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Home My WebLink AboutR-2025-114 WSP Change Order Proposal for SE Drainage Project Phase IRESOLUTION NO. 2025-114 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING ADDITIONAL FUNDING FOR A CHANGE ORDER RELATED TO THE SOUTHEAST DRAINAGE PROJECT – PHASE I WITH WSP INC. FOR AN AMOUNT NOT TO EXCEED FORTY-NINE THOUSAND SEVEN HUNDRED NINETY-SEVEN DOLLARS AND SEVENTY CENTS ($49,797.70); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the SE Drainage Project – Phase I (Project) requires a sub-grade stormwater pump station as of its key system components; and WHEREAS, the original placement of the pump station, as called for by the engineering design of the system, was to be located several feet inside the adjacent property owners side yard; and WHEREAS, the City made significant effort in working with the property owner to set up a permanent easement to allow for any necessary future access to the underground pump system; and WHEREAS, the property owner ultimately did not agree to grant the easement, requiring that the pump station be relocated towards the adjacent roadway, which in turn necessities additional engineering design work; and WHEREAS, WSP has provided a comprehensive proposal for the required additional engineering services, resulting in a change order, which item is attached as Exhibit “A” and incorporated into this resolution by this reference; and WHEREAS, PSD recommends the approval of the proposal as a change order to the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. 2 RESOLUTION #2025-114 Section 2. That the City Commission authorizes the proper City officials to execute the change order with WSP Inc. for additional engineering design services for the SE Drainage Project – Phase 1 in an additional amount not to exceed Forty-Nine Thousand Seven Hundred Ninety-Seven Dollars and Seventy Cents ($49,797.70), which proposal is attached as Exhibit “A” and incorporated into this resolution by this reference. Section 3. That funding will be appropriated from the Stormwater “Prof. Services General” Account No. 303-38-13-538-31-10. Upon approval of this request, a budget transfer will be processed from Stormwater “Prof. Services Engineering” Account No. 403-38-01-538- 31-30 into the Stormwater “Prof. Services General” Account No. 303-38-13-538-31-10. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on August 26, 2025. Motion by Commissioner Lewellen, second by Vice Mayor Salvino. FINAL VOTE ON ADOPTION: Unanimous X Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ERIN MCCLENDON JOYCE L. DAVIS DEPUTY CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY WSP USA Suite F 7255 Corporate Center Drive Miami, FL 33126 Tel.: +1 305 514-3100 Fax: +1 305 261-5735 July 9, 2025 Via email: sschutten@daniabeachfl.gov Mr. Sean Schutten Deputy Public Services Director 1201 Stirling Road Dania Beach, FL 33004 RE Southeast Drainage Improvements Phase 1 Design Services During Construction Amendment - Pump Station Realignment Dear Mr. Schutten, The City of Dania Beach has requested the Consultant (WSP USA Inc.) to provide an alternative location for the proposed stormwater pump station to avoid the need of a temporary construction easement. The design was adopted with the understanding that constructability would be executed with use of the temporary easement. Due to the limited right of way, the most feasible option is to re-align the proposed pump station closer to the roadway and shift the proposed electrical platform foundation away from the right of way. SCOPE OF SERVICES Based on our understanding of the issue, please find below a detailed description of the proposed scope of work associated with this amendment. Task 1- Utility Coordination – Potential Conflict Resolution WSP will review all existing utilities and existing drainage system constructed up to date around the new pump station, analyze potential conflicts and provide conflict avoidance solutions as required. WSP will review the alignment of the proposed 24” storm force main which near the treatment structure and will realign it as required. WSP will also examine the proximity to the station in reference to the right of way. Task 2 -Pump Relocation Analysis WSP will coordinate with the contractor to examine constructability of the coffer dam and installation of the structures with minimum impact to the adjacent property. Due to limited space between the right of way and the existing edge of pavement, the proposed underground structures relocation will fall partly under the pavement with a portion of the top slabs within the southbound travel lane. WSP will create cross sections for each of the four underground structures showing critical distances from right of way, pavement and utilities. The top slabs will be sloped to match the roadway cross slope creating a variable slab thickness with the top part of the slab matching the road cross slope and the bottom matching the flat bottom structure. WSP will provide coordinates for correct location of pump station. In addition, portion of the proposed access hatches for the wetwell and valve box structures will also fall within the travel lane creating an undesirable condition. Over time, hatches located within travel lanes create undesirable noise as traffic goes over them. See preliminary plan in Exhibit A. The City of Dania Beach recommends that this condition be avoided. WSP will analyze two options: 1. Realign the roadway so the proposed hatches will fall outside of the travel lane OR 2. Reduce the size of the hatches to minimize or avoid shifting the travel lanes. WSP will review the WSP USA Suite F 7255 Corporate Center Drive Miami, FL 33126 Tel.: +1 305 514-3100 Fax: +1 305 261-5735 current shop drawings for the pumps and valves and evaluate reducing the size of the hatches or provide alternate access solutions such traffic rated manhole covers. WSP will also provide a new roadway alignment in case the road will still need to be shifted away from the proposed hatches. Deliverables Location Coordinates of new station location Revision of Plan Sheets • Civil - C104.02, C108.2 • Roadway Plans - RD-20, RD-21, RD-42, RD-43, PS-01, UI-04, M-1 Task 3 Structural Analysis This will be performed by structural design engineers, subconsultant Conemco. Conemco Proposal attached in Exhibit A. Deliverables – Revision of Plan Sheets Structures Civil - C104.02, C108.2S-200, S-202, S-203, S-500 COMPENSATION WSP will perform the work as specified in this scope of services for a total lump sum fee of Forty-Nine Thousand, Nine Hundred and Seventy-Nine Dollars and Seventy Cents. ($49,979.70). A breakdown of the hours by task are provided below. Task No. Description Cost 1 Utility Coordination $10,017.53 2 Pump Station Relocation /Roadway Conflict Analysis $36,780.17 3 Structural Design Adjustments $3,000.00 Total 49,797.70 DELIVERY SCHEDULE WSP proposes to complete analysis and re-design within four weeks of approval. ASSUMPTIONS, EXCLUSIONS AND LIMITATIONS Permit fees – Assumption is that Broward County permits will not be required Mot design not included Irrigation design Landscape design Soft digs for utility verifications Environmental Engineering Services Signalization analysis and design ROW acquisition/Perpetual easements WSP USA Suite F 7255 Corporate Center Drive Miami, FL 33126 Tel.: +1 305 514-3100 Fax: +1 305 261-5735 CLOSURE We appreciate your consideration and look forward to the continued success of the project. If this proposal is acceptable to you, please sign below as your formal authorization to proceed and return a copy for our files. If you have questions, please call us at 305-514-3100. Sincerely, Judeen Johnson WSP Project Manager AUTHORIZATION Receipt of this proposal, including the General Terms and Conditions annexed hereto, is hereby acknowledged and all of the terms and conditions contained therein and accepted. Approved City of Dania Beach ______________________________________________ ________________ Name/Title Date WSP USA Suite F 7255 Corporate Center Drive Miami, FL 33126 Tel.: +1 305 514-3100 Fax: +1 305 261-5735 EXHIBIT A S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE BE WV C W W S 33006 33007 33008 30 1 7 30 1 8 SE 3 TERR. SE 3 A V E . S-21 S-72 S-88 S-29 S-70 IW-1 PROPOSED TRANSFORMER ON CONCRETE PAD PROPOSED SWITCHGEAR FLOOR 5.5FT ABOVE GROUND LEVEL ACCESS STAIR TO A SWITCHGEAR FLOOR STAIRCASE ACCESS CONCRETE SLAB INLET STRUCTURE PUMP STATION WET WELL STRUCTURE TREATMENT UNIT 24-INCH FORCE MAIN SIDEWALK SIDEWALK R/W R/W R/W R/W 24-INCH FORCE MAIN R/W VALVE BOX 8-INCH EMERGENCY BYPASS LINE 8-INCH RMJ VALVE 24"x8" RMJ TEE 8-INCH QUICK DISCONNECT TRAVEL LANE ENCROACHMENT TRAVEL LANE ENCROACHMENT WSP USA INC. 7650 CORPORATE CENTER DR. SUITE 300, MIAMI, FL 33126 (305) 514-3100 - WSP.COM Cert. of Authorization No. 1462 Miami, Broward, Palm Beach & New York | 888-536-1536 | 786-888-2002 |info@conemco.com | www.conemco.com July 7, 2025 Proposal No. 250705 WSP USA 7255 Corporate Center Drive, Suite F, Miami, FL 33162 Attention to: Judeen Johnson, South Florida Water Leader | M.: (954) 802 9735| E.: Judeen.Johnson@wsp.com Dear Ms. Johnson, Conemco Engineering Inc. dba Conemco Consultants is pleased to submit our proposal for engineering services for the SE Drainage Project - Pump Station Design located at SE 3rd Ave. - SE 5th Street, Dania Beach, FL 33004. 1.0 SCOPE OF WORK Update the structural drawings and calculations of Pump Station (PS) 1 and PS 2 design prepared by Conemco Engineering Inc. dba Conemco Consultants, dated January 28, 2022, and revised on February 2, 2025, for the project located at the above-referenced address. The proposed updates will include the following: • Adjustment of platform footings. • Adjustment of the top slab of the wet well and valve box to allow for construction at the limited easement location. 2.0 FEES Structural Drawings and Calculations $3,000.00 Terms of payment: Upon acceptance of proposal $ 1,800.00 Upon drawings submittal $ 1,200.00 NOTES: • Client to provide Architectural CAD drawings, PDF and/or microfilms (if applicable). • The drawings will be developed in CAD format for internal use and delivered to the client in PDF format. • If requested, CAD files will be provided solely for the client’s internal use and shall not be shared, distributed, or modified. • Any RFI for design clarification is included. • This proposal is valid for six months. • If work on the project is commenced but not completed, payment shall be made in accordance with the percentage of work completed. • If after completion and submission to the client of the 100% contracted scope of work, the project is changed, stopped, or not submitted to the Building Department due to circumstances beyond the control of this firm, client is obligated to pay the full contract price. • Any modification to the design, after initial coordination and not generated by agencies having jurisdiction will be billed additionally. • Any additional work outside the scope would be negotiated separately. Miami, Broward, Palm Beach & New York | 888-536-1536 | 786-888-2002 |info@conemco.com | www.conemco.com • Responses to any Building Department Comments are included: In case the plans are returned by the building department with comments, response to such comments will be done by Conemco Engineering Inc. dba Conemco Consultants at no additional cost to the client. However, we will not be responsible for any fees that the Building Department charges for documents being re-submitted for review. These fees are not included in this proposal. The owner will be responsible for paying such fees. 3.0 EXCLUSIONS • Architectural/Landscape/Civil/MEP Drawings/Renders. • This proposal does not include any test or exploration of any existing structure. • Construction administration services, such as submittal review, site inspections, and/or request for new design or alternative products or specifications will be charged additionally at a rate of $150.00/per hour. • Cost of laboratory services for any machine testing, soil exploration, and concrete testing. • Design and production of shop drawings for shoring, bracing, form work and any specialty engineering item such as: pre-cast double tees, structural steel, reinforcing steel, hollow core slabs, prefabricated trusses, railings, fence, etc. • Permit process: plans processing and expediting. Permit fees. • Courier services, overnight deliveries, travel expenses, etc. • Site inspections not otherwise included in the scope of work. • Inspections during the construction/repair/demolition process. • Construction support and cost estimate services. • Tests, Survey, Zoning discrepancies and other documents required by the Building Department and any other agencies of existing condition are under owner’s expense and responsibility. • Any fees charged by any other specialized consultant. • Any work outside the scope of work or any other items not specifically detailed as included in this proposal. 4.0 SUBMITTAL OF WORK Conemco estimates the drawings will take approximately up to 5 weeks to be completed; after receiving formal approval and all required documentation or information. The estimated time does not include waiting time from reviewers, modifications, and/or city or any administration review. We appreciate the opportunity and look forward to doing business with you. Sincerely, ___________________ Jose A. Compres P.E. READ, AGREED and ACCEPTED this ______ day of _________________, 2025. BY: _______________________________ ______________________________ Signature Print Name