HomeMy WebLinkAbout2008-02-26 Special Meeting City Commission MinutesMINUTES OF SPECIAL MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, FEBRUARY 26,2008 - 6:00 P.M.
Mayor Anton called the meeting to order at 6:00 p.m
2. Roll Call
1 . Call to Order
Present:
Mayor:
Vice-Mayor:
Commissioners:
Bob Anton
Albert Jones
Anne Castro
Patricia Flury
lvan Pato
Thomas Ansbro
Louise Stilson
Absent:
Commissioner:John Bertino
Commissioner Castro motioned to excuse the absence of Commissioner Bertino; seconded
by Vice-Mayor Jones. The motion carried on the following 4-0 Rolt Call vote:
Yes Ycs
Yes Yes
3. Presentation and selection ol a Consultant to prepare the Neiehborhood Master Plans lbr
City Manager
City Attomey
City Clerk:
Commissioner Castro
Commissioner Flun
Vice-Mavor .Iones
Mayor Anton
College Gardens , Dania Beach Heiehts. and Sun Garden Isles
Shelley Eichner, Vice President, Calvin Giordano & Associates, introduced David Hennis,
Project Manager, Planning Department and Gianno Feoli, Urban Designer. They presented a
PowerPoint which is attached to and incorporated into these minutes. Ms. Eichner advised that
their office which was originally established in 1937, is conveniently localed in Port Everglades.
Gianno Feoli, Urban Designer, pointed out that based on the available budget they will try to find
financing mechanisms that would contribute to bring this project to fruition. They would reach
out to the communities, find out what their priorities are and build a relationship with them. Mr.
Feoli stated that we will need to deal with some physical constraints within the three referenced
neighborhoods; such as the right-of-way in Sun Garden lsles, which is their greatest consrraint.
Calvin, Giordano & Associates. Inc.
He also noted the possibility of using lighting improvements and trafhc calming devtces as
beautification mechanisms, which could tum into good opportunities to create civic and
improved areas. Mr. Feoli made several suggestions on how these neighborhoods would look by
addressing parking, drainage, and landscape issues. He pointed out how important it was to
define the boundaries of our city and where people live. Mr. Feoli explained his company
would bring real expertise in terms of knowing how to reach out to the community. He said they
have worked with municipalities and the private sector, and they have been successful in
obtaining grants. He mentioned some of their projects and how they can customize each
neighborhood based on their needs. He indicated they have sensitivity to history and have
rec6ived a historical preservation architecture award. Lastly, Mr. Feoli indicated that their
Planning Depaftment has a level of expertise that would allow them to reach the goals of the
City's Comprehensive Plan and the larger vision olthe communities.
Commissioner Flury confirmed that the team from Calvin Giordano would be composed of
Shelley Eichner as the lead person on all projects and Gianno Feoli as the lead person/contact for
Dania Beach. She clarified with Ms. Eichner that David Hennis is fairly new to the company,
but his past experience is based on municipal planning.
Commissioner Castro pointed out that the community meetings have already been done. She
commented some studies may just need to be validated and adjusted. Commissioner Castro
clarified with Ms. Eichner that we have had several traific studies conducted, so there is no need
to include them in their plan; all they need to do is incorporate this information into their data
base. She wanted assurances that the City would be able to implement their recommendations
without having to face problems with the County, FDOT, or Florida Power and Light'
Ms. Eichner advised they have experience in dealing with these agencies, so they will know
early on if the projects will be approved or not.
Mr. Feoli indicated they would contact these agencies prior to proposing a solution to our
problems, to avoid wasting time and effort.
Ms. Eichner confirmed for commissioner castro they would be willing to put all the groups
together at the time of the meetings. She also had no objection to the neighborhood groups
making their own copies in order to save money'
Commissioner Castro questioned the company background in economic/marketing/real estate
feasibility in order to make the best of neighborhood planning.
Ms. Eichner responded they do not have anyone in-house to do this. However, they would be
willing to look for someone if that becomes a need.
commissioner castro was concemed with the city of Hollywood expanding their LAC zoning
from west to east. She asked if there would be a conflict of interest knowing that Calvin
Giordano is working on this project.
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, February 26,2008 - 6:00 P.m
2
Ms. Eichner did not see a conflict with these projects. She noted they could review the details
during the planning process.
Vice-Mayor Jones wanted to see value added to these communities
Mayor Anton confirmed with Mr. Feoli that they have acquired grants to offset funding for some
of the projects previously mentioned.
EDAW, Inc.
Ellen Heath, Vice-PresidenVPrincipal in charge of EDAW, Inc., introduced Donald Shockey,
Project Manager and Cesar Garcia Pons, Urban Designer. She noled Fredalyn Frasier, their
Neighborhood Planner, could not attend the meeting. Ms. Heath advised their firm has over 60
years of experience in place-making and public consensus building. They presented a
PowerPoint which is attached to and incorporated into these minutes.
Mr. Garcia Pons commented on some of the projects they have worked on, such as Fort Myers,
Miami Beach and Plant City. He noted the Oceanfront Neighborhood in Miami Beach which
was just completed, is very similar to the three neighborhoods under discussion in Dania Beach
because it involved stormwater, sewer and street improvements.
Mr. Shockey advised they are in the process of finishing the Master Plan for the City of
Hallandale Beach.
Ms. Heath further noted they have been working in the open space and green infrastructure
planning project for East Little Havana in Miami. They have also worked in the Central Park
project in Tampa and in New Orleans on the Upper Ninth Ward to help restore it since Hurricane
Katrina.
Mr. Shockey spoke about their reputation in productive involvement with communities. He
advised they reviewed the City's Urban Infill Redevelopment area plan and the extensive work
that has been done. They now have an understanding of how the City wants to move forward
with this project in a productive way. Mr. Shockey reaffirmed their recommendations are based
on working with similar projects. He felt they had good experience to back up their
qualifications and noted their approach would focus on funded implementation strategies.
Vice-Mayor Jones asked about their experience with grant writing/financing. He also questioned
their familiarity with our City.
Mr. Shockey confirmed he is familiar with different grant options. He noted he has not spent
much time in Dania Beach.
Mr. Garcia Pons responded for Vice-Mayor Jones that they did not look into infrastructure
replacement costs because the reports they have seen did not specify what type ol improvements
the City wanted.
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, February 26, 2008 - 6:00 p.m
J
Commissioner Castro questioned their experience in economic/marketing/real estate evaluation
in order to create a more energetic atmosphere-type neighborhood.
Mr. Shockey advised there are no specific standards to modifu the land use, but ce(ainly this is
very valuable land. He confirmed the mixed land uses would achieve an active economic
environment.
Commissioner Castro asked ifthey could guarantee that the projects they are recommending are
feasible. She further questioned their experience working with Broward County.
Mr. Shockey indicated that feasibility is a huge component to take into consideration.
Commissioner Flury noted their proposed cost is approximately $200,000. She asked if they
would be prepared to negotiate considering that there may be studies that would not be
necessary.
Mr. Shockey responded in the affirmative. He noted their revised estimate was $l15,000 for the
basic services, plus $20,000-$25,000 to cover mailing expenses.
Michele Mell ren & Associates, Inc.
Michele Mellgren, Principal, The Mellgren Planning Group, introduced the members of her
team: Jeffrey Katims, Travis Schenk, Sasha Forbes, Alyce Decker and Swati Meshram. She
presented a PowerPoint, which is attached to and incorporated into these minutes.
Ms. Mellgren noted this is truly a planning project and they as planners, have to look at several
points of importance: the quality and condition of the housing stock; the width of the right-of-
way; easements; physical appearance and condition ofthe community; social conditions; housing
tenure, i.e., renters vs. homeowners; economics of the area; ad valorem revenue and how it can
be improved for the benefit of the City without affecting the long-term residents. She indicated
they are familiar with the study done by FAU in 2003 and would update it as necessary. They
would use the GIS mapping to correlate home ownership, crime, housing values, home sales,
vacant lots, etc. Ms. Mellgren funher advised that they would hold community meetings to
present and discuss their findings and potential solutions. Finally, they would develop a plan for
each neighborhood, which would include funding and implementation directives. She pointed
out that they envision a 12-month process which will begin with meetings with neighborhood
leaders.
Ms. Mellgren advised that she thought it would be beneficial. They could marry the two projects
together and have the same consultant making recommendations for both. She confirmed for the
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, February 26,2008 6:00 p.m
4
Mayor Anton noted that the Mellgren Planning Group is currently in the process of preparing a
Citywide Unihed Land Development Code. He questioned if it would be a conflict or a benefit
ifthel were selected for this project.
Commission that Alyce Decker, who specializes in grant funding, has had successful experience
in securing grants. Ms. Mellgren added that Sasha Forbes has extensive expertise in housing and
is familiar with many of the programs that are available to municipalities.
Commissioner Castro wanted assurances that their recommendations could be accomplished.
Ms. Mellgren stated that she would guarantee their recommendations could be accomplished
within certain parameters.
Vice-Mayor Jones confirmed with Ms. Mellgren thal they would be looking for financial
opportunities, not only through ordinary grants but through Community Development Block
Grants, and that the grant writing component would also be brought to the table at the time ol
discussion.
Commissioner Flury wanted assurances that if they were awarded this project, there would be
two teams working separalely.
Ms. Mellgren responded in the affirmative
Commissioner Castro noted some community leaders had reviewed the proposals submitted and
she would like to give them a chance to speak now that the three firms have finished their
presentations.
Joe Van Eron, 1500 SW 2nd Avenue, noted the main components to make a selection fbr this
project are feasibility, funding and the economic part of the project. He thought all three firms
were qualified to do thejob, and preferred not to say which firm he would select.
Mayor Anton suggested adjouming the Special Meeting to move on with the Regular City
Commission Meeting scheduled for 7:00 p.m. He noted that it would reconvene at the end of
tonight's City Commission meeting.
Vice-Mayor Jones motioned to adjourn the Special Meeting and reconvene after tonight's
City Commission meeting; seconded by Commissioner Castro. The motion carried on the
following 4-0 Roll Call vote:
Commissioner Castro
Commissioner Flury
Vice-Mayor Jones
Mayor Anton
Yes
Yes
Yes
Yes
Mayor Anton reconvened the Special Meeting at 8:26 p.m
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, February 26,2008 - 6:00 p.m
5
Mayor Anton adjoumed the Special Meeting at 6:59 p.m.
Consultant Commissioner
Bertino
Commissioner
Castro
Commissioner
Flury
Vice-
Mayor
Jones
Mayor
Anton
Overall
Ranking
Calvin,
Giordano &
Associates,
Inc.
-)3 J
EDAW,
Inc.2 2 2 )
Mellgren &
Associates,
Inc.
1 1 I I
The Commission agreed that it would be advantageous to have the Mellgren Planning Group
work simultaneously on two ofour projects, provided there are two separate teams.
Commissioner Castro thought the Mellgren Planning Group touched on very important issues,
such as updating the FAU study, which would allow the City an opponunity to negotiate costs;
the street by street neighborhood analysis; and the economic and real estate evaluation. She
advised that she had invited the Community Leaders who did the Urban CPTED study to review
the proposals and they all rated The Mellgren Planning Group as #1, EDAW, Inc. #2 and Calvin
Giordano and Associates #3.
Commissioner Flury confirmed with Corinne Lajoie, Principal City Planner, that the Mellgren
Planning Group has been responsive and easy to contact regarding the re-write of the Land
Development Code.
City Attomey Ansbro clarified for the Commission that in order to proceed with the appointment
of the selected firm, we only needed consensus of the City Commission and a resolution would
be brought forward at a future City Commission meeting.
It was the consensus of the Commission for the Neighborhood Committee to be involved in the
process and for Commissioner Castro to be the lead person for the project.
4. Adioumment
Mayor Anton adjourned the meeting at 8:35 p.m.
EST:CITY OF DANIA BEACH
61a4
LOUISE STILSON, CMC
CITY CLERK
BOB
Approved: March I l, 2008
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, February 26, 2008 - 6:00 p.m
6
MAYOR-COMMISSIONER
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February 26, 2008
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Dania Beach Heights
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The Mellgren Planning Group
Engineering, Tiansportation &
Landscape Architecture
Rhon Ernest-Jones Consulting
Engineers
THE MELLGHENffi
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+ Expand on 2005 study.
+ Develop tangible plans and
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+ Street-by-streetanalysis.
+ GIS mapping to correlate home
ownership, crime, housing values,
homes sales, vacant lots, etc.
+ CommunitJr meetings after analysis
to present and discuss findings and
potential solutions.
+ Develop plans for individual
neighborhoods.
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Three Neighborhood Plons
+Outcome Includes:
+ Identi&ing where and why
redevelopment occurs in some areas
and not others.
+ Encouraging residential redevelopment
and homeownership.
. Planning for qualigr affordable housing
to prevent resident displacement.
+ Identi&ing social, economic and land
use/ownership issues that can be
addressed through zoning.
. Improvingneighborhoodappearance
and address impediments to
revitalization through zoning code
rewrite.
+ Identifying funding sources that target
revitalization issues.
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RESEARCH / FIELD STUDIES COMMUNITY OUTREACH PLAN WRITING & IDENTIFY GRANT SOURCES ADO PTIO N
2 3 4 5 6
MONTH
7 98 10 11 12
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Write neighborhood plans. Iclentify grant sources.
Feedback from community leaders and CiW Crcmmission
on neighborhood plan concepts.
C,ommunit;r presentations, public meetings and adoption.a
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Street by street neighborhood analysis, Iield studies,
informal meetings with neighborhood leadership.
Direct mail to residents inviting participation in neighborhood
meetings. Neighborhood issues discussed. Build consensus on
Our Teom
Michcle Mellgren, AlcP
President
25 Yeors Plonning Experience
l2 Yeqrs Code Writing Experience
Jeffrey Kclimr, AIGP
Senior Associate
l5 Yeors Plonning Experience
l5 Yeors Code Writing Exp€rience
Trqvis Schenk
Planner
4 Yeors Plonning Experience
3 Yeqrs Code Writing Experience
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G. Snrhs Forbes
Plqnner and Communily Outreqch Speqialist
5 Yeors Plonning E4cerience
5 Yeors Community Outreoch Experience
Swqti ,Ue.hrom, AICP, FTIP
Associole Plqnner
6 Yeors Plonoing Experience
1 Yeor Community Oulreoch Experience
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l0 Yeors Plonning Experience
5 Yeqrs Grqnt Writing Experience
Neighborhood PIons
+ North Miami: Downtown
redevelopment
+ Bo5rnton Beach: CRA plan and
market analysis
+ Davie: Communiqr redevelopment
planning
+ Hallandale: Neighborhood master
plans
+ Pompano Beach: Federal Highway
corridor plan for redevelopment
sl.
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We have mobilized communiqr
involvement in neighborhood planning.
+ Oakland Park: Consensus building on
communit;r aesthetics
+ North Miami: Consensus building for
buiiding height and economic development
locations
+ Hallandale Beach Fashion Row Plan:
Business association
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+ Davie: Regional Activiqr Center,
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Regulations: Consensus building
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+ Wilton Manors: Sign code
business outreach - business
associations
+ Town of Southwest Ranches:
Code revision outreach and
consensus building on traffic
calming measures
+ Plantation: Developer-sponsored
HOA outreach for Centex
+ Davie: Rural Character
Preservation Outreach
+ Town of Southrvest Ranches:
Consensus building through a
series of meetings that led to the
town's formation
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* Highly structured, intensive meetings.
+ Actively facilitated in a
'You Speak, We Listen" format.
Guided Brainstorming: Open-ended
questioning followed by group
discussion, then finalized voting or
ranking system to place importan't
values at the top of the list.
+Makes it easy for people to talkwhile
we listen and guide.
Allows us to determine major concerns
and high-priority is sue s.
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