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HomeMy WebLinkAbout1994-07-26 Regular City Commission Meeting MinutesINVOCATION BY REVEREND LEWIS PLEDGE OF ALLEGIANCE ROLL CALL: Present: Mayor: Vice Mayor: Commissioner: City Manager: City Attorney: City Clerk: II!NUTES DANIA ClrY COMMISSIOI{ REGULAR MEETING ,uLY 26, 1994 Bob Mikes Bobble Grace Bill Hyde Robert Flatley Frank Adler Wanda Mullikin Absent: John Bertino Albert Jones A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to excuse Commissioner's Bertino and Jones from this meeting. The motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes PRESENTATrcNS BSO Deputy of the Month Rick Frey, BSO Chief, introduced himself as the new District Commander of District II for Dania and expressed his intentions to live up to the tradition that has been previously established by Chief Farley and Major Carney. Chief Frey presented the deputy of the month award to Deputy Craig DeGuices for outstanding performances during the month of June, tREGULAR MEEflNG JULY 26, 1994 Commissioners: 1994. Chief Frey reported that his first week on the job was very busy with quite a few infuries that occurred in the depanment. 1. CONSENTAGENDA A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to approve the Consent Agenda except for items 7.2 md 1.5. The motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 1,.2 Vice Mayor Grace requested that page 8 of the minutes of the July 12, 1994 meeting be corrected in reference to a comment made by John Chamberlain. City Clerk Mullikin informed the commission that the minutes had already been corrected to read 'John Chamberlain, author of the article explained that the article involved an interview and the views expressed were those of the person being interviewed and not necessarily those of the writer." A motion was made by Commissioner Hyde seconded by Vice Mayor Grace to approve the minutes as corrected by the City Clerk. The motion passed on the following roll call vote: Commissioner Hyde - yes Vice Mayor Grace - Yes Mayor Mikes - yes At this time Vice-Mayor Grace presented Mayor Mikes with the Dictator of the Year award from the Dania Democratic Club. 1.5 The City Attorney read a resolution for commission approval authorizing the City Manager to contrad for the purchase of one 1994 Vac-Con sewer cleaner in the amount of $149,899.00 by using the competitive bid of Miami Beach. Mayor Mikes explained that he requested this item to be pulled in order to inform the citizens of the advantage of the City's purchasing this equipment rather than contracting for the services. A motion was made by Vice Mayor Grace seconded by Commissioner Hyde to approve the adoption of the resolution authorizing the purchase. The motion passed on the following roll call votet Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 2REGULAR MEETING JULY 26, 1994 PROCLAMATIONS None 3. BIDS 3.1 \(anda Mullikin, City Clerk stated that the City had received only one bid for the surplus equipment consisting of radios and computer equipment that had been advertised. The one bid in the amount of $257.00 was for the radio equipment only. She recommended that since the cost of an appraisal of the equipment and the advertising amounted to $417.50 that the city offer the radio equipment to the only bidder at the price of $5O0.OO and to include the computer equipment in the auction to be held by Cliff Taylor, Superintendent of Public !(orks. The commission was not comfortable setting a price on equipment that had been bid on, theiefore a motion was made by Commission Hyde seconded by Vice Mayor Grace to reject the bid and include all the equipment in the upcoming auction. Motion passed on the following roll call vote: Commissioner Hyde - yes Vice Mayor Grace - yes Mayor Mikes - yes 3.2 Mayor Mikes recommended that the commission continue the award of the bid for the playground equipment until a full commission was present. Vice Mayor Grace felt that this should be addressed at this meeting. Commissioner Hyde also felt that the item should be acted upon at this meeting. Tim Tapp, Recreation Director, presented his recommendation and answered the questions raised by the commission at the last meeting concerning the American Disabilities Act Requirements, the Insurance, and the Stainless Steel Welds. He stated in regards to the American Disabilities Act Requirements that to date, no specific design guidelines are required for public playground areas. He stated that he had spoken with the Civil Rights office of the Justice Department in \flashington, D.C. and they recommended that local government seek an equal experience for disabled users. In regard to the Insurance issue, he referred to the copy of the Florida Municipal Risk Reporter in the back up material that contained a caution in securing "claims made " policies. In regard to the Stainless Steel Welds, Mr. Tapp referred the commission to information he received from a standard welding manual that states using unlike materials is an undesirable practice. In light of this and the qualifying bidders, Mr. Tapp recommended that the commission award the bid to Gametime which met all requirements of the bid specifications. The motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 3REGULAR MEETING JULY 26, 1994 A motion was made by Vice Mayor Grace, seconded by Commissioner Hyde to award the bid to Gametime. 5. CITIZENS'COMMENTS None 6. SITE PLANS Nono 7. EXPENDITURE REQUESTS None 8. DISCUSSION AND POSSIBLE ACTIOI{ 8.1 Marie Jabalee, Finance Director informed the Commission that she and Mike Smith, Personnel Director, had negotiated with Madsen, Sapp, Mena, Rodrigues & Co. to perform the audit for the 1993/94 fiscal year. She also stated that they did not negotiate with Grant Thornton because they were firm on their price, and the third firm Rachlin Cohen which the commission rated third was not called in. Grant Thornton's price for a one year engagement was $31,500, and a three year engagement was $30,500, $32,500 and $34,500. Madsen Sapp came down from $39,500 for the one year engagement to $31,000 and for a three year engagement it would be $30,000, $32,000 and $34,000. A motion was made by Vice Mayor, seconded by Commissioner Hyde to hire Madsen, Sapp, Mena, Rodriques & Co. for the one year engagement in the amount of $31,000. The motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yea 8.2 Ed Cunis, Attorney for the Airport, presented the following information to the commission: Item l. Attorney Cunis recommended that the City submit a letter to the Department of Transportation advising them that the proposed use of that 97 rcres for an approach and transition zone for Runway 9P./27L is contrary to the city's plan and the Broward County Commission's plan and that the city opposes such an agreement between Broward County and D.O.T. Mayor Mikes stated that he would be willing to sign the letter. Item 2. Attorney Cunis stated that this item involves opposing the funding through the passenger facility charge (PFC). The airport has the power to charge up to $3.0Oper passenger for certain purposes for funding. They can only use this funding for the uses that are authorized either under the master plan or the Part 150 Study and since we don't feel either plan is helping us it may be to our advantage to oppose this funding source along with the remaining funding sources. The opposition has to be formal to the FAA. Mayor Mikes stated that the letter opposing this issue needs clarifying language stating that the city is 4REGULAR MEETING 4. PUBLIC HEARINGS. NONE JIrLY 26, 1994 opposing it because the project has not been properly presented and alternatives are available at much less of a cost to the airlines and the flying public. Attorney Cunis stated that the preparation of this letter should be coordinated between him and staff. The Mayor stated that the letter should go out under the signature of the Mayor. Item 3. Attorney Cunis stated that a July 5, 7994 agetda report requesting a selection negotiation committee to hire a consulting firm to assist Broward County in developing an application to amend the existing development order for the Fort Lauderdale-Hollywood International Airport DR indicates that the Broward County Aviation Depanment and Broward County feel that they need a DRI review ofthe extended nrnway. A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to approve the Mayor's suggestion on the lefters discussed in item 8.2. 8.3 A motion was made by Vice Mayor Grace, seconded by Commissioner Hyde to delete item 8.3 from the agenda. - Discussion of the City's participation in the Regional wellfield Treatability Study. 8.4 Vill Allen presented a status report on the progress that has been made on the 9fth binhday celebration of the city. He stated that the input from citizen committees is at a very high level. Mr. Allen summarized the concept for the celebration and requested the commissions approval of the concept. 1Vill Allen presented a concept consisting of a site plan, a listing of entenainment activities, a memo from the Publicity and Public Relations Committee, and an agreement for concessionaires, for the commission's consideration. He stated that the celebration is anchored by Pioneer Days. He requested that the commission approve the concept plus $30,000 for seed money to allow detailed preparations to take place. The Mayor thanked Iflill Allen, staff, and volunteers involved for all the effort they are putting into the preparation of this event. It was the general consensus of the commission that some kind of activity be included for the Friday evening of November 4th which is the actual binhday date preceding the November 5th and 6th celebration. A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to approve the concept as presented and set aside $10,000 of seed money pending the steering committee presenting the commission with a budget at the next workshop. Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 5REGULAR MEETING JULY 26, 1994 The motion carried unanimously. 8.5 Tim Tapp, Recreation Director, requested the commission's approval of a design-build request for proposal for the Modello Park Swimming Pool. After discussion, a motion was made by Vice Mayor Grace, seconded by Commissioner Hyde to approve the request for proposal presented by Mr. Tapp. Motion passed on the following roll call vote: Commissioner Hyde - yes Vice Mayor Grace - yes Mayor Mikes - yes At this time Vice Mayor Grace requested Tim Tapp to remove the white sand, put the black dirt down and place grass around the concession stand at Modello Park to be ready for the Red Bird Tournament that stans Thursday, July 28th. Mr. Tapp stated that they will clean up the whole area but he advised against laying down sod. 8.5 I7ill Allen informed the commission that the city applied for and received a grant for 5Oo/o of the funds to place shutters for hurricane protection on the first floor of city hall which will be the emergency operation center. He requested authorization to enter into an agreement and begin the process by putting specifications together for securing bids for the shutters and bringing them back to the commission for approval. A motion was made by Commissioner Hyde to adopt the resolution approving this agreement. Motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 8.7 Tom Grammer, Fire Chief, requested approval of a resolution authorizing the submission of a grant application for EMS Pen Based Computer Repon System. A motion was made by Vice Mayor Grace, seconded by Commissioner Hyde to adopt the resolution. Motion passed by the following roll call vote: Commissioner Hyde - yes Vice Mayor Grace - yes Mayor Mikes - yes 8.8 Tom Grammer, Fire Chief, requested approval of a resolution authorizing the submission of a grant application for Emergenry Patient Extrication Equipment. 6REGULAR MEEflNG JULY 26, 1994 A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace approve the resolution- Motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 8.9 A motion was made by Commissioner Hyde to adopt the resolurion authorizing the submission of a grant application for Emergency Equipment - Defibrillation Equipment for ALS Paramedic Engine Company. Motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 8.10 A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to adopt the resolution authorizing the submission of a grant application for an Emergency Transport Vehicle. Motion passed on the following roll call vote: Commissioner Hyde - yes Mayor Mikes - yes Vice Mayor Grace - yes 9. APPOINTMENTS 7REGULAR MEEIING ,uLY 25, 1994 9.1. The appointments to the Airport Advisory Committee were continued to the next commission meeting due to the fact that the appointing commissioners were absent. 9.2 Mayor Mikes appointed Beulah Lair to the Community Center Advisory Board. A motion was made by Commissioner Hyde, seconded by Vice Mayor Grace to approve the appointment. Motion passed on the following roll call vote: Commissioner Hyde - yes Vice Mayor Grace - yes Mayor Mikes - yes 9.3 Mayor Mikes continued his appointment to the Dania Housing Authority to the next regular commission meeting 9,4 The appointment to the Unsafe Strucnrres Board was continued to the next regular commission meeting. 9.5 The appointment to the Downtown Redevelopment Agency and Dania Economic Development Committee v/as continued to the next regular commission meeting due to the fact that the appointing party, Commissioner Jones, was absent, 10. ADMINISTRATIVEREPORTS CITYMANAGER City Manager Flatley encouraged everyone to attend the "Night Out on Crime" event on August 2, 7994 atPar Meli Park. CITY ATTORNEY . City Attorney Adler informed the commission that he had met with the Broward County Officials in Hollywood regarding the extension of our Fire Rescue Equipment contract into the Griffin area. He stated that Broward County claims that the city has to go another year on their fire contract with the County. He stated that the city's position on this is that the contract ends December 31,1994. Following their meeting, Attorney Adler received a letter from the County expressing a desire to compromise for six months oi 1995. He asked permission from the commission to reject the offer on behalf of the city and stand firm in the fact that the contract ends December 31,1994. The commission granted permission for the City Attorney to do so. 11. COMMISSIONCOMMENTS 11.1 Commissioner Benino Absent 77.2 Commissioner Hyde Commissioner Hyde thanked the commission for allowing him to present the proclamation to Wilbur Fernander at the Hilton Hotel on Saturday night. He stated that there were 400 people from various parts of the United States in attendance for the presentation. He commented on how well orgrniz.ed the affair was. 11.3 Commissioner Jones Absent 77.4 Vice Mayor Grace Vice Mayor Grace wished a happy birthday to Marvin Cunningham, a citizen of Dania. She reported that the Dania Activity Committee and the Optimist Club of NE Hollywood are doing a joint venture on August 12th by bringing a play to Broward County called'Daddy 8REGULAR MEETING JULY 26, 1994 Please Don't Leave" at Attucks Middle school at 8:00 p.m. The play focuses on drug related problems and she encouraged everyone to attend. She encouraged everyone that would, to sponsor a child to attend the play. She also stated the benefits from the play would go toward the scholarship funds of the Dania Activity Committee and the NE Hollywood Optimist Club. Tickets are $20.00 each. She informed the commission that she will be going out of town on August 3rd to aftend a convention for the MLK committee. She commented on the progress of the 90th birthday celebration of the city but she stated the importance of getting some of the larger businesses in the city to underwrite the large functions that will be taking place during that celebration. 11.5 Mavor Mikes Mayor Mikes sated that he was unable to attend the \tr(ilbur Fernander function and thanked Commissioner Hyde for attending and presenting the resolution. He congratulated the commission for their efforts at the budget workshop and complimented the staff and City Manager for their effons in preparing the budget. He also thanked Vincent Carroll for his all day presence at the Budget V/orkshop. This reglular meetinEl adiourned. MayonGommissionel 9REGULAR MEETING /t- City Clerk-Auditor ,uLY 26, 1994