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HomeMy WebLinkAbout1995-05-16 Workshop City Commission Meeting MinutesMayor Hyde called the meeting the order at 7:3O p.m. ROLL CALL: Present: MINUTES DANIA GIIY COMMISSION WORKSHOP iIEETING ItlAY 16, 1995 Mayor: Vlce Mayor: Gommlssloners: Clty ManaElor: GIty Aftomey: Actinf, City Cletlc Blll Hyde John Bertlno Albert ,onos Robert Mlkes Robert Flatley Frank Adler Marle Jabalee Bobbie Grace Absent: Commissioner: 1. City Manager Flatley explained that the Holly'wood City Commission will be addressing whether or not to grant an operating permit for the Broward Recycling Center at Port 95 Commercial Park which is located near the Alandco property. He expected the owners of the Alandco properry ro be opposing the center as the facility would dampen their opponunities for resale and stated thaiMt. Adl". *d hi-L[ *ill be attending on behalf of the City. Commissioner Mikes commented on the problems and impact that the use will create for the area if thefacility is built_and his feelings that Hollywood would be bettor offto work something out with the existing Reuters Recycling Center instead of duplicating this type of facility. Commissioner Mikes stressed the .r""J for the City to respond within the proper time f.a-e and process the proper documents in order to proceedwith an administrative challenge of any state permits. City Attorney Adler stated that a letter has been sent and that he also called the State requesting them to send the materiai necessary for Dania to panicipate in the administrative-hearing process. Discussion followed on the need to contact Senator Jenne ifihe material has not been sent from the State by tomorrow. 1WORKSHOP MEETING MAY 16, 1995 ?. City Manager Flatley advised that Harbour Towne Marina has requested an increase In the boat ramp fees to $10.00 instead of $2.00. He mentioned that sometime ago an individual challenged the legal right to increase boat ramp fees to non-residents and not to residents and thar it was determined that since Staie funds were used to refurbish the ramps and for dredging and seawall work that the fees have to be increased equally so rhere is no discrimination. Commissioner Mikes stated that the intent of the Harbour Towne facility was for public park and community center use and that Dania also provided grant funding for the necessary dredging that has been done for the boat ramp area. Commissioner Mikes stated his disagreement with supponiig inything that is going to restrict residents from using the recreation facility and that $5.00 is a suffiiient inciease. Commissioner Mikes included his displeasure that the City is not receiving revenues from the Vegas Express Cruise boat thar now docks at Harbour Towne. Gary Groenewold, General Manager for Habour Towne Marina, stated that the City receives the same 1Oolo of gross on all rents at Harbour Towne in accordance with the lease and esrimated that the amounr received last year was around $153, OOO. Marie Jabalee, Finance Director, corrected Mr. Groenewold that Harbour Towne pays the City $7,500.00 a month base rent and that Harbour Towne pays an additional amounr roFDIC which has nothing to do with the City. Funher comments were meniioned that Southeast Bank turned full responsibility over to FDIC who backed a second loan for Habour Towne. ITEM 3 \(AS HEARD AFTER ITEM 1 ITEM 2 \TAS HEARD AFTER ITEM 4 Commissioner Jones agreed with Commissioner Mikes on the need to provide a break for the citizens to use the boat ramps and that the fee should be kept at a minimum. Mr. Groenewold mentioned that his company spent $42,000 to parricipare in the dredging of the canal with the City based on a commitment from the previous receiver and that ii has al*ays b..i tlr position to cooPerate with the City. He clarified that grant money did cover repair of the launch rr-ps a.rd but not the drgdgfng as_stated by Commissioner Mikes and that his rates arc very low and out of date compared to whatother launching facilities are charging. Mr. Groenewold provided a description of the 33 acres at Harbour Towne and Commissioner Mikes asked City Attorney Adler to review thi lease to confirm the financial responsibilities from W'estrec due to the confusion. After funher discussion, the Commission and Gary Groenewold, 'Westrec, agreed on increasing the fee to $6.00. ITEM 5 \TAS HEARD AFTER ITEM 2 ITEM 3 \7AS HEARD AFTER ITEM 1 3.. City_Manager Flatley reported that Broward County would like to speak to Dania on the key issues relating to the Airport expansion and would like formal aciion from the Cornmission on funher 2WORKSHOP MEEilNG MAY 16, 1995 negotiations. The Commission agreed to have City Manager Flatley proceed with negotiations with the County without any formal action. 4. City Manager Flatley mentioned that Madsen, Sapp, Mena, Rodriguez & Company have conducted a very professional audit this pasr year and that staff is very satisfied with their performance. . Tom Evans, Madsen, sapp, Mena, Rodriguez & company, explained how much work and cosr rhar is involved in the first year to obtain a foundation on the City's business in order to condud an audit. He explained that 5Oolo of the cost is involved in the first year and requested a 3 year extension of their audit contract that will save the City cost. The commission generally agreed that they prefer a one year exrension with Madsen, Sapp, Mena, Rodriguez & Company for the time being. ITEM 2 \flAS HEARD AFTER ITEM 4 ITEM 5 \TAS HEARD AFTER ITEM 2. 5. \fill Allen, Growth Management Director, mentioned his desire to present additional information on the item to purchase office equipment for the new conference room and library area since the Commission continued it indefinitely on May 9. He pointed out that Police Capital funds have already been approved by the Commission and no General Funds will be used. Funds were allocated intheg3/94 Gro*th - - Management budget but never used. Mr. Allen explained that in order to purchase off another agency's bid, that bid must have been approved within the previous 12 months according to bid requirementr i" th" Charter. He mentioned that Broward County's bid will expire June 21 and the Palm Beach County bid will automatically increase after June 1 so delaying the project will cost more money and will require addirional procedures to be followed. Mr. Allen explained that the furniture that has been chosen is rerycled furniture with recovered frames and that both bid proposals have some clauses in them about using small disadvantaged business panicipants. Lou Ann Cunningham mentioned that Broward County requires 5olo SDBE participation in their bids and they advised her that there is a low response from SDBE furniture manufacurers. Mr. Allen advised that all light fixtures are being changed in the library area and that FPL has a program that will cost the City around $17,000 to change all City Hall lights. The City can receive a.eb"te of $5,800.00 on this program but the paper work has to be submitted by June 1. The new lights will rerurn the amount expended in the first year ofuse due to energy savings. 6. City Manager Flatley explained that Bass Pro Shop is including Dania as one of the eight sites being considered for their corporate business and that it seems to be coming down to Dania or Palm Beach. He advised that the Broward County Commission adopted a Resolution in support of Bass Pro Shop coming to Broward County and that Dania has conducted ongoing meetings with them over the pasr few weeks. Mr. Flatley presented a conceptional plan that he would like to show Bass Pro to enrice rhem to choose Dania and commented on the financial benefits that Palm Beach County has to offer. Mr. Flatley felt that Dania is closer to the population center and avid boaters and fishermen as well as the Latin American trade. The 3WORI(SHOP MEETING MAY 16, 1995 location on Griffin Road is ideal for easy access to Interstate I-95 and 595. The orher concern about the site involves a meeting with EPA and Bass Pro in obtaining a sign off letter confirming that the 5 million dollar cleanup was completed and signed off on since the site was the old Lindsay Lumber site. Mr. Flatley commented on the additional improvements that could be made to the Tri-rail system for possible connection to the proposed people mover in the future and the widening of Griffin Road. Further comments related to Dania's lease with BCC for their boating needs at Tigertail Lake that might be coordinated with Bass Pro's environmental programs and the need to contact Congressman Shaw. 7. Marie Jabalee, Acting City ClerVFinance Director, advised that $547,000 is the lasr payment due in accordance with the tive year aBreement with Broward County for fire prevenrion services. She explained that the payment was not included in last years budget and that staff has tried to negotiat e a.2 yealr-ptyotf plan with Broward County but they will only allow an extension to December 1995. Marie mentioned that the agreement with the County will have to be amended to show a rime cerrain on the paymenr and that the City is now providing the fire protection services for the annexed area. 8. THIS ITEM'$TAS CONTINUED DUE TO COMMISSIONER GRACE BEING ABSENT 9. Commissioner Jones mentioned his recent attendance at a'Water Workshop Seminar in Tallahassee that provided him with information from Angie Brewer, Angie Brewer & Associaies, from Braron on MBE (I4inority Business Enterprise) and \(BE (Vomen Business Entities) as well as information on how the City o{ Sarasota adopted policies on using minority business. Commissioner Jones felt that the City of Dania should provide a specific goal to encourage minority panicipation in its bids. Mayor Hyde questioned whether the City wants to restrict itself to fulfilling a certain amounr as was done by Sarasota and Commissioner Mikes suggested to continue the item until Commissioner Grace is present. Vice Mayor Bertino mentioned his concern that i{ a restriction is placed on receiving a certain number of SDBE and \7BE in a bid and the bidder cannot meet that requiremenr and rhen they have to provide an explanation as to why they can't meet the requirement that this may discourage bidders from wanring to deal with Dania. THE MEETING \TAS DISCONTINUED AT THIS TIME DUE TO A PO\TER FAILURE IN THE BUILDING. THE ITEMS NOT ADDRESSED \TERE CONTINUED TO THEJUNE WORKSHOP MEETING. MAYO MISSIONER CITY CLERK.DITOR 4WORKSHOP MEETING MAY 16, 1995