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Home My WebLink AboutR-2025-188 Janitorial Services Third Amendment with Clean Space Inc.RESOLUTION NO. 2025-188 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN THIRD AMENDMENT TO THE JANITORIAL SERVICES AGREEMENT AWARDED VIA INVITATION TO BID (“ITB”) NO. 21-027, ENTITLED “JANITORIAL SERVICES” WITH CLEAN SPACE, INC. TO ADD CLEANING SERVICES FOR C.W. THOMAS PARK COMMUNITY CENTER AND TO EXTEND THE UNDERLYING AGREEMENT FOR THE SECOND AND FINAL TWO YEAR TERM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach has several high-use, multi-work shift facilities that require janitorial services on a daily basis; and WHEREAS, the original janitorial agreement (the “Agreement”) was executed on November 23, 2021, and included two (2), two-year renewal options; and WHEREAS, the City Commission adopted Resolution 2023-141 authorizing the execution of the first of two options to renew the Agreement for a two-year term on November 14, 2023; and WHEREAS, the first renewal period will expire November 2025, and the City is seeking to enter into the second and final two-year renewal option; and WHEREAS, the City is satisfied with the quality and reliability of Clean Space, Inc.’s janitorial services; and WHEREAS, C.W. Thomas Park was under renovations for the past 18 months and was not included in the original ITB; and WHEREAS, the City desires to expand professional janitorial services to include the renovated C.W. Thomas Community Center for routine janitorial services in the lobby entrance / walkways, offices, kitchen, classrooms, restrooms, fitness room and basketball gymnasium at a cost of $2,545.83 per month, and for emergency services, rentals and special events at a cost of $24.00 per hour; and WHEREAS, the City Administration recommends that the City Commission approve an amendment to the Agreement with Clean Space, Inc. for the additional services. WHEREAS, the City is satisfied with the quality and reliability of Clean Space, Inc.’s janitorial services; and 2 RESOLUTION #2025-188 WHEREAS, the City desires to expand services to include C.W. Thomas Community Center for routine janitorial services in the lobby entrance, walkways, offices, kitchen, classrooms, restrooms, fitness room and basketball gymnasium at a cost of $2,545.83 per month, and for emergency services, rentals and special events at a cost of $24.00 per hour; and WHEREAS, the City Administration recommends that the City Commission approve an amendment to the Agreement with Clean Space, Inc. for the additional services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the proper City officials to execute a third amendment to the Agreement with Clean Space, Inc., which amendment is attached as Exhibit “A” and incorporated into this Resolution by this reference, to approve the second, and final two year extension ,and to include janitorial cleaning services for the C.W. Thomas Community Center, at a cost of $2,545.83 per month for routine janitorial cleaning, plus an additional rate of $24.00 per hour for emergency services, rentals and special event cleanings. Section 3. That funding for the additional routine janitorial services is available and appropriated within CW Thomas Contractual Services Account No. 001-72-03-572-34-10. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on October 28, 2025. Motion by Vice Mayor Salvino, second by Commissioner Lewellen. FINAL VOTE ON ADOPTION: Unanimous X Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ 3 RESOLUTION #2025-188 ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY 1 THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND CLEAN SPACE INC., FOR SERVICES RELATED TO JANITORIAL SERVICES AS DESCRIBED WITHIN THE CITY OF DANIA BEACH INVITATION TO BID (“ITB”) NO. 21-027. This is the Third Amendment (the “Amendment”) to an Agreement (the “Agreement”), dated ________________, 2025, existing between the City of Dania Beach, Florida, a Florida municipal corporation (the “City”) and Clean Space, Inc. (“Contractor”), a Florida corporation with its principal mailing address of 3764 Northwest 124 Avenue, Coral Springs, Florida 33065. The First Amendment to the Agreement was dated December 8, 2023. The original Agreement was executed on November 23, 2021, the First Amendment to the Agreement was executed on December 8, 2023 and the Second Amendment was executed on January 24, 2025. WHEREAS, Clean Space Inc. was the successful bidder to ITB No. 21-027 for Janitorial Services; and WHEREAS, the original janitorial agreement (the “Agreement”) was executed on November 23, 2021, and included two (2), two-year renewal options; and WHEREAS, the City Commission adopted Resolution 2023-141 authorizing the execution of the first of two options to renew the Agreement for a two-year term on November 14, 2023; and WHEREAS, first renewal period shall expire November 2025, and the City is seeking to enter into the second two-year renewal option; and WHEREAS, the City is satisfied with the quality and reliability of Clean Space, Inc.’s janitorial services; and WHEREAS, C.W. Thomas Park was under renovations for the past 18 months and was not included in the original ITB; and WHEREAS, the City desires to expand professional janitorial services to include the renovated C.W. Thomas Community Center for routine janitorial services in the lobby entrance / walkways, offices, kitchen, classrooms, restrooms, fitness room and basketball gymnasium at a cost of $2,545.83 per month, and for emergency services, rentals and special events at a cost of $24.00 per hour; and WHEREAS, the City Administration recommends that the City Commission approve an amendment to the Agreement with Clean Space, Inc. for the additional services. 2 NOW THEREFORE, In consideration of the mutual covenants, terms and conditions contained in the Amendment, and other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon, the parties agree as follows: 1. The above Whereas clauses are incorporated by reference into this Amendment. 2. That this Amendment shall take effect upon complete execution by both Parties. 3. That this Amendment shall expire on November 23, 2027. 4. That in all other respects, the underlying Agreement is ratified and reaffirmed and remains in full force and effect. REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK SIGNATURES ON THE FOLLOWING PAGES 3 IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and year first written above. ATTEST: CITY OF DANIA BEACH, FLORIDA, a Florida municipal corporation ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS EVE A. BOUTSIS ANA M. GARCIA, ICMA-CM CITY ATTORNEY CITY MANAGER 4 WITNESSES: CONTRACTOR: Clean Space, Inc., a Florida corporation Signature Signature Matt Giunco PRINT Name PRINT Name OPERATIONS MANAGER Title Signature Dated: ___________________, 2025 PRINT Name STATE OF FLORIDA) COUNTY OF BROWARD) The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, on , 2025 by Matt Giunco, as Operations Manager of Clean Space, Inc., a Florida corporation. He/she is personally known to me or has produced as identification. My Commission Expires: Notary Public, State of Florida Print Name : DATE SUBMITTEDOctober 16, 2025 Dania Beach - CW Thomas Park Franky Lazo flazo@daniabeachfl.gov Date Submitted:October 16, 2025 Service Agreement AREAS SERVICED: 1. Hourly Rate for special events and rental cleanings 2. Cleaning of CW Thomas Park building. Cleaning to occur Monday to Friday from 8am to 1pm. Entire Building •Daily:Routine cleaning of all areas within the building. Basketball Gymnasium •Daily: ◦Sweep floor with large broom ◦Empty trash receptacles ◦Remove loose litter and debris •Monday, Wednesday, Friday: ◦Mop floors ◦Wipe down bleachers ◦Clean wall padding Fitness Room •Daily: ◦Routine cleaning ◦Wipe down exercise equipment ADDITIONAL INFORMATION: •Days and Hours of Service:Monday to Friday, 8am to 1pm •What is included:Labor, cleaning agents, cleaning equipment, client to provide consumable products. •Staff size:1 PRICING SCHEDULE: (A)COST PER HOUR (B) HOURS (C) TOTALS Areas Serviced 1. (Per hour, emergency services, rentals, and special events) $24 1 $24 Areas Serviced 2.Price per week $23.50 25 $587.50 Areas Serviced 2.Price per month = Cost per hours X Hours X 52/12 $2,545.83 CLEAN SPACE, INC. 3764 NW 124TH AVE, CORAL SPRINGS FL 33067 I 1800.499.0116 I CLEANSPACEONLINE.COM 1 ACCEPTANCE OF PROPOSAL: The client agrees to pay Clean Space the total amount specified in the pricing schedule within 30 days of the invoice date. By signing, the client acknowledges and agrees to the terms outlined in this proposal. In the event of service termination, payment will be required for all services rendered up to the termination date. Accounts past due for more than 30 days will be referred to a collection agency, and the client will be responsible for any associated costs. CLEAN SPACE, INC.DANIA BEACH - CW THOMAS PARK NAME:Matt Giunco NAME: Ana M. Garcia TITLE:CEO TITLE:City Manager October 16, 2025 Not yet accepted CLEAN SPACE, INC. 3764 NW 124TH AVE, CORAL SPRINGS FL 33067 I 1800.499.0116 I CLEANSPACEONLINE.COM 2 SIGNATURE Ana Garcia