HomeMy WebLinkAboutR-1994-143RESOLUTTON 119. 143-e4
A RESOLUTION OF THE CITY OF DANIA, FLORIDA,
APPROVING AGREEMENT BETWEEN BROWARD COUNTY
AND CITY OF DANIA FOR GRANT IN AID FUNDING FOR
THE ELECTRONIC INTERFACE SYSTEM FOR LEGISLATED
REPORTING REQUIREMENTS; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA,
FLORIDA;
Section 1. That that certain Agreement Between Broward County and City of Dania
for Grant ln Aid Funding for the Electronic lnterface System for Legislated Reporting
Requirements, a copy of which is attached hereto and made a part hereof as Exhibit "A",
be and the same is hereby approved and the appropriate city officials are hereby directed
to execute same.
Section 2. That all resolutions or parts of resolutions in conflict herewith be and the
same are hereby repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on this 2 7 t h day of Sept., 1994
Mayor o mlsstoner
ATTEST:
,///.2'-'
City Clerk - Auditor
APPROVED AS TO FORM & CORRECTNESS
*,J, C. Ar'/,*-By
Frank C. Adler, City Attorney
Resolution No. 143-94
AGREEMENT
Be tween
BROWARD COUNTY
and
CITY OF DANIA
for
A FIrl]D FOR ELECTRONIC INTERFACE SYST
FOR LEGISLATED REPORTTNG REOUTREMENTS
EXHIBIT "A"
THE
AGREEMENT
B e t.ween
BROWARD COUNTY
and
CITY OF DANIA
for
GRANT IN AID FUNDING FOR THE ELECTRONIC INTERFACE SYSTEM
This is
subdivision of,COUMIY'a
CTTY OF DANTA,FLorida, hereinafter
an Agreement, made and enE.ered this _ day of79-., by and between: BROWARD COUNTY, a politicalthe State of Florida, hereinafter referred. to as
FOR LEGISLATED REPORTING RE U IREMENT S
AND
a municipal corporation of the StaE.e ofreferred to as "CfTYn.
W I T N E S S E T H:
WHEREAS, pursuant to Section 401.101, et. seq., F]oridaStatutes, and Section 10D-95.001, et. seq., Florida Administ.rativeCode, COUNTY is the recipient of "County Emergency MedicaL ServicesAward Funds" to be used for the improvement and expansion ofprehospital emergency medical services in Broward County; and
WHEREAS. COUNTY has allocated a portj-on of the L993/94 ,'county
Emergency Medical- Services Award Funds,, for t.he purchase ofhandheld, pen -based computers and associaE.ed sof tware, enhancementsand t.raining for use by twelve agencies, paramedic crews inadvanced lj-fe support rescue units; and, WHEREAS this grantpurchase will aflow paramedics to electronically capture compl-et.epaLient data at the point of pat.j.ent care, print a report ana/ordownload to PCs. provi.de a system for comprehensive datJ col-l-ectionon Broward County emergency cal_l-s; and, electronic interface withthe St.ate of Fforida, Department of HRS Lo comply lvith l-egisl-atedreporting requirements; and
WHEREAS, COUNTY and CITY desire Lo ent.er into t.his AgreemenLto provide for the procurement of electronic interface systemscafled "handheld pen-based compuLers"; NOW THEREFORE
IN CONS]DERATION of t.he mutual
covenants and pa).ments hereinafter
hereby agree as folfows:
terms, conditions,set forth, COUNTY
proml s es ,and CITY
1
ARTICLE I
SCOPE OF SERVTCES
1 CITY shaf l- purchase pen-based computers and associat.edsoftware, enhancements, and training for use by paramedics to
el-ectronically capEure complete patient data at the point ofpatient care for use in electronic int.erface for fegislated
report.ing requirements by the state of Fforida, Department of
HRS. To the extent permitted under sLate l-aw, CITY agrees to
provj-de to the county's Tratrma Management Agency, any EMS data
collected by utilizing the hardware and software purchased
under this Aqreement.
L.2 CITY shall use the grant funds so1e1y for the purchase of
computers and associated software, enhancemenLs and training.
Purchase shall be from westech Information Systems, Inc., the
contractor awarded "Request for Proposal #H-33-94, Emerqency
Medical- Services Pen-Based Data Collection System. "
ARTICLE II
TERM OF SERVICE
This project shall be futly implemented in accordance with the
terms and conditions set forth herein, it being understood t.hat the
funds provided hereunder are for use through March 31. 1995.
l- COUNTY shall disburse to CITY a portion of the grant fundsallocated for aE l-east two (2\ pen-based computers andassoclated software, enhaneements and training for a total
amounL not to exceed. Eourteen Thousand, Thj-rty-Eight Dol]ars
and sevent.y-Five Cents ($14,038.75) .
2 A11 provj,ded funds not spent by CITY for this project. byMarch 31, 1995, shall be returned to COUNTY within thirty (30)
days thereof. Failure to timely provide any required reportsor documentation, as required by COUNTY, or any misuse offunds provided, sha1l result in a breach of this Agreement andLhe return of a1f unspent funds to COUNTY. CITY shalladditionally be responsible for reimburslng COUNTY for any andal-1 funds spenE. in violation of Lhis Agreement.
3
3
2
ARTICLE III
CONDITIONS OF FUNDING
3.3 A1I purchasing shafl be from the awarded conLracEor in
response to Broward Goverrunental cooperative Purchasing
Group's Request for Proposal, for Emergency Medj-cal services
Pen-Based Data Col-Iection System, by way of the purchasing
procedures of CITY and in agreement with the terms and
conditions incl-uded in the cover leLter for RequesE for
Proposal for Emergency Medical Services Pen-Based Data
Collection SysLem, considered an int.egral part of the RF'P and
any resultanL contract award.
ownership of any and a1I equipment purchased pursuanL to this
Agreement sha1I be by CITY. The CITY shaIl be responsibl-e for
obtaining Lhe proper insurance, 1j-censes, permits and for
ma j-ntenance of said equiPment.
3.4
4
4
4
1 CITY is sub j ecE to and shall- compl'y wj-th any and aLl-
requirements contained in state law, and in the aqreements
beiween the StaEe and COUNTY regarding these grant funds,
including the Grant Distribution Agreement and the terms and
condltions contained in the Fforida Emergency Medical Services
cranL Program for Counties 1994 booklet.
2 Cray shatl maintain and make avaj.lable for inspection and
audit by couNTY officials, afl books, reports. documentation
and records of any kind of nature required by COUNTY or the
State of Florida regarding this projecL including program
activities, pursuant to time frames set out by COUNTY or the
sLate of F10rida.
3 CITY shall file a f j-nancial report on the prescribed County
form, EMS County Grant Final Expenditure ReporE, Form 8C301-
059 no Iater than Lhirty (30) days after the end of this
Agreement. This report shalf disclose funds expended by CITY
for t.he categories set fort.h in the l-ine item budgeL (attached
hereto and incorporaLed herein as "Exhibit A".)
3
ARTICLE IV
MONITORING AND REQUIRED REPORTS
5
ARTICLE V
CLIENT ELIG TBTLTTY AND ADA COMPLIANCE
1 CrTY shall not make anv decisions regarding eligibility of
services based upon or in consideration of race. age,
religion. co1or, gender, national origin, marital status,
physical or mental handicap or other factors which cannot be
lawfu1ry or appropriately used as a basis for service
delivery.
2 CITY shall comply with Title I and Titfe II of the Americans
With Disabilitles Act of 1990 regarding nondi scriminaE ion on
the basis of disabiliLy in employment and in state and local
government services, in the course of providing any services
funded in whole or in part by Broward County.
ARTICLE VI
INDEMNIFICATION
5
CITY agrees Eo indemnify, hold harmless, and defend COUNTY 'its officers, employees, and agents from any and all CoUNTY
liabiliEy from any and att claims, demands or causes of action of
whatsoever kj-nd or nature arising from damage to any propert'y or
any person incurred by way of the acts, errors or omissions of the
CrtY-, its employees and agent.s. regarding the services to be
performed under this Agreement and per thj-s projecL.
CITY
Agreement.,
emp l-oye e s
subi ect toor agents
REPRE S ENTAT IONS AND ACKNOWLEDGEMENTS
acknowl-edges that af1 services provided under this
and pursuanE to this project, shall be by and through
and agents of CrTY, as an independent contractor, and
Lhe supervision by CITY, and not as officers, employees
of COUNTY.
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ARTICLE VII
ASS IGNMENT
CITY shal-I not subcontract Ehese services without the prior
written consent of couNTY.
ARTICLE VTTI
The concract Administracor for Ehe couNTy for chis Agreement.is the Director of the Trauma Management Agency, auihorizedrepresenEat.ive for Broward CounE.y,s part,icipation in Ehe CountyEmergeocy Medical Servj.ces Award Funds program, George H. Danz, ordes ignee .
DES T TED REPRESENTATTVE OF COUNTY
ARTICLE X
NOTICES
Whenever any party desires Eo gj.ve notice unto the other, itmusL be gj.ven by wriE.ten notice, sent by registered or certifiedunited staEes mai1, wiEh return receipt requesEed, addressed to theparEy for whom it is intended, at the pl_ace last specified, and thepLace for givj.ng of such notice shal-l remain such until iE shallhave been changed by rrritE.en noE.ice in compJ.iance with theprovj.sions of this paragraph. For Ehe presenE, COUNTy and CITYdesignaE.e the following as E.he respective places for givj.ng ofnotice, to-wiE.:
Count.y Adminis traE.or, Room 409Broward CounEy Governmental Center115 South Andrews AvenueFort Lauderdale, FLori.da 33301
FOR CITY
James Mulford
Division Chief
-C-ity--o-f --D-a-n-ie--F, -r-e/_R-e-s-c_u_e100 West Dania Beach Boul
!a-n-i-a,_Florida 33004
evard
5
ARTTCLE IX
FOR COUNTY
fN WITNESS WHEREOF, the parties have made and executed Ehis
Agreement on the respective daLes under each signature: BROWARD
COUNTY through its BOAR-D OF COUNTY COMMISSIONERS, signing by and
Lhrough its Chair or Vice Chair, authorized to execute same by
Board action on theand CITY OF DANIA, signing by and through its,
, duly authorized
AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF DANIA FOR GRANT IN AID
FIJNDING FOR THE ELECTRONIC INTERFACE SYSTEM FOR LEGISLATED
REPORTING REQUIREMENTS .
ATTEST:BROWARD COUNTY. through its
BOARD OF COUNTY COMMISSIONERS
By
County AdministraEor andEx-officio Cferk of the
Board of County Commi s s ionersof Broward CounLy. Florida
Chair
day of , 19-,
-
day of L9-.
Approved as to form byOffice of County AEtorney
Broward CounLy, Florida
,JOHN .J . COPELAN , .JR . , COUNTY AT LOTNEY
Governmental Center, Suite 423
115 South Andrews Avenue
ForL Lauderdale, Florida 33301Telephone: (305) 357-7600Telecopier: (305) 357-7641
B
PATRTCE M. EICHENAssist.anL CounLy Att.orney
5
COUNTY
AGREEMENT BETWEEN BROWARD COUI{TY AND
FU}JD ING FOR THE ELECTRONIC INTERFACE
REQUIREMENTS.
ATTEST:
By
C atv Clerk - Auditor
By:
CITY OF DANIA FOR GRAMT IN AID
SYSTEM FOR LEGISLATED REPORTING
ITY OF DANIA
Mayor - Commissioner
C .Ity Manager
-
day of 19_.
Approved as Eo form and Correctness
B Frank C. Adler, City Attorney
PME:ggpenbas94. DAN
a8 /29 /94
1
Please aE.tach copies of supporting
purchase orders and invoices, and
EXHIBIT A
PAGE 1 OF 2
BOARD OF COI]NTY COMMISSIONERS
BROWARD COUNTY, F],ORIDA
HUMAN SERVICES DEPARTMENT
TRAUMA MANAGEMENT AGENCY
COUNTY AWARD GRANTS PROGRAM
EXPEND ITURE REPORT INSTRUCTIONS
documentation for exPenditures; ifor interest earned, if any-
EMS
F INAI.,
Filing of the EMS county GranL Final Expendi t.ure Report, aEtached, will
ensur6 disclosure of gianu award fund balances lncluding interest, if
any, and wil-1 comply witn Cne terms and conditions of the GranL Agreement
ana financial reporEing requirements of Broward County'
The report shalt be filed on the prescribed county form, EMS County GranL
Final -ExpendiLure ReporL. FORM BC 301-059, by no later than thirty (30)
days after grant pe;lod year-end. rt shal-l discfose funds expended Eo
itL c"t"qo.ies shorn in the line item budgeg attached to the Grant
AgreemenE .
e
InLerest earned during E.he grant
budget line items. Monies mustyear-end. Instructions shaIl be
balances.
period may be expended on t.he granE
b6 encumbered before the grant period
provided for return of any grant fund
Pl-ease submit your reporL to:
Barbara Pomeranz,
Trauma Management
115 South Andrews
A54 0Ft. Lauderdale, FL
Grants Coordinator
Agency
3330r
8
PROJECT TITLE :
BOARD OF COUNTY COMMTSSIONERS
BROWARD COTINTY, FLORIDA
HUMAN SERVICES DEPARTMENT
TRAUMA MANAGEMENT AGENCY
EMS COUNTY AWARD GR.{I[TS PROGRAM
FINAL EXPENDITT'RE RXPORT
GRANT YEAR: t0/7/9_To 9/30/9_
PROJECT LEADER:
REVENUES:
County crant Fund.sInterest Earneai, If Any
$
Total Revenue $
EXPENDITURES:
By Budqet Line I t.em ( s )$
Total Expendi tures $
GRANT FUND BALANCE DUE TO
BOARD OF COUNTY COMMI SSIONERS :$
r certify thal the above report is a true and correct reflection of thisgrant period's activities and services, which are a11owab1e and directlyrelaLed to this grant year,
S iqrnature of Person SubnitEing Report Title
Business Telephone
Forn 8C301- 059
9
Date
EXHIBIT A
PAGE 2 OF 2