special assessment ro11. Review the assessment nethodologiy for legal sufficiency andconpatibility with the tax biII nethod of collection. Ensurethat the dala approach used for the separate partial year billing in April of 1995 is the saroe data needed for the taxbill collection nethod in subsequent years. 4) Draft a horne-rule service assessnent ordinance which providesthe city rrj.th the flexibility to impose and collect past, present and future solid waste assessments. create a partial year assessment ro11 by nerging the Cityrsexisting customer account list with Broward Countyrs most recent ad valorem tax roll. Test the sufficiency of the ro11by developingr reports to access property use infornation.correlate Lach cuitoner account to a Property identification number on the tax ro11. s) 5) Advise the city in deterrnining the solid waste assessment revenue re ia ancrrra qui-rements for the partial year assessnent program *lra /ri +!' :6^^tr6Fe +h^ ^^a+e a€ i nnl arn n+ina +ha pfQSIfA$ and collection of the assessments. 7) Ca1culate a proforma schedule of rates based apportionnent nethodology and revenue requireEentspartial year assessment Progran. on thefor the 8)Draft inplernenting resolutions that confono to the service assessmenl ordinance to inpose the solid waste collection and disposal assessment (a) to implenent the city's P911cVdec-isions and proposed nethodology, (b) preserve the abilityto colLect delinquent or unpaid assessments on the tax bi1l, A-1 I.;XHIBIT "A" 14) Draft iurpleroenting resolutions that conformassessment ordinance and establ-ish specific impose the solid waste coLlection and disposalFiscaI Year 1996-97 and in subsequent years. 9) Assist the City with the final rate adoption process for thepartj-a1 year assessment program including (a) the 1egal requirements for any public hearings, (b) the developrnent of and print, stuff and rnailing of any notices or bills, and (c)the development of a publiC infornation sheet to be nailedwith the bil1s or notices. 10) Prepare the necessary notice of intent resolutions to use thetax bill collection nethod and ensure apPropriateadvertisement of the public hearing to adopt the notice ofintent resolution for the recurring annual assessment program. 11) DeveLop/update the partial year assessment roll for use in the recuEing annual assessment progran including the correlationof the partial year assessment ro11 hrith the Fiscal Year 1995- 97 ad valoren tax ro11 and the identification of any unpaid or delinquent accounts. l-2) Advise the city in deterroining the solid wasterevenue requirements for the Fisca1 year L996-97program to ensure the City recovers the costs ofand implementing the tax biLL colLection rnethod. 13) Calculate proforna schedule of rates based apportionment nethodology and revenue requirementsFiscal Year 1996-97 assessment program. as sessnent as ses snent co l lect ion on thefor the to the serviceprocedures to assessment for 15) Advise and assist with the 1ega1 requirements for the adoptionof the final assessment rate resolution and certification of the assessment ro11 in accordance with Section 197.3632,Florida Statutes including: (a) the development of the first class notice and its distribution, (b) publication of thepublic heari.ng, (c) developnent of a public information sheet(d) attendance at the public hearing, and (e) the certification of the assessuent ro11 to the Brolrard county Department of Revenue Collection. Fee anal Costs For services provided by both NG&N and GSG, the Lump sum feefor the proposed scope of services will be $85,080. The lurnp sum would be due and payable under the f olJ.owing schedule: 950,080 upon completion of the partial year assessnent billing cycle and $35,000 on September 30, 1996. A-2 and (c) adopt an approach conducive to the future use of the uniform method of col lection. The lunp sum fee includes five on-site visits to the city withat least one neeting with City staff to obtain data, docuuents andother background information and one Eeeting with city electedofficials to present the proposed assessment methodologiy and rangeof rates. lileetings in excess of the five contemplated may be arranged at our standard hourly rates. In addition to the above lumP sum fee, GsG and NG&N vriIl seekmonthly reimbursement for actual costs J.ncurred, such asphotocopies, long distance telephone charges, and overnightdelivery services. Any travel expenses would be in accordance with Section 112.061, Florida Statutes. A-3 APPEIIDIX B HOURS AND AEES !.{ATRIX CITY OF DANIA SOLID WASTE ASSESSMENT HOURS AND FEES Total Hours Total Fees Task 1 -Evaluate data/.eports NG&N l6 16 $2,400 91 ,440GSG Task Total Task 2 -Hesearch/evaluate outstandin g issues NG&N 16 $2,400 GSG t720 $3, i 20-Task Toial Task 3 - Develop apportionmont mothod/data approach NG&N 32 $4,800 GSG 24 S2,160 Task Total 56 96,960 Task 4 - Dralt and edit assassmint ordinance NG&N 48 97,200 GSG s720 Task Total 56 57 ,920 Task 5 - Creats partial year ass€ssm€nt roll NG&N 8 51,200 GSG 112 $ 10,080 Task Total 120 911,280 Task 6 Dstermtns panial yeal assess mont rovenuo requirem onts NG&N I 8 S1.200 GSG 1 6 $ 1,440 Task Total 24 $2,640 Task 7 . Calculatg panial year ass€ssmsnt ratos NG&N 4 $ 600 GSG 1 6 91,1140 Task Total 20 $2,040 Task 8 - Draft/sdit panial year assessm€nt resolutions NG&N 32 $4,800 GSG 4 s3 60 Task Total 36 55,160 Task 9 - Partial year rate adoption process NG&N 40 $6,00040 s3.600 Task Total 80 99,600 Task 10 - Prepalo intent documonts for FY 1996-97 NG&N 4 $600 GSG s 360 Task Total 8 $ 960 Task 11 - Develop/updato annual assessment roll NG&N I 80 88 91,200 $7,roo $8,4dd-Task Total DANIA.XLS B-1 I O/1 8/953:27 PM 32 53.840 I - - - -2ti- GSG CITY OF DANIA SOLIO WASTE ASSESSMENT HOURS AND FEES Task 12 - Deteimin€ revenue raqui.ements for FY 1996-97 Task 14 - Draft/edit asssssment rssolutions for FY 1996-97 NG&N $ 300 $6,000 $540 40 6 4 Total Hours Total Fees 46 $6,540 Task 13 - Calculate assessment rates for FY 1996-97 Task Total $ 600NG&N NG&N GSG Task Total Task Total 91,O80 $1,380 16 $1.rt4020 92,040 Tasl 15 - Rat6 adoption procass to. FY 1996-97 NG&N 40 s6,00080 s7 ,200 Task Total 744 PROJECT TOTAL s93.5AO Total NG&N Total GSG Lump Sum Profsssional Fees Estimated Expenses 98s,080 $8,500 302 $45,300442 $39,780 Lump sum professional tees bassd on our standard hou,ly rates as followsNG&N S 150 Expenses relative to NG&N and GSG have been estimated at 1O% of Such an estimate does not include programmatic costs of implementation such as printin of notices which will be sxperienced by the City, but recove,ed in GSG $90 professional fees, stuifing and mailin any assessment. s-2 1O/18i 953:27 PM 2 12 14 120 S 13,200 DANIA.XLS APPENDIX C PRO'TECT SCIIEDIII.,E CITY OF OANIA SOLIO WASTE ASSESSMENT PROJECT SCHEDULE 't995 Aug septoAprMayJunJul OctTask Namo Nov Dec ,l Evaluate datrreports Research,/evaluate outstanding igsues 3 Develop apportionment method/data approach 4 5 Create partial year assessment roll 5 Oetermine partial year assessment revenue requirements 7 Calculate panlal year assessment rates 8 Drafl/edit partial year assessmsnt resolutions 9 Partial year rate adoption process t0 Prepare intent documents for FY 199S97 It Develop/update annual assessment roll 12 Oetermine revenue requiremenE for FY 1996-97 't3 Calculate assessment rates for FY 199€-97 @@Er Orafl/edit assessment resolutions for FY '1996-97 Rate adoption process tor FY 199G97 I I Oraft and edit assessment ordinance