Loading...
HomeMy WebLinkAbout1997-04-29 Workshop City Commission Meeting AgendaAGENDA DANIA CITY COMMISSION WORKSHOP MEETING APRTL 29, 1997 7:00 P.M. '1. lnterviews with Growth Management Director candidates: .Terry Virta.Sheryl Bower "George "Skip" Grkovic 2. Management reviews. CITY OF DANIA INTEROFFICE MEMORANDUM PERSONNEL DEPARTMENT DATE: April 9, 1997TO: FROM: Commissioners n Monica crimtnWU RE Personnel Director Growth Management Director Selection - 4129197 Of approximately 55 r6sum6s received, we selected eight candidates for further consideration. Of those eight, one withdrew, leaving a pool of seven who were interviewed by the City Manager and myself. R6sum6s ofthe three final candidates are enclosed. They have been scheduled to interview with the commission as follows: Date: Place:City Hall Large Conference Room Time:7:00 p.m. Terry Virta 7:20 p.m. Sheryl Bower 7:40 p.m. George "Skip" Grkovic R6sum6s of the remaining semifinalists are available for viewing. ULJ iilichael Smith Marie Jabalee -tr Tuesday, April 29, 1997 unl * 9at)yas ;vto TERRY L. VIRTA I45 PINE STREET ATLANTIC BEACH, FL 32233 904.241.4718 .. i4:: lri 1 - lLk /r1,1::.(!g( 4-^ '3,' ruu r' - /g, v lt,ca /,:l - ,,,t, ''l r ,-*,-'; l) n ru, - X t.c,'2€ t s /tt-t ,n{ r r.,,.t<.- ,u.1/t {,_,nr.-,,.,,,, r ,.U I -4f.17 -*v,l /-: I --- .-t \- / /,!,P,cL lanuary 6, 1997 City Manager City of Dania 100 West Dania Beach Boulevard Dania. FL 33004 Re: Growth Management Director Dear City Manager I am interested in the Growth Management Director's position you are currently advertising. Having had considerable experience in all aspects of Growth Management, I ofler enthusiasm. dedication, and reputation for your consideration. A review ofthe enclosed resume will reflect several vears ofrelevant Florida experience in addition to practice in three other states. One benefit ofpossessing the degree ofexperience in Florida. I have seen the evolution of the planning process as required by the Legislature. Also have a considerable network ofcoltacts in all levels of govemment which allows lbr ansrvers and opinions for issues of concern to be obtained. In the time spent within the State a high level of credibility has been earned through professional practice as well as involvement within professional organizations. Once you have reviewed my letter and resume I would enjoy meeting and discussing with you the opportunity which you are affording through this position. Sincerel Terry L.irta. AICP /re- RESUME TERRY LEE VIRTA, AICP 145 PINE STREET ATLANTTC BEACH, FLORTDA 32233 oo4l 2414718 PLANNING & ZONING DIRECTOR, St. lohns County, Florida June 1995 to Present County planning director and administrator of a department consisting of 15 employees, responsible for budget preparation; public presentations; maintaining current data base for planning purposes; development of public participation program; preparation of requests for proposals and consultant contracts; Comprehensive Plan amendments; preparation of the Evaluaticn and Appraisal Report (EAR) per the requirements of the State of Florida, Florida Administrative Code and State Statutes; Land Development Code amendments; ordinance drafting; coordination with other governmental agencies and private sector special interest groups; SHIP Program; site plan review; and processing of rezoning, conditional use, special exception and variance requests. COMMUNITY DEVELOPMENT ADMINISTRATOR, St. Lucie County, Florida April 1988 to lune '1995 Director of a department having 59 employees and operational budget of 92,200,000. The Department serves a population of 165,000 in areas of Building, Code Enforcement, Contractors Licensing, Planning and Zoning. Staff is responsible for Planning, MPO, small cities CDBC Program, ordinance drafting, and development, administration and enforcement of land development regulations (including the Building Code) in a rapidly growing south Florida county. Also prepared statutorily mandated Comprehensive Plan and implementing Land Development Code. Developed framework for program of acquiring environmentally threatened lands which was overwhelmingly supported by the voters. PLANNINC DIRECTOR, Treasure Coast Regional Planning Council, Stuart. Florida April 19B5 to April 1988 Responsible for the direction of the planning program for a multi-county agency serving a population in excess of '1 million. Directed the preparation and adoption of a statutorily mandated Regional Comprehensive Policy Plan. Directed staff of 9 professionals and 2 technicians in the conduct of the Counci l's work program. PROIECT DIRECTOR, Southwest Florida Regional Planning Council, Fort Myers, Florida April 1985 to April 1986 Served as team leader in the development of a comprehensive program dealing with generation, handling and disposal of special and hazardous wastes in a seven county region, and was a principal author of the Regional Comprehensive Policy Plan. COMMUNITY DEVETOPMENT ADMINISTRATOR, Collier County, Naples, Florida March 1980 to April 1985 Adrninistrative responsibility for County government division of 62 employees that manages all phases of community development. Charged with administrative responsibility of Planning, Zoning and Building departments as well as current, environmental and transportation planning, and economic development programs. Also served as lnterim County Manager for a period of eight months. Responsible for preparation and submittal of operating budget to the Board of County Commissioners. Terry Lee Virta Resume Page 2 ExEcurlvE DlREcroR, Tippecanoe county Area planning commission, Lafayette, lndiana lanuary 1976 to February 1980 Charged with administration of a planning agency of 12 employees responsible for work program preparation and management, agency budget preparation, presentation and administration, and Study Director for the greater Lafayette Transportation and Development Study (MpO). PLANNING DlREcroR, Macon-Bibb county Planning and Zoning Commission, Macon, ceorgia May 1970 to January 1976 Responsibilities include administration of Planning Division functions, supervising a staff of 9 professionals in an urban area having a population of ,l45,000. PTANN EUEXTCUTIVE DIRECTOR, St. Paul, Minnesota October 1965 to May 1970 Served as sole professional staff member to Long Range Capital lmprovements Budget Committee and as a staff planner to the City Planning Board. Capital lmprovement Budget Committee was composed of over '100 citizens who advised the City Council on capital needs. GENERAT SKTLLS/QUAUFTCAT|ONS Excellent public presentation, negotiation and writing skills; productive management skills; knowledge of word processing programs; solid background in development and administration of land development regulations; strong background in grantsmanship; thorough working knowledge of State of Florida Crowth Management requirements and Florida Statules. EDUCATION Ceorgia College, Milledgevi lle, Ceorgia Master of Science Degree in Public Administration, June l9Z5 University of Minnesota, Duluth, Minnesota Bachelor of Arts Degree, June 1965 Maior: Political Science and History AFFITIATIONS American lnstitute of Certified Planners American Planning Association, National and Florida Chapter Past Treasurer, Florida Chapter, American Planning Association Past Chairman, Treasure Coast Section, Florida Chapter, American Planning Association Past Chairman, Promised Lands Section, Florida Chapter, American Planning Association Past Vice President, Southwest Chapter of Florida Planning and Zoning Association Sheryl L. Bower, AICP P.O. Box 176 Islamorada, FL 33036 December 13, 1996 City Manager City of Dania 100 W. Dania Beach Blvd Dania, FL 33004 Dear Perspective Employer C,C /, 3'/iV* fto' r I It has been brought to my attention that the City of Dania is currently seeking a Growth Management Director I feel that I have the right combination ofeducation and professional planning experience to warant your serious interest. As detailed in my attached resume, I have over nine years of experience in public sector planning. If there is one word that can adequately sum up my professional background it is'diversity'. The type ofdiversity that will allow me to tackle the day to day and long range challenges that u.ill face the Growth Management Director. Having hands on experience in community development, downtown revitalization, grants writing, development review, zoning, comprehensive planning and Florida Growth Management legislation, has well prepared me to serve the residents of Dania. Throughout my professional career there has been one underlying theme: that is my commitment to provide the best possible service to the residents ofthe community. To that end I strongly encourage citizen participation and feedback. I direct my staffto be problem solvers not problem creators. To provide the public with the information required to enable thern to become a part ofthe problem solving process, so that together we can find the creative solutions that will serve the best interests of the entire communitv. Besides having the qualifications necessary to do the job, I also have a Master's degree in Urban Planning and a Bachelor's degree in Landscape Architecture and Environmental Studies. I am a member ofthe American Institute of Certified Planners (AICP). I would welcome the opportunity to meet with you to further discuss my qualifications. I can be reached on a gq4Lfidential basis at my office during the day at (305)852-7100 Messages can be left at my home phone (305)664-2679 or fax (305)664-2680. My email address is sBowER20l0@aol.com. I appreciare your consideration and look forward to hearing from you. Sincerely, I have five years of management level experience. Having realized that one is not bom with good management skills, I have focused on improving my skills tkough membership in leadership organizations, workshops and literature review. I enjoy working with people and my management approach encourages team effort through openness and communication. dt'u(-} ,inic L Sheryl L.'hower, AICP iE te-==l _)rrna"JC&- L. Bower, AICP 176 Islamorad4 FL 33036 February 10, I997 G e 0 FEB Sincerelv, Sheryl L AICP \1..<\: i\\ \Mike Smith City Manager City of Dania 100 West Dania Beach Blvd Dani4 FL 33004 .t Dear Mr. Smith: I would just like to thank you for allowing me the opportunity to interview for the position of Growth Management Director.- I really enjoyed talking to you and Ms. Griftth. I was especially imPresse-d with the level of professionalism and commitmem to customer service that you and your staff exhibited. Furthermore, I feel that I have the necessary dedication and level ofprofessional capabilities to more than adequately handle the exciting challenges facing Dania. To that end, I would like toreiterate that my diverse professional qualifications includi: administration, all aspects of development review processing, the drafting of ordinances, working with city commissioners and community groups, grantsmanship, and handling all aspects ofthe day to day ictivities that might confront the City's only planner. I must also stress that.I am very committed to serving the public. Again thank you for your consideration. ptease feel fiee to contact me if you require any additional information. And if, by chance, you have determined that I am not thi right person forthejob, I wish you all the luck in your search for the right candidate. t) I I SHERYL t. BOIVER, AICP EXPERTENCE Monroe County, EL(8/ 1995-Present )Senior Planner/Upper Keys planning !{anaqerDuties include:*Oversee day to day operations of busy pJ,anning andpermitting office, help citizens and devetopersunderstand impacts of new comprehensive pl-an, residential-and non-residentiaf rate of growth ordinance.*Supervise staff, provide training and evaluations.*Responsible for the coordj-nation and review of majordevelopment proposals in the Upper Keys. prepare staffreports for map amendments, regulation revisions, lettersof understandingr, administrative appeals, etc. City of Dunkirk, NY l4/ L994-1 / t99s) rrf DI =nn,i nr ar A /'amr rn i +rr n^r Duties include:*Oversee the administration of the City's CornmunityDevelopment Block Grant (CDBG) .*Supervised the preparation of the HUD requiredConsolidated Plan, including the Citizen participation pl-an, Community Needs Assessment, Five year Strategy & One year Action PIan.*Cofounder of the Dunkirk Housinq partnership, a multi-aqency effort to improve city-wide housingr conditions.*Coordinate with County Industrial Development Agency forbusiness recruitment.*Successful Grantswriter- Initj-ated, developed proposal andsecured $70,000 for Downtown Redevelopment Strateqy. Town of Hanburg, NY (77 / L989-4/ L994)Assistant Director of planning Duties included:*Review and amend comprehensive and. long range plans. Research and preparation of new and updated zoningordinances. Preparation and impJ_ementatlon of Open Space /Recreation P1an. proposed and prepared overlaydj-strict for aesthetic and land use improvement for majortransportation corridor.*Streamlined the d,evelopment revj-ew process, frompreliminary dj-scussions with developers to projectapproval . Coordinated activities of various agencies anddepartments.*Revj-ew desiqn and environmental impacts of al1 proposedprojects and programs .*Liaison to the Townrs Conservation Advisory Board, planning Board and Town Board. Attend meetingrs to provide technicalsupport and direct energies. SHERYL L. BOIYER- EXPERIENCE CONTINT'ED Page 2 Niagara Frontier Transportation Comnittee. (Erj.e and NiagaraCounties Metropolitan Transportation Orqanization)Staff Transportatj.on Plannind Technician 12/ Lggg-ll/ lg1g)Duties included:*Participation j-n technical transportation studiesfor transit and traffic operations, corridor analysisand travel modelingr.Data collector 13/ 1983-4/ Lge4)Duties included:*The survey of users, measurement and mappinq of datacollected for the City of Buffalo parkj.ng Study.*Traffic and transit enumerati.on. City of Buffalo planning Department. I rr teer r rr.l i.l PI 1 t.i at (:a.th arr I tan l-('1 /7982-3/7983)Duties included:*The research, designof site features andWaterfront. and compj-lation of an i-nventorycharacteristlcs of the Buffalo EDUCATTON Masters Degree in Urban planning State University of New york(SUNY) at Buffalo. Bachelor of Landscape Archj"tecture (BLA) - SUNY Collegeof Environmental Science and Forestry (SUNYESF) ,Syracuse l[Y. Bachefor of Science in Environmental, Studies-Syracuse University and SUNYESF. COMPUTER PROFICTENCY Various word processj-ng, data base and spreadsheets-Dos and Windows environment , PROFESSTONAI & VOLT'NTEER ORGAI{IZATTONS*Amer j-can Planning Association (ApA)*American Instltute of Certified pl,anners*New York Planning Federation- Director-*Chautauqua Leadershlp NetworkiFriends of Islamorada State parks*Save Our Keys-Mem.lcer steering corunittee (AICP )at- Large INTERESTS A}iID ACTIVITIES*Travel: spent a Eemester studying the impacthad on the spatial- and built form of Camogli,travel-s throughout Europe/ Turkey, Mex.ico and*Kayaking, hiking, bj-cycling c camping* Sustainable development*Leadership development tourism hasItaly. Otherthe USA. JACK OUINN 3Cix o|.hlcr. tlrw Y r TFANSPoRTAIIoN ANoINFAASiRugTUFE S-ror!ft.s Surt,€t T.^isto ^rrorw^r.r B.sou.crs ^no Ene.oi!.rr n^^,cuos VEIERANs, AFFAIRS S*drf,..r Ho6ar^!s ^No H€^LBC^i. JorNT EcoNoMtc CoMMrrrEE WASHINGTOAi OF.I.:: 331crnio! Surc\iw^si,icro\ oc 20sr a t202r225-336f^r 22H!.: MAIN OFFICE 8ur.^ro. NY 1.2o3-:19s {716} 8.t525' SATELLITE OFFICE la90 Jr..Ehsar avriu. 8e.r^ro. NY r.2Oe (r16t 886-a076 1 Based uDon ml responsibilin,' t feet ib organization. hnozoledge of her. zoork ethic, trusruorrbiness anddt Jheryt uould be an outstanding asset to your Sbould -vou haae dny questions regard,ing Ms. Bouer. capabilxies I utoulclbe happy to hiar from you. tongtess of tbe @niteb Stateg /2ousc of jRcprcgontatibr s @llasrington, D€ 20515_3230 ly yours, QuinnMember of Congress To lX/hom It May Concern: Aoru! am pleased to proaide tbis leuer of recontmendation on behatf of Sheryt As tbe former Suoervisor.of tbe Tozpn of H7mby6, I had tbe opportuniryto zaork ctoselv uith Srieryr and i ii;iry;;l;Li'ber abiities in comti;tniryplanTtng' Sbiryl co.nsistin;,rtr ;;r!rd;; ii, iitir*" and furtbered ber e/,s6a17671tn planning to the bene/it of the Tozon of Hi*iirg. vrry t wm/mloGol,ltTY ECONOMIC DEVEI-OPMENT & PISNNING 200 Ahr Str€sl Wor6aw. tlY 14569 716 786-88{6 716 788.8847 Far December 13,1996 To Whom It May Conccrn iLl:{Lni.-t I understand rh"t you .re curreflrly considcring sheryl Bower for a planning position. lr is nry belief that sheryl, the comnrunity, and your organization would benefit from such an association Sheryl is a dedicated and knowledgeable professionai who I have enjoyed working with in a variay of situations. I got to know Sheryl ptofessionally in 1990 while she was working at rhe Town of Hamburg and Iwas a Senior Planner at Erie County. At that time, I was involved io working with various towns aud villages within the county to assist them in understanding and implementing local procedures to comply with Ncw York stare's Environmental euality Rcview (sEeR) Act From our first conversations' I was impressed by her willingness to tearn, her ability to work cooperatively with others io resching a common goal, and her commitmcnt to improve the quality of both development and the environmcnt through the planning process. As I became acquainted with her work with the Town of Hamburg conservation Advisory Board and the Town of Hamburg opm Space and Recreation Plao, I dweloped a professional respect for hgr work. I was and continue to be impressed by her commitmmt to the communities that shc serv€ as a planner T.his respect for hcr planniog o<pertise gre* when I lcft the public sector and worked for a few yctrs at cagineering firm that did development work in the ro*n of Hamburg. Sheryl had worked to stt?amlioe the development revicw process in the Tovrn; requirermnts wcne clear! tme tames were understood, aod all applicants were handled in the same cooperetrve manner. She has an extraordinary ability to communicate effeqtively whh mcrnbers ofthe pubtic, citizengroups' govemmemal boards, as wcll as privde devetopers rod their consultants. During the years that I got to know Siery[ wc wae both involved in the local chapter of the Amencan Planning fusociation. I was partic,larly imp,ressed with her commitmeni to prsffung as a profession and her interest in her own personal growth and daneropment as a planner- As a result we have bcen to sevcral nationar pranning confercnoes urd enloyed sumulating convcrsrtioDs owr lhe years w In my current position as Comty Pl.nncr in a nral coumy in upstate New York (our Departmat ofEcoromic Devclog,m€srt ard Pl'nning is srfed by two professioals), Sheryl oftrs me couasel rs I proftssional planner urd encouragemeot as a good friord. Occasionally uAeo I neod to hear it, she is able to cornrince me that through sound planning we catr actually make a difcrcice and enhance the quality of life ia our oommunities . Over the years, Sheryl is one ofthe few people thst I hlve corne to r*pect both proesdoaally md persooally. Sincerely, p',I"^^-Q.al*,e.{4 Barbara A. Stri[ing; AICP TOTAL P. 03 Ct.gry.U'/ c:)\Jatnr-, \.rr vvr!'rvr.vvrvr r L:ni TVIONROE MAYOR, Shi l6y F,eeman. Oistnct 3 Maloa Pro Tern. Jact London. Oistnct 2 Wlhelmina Harv€ry. Oistnct , Mary Kay Feich. District 5 Keith Oougiass. Oistrict 4 ap- be EhaE FLORTOA 33040 88800 OwerseasTavernier, F1 .(305 ) 852 - 7100 Hlghray 33070 SepEember 16, t99G To Whom Its May Concern, c ereL I' \^f, It. has _been broughE. t.o III}I attenE.ion EhaE SheryI Bohrer hasplied for empl oyment. wirh your organizat.ion. While I willsorry Eo see Shery1 leave Monroe County, I am glad Eo hearshe has sought Eo pursue chis excit ingf career move. Sheryl and I have had E.he opportunity Eo work cLosely E.ogeEheriT 9rf positions of Senj-or planner ai:d assiscanr Buiidin6 offi-cj.a1 in charge of operat.ions ac, Ehe planE.atj.on xey Buildlng andPlanning office. Iilbil e we have only worked. cogerler for a year,I hawe. greaE. respecE for her abilities as a laid use plannei andsuperwi.sor. Shery1 has t.aken a 'hands on" approach to managing st.af f andservicing our cust.omers . ouring SheryI , s cenuie iit.h ttris ot -fice, she has worked diligencly co heip fosEer an enwironment ofcooperat.ion and coordinaCj-on between Ehe Er^ro department.s. In. an_ ewer changing regulat.ory euwironmenE, Sheryl has adaptedquickly and effect.iveli. Her init.iaE.iwe and job knowledge areconsidered great assets, not. only by her cowoikers, buE. ilso fyEhose who depend on her departmenC Lo guide Ehem Ehrough MonroeCount.y's complicat.ed and prohibit.ive lind use regulaci6ns. Based upon my experience working wiE.h SheryI , I f eel conf idenE.E.hat. she will be an assec E.o your organizalion. Donald W. As s i-s tant.Hort. onBuildJ.ng Official f.llU' D}l/cl BECKMEYER & MULICK ISLAMORADA PROFESSIONAL CENTER AI99O OVERSEAS HIGHWAY - SUITE 201 ISLAMORADA, FL 33036 TEL: i3O5) 664-3335 FAX: i3O5) 564-3003 September, 1996 To Whom It May Concern: I write this letter on behalf of Ms. sheryl Bower with whom I am acquainted. As an attorney specializing in Land Use and Administrative Law matters for the past 12 years in Upper Monroe Counry, I am in regular communication with members of the Planning Staff at the Plantation Key Service center where Ms. Bower is the Senior Planner. over the approximately one year period that Ms. Bower has been assigned to the Plantation area, I have had the pleasure of working with her on a number of projects. Because of the unique environmental, political and geographic issues facing Monroe Counry, the regulation of land development is both extensive andcomplicated. This poses significant challenges for those seeking to design projects in conformity with those regulations, as well as, those charged with their enforcement. Ms. Bower has demonstrated an impressive underitandingof the complex planning issues inherent in development projects in Monroe Countv. She is as comfortable tackling issues relating to a major shopping ce_nter expansion and renovation as she is discussing a minor zoning revision. Although I have had the pleasure of dealing with innumerable piivate and government planners over the years, I have never met a planning professionalwith keener insights, a greater depth of knowledge or .oie practical experience than Ms. Bower. Mention should be made oi the fact that when Ms. Bower took over thePlantation Key office, the county was in the midst of several crises. ThePlantation Key office was severallv understaffed, the Counry's new ...continued... Ms. Sheryl Bower September, 1996 Page two Comprehensive Land Use Plan was under attack, and the County was facing the specter of a moratorium on commercial development. Immediately after assuming her position, Ms. Bower assessed the situation and undertook steps to deal effectively with these problems. Largely through Ms. Bower's leadership, the Plantation Key office is now considered to be the most efficient and professional office in Monroe County. I hope I have made it clear that I am quite impressed by Ms. Bower's abilities as a professional planner. I can say wholeheartedly that I recommend Ms. Bower without reservation. Very truly yours, BECKM R & MULICK B NM/rc 5 -i€ i>\is ss \* e t o3ia <? a5 t5 E6 o O p I (x $t ESstEriQ. re Xq-.:B^soI+iE= S*St kE13 .Em:J s.s s3 E':*s IP3H :(aXB"c"C .ri +r q) oasoE5h:b.xRqrorsBs*"c cs\'-'PO--E-P's* stsSL5\.th {s J a.!q) r.t-t BiEE€SB Et IE.CRT E'.EhH,tL| tr l-lar \ l<,r+€E?+t o q)q)Ls q).c l-lAT tl H Et rHt El.rat EI .c ox >. s*5q- 5S $!aB9 c/2 ': $\ Lq)tEs? sn-Er3\a *5 q)€-5 hq)(t "C!?rr.:.N go3e E_t=3HiFr ll){i "c qJic.Se !ts-9Sq)Ht- *r$BS.; o>shJ:s e o i.+iH:Elir: t.sts€a-'ffirt --i) -7LH\rr,o ! J+db.{! \J-5t5$\ TE\fut" t #+;w.;,'r \- a z l-1 ' 4 iD B l- ,E /1 Nrl I e.* a G utl hhr reuil thexe lresefltx, @reeting -!ilHhBreux $lprgl lfr. ffitntr ,1d, /.rr-"./*,.--rVl*l * )l-Zd, ..^/ /.L"u /^"r."r/r/ /y Z-,%,tV tl,-rfi"s t/.,%rz*./l/.%"tu^* /y Z" @,*tt/,;* z/.-, /."*."r"1""*/, /"f"-/ frurftrlur uf $rienr ,rr'-r"Zf-r..^/./-a4,"r4"*rrr/"-Z)tt,r//A*r^@a/rt-rrr"d;.rr"/r--,/d /lat>r.*"" -/rr/L -r*T*/"r, *r.a>" Z-r.A; Nhercol ^1,1 4,2, 9,V2"",,",-* zL "..l4Zr%",-*g L.*,,,,;/,"aa,. !4a"o or ,.%r"oor" - /r{, 9/./o 4-(". %.,/ t{"2.^t{ loy /-//oy nr:o./.., ,/rzo/r.e/ a,,r/.ry/f -oza. 9$, .!),t s l)t!l)A u \) !o;> 2/"..; A I r*ii Fca a-= Et{ jR: I { \ \\e N +N \N 4 E lir 5e- Eri N \] .a) l.<-| -- E,I EE,tsHt $ € Eserf a a Eo, tF. F- l'rr q= Sft E t.EEa. E ^X G) ir) E sSYe-L.. - +' El6t E.= *EE 3E.HEi T E,E; -SEaE'EH €ts ts€H ='gfiB:-E€*E:EHslr.- trrra La E - (-{.J ?. =Qq).F' +.l6?tr E t1qa L. !r t-, la-l-l E E 1a:_ L.. \f1" 'JE IEEr.tFt' ,E-- ?, a,q ?,.a-r' Er' =i c+s i+-.- ?=i .-gr:2. a-,.+:\\\rD/ t-?F @ oF d) wvo NA E Ee)t. c)rl l-, c)EL =A3Ets'EH e?.el.r E!+tFE=l-' ilf eer l+=-EAE& fic)C. t& L -*J- -*)m k+ 1-. -3r-ti-).-f\fitl+tr|tJ-..-| --.1-+.1l-t *.)-ts|.r)a,-^ts|)n lE P- =:=la rt* E.E E = !l! i:iE4e ti. iFi 8r6.E 5= Era d.( 0st\ + tg C.g ,j'i"l E:- EAa: g.;Ea En d.e 0 ,'G + ) l. ksalz :;(!/ :?_ d3l { E t1 El{ !i =df; nE :F .E9 EE a< {D 91 y:01 l.) !ag' .(, Eri -S6)IEEn.: +.Rg A ..-. €'6L. R .t .,'EE E.6ELa :i-'.,t1aa -. !l 9lE g=; '+ ErEi €rs-,( : s".g.ir a. ETtrE) * E*€E E .EE,H F ,E 6',8 Aa- - 6t -+r6r i{ * {a '+.sS s,f BA^,tla o. =- !:.nE E=.h E H.:} E EFEi.i- =- = Eo!1 ,o 8,,6# E U\.l:^Fe( -.-. ?q-& go'6 5_$.,Fa GT -aa+a >r q) tr =a) $SEB;E+tA6).IF EIt;ry .gEL EEB€,o! T _Ei, -( a-r+l -rl 9i-.9Eo3:iti-E*.F:; T ffi+E E;E:1* .:1 - P' rn€ E'-( ;.E silH E cr, E'E H3 = EgF ,Er -1 o) ltl=L -a( --E- o),B )Xt iEffi11 E6EE+alEERE{br' Ht=!=r !. -' EItGD$ e .=6q7 iAn !ffi }f' -S-ffii=,rr'rEfffiF+*r' !t--or<* t->- -, ,nF({ €'rH IGiL-rts! ryBt $r'S!11 ,:r'Iii: 4e i re s N N l!{ t,*.J FreS .E;$ 3:qN :A\ T=\. !;\iEt ,f,EN =:\ !-\N 3g c\F n1 December I l, 1996 Mchael Smith, City Manager City of Dania c/o Personnel Department 100 W. Dania Beach Boulevard Dania, FL 33304 George M.'Skip' Grkovic 9E00 IYW 18t brive Plantation, Ilorida 33322 Phone 9521-li!rlffl& Far 954-42,1-0.160 ,/ Email sgrk@aol.com Lt\-> AE L'J llomz g" Gs,/) llt-Td3? Q,13 Cc,nrn'ss"a?fu- 4, a-q')' ijln,l-rt,ol At ".t :L lrZi,', - -ni,"rtl, t.4',',l*^; Nri ) ",:*/. I S cfu"luL- "ny';-rt ,t.- t- '"/- t"t r'7'-rfu y' c/ Re. Growth Management Director Dear Mr. Smith Please accept this letter and the enclosed resume as my application for the position of Growth Management Director. My objective is to retum to municipal government in a planning and community development capacity. I am hopeful that my education, skills and experience will meet the current needs ofthe City of Dania. My professional career includes both public and private sector experience in large and small communities. Specific areas ofknowledge and skill include municipal planning, zoning administratiorq gro*th management, economic development, code enforcement, development regulation, redevelopment, and grants administration. Additionally, my experience includes extensive intergovemmental relations, working with neighborhood and business associations and providing staff support to elected officials. Thank you for your consideration. If a City application form is required will you please send me one to complete and return. Please advise me ifI can provide any additional information. Respectfully submitted,<;$ GeL---- George M. Grkovic George M. 'Skip' Grkovic 98oo I{w tE* Driw Plantation,Florida 33322 Phone 95.1-{2,1-761E Far 95{{2.1-0.160 Email sgrk@aol,com Summary Innovative and versatile local govemment planning administrator and development program manager. Experienced in the design, financing and management of municipal planning and community development programs. Demonstrated expertise in comprehensive plaruring, development regulation, building regulation, code enforcement, capital improvement programming, economic development, intergovemmental relations and grants administration. Significant strengths in goal setting, strategic planning, quality management and project team coordination. Proven ability to effectively communicate and work with community groups and public officials. Recognized problem solving and decision-making capabilities. Master of Public Administration Policy Analysis University of Colorado Additional Graduate Study in Business Administration Nova University 1,995 -- 1996 Production Manager, Loren Industries, Hollywood, Florida. Manager of the casting operations of a precious metals jewelry manufacturer. Responsible for the planning, scheduling and coordination of changing production levels and requirements. Achieved record production levels and product quality during the 1995 season. Successfully completed the desig and implementation of facilities renovations, equipment modifications and improved production procedures to increase production capacity by seventeen per cent with no increase in the number of employees. 1994 -- 1995 Operations Manager, Tropical Diversions Enterprises, Eollyvood, Florida. Chief operating officer of a diversified group of small businesses that provide a variety of specialized services including yacht management, yacht maintenance, yacht charter brokerage and marina management in South Florida and the Bahamas. Tropical Diversions also operates a small charter air service that serves the Caribbean Basin, manages resort rental properties in the Bahamas and owns a South Florida medical equipment supply and maintenance business. Primary responsibilities included business planning, insurance, employee benefits, licensing, accounting systems and customer relations. 1992 -- 1994 Community Development Director, City of Oakland Park, Florida. Director of a department of municipal government with responsibility for comprehensive planning, zoning, building, code enforcement and occupational licensing. Provided staff support services to Education Bachelor of Science Construction Management Colorado State University Professional Experience George M. 'Skip' Grkovic Page 2 the Planning and Zoning Board, Code Enforcement Board, Board of Adjustment, Unsafe Structures Board and Housing Authority. Responsible for departmental budgeting, personnel training and development and program evaluation. Major projects and programs initiated include: organization of a new department; implementation of enhanced customer service programs; implementation of enhanced data processing systems in the Building, Code Enforcement, Zoning and Licensing Divisions; major revisions to the land development code which improved the quality of and reduced the time required for development application review and approval; adoption of citywide comprehensive rezoning; initiation of comprehensive plan evaluation; completion of preliminary annexation analysis; supervision of Community Development Block Grant applications and projects and administrative coordination with FEMA subsequent to Hurricane Andrew. Served as interim City Manager from May 15 to June 15, 1992. 1989 -- 1992 Partner, Wiles Dailey Pronske and Associates, Inc., Hollpvood, Florida. Manager of the Southeast Florida office of a land planning and development consulting firm. Provided professional land planning and development services specializing in community planning, zoning, development permitting, and govemment relations. Provided detailed research and expert testimony in eminent domain litigation. 1986 -- 1989 Executive Director, Community Redevelopment Agency, Hollywood, Florida. Administrator of an independent redevelopment agency. Reported to a seven member Board of Commissioners. Responsible for agency budget and personnel administration, implementation of a comprehensive redevelopment plan and program, appraisal and acquisition of real estate, commercial renovation design and financing, public works improvements, and negotiation of private redevelopment projects. Major projects and activities initiated include: a $2,000,000 tax increment bond issue; major roadway and traffic circulation modiications; extensive streetscaping improvements; storm drainage improvement projects and public park improvement designs. Additional projects include the purchase of a city block, negotiating a development agreement for the joint development of 120,000 square feet of commercial space and 900 car garage and facilitating the renovation of eighty-four of eighty-five storefronts in a renovation target area within eighteen months. 1983 -- 1986 Presiden t, I)owntown Eollywood Center, Inc., Hollywood, Florida. Chief Operating Officer of a private non-profit development corporation. Reported to an eighteen member Board of Directors. Responsible for corporate administration, policy development and marketing. Major activities included: the development of a comprehensive redevelopment plan and implementation schedule; facilitating public forums; advocating downtown interests; negotiating with neighborhood organizations; facilitating the designation ofthe downtown area as a Florida Enterprise Zone; coordinating revisions to downtown zoning regulations and code enforcement activities; and assisting City staff in defining and prioritizing capital improvement projects. The organization evolved into the Community Redevelopment Agency and the corporation's employees became the staff of the Community Redevelopment Agency. 1980 -- 1983 Executive Director, Downtown l)evelopment Authority, Grand Junction, Colorado. Administrator ofan independent redevelopment agency. Reported to a nine member Board of Directors. Responsible for agency financial and personnel administration, redevelopment planning, business development, public relations, pigeon control, operating and capital budgets, tax increment bond issue and intergovemmental contracts. Major projects George M. 'Skip' Grkovic Page 3 initiated include: adoption ofa downtown redevelopment plan; creation ofa tax increment district requiring state authorization legislation; acquisition of real property for off-street parking areas; creation and operation ofa downtown retail association; development ofa state services building; development of a 107 unit housing project; implementation of traffic circulation modifications; park redesign and renovation; passage of a tax increment bond referendum for land acquisition; creation of a $1,000,000 low interest commercial loan pool; implementation of a CDBG funded home improvement loan program which leveraged $4,500,000 in downtown housing renovation; initiated improved parking management systems; completed revisions to land use policies and zoning regulations; facilitated historic renovations of several buildings and the designation of a National Historic District. 1978 -- 1980 Associate Director for Western Colorado, Colorado Department of Local Affairs, Grand Junction, Colorado. Responsible for planning, supervising and coordinating the decentralized delivery of state financial and technical assistance programs in the areas of local govemment capital improvement programming, municipal utilities expansion, public works management, real property acquisition, land use planning, economic and community development, finance and budgeting, code administration, housing, law enforcement and litter control. Served as local liaison in the implementation of the Energy Development Impact Assistance Grant Program and the related circuit rider city manager program. 1974 -- 1977 Technical Services Coordin ator, Colorado Municipal League, Denver, Colorado. Coordinated the design and production of 44 seminars for municipal officials; pubtished 23 articles on various subjects ofinterest to Colorado communities; administered a local govemment personnel management and labor relations program funded under the Federal lntergovernmental Personnel Act; analyzed and reported on federal legislation; advocated municipal interests before the Colorado General Assembly; and coordinated the allocation of Federal Aid OflSystem Highway funds to local governments. 1972 - 1974 Building Ollicial - Zoaing Administrator and Assistant Town Administrator, Town of Breckenridge, Colorado. Established the Building and Zoning Department; supervised the enforcement of the Uniform Building Code, Uniform Fire Code, and Breckenridge Zoning Ordinance. Coordinated the hearings and procedures of the Planning and Zoning Commission, Board of Adjustment and Board of Appeals. Developed personnel policies and standard procedures for Town employees. Coordinated consultant services to the town and capital construction projects. Assigned the additional responsibilities of Assistant Town Administrator in October 1993 Additional Credentials Pi Alpha Alpha, National Honor Society for Public Affairs and Administration Merit Scholarship Recipient, University of Colorado Graduate School of Public Afairs Member, American Planning Association Associate Member, International City Management Association Master Instructor, Professional Association of Diving Instructors tpADI] - Inactive George M. 'Skip' Grkovic 98oo IYw l8* Drive Platrtatiotr, Florida 33J22 Phone 954{24-7618 Fax 95,1-.12{-0,160 Email sgrk@aol,com Steve Amst, Mayor City of Oakland Park 3650 NE 12s Avenue Oakland Park, Fl 33334 954-561-6250 D.J. Doody, Esquire Josias & Goren 3099 East Commercial Boulevard Fort Lauderdale, FL 33308 954-771-4500 (City Attomey, Oakland Park, FL) J Mara Giulianti, Mayor City of Hollywood PO Box 229045 Hollyrvood, FL ]3 022-9045 954-921-3321 g Patrick A Gormley, Director' Mesa Savings Bank PO Box 1508 Grand Junction, CO 81502 970-242-5211 (Former Chairman, Grand Junction, CO Downtown Development Authority) Paul Malinowski, Executive Director Englewood Housing Authority. 3400 Elati Street Englewood, CO 80110 303-761-6200 (Former Executive Director, Grand Junction, CO Housing Authority) Leonard E. Maniscalco VP Finance & CFO Loren Industries, Inc. 2801 Greene Street Hollywood, FL 33020 954-920-6622 x506 Dennis D. Mele, Esquire Ruden McClosky Smith, et al 200 East Broward Boulevard PO Box 1900 Fort Lauderdale, FL 33302 954-764-6660 (Former City Manager, Coconut Creek, FL) James E. Wysocki, City Manager City of Bozeman PO Box 640 Bozeman, MT 597,15 406-586-332t (Former City Manager, Grand Junction, CO) David B. Zelch, AIA Zelch & McMahon fuchitects I 7 NE 4m Street Fort Lauderdale, FL 33301 954-525-0975 (Chairman, Oakland Park, FL Code Enforcement Board and Oakland Park- FL Housing Authority) References /xv Personnel Director Summary of Duties Employment A. Review r6sum6s & applications B. Test clerical applicants C. Reference checks D. Prepare/place advertisements & in-house postings E. lnterviewapplicants F. Coach Managers/Supervisors Benefits A. Administer benefit plans in accordance with plan documents, including the creation of plan documents. B. Direct annual re-enrollment C. Employee communication and education D. Contract renewals E. Scheduled in-house financial management workshops for employees. Pay & Classification A. Review pay increases and upgrades to assure conformance to pay and classifi cation schedules. B. Write and/or audit job descriptions C. Supervise internal promotions to assure employment decisions are based on qualifications. il Personnel Director Duties 4ts7 L I 1 ilt vil Employee Relations A. Employment decisions within parameters of civil service rules, collective bargaining agreements, and personnel handbook. B. Review grievances and handle employee complaints. Intervene when appropriate. C. Counsel employees D. Mediate employee conflicts Training A. Violence in the Workplace training for supervisors (2 phases) B. Full-day Customer Service Training for Growth Management Department C. lmplemented E-mail training and usage which had resulted in major reduction of paperwork as well as speeding up international communications. D. Wrote and published telephone communications manual for customer service training. E. Bi-monthly mandatory Safety Training at the department level. Policies A. Violence in the Workplace 1. Policy & Procedures 2. Training for management and employees B. Created E-mail and technology related policy C. Finalized, published, and distributed employee handbook Testing A. Supervise and coordinate Fire Department tests; score some tests; establish eligibility rosters. B. Test clerical applicants Risk Management and Safety A. lmplemented and chair Employee Safety Committee B. Assure that requirements of safety program and Safety Manual are met. 2Personnel Director Duties 4t97 vilt C. Oversee City's insurance program through the Florida League of Cities D. Settle minor claims Parking Enforcement A. Coach & counsel employees B. Follow up on complaints by beach patrons. Other l. Created a more responsive and employee-friendly department. ll. Established systematic from recruitmenuhiring to expedite the hiring process. lll. Created greater acceptance and understanding of the City's complex cafeteria plan through comprehensive presentations to employees. Has reduced complaints, confusion, and has resulted in an overall smoother administrative process. Simplified enrollment process. Lessened burden on Personnel staff and Plan administrators. lv. lmplemented a full day's customer service training for Growth Management Department. V. lmplemented self-administered, self-scoring automated clerical testing program. Vl. lmplemented CDL random drug/alcohol testing. Vll. Had installed "panic" butons which signal Dania's BSO of imminent danger to one or more City employees. Annual Health Fair (mid-June) Quality SeNice in the Public Seclor in-house training for all City employees. Pay and Classification study and implementation of approved changes (long{erm, intense project once the consultant is selected). Continuing focus on internal efficiency, maximizing technological capabilities and tools, to provide greater service to employees and reduce operational redundancies. Creation of benefits manual How To Make Your Health Benefits Work For You, a step- by-step guide for employees in filing claims, etc. BETA summer program I. ll. ilr IV VI 3Personnel Director Duties 4t97 ln Progress ETSY @A EAI{TEA USI&TAUE8 AI{TD PUB&E@ W@BE8 DEPE" The following is a break down of overtime by DePartments. Maintenance Division: Most of the overti-me in this division was used to remodel City Half off.ices and Utilities\Pubfic Works offices, plus i-nstalling tife flooring at Water Plant after hours and on weekends. We also coped with Fred Arruda's absence due to iffness and then ret.irement and the resignation of Henri Carranza. With only three employees in this division you can see where we not only kept thlngs moving, we were ab.le to finish projects at City Hali, the beach, sidewalk p.rojects, the staking of new trees in our .Iandscaping projects, work in parks and take over air condltioning maintenance at Cj-ty HalI, at a savlngs of over 55,000,00 annua]1y, whife short handed over haff of the time. Sewer Division: Though a lot of overtime in this dlvision was emergency call back and can't be prevented, we a]so are refitting and paintlng Iift stations, doing I & I studies at n1ght, doing smoke testing and repairing l-aterals as we find problems during these studies. This department's payroll also covers the Jet-Vac driver and secretary for Utilities and Publ-ic Works. In this division we afso have overtj,me that can't be prevented due to leaks, hydrant repair and twice yearly flushing of Hydrants that must be done. The other overtime has come from upgrading our water mains and services to t.he homeowners. We have put in new 6" water mains in the N.W. area along with Hydrants and services. We have also abandor'ed 2" water lines on N.W. 7rh.thAvenue and S.E. 4-" Terr. and ran new servi"ces to homeowners there. In addition we have put in new ]ines for sprlnkler systems at various existing and new landscaping projects, replaced faulty hydr:ants for the Ej-re Dept., upgraded numerous single services, ran new .Iines at the Pier and Beach rest.rooms, upgraded and replaced main valves, put in new valves for the dania cut off cana.I new crosslng, and move various meters and valves for the I- Distribution Division: 95 Stirling road project. This in addition to the work they dohelping on the roads and drainage projects. Aff these things havebeen done in the first haff of the fiscal year using only about 40% of the funds budgeted for overtime. We have taken what was rea11y a blighted sore spot andimproved the whole areas appearance in a short t.ime usj_ng ou.r ownworkers with modest resources. We now have most of the records oncomputer and have updated the maps. We have devetoped a whole newsection on the West Side and wilf continue landscaping and otherimprovements to make this area a reaf source of pride for theCity and it's residents. A11 new fencing has been installed atboth Cemeteries along with resur.facing the roads. Royal palms have been planted a.Iong the Dixie Hwy. Corridor in front of thecemetery afong with a new side wafk. A1l of the buildings havebeen repainted at both cemeteries. Aff burials that are on theweekend requiring overtime. In these diwisions we have started maj or landscapingimprovements including Eederal Hwy., S.W. and N,W. 4th Avenues,Dania Beach Blvd,, and N.E. l"t Avenue. pfans are being made toplant over 2000 Sago, Royaf,McArthur, and Afexander palms a]ongwith ffower beds and other plants. These p.Ians also cafl forvarious swale improvements and tree plantings in all areas of thecity. We have afso done the tree and plant trimming on N.W. 1"tStreet and the Griffin Road and N.W. lOth Ct. We have instafl-edover 4000' of drainage pipe and rebuilt or replaced 1g catchbasins. We have done a.Il these things while doing aII our regularduties, and speclal duties due to storms, accidents or speclalrequests . We also completed a maj or road resurfacing proj ectwhere we raised all manhofes, vafves, etc., and cut and squaredlntersections to stretch our funds and resurface as many roads aspossible. We even did some of the striping. We also cleaned dumpareas and put up barricades to discourage more dumplng. Affemployees in alf our divisions dld cross-over dutles to helpcompfete projects and then catch up on their own work. We havestrived to use overtime to lmprove the quafity of life for ourresldents and to accompfish much needed infrastructureimprovements. We are generally shorthanded and everyone fifls inwherever they are needed and I believe we have made great strides1n improving the Clty, s appearance, roads, watermains, anddrainage in a relatively short time using our own employeeswhenever possible at a great savings to the City, Cernetery : Public Works and Drainage Divisions: CIry OF DANIA Utilities and Public Works Dept. DATE: MARCH 3'1, 1997 TO:BUD PALM. UTIL\PW DIRECTOR FROM: LEO WLLIAMS - UTIL\PW SU7TC) SUBJECT: COSTSCOMPARTSONS THE FOLLOWING IS A COMPARISON OF A FEW PROJECTS WE HAVECOMPLETED USING OVERTIME AS OPPOSED TO USING OUTSIDECONTRACTORS. IT SHOULD BE NOTED THAT IF WE HAD USED OUTSIDE CONTRACTORS WE WOULD HAVE ALSO INCURRED THOUSANDS OF DOLLARSEXTRA IN DRAWINGS, BID PACKAGES, ETC. THAT I HAVEN'T INCLUDED IN THESE. COMPARISONS. EVEN LEAVING THESE OUT YOU CAN SEE THE HUGESAVINGS WE ACHIEVE DOING IN HOUSE PROJECTS WITH OVERTIME. THECONTRACTOR PRICES I'M USING ARE FROM RECENT BIDS ON WORK DONE INDANIA AND BROWARD COUNry. A) DRAINAGE COMPARISON : S.E. 2ND AVE FRoM S.E. 3RD PL To S.E. sTH ST.THOUGH WE HAVE DONE MANY TIMES OVER THE PROJECT I'M COMPARINGYOU CAN MULTIPLY THE SAVINGS OVER AND OVER TO SEE THE BENEFITTO THE CITY. WE INSTALLED APPROXIMATELY 750' OF 15" DRAINAGE PIPEWITH 2 NEW CATCH BASINS AND TIED INTO 4 EXISTING CATCH BASINS TOREPIACE ROTTING PIPE IMPROPERLY TIED IN. WE DID THIS WORK ON 2SATURDAYS AND A FEW HOURS AFTER WORK A COUPLE OF DAYS. WEALSO REPLACED WATER SERVICES AS WE CAME TO THEM AND REMOVEDOLD 2' LINES AND VALVES BUT FOR THE SAKE OF COMPARISON I WILLIGNORE THESE EXTRA BENEFITS AND FIGURE ALL OUR COSIS ASORAINAGE RELATED. jtrl'I.t;?rl.:.1 F': f= OVERTIME.2 SATURDAYS - 4 MEN AT 7 HOURS EACH DAY --.56 HRS 2 WEEKNIGHTS - 4 MEN AT 3 HRS EACH --- 24 HRS TOTAL. 80 HRS PROJECT COSTS -2TYPE C CATCH BASINS @$22O = $440.00 2 CATCH BASIN INLETS @ $184 = $368.00 4 BOX CORES @ $200 = $800.00 80 HRS O T @ APROX - $20.00 P.H. = $1600.00 750'OF 15" DRAIN PIPE @ $4.76 P.FT. = $3570.00 MISC. SUPPLIES FOR PIPE ETC. = $200.00 SOD, ASPHALT ETC. = $1000.00 TOTAL = $7978.00 CONTRACTOR'S CHARGE: 2 TYPE C CATCH BASINS @ $2000.00 = $4000.00 2 CATCH BASIN INLETS @ $1750.00 = $3500.00 4 BOX CORES @ $900.00 = $3600.00 750' 15' DRAIN PIPE @ $28.00 P.FT = $21,000.00 7s0' OF TRENCH REPAIR AND SOD = $5,000.00 PAVEMENT RESTORATION - 24 SQ. YDS @ $30.00 P.YD. = $720.00 MOBILIZE AND DEMOBILIZE = $1500.00 TOTAL - $39,320.00 AS YOU CAN SEE A PROJECT LIKE THIS CAN SAVE OVER $31,OOO.OO NOT TAKING INTO ACCOUNT THE ADDED BENEFITS TO THE RESIDENTS AS WE DO THESE PROJECTS SUCH AS REPLACING OLD GALVANIZED WATER SERVICES AS WE CROSS THEM, REPAIRING SWALES AND FIXING DRAIN APRONS AND SIDEWALKS. I REMIND YOU THE BIDDING PACKAGE WOULD GREATLY INFTATE COSTS ON THE CONTRACTOR'S SIDE. I HAVE INCLUDED A FEW PICTURES TO SHOW THE CONDITION OF THE PIPE WE REPI.ACE AND THE BASINS WE INSTALL. NOTE ON PICTURE #2 THE DRAIN IN THE ALLEY WAS JUST A CUT ON THE TOP OF THE PIPE WITH A GRATE ON TOP AND PICTURE #3 THE BASIN WE INSTALLED IN IT'S PI.ACE. B) WATER MA|N PROJECTS CIry P OJECT CONTRACT R PROJECT 6" TAP/SLEEVEruALVE - $85O.OO 2'WATER MAIN CONNECTION - $4O.OO 1OO'6" WATER MAIN INSTALLED. $ 42O.OO (3 MEN \ O.T. - 3 HRS PLUS MATERTAL) SINGLE SERVICE $5O.OO DOUBLE SERVICE $65.00 $1820.00 $997.50 $2550.00 $412.00 $460.00 HYDRANT INSTALLATION $11OO.OO (INCLUDES VALVE, HYDRANT, LABOR) 6" GATE VALVE $28O.OO SAMPLE POINTS $5O.OO $3200.00 $s03.00 $225.00 $12,750.00 $3640.00 $8240.00 $3200.00 $450.00 $28280.00 SAMPLE PROJECT: 5OO'OF 6" WATER MAIN WITH 2 6" TAPS, 20 SINGLE SERVICES, 1 HYDRANT, AND 2 SAMPLE POINTS.CITY CONTRACTOR 5OO'6" WATER MAIN 2 6" TAPS 20 SINGLE SERVICESl HYDRANT 2 SAMPLE POINTS TOTAL $2100.00 $ 1700.00 $1000.00 $1100.00 $100.00 $6000.00 AS YOU CAN SEE WE ACHIEVE TREMENDOUS SAVINGS EVEN FIGURING OUR WORK AT O.T. I.ABOR RATES. ALSO WE SAVE EVEN MORE BECAUSE WE DO A LOT OF THIS WORK DURING REGULAR HOURS AND THE CONTRACTOR WOULD CHARGE MOBILIZATION \ DEMOBILIZATION CHARGES. WE WOULD ALSO INCUR THOUSANDS OF DOLLARS IN BIDDING COSTS. AS YOU CAN PI.AINLY SEE JUST A FEW SUCH PROJECTS WOULD MORE THEN COVER ALL OUR DIVISIONS O . COSTS OVER A YEAR AND WE DO MANY TIMES JUST THESE FEW EXAMPLES YEARLY. WE HAVE ALSO WORKED ON MANY BEAUTIFICATION PROJECTS AND CONTINUE TO DO SO, REDONE THE CEMETERIES TOTALLY FROM FENCES TO TREES TO ROADS, HELPED THE PARK DEPT. AND THE BEACH AND HAVE REDONE ALMOST ALL THE SPRINKLER SYSTEMS IN THE CITY WE HAVE DONE ALL OF THIS AND MORE WITH LESS EMPLOYEES IN THE P.W.'S DEPT., THE LOSS OF 2 EMPLOYEES IN MAINTENANCE, SHORTHANDED AT THE CEMETERY, AND MAJOR ROAD AND WATER PROJECTS GOING ON. CITY OF DANIA MEMORANDUM FINANCE DIRECTOWCITY CLERK TO: FROM: DATE: t{u Michael Smith, City Manager Marie Jabalee, Finance Director/City Cler( Management Review April 17,1997 Per your request, listed below,ue some of the major projects completed or in progress in the Finance and City Clerk's Department: Tl.rc Finance Department recently completed the end of FY, financial statements and audit. Budget oversight, general ledger maintenance, accounts payable, cash receipts, and payroll are on-going daily activities. E,lection pnmary general arrange for precincts and delivery of equipment arrange pollworkers qualifu candidates receive and distribute copies oftreasurers' reports] prepare ballot information for supervisor of election. Proof ballot and "ok". Publish notice of elections prepare resolutions setting date of election Agenda and minutegprgparation Assessment Prosraqujor&lid lMallq established non-advalorem assessment program for solid waste collection in the area West of Ravenswood Rd. Delinquent charges of $73,000 have been collected in addition to the current year's fees. There were delinquent fees of approximately $83,000 prior to implementation of this program. Because this area was not on the utility billing system, we could not enforce collection ofthese fees. IV C:\My Docurnents\cityclerk fi nance dept.doc Boards management Notify Commission of appointments that need to be made. Update board files and history. Notify board members of appointments. Currently involved in updating Board Manual and providing information to Commission re board mission statements for reconsideration. Assisting in the preparation ofboard resolutions and ordinances. For the Future Finance FY 97198 budget workshop with the Commission is tentatively scheduled for July 25 at 9 A.M. Departments Directors are expected to submit their budget requests to the City Manager no later than June 6. Public hearings are scheduled for September 9 and 23 providing these dates do not conflict with the County and School Board hearings. (a tentative budget preparation schedule is attached.) Records Management Establishment of a comprehensive management program. Determine need for each record currently being prepared. Analysis of computer generated reports. Our goal is to store as many documents in the computer system as possible as original source documents and to eliminate unnecessary system generated reports where information may be duplicated. utilitY Billins The goal ofthe utility billing department is to insure that all users of the system pay the full cost ofproviding service based ofindividual usage. Implementation ofthe non-advalorem assessment method of billing in the Griffin Rd. area has proven successful. Implementation of this method of billing thoughout the entire City would be equally successful. We are beginning to lose quite a bit of utility revenue! (approximately $ 1 I ,000 annually.) This will only increase as time passes. In the State of Florida passed legislation prohibiting municipalities from holding the property owner responsible for unpaid tenant utility bills. The Attorney General has issued an opinion that allows enforcing collection from the property owner ifthe City has outstanding utility revenue bonds that pre-date the cunent legislation. We have outstanding sewer revenue bonds in the category, but they will be matured in the year 2000. After that, we will not be able to collect any amount of unpaid tenant bills. We are currently involved in preparing information to submit proposed changes to the utility ordinance in an effort to avoid future }oses. An RFP is being prepared at this time to select an audit firm to prepare a utility rate study. The study will set utility rates. C:\My Documents\cityclerk fi nance dept.doc T997-gA BUDGET PRE ACTIVITY AND/OR ACTION PARTIES OF INTEREST MAY 14 Distribute 1997-98 budget request folders to department heads. Prepare revenue estimates for 1997-98 fiscal year. Summarize departmental budget request for 1997-98 fiscal year. Tax Certification due from Appraisers office. Prepare and process City Manager's recommendations for budget. Submit City Manager's recommended budget to Commission for study and set workshop for JULY 25. 9:00 a.m. Workshop with Commission on recommended budgets. Set recommended millage to be submitted to Property Appraiser 8/1. Make necessary revisions in revenue and appropriation estimates after the JULY 25th Workshop with Commission. Return certification of values to property appraiser. (34 days from receipt of certification of values from County) Finance Finance Committee City Mgr. & Dept. Finance Committee Commission & Finance Finance Committee JUNE 2-13 JUNE 6 JUNE 16 - JUNE 27 JULY 1 JULYT-JULY,I1 JULY 25 JULY 28 - AUG 1 JULY 14 - JULY 17 Print recommended budget. JULY 18 AUGUST,,I Finance/City CIerk DATE 1997-98 budget forms and supporting detail due in City Manager's office. City Mgr./Finance Finance City Mgr./Finance Commission AUGUST 4.8 AUGUST 11-15 SEPTEMBER 9 (if not in conflict with Sc.Bd. or County) SEPTEMBER 19 SEPTEMBER 19 SEPTEMBER 23 SEPTEMBER 26 SEPTEMBER 25 - OCTOBER 24 Prepare preliminary General fund budget and millage resolutions for public hearing on Sept. 9th. (if not conflicting with School Board and County hearings) (Must be held between Sept.3rd and 18th) Prepare Water and Sewer and Sanitation rate resolutions if necessary. Public Hearing on preliminary adoption of budget and millage resolutions as advertised on tax notices by County, Advertise required notice of final adoption ofGeneral fund budget for public hearing on Sept. 23rd per SS 200.065 (3) (take ad to paper Sept. 15th). Public Hearing on final adoption of General fund budget and millage resolutions, and Water and Sewer budget resolutions. Mail Certificate of Compliance with Section 200.065, Section 200,085, and Section 218.63 of Fla. Statutes to Dept. of Revenue Tax Division (see back-up in millage information file). SEPTEMBER 24 - 30 PREPARE FINAL BUDGET OCTOBER 1 BUDGET GOES INTO EFFECT City Clerk Finance/City Clerk Commission City Clerk City Clerk Commission City Clerk Finance City Clerk Advertise public hearing for Sept. 23rd for adoption of Water and Sewer fund budget resolutions. (take ad to paper Sept.15th). Certify millage to Clerk of Broward County Circuit Court (send copy of millage resolution) make final adjustments, if any, by Commission at time of final adoption.