HomeMy WebLinkAbout1994-05-03 Workshop City Commission Meeting MinutesROLL CALL:
Present:
Mayor:
Vice Mayor:
Commissioners:
City Manager:
City Attorney:
City Clerk:
MINUTES
DANIA CIIY COMMISSION
WORKSHOP MEETING
MAY 3, 1994
Bob Mikes
Bobbie Grace
John Bertino
Bill Hyde
Albert Jones
Robert Flatley
Frank Adler
Wanda Mullikin
1. City Manager Flatley introduced Mike Pacoda and Gregg Novak, Venice Pier Group,
Inc., who have submitted an RFP for the Pier Restaurant at Dania Beach.
Mr Pacoda explained that the Venice Pier Restaurant and Bait Shop has been in operation for
eight years. The restaurant has 150 seats inside and 240 seats on an open air deck, a Tiki Bar, a
fuIl-service kitchen, an inside service bar and a public facilities outside. The 30 year lease
began in 1987 md includes a low base rent and a percentage rent. Mr. Pacoda mentioned that
the operation broke even the first three years and has done real well the past three years. The
facility employs over 100 people, has sales in excess of 3 million dollars., and grosses 600lo of
revenues from seasonal tourist trade. The Venice Pier Group also operates the City's 72Q loot
pier ar a split fee. The bait shop provides service for limited snack and food items, bait and
tackle fishing accessories and various sundry items. Full service hours of operation are from
11:30 a.m. to 9:30 p.m. as business dictates with the Tiki Bar remaining open until 12:00
midnight and the bait shop remaining open 24 hours except in the summer until 10:OO p.m.
A question and answer period was conducted with the Commission and Carl Adler, Esq. on
the following issues:
*The Venice Pier operation has 3,000 sq.ft. inside and 3,000 sq.{t. outside;
1WORKSHOP MEETING MAY 3, 1994
+The Venice Pier request for $12,OOO rent in the first year and the City's need to recoup a
certain 1st year debt service amount;
+Time frame to build the restaurant and permit process (Coastal Technology has obtained the
foundation permits and County, City, State permits will still be needed);*Dania Pier construction progress;
'rEntrance ramp and walk-way to the restaurant;*Clarification on auditing procedures and attaining gross sales amounts;*Consideration of rearranging the first five years of the proposals to be more in line with the
Venice Pier lease;
xDocks to access the pier;
*City's loss in revenues from parking meters since the pier restaurant was closed;
+Lease to be prepared and financing requirements to build the restaurant;
"The type of restaurant market in the area.
The Commission generally agreed that further negotiations are needed and directed City
Manager Flatley to visit the Venice Pier to obtain further information on the operation.
Vice Mayor Grace brought attention to \7i11 Allen's memorandum expressing his opinion that
it is premature for the Ciry ro hire a public relations firm or consultant for the 90th Binhday
Celebration. Vice Mayor Grace mentioned that ]i(illiam Flakes is available to respond to the
Commission regarding some misunderstanding relating to his recent presentation.
\7illiam Flakes clarified that his proposal for a number of projects amounting to $81,000 for
the City's 90th Binhday Celebration was not meant to be funded by the City. He advised
that corporations, businesses in the community and sales from posters and t-shins were going
to fund his ideas. Mr. Flakes expressed his opinion that the City should pursue efforts to
promote the City's historic contributions based on it being the oldest City in Broward and
offered his assistance in the planning process.
Further comments involved using members from city advisory boards, citizen and business
members, and the Chamber of Commerce to form a committee for the 90th Binhday
Celebration. Mayor Mikes mentioned that the City is not prepared financialiy to hire a
consultant or public relations individual at this time and that information can be provided to
the news media to promote the event.
The Commission agreed that further meetings will be needed during the planning process for
this event.
3. Thomas Grammer, Fire Chief, presented a proposal for extending fire services in the
Griffin area for consideration in the 94/95 budget preparations. Division Chief Mulford
presented background information on the rescue equipment that will be needed and
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2. Mayor Mikes suggested the Commission consider using staff for the 9fth Binhday
celebration planning based on information that Cooper City promoted their recent 35th
Founder's Day event by utilizing their Recreation staff.
encouraged the City to take advantage of the vehicle price which is based on a two year old
bid quote. Further discussion followed on warranty information and maintenance of the
vehicles.
The meeting recessed at this time to allow further review of the backup material from the Fire
Rescue Department.
Division Chief Mulford reported that transport collection fees have increased and presented
his anticipated projections for the future..
City Manager Flatley advised that this year will be an overlapping year where the City has to
pay the County and its own cost to provide fire services in the annexed area and
recommended floating a note for 10 years at 5olo interest to handle the financial impact .
Division Chief Mulford advised that 10 firefighers will need to be hired and that the City can
save over $90,000 by bringing them on December 7 instead of October 1 and that the sale of
the 1977 Sutphen Aerial Platform at $80,000 will also offset the City's costs for the additional
services in the Griffin area.
City Manager Flatley advised that approval of the rescue vehicle will be added to the agenda
for the next regular meeting.
4. Commissioner Hyde presented a W'ater Conservation Program Brochure to be used to
educate the public in the area of salt water intrusion and water conservation to reduce cost and
waste. Commissioner Jones mentioned the need to be careful not to overwhelm the public
with too much information at one time and suggested to place tips on the water bills on a
monthly basis.
Bud Palm, Utilities Director, reponed that there is still a transition going on with the change
to monthly billing.
Commissioner Hyde suggested to seek the idea of piping in gray water from Holl)'wood for
major park facilities and other large water users in the City for recycling purposes.
Commissioner Benino felt that new homes should be built with Bray water c p^bilities and
that this needs to be addressed at the county level. Mr. Palm mentioned that Hollywood is
buiiding the facility for gr^y water now and that they will help to finance the pipelines for
Cities to connect.
5. Commissioner Jones suggested to consider the use of credit cards for small purchase
items for City business. Nanci Denny, Purchasing, advised that a survey was conducted by
faxing a form to 28 cities of which 13 responses were not {avorable to using credit cards. Ms.
Denny advised that the City uses an open purchase order for facilities like Home Depot,
Office Depot, and Sears which provides the same type of convenience for an employee as a
credit card. She mentioned her problem getting receipts from departments for invoices now
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and felt that there would be a funher problem if credit cards were used. Commissioner Jones
thought that the credit cards may save rhe Ciry money and cut down on rhe paper rrail.
Commissioner Benino requested City Manager Flatley to include discussion o{ sidewalk signs
in the downtow n area. to the next agenda.
This workshop meeting adjourned.
City Glerk Auditor
4WORKSHOP MEEIII{G MAY 3, 1994