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HomeMy WebLinkAboutR-1994-153RESOLUTION NO. 153-94 BE IT RESOLVED BY THE CIry COMMISSION OF THE CITY OF DANIA, FLORIDA; Secti n 1. That that certain Proposal submitted by Horwath Hospitality Consulting' lnc. relating to development of Dania pier restaurant complex, copy of which is aftached hereto as Exhibit "A", be and the same is hereby accepted and payment in an amount not to exceed Fifteen Thousand Dollars ($15,000.00) is hereby approved. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADoPTED on this 25th day of 0ctobe r,1994 ATTEST ayor - Co ml roner City Clerk - Auditor APP D O FORM & CORRECTNESS B q F NK .AD ER, City Attorney Resolution No 153-94 A RESOLUTION OF THE CITY OF DANIA, FLORIDA, ACCEPTING PROPOSAL FOR CONSULTING SERVICES SUBMITTED BY HORWATH HOSPITALITY CONSULTING, INC. RELATING TO DEVELOPMENT OF DANIA PIER RESTAURANT COMPLEX; APPROVING PAYMENT OF A SUM NOT TO EXCEED FIFTEEN THOUSAND DOLLARS ($15,000.00); AND PRoVIDING FOR AN EFFECTIVE DATE, tr 19010 Crddy Circle Humc.: TX 77346 Tel.phone (713) 852-8870 Teier'a\ 113) 852-8871 October 18, 1994 Mr. Robert F Flarley City Manager City of Dania Florida 100 West Dania 3each Boulevard Dania, Florida 33004 Dear Mr. Flatlev It was a pleasure speaking with you regarding the city of Dania's Dania pier, pier restaurant and bair shop project. ln accordance with those discussions. we are pleased to present this proposal for consulting services to assist you in this project. This letter sets forth the background and objectives of our assignment, the scope of our work, timing of the engagement and professional fees and conditions of the enga-oement. Background and Objectives: The city of Dania is currently constructing a new city fishing pier at Dania Beach. As part of this project the city is seeking a restaurant developer/operator to construct and operate a full-service restaurant and a related bait, tackle and sundry shop. Toward this end the city advenised a Request For Proposal earlier this year seeking an operator for the proposed faciiity A single proposal was received. your negotiations with this bidder have not progressed at an acceptable speed and you desire to issue e new Request for Proposal to attraci additional bidders. You have requested our assistance in preparation of this new Request for Proposal. Scope of Work HdflTATH HoSPITq,LITY CO\SULTING, INC To accomplish the cutlined objective, we have structured the scope of cur assignment asoutlined below. \\'e will: conduct an overview analysis of the proposed pier project and identify comparable operations conduct an overview market analysis to be used in the preparaticn of the Requestfor Proposa . EXHIBIT "A" :- ::'::nendent o*'-':lii:"*:'::Tt1I"?,:il1'l,I:i'xliari'iv consurring Ls{ :'. Mr. Robert F. Flatley October 18, 1994 Page 2 $275 per hour $175 per hour Develop an executive summary format Request for Proposal document highlighting the restauranubait shop development opportunity. This document would be designed for preparation and distribution by City staff to interested developer/operato rs. Assrst in the identification of developer/operators of Florida, regional or national multi-unit restaurants that may be suitable for development and operation of the Dania Pier facility Assist the City in conducting a proposer's conference or, if more appropriate based on the number of potential proposers, a series of phone conferences to discuss the development opportunity and requirements with potential proposers: and, Assist the City in establishing evaluation criteria to be applied to the proposals and assist in the conduct of initial screening of proposals to reduce the proposals to a "short list" for further evaluation by and negotiations with City management. Estimated Timing and Professional Fees Hospitality consulting services are billed based on the actual amount of time spent in the performance of the assignment. Based on the scope of the services proposed we estimate that our fees for this assignment will range from $13,500 to $15,000. We have budgeted for three meetings during the assignment. Preparations for and attendance at any additional requested meetings and/or presentations will be charged separately based on the actual hours of professional time expended at the standard hourly billing rate of the professionals involved. Our rates are as follows: Director - HHC/Technomics - Chicago Director - HHC Travel and related expenses, demographic and other data purchased, long-distance phone charges, courier, FAX and other out of pocket expenses will be billed separately. ln accordance with our standard firm policy for consulting assignments, we require a retainer in the amount of $5.000 prior to commencement of the assignment: this retainer will be applied to the final invoice. lnvoices will be rendered every two weeks as work progresses. Our fee estimate iS Subject to upward revision if problems are encountered that are unforeseeable at the commencement of the engagement or if the work expands beyond the scope indicated. ln this event, we will discuss the matter with you so that mutually Mr. Robert F. Flatley October 18, 1994 Page 3 acceptable revision may be made lf a decision is made to discontinue the project, our fees will be based on actual man hours expended and oulof-pocket expenses incurred to date. We will meet with you to establish the timetable for the completion of the various components of the assignment in light of the needs of the City. We will schedule the assignment upon receipt of the retainer and an executed copy of this engagement leter. Based on our current schedule, we would be able to commence work within one - two weeks of acceptance of our proposal. Conditions of the Engagement The following paragraphs express conditions and limitations which our flrm necessarily states with any proposal of this nature. Please contact us if any items are not clear. Our report will be based on estimates. assumptions and other information developed from our research of the market, knowledge of the industry, and meetings with you, your representatives and representatives of the developer/operator. The sources of information and bases of the estimates and assumptions will be stated in the report. No effort will be made to determine the legal and regulatory requirements applicable to the restaurant and bait house, including zoning, other state and governmental regulations, permits and licenses. Furthermore. no effort will be made to determine the possible effect on the restaurant and bait house of present or future governmental legislation relating to environmental or ecological matters or interpretations thereof, of resulting from energy shortages or other major economic disturbances. Further, we are not responsible for future marketing efforts and other management actions upon whrch actual results will depend, and we will so state in our report. The terms of this engagement will be such that we will have no obligation to revise our report or estimated results (if any) to reflect events or conditions which occur subsequent to the respective dates of completion of our field work for various tasks. However, we will be available to discuss the necessity for revision in view of changes in the economic or market factors affecting the restaurant and bait house. Our report will be based on estimates and assumptions which are inheren y subject to uncertainty and variation depending upon evolving events. some assumptrons inevitably will not materialize and unanticipated events and circumstances may occur; therefore. actual results achieved during any periods analyzed will vary and the variations may be material. Our report will contain a statement to that effect, as appropriate. Mr. Robert F. Flatley October '18, 1994 Page 4 Our report would be intended for your information and internal use. lt should not be usedfor any other purpose. Our report will contain a statement to that effect. Neither ourreport nor its contents, nor any reference to our Firm, may be included or quoted in anyoffering circular or registration statement, prospectus, sales brochure, loan or otheragreement or document without our prior written permission. Permission will be grantedonly upon meeting certain conditions. should you decide to include our report,summaries thereof, or reference thereto in any other document, we will need to perform additional procedures and will require additional fees, computed at our customary hourlyrates for these services, to enable us to permit such use. We appreciate your consideration of Horwath Hospitality Consulting for professional services and the opportunity to present this proposal to you. please contact us if therearc any questions regarding its contents. I expect to be in Miami during the week ofoctober 24 and would be pleased to meet with you then to discuss this iroposal. To indicate your acceptance of this proposal, please sign the enclosed copy and returnit along with your retainer to my attention. Very truly yours, Horwath Hospitality Consulting --.->-cl(,.^-" A J-t,,c"1-. Richard A. Swope Director Accepted By: CITY 0F DANIA ATTEST: l^la n da Mul I i k in-City C lerk clty Afto rney Rob ert lYi kes , Mayor Robert F. Flatley, City Manager City of Dania Florida Date enclosu re Approved as to form and correctness: