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HomeMy WebLinkAbout1994-04-19 Workshop City Commission Meeting MinutesROLL CALL: Present: Mayor: Vice Mayor: Commissioners: City Manager City Attorney: City Clerk: M!NUTES DANIA CITY COMMISSION WORKSHOP MEEflNG APRIL 19, 1994 Bob Mikes Bobbie Grace John Bertino Bill Hyde Albert Jones Robert Flatley Frank Adler Wanda Mullikin 1. As part of a public relations program, City Manager Flatley recommended to distribute a black/white City brochure four times a year (8,000 copies) for $20,000 a year and to hire a public relations person. The brochure would update citizens on city business and recreational events and a public relations person would handle press issues. In regards to the City's upcoming 90th Binhday Celebration, Mr. Flatley recommended to hire an agency who has solid experience in city events to work with \flill Allen, Growth Management Director. The following individuals presented their proposals for the Public Relations position: Bill Flakes, Entertainer Ec Entrepreneur, clarified that he is not interested in interviewing for a Public Relations position for the City but felt that the City could benefit by using his posters and promotional memorabilia to promote the 90th Birthday Celebration. The posters could be sold and paid for by the public at no cost to the City. Mr. Flakes then presented a sample video and posters showing the type of work that he has created for past presidents, President Clinton, Movie Stars and public service programs. 1WORKSHOP MEETING APRTL 19, 1994 David Oakes, Logan Oakes Public Relations, informed the Commission that he has been involved in public relations consulting in the South Broward area for small businesses, large corporations and municipalities. Mr. Oakes encouraged the Commission ro review his extensive summary proposal submitted in the agenda backup. \(ill Allen, Growth Management Director, recommended to utilize resources from civic organizations, businesses, citizens, and other staff members in planning the City's gOth Binhday Celebration. City Attorney Adler recommended for the City to coordinare rhe City's Birthday around rhe promotional advertising with the Broward County Pioneer Day event since the County has the resources and since the event is being held in Dania this year. The Commission generally agreed to have Mr. Allen organize a citizen committee in order to obtain community interest for the event and to bring this information back to the Commission. Mayor Mikes mentioned the need to increase the expense column for the Commission budget due to the need for Commissioners to aftend expensive functions on behalf of the City and Mr. Flatley agreed to have a budget transfer resolution on the next meeting agenda. 2. City Manager Flatley mentioned that Phil Glassman, owner of the Dania Shopping Center, has requested city assistance in fencing in the rear of his shopping center. Mr. Flatley stated that Mr. Glassman is mandated by code and has agreed to fence in his dumpsters for the site. The Commission generally agreed that it would set a precedent to build a fence for Mr. Glassman and that the City cannot be responsible for private propenies. 3. \fill Allen, Growth Management Director, presented a request for vacation of certain right-of-way at 4750 S'\trf 27 Avente for the owner, Kathryn Fritz, to build a porch and handicap access. City Attorney Adler recommended to grant an agreement of encroachment to assist in solving the problem for the property owner. Commissioner Hyde advised that the curb cut should never have happened and that this problem 'was not created by the City of Dania but rather Broward County. The Commission agreed to have City Attorney Adler prepare the proper documents for the next regular meeting and that Mrs. Fritz would provide a copy of her deed for Mr. Adler. ITEM 7 \TAS HEARD AFTER ITEM 3 WORKSHOP MEETING 2 APRIL 19, 1994 \(ill Allen mentioned the ongoing Code Enforcement violations at the shopping center and the negative impact that is imposed on residents to the west from the debris. ITEM 4 \TAS HEARD AFTER ITEM 8 4. City Manager Flatley mentioned that $450,000 was budgeted for capital items this year and that the new funding of the pier bonds has retired current debt service and that the city now has $150,000 available that musr be used for capital items. Commissioner Benino thought that the City was going to apply for a loan since interest rates are so low to be used for a comprehensive recreational program which would include a pool at Modello Park even if Community Block Grant funds are not received. Tim Tapp, Recreation Director, advised that the plan {or the beach bathrooms has been prepared by Robert Walters, Architect, and approved by the Recreation Advisory Board. Robert \tr(alters, Architect, was available to respond to quesrions regarding cost evaluations and presented his recommendations for the new bathrooms and lifeguard office at the beach. City Manager Flatley informed the Commission that the second pre-bid conference for a Pier Restaurant facility will be held tomorrow and that proposals will be submitted at the next regular meeting. It was agreed to include a resolution to cover the erosion control grant on the next agenda in order to meet the May deadline. Kristen Jones, Recreation Coordinator, presented her reasons for recommending Gametime as the company for the playground equipment needed at Frost, Modello, Meli, and Mullikin Parks and the beach area. Funher comments were mentioned about her thorough evaluation over the past ts/o months to research the equipment to ensure the best product. Mr. Tapp stated that the City can purchase this equipment from the Volusia County Contract and that the cost will include installation. Mr. Tapp presented a summary of his depanment's Capital Improvement Program and mentioned that the Recreation Advisory Board reviewed the items on April 11. He reviewed the projects covered under grant funding and presented cost estimates on the projects not funded by grants. Marie Jabalee, Finance Director, mentioned that interest rates have gone up from 5.4olo in February to 6.1.o/o currently and encouraged the Commission to consider the upcoming budget commitments before borrowing more funds. She mentioned that the City will owe $600,000 to Broward County for fire services in the Griffin area, $50,000 a.year for a recently purchased fire engine and additional costs are expected because the Fire Department needs additional equipment. WORKSHOP MEETING 3 APRTL 19, 1994 Comments were expressed on the need for a multipurpose building, improvements for Modello Park and the possibility of loan financing to construct first class facilities at all of the City's parks. Concerns were expressed on how the facilities would be maintained after they were constructed since Dania does not have a good track record in this regard. 5. City Manager Flatley mentioned that there aren't any good asphalt bids available currently for the amount of street resurfacing that the City needs. He advised that there is $130,000 available from the gas tax revenue and recommended to extend the street resurfacing into next years budget so that a better comprehensive program could be bid. Mr. Allen mentioned that the City receives $195,000 a year from gas tax revenues for maintaining streets, purchasing street right-of-ways, building new streets, and for drainage work. He encouraged the Commission to begin the drainage project in the SE 5th Avenue area and to repair of the bridge at Nr*/ 1st Street since the load limit has been lowered to two tons. 6. City Manager Flatley explained that Mr. Herdman, owner of the property known as Creative Crafts, located to the east ofthe Boisy $flaiters center, has requested a pre-annexation agreement prior to the ennexation of his property into the City of Dania. Mr. Herdman owns the property used for the entrance into the center which is a dangerous access from Stirling Road. Mr. Flatley suggested to build an alternate drive-way through the right-of-way that exists to the rear of the building. Dan Oyler, City Planner, mentioned his negotiations with Mr. Herdman over the past few months to come to the Pre-annexation agreement that is attached in the backup. Funher discussion followed on the zoning for the property and the need to go back to Mr. Herdman to see if he agrees with IG zoning. ITEM 8 \TAS HEARD AFTER ITEM 6 ITEM 7 \TAS HEARD AFTER ITEM 3 7 . Commissioner Hyde suggested to have a three-way stop sign installed along NE 2 Street near Gulfstream Road to resolve the speeding problem and the Commission agreed to have City Clerk Mullikin request the sign from the Depanment of Transportation. Vito Mancino informed the Commission of two signs near Harbor Towne and Tug Boat Annies that are blocking the view of motorists. ITEM 6 \TAS HEARD AFTER ITEM 7 ITEM 8 \TAS HEARD AFTER ITEM 6 WORKSHOP MEETIilG 4 APRTL 19, 1994 Vice Mayor Grace encouraged the Commission to use the $150,000 available for capital items towards building improvements to Modello Park and Frost Park. City Manager Flatley mentioned that he expects information next week on CDBG funds and that staff could bring a better proposal back to the Commission. ITEM 5ITAS HEARD AFTER ITEM 7 8. \flill Allen, Growth Management Director, presented a letter from Attorney Ed Cunis requesting direction from the Commission regarding airpon litigation. The Commission generally agreed to hold a private session at the April 26 regiar meetint. Mr. Allen advised that since the Broward County Commission has approved the Master Plan and Part 150 Study the next step is to obtain FAA approval. He mentioned that the County will have to amend the County Land Use Plan to show the expansion, conduct an environmental impact study and eventually stan the DRI process. The runway funding will be requested after the EIS is completed but the terminal and parking garages can be staned right away as federal funding is not required. Further discussion followed on Mr. Flatley's letter to Mr. Spofford asking that he forward any funding proposals going to the State or Federal Bovernments onto the City and that contacts have been made with the National League of Cities on airpon issues. ITEM 4 WAS TMARD AFTER ITEM 8 City Maneger Flatley advised that Congressman Peter Deutsch will be at City Hall on June 1. This workshop meeting adjourned. CIty C M WORKSHOP MEETING APRIL 19, 19945