HomeMy WebLinkAboutR-1994-117RESOLUTION NO.777 -94
A RESOLUTION OF THE CITY OF DANIA, FLORIDA,
APPROVING THAT CERTAIN STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS EVALUAT]ON
AND APPRAISAL REPORT ASSISTANCE PROGRAM
CONTRACT BETWEEN THE STATE OF FLORIDA,
DEPARTMENT OF COMMUNITY AFFAIRS AND CITY OF
DANIA RELATING TO ASSESSMENT OF THE CITY'S
GOMPREHENSIVE PLAN; AND PROVIDING FOR AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA,
FLORIDA;
Section 1. That that certain State of Florida Department of Community
Affairs, Evaluation and Appraisal Report Assistance Program Contract between the
State of Florida Department of Community Affairs and the City of Dania relating to
assessment of the city's comprehensive plan, a copy of which is attached hereto as
Exhibit "A", be and the same is hereby approved, and the appropriate city officials
are hereby directed to execute same.
Section 2. That this resolution shall be in force and take effect immediately
upon its passage and adoption.
PASSED and ADoPTED on this eth day of l1!9!:l-, 1994.
Mayor - C m roner
ity Clerk - Auditor
APPROVED FOR FORM & CORRECTNESS
(.By
Frank C. Adler, Gity Attorney
Resolution No.7t7 -94
ATTEST:
This contract is entered into bet.r,/een the State of Florida,Departnent of Conmunity Affairs, hereinafter referred to asthe rrDepartnentrr, and City of Danj.a, hereinafter referred to asthe I'Recipient. "
WHEREAS, the Department, j.n furtherance of its duties underChapter 153, Part fI, F. S., and Chapter 93-206, Lar,rs of Florida,has determined that the Recipient is a local governnent el-igibleto receive funds under the Local Governnent Evaluation and -
Appraisal Report Assistance prograD, hereinafter referred to asthe rr Program i tt and
WITNESS ETH
WHEREAS, in accordance.with Chapter 1G3, part ff, F. S., andChapter 9-J5, Florida.Administrative Code, each locaI governnentwithin the state of Frorida is required to prepare and subnit forDepartnent review an Evaluation and Appraisal ieport to assessand evaluate the success or failure of the 1ocaI governnentrscomprehensive plan; and
WHERXAS, pursuant to the t994-L995 General AppropriationsAct, Line fteu 295, the Legislature has approprialed $1,8oo,oooto fund j.roplementation of the Local Governrnenl Evaluation andAppraisal Report Assistance progran i
The Department does hereby contract with the Recipient forthe performance of the services described herein and LheRecipient does hereby agree to perforn such services under theterms and conditions set forth in this contract.
NOW THEREFORE, THE DEPARTIT(ENT AND RECIPIENT DO MUTUALLYAGRXE AS FOLIOWS:
I. coveDant tor Eervicos
II. Availability of Funds
Payment of these state funds pursuant to this contract aresubject to and conditioned upon the total release of the fundsappropriated to implement the Local covernment Evaluation andAppraisal Report Assistance proqran. The State of Florida'sperformance and obligation to pay under this contract iscontingent upon an annual appropriation by the legislature.
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NXHIBIT "A''
STATE OF FI.OBIDI
DE PAAT!,IENT OA CO!,II{I'NITY EFFAIRA
EVILUATION AND APPRATSAI REPORT
ASSISU.NCE PROGRAI.I COIITRACT
IfI. Definltion, Scope and Quality of Service
(A) Intent of the contract
The Recipient agrees, under the tenns and conditions of thiscontract and the applicable state and local laws and regulations,to undertake, perforn, and complete the speci.fied work productsoutlined in section fIf below, Scope of Services. The Reci.pientfurther agrees that nej-ther the Department's entering into thisagreenent nor its acceptance of the Recipient's work productssha1l be construed as a deterxoinatj.on by the Departnent that the1ocal government has satisfactorily net the requirements ofPart II, F. S., Chapter 93-206, Laws of Florida,, F.A.C. The Recipient further agrees that nothibe construed by the Recipient as a waiver by thef it's responsibility to conduct a sufficiencyts authority to nake a sufficiency determination,the Recipient's adopted Evaluation and Appraisal Report.
The Departnent recognizes that the funding received by theRecipient under the Progran constitutes only a partial funding ofthe actual costs associated with the developrnent, cornpletion, andadoption of the Evaluation and Appraisal Report, and that theqrork products being contracted for constitutes only a portion ofthe requirements necessary for conpletion of the RecipienttsEvaluation and Appraisal Report. The Departnent and theRecipient agree that the work products funded under this contractnust be conpleted as specified herein in order for the Recipientto successfully conplete its Evaluation and Appraisal Report, andthat these work products are being funded to achj.eve that end.
Chapter 153,
Chapter 9J-5herein shall
Department o
rev].ew, or 1
element asunder th is
or
ng
for
(B) Scope of services.
(1) Services provided under this contract sha11 be inconnection with the total area under the Recipient's planningjurisdiction.
(2) fn accordance with 5163.3191, F.S., and Rule 9J-5.0053, F.A.c., each Recipient sha11 provide appropriatedocunentation, includingf but not be lirnited to, data,statenents, reporEs, analyses, maps, and work products, thataddress, at a ninimum, the following:
(a) The condition of each comprehensj.ve p).anelenent at the time of plan adoption, including surnrnaries of thedata and analysis from each element of the existing plan at thetine of adoption;
(b) The condition of each cornprehensive planof the date of subnittal of the hrork products requiredcontract;
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(c) A- summary of aII Iand use text and maDanendnents and all other tex! an"ndrneni_s (other than formit ornonsubstantive amendments) made to rh; Re;ipi."t;J-..iii]i",.,.i.,.plan since its adoption;
_ (d) An-updated, current. { existing,r Iand use napand table of existing land uses .= oi'-ifr. date of suburittal ofthe $rork products required under thi.i ;ontract;
(e) A new rrexistingrr traffic circulation mapdepicting conditions _as of the dat6 oi subnittal of the vrorkproducts required under this contraci; and
(f) A sunmary of the condition and guality of alLnatural resources anticipatei "= "i ti..- date of subrnittal- of thework products required under this "onfia.t.(3) o o""::i!:i:l :.f r!" pubric partici.patlon processto be used in preparation of tne focii-lovernment , s Eval,uationand Appraisal Report.
_ (+l A detailed workplanrn completing the Scope of Seririces
IY. Coasideration
(A) Anount of Consideration
that the Recipient wilL folloi/requlred by this contract.
As consideration for work rendered under this contract, theDepartnent agrees to pay a fixed fe"-up \o $ Zg.ZZq . payirentwill be nade in accor&aice witrrliiicil v or this conrractl
(B) Use of Funds
(1) Funds nay be used for salaries and expenses of10ca1 governnent staff- nembe-= oi-=ul.ontractors involved inpreparins all or " "o::i9l. of_the ,"eui."A Hork productsspecified in section rrr(B), s"ol.-"F-ii..ri."=, ot tiris contract.
(2) Travel expenses incurred by the Recipient infulfil'uent of this contiact sUaf:, Ue-in accordance with theprovisions of section 112.051, fforiJa -itatutes
.
(3) Funds may not be used for the purchase ofequipment, fixtures, oi other tunjilie-property of anonconsurnabre and nonexpendable na€ure -wiah-;; -;";"cied usefulIife which exceeds the duratio" o i -ini= ""ontract.
_funds. may not be used for the purposeLegislature or a state ug.";y.rq--vvrs
(4) Theselobbying the Florida of
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v. Uethoo of payEent
(A) The Department sha1l pay twen-ry__f iv: (.2?) percentun (S5,05G) to the Recipi.ent fol l owing' "*""rt r.o., of this contract andthe Departnent,s ricej,pt. i""i""] iii'"-.""pt.nce of ir.,"-rJixpf..,that satisfactorilv coirpletes tf:e iequirernents specified in;iii:":.,1,;,:H;l :ls;!:j:-,;"ii"it-'o" ";;;ptili;-,r;ii..
(1) The criteria specified in the. Scope of Services,and contain appropriate and r-elevant dJcurnentat:.1., ir,-i.ii.,g,but not be lirnited to, data, statemeni=.
3lg yerk p.;e;;i;; ""i.ii,g' tJ";;;I:"i::,Iinilii;.lii]rii.;.ll?l;153.3I91(2) .anci (3), Florida Statutes, ind nule g.l:i. o'oi:. -Florida Adrninisrrative code. rrr. "oiipi"; ;iii ii=.'iili,iae, burnot be linited to, the following:
(a) The individual (s) who will be responsible for3il:::Ei:8.:::? "",n.,ent of tr:e wJii< pian, i.ncruai,g=i"i--.
(b) Estinated dateconponent of the workplan;of completion of each
(c) .problems or obstacles the Recipientanticipates develooing each conponeni, -ana th. ;;;;;-il.Recipient will use- to resorve tir"=. pioirens or obstacres.
(2) A copy of any subcontract for any or a1I of thework required bv this contrict ana enierea into'ty-ti!-nJiipientwill be subroitted to the Departnent as-an attacrrrlni..i."ii!'workplan listed above,. absent.. "opy-oi tne aciuar-"i;"#=asreenent for anv work under this dilument tirii-Ii! i.Iiil"..:::::l!Ii"Is ro 6e performed wirr re-aeer"a-,ii""""itili:"i;:
""duncornpensable by, the Department.
(B) The Departnent sha1I pay the finalper centun of the funds ( $rS,rBaj followin!acceptance of the work products specified iiof Seryices, above.
seventy-five (ZS)recetpt, review andSection IIf, Scope
(c) T!: Departnent sharl pay the anounts indicated in thisag:reenent after receipt. of the woik producG-;.;;;-fiil*"o'iit.u.tare deened by the Departnent to be alceptable. rrAcceptable tothe Departnent'r rneani that the wort< pioiuct .r= .^ifi:;:-;.accordance with professional p1;;;i";-;;ii"ipiE=I"lx;"i:" r"
ccnsistent with the reguirements oe €fris conlract. rhe Recipientacknouledges and agreej tlat paytreut uuaer tnis-;;..;;;r;=i;contingeDt upon necipient proil.iing the Departtrent, on or befoleeugust 1s, 1995, sith. aI1-or trre r6quisite-wor:< lroauctl-ii'r:.r,.rform, acceptance of the final_ worf'proaucts by the Depaltment,and the Recipientrs contract closeoui report, as specified beLow.
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(3)itenrs specifieddirectly to:
VI . Requiled Reports and Recolds
. (Al The Recipient shall.provide to the Department acontract closeout report. consiiting of a copy of each rrrorkproduct produced under this. prograi. rrr. "lioii ,r"t.. iI'i...:.rr"aby tbe Departtreut Do late! tlan-Auqust ls. tigs
(B) If all required reports and copies, prescribed above,are not sent to the Departnent or are nol compi etea- i,., -J iurrr.,acceptable to the Department, the Departnent lha11 *ifirir"iafurther patrments unti.. they are compieted. Th;-;;p;il;;;i'r.yterni.nate this contract- if reports iie not received !./ithin ten(10) days after notice by the Department.
VIf. Audit Requileneats
(at The _Recipient agrees to maintain adequate financial!T::q!::: and adequare support documents to uc-.o"nt-;;;"6"expendlture of funds under this contract.
(B) These records shal1 be available at aI1 reasonabletines for inspecti.on, review, or auaii-ry state-persoii.i-iraother personnel duly authorized by the O-parturenl. iiealoiaffe,,shalL be construed. iccording t" ;ir;;;=iaices, r,rt orJi,.,aii:.vsha1l nean normal business hours of s:oo a.n,'to-i:oo-ilili ro".rtiroe, Monday through Friday.
-(Cl. The Recipient shall provide the Departnent with anannual financial audit report wtrich meets the ."qui;"r.ii; "rSections 11.45 and 2L6.34b, Florida Statutes, and Chapter 10.550,Rules of the Auditor General , and oMB circulir a:rza--ioi-ti"purposes of auditing and nonitoring the runas awaia.a-uiaJi' ti,i.contract .
(1) The annual financial audit report sha1l includeall-nanagenent letters and. the Recipientrs ,'..il";;-;; ;ii-'findings, including corrective acti'oni -io be taken.
(2) The annual financial audit report shalL include aschedule of financial assistance specifically i;";l'i;Vi"i";;,contract and grant revenue by sponioring agency and contractnumber.
The complete financial audit report.in section vrI(c) (1) and tzl "[o""1
Departnent of Cornrnunity Affairsoffice of Audit Sei;ices2740 Centerview DriveTal lahassee, Florida 32399 -2LOO
including allsha1l be sent
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(D) The Recipient sha1l incLudefunds'in tn"-annua:.- rinanciii ;;;i;-;.;:.:.;:#:i:g ;i :l:="Recipient for the 1993_94 una iggn_gi fiscal years.
(E) fn the event the audit shows that the entire fund, orportion thereof, was not. spent in-acc3rO3n99 with the .o.,aitio.,=of this contract the Recipie"i "i."ii-r" held 1iab1e forreimbursement to the o"p"ii*."t-.i-jf i - funds not spent inaccordance with these ipplicabre .!f,r_,".r.o.,= and contractprovisions within.!l_i:tv-?iot-;;;=-;;i", the Departtrent hasnotifiec the Recipient if 'such -r,li"Jip.ru.,"..
(F) The Recipient sha1l retain all financial recordssupporting docunenls, statisiicai-i""l.a=, and any other ,documents pertinent t. tr,i.i-.""I;";;";"._ i p"i'"J,oi-iii.. y...=after the date of submission "f-iiJ-tin"l expenditur". r.po.t.Hohrever, if Iitioation o, un i"ail-iri=.been initiated prilr tothe expiration oi the three_y;;;-;.;;;
;:::i|ff.""iii ii," ritieatioi-.. IiiiI"ii:!id:.;:$: ;::i, o.
(G) BiIIs for fees or other conperi:lig, for services orexpenses shalI be suburitted in aetaii-,p.l."aii .rJ-i"Ii""ait thereof. sufficient for a proper
vrrr. Public Recorals
The DepartDent reserves the right to unilaterallvcancel this aqreement for refusai fy-ai" Recipient to a1Ioipubric access ro "ri-ao"ur!ii=-;-;.;iri:,, papers, letters or othernaterial, subject to the p.o.,ilili.Ji'En"pt"r 119, Floridaiiti"if;il :ffE:::l.or reciived uv"ti" iecrpient in conjunction
rx. gu.bcoatracts
(A) rf the Recipient subcontracts. any or all of the workrequired under this contract, tn.-n."iJr.nt ag.rees to include inthe subccntract specif:... ra"iuug. iJ-ilro., the subcontractorthat the subcontrict is bound -[i-att" i".-= ".,a conditions of thiscontract between the Recipient-i"J-'Irr"-oepartnent.
(B) The Recioiel! agrees to include in the subcontlact thatthe subcontracror ;n"l+-t:l;.ti,.-o.Jiiii,enr and Recipientharrnless against aLl crarns of r{rhateversubcontraci"i'=-p"iio.rance or,ork und.l'HI! :;i;i:B.l'l."fnln.extent atfowed ana reguire; ;; ;;;: -""=
(C) ff the Recipient enters into a subcontract, a copy ofthe executed subcontrlct must r.-ro..lJ.i.d. to the Departmeni as a:;::#:r:: the workpra" '"qui."J ,ii.I'!."..on v(A) or this
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. (P) ony work products produced under the terms of asubccntract entered into by Lhe Recipient must ...I- :" iurrte::ns and conditions, including tineirames, of this "g...iiitbetlreen the Recipient and the 6epartu"r,i ,r, order for theRecipient to receive payment froi the Departruent.
x. Liability
The Recipient hereby agrees to hord haroless the Departnent,to the extent al,lor.red and reguired bt i;w, rroru ali--cf;fil;.demands, liabirities and sui€s or trri.rd persons or entities not aparty to this contract arising out.of, oi due t"-""v".Jii--occurrence, or omission of the Recipient, :.ts subcontractors oragents,- if any, that is related to ine R;ci;i.;a;;-;;;;;;;;".under this contract.
Xf. Contract ter!
the
Thethe
The contract sha]l commence on the last date of siqninq bvparties involved, and will terrainate-o"-a,.*J.-iSLliiii'l ",Recipient nill receive_Do coEpeDsatiou--for rrorjt received byDepartEeDt af,ter this date.
XII. lrodificatioa of CoDtract
Either party may request rnodification of the provisions ofthis contract with ttre_ eiception that no extensions will beperoitted. Ebe ceaeral Revluue fuaaiae soulce caalot be eateDdedbeyo'd tbe origiaal tiueframes or tuis'agreeDe.t. other changeswhich are -nutually agreed upon shal1 Ue iaae ly wriiiei- -"
correspondence fron the Departnept and sirari r! i"JJi!".ut"a ."part of this contract.
XIII. fdeDtificatiou of DocuEeats
The cover page-or title page of all reports, naps andother docurnents conpreted as a pari 5r tnis-conii..i-lrrlii'acknowledge:
,tpreparation of. this (Map.or Documen!) rras aided throughfinancial assistance rEEEi.vea-rron tr:! st"t.-oe-rioiia"under the Local Government Evaluati"n anJ-appiii.ii'i"po.tAssistance program authorized by chapter gj:ioi,-iir= "rFlorida, and adninistered by rha Flo;ida o"p.iii.ii"ItConmunity Af f airs. ,r
The date (nonth and year) the document r./as prepared andthe name of the subcontractor or necilient cornmunity i"=iJ"Iiur"for its preparation shall also le snoin.
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XIV. TerEiDation
(A) This contract nay be tenoinated by the written Dutua1consent of the parties,
(B) rf the Recipient shal, fail to fulfi'. in a tiruely andproper Danner its obligations under this contract, the Departnentshall have.the rishr, without liabilia;, r. a;;i;.;.-tii5-contract within ten (10) davs after gi.iing *iiir".-.Iti"i-to trr"Reciplent of such terininatiin. Th; Separturent nay also reguire aEIL'3i".ff:"#;i:"::: runds paid to a'Recipi."i-ii,J-il.ifi.. .nv
(C) Notwithstanding the above, the Recipient shal, not bererieved of liabiriry to-the oepartneni-ly viiiue-oi"iiv ilI.".r,of contract by the Recipient. tne oepartnent nay ,itf.,irlf l-"r,yparments to the Recipient for purpose'of set-ofi'u"tii"Iilir"tir.as the exact amount of damages- due the Department from theRecipient is determined.
XV. Notice and Contact
(A) The contract manager for this contract is:Cherie TrainorDivision of Resource planning and. ManaqenentDepartnent of Community Affairs2740 Centerview DriveTallahassee, Florida 32399_2LOO
(B) The representative of the Recipient (not a consultant),responsible for the adninistrarion oi ihi= ;"t;;.t-rJi"--'"
- (C) fn the event that different representatives aredesignated by either party after "*""riion of this contract.ng!]c.. of the name, tirle-and aaares.-.i ,r.-n"il-I"ir"$iIiii""wiLl be rendereC in writj.ng to the oiir"i p".ty and saidnotification attached to tlie originaf oi tfri"'.""i.u.[]
o
fvf . telEs aDd colditior,s
The contract contains all the telrrs and conditions agreedupon by the parties.
IN I.If TNESS I{IIEREOF , the parties hereto have caused thiscontract to be executed by their undersigned officials as dulyauthorized.
RECTPTENT
CITY OF DANIA,corporation ofFlorida
a munic ipalthe StaEe of
By:
ATTF('F.Mayor - Commiss ioner
By:
Wanda Mulliki.nCity Clerk-Aud i Eor
APPROVED AS TO FORI4 AND CORRECTNESS
By:
Frank C. Adler, CiEy Attorney
STATE-OF FLORIDA
DEP. ,RTMENT OF COMUTINITY AIFAIRS
EV.
Nane and Title
Robert F. F .1. at ] evCity Manage r
dav of 199 4
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Date Witness