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HomeMy WebLinkAbout1994-07-12 Regular City Commission Meeting MinutesMayor: Vice Mayor: Commissloners City Manager: City Attorney: City Clerk: . MINUTES DANIA ClrY COMMISSION REGULAR MEETING JULY 12, 1994 Bob Mikes Bobbie Grace John Bertino Bill Hyde Albert Jones Robert Flatley Frank Adler Wanda Mullikin INVOCATTON BY WANDA MULLIKIN, Clry CLERK PLEDGE OF ALLEGIANCE ROLL GALL: Present PRESENTATIONS. +Fire Administrative Repon Thomas Grammer, Fire Chief, advised that the Fire Department Flag will remain at half mast until July 14 in commemoration of the 14 firefighters recently killed in Colorado. Roben Basic, Dania Firefighter/Paramedic, was one of eight paramedics honored by Hollywood Medical Center during EMS \7eek. Chief Grammer presented a detail repon on the 300 rescue responses by the Fire Department and advised that his department will attend the State EMS Advisory Council to lobby for grants. *BSO Deputy of the Month Lt. Anton reported that the Deputy of the Month presentation is continued to the next regular meeting. He reported that BSO and the Public \W'orks Depanment removed over 38,000 pounds of trash from the southwest section relating to the neighborhood cleanup 1.REGULAR MEETING tuLY L2t 1994 Vice Mayor Grace asked Lt. Anton to look into a drag racing incident on July 4 near Modello Park and asked when the speciai unit vehicle wiil be scheduled for Modello Park. Lt. Anton stated that electronic equipment is currently being installed and that some wiring needed to be replaced on the unit. Lt. Anton mentioned that there are two candidates for the Commission to choose from for BSO Chief under item 8.1 and mentioned the need for civic crime organizations in all areas of the City. Lt. Anton encouraged public attendance at the "Night Out On Crime" event being held on August 2 at Patrick J. Meli Park. Chamber of Commerce Status Report was continued to the next regular meeting. City Manager Flatley mentioned the need for volunteers on Saturday at the Graves Museum to assist with lan&caping improvements and people can call925-7770. PULLED FROM CONSENT AGENDA 1. CONSENTAGENDA A motion was made by Vice Mayor Grace, seconded by Commissioner Jones to approve the Consent Agenda except for items 1.3, 1.4 and 1.5. The motion passed on the following roll call vote: Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - yes 1.3 Due to the recent passing of Loretha \Waiters, Commissioner Jones presented condolences to the family and mentioned her many community effons in Dania. Commissioner Jones mentioned that Boisey Waiters (husband to Loretha Sfaiters) was one of the first African Americans to be an elected official in Broward County and the City of Dania A motion was made by Commissioner Jones, seconded by Commissioner Benino to adopt the resolution in recognition of Loretha B. Waiters for her many contributions to the citizens of the City of Dania. 2REGULAR MEETING JULY 12, 1994 program . Discussion followed on the public attendance at the newly founded civic association meeting and BSO being granted another flat-top poiice car for radar and traffic enforcement. Commissioner Jones pulled items 1.3, 1.4 and 1.5 from the Consent Agenda. The motion passed on the following roll call vote: 1.4 Bud Pa1m, Utilities Director, reported that the engineers original estimate on the I&I System was 1.9 million gallons of waste water. The dry weather infiltration was 1.3 million for a total of 3.2 million gallons per day contribution. The City's contribution has been reduced to 2 million gallons a day.. The original cost for the repairs and SSES portion was $988,900 of which the engineer expected only 350,000 gallons removed and the City has saved $744,000 to date. Commissioner Jones commended Mr. Palm and his depanment for their efforts to reduce sewer rates. Mr. Palm advised that the Sewer Budget is reduced by $400,000 this year and that sewer rates should come down even more next year. Discussion followed on the need to address water conservation in the future. A motion was made by Commissioner Jones, seconded by Commissioner Bertino to adopt the resolution extending the proposal of Madsen/Barr Corporation to supply labor, equipment and materials to install 8-inch, 1O-inch and 12-inch UJiners in manhole sections of the City's Sanitary Sewer System and approving an additional expenditure of an amount not to exceed $60,000. Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - yes Commissioner Hyde - yes Vice Mayor Grace - yes 1.5 City Manager Flatley presented a list of items that need to be declared surplus from the Public Works Depanment. He mentioned that the items will be advertised and circulated in the community for bid offering. Commissioner Jones requested City Manager Flatley to distribute a list of items being considered for surplus to the Commission before they are cannibalized. Mr. Flatley confirmed that the City takes whatever parts that are reusable from vehicles prior to them being declared surplus. He suggested to continue these items if the Commission wants more time for review. Mayor Mikes read the list of items being declared surplus. He cautioned that advertising may cost more than what may be gained from receiving bids and recommended to use a local paper in Dania for the advenising. City Attorney Adler stated that the value amounts are determined by garage personnel and that the real value is the amount the City can obtain when they sell the items. Commissioner Jones mentioned his concern that items are stored in the Public 'i0 orks Compound for extended periods of time before being declared surplus and that vandalism is taking place. Commissioner Hyde suggested to provide a more secure area for items in an effort to prevent vandalism. 3REGULAR MEETING JULY 12, 1994 The motion passed on the following roll call vote, A motion was made by Vice Mayor Grace, seconded by Commissioner Bertino to adopt the resolution declaring certain personal property as being obsolete and surplus and no longer needed for municipal purposes and funher declaring the intent by the City of Dania to sell same. The motion passed on the following roll call vote' Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - yes Commissioner Hyde - yes Vice Mayor Grace - yes 2. PROCLAMATIONS 2.1 Mayor Mikes deciared July 23, 1994, as "W'ilber Fernander Day" in the City of Dania. 3. BIDS-none 4. PUBLIC HEARINGS - 4.1. Dan Oyler, City Planner, mentioned the need to amend the Landscape Ordinance based on a State Statute requirement that is prohibiting the City from obtaining a "Weil \Withdrawal Permit" from the South Florida Vater Management District. The City is required to instail rain censor devices on a1l new irrigation systems to determine soil moisture and establish a list of criteria for irrigation plans. The South Florida Water Management District is also requiring a,40o/olevel for native plant material in all areas and local nurseries have not been able to meet the quantities needed. Mr. Oyler stated that SF\flMD recommended the City to meet a 30o/o requirement this year and a 35"/o requirement next year. A motion was made by Commissioner Hyde, seconded by Commissioner Bertino to amend Sectior 26-44 Native Plant Material by adding a section (C) to read "Founy percent (40"/") will be required January 1., 1996" and to include 30 foot spacing on Section 26-52. The motion passed on the following roll call vote: Mayor Mikes opened the public hearing on the ordinance as amended. Hearing no one speak in favor or opposition, the Mayor closed the public hearing. A motion was made by Commissioner Hyde, seconded by Commissioner Jones to adopt the Landscape Ordinance as amended. 4REGULAR MEETING JULY 12, 1994 5. 6. The motion passed on the following roll call vote: Commissioner Bertino - yes Commissioner Hyde - yes Commissioner Jones - yes Vice Mayor Grace - yes Mayor Mikes - yes CITIZENS' COMMENTS - none SITE PLANS 6.1 Judy Usifer, Chairperson for the Dania Housing Authority, requested approval of a Site Plan for aDay Care Center located at 715 \Vest Dania Beach Boulevard. Oscar Vaggie, Architect, advised that the budget for the five-classroom project is under $80,000 and that the schematic design is approved by Broward County HRS. \(i1l Allen, Growth Management Director, advised that the Planning & Zoning Board did recommend approval xs the project con{orms to al1 ofthe setback, height, landscape, and parking regulations. Mr. Alien stated that the 5700 square foot building has a capacity limit of 84 children and fits into the total site plan for the Saratoga Apartments. Judy Usifer agreed to include three sable palms to the site plan at Mayor Mikes request. A motion was made by Commissioner Hyde, seconded by Commissioner Bertino to approve SP-19-94 as requested by the Dania Housing Authority. The motion passed on the following roll call vote: Commissioner Bertino - yes Commissioner Hyde - yes Commissioner Jones - yes Vice Mayor Grace - yes Mayor Mikes - yes 7. EXPENDEURE REQUESTS 7.7 City Manager Flatley advised that funds are available in the Water Reserve Budget to cover the $2,610 expenditure request by Bud Palm. Mr. Palm mentioned that he exceeded the $200,000 limit to cover an additional street for waterline replacement. A motion was made by Commissioner Hyde, seconded by Commissioner Bertino to approve the expenditure of $2,510.00 for water line replacement. The motion passed unanimously. 5REGULAR MEETING JULY 12, 1994 8. DISCUSSION AND POSSIBLE ACTION 8.1 City Manager Flatley reported that the Commission interviewed two candidates for BSO District II Chief; Captain Rick Frey and Captain Paul Lauria. Mr. Flatley advised that both individuals are highly qualified for the position and that the Commission must choose a new Captain {rom the two candidates. A motion was made by Commissioner Hyde, seconded by Commissioner Bertino to select Captain Rick Frey as the new BSO Commander. Vice Mayor Grace suggested to ask BSO to supply one more candidate for review by the Commission prior to making a final selection. The motion passed on the following roll call vote: Commissioner Bertino - yes Commissioner Jones - no Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - no Mayor Mikes offered his congratulations to Chief Rick Frey. 8.2 City Manager Flatley presented the recommendation by Bud Palm, Utilities Director, to purchase a sewer/drainage catch basin cleanout truck and authorize the hiring of a truck operator. This would be a cost affective method compared to going out to bid for a $40,000 annual contract to have the catch basins and sewer laterals cleaned. Mr. Palm mentioned that s/arranty information and a list of municipalities who use the Vac- Con Truck are supplied in the backup. He recommended to hire someone with experience in using the truck and Vice Mayor Grace felt that the budget should be reviewed be{ore hiring a new employee. Felix Denmon, Southern Sewer Equipment Sales, advised that his company is the only manufacturer in the South and that there could be some changes to the truck prior to delivery. Mr. Denmon stated that his company will conduct retraining as long as the City owns the truck and that pre-delivery inspection and acceptance procedures are conducted at delivery. The Commission generally agreed with the request and to include a resolution approving the truck on the next regular meeting agenda. 8.1 Mike Smith, Personnel Director, presented the following ranking for auditing services from the three proposals received: 6REGULAR MEETING JULY 12, 1994 Commissioner Benino - yes Commissioner Jones - no Mayor Mikes - yes Commissioner Hyde - no Vice Mayor Grace - no . Grant Thornton $31,500. Madsen-Sapp - $39,500. Rachlin & Cohen - $29,000 A motion was made by Vice Mayor Grace, seconded by Commissioner Jones to enter into negotiations with Madsen-Sapp for a three year contrad for the City's annual auditing services. Marie Jabalee, Finance Director, advised that Grant Thornton conducted a very thorough audit ofthe City's records last year and that their procedures were not disruptive to the department as was experienced with past audits. She stated that all auditors have to follow the same procedures and standards set forth by the auditor general and requested the Commission to retain Grant Thornton again this year. Commissioner Bertino expressed concern that Madsen-Sapp is $8,000 higher than the other proposals and Mayor Mikes was concerned that the firm was not local. A motion was made by Mayor Mikes, after passing the gavel, to continue this until after the budget meeting on July 20. The motion to table failed on the following roll call vote: Commissioner Hyde clarified that the motion made by Vice Mayor Grace is to enter into negotiations not to enter into contract and that the City should consider using a company with a different audit approach. City Attorney Adler mentioned that a clarification may be needed from the Auditor General because the instructions sent out last year showed that it is unconstitutional for CPA's not to be able to bid. Marie Jabalee stated that the Auditor General advised that municipalities are not bound to follow the Professional Negotiations Act and that the City can solicit proposals and accept bids. Marie said that the advenisement requested an RFP to be submitted and that the City Attorney felt that a proposal is the same as a bid. A motion was made by Commissioner Benino, to table the item until City Attorney Adler can submit a legal opinion on whether or not the City can negotiate with the auditing firms. 7REGULAR MEETING JULY 12, 1994 Vice Mayor Grace amended her motion, seconded by Commissioner Jones to negotiate with Madsen-Sapp for a one year contract not a three year contract. Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - yes The motion passed on the following roll call vote: Commissioner Bertino - yes Commissioner Hyde - yes Commissioner Jones - no Vice Mayor Grace - no Mayor Mikes - yes 8.4 Commissioner Hyde felt that a multi-way stop sign is needed at the intersection of NE 2 Street and Gulfstream Road to reduce speeding. Vanda Mullikin, City Clerk, advised that the County will no longer be honoring the mutli- way stop sign request as of May 24, 1994, and that the Traffic Engineering Department has to approve all future requests. A motion was made by Commissioner Hyde, seconded by Commissioner Jones to adopt the Resolution for multi-way stop signs at the intersection of NE 2 Street and Gulfstream Road. The motion passed on the following roll call vote: Addendum 8.5 City Manager Flatley presented a letter from the Mayor clarifying the City's position on some issues that were mentioned in an article written by John Chamberlain in the Reponer Newspaper entitled "A Citizen Prospective of the City of Dania". Commissioner Hyde and Commissioner Jones did not feel the City should be involved in trying to defend itself and that people have a right to their opinion. Mayor Mikes felt that a response is appropriate to correct misinformation about the airpon litigation, garbage contract, sewer system, flooding in the southeast section and the Dania Pier. He then read the letter into the record. John Chamberlain, author of the anicle, explained that the article involved an interview and the views expressed were those ofthe person being interviewed, and not necessarily those of the writer. 8.6 Thomas Grammer, Fire Chie{, presented a request by the Hollywood Fire Depanment to use Dania's aerial truck for about three months until their new trucks arrive. Chief Grammer stated that this has been done in the past with other municipalities and explained that this will not affect the rescue efforts in Dania. 8REGULAR MEETING JULY 12, 1994 Commissioner Bertino - yes Commissioner Jones - yes Mayor Mikes - yes Commissioner Hyde - yes Vice Mayor Grace - yes A motion was made by Commissioner Hyde, seconded by Commissioner Bertino to approve the request for Hollywood to use Dania's aerial truck for three months. Chief Grammer gave a stxtus report on the meeting held with Broward County regarding the contract for fire rescue in the Griffin area. The motion passed on the following roll call vote: 9. APPOIilTMENTS 9.1. Commissioner Hyde appointed Ron Korman and Vice Mayor Grace appointed Ruth Hutchings to the Airport Advisory Board. A motion was made by Commissioner Benino, seconded by Commissioner Hyde to appoint these members to the Airport Board. The motion passed unanimously. The additional appointments were continued to the next meeting. 9.2 The appointment to the Community Center Advisory Board was continued. 9.3 Mayor Mikes continued his appointment for the Dania Housing Authority to the next meeting. 9.4 Mayor Mikes appointed Marge Lessard to the Human Relations Board. A motion was made by Commissioner Bertino, seconded by Vice Mayor Grace to aPProve the appointment of Marge Lessard to the Human Relations Board. The motion Passed unanimously. 9.5 Commissioner Benino appointed Captain Craig Mc Adams to the Marine Advisory Board. A motion was made by Commissioner Hyde, seconded by Commissioner Jones to approve the appointment. The motion passed unanimously. 9.6 Appointment to the Unsafe Structures Board was continued to the next meeting 9REGULAR MEETING JULY 12, 1994 9.7 Appointments to the Do'wntown Redevelopment Agency and Dania Economic Development Committee were continued to the next meeting. 10. ADMINISTRATIVEREPORTS CITY MANAGER 10.1 City Manager Flatley explained the items to be discussed at the workshop meeting on l,iy 79,19e4. 1,0.2 Budget workshop scheduled for Wednesday, July 20,7994, ar 9:00 a.m. and 90th Birthday Committee Meeting to follow. CITY ATTORNEY - - no comments 11. COMMISSIONCOMMENTS 1 1.1 Commissioner Bertino Commissioner Bertino requested that Department Heads be available at the Budget Vorkshop as each department is reviewed. He asked City Manager Flatley to check the maintenance program on the pump for the lake at Meadowbrook Condominium and suggested that the lake be pumped down prior to a heary rain storm to deter flooding. Commissioner Bertino mentioned the positive citizen involvement at the Civic Association meeting on crime in the southwest section and encouraged the public to attend the "Night Out on Crime" at Patrick J. Meli Park. Commissioner Bertino mentioned that the museum needs voiunteers and that this would be a good community project for Boy Scout Troops to use for their community service hours. 71.2 Commissioner Hyde Commissioner Hyde encouraged the public to come to the "Night Out on Crime" event and mentioned his recent ride on tall ships from the I.T. Parker Center. He asked City Manager Flatley to send the Public $(orks Crew out again in the Griffin area to repair pot holes. 77.3 CommissionerJones Commissioner Jones requested to include an ordinance amendment to the General Employee's Pension Code to the next workshop. He commented on his attendance at the Democratic Club banquet honoring Frank Adler and the 5fth year 'Wedding Anniversary for Mr. & Mrs. Golden. 10 JULY 12, 1994REGULAR MEETING 11.4 Vice Mayor Grace Vice Mayor Grace commented on the events honoring Loretha rVaiters, Mr. & Mrs. Golden, and City Attorney Adler. Vice Mayor Grace mentioned that her name and the City of Dania were written on a house in the nonhwest section recently to make a statement that she is trying to take the propeny. She encouraged the City to take action to resolve these types of problems as well as the code enforcement problems in the area. Vice Mayor Grace encouraged attendance at the \filber Fernander function on July 23. She will not be able to attend the "Night Out on Crime" on August 2 but mentioned that representatives from the Dania Activity Committee, MUPA and MADDADS will be attending. Mayor Mikes expressed his apology for not being able to attend the banquet for Frank Adler due to his being out of town and requested something to be done about the debris that is going into the lakes at Meadowbrook from rain. Mayor Mikes advised the public of the upcoming Budget Hearing on July 20 and the City's loss of flexibility in planning the budget due to initiatives that are imposed by the legislature. He asked that reports be distributed on a monthly basis from each department so that the Commission can be more aware of overtime and expenditure costs. fhis rcgular meetinEl adiourned. MayonCommi City Glerk-Auditor REGULAR MEETING 11 JULY 12, 1994 11.5 Mayor Mikes ,JUL_26-94 TLIE C P -62 46 SW lst Arrcnue Dania, EL 33004 305r20-0068 Tt' ITIPORfER I Yrur Cbomunity Papcr, roading Dania, hrt Laudffdale,Hallandale,tlollyrmod atd eur cornmuniths, )uly 26, 1994 Wanda Mullikin, City Clerk City of Dania l0O W. Dania Beach Blvd. Daria, Fbrida 33004 Subject: Minutes oI the Dania City Cornmission Meeting lulV lZ, lgg4 Dear Wanda, Sincerely, John M. Chamberlain O_n paSe 8 of the fuly 12, l9g4 Mlnutes under 8.5 paragraph 3, ir srates that ,lrhn Chanterlain, author of the article, explained that the article involved an inbrview and his opinions as the wribr-r ,{ore appropriately, the minutes should reflecr that rl was the author of the article, whichwas an interuiew, and the views expresred where drose of tire person being interviewed, and not necersarily those of the writer.. Than* you for your .Rentioh to thir matter. JLI--26-1994 13:S PiJta.d!.d ry FEAHL Prt}{6 n{, lna P.s2 :59 PIt THE REPORT ER