HomeMy WebLinkAboutR-2025-123 Kimley Horn WO Design Services BSO Sally PortRESOLUTION NO. 2025-123
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING DESIGN ENGINEERING SERVICES AND PROJECT MANAGEMENT SERVICES FROM KIMLEY HORN AND ASSOCIATES, INC. FOR DESIGN AND PERMITTING WORK FOR THE BSO SALLY PORT IN THE AMOUNT OF ONE HUNDRED NINETY-NINE
THOUSAND SIX HUNDRED EIGHT DOLLARS; PROVDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach BSO Substation located at 803 NW 1st Street currently
lacks adequate parking accommodations for law enforcement personnel and does not provide a
secure method for transporting detainees into the facility; and
WHEREAS, Kimley Horn and Associates, Inc. will provide engineering, project
management, design plans, permitting, and bidding assistance services related to this project in the
amount of One Hundred Ninety-Nine Thousand Six Hundred Eight Dollars ($199,608), which
proposal is made a part of and incorporated into this Resolution as Exhibit “A”; and
WHEREAS, Kimley Horn was chosen as one of fifteen firms awarded a contract as an
approved engineering consultant for continuing contract services by the City Commission on
January 12, 2021, pursuant to RFQ No. 20-005 under Resolution No. 2021-007; and
WHEREAS, the Public Services Department is requesting authorization to accept the
proposal for design engineering and project management services from Kimley Horn for the BSO
Sally Port Project:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That Kimley Horn is authorized to provide design engineering and project
management services for the BSO Sally Port Project in the amount of One Hundred Ninety-Nine
Thousand Six Hundred Eight Dollars.
Section 3. That funding for this project will be appropriated from GL Account #301-
21-05-521-31-10.
2 RESOLUTION #2025-123
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the services Agreement as are deemed necessary and proper and in the best interest of
the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 6. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on August 26, 2025.
Motion by Commissioner Lewellen, second by Commissioner Ryan.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ERIN MCCLENDON JOYCE L. DAVIS DEPUTY CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS CITY ATTORNEY
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
July 28, 2025
Megan Yany
Lead Project Manager
City of Dania Beach
1201 Stirling Road
Dania Beach, FL 33004
Re: BSO Sally Port
803 NW 1st Street
Dania Beach, FL 33004
Scope of Services for Professional Design Services
Dear Ms. Yany:
Kimley-Horn and Associates, Inc., (hereinafter referred to as “Consultant” or “We”), in connection with the
City of Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and Engineering
Consulting Services”; RFQ 20-005 is pleased to submit this proposal to the City of Dania Beach,
(hereinafter referred to as “City”) to provide professional services. Our project understanding, scope of
services, schedule, and fees are below.
PROJECT UNDERSTANDING
We understand that the City of Dania Beach, in partnership with the Broward Sheriff’s Office (BSO), is
seeking a qualified design consultant to deliver comprehensive design services for the enhancement of
the rear parking lot and sally port areas at the BSO Police Station located at 803 NW 1st Street. This
project is a critical security and operational upgrade intended to improve controlled access, ADA
compliance, and overall functionality of the facility’s secure zones.
The scope of work includes civil, architectural, structural, power distribution and lighting design, and
security and access control system design. Key elements include the design of perimeter security walls,
ADA-compliant access ramp, automated secure vehicle gates, and high-grade lighting systems for both
the rear parking lot and sally port. Secure enclosure for the booking room not included in the scope of
services per the City’s request. Tree Appraisal, Tree Mitigation (if required), Landscape and Irrigation
Plans will be prepared by the City.
We recognize the importance of this project in supporting the operational needs of law enforcement
personnel and the safety of both staff and detainees. Our team is prepared to deliver a full suite of
services from site analysis and schematic design through construction documentation, permitting support,
and construction administration. We are committed to delivering a design that meets the City’s goals for
security, accessibility, and long-term durability, while adhering to applicable codes and standards. The
scope of work is predicated on the development program as generally described above.
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SCOPE OF SERVICES
Consultant will provide the services specifically set forth below.
Task 1 – Site Investigation Task
Task 1.1 – Topographic Survey
The Consultant will engage a sub-consultant (licensed surveyor) to prepare a Topographic Survey
meeting the Standards of Practice established by The Board of Professional Surveyors and Mappers
within the State of Florida. The survey will include the following:
· Obtain horizontal and vertical control points to support the survey efforts
· Vertical control (elevations) will be based on North American Vertical Datum of 1988 (NAVD88)
· Horizontal control will be based on the Florida State Plan Coordinates System, East Zone, North
American Datum of 89/90
· Spot elevation will be measured approximately every 25 feet and at the high and low spots.
· Measure the finish floor elevation of buildings
· Locate surface features within the survey limits as follows: buildings, pavement, driveways, paved
swales, sidewalks, slabs, curbs, walls, fences, and signage.
· Locate visible surface evidence of utilities as follows: utility poles, guy wires, street lighting, storm
sewer structures, sanitary sewer structures, wire pull boxes, cable enclosures, utility cabinets,
valves, valve boxes, meter boxes, backflow preventers, fire hydrants, and overhead utilities.
· Measure the rim and invert elevation of sanitary and storm sewer structures that are accessible.
Determine pipe sizes, size, and flow direction, when possible. Structures located within active
roadways will be as-built at the field crew’s direction, based on safety considerations.
· Locate road pavement
· Locate hedge and trees 3 inch in diameter or larger. Denote diameter and common tree name
only. Prepare a Tree Table which lists each tree species by common name, survey point number,
and trunk diameter.
· Description of Parcels and right-of-way lines on the survey for informational purposes only, said
lines will be based on Broward County Property Appraiser’s GIS Map.
· Calculation of Digital Terrain Model (DTM) surface/Object Surface or Contour are not included.
The Consultant will coordinate directly with the surveyor to ensure the appropriate data is gathered during
the completion of the topographic survey. Consultant will review topographic data upon completion of the
survey and provide the comments to the surveyor, if necessary. Consultant will utilize the AutoCAD
version of the topographic survey and establish the base plans for the project. All work under this task will
be billed on a lump sum basis.
Task 1.2 – Geotechnical Investigation
The Consultant will retain a geotechnical engineering firm to acquire the soil information to estimate
subsurface soil conditions, soil infiltration rates, pavement recommendations, and soil permeability. This
task includes the completion of two (2) Standard Penetration Test (SPT) soil borings with a depth of 20
feet to verify the subsurface soil conditions and two (2) borehole permeability tests within the project area.
All work under this task will be billed on a lump sum basis.
Task 1.3 – Document Research/Review
The Consultant will review readily available topographic surveys, atlas/as-built drawings, design
drawings, record drawings, permit documents and/or master plans relevant to the project limits.
Consultant will use this information to determine and verify the configuration of existing conditions along
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with limitations on the proposed improvements. Consultant will also review plat maps for the project areas
to confirm the presence of utility easements. Consultant will contact the Sunshine State One Call Service
to determine the existing utilities which are located in the project area. As necessary, Consultant will
coordinate directly with the utility providers with existing infrastructure within the project area to obtain any
available system maps. Consultant will incorporate the approximate location of the existing underground
utilities into the design plans based on readily available drawings. All work under this task will be billed on
a lump sum basis.
Task 1.4 – Project Site Visits
Consultant will perform two (2) site visits to the project area to verify the impact of the existing conditions
on the configuration of the proposed improvements. Consultant will walk the entire site within the project
limits and obtain photographs of potential obstruction and encroachments that may impact the proposed
improvements. Consultant will conduct one (1) additional site visit to confirm the accuracy of the
topographic survey and to identify potential impacts on the proposed improvements. All work under this
task will be billed on a lump sum basis.
Task 2 – Preparation of On-Site Civil Engineering Plans
This task will consist of and is limited to the following scope of services:
Consultant will prepare civil engineering plans for the Project.
Consultant will provide the engineering plans for each phase (defined below). Consultant will respond to
up to one (1) round of reasonable review comments from the Client at each design stage.
· Schematic Design (30% Civil Plans)-Preliminary Engineering Plans
· Design Development (65% Civil Plans) – Plans for Regulatory Agency submission
· Final Construction Documents – Final Plans for Bidding and Construction
Consultant will provide utility and stormwater connections to the building within five (5) feet of the exterior
of the building. Consultant will coordinate with its subconsultants responsible for the lighting, for
connection locations.
Consultant will prepare stormwater management calculations for the post development condition for the
water quantity attenuation and the water quality treatment requirements. Consultant will prepare
stormwater calculations for the project site in accordance with SFWMD requirements for permitting with
the agencies noted.
The documents for this task will include the following items:
· Cover Sheet
· General Notes
· Existing Condition Plan, Details, and Notes
· Demolition Plan, Notes, and Details
· Paving, Grading, and Drainage Plan
· Paving, Grading, and Drainage Details
· Cross-Section Plan
· Pavement Markings and Signage Plans and Details
Provide an Opinion of Probable Construction Costs at the 65% and Final Construction Document
submittals for proposed improvements.
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Task 3 – Preparation of Architectural, Structural, Power Distribution and Lighting Design,
Security and Access Control Systems and Cost Estimating
The Consultant will engage a sub-consultant to prepare the following items.
This task will consist of and is limited to the following scope of services:
Task 3.1 – Architecture Services
Architectural project understanding
The Consultant will engage a sub-consultant (licensed architect) for the following scope of work.
Rear Parking Lot and Sally Port Enhancements: Perimeter Security Wall, ADA Access Ramp, Coordinate
Automated Secure Vehicle Gate, and Lighting coordination.
Enhanced Security System: Design and Integration of Surveillance (CCTV) coverage of parking and sally
port access control, emergency communication systems, and integration with existing infrastructure.
The documents for this task will include the following items:
· Architectural Site Plan
· Floor Plan
· Exterior Elevation
· Roof Plan
· Finish and Door Schedule Plan
· Miscellaneous Details
Task 3.2 – Structural Engineering
Structural engineering project understanding
The Consultant will engage a sub-consultant (licensed structural engineer) for the design of an ADA-
compliant access ramp, perimeter site walls, and light pole footings at the existing BSO facility. The City
requests the Consultant to provide analysis, design, construction documents, structural calculations, and
construction observation for the subject project’s structural systems.
The assumed structural system is taken as follows:
· Concrete shallow foundations. Foundations to be designed per Geotechnical Report
recommendations. Deep foundations design (i.e. piles, grade beams, etc.) may be subject
to a revised fee.
· Cast-in-place concrete ramps
· Reinforced CMU or cast-in-place concrete site walls and gate support with shallow
concrete foundations
· Reinforced concrete footings for site light posts
The following items are to be included in this proposal:
· Phases
- Schematic Design
- Design Development
- Construction Documents
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- Permitting
- Bidding
- Construction Administration (RFIs, Submittal review, site visits)
· Specifications
Construction Documents
Task 3.2a – Project Kick-off and Schematic Design
Consultant will attend one (1) kick-off meeting with the design team, to review the desired design
elements and the project’s deliverable schedule.
Consultant will provide a narrative describing the structural design criteria and minimum requirements per
the Florida Building Code (FBC). The narrative is to include but not limited to the following:
• Gravity and lateral design criteria
• Description of foundation system, including unique foundation conditions, and relate to
geotechnical report
• Description of structural systems including alternates considered
Preliminary structural design plans shall also be provided and include the following items:
• Establish locations for major gridlines, columns, shear walls and other vertical element
• Determine dimensional requirements and size of typical structural components
• Single line floor and roof framing plans showing preliminary layout of structural elements
If required, the Consultant will review pertinent portions of the Outline Specifications.
Task 3.2b – Design Development
The consultant will continue development of structural design with ongoing coordination with
Architectural, Mechanical, Electrical, and Plumbing disciplines. The consultant will attend up to two (2)
meetings and/or conference calls limited to two (2) hours each, with the City/Architect to discuss any
changes to the project from the previous phase.
Structural design drawings for this phase shall include the following:
• List of structural materials in use, including material strengths
• Finalized locations for gridlines, columns, shearwalls and other vertical elements
• Location of control and expansion joints
• Location and size of foundation elements
• General CMU wall reinforcing design
• Sections showing critical structural components and relationships
• Standard details applicable to the project
• Preliminary foundation, column and wall schedules
• Scope and loading requirements for miscellaneous/prefabricated specialty engineered items.
Consultant will also provide Draft Specification sections in this phase.
Task 3.2c – Construction Documents
Consultant will finalize structural design documents signed and sealed for permit application with design
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criteria and minimum requirements per the Florida Building Code (FBC). The consultant will attend up to
one (1) meeting and/or conference calls, limited to two (2) hours, with the City/Architect to discuss
changes to the project from the previous phase.
Structural design drawings for this phase will include but not be limited to the following:
• General structural construction notes including design criteria, material specifications, scope
of miscellaneous/prefabricated specialty engineered items, and contractor responsibilities
• Finalized gravity and Components and Cladding wind diagrams and tables
• Foundation plans
o Location and sizes of foundation elements, columns, walls, and special equipment
o Slab-on-grade elevation/ramp elevation, depressions, slopes, steps, and reinforcement
requirements
o Pertinent section cuts for foundation elements
• Fully developed building sections showing critical structural elements and relationships
• Standard and project specific structural details
o Foundation details showing relationship to structural system
o Typical and project specific reinforcement requirements for concrete and CMU elements
• Final foundation, column, and wall schedules providing size, and reinforcement requirements.
If required by the jurisdiction, structural engineering design calculations for structural elements including
in the structural drawings will be provided by the consultant.
The consultant will also provide Specifications sections on the plans.
At the completion of this phase, any plan revisions or comments that are required due to a significant
design change by the City or City’s consultants shall result in an additional service
Task 3.2d – Permitting
Consultant will provide responses to Permit Review Comments pertaining to the items included in the
construction documents as noted in the Project Understanding and structural sections above. Any Permit
Review Comments resulting in the required addition of structural elements caused by changes from the
City, Contractor, Client, or other Subconsultant, will result in additional services.
Consultant does not guarantee the issuance of permits or approvals. If permits are issued for this project,
the conditions and expiration dates are the sole responsibility of the City.
Task 3.2e – Bidding
The Consultant will assist with and advise the City during the bidding process. This task is limited to one
(1) pre- bid meeting and issuance of response to interested contractor request for information during the
bid process. All responses by the Consultant will be approved by City prior to issuance.
Task 3.2f – Construction Administration
Consultant will provide services during the construction phase specifically as stated below:
• The Consultant will attend a Pre-Construction meeting to assist the City in responding any
questions from the Contractor regarding the structural components of the project.
• The Consultant will attend OAC construction meetings, as necessary and as requested by
the City, to discuss the development of the construction and provide professional consultation
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to the City in regards to the design elements related to the Consultant.
• Consultant will review and take appropriate action in respect to Shop Drawings, samples,
testing data, and other data the Contractor is required to submit per the Contract Documents.
Review of such items is limited to only for conformance with the information given in the
Contract Documents prepared for the scope of service herein. Review of shop drawings is
limited to two (2) reviews, unless changes made by the Consultant necessitate revisions to
shop drawings. Such review and approvals or other actions taken by the Consultant will not
extend to means, methods, techniques, equipment choice and usage, schedules, procedures
of construction, or to related safety programs.
• Consultants will respond to reasonable and appropriate Contractor requests for information
(RFI) and issue necessary clarifications and interpretations of the Contract Documents. Any
orders authorizing variations from the Contract Documents will be made by the City.
• Consultant will attend periodic construction observation visits. Field reports will be issued to
the City for field visits performed during construction.
Consultant shall have no responsibility for any contractor’s means, methods, techniques, equipment
choice and usage, schedules, procedures of construction, safety programs, or safety practices, nor shall
the Consultant have any authority or responsibility to stop or direct the work of any contractor. The
Consultant neither guarantees the performance of contractors, nor assumes responsibility for any
contractor’s failure to perform its work in accordance with the Contract Documents. The Consultant is not
responsible for any duties assigned to the design professional in the construction contract that are not
expressly provided for in this Agreement. The Client agrees that each contract with any contractor shall
state that the contractor shall be solely responsible for job site safety and for its means and methods; that
the contractor shall indemnify the Client and the Consultant for all claims and liability arising out of job site
accidents; and that the Client and the Consultant shall be made additional insureds under the contractor’s
general liability insurance policy.
Task 3.3 – Power Distribution and Lighting Design
The Consultant will engage a sub-consultant (Power Distribution Design and Lighting Design)
Engineering Design:
A. Site Investigation
o One (1) site visit to document existing conditions
B. Power Distribution Design
o Power for security gate and sally port
o Power for parking lot and sally port lighting
o Miscellaneous power and coordination for technology and security systems
C. Lighting Design
o Lighting design for surface parking lot and sally port area
o Photometric calculations
D. Base Scope Technology Systems Design
o Provide Infrastructure for security system
Design will include code reviews, coordination with Authorities Having Jurisdiction (AHJ), and
development of drawings and specifications necessary for soliciting competitive bids for the installation of
these systems.
Permitting Support:
A. Review and response to building plan review comments
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Bidding Services:
A. Review and evaluation of up to five (5) short-listed contractor bids
B. Attendance of pre-bid meeting
C. Response to pre-bid RFI’s
Construction Administration:
A. Construction duration is estimated to be 6 months
B. Review of shop drawings and product data sheets
C. Response to contractor RFI’s
D. No site visits currently included
Close-out Documents: Verification of Nighttime Light Levels
A. Provide one (1) post-construction nighttime measurements of light levels in surface levels
in surface parking lot.
Task 3.4 – Security and Access Control Systems
The Consultant will engage a sub-consultant (licensed security and access control engineer) for the
following scope of work.
The Consultant anticipates submittals at the following design stages:
A. Field Investigation
B. Construction Documents
C. Bidding/Permitting
D. Construction Administration
Construction Phase Services provided for this project will include:
A. Response to bidder questions.
B. Response to local permitting official’s comments.
C. Response to Contractor’s Request for Information (RFI) during the construction period.
D. A total of two (2) site visits to become generally familiar with the progress and quality of the
construction work in order to determine if the work is being performed in general accordance
with the construction documents. Substantial completion and final inspection, if requested,
would each constitute a site visit.
Task 3.5 – Cost Estimating
The Consultant will engage a sub-consultant (professional cost estimator) for the following scope of work.
The Consultant will adhere to the CSI Master format standards for construction cost estimating and will
incorporate line-item construction costs specific to the region.
Task 4: Regulatory Agency Assistance
The Consultant will prepare and submit applications, calculations, supporting documents and plans for
review by the following agencies:
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o Broward County Environmental Engineering and Permitting Division - Surface Water
Management Program
o Broward County Traffic Engineering-Pavement Marking and Signage (if required)
o City Building Permit - As part of this permit, Consultant will assist the City and the selected
Contractor in completing the necessary applications and plans for a City of Dania Beach building
permit submittal.
No other agency approvals are anticipated or included in this scope of services other than those identified
above.
All permitting fees will be the responsibility of the City.
No other agency approvals are included in this scope of services other than those identified above.
Consultant does not guarantee the issuance of permits or approvals. If permits are issued for this project,
the conditions and expiration dates are the sole responsibility of the City. Consultant is not responsible for
extending time limited entitlements or permits. Consultant can provide hourly additional services to file for
extensions, if applicable, provided the City issues a direct written request for each requested entitlement,
prior to the dates of expiration. The City shall provide all permit fees.
All work under this task will be billed on a lump sum basis.
Task 5: Limited Bidding Assistance
It is our understanding that the City will use a competitive bidding process to award the contract to a
qualified contractor to construct the improvements in two separate phases. Consultant shall consult with
and advise the City for the proposed improvements during the bidding process. This task is limited to
attendance of one (1) pre-bid meeting and issuance of addenda in response to interested contractor
questions or requests for information during the bid process. All responses by the Consultant will be
approved by the City prior to issuance. Once bids are received, the Consultant will review the bids and
provide a recommendation to the City of the apparent low bidder’s price proposal. The City will be
responsible in making the award.
Task 6 – Limited Construction Phase Services
Consultant will be available to provide construction phase services as requested by the Client or as-
needed to provide substantial certifications to the applicable agencies having jurisdiction up to the budget
allocated for the task in two separate phases. Further coordination and support can be provided as hourly
basis beyond estimated budget. These services may consist of the following and will be provided in
accordance with the general construction phase services scope below:
1. Attend up to four (4) in-person construction meetings.
2. Review and approval of shop drawings and submittals required for the site improvements
controlled by our design documents. It is assumed ten (10) total reviews are anticipated in total
for both phases combined.
3. Review and reply to Contractor’s requests for information during construction phase, up to eight
(8) RFI’s.
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4. Site observation visits which shall include preparation of a ‘site report’ to be issued to the Client,
as requested. Site visits shall be coordinated with the Client and General Contractor which may
include pre-construction meeting with the General Contractor, punch list walk-through, and close-
out review. It is assumed eight (8) total reviews are anticipated.
5. Review of ‘as-built’ documents, prepared by Client’s surveyor, and assist with obtaining final
inspections and Certifications of Completion, as required for approval of the project.
6. Submit closeout packages (bills of sale, as-builts, certifications) to appropriate agencies.
If the Consultant provides construction phase services, Consultant shall have no responsibility for any
contractor’s means, methods, techniques, equipment choice and usage, sequence, schedule, safety
programs, or safety practices, nor shall we have any authority or responsibility to stop or direct the work of
any contractor. Consultant’s visits shall be for the purpose of providing the Client a greater degree of
confidence that the completed work of its contractors will generally conform to the construction
documents prepared by Consultant. Consultant neither guarantees the performance of contractors, nor
assumes responsibility for any contractor’s failure to perform their work in accordance with the contract
documents.
Limitation of Responsibilities: Consultant shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or
furnishing the Work. Consultant shall not have the authority or responsibility to stop the work of any
Contractor.
Task 7 – Reimbursable Expenses
Reimbursable expenses will be invoiced based upon expenses incurred. Direct reimbursable expenses
such as express delivery services, courier services, in-house reproduction, and permit fees. This task also
includes fees for permit applications and any additional miscellaneous design, if authorized by the City.
PROJECT ASSUMPTIONS
· The City will provide all available topographic surveys, atlas/as-builts, record drawings, permit
documents, reports and/or master plans relevant to the project area.
· Accurate existing MEP building drawings are available and no extended site visits are required to
recreate existing electrical distribution, including riser diagram and panel schedules.
· This scope does not include any services required for easement or right-of-way acquisitions.
· Drainage Well (Gravity or Pressurized) or stormwater pump station design is not included in scope
of services. Scope anticipates utilizing exfiltration trench for mitigation for addition of impervious
areas.
· The specifications provided herein will be included in the project plans and not technical
specifications.
· The City will help coordinate with the power and communications providers.
· The City will provide existing security system which the consult will need to interface with.
· Drainage calculations will only be provided for the areas within the Project limits.
· The City will provide all required permit fees.
· The selected contractor will be responsible for obtaining any City of Dania Beach Building Permit
required for this project along with all related coordination and preparation of any backup
documentation required for the City of Dania Beach Building Permit. Consultant will only be
responsible for reasonable revisions requested by the City of Dania Beach Building Department.
· The City will provide timely responses to information included within each submittal.
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· The City shall be responsible for bid advertisement, distribution of bid documents to interested
bidders, processing all bid submittals, and verification that each bid submittal meets all Purchasing
related requirements.
· Consultant will submit monthly invoices, which will be payable by City within 25 days.
· The City will reimburse Consultant for any document reproduction costs for all submittals to
regulatory agencies.
· Reimbursable expenses for mileage for any site visits have been included in the lump sum fees.
· Additional reimbursable expense requested by the City outside of the items defined within scope,
such as additional land surveying, geotechnical testing, utility testholes, laboratory testing, permit
fees, shall be invoices as defined in our contract agreement with the City.
· Detailed listed species surveys and/or permitting is not included in the scope of services.
· FDOT permitting not included in the scope of services.
· Environmental services not included in scope of services.
· No offsite work (water, sewer, drainage) is anticipated and therefore excluded from the scope of
services.
· Dry utility coordination or design is excluded from the scope of services.
· Structural Engineer’s list of services not included: Major revisions/changes to the project after the
drawings have been issued for permit, photovoltaic panels and/or its support, specifications,
engineered shoring design, delegated design (including but not limited to pre-
engineered/manufactured roof trusses, and steel gate), and additional construction administration
services, including but not limited to ( consultation during construction concerning damage, defects
or deficiencies in the work of a contractor, evaluating change orders, providing construction
estimates, and special inspections during or after construction).
· Power Distribution and Lighting Design Engineer’s list of exclusions: upgrades to existing electrical
service, any work outside of the area in scope, including any upgrades related to building code
deficiencies, HVAC system design, plumbing system design, fire alarm system design, fire
protection system design, technology system including surveillance, access control, and other
systems, generator design, engineering cost estimates, MEP record drawings based on contractor
as-built drawings, short circuit, Arcflash, and coordination studies, and any scope items not listed
under scope of work.
· Security and Access Control Engineer’s list of exclusions: Construction site visits or attendance at
design review or OAC meetings, as requested by the City, in excess of the number of visits defined
in this proposal, Value Engineering meetings and subsequent engineering or design revisions to
incorporate accepted value engineering items, including changes to system design after
construction documents have been completed. Significant revisions to the program, design
philosophy or Architectural plans after Design Development approval, or to systems selected
following schematic phase, and which result in redesign expenses. BIM Modeling level of detail,
Model deliverables, or Consultant’s role in the coordination process, Detailed project phasing,
preparation of multiple phasing plans, or preparation of multiple sets of construction documents or
document packages. This includes project phasing for budget purposes as well, change in
applicable code, resulting in redesign effort or expenses, Design of smoke-control systems, and /or
design of smoke-management systems for atria and other large spaces, Electrical Circuit Breaker
Coordination Study and/or Arc Flash Study, Design of emergency power, UPS, or generator
systems, Energy modeling or preparation of systems life cycle cost analysis (LCA), Currently
unidentified specialty electrical, lighting or communication systems, including voice/data,
audio/visual, security, or other low voltage electronic systems, Acoustical consulting, Active
Network Electronics (Network Switches, Routers, Firewalls, Etc.), Personal computers, copiers,
printers, tablets or laptops, Cable TV or Satellite headend systems, Overhead paging, Intrusion
Detection, Phone systems and phone handsets, Video wall design, Document reproduction beyond
those required for in-house coordination and submittals as outlined above, Design of site features
and amenities outside of building footprint and not directly attached to the building, Development
of “as-built” or record drawings, Detailed cost estimating services, Commissioning of building
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
systems, Additional Site visits to the site as required in order to provide "verification letters" to the
authority having jurisdiction that Consultant has witnessed work after the AHJ inspection, The effort
and cost indicated reflects the effort based upon a continuous project. Consultant reserves the right
to submit for additional services if the project is put on hold for a period of more than 6 months and
re-started, Public Safety and Cellular DAS Systems Design.
· Secure enclosure for the booking room not included in the scope of services per the City’s request.
· Arborist Report, Landscape Architecture services (Tree Mitigation, Planting and Irrigation Plans not
included in the scope of services). Landscape and Irrigation Design services will be provided by
the City. If this additional scope of services is requested, Additional Services will be required.
PROJECT SCHEDULE
Consultant will start work immediately upon receipt of Notice to Proceed and an official
authorization from the City of Dania Beach.
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
METHOD OF COMPENSATION
Task Task Description Lump Sum Fees
1 Site Investigation Task $24,935
1.1 Topographic Survey
1.2 Geotechnical Investigation
1.3 Document Research/Review
1.4 Project Site Visits
2 Preparation of On-Site Civil Engineering Plans $50,425
3 Preparation of Architectural, Structural, Power
Distribution and Lighting Design, Security and
Access Control Systems, and Cost Estimating
$92,398
3.1 Architecture Services
3.2 (a-f) Structural Engineering
3.3 Power Distribution and Lighting Design
3.4 Security and Access Control Systems
3.5 Cost Estimating
4 Regulatory Agency Assistance $9,500
5 Limited Bidding Assistance $7,465
6 Limited Construction Phase Services $13,385
7 Reimbursable Expenses $1,500
Total $199,608
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kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
CLOSURE
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-005, City of
Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and Engineering Consulting
Services”; shall govern this scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned services, please
issue a Notice to Proceed in writing to the Consultant. Fees and time stated in this agreement are valid
for sixty (60) days after the date of issuance by the Consultant.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
George Balaban, P.E.
Vice President