HomeMy WebLinkAboutR-1994-091RESOLUTTON NO. 91 - 9 4
A RESOLUTION OF THE CITY OF DANIA, FLORIDA, ACCEPTING BID
SUBMITTED BY WOODEN SHOE GARDENS FOR I.T. PARKER
COMMUNIry CENTER LANDSCAPE PROJECT; AND PROVIDING FOR
AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CIry COMMISSION OF THE CIry OF DANIA,
FLORIDA;
Section 1 . That that certain bid submitted by wooden shoe Gardens in the amount
of $5,693.00 relating to l.T. Parker Community center Landscaping Project, copy of which
is attached hereto as Exhibit "A", be and the same is hereby accepted and the appropriate
city officials are hereby directed to execute any and all instruments necessary to contract
with Wooden Shoe Gardens for landscaping services relating to said project'
section 2. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSEDandADoPTEDonthis 2B dayof June ,1994.
ATTEST:
Mayor -mtsstoner
City Clerk - Auditor
APPROVED AS TO FORM & CORRECTNESS
By a*l ( all*-
FRANK C. ADLER, City AttorneY
zZ-1--1.fu^
CIry OF DANTA
BID DOCUMENT
INSTRUCTION TO BIDDERS
BID FORM
SCHEDULE OF PRICES
SPECIFICATIONS
&
AGREEMENT
I.T. PARKER COMMUNIry CENTER
TANDSCAPE PROJECT
CIry OF DANIA
1OO WEST DANIA BEACH BLVD.
DANIA, FLORIDA 33004
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NOTICE lS HEREBY GIVEN that the City Commission is seeking sealed bids for
the following work as specified on the plans and specifications known as:
Bids will be accepted until 2:00pm Monday June 20, 1994 in the oflice of the
City Clerk, and to be opened at2:'15 al the City of Dania, Florida, at which time
all bids will be publicly read aloud. Envelopes must be sealed and plainly
marked "CITY OF DANIA - LT. PARKER COMMUNITY CENTER LANDSCAPE
PROJECT'.
ln general, the work includes the procurement and installation of plant materials
to be installed at the project site.
Plans, Specifications and the Bid Document may be examined and obtained on
or after May, 23, 1994 at the office of the City Clerk. For questions of additional
information please contact Dan Oyler, City Planner, 100 WEST Dania Beach
Boulevard, Dania, Florida (305) 921-8700 ext. 256 between lhe hours of 8:00 am
and 12:00 noon, Monday through Friday.
The City of Dania reserves the right to reject any and all bids, to waive any and
all informalities and lo accept or reject all or any part of any bid as they may
deem to be in the interest of the citizens of the City of Dania.
CITY OF DANIA, FLORIDA
WANDA MULLIKIN
CIW CLERK
NOTICE FOR BIDS
C'IY OF DAN]A
I.T. PARKER COMMUNITY CENTER
LANDSCAPE PROJECT
INSTRUCTIONS IO BIDDERS
1 SUBMITTAL
1.1 Sealed bids will be received until the time and date specified in the Notice
for Bids.
1. 1A Only those firms that employ at least one Florida Certified landscape
Contractor or have been in business continuously for a period of 10 years
may submit bids.
1.2 Each proposal shall be submitted in a sealed enveloped marked:
To: The Mayor and CitY Commission
City of Dania
100 West Dania Beach Boulevard
Dania, FL 33004
Submitted by:
Wooden Shoe Gardens, lnc.
3601 Vinkemulder Road
7.4 Bids shall contain the following information:
a. The bid document
b. Ust of current clients
c. Proof of insurance
d. All other information requested in this document
e. Proof of certification or time in business.
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1.3 If said proposal is forwarded by mail, it shall be enclosed in another
envelope addressed to the City Clerk, City of Dania, Florida' Proposals witl
be received at the office of the City Clerk until the time and date specified in
the Notice of Bids. Proposals received after the time and date sp€cified will
not be considered.
2. PROPOSAT,S
2.1 It is understood by the bidder that the quantities in the proposal are for bid
comparison only. Certain portions of the bid or the entire bid document
may be deleted from the awarded contract.
2.2 Proposals shall be made upon forms provided for that purpose in this
document. Erasures or other changes in a bid shall be explained or noted
over the signature of the Bidder. Each bidder shall submit a single, original
copy of the proposal, and its accompanying documents.
3. IRREGUI.AR PBOPOSAI,S
3.1 Proposals which are incomplete, conditional or which contain additions not
called for, alterations or irregularities of any kind may be rejected.
4, SIGNATURA9ONPROPOSAIS
4.L Each bidder shall sign the proposal with his or her full name, company
name and address. In cases where a firm or corporation submits a
proposal, the proposal shall be signed with the full name of each officer of
the firm or corporation, or by the name of the officer or officers authorized
by its by-laws, in addition to the firm or corporation signafure with its official
seal affixed thereto.
5. D<AMINATION OFSITE
5.1 Each Bidder shall visit the site of the proposed work before submitting a
proposal and shall fully acquaint himself with conditions relating to the site.
It will be assumed that the Bidder has investigated and is satisfied as to the
conditions of work to be performed and materials to be fumished and shall
base his bid on his own opinion of the conditions likely to be encountered,
and of the bid prices must assume all risk of variance' by whomsoever
made, in any computation or statement of amounts or quantities necessary
to fully complete the work in strict compliance with these documents
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5.2 Each Bidder shall thoroughly examine and be familiar with the plans and
specifications. The failure or omission of any Bidder to receive or examine
any form, instrument, addendum or other documents or to visit the site and
acquaint himself with existing conditions there, shall in no way relieve any
Bidder from any obligation with respect to his bid or to the contract. The
submission of a bid shall be taken as prima Iacie evrdence of compliance
with this document.
5.3 No plea of ignorance of conditions that exist or that may herealter exist, or
o{ conditions or difficulties that may be encountered in the execution of the
work under this Contract, as a result of failure to make the necessary
examinations and investigations, will be accepted as an excuse for any
failure or omission on the part of the Conhactor to fulfill, in every detail, all
of the requirements of the Documents, nor will they be accepted as a basis
on any claim whatsoever for extra compensation or for an extension of
time.
6. DISCREPANCIES
7. TIME OF COMMENCEMENT AND COMPLETION OF WORK
7.1 AII work for this project shall commence within thirty (30) days from the
issuance ol a Purchase Order from the City of Dania.
7 .2 Completion of the project shall be within forty (40) days from the issuance
of a Purchase Order from the City of Dania.
7.3 Completion of the project shall imply complete possession and occupanry
by the City.
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6.L Should a Bidder find discrepancies or ambiguities in, or omissions from, the
Drawings or Specifications, or should be in doubt as to their meaning, he
shall at once notify the City Planner'
8. IABOR REGUIATIONS
8.1 The Contractor shall comply with all laws and regulations conceming labor,
work hours, wage rates, labor conditions and related matters.
9. WITHDRAWALOFPROPOSAI-S
9.1 A Bidder may withdraw his proposal provided that request is made in
writing and delivered either in person or by special delivery mail to the Gty
not less than one hour prior to the time set for opening bids. No bid may be
withdrawn after the scheduled closing time for the receipt of bids for a
period of ninety (90) days.
10. CITV'S BIGHTS RESERI/ED
10.1 The City reserves the right to accept any bid which, in his opinion, is the
lowest and best, and in the best interest of the City. The City also reserves
the right to reject any and all proposals.
77. INSU&ANCE
11.1 The successful Bidder shall provide the city with Proof of Insurance that is
standard in the industry.
12. AWARD OF CON'TBACT
t2.L The Contract, if awarded, will be awarded to the lowest responsible and
eligible bidder. Such bidder shall possess the skill, ability and integrity
necessary for the faithful performance of the work. The term "lowest and
responsible and eligible bidder" as used herein shall mean the bidder whose
bid is the lowest of those bidders possessing the skill, ability and integrig
necessary to the faithful performance of the work.
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13. ACCEPTANCEPERIOD
13.1 The Bidder shall hold his bid good for acceptance by the City for a period of
not less than sixty (60) calendar days following the date of the bid opening.
74. EQUAL OPPORTUNITY REQUIREMENTS
14.1 During the performance of the Contract, the Bidder agrees not to
discriminate against any employee or applicant for employment because of
race, color, religion, sex, national origin, age, handicap or marital stafus.
The Bidder shall tale affirmative action to insure that applicants are
employed, and that employees are treated during the employrnent, without
regard to their race, color, religion, sex, national origin, age, handicap or
marital status. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, transfer, recruitrnent, recruitrnent
advertising, Iayoff, termination, rates of pay or other forms of compensation
and selection for training, including apprenticeship. The Contractor agrees
to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination
clause.
75. AGREEMENT
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15.1 The successful Bidder shall complete the enclosed agreement within five (5)
working days of the award of the contract. Said conhact shall include all
documents contained in this Notice Of Bid.
76. MEXHODOFPAYMENT
16.1 The method of payment shall be as follows upon written proof that all
vendors have been paid.
a. 20o/o ol contract price after first inspection.
b. 3570 of contract after second inspection.
c. 35% of contract after third inspection.
d. 107o of contract alter guarantee.
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CITY OF DAl,lIA
I.T. PARKER COIVTMU N ITY CENTER
IANDSCAPE PROJECT
BID TO:
SUBMITTED: 6-L7-94
(Date)
The undersigned, as Bidder, hereby declares that he is acquainted with the site of the
construction as shown on the drawings and specifications and has fully acquainted himself
with the work to be done; that he has thoroughly examined the Drawings, Specifications
and Documents pertaining thereto; and has read any and all Addenda issued prior to the
opening of bids.
The Bidder proposes and agrees, if this proposal is accepted to fumish all necessary
materials, tools, equipment, all necessary transportation and labor to complete the
construction as shown, detailed and described in the Specifications and on the drawings.
It is understood by the Bidder that all bid item amounts shall be submitted. In the event
any item is not included, rejection of the bid will be considered by the City.
It is further understood that certain portions of the bid section may be deleted from the
awarded contract at the City's discretion.
The Bidder agrees that, if Awarded the Contract, he will sign the Contract within five (5)
calendar days of the Notice of Award; that he will commence the work within thirty (30)
calendar days of the issuance of the Purchase Order; and that he will have the work
completed for City bene{icial occupancy within forty (40) calendar days of the issuance of
the Purchase Order.
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BID FORM
Citv of Dania
100 W. Dania Beach Blvd.
Dania. FL 33004
SCHEDULE OF PRICES
OWNER: CITY OF DANIA
PROJECT:I.T.PARKERCOMMUNITYCENTERTANDSCAPEPROJECT
All bid items shalt inctude the cost of materials, labor, watering, staking' watering agent'
insurance, other miscellaneous costs and contractor's overhead and profit.
ITEM NO 1.
1 14 Hibiscus rosa-senensis Red Hibiscus $951.00
Nine H and One
Written
ITEM NO 2.
3 Hibiscus rosa-sinensis Yellow Tree Hibiscus $101 .00
One H undred o Iars
Written
IT NO..1.
65 Conocarpus erectus Silver Buttonwood $60r 00
Six H and Dollars
Written
ITEM NO.4.
175 Liriope "Evergreen Giant"
Five H and Six Dotlars
Written
IT NO .5
170 Liriope "Variegated Liriope"
Six Hundred and Twentv Dollars
620 .00
Written
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$ sls.oo
T.AN DSCAP E S P ECI F I CATI ON S
FOR
I.T. PARKER COMMUNITY CENTER
7. Description of Work
The work covered by this section consists of fumishing all labor, materials,
equipment, and appliances necessary to install all planting and related work
in accordance with the drawings and specifications.
The Contractor shall fumish all labor, transportation, materials and
equipment necessary for the complete and substantial execution of
everything prescribed, shown, or reasonably implied in the drawings and
specifications as belonging to the work and included in the contract.
C. The work shall generally consist of but not be limited to the following:
Provide and plant all trees, shrubs and palms at the specified unit
price.
Water all new installation in accordance with sound nursery practice.
Remove eisting plant material and prepare planting beds.
Guarantee all trees and palms for the establishment period of three
(3) months.
2. Project Conditlons
The contractor shall comply with all laws, ordinances, rules and regulations
relating to the work and shall obtain all permits as required to initiate and
complete the work.
If the drawings and specifications are a variance with each other, the
Contractor shall notify the City in advance, in writing, stating the variance.
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Nothing contained in these specifications, or shown on the plan shall be
conshued to conflict with any local, county or state laws or regulations
goveming the work shown on the plans, and all such ordinances,
regulations and rules are hereby incorporated and made part of this
specification. All such requirements are to be satisfied by the Contractor
and the cost shall be included in the contract price.
The Contractor will at all times protect the adjacent structures and facilities
from damage due to his work. The Conkactor shall use all precautions
necessary to prevent damage or intem-rptions of service of any utility and
shall be responsible for any and all damage to existing structures, site
improvements, utilities, irrigation, etc., from operations under this conhact.
No material shall be stockpiled, no oil, gasoline, or other material shall be
placed, washed or dumped under the crown of any existing trees.
Utilities: Determine location of underground utilities and perform work in a
manner which will avoid possible damage. Hand excavate all shrub and tree
pits.
Planting Season: Perlorm actual planting only when weather and soil
conditions are suitable in accordance with locally accepted practice.
3. Quality Assurance
A All materials are subject to inspection and approva.l by the City prior to
installation.
4. Source Quall9 Control
General: Ship landscape materials with certilicates on inspection, if
required by goveming authorities. Comply with regulations applicable to
landscape materials.
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Do not make substitutions.. If specified landscape material is not obtainable,
submit proof of non-availability to City together with proposal for use of
equivalent material.
Trees, Shrubs and Palms: Provide trees, shrubs, and palms of quality, size,
genus, species, and variety shown and scheduled for landscape work and
complying with recommendations and requirements of ANSI 260. 1
"American Standard for Nursery Stock". Provide healthy, vigorous stock
grown in recognized nursery in accordance with good horticulfural practice
and lree of disease, ins€cts, eggs, larvae, and defects such as knots, sun-
scale, injuries, abrasions, or disfigurement.
Inspection: The City may inspect trees, shrubs, and palms either at place of
growth or at site before planting, for compliance with requirements for
genus, species, variety, size and quality. City retains the right to further
inspect trees, shrubs, and palms for size and condition of balls and root
systems, insects, injuries and latent defects and to reject unsatisfactory or
detective material at any time during progress of work. Remove relected
plant material immediately for project site.
Planting Inspections: Conhactor shall notify the City at the time of the
application o{ the pre-emergent for an inspection by City. AII bee and palm
material shall be staked for location at this time for approval prior to
installation.
After all plant material has been installed and prior to applying mulch the
contractor shall call for an inspection. The final inspection shall be held
with the conbactor after the guarantee period.
Any existing inigation heads that fall within the new four (4) foot plantirg
beds shall be relocated to locations selected by Gty at contractors cost. '
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5. Scheduling
6. Guarontee
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7. Planting Beds
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A The Contractor shall start plant installation within thirty (30) working days
after receiving the "Notice to Proceed" and sha.ll complete the work within
ten (10) working days.
Conhactor shall guarantee all plant material for a 90 day establishment
period. At the end of the establishment period, inspection of plants will be
made by the Cig and Conhactor. Any plant required under this contract
that is dead, not true to name or size as specified or not in satisfactory
groMh as determined by the City shall be removed from the site and
replaced at no cost to City.
AJI planting beds shall be excavated to a depth of 2 inches and to the width
indicated on the plans, excess soil shall be hauled away. A weed mat shall
be installed prior to the plant installation.
8. MiscellaneousLondscapeMaterlals
A All trees and palms shall be staked in accordance with sound nursery
practices.
Mulch shall be Flora Mulch and shall be placed in all planting beds to a
depth of 2 inches.
Soil super-absorbent shall be used for all plant material and shall be "Terra-
Sord or equal and shall be applied accodirg to manufacfurers schedules.
D. A pre-emergent herbicide shall be applied to all planting beds.
E. Water shall be supplied by the City.
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THISAGREEMENT,madeenteredintoonthe2SdavofJune,1994'byand
between the city of Dania, Florida, hereinafter called the owner and wooden shoe
Gardens, Inc. hereinafler called the Contractor'
WITNESSETH
That the Contractor, for the consideration hereafter fully set out, hereby agrees
with the Owner as follows'
That the contractor shall furnish all the material, equipment and labor to perform
all the work necessary to complete the "1.T. Parker community center I-andscape
project" all in full and complete accordance to the preceding contract Documents,
which as attached hereto and make a part thereof, as if fully contained herein'
That the contractor shall commence the work performed under this Agreement on
dates to be specified in a written work order by the owner and shall fully complete
the work within the time allotted'
ThattheownerherebyagreestopaytotheConhactorforthefaithfrrl
performance of this Agreement, subject to additions and deductions as provided in
the Specifications of Proposal, in lawful money of the United States, the amount of
$S,iSS.OO (Fioe Thousand Six Hundred and NlntvThree Dollarc)
based on the estimated quantities and unit, or lump sum prices contained herein'
That the owner, within thirty (30) days from the day a Application for Payment is
presented, to pay the Contractor the amount approved'
payment shall be made to the contractor in accordance with the following
schedule:
a. 2Oo/o ol contract price at first inspection'
b. 35%o ol contract price at second inspection'
c. 35%o o{ contract price at third inspection'
d. 1070 of contract price after guarantee period'
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$
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1138.60
1992.55
2.55
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599.30
AGBEEMENT
That upon submission by the Contractor of evidence satisfactory to the Owner that
all payrolls, material bills, and other costs incurred by the Contractor in connection
with the completion of the work have been paid in full, payrnents indicated in this
Agreement shall be made within thirty (30) days after the completion by the
Contractor ol all worked covered by the Agreement and acceptance of such work
by the Owner.
It is further mutually agreed between the parities hereto that if, at any time after
execution of the Agreement and the Cash Bond in the amotmt of twenty{ive
percent of the contract amovnt ($J!43|:UZIA hereto attached for its faithful
performance and payment, the Owner shall deem the cash bond to be
unsatisfactory or if, for any reason, such cash bond ceases to be adequate to cover
the performance of the work, the Contractor shall, at its expense, within five days
after the receipt of notice from City (owner) fumish to owner additional surety or
sureties as shalt be satisfactory to the Owner. In such event, no further payrment
to the contractor shall be deemed to be due under this Agreement until such new
or additional security for the faithful performance of the work shall be fumished in
a manner and form satisfactory to the Owner.
No additional work or extras shall be performed unless the same shall be duly
authorized by appropriate action of the Owner'
That in the event either party brings suit for enforcement of disagreement, the
prevailing party shall be entitled to attomey's fees and court costs in addition to
any other remedy alforded bY law.
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10. The making and acceptance of the final payment shall constitute a waiver oi all
claims by the owner other than those arising from unsettled liens, from faulty
work, or from requirements of the specifications. It shall also constitute a waiver of
all claims by the Contractor, except those previously made and still unsettled.
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11. IN WITNESS WHERE OF, the parties to these present have executed this contract in
two (2) counterparts, each of which shall be deemed an original, in the Year and Day first
mentioned above.
WITNESS,
Wooden Shoe Gardens
BY: Dave Weaver
TITLE: Vice President t9ry
OWNER
DATE:
AfiEST:
Wanda Mullikin
City Clerk
(Seal)
APPROVED AS TO FORM AND
CORRECTNESS:
t, /24--,,
Frank Adler
City Attomey
CITY OF DANLA, a Florida
Municipal Corporation
Bob Mi
Mayor
Robert F. Flatley
City Manager
DATE://
Commission Approved:June 28.1994
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Contract Amount: $s.693.00
Date
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