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HomeMy WebLinkAbout2025-05-27 City Commission Meeting Agenda Packet AGENDA DANIA BEACH CITY COMMISSION REGULAR MEETING TUESDAY, MAY 27, 2025 - 6:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032) 1. CALL TO ORDER/ROLL CALL 2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AND SPECIAL EVENT APPROVALS Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 2 of 7 1. Special Event Applications: - Marine 84 Bike Night - TNT Neptune Fireworks Sale 2. Request for Proclamation Approvals: - Request for Proclamation Approval – National Poppy Day – May 23, 2025 - Sponsored by Mayor Davis - Request for Proclamation Approval – American Legion Post 304 Auxiliary – 75th Anniversary – May 31, 2025 – Sponsored by Mayor Davis 4. PROCLAMATIONS: None. 5. ADMINISTRATIVE REPORTS 1. City Manager 2. City Attorney 3. City Clerk - Reminders - June 10, 2025 CRA Board Meeting - 6 p.m. - June 10, 2025 City Commission Meeting - 7 p.m. - June 24, 2025 City Commission Meeting - 7 p.m. 6. PUBLIC SAFETY REPORTS 7. CITIZENS' COMMENTS Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 8. CONSENT AGENDA 1. Minutes: May 13, 2025 City Commission Meeting 2. Travel Requests: None. 3. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN INCREASE IN THE MAXIMUM ALLOWABLE Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 3 of 7 ANNUAL EXPENDITURE FOR FISCAL YEAR 2024-25, WITH BOTH KAILAS CORP. AND HINTERLAND GROUP, INC., IN THE AMOUNT OF $150,000.00, EACH, PERTAINING TO ITB NO. 23-007, ENTITLED, “STORM SEWER AND SEWER MAIN CLEANING SERVICES” FOR A TOTAL ADDITIONAL APPROPRIATION OF $300,000.00; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 4. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE SW 52ND STREET DRAINAGE PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 5. Request for Use of Discretionary Funds - C. W. Thomas Summer Camp - Sponsored by Commissioner Lewellen 6. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE MODIFICATION NO. 5 TO THE SUBGRANT AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR A THREE-MONTH EXTENSION TO THE GRANT FOR THE CREATION OF A WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 7. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AMENDMENT NO. 5 TO THE MASTER RESEARCH AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND FLORIDA ATLANTIC UNIVERSITY (FAU), TO REQUEST AN ADDITIONAL FOUR-MONTH EXTENSION TO THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT GRANT, SO THAT FAU MAY COMPLETE THE WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 8. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 4 of 7 FLORIDA, ADOPTING THE UPDATED STRATEGIC PLAN PREPARED IN CONJUNCTION WITH LYLE SUMEK ASSOCIATES, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Manager) 9. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDED SITE AGREEMENT WITH STC FIVE LLC (A/K/A STC)TO EXTEND STC’S USE OF THE FIRE STATION TOWER THROUGH JULY 26, 2037, WITH A THREE PERCENT INCREASE TO THE UNDERLYING PAYMENT TO THE CITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) 9. BIDS AND REQUESTS FOR PROPOSALS 1. RESOLUTION NO. 2025-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 25-009, ENTITLED “PURCHASE OF FIVE (5) PREFABRICATED STORAGE SHEDS” TO JC ENTERPRISES, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FIFTEEN THOUSAND SIX HUNDRED TWENTY-FIVE DOLLARS ($215,625.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 2. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RANKING OF CONSULTING FIRMS THAT RESPONDED TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-008, “CONSTRUCTION, ENGINEERING AND INSPECTION SERVICES FOR SOUTHEAST DRAINAGE PROJECT, PHASE II”, AND SELECTING METRIC ENGINEERING, INC. AS THE FIRST PLACE FIRM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS: None. Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 5 of 7 11. FIRST READING ORDINANCES First reading ordinances under this section are not subject to public hearing and may be taken all at once, unless pulled by the City Commission. A public hearing and discussion will take place at second reading of all ordinances within its respective section of the agenda. 1. ORDINANCE NO. 2025-______ (THIS ITEM IS TO BE RESCHEDULED AND WILL BE HEARD ON JUNE 10, 2025 AT 7:00 P.M.) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE”, AT PART 2, ENTITLED “SITE DEVELOPMENT REGULATIONS”, ARTICLE 265 ENTITLED “OFF STREET PARKING REQUIREMENTS AT SECTION 265-50 ENTITLED “OFF-STREET PARKING REQUIRED; ON-STREET PARKING CREDIT” IN ORDER TO REDUCE THE REQUIRED PARKING FOR HOTELS IN THE CRA FORM-BASED ZONING DISTRICT; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Community Development) 2. ORDINANCE NO. 2025-____ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00), TO FUND THE SOUTHEAST DRAINAGE RETROFIT PROJECT, PHASE II; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 12. SECOND READING ORDINANCES 1. ORDINANCE NO. 2025-______ (THIS ITEM IS TO BE RESCHEDULED AND WILL BE HEARD ON JUNE 10, 2025 AT 7:00 P.M.) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE” PART 5, ENTITLED “SIGNAGE AND DESIGN REGULATIONS”; ARTICLE 505, ENTITLED “SIGN REGULATIONS”, AT SECTION 505-40, ENTITLED “DETAILED SIGN STANDARDS” TO MODIFY WALL SIGN REGULATIONS; AMENDING SECTION 505-50, ENTITLED “PROHIBITED SIGNS,” TO MODIFY SIGN PLACEMENT; AMENDING SECTION 505-90, ENTITLED “SIGNAGE REGULATIONS FOR THE MIXED-USE CRA Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 6 of 7 FORM-BASED ZONING DISTRICTS (CC, SFED-MU, EDBB-MU, GTWY-MU, NBHD-MU)” TO AUTHORIZE PORTABLE SIGNS FOR ALL BUSINESSES AND TO MODIFY WALL SIGN REGULATIONS; AMENDING SECTION 505-110, ENTITLED “SIGNAGE REGULATIONS FOR SHOPPING CENTERS, AND LARGE RETAIL ESTABLISHMENTS IN COMMERCIAL DISTRICTS (C-1; C-2; C-3; C-4), AND PLANNED MIXED-USE DISTRICTS (PMUD, PMUD/SL)” RELATING TO PROJECTING SIGNS; REPEALING SECTION 505-140, ENTITLED “SIGNS EXEMPT FROM CERTIFICATE OF COMPLIANCE REQUIREMENT”; AND TO SUBSTANTIALLY REVISE SECTION 505-190, ENTITLED “SIGNAGE REVIEW” TO REMOVE THE APPROVAL PROCESS AND FEES; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 2. ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE” TO CLEAN UP LANGUAGE RELATING TO ACCESSORY STRUCTURES; AT PART 1, ENTITLED “USE REGULATIONS”, ARTICLE 105, ENTITLED “USE REGULATIONS FOR RESIDENTIAL AND OPEN SPACE ZONING DISTRICTS”, AT SECTION 105-40, ENTITLED “TOWNHOUSES” IN ORDER TO CALCULATE PERVIOUS AREA; AMENDING PART 2, ENTITLED “SITE DEVELOPMENT REGULATIONS”, ARTICLE 230, ENTITLED “SPECIAL FLOOR AREA, BUILDING DIMENSION AND BUILDING SIZE STANDARDS”, AT SECTION 230-40, ENTITLED “MINIMUM FLOOR AREAS FOR DWELLINGS AND LODGING UNITS” TO ADDRESS MINIMUM FLOOR AREA AND ACCESSORY STRUCTURES; AMENDING PART 3, ENTITLED “SPECIAL ZONING DISTRICTS”; SUBPART 1, ENTITLED “COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS”, ARTICLE 309, ENTITLED “ADDITIONAL DEVELOPMENT STANDARDS”, AT SECTION 309-10 ENTITLED “COMPLETE STREET IMPROVEMENTS” TO MODIFY THE BUILDING LINE AND CLARIFY REFERENCES TO THE CRA AND CITY; AMENDING ARTICLE 310, ENTITLED “BUILDING TYPES”, AT SECTION 310-10, ENTITLED “RESIDENTIAL BUILDING TYPES” TO MAKE PORCHES OPTIONAL; AMENDING ARTICLE 311, ENTITLED “FRONTAGE TYPES”, AT SECTION 311-20, ENTITLED “FRONTAGE TYPE DEFINITIONS AND STANDARDS” TO MODIFY PORCH, STOOP, DOORYARD, SHOP AND FORECOURT FRONTAGES; AMENDING PART 7, ENTITLED “CODE ADMINISTRATION”; ARTICLE 725, ENTITLED “DEFINITIONS”, AT SECTION 725-30, ENTITLED “TERMS DEFINED” TO DEFINE PRINCIPAL AND ACCESSORY DWELLING UNITS; AND PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) Agenda – Dania Beach City Commission Tuesday, May 27, 2025 - 6:00 PM Page 7 of 7 13. DISCUSSION AND POSSIBLE ACTION: None. 14. APPOINTMENTS 15. COMMISSION COMMENTS 16. ADJOURNMENT City of Dania Beach Parks & Recreation Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Tyrone Cornileus, Event Liaison, Parks and Recreation SUBJECT: Special Event Application: Marina 84 & TNT Neptune Fireworks Request: Marina 84 Bike Night: Marina 84 is requesting a special event application/permit to host Bike Night on every Tuesday of the month at their location (2440 West st rd 84, Fort Lauderdale, FL 33312) from 5:00pm- 11:pm starting on July 1, 2025 - July 1, 2026. TNT Neptune Fireworks: TNT Neptune Fireworks is requesting a special event application/permit for their multi-day annual fireworks sale located at 768 E Dania Beach Blvd, Dania Beach, FL 33004. This is a repeat event and will take place from June 5, 2025 to July 7, 2025 from the hours of 9am-9pm. Background: Marina 84 Bike Night: This event will be held at the Marina 84 Restaurant on their private patio and will feature a DJ. It will be hosted on every Tuesday from July 1, 2025 - July 1, 2026 from 5pm-11pm. TNT Neptune Fireworks: The TNT Neptune Fireworks sale is a reoccurring event and has been held since 2017. There will be fireworks for sale and installed tent canopies to provide shade for customers. Budgetary Impact Marina 84 Bike Night: Special Event Application Fee: $300 TNT Neptune Fireworks: Special Event Application Fee: $450 Recommendation Marina 84 Bike Night: Department Review: Comments: BSO Fire: No issues Building Official Building permits NOT required Community Development All parking must be on site. Must mandate noise levels at night. City Attorney No issues Code Enforcement No issues Planning & Zoning No issues. Make changes to application Risk Mgmt.- No issues Parks & Recreation No Issues Public Services No issues BSO Police Dept. Must hire police detail. TNT Neptune Fireworks: Department Review: BSO Fire: Inspection Required. Permit for tent. Building Official Permits Required Community Development Building Permits Required City Attorney No issues Code Enforcement No issues Planning & Zoning No issues Risk Mgmt.- No issues Parks & Recreation No Issues Public Services No issues BSO Police Dept. No issues 1 of 6 Ordinance #2021-013 CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Coordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (if required). Event Name: Type of Event: Minor Event - less than 500 people, single day event, no road closures Major Event - more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? ____ Yes ____ No Is your event located on the beach? ____ Yes ____ No Location: Expected maximum attendance Expected sustained attendance Has this event been held in the past? ____ Yes ____ No If yes, please list the past dates, locations and attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Date and Time: DATE DAY BEGIN END Attendance SETUP: ______AM/PM ______AM/PM ________ EVENT DAY 1: ______AM/PM ______AM/PM ________ EVENT DAY 2: ______AM/PM ______AM/PM ________ EVENT DAY 3: ______AM/PM ______AM/PM ________ BREAKDOWN: ______AM/PM ______AM/PM ________ PART I: EVENT REQUEST 2 of 6 Ordinance #2021-013 Organization Name Name of Authorized Signatory For-Profit Non-Profit Private (as registered in Sunbiz) Address: City, State, Zip: Date of registration: State registered in: Federal ID # Email Address: Phone: Event Coordinator Name Phone: Title: Phone: Cell: Email address: Fax: Additional Contact Name Will you be on site? ____ Yes ____ No Title: Phone: Cell: Email address: Fax: Event Production Company (if other than applicant) Address: City, State, Zip: Contact Name: Title: Phone (day) (night) Cell: Email address: Fax: All City permits must be obtained through the City’s Building Division using the Building Permit Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building Division at (954) 924-6805 with any questions. Admission/Registration ____ Yes ____ No If yes, how much? $ Alcohol for Sale ____Yes ____ No Alcohol for Fee ____ Yes ____ No If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.) Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event. Amusement Ride ____ Yes ___No If yes, name a contact of company: What type of rides are you planning? Florida Bureau of Fair Rides, Ron Jacobs (850) 921-1530 must be contacted 30 days before the event to schedule inspections and final approval of all vendors and rides prior to use. PART II: APPLICANT PART III: EVENT INFORMATION 3 of 6 Ordinance #2021-013 Electricity ____ Yes ___No Generator ____ Yes ___No Amount of Kilowatts ___________ Events requiring electricity must be permitted. Company: License #: Name of Electrician: Phone: Entertainment ____ Yes ____ No If yes, what type of entertainment will be there? Any notable documents? Fencing or Barricades ____ Yes ____ No Include proposed fences in your Site Plan & Narrative Fireworks & Flame Effects ____ Yes ____ No Name & Contact of Company conducting the show: A permit and Fire Watch is required for all pyrotechnics displays. Food Vendors _____ Yes ____ No Food Trucks _____ Yes ____ No Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.) State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth. If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be required. Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? ____ Yes ____ No If so, indicate the type of appliance(s) to be used and the number of each applicant to be used: N/A Electric Grill(s) #___ Gas Grill(s) #___ Charcoal Grill(s) #___ Smoker Grill(s) #___ Grease Fryer(s) #___ Oven(s) #___ Electric Range Burner(s) #___ Gas Range Burner(s) #___ Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. Does each cooking appliance have its own dedicated Fire Extinguisher? ____ Yes ____ No Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making a note on the site plan indicating compliance with all of the above requirements or providing a letter to the fire prevention bureau. Does each cooking area have the proper clearances from all other event areas? ____ Yes ____ No Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Food Truck and vendors that are participating at the event. 1. Fire Safety Inspection is required the day of the event. 2. Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to cooking for the opening of the event. (Leak detection test). 3. Food trucks that are participating must have an approved and updated fire suppression extinguishing system. 4. Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in separated booths must be 10 feet apart from other vendors that are cooking. 5. All vendors that are cooking must have the proper fire extinguisher to extinguish their product. Music ____ Yes ____ No If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.): 4 of 6 Ordinance #2021-013 List the type of equipment you will use (speakers, amplifier, drums, etc.): Stages _____ Yes ____ No Type (wood, metal, trailer stage, etc.) Stages may require permits. Days and times music will be played: How close is the event to the nearest residence? It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event. Parking Impact ____ Yes ____ No If yes, lot location(s)? Date(s) of Closure Time(s) of Closure All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking Division and must be paid in full before the event. Road Closings _____ Yes ____ No If yes, define Closure(s) Date(s) of Closure Time(s) of Closure Sanitation & Waste Will the event encourage Recycling and Sustainability? ____ Yes ____ No Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the end of the event. Company Name Contact Phone All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are responsible for securing recycling services. Security/Police ___ Yes ____ No Name Phone Security companies and their plans must be approved, and you may still be required to hire BSO Police. Security Company Contact Phone Tents or Canopies ____ Yes ____ No No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require a permit. Quantity and size of each? Company Name Contact Phone A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of a tent or a canopy classification. Toilets ____ Yes ____ No All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the Environmental Manager at (954) 412-7334. Transportation Plan ____ Yes ____ No Any events larger than $5,000 people must have an approved Transportation Plan. 5 of 6 Ordinance #2021-013 Your Event may require Security and Emergency Services which will be determined using this application, your Site Plan and Narrative. MOT, transportation plan and any additional information requested during your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate” worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting. POLICE Your event may require security services based on expected attendance and other risk factors such as alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to supplement some of the Police services with a private third-party security company if their security plan is approved by the BSO Police Department. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this event application. The Police will review the plan and inform you if it meets City requirements. BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office detail may be required. FIRE WATCH REQUIREMENT A fire watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 hour minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $17.00 per hour Ladder (1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to the City of Dania Beach by means of cash advance or a cashier’s check. Fees are based on individual employee’s overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker’s Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the City will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. If I have not submitted my application with the necessary plans, within the deadline and according to the rules outlined in the Special Events Ordinance, it may be denied. Before receiving final approval from the City Commission, I understand that I (and the production company, if applicable), must furnish an original certificate of General Liability Insurance naming the City of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in PART IV: SECURITY AND EMERGENCY SERVICES PART V: APPLICANT ACCEPTANCE 6 of 6 Ordinance #2021-013 the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance and fees may also be required up to thirty (30) days in advance of the event. I understand that the City of Dania Beach sponsored activities have precedence over the event requested above and I will be notified if any conflicts arise. I understand that the BSO Police Department will determine all security requirements and that the BSO Fire Rescue will determine all fire and Emergency Medical Services requirements. I understand that any cancellations for City scheduled services must be made by phone to each department representative at least 24 hours before the scheduled event time or the organizer will be liable for any associated fees. I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions of the noise control ordinance and understand that my failure to do so may result in a civil citation, a physical arrest, or the shutting down of the event. If at any time during the event it is determined by law enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the event, I may be directed to shut down the music or entertainment for the remainder of the event. Email application and plans to: specialeventapplication@daniabeachfl.gov Site Plan must include the following with application: 1. ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc. 2. Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc. 3. Transportation Plan – show transportation options for attendees. 4. Security needs – Security Plan – detail how event coordinator will manager security. Mail application fee (payable to the City of Dania Beach) to: Attend: Shanesa Mykoo, Special Event Coordinator 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 Event Coordinator Signature Date PART VI: SUBMISSION Good night. Great savings. r. ftoDEWAY ·� i JNN II -, .,/e BY CHOICE HOTELS 05/05/2024 Name -RAJIV PANDEY Title -GENENERAL MANAGER Company Name-MARINA 84 RESTAURANT Street Address -2440 ST A TE ROAD 84 City, ST Zip Code -CITY OF DANIA BEACH, FL. 33312 Salutation: To whom it may concern: This letter to be presented to the City of Dania Beach with the purpose of acquiring a permit for the event to take place in the MARINA 84 RESTAURANT in the front patio and parking lot, will serve as a confirmation that we allow the manager of Marina 84 Rajiv Pandey to have such event. If you have any question, please contact me as the Managing Member of the Tropical Paradise Resort LLC. OBA Rodeway Inn and Suite My Name is: Marcos Fintz My Cell Number is: 954-557-0323 Thank you for your cooperation. Yours Truly: ��/' (/ Marcos Fintz Managing Member Rodewa)' Inn & Suites Fort Lauderdale Airport Cruise Port 24-1-0 West State Road 84 • fort T audcrdale. florida 33312 • l'EL 954.792.8181 Detail Date Invoice Number Entry Type Amount Due Item Activity PO Document Payment Discount 10/25/2023 1695597 Invoice 216.00 10/25/2023 2175259 Invoice 216.00 11/1/2023 2146728 Invoice 216.00 11/8/2023 2175269 Invoice 216.00 11/22/2023 2175229 Invoice 216.00 11/22/2023 2175503 Invoice 216.00 1,296.00 1,296.00 1,296.00 0 – 30 31 – 60 61 – 90 Over 90 Total No. of Items 4 2 0 0 6 Amount 864.00 432.00 0.00 0.00 1,296.00 Fort Lauderdale, 33312 Total for SP603 Marina 84 Sports Bar & Grill, LLC 2440 West State Road 84 Ft. Lauderdale, FL 33312 Fort Lauderdale, FL 33310 601 W. Broward Blvd.PO Box 9507 Statement Number:20160 Account Number:00010244 -SP603 Send payment to:Broward Sheriff’s Office Attn: Finance / Special Revenue ______________________________________ Statement Date:11/30/2023 Total for Marina 84 Sports Bar & Grill, LLC We appreciate your business. If you have questions about your account, please call Special Detail Revenue 954-831-8968 ______________________________________ Statement Total DANIA BEACH SU.11 L....-E ll LOVE fT CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Coordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (ifrequired). PART I: EVENT REQUEST Event Name: Neptune TNT Fireworks Sale June 5th-July 7th less than 500 people, single day event, no road closures Type of Event: Minor Event -Major Event more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? 0 Yes I✓ I No Ts your event located on the beach? 0 Yes l✓I No Location: 768 East Dania beach Blvd Dania, Florida 33004 Expected maximum attendance -----:-r7l-:-:-Expected sustained attendance _2_5 ____ _Has this event_been held in the past?� Yes _LJ_ No 2024 2023 2022 2019 2018 2017If yes, please hst the past dates, locations and attendance ' ' ' ' ' Same location and about 25 for attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Install Temp Canopies (1) 30x120, (1) 9x45 (1 )20x25 For customers shade while waiting in line (Restrooms located inside store) Date and Time: DATE SETUP: 6/2/25 EVENT DAY 1: EVENT DAY 2: EVENTDAY3: BREAKDOWN: ? /? f25 Ordinance #2021-013 DAY Mon Mon BEGIN END Attendance 9 AM/PM 9 AM/PM AM/PM AM/PM AM/PM AM/PM AM/PM AM/PM 9 AM/PM 9 AM/PM 1 of 6 25 BarfieldZ@tntfireworks.com 954-920-6770 BarfieldZ@tntfireworks.com Store Manager -Only to be sold not used on site TNT Fireworks May 8 2025 TNT Fireworks Event Date: 06/05-07/07/2025 Aerial View - Site Plan Tents ‘n’ Events 1790 Mears Parkway, Margate Fl 33063 Permits@tentsnevents.com 45ft 768 E Dania Beach Blvd, Dania Beach FL 40ft 80ft -9’x45’ Connecting Tent To the building. -Trac Flow will not be interrupted. 30x120 20x25 9x45 100ft E Dania Beach Blvd 400W High Bay Metal Halide Lamp - Pulse Start - 36,000 Lumens, 19" Aluminum Reflector - Hook Mount GAU-HB-400W-MH-WCM Please see last page for supporting documentation for this product(certificates, CAD files & drawings, IES files, wiring diagrams, etc). GAU-HB-400W-MH-WCM Metal Halide Fixture Ratings/Approvals Lamp Type: Metal Halide Listed for Dry Locations Dimensions: 13.5" x 19" x 19"36,000 Lumens Weight: 15 lbs Pulse Start Voltage: 120-277V AC Watts: 400 Lumens: 36,000 Lamp Life Expectancy: 25,000+ Hours Beam Configuration: Flood Housing Material: Die Cast Aluminum Housing w/ Chromate Conversion Coating Reflector Material: 19" Aluminum Reflector Special Orders- Requirements Lens Material: N/A Contact us for special requirements Mounting: Malleable Hook or Swivel Pendant Mount and Downrod Toll Free: 1-800-369-6671 Socket: Porcelain 5KV Pulse Rated Mogul Base Socket w/ Nickel Plated Screw Shell and Adjustable Accessory Bracket Fax: 1-903-498-3364 Color: Natural Metal, White E-mail: sales@larsonelectronics.com Made in the USA The GAU-HB-400W-MH-WCM 400 Watt High Bay Metal Halide Lamp from Larson Electronics is a powerful lighting solution for industrial applications. This fixture is compatible with 120-277V AC and uses pulse start technology to optimize warm up and re-strike processes. A 19" aluminum reflector increases beam accuracy and light quality during illumination. Operators may mount the light in elevated positions using an included malleable hook or a swivel pendant mount and downrod. The GAU-HB-400W-MH-WCM is suitable for intense illumination in industrial facilities. This 400-watt unit operates on 120-277V AC and leverages pulse start technology during operation. Without a starting probe electrode, the lamp benefits from longer lamp life and up to 33 percent increased lumen maintenance. The metal halide luminary provides up to 36,000 lumens of white light in a flood beam configuration. This high bay fixture features a porcelain 5KV pulse rated mogul base socket with a nickel plated screw shell. The metal halide lamp is protected by a heavy-duty die cast aluminum housing 1 Larson Electronics LLC 9419 E US HWY 175, Kemp, TX 75143 Phone: 800.369.6671 www.LarsonElectronics.com Email: sales@LarsonElectronics.com Fax: 903.498.3364 with a chromate conversion finish. For enhanced clarity during illumination, the lamp features an acrylic conical lens and a 19" aluminum reflector. This unit is listed for dry locations. Mounting: The GAU-HB-400W-MH-WCM can be mounted from elevated positions using an included malleable hook. Alternatively, operators may also choose to mount the fixture via a swivel pendant mount and downrod. Applications: High bay lighting systems, wide area illumination, general illumination, warehouses, industrial facilities, gymnasiums, commercial spaces and more. At Larson Electronics, we do more than meet your lighting needs. We also provide replacement, retrofit, and upgrade parts as well as industrial grade power accessories. Our craftsmen can custom build any lighting system and/or accessories to fit the unique demands of your operation. A commitment to honesty, quality, and dependability has made Larson Electronics a leader in the lighting and electronics business since 1973. Contact us today at 800-369-6671 or message sales@larsonelectronics.com for more information about our custom options tailored to meet your specific industry needs. 2 Larson Electronics LLC 9419 E US HWY 175, Kemp, TX 75143 Phone: 800.369.6671 www.LarsonElectronics.com Email: sales@LarsonElectronics.com Fax: 903.498.3364 Event Dates: 06/05/25 - 07/07/25 3 Portable 5 Ton A/C Units ** Temporary use Only ** 5 Ton AC units Permit # 2018-1177 Correction 14’ diameter Flexible Duct CITY OF DANIA BEACH OFFICE OF THE CITY MANGER 100 West Dania Beach Blvd ∙ Dania Beach, FL 33004 ∙ (954) 924-6800 ∙ (954) 921-2604 (fax) MEMORANDUM Date: May 27, 2025 To: Mayor Joyce L. Davis Vice Mayor Marco A. Salvino, Sr. Commissioner Lori Lewellen Commissioner Luis Rimoli Commissioner A. J. Ryan IV From: Ana M. Garcia, ICMA-CM, City Manager Subject: Manager’s Report The City of Dania Beach invested $50k and partnered with Visit Ft. Lauderdale Co-Op on a marketing campaign. The campaign ran in the Summer and Fall of 2023. The City Commission was updated on March 12, 2024, via the Manager’s report. I have included for your perusal the update on the campaign details. I will be working very closely with Communications and Marketing to ensure we cast the widest net possible regarding marketing our City. At the June meeting we will showcase our new initiatives and number comparisons of our reach today versus 5 years ago. We have invested an unprecedented amount of monies and resources in Public Safety because the top priority of our City Commission and this administration is the safety of all those who live, work and visit our City. Often, I have been asked about what a day/ night in Dania Beach looks like in regard to the number of personnel and rank of officers. See the document included submitted to me by our District Chief Jason Tarala. On May 12th, we met with our State Representative Hillary Cassel, a true champion for us in Tallahassee. The representative came to City Hall and wanted our input and clear information about any budgetary concerns. As there has been discussion about reducing and or eliminating property taxes we wanted her to have all the facts so she can best support our City, which is her city of residence as well. We have not raised property taxes in 14 years; the last time was 2011. Our fiscal year ad valorem taxes yield $40 million dollars. In 2024, the Public Safety, BSO Law Enforcement and Fire budget was a total of $37 million. This year, our investment is $41.3 million. We are currently in negotiations for fiscal year 2026. We are being extremely prudent and fiscally cautious as many variables and unknowns exist. On the afternoon of May 19th, I was in communication with Francisco Rojo, the Principal of the Landmark group. We discussed the success of our ribbon cutting on May 13th for City Place and he updated us on the project. As of the date of this report 92 of the 99 units were leased and occupied by new residents. The last 7 units are currently under the application process. By the end of June 2025 all 99 units will be under lease and occupied with approximately 150-180 new residents in Dania Beach. The progress in the CW Thomas Park project continues daily. The project is 80% complete. I have included some photos depicting the beautiful, tinted glass that has been installed as well as key interior work such as dry wall, and insulation. Additionally, electrical conduit installation is 80% complete. Playground installation is complete with the installation of swings forthcoming. Pool construction is progressing with concrete poured and cured. We look forward to our Mayor and Parks and Recreation Director doing another Mayor on the Move with a very special behind the scenes look at the future crown jewel of our Parks Department. All 3 of our Parks Summer Camps are sold out! The registration and payments are complete. Grateful to Commissioner Lewellen for sponsoring several youths that qualified for scholarships. Our 1st session of Lifeguard Camp is sold out and we expect the next two sessions to sell out as well. Our 4th annual teen camp we expect to be a huge success as we have had steady growth over the past 3 years. In total, we expect 2025 to be a banner year of historic proportions where we will exceed all past enrollment numbers and revenues! On May 21st, I had a conference call with Luis Mata from the Joe Milton Team. Luis updated me on the progress of the Gulfstream Road Drainage Project. Phase 1 remains on schedule to be completed by the end of July. This is truly remarkable as phase 1 has been augmented to include sidewalks, curbs and asphalt. About 70% of sidewalks, curbing, gutters, etc. will be completed in phase 1. We are truly very proud of this partnership with the Milton group that will save the City more than $300k and will certainly mitigate the conditions post storms and minimize flooding. Included as back up as we do monthly are key reports from all departments highlighting all that is occurring at every level of our organization. Visit Lauderdale 2023 Dania Beach Business Participation Campaign • Dania Beach partnered with Visit Lauderdale for media buys during FY 2023 in the amount of $50,000 (net). The campaign consisted of outdoor billboard ads through Clear Channel; fifteen second video ads in the New York Times and Premion (digital streaming channels); and a full-page ad in AFAR magazine. • Overall, the campaign over delivered resulting in over 1.3 million bonus impressions and over 63% in positive value benefit ($81,555) vs Dania Beach’s initial investment of $50K. • Projected delivery was 4,027,000 and achieved delivery was 5,405,770 (+1,378,770). Clear Channel Outdoor Billboards West Palm Beach, Miami, Orlando and Tampa (June through August) Impressions 3,357,243 ($22,332 value, +$8,332) Video with Premion (Streaming Channels) As presented, Dania Beach was to receive approximately 350,000 impressions between June and August. Unfortunately, due to a trafficking error, Premion under delivered. As a makegood, additional impressions ran through November. Jun – Aug: 91,308 impressions at $13,000 ($3,411 value, +$411) Oct – Nov: 353,349 impressions at $0 ($13,200 value, +$13,300) Total impressions: 444,657 New York Times Dania Beach was featured alongside Visit Lauderdale in Flex XL Nested Autoplay Video Units in shared :30 second videos (:15 Seconds Dania Beach/:15 Seconds Visit Lauderdale) Impressions: 503,870; Clicks, 2,161 and click-through rate of .42% ($11,612 value, +$612.00) AFAR Magazine Full-page ad in the second annual cruise insert edition (September 2023) Circulation: 275,000; Readership, 1.1M; ($31,000 value, +$19,000) AFAR AD NYT Clear Channel Billboards Captain- District Chief Executive Lieutenant- Assistance Chief Day shift Ga-Gp 1 patrol lieutenant 1 patrol sergeant 9 to 12 deputies on shift Alpha shift Gp-Ga 1 patrol lieutenant 1 patrol sergeant 9 to 12 deputies on shift Criminal investigations detectives- 1 sergeant 8 detectives Crime suppression Team detectives- 1 sergeant 5 detectives Neighborhood response team detectives- 2 detectives Homeless outreach Team/ traffic unit- 1 sergeant 3 deputies- homeless outreach team 3 deputies- traffic enforcement School resource deputies/ Community service aids- 1 sergeant 3 school resource deputies 5 Community Service aids CITY OF DANIA BEACH HUMAN RESOURCES DEPARTMENT MEMORANDUM DATE: May 19, 2025 TO: Ana M. Garcia, ICMA-CM, City Manager FROM: Linda Gonzalez, SPHR, SHRM-SCP – Chief Human Resources Officer LG RE: Human Resources and Risk Management Report The following is a summary of last month's Human Resources and Risk Management activities. Posted (6) • Lead Water Treatment Plant Operator • Beach Ranger PT (2) • Recreation Assistant (2) • Beach Lifeguard (OC) Interview/Offer Process (4) • Administrative Assistant • Equipment Operator II • Assistant Project Manager • Specialist, Permit Services Background Process (12) • Service Worker II • Lifeguard (OC) • Equipment Operator I (BEACH) • Equipment Operator 1 (BEAM) • Summer Camp Counselor (3) • Beach Ranger (FT) • Deputy Director, Finance • Marketing Intern • Legal Intern • Recreation Intern Recent Hires/Status Changes (7) • Beach Lifeguard (OC) • Technician, Utility Customer Service • Summer Camp Counselors (5) We continued our efforts to recruit top-tier candidates by actively utilizing platforms such as LinkedIn and Indeed. Additionally, we now post all our jobs in Florida League of Cities to expand our reach with other municipalities across the state. Preparations are underway to onboard the summer camp counselors hired Page 2 of 3 for the upcoming season. We continue to remain focused on identifying and implementing new ways to attract highly qualified applicants and enhance the overall effectiveness of our recruitment process. Training and Development Our department has been actively engaged in a comprehensive series of employe training sessions, ensuring both compliance and professional development. • We started the month with “Reasonable Suspicion Training” specifically designed supervisors with CDL drivers, which also served as a valuable refresher for all supervisory staff. • We collaborated with the BSO/Fire Department to bring onsite two very critical training sessions. The first one on Stop the Bleed – this provided insight on how to handle a life-threating situation; the second one was on Heat Stroke Awareness- important safety tips in preparation for the upcoming summer months. • Two health and safety sessions that focused on mental health and emotional well-being were offered in partnership with UHC, our vendor to support our team members’ overall well-being. • In partnership with Florida International University (FIU), we hosted our 2nd annual Leadership Cybersecurity mandatory training on May 15, to reinforce best practices in data security. • We are preparing to host our 2nd Onboarding/Call back sessions on May 29. We will welcome back all our recently hired team members to ensure a smooth transition into their roles. • We are currently working with the Florida Institute of Government (FIOG) at Florida Atlantic University (FAU) to deliver on-site Supervision in Government Level I Series to our newly promoted and first-time supervisors and any other team member in a leadership role. This series is specifically tailored to public sector environments, addressing the challenges and responsibilities unique to government supervision. Risk Management, Wellness and Safety Our Risk Manager recently attended the Preferred Member Education Day in Lake Mary, Florida. The event was sponsored by Preferred Government Insurance Trust (PGIT), the insurance carrier for our property, general liability, crime, automobile and workers’ compensation insurances. Our Risk Manager met with representatives of the insurance company and Risk Managers from other cities throughout the state of Florida. Risk management drafted the “SAFEspaces” program that was recently adopted by all departments. The purpose of the SAFEspaces initiative is protect public health, safety and access to City-owned properties by establishing a coordinated interdepartmental approach to managing unauthorized camping, sleeping suspicious activities, loitering, and unsafe use of City spaces. The SAFEspaces initiative ensures that parks, facilities and public spaces remain clean, accessible and compliant with municipal code while upholding the dignity and rights of all individuals. Risk Management is preparing for the quarterly Safety and Wellness Committee meeting to be held in June. Page 3 of 3 Compensation and Benefits Our third Thriving Thursday of the year, held on April 17, was a huge success! All appointments were fully booked—including with our newest addition, OnSpot Dermatology, who provided on-site services for the first time. Looking ahead, our fourth Thriving Thursday is set for May 22, and once again, all appointments are already booked! Due to popular demand, OnSpot Dermatology will be joining us again for our June event. We have completed our pay plan adjustments resulting from our review of the annual review of the annual PEPIE survey. In addition, we have proposed and have a Tentative Agreement (TA) with AFSCME to move our pay plan from the 50th to 70th percentile as part of strategic plan to recruit and retain top talent and be an employer of choice. Our TA is pending the AFSCME and Commission ratification. Employee Events We have completed two collective bargaining sessions with AFSCME representatives, and a tentative agreement was reached. AFSCME representatives requested assistance from Human Resources to conduct training classes to explain the details of the proposed pay plan changes. Three training sessions were completed with AFSCME members. We partnered with our Parks and Recreation Events team and hosted our second “Take Our Children to Work” event on April 24 at the IT Parker Community Center. The day was structured and fun filled. Participants engaged in a variety of workshops and presentations, giving them an exciting glimpse into the working world. Forty-two children participated this year! Continuous Improvement Projects We are currently finalizing meetings with succession planning vendors/software tools. We are continuing our weekly meetings with the JDXpert project team on our website design and functionality job description layout. 1 CITY OF DANIA BEACH PARKS AND RECREATION DEPARTMENT MEMORANDUM DATE: May 20, 2025 TO: Ana M. Garcia, ICMA-CM, City Manager FROM: Cassi Waren, CPRP, Parks & Recreation Director SUBJECT: Parks and Recreation Updates Parks and Recreation Department Updates Project updates Project Updates: • CW Thomas Park – The CW Thomas Park project has had some exciting updates over the last month. Plumping, electrical, HVAC installation is ongoing. The installation of the exterior glass curtain wall is complete. Insulation and drywall have started to be hung. The pool building shell is almost complete and the pool concrete has been poured. The playground installation is complete minus the turf, curbing and shade sails which will happen later in the project. 2 • Mullikin Park – The ribbon cutting was held on April 23rd at 4:30pm. Staff is working on the final submission documents for the grant reimbursement. • Olsen Middle School – Design is ongoing. The architect was given the approval to continue to move forward with the architectural and engineered drawings and equipment selections for phase 1, the field/court/dog park portion of the park. • Chester Byrd Park – The RFQ for the design services of the project is out for bid and closes on June 6th. • PJ Meli Park – Bermello Ajamil is working on the design of the park. The bid for the Construction Manager at Risk closed on April 11th and staff are in the evaluation process. • William “Bill” Harris Linear Park Exercise Equipment – The equipment at Linear Park is schedule to be replaced the last week of May weather permitting. The Annual Spring Egg Hunt was held on Saturday, April 19th at 10am at Frost Park and was a great success. The event continues to grow in attendance each year. The special events team successfully partners with HR to hold the second annual Take Your Kid to Work Day on April 24th with over 40 kids attending. As well, the team hosted the annual Earth Day Beach Cleanup on April 21st and the first National Day of Prayer Day on May 1st at IT Parker. Staff is partnering with the MLK Renaissance Committee to hold the annual Juneteenth event on Saturday, June 21st at Frost Park. Lifeguards were busy with rescues for the month of April/May due to steady east winds with 13 rescues and an additional 21 swimmers being brought back to shore safely. Staff are preparing for the summers 3 The first Senior Pier Perks Wednesday, which offers free pier entry to Dania Beach residents ages 55+, was held on May 14th. We had two seniors take advantage of free entry and sign up for the Pier Perks membership card. Jr. Lifeguard Program along with switching to 10-hour day shifts for the summer months as tower time is being extended from 8:15am – 5:45pm. Lifeguards are excited to start this schedule as a test phase. Ocean Rescue Report: • Rescues – 13 • Medical – 1 • Law Enforcement Calls – 0 • Missing Person – 1 • Wildlife or Domestic Rescue – 3 Recreation staff are gearing up for Summer Camp. All three sites, Frost Park, CW Thomas Park and PJ Meli Park Camps are sold out. Recreation staff kicked off a number of new programs. PJ Meli kicked off a new youth program called Sweet Creations in May, and the first session was sold out with 10 participants. Frost Park hosted their first even Mother’s Day event, Mother’s Day Painting, with 27 mothers and children showing up. CW Thomas hosted its first Adult Game Night with almost 30 adults participating in the first night. Ongoing programs: • Rising Stars at CW Thomas Park, Frost Park and PJ Meli Park • FitFusion at CW Thomas Park • Hip Hop and Contemporary Dance at CW Thomas Park • Tint Tots at CW Thomas Park • Gracefully Aging at CW Thomas Park • Grooving Gourmets at CW Thomas Park 4 • Checkmate Academy at CW Thomas Park • Gaming Club at CW Thomas Park • Domino Club at CW Thomas Park • YAC at PJ Meli Aquatic Complex • Tot Time at PJ Meli Park • Karate at PJ Meli Park • Swim Team at PJ Meli Park • Sweet Creations at PJ Meli Park • Waterpolo at PJ Meli Park • Social Seniors at PJ Meli Park • Kreation Station at Frost Park • Sew Kreative at Frost Park The Department hosted the City of Dania Beach vs. BSO Dania Beach softball at PJ Meli Park with the vision of being, “Two teams with one goal of strengthening the community.” Staff is excited for the new athletic programs that recently started or will be starting this summer. Two of those programs include a 70/30 independent contract agreement for adult/youth tennis at Frost Park and PJ Meli Park with 10 kids and 7 adults registered as well as the Youth Jr. Sports for kids ages 3 – 5 that has 10 kids registered already. Athletic Programs (ongoing/upcoming): • Football/Cheer at Frost Park • Adult Kickball at PJ Meli Park • Lil Sluggers at PJ Meli Park • Baseball Clinic May 5th – June 9th • Basketball Clinic June 2nd – July 14th • Jr. Youth Sports Clinic – Junen 2nd – July 14th 5 Staff continues to evaluate the current and new programs to ensure we are offering the best programs for our community for all ages. Be on the lookout for new programming rolling out in the next couple of months. CITY OF DANIA BEACH PUBLIC SERVICES DEPARTMENT MEMORANDUM FJR/fjr \continued… DATE: May 27, 2025 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Fernando J. Rodriguez, Public Services Director CC: Sean Schutten, P.E., Deputy Director/City Engineer RE: PUBLIC SERVICES DEPARTMENT ACTIVITIES – April 22 to May 26, 2025 Provided below is a summary of the main PSD project activities for roughly the past four weeks: Departmental Staffing – Administration – After successfully completing recruitment efforts For the PS Administrator and Transit Coordinator), the Assistant Project Manager position is expected to be filled in early June. Women’s Club Historic Restoration - The project’s specifications have been finalized and the pre-bid meeting is set for May 28. Work should begin before the end of June. SW 34th Court Drainage Project - Work is expected to start in June, with substantial completion by the end of the year. Ocean Park Restrooms – These new, fully updated restrooms on the north end of the park will replace the restrooms adjacent to the sand. The site plan is on target to be submitted to Community Development in early July. Bidding and start of construction expected in the first quarter of 2026. SE Drainage Project – The project’s Phase I construction continues to proceed smoothly. The 12 injection wells will be substantially completed during April. Bids were opened in mid-May, and construction is expected to begin in late June or early July. The bidding process for Phase 2 of the project is completed, with some commission approval steps remaining prior to mobilization to start in late June or early July. PUBLIC SERVICES ACTIVITIES April 22 to May 26, 2025 Date: May 27, 2025 FJR/fjr GRANTS FDOT- Highway Beautification Grant – In September, PSD submitted two Highway Beautification Grant applications to help fund the Corridor Landscaping Improvements on East Dania Beach Blvd. The City was notified on January 9, 2025 that both grants totaling $224,000 have been awarded! The City formally accepted the grants in January, and had a Phase 2 kick-off meeting with FDoT and the consultants in March to outline to project schedule. Design is to be completed in two parts: Phase 2A by July 28, 2025, and Phase 2B by 1/26/2026. House Appropriations Committee – Community Project Funding – Public Services submitted two (2) projects for Federal funding from the House Appropriations Committee. The first is for the rehabilitation of Lift Station No. 12 in the amount of $1,000,000. The second is for the Ocean Park Restroom facility in the amount of $1,000,000. FDOT – NW 1st Street Streetscape Beautification – This grant is for design services for the streetscape beautification project. The agreement with the consultant, Kimley Horn, has been approved. The design scheduled mobilization of the surveyors to initiate the design phase. The design is required to be completed by December 31, 2025. Page 2 of 2 CITY OF DANIA BEACH MARKETING AND COMMUNICATIONS DIVISION MEMORANDUM DATE: May 20, 2025 TO: Ana M. Garcia, ICMA-CM, City Manager FROM: Nannette Rodriguez, Director of Marketing and Communications SUBJECT: Marketing and Communications Division Report The City's website, social media channels, digital signage, and Cable TV Channel 78 continue to be updated with relevant, timely, and important information. Media support has been provided to all City departments for their projects. Below are the activities completed from mid-April to mid-May 2025: Projects Event Support & Marketing Materials: Promotional materials were developed for the Backyard Composting Workshop, Farmers Market, Pier Perks, 5K Walking Club, Egg Hunt, Arbor Day, Painting with Mom, Youth Tennis, Adult Tennis, Kreation Station, and Safety Saturday in coordination with BSO. Materials included flyers, posters, ads, badges, social media posts, and text alerts as needed. Event Coverage & Coordination: Staff coordinated and attended the City Place Ribbon Cutting. Support was provided for Day of Prayer through website updates and social media. Fit Friday Walking Club was promoted and covered on social media, with staff attending the kickoff. Earth Day support included event coordination, social media promotion, photography, video review, and uploading content to digital platforms. Staff also attended and promoted the opening of Mulikin Park. Digital Communication & Website: Website content migration was finalized, and legal messaging was updated in coordination with the City Attorney’s Office. The system configuration proposal was reviewed and approved. Branding support was provided for the HR JDXpert website. Design & Print Materials: Design work included the I.T. Parker ad for Dania Press, AMI Smart Meter door hangers, and the ad for the Broward League of Cities Gala. Community Engagement & Social Media: The CRA social media account was successfully transitioned to the Marketing Team, allowing for consistent branding and messaging. We promoted the City’s recognition as one of the Best 100 Cities to Start a Business across digital channels, including the website and e-news. A Coastal article spotlighting a local business was shared to amplify community pride. Messaging around hurricane preparedness was distributed across all platforms. We also supported The PATCH with custom graphics and social media content to help boost visibility and engagement. Recognition: The City received an Honorable Mention Award from the Florida Municipal Communicators Association (FMCA) for its Recruitment Video. Our Public Information Officer was appointed to serve on the FMCA Board. Analytics • Email campaigns: Emails sent: 8,276; Open rate: 55% Click rate: 3% • Facebook: Reach, 54K; Post impressions, 56K; New followers, 167; Followers, 10,979; Post engagement rate, 11.16% • Instagram: Profile impressions, 38K; Reach, 17,925; New Followers, 227; Followers, 10,660; Post engagement rate, 8.4% • X: Followers, 2,938; Post impressions, 260; Post engagement rate, 3.32% • YouTube: Channel views, 802; Subscribers, 621 • LinkedIn: Followers, 1,468; New Followers, 28; Page views, 270 • Everbridge: Community subscribers: 5,489; Alert Dania Beach subscribers: 233; Dania Events subscribers: 146 CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) MEMORANDUM DATE: May 19th, 2025 TO: Ana M. Garcia, ICMA - CM, City Manager FROM: Jason Tarala, Captain/Chief - Broward Sheriff’s Office RE: Dania Beach Monthly Memo to City Manager – April/May 2025 Below are the monthly crime reports for part 1 crimes from 4/13/2025 to 5/17/2025: Notable Increases/Decreases When compared to the previous report: • Overall, part 1 crimes decreased by 2.6% • Auto thefts increased 33% • Burglaries increased by 13% • Robberies increased about 28% • Theft incidents decreased by 16% Total Arrests • 123 arrests made by Road Patrol • 5 arrests made by the Crime Suppression Team • 33 arrests made by Criminal Investigations Notable Arrests/Initiatives • A suspect was arrested for threatening to kill his daughter’s ex-boyfriend. • Several suspects were arrested for retail theft after stealing from Walmart, 7-Eleven, and Family Dollar. • Several victims accepted counterfeit cash during a Facebook Marketplace sale. The suspect was identified by criminal investigations detectives and charged accordingly. • A suspect was charged for threatening another customer at a laundromat. • A store clerk was battered, and the suspect was arrested. • Multiple charges were filed against several suspects for stealing from the Nike Clearance Store, BrandsMart, Shoe Carnival, and Ulta. Criminal Investigations detectives worked this investigation and identified the suspect. • A suspect was arrested for burglarizing an Extra Space Storage unit. • The victim’s home was burglarized, and a TV was stolen. Information was obtained of the suspect and deputies were able to locate the suspect and place him into custody. • The suspect was arrested after vandalizing the victim’s vehicle, following a road rage incident. 4/13/2025 – 5/17/2025 161 Proactive Enforcement Overall, five arrests were made by the Crime Suppression Team. Frequent, routine area checks were completed at Chester Byrd Park, Frost Park, and City Hall. Two suspects were arrested at Chester Byrd Park for trespassing, probation violations, and felony warrants. CST is continuing to conduct undercover surveillance in Chester Byrd park for any criminal activity. Additional arrests were made for child abuse, tampering with a witness, possession of cocaine, and possession of MDMA. The CST team also assisted numerous other units with critical incidents and investigations. During the past five weeks, they: - Assisted the Violent Crimes Unit with apprehending a suspect wanted for attempted felony murder. - Helped identified a suspect responsible for a shooting in Dania Beach and assisted the Violence Intervention Proactive Enforcement & Response team (VIPER) with taking them into custody. - Assisted the Gang Investigations Unit with arresting a suspect wanted for participating in organized crime and racketeering. - Served three risk protection orders on behalf of the Threat Management Unit CST detectives have also dedicated time to assisting road patrol deputies and CI detectives with taking domestic violence offenders into custody. Motors/Commercial Vehicle Enforcement • Between Dania Beach motor units and road patrol deputies, 468 warnings and citations were issued during the last five weeks. • Units continued their enforcement efforts along Griffin Rd and 600 NW 10th St, to prevent Uber and Lyft drivers from parking/standing for extended periods of time. • Deputies have focused additional time on seatbelt safety, educating and ticketing motorists when appropriate. 95 warnings and tickets were issued the past five weeks. • School zones continue to be regularly monitored for speeding violations. 116 speeding tickets and warnings were issued, including 61 relating to school zones. • Speed trailers and message boards remain deployed throughout the city. All new, stationary LPRs have been insalled, activated and operating effectively. • Numerous SkyWatch towers have also been deployed throughout the city. Homeless Outreach Team • A large encampment was located at 700 S Federal Hwy, furnished with a large tent, AC unit, and generator. A removal order and trespass warning were issued. The resident vacated the property. After, BSO and city workers responded to the scene to clean up any remnants. • An area check was conducted at 401 E Sheridan St reference complaints. A homeless man was located who was previously trespassed from the property, he was arrested without incident. • Additional checks were completed at the following locations – o 158 N Federal Hwy o 148 N Federal Hwy o Stirling Rd/S Federal Hwy • In total, HOT deputies conducted 134 area checks, focusing on City Hall and city parks. Neighborhood Support Team (NST) Follow-Up/Directives/Initiatives Dania Beach Spring Event – April 19, 2025 – Deputies participated in City of Dania Beach’s Annual Spring Egg Hunt Event held at Frost Park. Earth Day Beach Cleanup – April 21, 2025 – NST participated in City of Dania Beach Annual Beach Cleanup in observance of Earth Day. Take your Child to Work Day – April 24, 2025 – NST participated in this annual event by coordinating a visit from BSO Bomb Squad & BSO Drone Unit. The Drone Unit obtained advance permissions to launch the drone and the children were able to observe the drone fly in the area, while looking at the images from the camera. During the bomb presentation, children were able to observe bomb suits, equipment, and a bomb dog trained in explosives. DEA National Drug Take Back Day – April 26, 2025 - NST deputies hosted the annual DEA Drug Take Back Day at Walmart. During this 4-hour event, approximately 11lbs of medication were collected and safely disposed of. Championship Academy School Visit – April 29, 2025 – NST conducted a tour of the BSO police station, along with a question/answer session regarding the specialized units within Dania Beach, to include Criminal Investigations & the Crime Suppression Team. Law Enforcement Special Olympics Torch Run – April 30, 2025 – NST participated in the Annual Law Enforcement Torch Run. The run began at 1100 Seabreeze Blvd in Ft Lauderdale with representatives from law enforcement agencies throughout the county, as well as special athletes. The run concluded in Pompano Beach at the fire station. NST raised approximately $1,130 dollars for this worthwhile event. Meetings Zoom/In Person • April 16, 2025 – Drowning Prevention Task Force – 9:30am • April 16, 2025 – Dania Beach Woman’s Club – 12:00pm • April 22, 2025 – Ensuring Safety Conference – 9:00am – 4:00pm • April 23, 2025 – South Florida Crime Prevention Meeting – 10:30am • May 6, 2025 – Meeting held with Dania Beach Parks/Rec ref P.A.L program – 1:00pm • May 8, 2025 – C.O.P. Monthly Meeting – 5:00pm • May 14, 2025 – Chamber of Commerce Business Excellence Awards– 11:30am BROWARD SHERIFF’S OFFICE CITY OF DANIA BEACH CALLS FOR SERVICE – 240 ZONE 4/13/2025 – 5/17/2025 THERE WERE A TOTAL OF 282 CALLS FOR SERVICE FOR 240 ZONE WITHIN THE LAST FIVE WEEKS. THERE WERE A TOTAL OF 15 PART 1 CRIMES FOR 240 ZONE WITHIN THE LAST FIVE WEEKS. THERE WERE A TOTAL OF 60 NOISE COMPLAINTS FOR ALL ZONES WITHIN THE LAST FIVE WEEKS. CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM DATE: May 20, 2025 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Sergio Pellecer, District Fire Chief RE: Dania Beach Memo to City Manager ____________________________________________________________________________ Please see the requested information below concerning the April 16, 2025 through May 20, 2025, of the meetings and day to day operations for the BSO Fire Rescue and Emergency Service in Dania Beach: • Daily morning BSO conference calls – Department Head direction for the day. • Daily monitoring of Fire Stations and personnel safety – Review Calls and Operations. • Coffee with the District Chief – Tabletop talk with Station 1-17 crews. • Agenda reviews team conference calls. • Agenda reviews with Commissioners. • Dania Beach Commission Meeting • BSO Ops Conference call with District Chiefs – Daily morning operations review. • Fire Station #1 Hardening Grant –The City Team continues to work on Roof and Generator is at the plans review process, extensions for grants filed – This is still on going as of 05/20/2025. Project to be completed by December 31, 2026 • Station 1 New Ceiling Tile replacement by City Team – This project is still ongoing as of 05/20/2025. • Fire Truck (Quint 17 FRES2265) our ladder truck is being refurbished at Georgia Ten8 facility. Expected completion December 2025, to be back in service January 2026. • Fire Safety Inspections station 1 and 17 • Continued CASS Reaccreditation preparation Fire Station 1 and 17 scheduled on-site visit June 2-3, 2025 • City Emergency Plan completed. • City Emergency Plan initial meeting with Operations and City Team Directors. • Fire Station 17 Pride project – Painting Common areas has been completed. CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM • Statewide Emergency Management Meeting with FDEM Training during this period – • Coffee Break / Kitchen Table talk with crews at Fire Station 1 and 17 • Company training – Professional Development • Pre-Fire plans by Station 1 and 17 • Hydrant Maintenance Station 1 and 17 • Credentials Check for all Fire Rescue Employees • Bi-Annual Bunker Gear Wash – Continued • Evaluation verification for all assigned Dania Beach FD employees in preparation for CASS • BSO Annual Awards Ceremony • Monthly Seniors Meeting IT Parker • City of Hollywood Emergency Management Drill – Observer roll • Business Excellence Awards Luncheon – Chamber of Commerce Fire Rescue Unit Training • EMS based training all personnel – Protection of Medications and Temperatures • Driver awareness training for all personnel - Obstacle • Hose and Ground Ladder Annual Testing – Includes all spare hoses and ladders • Memorial Health - Stroke Survivor Luncheon – Rescue 1 • Helicopter Landing Zone training CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM Community Outreach & Life Safety Educator March 2025 Activities • Fire Crews from both Station 1 and 17 also participated in the Bring Your Child to Work Events Date Event Attendance Age 04/05/2025 Coloring Outside the Lines 16 7-18 04/06/2025 Dan Marino Foundation 300 Child – Adult 04/08/2025 Urban Family Gardening 5 Adult 18+ 04/24/2025 Take your Child to work Day IT Parker 48 Child – Adult 04/24/2025 Take your Child to work Day Dania Pointe 130 Child – Adult 04/29/2025 Station 17 Tour-Sheriffs Foundations 48 Child – Adult Citizens Academy 04/29/2025 Car Seat Installation Joshua Farmer 01 Adult Fire Mashal April 2025 Activities Plans Reviewed 53 Annuals 193 BTRs 16 No Access 38 Vacant 31 Complaint 4 1st Reinspection 13 2nd Reinspection 0 CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM 3rd (or more) Reinspection 0 Permit Inspections 23 Total Inspections 295 FY Annuals % Complete 53.10% Fires April 2025 Date Time Incident Number District/Location There were no reported structure fires in Dania Beach for the Month of April 2025. CITY OF DANIA BEACH FINANCE DEPARTMENT MEMORANDUM TO: FROM: DATE: SUBJECT: Ana M. Garcia, ICMA-CM, City Manager. Megan Jelaso, Revenue Accountant May 14, 2025 Finance Monthly Report – April 2025 Please find attached the month Finance report. Highlights of the report include the following: Revenues •Building Fund Revenues •Pier Revenue •Beach Parking Revenue •Marina Revenues •Commercial Solid Waste Hauler Franchise Fees Capital Projects •Master Capital projects Schedule to include Grants Information Technology •Online Credit Card Payments •Beach Camera Views •Website Visits by Device •Commission Meeting Views •Number of Citywide Phone Calls •Number of E-Bill Users by Month •Kiosk collections Business Tax Receipt Activity •Out of Business/Inactive •New Applications Utility Reports •Delinquency Report •Meter Replacement Reports •Aging Report Contingency and Fund Balance Estimate Building Fund Collections Building Fund - thru April 2025 2021/22 2022/23 2023/24 2024/25 Monthly October 1,144,624 613,610 272,140 120,615 November 107,616 183,413 742,357 110,166 December 1,142,811 1,267,607 343,469 210,595 January 146,194 193,243 175,715 198,574 February 490,813 588,953 258,034 203,711 March 281,847 202,690 159,520 476,218 April 283,429 356,512 175,277 176,349 May 226,093 153,965 421,096 June 399,287 181,738 191,611 July 132,426 212,528 288,360 August 755,979 767,780 2,087,847 September 1,003,182 202,415 209,254 Total 6,114,301 4,924,453 5,324,681 1,496,228 2021/22 2022/23 2023/24 2024/25 Cumulative October 1,144,624 613,610 272,140 120,615 November 1,252,240 797,023 1,014,498 230,781 December 2,395,051 2,064,630 1,357,967 441,376 January 2,541,246 2,257,873 1,533,681 639,950 February 3,032,058 2,846,825 1,791,716 843,661 March 3,313,906 3,049,515 1,951,236 1,319,879 April 3,597,334 3,406,027 2,126,512 1,496,228 May 3,823,427 3,559,992 2,547,608 June 4,222,715 3,741,730 2,739,219 July 4,355,140 3,954,258 3,027,579 August 5,111,119 4,722,038 5,115,426 September 6,114,301 4,924,453 5,324,681 Annual Goal 4,741,977 4,868,000 5,191,000 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Do l l a r s Monthly Building Fund Collections 2021/22 2022/23 2023/24 2024/25 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Do l l a r s Building Fund Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 2021/22 Pier Revenues Pier Revenues - thru April 2025 2021/22 2022/23 2023/24 2024/25 Monthly October 52,575 50,313 51,495 79,614 November 45,411 43,917 49,561 72,745 December 52,271 50,942 45,928 73,627 January 45,906 58,345 52,190 86,644 February 308,830 294,357 259,466 95,845 March 59,863 73,487 66,698 101,540 April 59,852 63,945 63,244 90,201 May 55,621 60,688 62,991 June 56,858 60,003 64,114 July 66,152 71,604 70,205 August 52,975 58,871 64,092 September 50,426 60,849 65,294 Total 906,740 947,320 915,279 600,218 Balance includes true-up for the annual rent of the Quarterdeck based on the lease agreement. 2021/22 2022/23 2023/24 2024/25 Cumulative October 52,575 50,313 51,495 79,614 November 97,986 94,229 101,056 152,359 December 150,257 145,171 146,984 225,986 January 196,163 203,516 199,174 312,631 February 504,993 497,873 458,640 408,476 March 564,856 571,360 525,338 510,017 April 624,708 635,305 588,583 600,218 May 680,329 695,993 651,574 June 737,187 755,996 715,688 July 803,339 827,600 785,894 August 856,314 886,471 849,985 September 906,740 947,320 915,279 Annual Budget Goal 844,816 937,301 942,488 925,209 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Do l l a r s Monthly Pier Collections 2021/22 2022/23 2023/24 2024/25 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 Do l l a r s Pier Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 2024/25 Parking Fee Collections Beach Parking - thru April 2025 2021/22 2022/23 2023/24 2024/25 Monthly October 101,582 130,026 203,967 143,031 November 75,146 95,694 156,460 146,923 December 102,321 104,713 115,640 125,726 January 91,751 164,030 162,393 150,948 February 107,375 102,648 179,664 225,332 March 145,848 209,333 294,283 331,752 April 183,397 172,853 308,344 344,148 May 210,704 197,957 307,252 June 188,603 188,603 206,128 July 224,411 219,627 269,299 August 171,951 197,119 185,189 September 134,616 151,776 204,001 Total 1,737,704 1,934,380 2,592,620 1,467,861 2021/22 2022/23 2023/24 2024/25 Cumulative October 101,582 130,026 203,967 143,031 November 176,728 225,720 360,427 289,954 December 279,049 330,433 476,068 415,680 January 370,800 494,463 638,460 566,629 February 478,175 597,111 818,125 791,961 March 624,023 806,444 1,112,407 1,123,713 April 807,420 979,297 1,420,751 1,467,861 May 1,018,123 1,177,255 1,728,003 June 1,206,726 1,365,857 1,934,131 July 1,431,138 1,585,485 2,203,430 August 1,603,088 1,782,604 2,388,619 September 1,737,704 1,934,380 2,592,620 Annual Budget Goal 1,347,086 1,558,354 1,800,000 2,500,000 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 Do l l a r s Monthly Beach Parking Collections 2021/22 2022/23 2023/24 2024/25 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Do l l a r s Beach Parking Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 2024/25 Marina Fee Collections Marina Fees - thru April 2025 2021/22 2022/23 2023/24 2024/25 Monthly October 115,264 110,239 117,540 110,024 November 117,663 116,542 121,509 116,103 December 116,830 120,621 126,034 110,921 January 106,673 124,885 123,519 165,987 February 104,605 113,849 120,277 111,553 March 111,125 117,710 114,070 80,864 April 112,170 119,728 114,246 160,478 May 102,373 124,138 117,832 June 106,001 122,027 124,132 July 104,000 126,485 122,421 August 108,096 123,889 125,237 September 106,418 124,369 121,769 Total 1,311,218 1,444,481 1,448,584 855,929 2021/22 2022/23 2023/24 2024/25 Cumulative October 115,264 110,239 117,540 110,024 November 232,927 226,781 239,049 226,127 December 349,758 347,402 365,082 337,048 January 456,431 472,287 488,602 503,035 February 561,036 586,135 608,878 614,587 March 672,161 703,845 722,948 695,451 April 784,330 823,574 837,194 855,929 May 886,703 947,711 955,026 June 992,704 1,069,738 1,079,158 July 1,096,704 1,196,223 1,201,579 August 1,204,800 1,320,112 1,326,815 September 1,311,218 1,444,481 1,448,584 Budget Goal 1,290,768 1,339,555 1,398,942 1,655,620 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Do l l a r s Monthly Marina Fee Collections 2021/22 2022/23 2023/24 2024/25 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Do l l a r s Marina Fee Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 2024/2025 Annual Budget 1,095,000.00$ Choice Waste AKA Waste Connections Waste Management All Service Refuse AKA Republic Services S & S National Waste AKA Bicon, Inc. Panzarella Waste & Recycling Services Great Waste COASTAL WASTE & RECYCLING INC Tropical Sanitation Inc General Fund 75.00 75.00 - 75.00 75.00 75.00 - 1,000.00 1,000.00 - 1,000.00 1,000.00 1,000.00 - Monthly Activity Oct -$ 35,091.25$ 9,383.63$ - 1,715.74$ -$ 9,686.41$ - 55,877.03$ Nov 6,577.06 35,229.82 11,163.01 - 1,474.14 5,681.23 9,988.33 - 70,113.59 Dec 3,175.51 34,742.21 10,021.23 - 1,519.15 6,378.93 7,678.71 - 63,515.74 Jan - 37,108.84 10,569.28 - 1,359.45 -5,452.87 - 54,490.44 Feb 6,531.41 35,456.19 11,477.32 - 1,808.55 2,546.17 7,965.12 - 65,784.76 Mar 3,179.99 37,896.94 10,642.19 - 1,100.49 - 7,532.53 - 60,352.14 Apr 3,417.19 37,649.06 11,598.40 - 1,583.86 5,269.77 8,364.93 - 67,883.21 May - Jun - Jul - Aug - Sep - 22,881.16$ 253,174.31$ 74,855.06$ -$ 10,561.38$ 19,876.10$ 56,668.90$ 438,016.91$ Choice Waste AKA Waste Connections Waste Management All Service Refuse AKA Repucblic Services S & S National Waste AKA Bicon, Inc. Panzarella Waste & Recycling Services Great Waste COASTAL WASTE & RECYCLING INC Solid Waste Fund Oct -11,697.08$ 3,127.88$ -571.91$ -3,228.81$ -18,625.68$ Nov 2,192.36$ 11,743.27$ 3,721.00$ -491.38$ 1,893.74$ 3,329.45$ -23,371.20$ Dec 1,058.50$ 11,580.74$ 3,340.41$ -506.38$ 2,126.31$ 2,559.57$ -21,171.91$ Jan -$ 12,369.61$ 3,523.09$ -453.15$ -$ 1,817.63$ -18,163.48$ Feb 2,177.14$ 11,818.73$ 3,825.78$ -602.85$ 848.73$ 2,655.04$ -21,928.27$ Mar 1,060.00$ 12,632.31$ 3,547.40$ -$ 366.83$ -$ 2,510.84$ -20,117.38$ Apr 1,139.06$ 12,549.69$ 3,866.13$ 527.96$ 1,756.60$ 2,788.31$ 22,627.75$ May -$ Jun -$ Jul -$ Aug -$ Sep -$ 7,627.06$ 84,391.43$ 24,951.69$ -$ 3,520.46$ 6,625.38$ 18,889.65$ 146,005.67$ 31,583.22$ 338,640.74$ 99,806.75$ -$ 15,156.84$ 27,576.48$ 76,633.55$ 589,397.58$ Total Mo. Franchise Monthly Franchise Total Mo. Franchise Total Receipts Annual Permit Fee Monthly Franchise City of Dania Beach Commercial Solid Waste Report FY 2024-2025 Payments Received Waste Hauler Permit Application Fee Fund Project ID Project Name Revenue Source Project Phase/Status Grant Expiration Original Budget Description Original Budget Amended Budget Description Amended Budget Prior Fiscal Year Totals FY22 Expenses FY23 Expenses FY24 Expenses FY24 Encumbrances FY25 Expenses FY25 Encumbrances Remaining Budget Return Funding on Completed Projects Comments 403 403-38-13-538-31-10 SE Stormwater II SRF Loan, Stormwater Construction FY21 Transportation Surtax Program - Cycle 1 Grant880,472.00 (264,177.29) (292,707.69) (107,523.53) (89,529.68) - (2,354,296.56) - - 403 403-38-13-538-63-10 SE Stormwater II SRF Loan, Stormwater Construction FY12 Budget Adjust - SRF Loan 5,496,775.00 Funding Increase for PO from 63-10 to 31-10(24,500.00) (3,028.50) - 3,837,800 403 403-38-13-538-63-10 SE Stormwater II SRF Loan, Stormwater Construction FY14 Budget Adjust - SRF Loan 400,574.00 FY16 Drainage Project Budget Reclass 3,556.00 403 403-38-13-538-63-10 SE Stormwater II SRF Loan, Stormwater Construction FY16 Budget Adust - SRF Loan 220,033.00 FY Budget Adjust from 63-10 to 31-10 (15,032.00) 403 403-38-13-538-63-10 SE Stormwater II SRF Loan, Stormwater Construction Adjustment (32,907.00) 3,081.66 403 403-38-13-538-63-10 SE Stormwater II SRF Loan, Stormwater Construction Transfer from Phase I into FY16 42,347.00 (25,336.56) 403 403-38-31-538-63-10 Neighborhood Drainage Improv.Transportation Surtax, StormwaterConstruction 1,170,960.00 Budget Appropriation FY21-22 (ClearGov)3,000,000.00 (340,262.00) (746,914.00) (1,564,326.49) (207,668.59) (714,127.50) (410,567.77) 155,882 403 403-38-31-538-63-10 Neighborhood Drainage Improv.Transportation Surtax, StormwaterConstruction 133,240.35 (164,452.27) 403 403-38-31-538-63-10 Neighborhood Drainage Improv.Transportation Surtax, StormwaterConstruction 403 403-38-31-538-63-10 Neighborhood Drainage Improv.Transportation Surtax, StormwaterConstruction 403 403-38-32-538-31-10 Citywide Stormwater Masterplan Stormwater, CDBG-MIT Design 1,060,000.00 Reso 2022-158 16,535.00 (364,909.79) (428,007.97) - - - - 403 403-38-32-538-31-10 Citywide Stormwater Masterplan Stormwater, CDBG-MIT Design - (30,595.00) (208,240.83) (44,781.41) 403 403-38-32-538-31-10 Citywide Stormwater Masterplan Stormwater, CDBG-MIT Design 403 403-38-32-538-31-10 Citywide Stormwater Masterplan Stormwater, CDBG-MIT Design 403 403-38-33-538-63-10 SW 43 Terr Stormwater (Surtax)Transportation Surtax, StormwaterConstruction - Grant Revenue Received Nov 2023 2,297,468.00 (1,971,089.78) (170,437.96) - 0 403 403-38-33-538-63-10 SW 43 Terr Stormwater (Surtax)Transportation Surtax, StormwaterConstruction - Grant Revenue Received Nov 2023 (155,940.00) 403 403-38-33-538-63-10 SW 43 Terr Stormwater (Surtax)Transportation Surtax, StormwaterConstruction - Grant Revenue Received Nov 2023 403 403-38-33-538-63-10 SW 43 Terr Stormwater (Surtax)Transportation Surtax, StormwaterConstruction - Grant Revenue Received Nov 2023 403 403-38-34-538-31-10 PJ Meli Drainage Stormwater Construction 247,340.00 (111,895.00) (71,430.25) (64,014.75) - 403 403-38-34-538-31-10 PJ Meli Drainage Stormwater Construction 403 403-38-12-538-63-10 SE Stormwater Phase I Stormwater Construction 798,625.00 - (3,936.00) (51,538.00) (36,432.00) 706,719 403 403-38-12-538-63-10 SE Stormwater Phase I Stormwater Construction 401 401-17-05-533-31-10 AMI Water Meter System Water Design 132,770.00 (265,540.00) - 401 401-17-05-533-31-10 AMI Water Meter System Water Design - 401 402-17-05-533-31-10 AMI Water Meter System Water Design 132,770.00 401 402-17-05-533-31-10 AMI Water Meter System Water Design - 401 401-33-44-533-31-10 NW 1st Ave Water Main Stirling Water Design 80,160.00 401 401-33-44-533-31-10 NW 1st Ave Water Main Stirling Water Design 401 401-33-44-533-63-10 NW 1st Ave Water Main Stirling Water Design 303,023.00 - - 383,183 401 401-33-44-533-63-10 NW 1st Ave Water Main Stirling Water Design 402 402-35-26-535-63-10 Lift Rehabs 5,7,10 Sewer Construction 1,137,594.00 Soft Close Diff FY2020 (9,607.00) (1,007,274.05) - 120,713 Carryforward-reappropriate 402 402-35-26-535-63-10 Lift Rehabs 5,7,10 Sewer Construction 402 402-35-26-535-63-10 Lift Rehabs 5,7,10 Sewer Construction 402 402-35-26-535-63-10 Lift Rehabs 5,7,10 Sewer Construction 402 402-35-27-535-63-10 SCADA System Sewer Construction 257,714.88 Transfer JE#2021-2691 14,000.00 (248,275.37) (23,060.00) - (0) 402 402-35-27-535-63-10 SCADA System Sewer Construction Project Amount Reduction (380.00) 402 402-35-20-535-63-10 I&I Mainline Repairs Sewer Construction 2,041,450.00 (344,553.10) (245,960.72) (1,450,936.18) - 402 402-35-20-535-63-10 I&I Mainline Repairs Sewer Construction 402 402-35-28-535-31-10 HMGP Lift Stations HMGP Construction 9/30/2026 499,800.00 Reso# 2022-164- ARPA 1,111,135.00 (82,600.00) (352,200.00) (7,150.00) (32,613.75) (145,986.25) - 402 402-35-28-535-31-10 HMGP Lift Stations HMGP Construction 9/30/2026 Reso # 2022-164 Grant Funds 3,710,385.00 402 402-35-28-535-31-10 HMGP Lift Stations HMGP Construction 9/30/2026 BT#2024-2676 - Grant Funds 4,548,157.50 402 402-35-28-535-31-10 HMGP Lift Stations HMGP Construction 9/30/2026 City Funds 404,917.50 402 402-35-28-535-31-10 HMGP Lift Stations HMGP Construction 9/30/2026 120,750.00 402 402-35-28-535-63-10 HMGP Lift Stations HMGP Construction 9/30/2026 (199,500.00) (553,878.92) (9,021,216.08) 402 402-35-29-535-63-10 Lift Station Mitigation Phs III FDEP Construction 9/30/2026 - 8,339,000.00 - 8,339,000 402 402-35-29-535-63-10 Lift Station Mitigation Phs III FDEP Construction 9/30/2026 402 402-35-29-535-63-10 Lift Station Mitigation Phs III FDEP Construction 9/30/2026 402 402-35-29-535-63-10 Lift Station Mitigation Phs III FDEP Construction 9/30/2026 402 402-35-30-535-63-10 Lift Station ARPA Construction - 4,069,890.00 - (4,069,890.00) - 402 402-35-30-535-63-10 Lift Station ARPA Construction 405 405-72-15-572-63-10 Pier Refurbishing Pier, GF Loan Construction 500,000.00 Budget Appropriation 944,268.00 (170,449.00) (664,118.48) (687,561.91) - PO#2021-0169 - 6-17-2024 405 405-72-15-572-63-10 Pier Refurbishing Pier, GF Loan Construction GF Loan Reso#2021-193 873,920.00 (308.15) 308.15 The encumbrance side did not post. Tania is currently investigating. 405 405-72-15-572-63-10 Pier Refurbishing Pier, GF Loan Construction (796,058.61) - - The encumbrance side did not post. Tania is currently investigating. 415 415-45-02-545-31-10 Parking Facility Pier, GF Loan Construction 172,016.48 - (53,016.48) - (29,259.97) (71,218.51) 18,523 415 415-45-02-545-63-10 Parking Facility Pier, GF Loan Construction 373000 - (23,000.00) (348,622.00) (1,377.00) 415 415-45-03-545-31-10 City Center Garage Pier, GF Loan Construction 75,286.67 - (14,094.64) - - - 289,723 415 415-45-03-545-63-10 City Center Garage Pier, GF Loan Construction 404937 - (61,192.50) (4,180.00) (111,033.50) 415 415-45-24-545-31-10 Restroom and Storage Facility Pier, GF Loan Construction 454,792.00 - - - (58,250.00) (396,542.00) - 415 415-45-24-545-31-10 Restroom and Storage Facility Pier, GF Loan Construction - 415 415-72-15-572-63-10 Pier Refurbishing Pier, GF Loan Construction 1,487,238.38 277,086.00 (522,238.38) - (144,941.98) - 1,097,144 415 415-72-15-572-63-10 Pier Refurbishing Pier, GF Loan Construction - 103 103-22-65-522-31-10 HMGP - Fire Rescue Station # 1 HMGP, City Match Construction 7/31/2024 (96,614.00) (18,259.00) (562.50) (300.00) (50,132.50) 850,720 103 103-22-65-522-31-10 HMGP - Fire Rescue Station # 1 HMGP, City Match Construction 7/31/2024 103 103-22-65-522-63-10 HMGP - Fire Rescue Station # 1 HMGP, City Match Construction 7/31/2024 FEMA - Hazard MIT Program 103 103-22-65-522-63-10 HMGP - Fire Rescue Station # 1 HMGP, City Match Construction 7/31/2024 City's 25% Match 165,868.00 0 850720 103 103-18-65-519-31-30 HMGP - City Hall Wind Retrofit and Generator ProjectHMGP Design 6/30/2024 103-00-00-331-10-05 - (10,350.00) (109,754.00) (35,714.00) - (2,252.50) (64,229.50) 1,766,305 103 103-18-65-519-31-30 HMGP - City Hall Wind Retrofit and Generator ProjectHMGP Design 6/30/2024 (416,894.59) 103 103-18-65-519-63-10 HMGP - City Hall Wind Retrofit and Generator ProjectHMGP Design 6/30/2024 103-00-00-381-00-01 222,300.00 103 103-18-65-519-63-10 HMGP - City Hall Wind Retrofit and Generator ProjectHMGP Design 6/30/2024 2,183,200.00 - 103 103-39-67-541-63-10 CDBG 48th Yr Solar Lights CDBG Design 9/30/2023 177,575.00 (177,575.00) - 103 103-39-67-541-63-10 CDBG 48th Yr Solar Lights CDBG Design 9/30/2023 103 103-39-67-541-63-10 CDBG 48th Yr Solar Lights CDBG Design 9/30/2023 103 103-39-67-541-63-10 CDBG 48th Yr Solar Lights CDBG Design 9/30/2023 103 103-21-65-521-31-30 HMGP Hardening Grant Police HMGP Design 5/31/2024 28,000.00 (8,550.00) (950.00) (2,500.00) (16,000.00) - 103 103-21-65-521-63-10 HMGP Hardening Grant Police HMGP Design 5/31/2024 103-39-67-541-63-10 236,000 103 103-21-65-521-63-10 HMGP Hardening Grant Police HMGP Design 5/31/2024 236,000.00 103 103-21-65-521-63-10 HMGP Hardening Grant Police HMGP Design 5/31/2024 103 103-21-65-521-63-10 HMGP Hardening Grant Police HMGP Design 5/31/2024 103 103-72-10-572-63-10 Mullikin Park FDEP Design 6/30/2025 50,000.00 Additional Funding Reso # 2023-024 11,764.50 (3,798) (47,333) (7,637) (1,098) 1,900 103 103-72-10-572-63-10 Mullikin Park FDEP Design 6/30/2025 Currently budgeted 312,623.00 BT2024-3077 Appropriation (9,865.00) - (1,042,062.28) (14,535.17) 103 103-72-10-572-31-10 Mullikin Park FDEP Design 6/30/2025 250,000.00 103 103-72-10-572-31-10 Mullikin Park FDEP Design 6/30/2025 503,840.00 103 103-15-01-515-31-10 Watershed Master Plan FEMA 9/30/2024 100,000.00 (50,000.00) 50,000 103 103-15-01-515-31-10 Watershed Master Plan FEMA 9/30/2024 - 103 103-15-01-515-31-10 Watershed Master Plan FEMA 9/30/2024 103 103-15-01-515-31-10 Watershed Master Plan FEMA 9/30/2024 103 103-39-01-539-31-10 Vulnerability Assessment FDEP 95,500.00 95,500.00 (40,750.00) (54,750.00) - 95,500 103 103-39-01-539-31-10 Vulnerability Assessment FDEP 103 103-39-01-539-31-10 Vulnerability Assessment FDEP 103 103-39-01-539-31-10 Vulnerability Assessment FDEP 301 301-18-00-519-63-15 Southeast 5th Ave Crosswalk Capital Construction 200,000.00 (80,500.00) (119,500.00) - 301 301-18-00-519-63-15 Southeast 5th Ave Crosswalk Capital Construction 301 301-18-00-519-63-15 Southeast 5th Ave Crosswalk Capital Construction 301 301-18-00-519-63-15 Southeast 5th Ave Crosswalk Capital Construction 301 301-18-12-519-63-10 Nyberg Swanson (Women's Club) Capital Construction 2,500,000.00 Nyberg Swanson - Annual Appropriation 500,000.00 (78,968.15) (469,890.28) - (925,892.89) (236,902.72) 1,436,333 301 301-18-12-519-63-10 Nyberg Swanson (Women's Club) Capital Construction Project Adjustment JE2023-4545 147,987.00 301 301-18-12-519-63-10 Nyberg Swanson (Women's Club) Capital Construction 301 301-18-12-519-63-10 Nyberg Swanson (Women's Club) Capital Construction 301 301-39-52-541-63-10 Solar Street Lighting Capital, Bank Loan Construction 1,305,462.00 FY2024 Budget Appropriation 1,200,000.00 (1,216,495.00) (177,575.00) (443,202.00) (54,873.88) 1,013,316 301 301-39-52-541-63-10 Solar Street Lighting Capital, Bank Loan Construction FY2024 Budget Appropriation -Retrofit 400,000.00 301 301-39-52-541-64-00 Solar Street Lighting Capital, Bank Loan Construction 301 301-39-52-541-64-00 Solar Street Lighting Capital, Bank Loan Construction 301 301-39-58-541-63-10 Oasis XV - Capital Fund Capital NA 20,000.00 270,000 301 301-39-58-541-63-10 Oasis XV - Capital Fund Capital NA 250,000.00 301 301-39-58-541-31-10 Oasis XV - Capital Fund Capital NA 301 301-39-58-541-31-10 Oasis XV - Capital Fund Capital NA 301 301-39-59-541-63-10 Sidewalk Masterplan Tier 1 Capital, ARPA, GF Construction 400,000.00 ARPA funds 400,000.00 (651,201.25) (147,449.26) - 0 301 301-39-59-541-63-10 Sidewalk Masterplan Tier 1 Capital, ARPA, GF Construction Streets GF 22,604.00 - (23,953.00) 301 301-39-59-541-63-10 Sidewalk Masterplan Tier 1 Capital, ARPA, GF Construction 301 301-39-59-541-63-10 Sidewalk Masterplan Tier 1 Capital, ARPA, GF Construction 301 301-39-60-541-63-10 Roadway and Median Electrical Capital Construction FY 22 funding from 001 250,000.00 (74,061.54) (279,177.97) (58,658.07) (286,672.25) 716,430 301 301-39-60-541-63-10 Roadway and Median Electrical Capital Construction Carryforward from FY 21 160,000.00 (60,000.00) 301 301-39-60-541-63-10 Roadway and Median Electrical Capital Construction C/fwd from 2022 surplus 365,000.00 301 301-39-60-541-63-10 Roadway and Median Electrical Capital Construction FY22-23 Funding 700,000.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction 525,000.00 Additional Funding FY2016 525,000.00 (714,784.49) (42,570.45) (391,929.77) (30,662.31) - (200.00) 421,888 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction 400,000.00 Transfer to Phase I FY 16 (373,043.00) (103,763.00) 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Transfer to Phase I FY 16 (120,983.00) 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction FPL Services FY 17 (2,176.00) 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Annual Budget Increase FY21-22 200,000.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Transfer to Phase I 23,001.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Budget Transfer 31-30 (21,000.00) 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Budget Appropriation Reversed (200,000.00) 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Annual Budget Increase FY17-18 200,000.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Annual Budget Increase FY18-19 200,000.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Annual Budget Increase FY19-20 200,000.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction Annual Budget Increase FY20-21 149,999.00 301 301-72-60-572-63-10 Beach Revitalization II Capital Construction - 301 301-72-60-572-31-30 Beach Revitalization II Capital Construction (20,725.00) 301 301-72-04-572-63-10 IT Parker Renovations Facilities, Flood Insur. Proceeds, Fund BalanceConstruction 505-39-02-539-64-00 125,000.00 Transferred from Fund 505 327,068.00 (77,500.00) (343,172.04) - 1 301 301-72-04-572-63-10 IT Parker Renovations Facilities, Flood Insur. Proceeds, Fund BalanceConstruction Flood Insurance Proceeds 81,580.00 (33,375.00) - 301 301-72-04-572-63-10 IT Parker Renovations Facilities, Flood Insur. Proceeds, Fund BalanceConstruction Unassigned Fund Balance 422,023.00 (496,525.22) - 301 301-72-04-572-63-10 IT Parker Renovations Facilities, Flood Insur. Proceeds, Fund BalanceConstruction (5,097.78) 301 301-39-61-541-31-10 Corridor Master Plan Capital Design 788,000.00 467,000.00 - (17,090.00) (104,680.00) 1,133,230 301 301-39-61-541-31-10 Corridor Master Plan Capital Design 301 301-39-61-541-31-10 Corridor Master Plan Capital Design 301 301-39-61-541-31-10 Corridor Master Plan Capital Design 301 301-72-62-572-31-10 Olsen Middle School Capital Design 941,640.00 (87,120.00) (854,520.00) 1,308,360 301 301-72-62-572-31-10 Olsen Middle School Capital Design 301 301-72-62-572-63-10 Olsen Middle School Capital Design 1,308,360.00 301 301-72-62-572-63-10 Olsen Middle School Capital Design 301 301-72-63-572-31-10 Boisy Waiters Park Master Plan Capital Design - 100,000 301 301-72-63-572-31-10 Boisy Waiters Park Master Plan Capital Design 301 301-72-63-572-63-10 Boisy Waiters Park Master Plan Capital Design 100,000.00 301 301-72-63-572-31-10 Boisy Waiters Park Master Plan Capital Design 301 301-18-02-519-63-10 City Hall Park Capital Construction 150,000.00 (17,500.00) (7,500.00) (121,690.98) (1,500.00) 1,809 301 301-18-02-519-63-10 City Hall Park Capital Construction 301 301-18-02-519-63-10 City Hall Park Capital Construction 301 301-18-02-519-63-10 City Hall Park Capital Construction 301 301-18-13-519-31-10 City Hall Modernization Capital Design 200,000.00 (129,014.80) (2,337.60) (213,162.25) 2,355,485 301 301-18-13-519-31-10 City Hall Modernization Capital Design 301 301-18-13-519-63-10 City Hall Modernization Capital Design 2,500,000.00 301 301-18-13-519-63-10 City Hall Modernization Capital Design 301 301-21-04-521-64-30 LPR System Capital 600,000.00 - (433,539.68) (162,449.59) 4,011 301 301-21-04-521-64-30 LPR System Capital 301 301-21-04-521-64-30 LPR System Capital 301 301-21-04-521-64-30 LPR System Capital 302 302-72-08-572-31-10 PJ Meli Improv Capital 1,000,000.00 1,000,000.00 (5,625.92) (1,682,874.08) 311,500 302 302-72-08-572-31-10 PJ Meli Improv Capital 302 302-72-08-572-31-10 PJ Meli Improv Capital 302 302-72-08-572-31-10 PJ Meli Improv Capital 302 302-22-04-522-31-10 EOC Building Project Capital 454,449.00 - - 302 302-22-04-522-31-10 EOC Building Project Capital (454,449.00) 302 302-22-04-522-31-10 EOC Building Project Capital 302 302-22-04-522-31-10 EOC Building Project Capital 301 301-39-06-541-31-30 Road and Street Facilities Capital 90,302.00 - (84,708.40) (3,623.99) (1,968.81) 1 301 301-39-06-541-31-30 Road and Street Facilities Capital 301 301-39-06-541-31-30 Road and Street Facilities Capital 301 301-39-06-541-31-30 Road and Street Facilities Capital 302 302-72-03-572-31-10 CW Thomas Park Phase 1 Bank Loan, Capital Construction 18,449,977.33 Project GMP Total Reso 2024-042 5,442,980.00 - - (534,537.92) (183,807.35) (231,368.90) 153,544 302 302-72-03-572-62-10 CW Thomas Park Phase 1 Bank Loan, Capital Construction Permit 600,000.00 (2,559,981.90) (5,220,390.28) (15,778,681.08) 302 302-72-03-572-49-30 CW Thomas Park Phase 1 Bank Loan, Capital Construction 65,512.00 (512,289.06) (10,555.36) 302 302-72-03-572-49-30 CW Thomas Park Phase 1 Bank Loan, Capital Construction 11,549.74 - - 302 302-72-03-572-63-10 CW Thomas Park Phase 1 Bank Loan, Capital Construction 615,136.39 301 301-15-02-524-31-10 Building Bank Loan, Capital Construction 1,622,912.29 (157,635.29) - (570,386.86) (894,887.92) 2 301 301-15-02-524-31-10 Building Bank Loan, Capital Construction 301 301-15-02-524-63-10 Building Bank Loan, Capital Construction 301 301-15-02-524-63-10 Building Bank Loan, Capital Construction 301 301-15-05-515-31-10 CSLIP Cycle 9 Bank Loan, Capital Construction 350,000.00 (30,125.00) (3,180.00) (15,300.00) 301,395.00 301 301-15-05-515-31-10 CSLIP Cycle 9 Bank Loan, Capital Construction 301 301-15-05-515-63-10 CSLIP Cycle 9 Bank Loan, Capital Construction 301 301-15-05-515-63-10 CSLIP Cycle 9 Bank Loan, Capital Construction303 303-38-12-538-31-10 Stormwater Phase II Bond, Capital Construction 691,110.00 - (60,449.99) (630,658.74) 25,932,534.71 303 303-38-12-538-49-16 Stormwater Phase II Bond, Capital Construction 550,155.00 (550,154.63) 303 303-38-12-538-63-10 Stormwater Phase II Bond, Capital Construction 41,167,470.00 (5,139,170.39) (10,095,766.54) 303 303-38-12-538-63-10 Stormwater Phase II Bond, Capital Construction 505 505-39-02-539-63-10 City Hall Restrooms Facilities Construction 188,653.50 (11,500.00) (197,653.50) - 505 505-39-02-539-63-10 City Hall Restrooms Facilities Construction 20,500.00 505 505-39-02-539-63-10 City Hall Restrooms Facilities Construction 505 505-39-02-539-63-10 City Hall Restrooms Facilities Construction Grand Totals 82,154,786.65 16,505,470.24 (905,958.49) (976,764.47) (3,577,019.55) (6,730,502.66) (197,345.35) (20,048,432.47) (47,633,151.72) 53,408,951.45 505-39-02-539-64-00 Building Dept Renovations 210,000.00 Adopted FY23 148,190.00 (4,950.00) (61,640.00) 291,600 505-39-02-539-64-00 Building Dept Renovations 505-39-02-539-64-00 Building Dept Renovations 505-39-02-539-64-00 Building Dept Renovations # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 6 $557 November 3 $215 December 2 $4,000 2 $173 January 13 $1,545 February 12 $978 2024-2025 March 1 $30 4 $1,273 2023-2024 April 4 $142 8 $1,633 2022-2023 May 3 $176 June 10 $4,323 1 $4 July 1 $2,000 1 $50 August 3 $150 September 4 $226 FY 2023 FY 2024 FY 2025 $0$500$1,000$1,500$2,000$2,500 $3,000$3,500$4,000$4,500$5,000 CivicOptimize Gen Acct CD and JustFOIA FY 2023 $ Value FY 2024 $ Value FY 2025 $ Value # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 12 $26,300 19 $71,675 November 21 $41,105 13 $47,330 December 6 $9,330 25 $77,085 January 19 $44,995 22 $79,600 February 9 $26,465 25 $69,500 March 9 $25,630 24 $69,365 2023-2024 April 9 $38,255 27 $91,680 2022-2023 May 17 $68,375 2024-2025 June 18 $54,575 July 5 $9,740 18 $47,175 August 8 $19,610 25 $57,400 September 6 $12,030 17 $59,485 $41,380 $499,090 $506,235 FY 2023 FY 2024 FY 2025 010,00020,00030,00040,00050,00060,000 70,00080,00090,000100,000 Credit Cards Cemetery FY 2023 $ Value FY 2024 $ Value FY 2025 $ Value FY 2025 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 158 $7,720 112 $4,547 141 $7,334 November 71 $3,359 46 $1,562 74 $3,333 December 27 $1,048 36 $1,284 37 $1,503 January 26 $1,332 23 $615 31 $1,616 February 30 $1,241 19 $851 23 $979 March 20 $1,096 18 $802 26 $1,225 2022-2023 April 44 $2,103 13 $604 19 $663 2023-2024 May 10 $267 21 $888 2024-2025 June 10 $385 9 $208 July 9 $198 2 $0 August 2 $0 20 $310 September 115 $6,191 162 $8,089 FY 2023 FY 2024 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 Online Credit Card Payments- Beach Parking Permits FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 1,806 $581,381 1,756 $419,523 1,799 $631,937 November 1,626 $436,666 1607 $477,225 1698 $490,381 December 1,720 $563,383 1644 $575,861 1676 $453,598 January 1,851 $576,388 1580 $403,966 1814 $559,003 February 1,727 $529,750 1461 $393,924 1586 $466,879 March 399 $159,173 1883 $624,708 1673 $524,878 2023-2024 April 6 $300 1558 $415,006 1696 $514,951 2021-2022 May 0 $0 1635 $502,840 1705 $482,818 2022-2023 June 0 $0 1771 $486,384 1890 $677,359 July 0 $0 2003 $522,805 1956 $509,105 August 0 $0 1919 $591,853 1745 $44,810 September 0 $0 1748 $475,765 1953 $648,891 FY 2022 FY 2023 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Online Credit Card Payments -Utilities FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 31 $1,115,216 November 30 $749,206 December 31 $908,920 January 31 $1,351,246 February 28 $911,799 2024-2025 March 31 $448,959 31 $1,090,436 2023-2024 April 30 $724,743 30 $1,343,615 2025-2026 May 30 $1,159,841 June 30 $584,435 July 31 $1,062,320 August 31 $1,020,856 September 30 $715,255 Report is Financial activity summary Pull information from "Net Financial Activity" FY 2025 FY 2026 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Tyler Payment FY 2024 # of Pymts FY 2025 # of Pymts FY 2026 # of Pymts FY 2025 FY 2026 FY 2027 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October November December January February March April May June July August September $0 $0 $0 $1 $1 $1 $1 CivicRec FY 2025 $ Value FY 2026 $ Value FY 2027 $ Value FY 2025 FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 300 $12,087 305 $10,189 293 $18,293 November 244 $11,481 219 $10,420 188 $11,802 December 255 $14,157 218 $11,389 184 $10,643 January 238 $18,397 266 $11,741 228 $13,489 February 382 $21,671 201 $11,951 215 $12,691 2024-2025 March 435 $33,319 422 $31,083 339 $29,674 2023-2024 April 491 $66,844 377 $59,880 229 $54,344 2022-2023 May 315 $21,926 147 $11,025 June 168 $13,708 216 $16,773 July 183 $3,038 125 $6,317 August 233 $9,575 242 $15,031 September 218 $7,421 240 $11,545 FY 2023 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 RecDesk FY 2025 $ Value FY 2024 $ Value FY 2023 $ Value FY 2025 FY 2024 FY 2023 October 185,800 91,738 113,900 November 86,300 81,622 128,500 December 83,000 103,235 78,800 January 78,000 85,760 75,900 February 73,100 85,861 79,200 March 108,200 67,008 105,100 April 98,600 69,102 115,900 May 66,040 84,300 June 70,024 74,100 July 79,388 67,100 August 100,130 67,700 September 123,562 86,599 0 20000 40000 60000 80000 100000 120000 140000 160000 180000 200000 Beach Camera Views FY 2025 FY 2024 FY 2023 FY 2025 FY 2024 FY 2023 October 351 369 396 November 197 444 238 December 173 475 270 January 404 719 494 February 594 632 424 March 442 491 531 April 453 231 471 May 618 505 June 391 508 July 331 321 August 250 501 September 378 499 YouTube Channel 0 100 200 300 400 500 600 700 800 Commission Meeting Views FY 2025 FY 2024 FY 2023 1st Q 2023 1st Q 2024 1st Q 2025 2nd Q 2023 2nd Q 2024 2nd Q 2025 3rd Q 2023 3rd Q 2024 3rd Q 2025 4th Q 2023 4th Q 2024 4th Q 2025 Desktop 42.5%44.7%39.0%40.5%43.7%40.9%44.1%39.7%38.8%41.4% Smartphone 55.3%53.4%57.9%57.4%54.4%56.6%54.0%57.3%47.9%55.9% Tablet 2.2%1.8%2.3%2.1%1.9%2.0%1.6%2.3%7.3%2.3% Other 0.0%0.6%0.0%0.5%0.0%0.7%20.0%0.1% Website Visit by Device Type Comparison 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 1s t Q 2 0 2 3 1s t Q 2 0 2 4 1s t Q 2 0 2 5 2n d Q 2 0 2 3 2n d Q 2 0 2 4 2n d Q 2 0 2 5 3r d Q 2 0 2 3 3r d Q 2 0 2 4 3r d Q 2 0 2 5 4t h Q 2 0 2 3 4t h Q 2 0 2 4 4t h Q 2 0 2 5 Website Visit by Device Type Comparison FY 2025 FY 2024 FY 2023 October 13,174 11,286 9,789 November 10,591 10,370 9,564 December 10,419 8,932 8,197 January 11,291 10,820 9,543 February 10,664 11,612 9,338 March 11,721 11,703 10,946 April 12,138 11,869 10,851 2024-2025 May 12,087 10,489 2023-2024 June 11,809 12,351 2022-2023 July 12,019 10,843 August 11,919 11,775 September 11,293 9,897 NUMBER OF CITY-WIDE PHONECALLS 0 2000 4000 6000 8000 10000 12000 14000 Number of e-bill users by month FY 2025 FY 2024 FY2023 October 1078 922 804 November 1107 929 805 December 1125 939 818 January 1183 948 835 February 959 848 March 1243 979 861 April 1259 988 873 May 999 June 1008 890 July 1019 886 August 1026 901 September 1051 910 0 200 400 600 800 1000 1200 1400 Incremental E-bill Accounts Number of e-bill users by month FY 2025 Number of e-bill users by month FY 2024 Number of e-bill users by month FY2023 Kiosk FY 2025 FY 2024 FY 2023 October 15,527.43$ 14,452.23$ 10,067.50$ November 18,366.36$ 11,121.83$ 11,339.44$ December 14,241.27$ 11,401.43$ 12,409.30$ January 14,970.22$ 12,953.63$ 11,856.78$ February 63,105.28$ 15,069.97$ 11,856.78$ March 14,515.99$ 12,091.93$ 11,032.47$ April -$ 10,302.51$ 7,514.64$ May -$ 12,472.31$ 11,120.90$ June -$ 15,266.47$ 12,405.61$ July -$ 14,865.64$ 10,289.44$ August -$ 14,014.91$ 10,380.86$ September -$ 13,041.75$ 11,842.84$ FY 2023 FY 2024 FY 2025 $- $5,000.00 $10,000.00 $15,000.00 $20,000.00 Kiosk FY 2025 FY 2024 FY 2023 Out of Business/Inactive # of BTRs Dollar Amount C&V INTSTMENT PROPERTIES LLC 1 236.25$ OCEAN WATERWAY CO-OP INC 13 409.50$ Y.E.S. YACHT EQUIP 1 480.63$ Total Out of Business/Inactive 15 New Approved Applications # of BTRs Dollar Amount 105 SE 2nd ST LLC 1 31.50$ 35Ways LLC 1 65.63$ 604 SW 2nd AVE LLC 1 31.50$ A CREATIVE NATURE LANDSCAPING LLC 1 454.38$ ADVANCED EQUIPMENT RENTAL LLC 1 598.75$ ANASTASIOS KALENTZIS 1 118.13$ ARUN SOTRE INC 1 940.00$ CITY PLACE APARTMENTS LTD 1 834.75$ COMFORT FOR CHAOS INC 1 782.50$ CREATIVE BY ME LLC 1 15.75$ CSMA FT LLC 1 15.75$ DEER PROPERTIES LLC 1 118.13$ ECATERINA SULI-WOLF 1 15.75$ FKH SFR C1 LP 1 15.75$ FKH SFR PROPCO B-HLD LP 3 47.25$ HIGHLITE MANAGEMENT LLC 1 236.25$ JULIANA HOLDINGS LLC 1 180.75$ LAUREN BERDUGO- YARKONY 1 118.13$ LIEM BRANDS INTERNATIONAL LLC 1 646.25$ LOYD HOLDINGS LLC 1 467.50$ MALKA HANKIN 1 31.50$ MEDLEAFCLINIC LLC 1 533.13$ MINTZ MARKETPLACES FL LLC 1 940.00$ NANCY SANCHEZ 1 31.50$ OCEAN WATERWAY CO-OP INC 23 724.50$ MIDWEST ASSETS & OPERATIONS LLC 1 533.13$ PROPERTY INVEST W LLC 1 63.00$ SIGITAS KAVALIAUSKAS 1 15.75$ TOTAL FIX IT CORP 1 15.75$ Total New Applications 53 8,622.66$ BTR Status # of BTRs Total Dollar Amount Open Renewals- Current Year 375 139,207.30$ Paid Renewals 2,847 1,003,989.90$ Total BTRs as of 04/30/2025 3,222 1,143,197.20 ** **includes license fee, fire inpsection & solid waste registration Business Tax Receipt Activity - April 2025 Description Current 1-30 31-60 61-90 90+Total #4652 - Eric L Wilson Reservation of Burial Plot .00 .00 .00 .00 2710.00 2,710.00 #5474 - Cokenya D West Reservation of Burial Plot .00 .00 .00 .00 250.00 250.00 #4179 - AJ Manuel Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1680.00 1,680.00 #5736 - Sands, Carolyn Reservation of Burial Plot .00 .00 .00 .00 3000.00 3,000.00 #5756 - Rahming Poitier Funeral Home Reservation of Burial Plot .00 .00 .00 .00 4750.00 4,750.00 #5673 - Agape Funeral and Cremation Reservation of Burial Plot .00 .00 .00 .00 5040.00 5,040.00 #3946 - Eric S George Funeral Home Reservation of Burial Plot .00 3990.00 .00 .00 2380.00 6,370.00 #5909 - Freeman Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00 #5924- Garcia Gimeno Reservation of Burial Plot .00 .00 .00 .00 200.00 200.00 #5862 - Love and Grace Funeral Home Reservation of Burial Plot .00 .00 .00 .00 3360.00 3,360.00 #5976 - John Hanks Memorial Services Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00 #5925 - Anthony R. Manuel Funeral Home Reservation of Burial Plot .00 3990.00 4640.00 .00 600.00 9,230.00 #6121 - Christine Smith Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00 #4738- Wright and Young Funeral Home Reservation of Burial Plot .00 3990.00 .00 .00 .00 3,990.00 #4246 - Fuller Brothers Funeral Home Reservation of Burial Plot .00 7615.00 .00 .00 .00 7,615.00 #5477 - Paradise Funeral Home Reservation of Burial Plot .00 7615.00 .00 .00 .00 7,615.00 #6254 - Samuel Funeral Home Reservation of Burial Plot .00 15960.00 .00 .00 .00 15,960.00 #6173 - Pax Villa FH Miami Reservation of Burial Plot .00 3990.00 .00 .00 .00 3,990.00 #6071 - Bells Funeral Services Reservation of Burial Plot .00 3990.00 .00 .00 625.00 4,615.00 #4203 - McWhite's Funeral Home Reservation of Burial Plot .00 11240.00 .00 3990.00 .00 15,230.00 #4786 - Dillard Josephine Reservaton of Burial Plot .00 .00 .00 .00 200.00 200.00 Cemetery Totals $0.00 $62,380.00 $4,640.00 $3,990.00 $29,295.00 $100,305.00 Bulk Trash Pickup .00 .00 600.00 450.00 15284.00 16334.00 Bulk Trash Pk Up $0.00 $0.00 $600.00 $450.00 $15,284.00 $16,334.00 Miscellaneous FA Customers BSO & Fire False Alarms .00 .00 .00 .00 2,000.00 2,000.00$0.00 $0.00 $0.00 $0.00 $2,000.00 $2,000.00 3065 - Keynorth Townhomes Annual Inspection FY 11 .00 .00 .00 .00 1,700.00 1,700.00 3072 - Atlantis Management Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 7,800.00 7,800.001012 - Gulfstream Apts.Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 2,800.00 2,800.00#4466 - Meadowbrook Condo Annual Inspection FY 13 .00 .00 .00 .00 1,000.00 1,000.004644 - Oakbridge Townhomes Annual Inspection FY 14 .00 .00 .00 .00 4,000.00 4,000.00 Miscellaneous FI Customers Annual & Re-Inspections .00 .00 .00 .00 254,485.00 254,485.00 $0.00 $0.00 $0.00 $0.00 $271,785.00 $271,785.00 #6168 - Florida Dept. of Emergency 2023-00000004 .00 .00 .00 .00 15,796.99 15,796.99 #6168 - Florida Dept. of Emergency 2023-00000005 .00 .00 .00 .00 179,395.52 179,395.52 #6155 - Florida Dept of Emergency 2024-00000001 .00 .00 .00 .00 49,875.00 49,875.00 #6168 - Florida Dept. of Emergency 2024-00000002 .00 .00 .00 .00 50,000.00 50,000.00#6168 - Florida Dept. of Emergency 2025-00000002 .00 12,000.00 .00 .00 .00 12,000.00 #6168 - Florida Dept. of Emergency 2024-00000003 .00 .00 .00 .00 50,000.00 50,000.00 $0.00 $12,000.00 $0.00 $0.00 $345,067.51 $357,067.51 #6170 - FL Dept. of Economic Opportunity 2023-00000002 .00 .00 .00 .00 395,504.79 395,504.79 #4051 - State of Florida Dept of 2023-00000003 .00 .00 .00 .00 332,500.00 332,500.00 #4051 - State of Florida Dept of 2023-00000004 .00 .00 .00 .00 375,000.00 375,000.00 $0.00 $0.00 $0.00 $0.00 $1,103,004.79 $1,103,004.79 Miscellaneous LM Customers Lake Maintenance .00 .00 .00 .00 275.36 275.36 $0.00 $0.00 $0.00 $0.00 $275.36 $275.36 #4647 - Palmetto Hospitality of Dania Water Impact Fees .00 .00 .00 .00 20,242.00 20,242.00Misc. Customers Misc. Customers 15,918.48 11,340.00 .00 .00 58,009.43 85,267.91$15,918.48 $11,340.00 $0.00 $0.00 $78,251.43 $105,509.91 $15,918.48 $85,720.00 $5,240.00 $4,440.00 $1,844,963.09 $1,956,281.57 Invoice Type GR Federal - Grant Reimb. Federal Government False Alarm Totals Invoice Type FI - Fire Inspection Miscellaneous Billing Invoice Aging Report Aging Date 04/30/2025 Report By Invoice Type Fire Inspection Totals Invoice Type FA- False Alarm Invoice Type - CEM - Cemetery Invoice Type - BULK Trash Pk Up - Notice of Violation Grand Totals Invoice Type MS - Miscellaneous Miscellaneous Totals Grant Federal Totals Grant Federal Totals Invoice Type GR State - Grant Reimb. State of Florida Invoice Type LM - Lake Maintenance Lake Maintenance Totals 5 Prior Yr. 2024 2025 2024 2025 2024 2025 Oct 3,114.00 44,966.16 1,450.00 3,125.00 2,660.00 3,010.00 602.00 45 47 Nov - - 1,557.00 2,865.00 2,890.00 578.00 35 39 Dec 6,228.00 19,168.00 - 1,550.00 2,630.00 2,103.20 420.64 59 48 Jan - - 2,995.00 3,846.56 769.31 40 48 Feb 10,241.00 26,469.00 - 1,450.00 2,850.00 3,540.00 708.00 55 40 Mar 1,557.00 3,114.00 1,450.00 2,900.00 2,770.00 2,899.76 579.95 40 50 Apr - 3,114.00 - 4,550.00 2,255.00 2,685.00 537.00 57 58 May 2,900.00 - 2,480.00 #VALUE! 56 Jun 12,456.00 1,750.00 3,005.00 #VALUE! 39 Jul - 75.00 2,640.00 #VALUE! 43 Aug 63,837.00 1,935.00 2,705.00 #VALUE! 48 Sept 196,961.00 - 2,900.00 3,065.00 #VALUE! 56 Total 297,294$ 96,831$ 9,560$ 15,132$ 32,920$ 20,975$ #VALUE! 331 572 #VALUE! # of City's 4850 account became delinquent for this period Water Fund Monthly Utility Account Activity MISC Building/ New Construction Activity Delinquent Account Activity New Accts Water Impact Fee Water Tap Fee Delinquent # per Month # of Accts >120 Past Due Monthly Billings % DELQ >120 Past Due Monthly Billings % DELQ >120 Past Due Monthly Billings % DELQ October 184,989 1,140,696$ 16%207,794 1,241,355$ 17%286,955 1,243,012$ 23% November 186,463 1,205,526 15%216,614 1,267,676 17%307,108 1,164,508 26% December 188,661 1,186,620 16%214,935 1,270,207 17%278,087 1,308,024 21% January 188,029 1,165,000 16%220,340 1,211,794 18%278,766 1,278,238 22% February 185,376 1,210,890 15%231,139 1,217,188 19%263,943 903,782 29% March 183,535 1,267,253 14%235,434 1,310,333 18%253,837 1,336,359 19% April 190,502 1,262,289 15%236,352 1,307,061 18%261,377 1,190,163 22% May 189,684 1,172,418 16%262,509 1,229,203 21%#DIV/0! June 184,340 1,178,310 16%247,808 1,372,056 18%#DIV/0! July 190,677 1,288,709 15%261,459 1,298,366 20%#DIV/0! August 198,874 1,252,551 16%252,820 1,250,659 20%#DIV/0! September 203,881 1,235,287 17%360,091 1,263,892 28%#DIV/0! Annual Avg 189,584$ 1,213,796$ 16%245,608$ 1,269,983$ 19%275,725$ 1,203,441$ #DIV/0! FY 2023 FY 2024 FY 2025 >120 Past Due >120 Past Due % +/->120 Past Due % +/- October 377,040 388,922 3%411,308 5% November 383,454 390,867 2%413,066 5% December 385,515 397,662 3%414,412 4% January 385,601 396,459 3%418,252 5% February 389,237 395,697 2%421,766 6% March 391,059 397,067 2%421,614 6% April 390,781 398,812 2%424,262 6% May 392,882 401,076 2%#DIV/0! June 394,781 405,003 3%#DIV/0! July 397,219 404,194 2%#DIV/0! August 396,674 407,690 3%#DIV/0! September 387,690 409,329 5%#DIV/0! Annual Avg 389,328$ 399,398$ 3%417,812$ 4% Active Account Graph: Billing data indicates deliquency rate on active accounts remain constant at an average of 1% of billings per month INACTIVE ACCOUNTS WATER & SEWER UTILITY AGING REPORT ACTIVE ACCOUNTS FY 2023 FY 2024 FY 2025 0% 5% 10% 15% 20% 25% 30% 35%Active Accounts >120 days FY 2023 FY 2024 FY 2025 350,000 360,000 370,000 380,000 390,000 400,000 410,000 420,000 430,000 Inactive Accounts > 120 days FY 2023 FY 2024 FY 2025 City of Dania Beach General Fund Unassigned Fund Balance - - Contingency ----- General Fund ------- Unassigned Contingency Fund Balance Balance 10/1/24 (Unaudited) 325,000$ 27,231,349$ (Uses) / Additions: October - - November - - December - - January - - February - - March - - April - - May - - June - - July - - August - - September - - Sub-Total (Uses) / Additions - - Sub-Total Available 325,000 27,231,349 Other Considerations GFOA/City Commission 25% Reserve (20,977,106) Estimate of Availability at 01/15/2024 325,000$ 6,254,244$ City of Dania Beach #001-18-00-519-99-10 Contingency Account Original Budget 325,000$ Amendment Uses: Total Oct - Nov - December - January - February - March - April - May June July August September Balance Remaining 325,000$ City of Dania Beach General Fund Analysis of Fund Balance Balance 10/1/23 27,231,349 Uses: #389-90-01 October - November - December - January - February - March - April - May June July August September Total Uses (Sources) - Estimated Balance Available 09/30/24 27,231,349$ Other Considerations GFOA/City Commission 25% Reserve (13,000,000) est. Estimate of Availability at 09/30/24 14,231,349 MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, MAY, 13, 2025 - 7:00 P.M. 1.CALL TO ORDER/ROLL CALL Mayor Davis called the meeting to order at 7:00 p.m. Present: Mayor Joyce L. Davis Vice-Mayor Marco A. Salvino, Sr. Commissioner Lori Lewellen Commissioner Luis Rimoli Commissioner A. J. Ryan IV City Manager Ana M. Garcia, ICMA-CM City Attorney Eve Boutsis Deputy City Clerk Erin McClendon 2.MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Davis called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 3.PRESENTATIONS AND SPECIAL EVENT APPROVALS 3.1 Request for Proclamation Approvals - STAR Center - Proclamation for National Maritime Day - May 22, 2025 - Sponsored by Commissioner Ryan There was Commission consensus to approve the proclamation request. - Turquoise Takeover Week - May 5-11 - Sponsored by Commissioner Lewellen There was Commission consensus to approve the proclamation request. 3.2 Earth Day Art Competition Winners – Sponsored by Mayor Davis Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 2 Mayor Davis announced the winners: - Overall Winner – Andrew Jimenez, Pelican Pirate – P.J. Meli Park - C. W. Thomas Park – Group - Dania Elementary School – Elena Annin - Frost Park – Group - Love our Nation – Group - Olsen Middle School - Kylie Stine - P.J. Meli Park – Juan Sanchez Mayor Davis announces PJ Meli as the center winner and Ms. Vivian Campo was recognized for all she has done for the children providing art direction for the last 4 years. Ms. Campo translated for the non-English speaking parents. 3.3 Special Event Application – 2025 Juneteenth Celebration There was Commission consensus to approve the application. 4.PROCLAMATIONS 4.1 Mental Health Awareness Month - May 2025 - Sponsored by Mayor Davis Mayor Davis read the proclamation into the record and presented the proclamation to the CEO of Nami Broward County, Dr. Joe Oravecz and Board Member Suzette Fleischmann. Dr. Oravecz spoke about NAMI initiatives. 4.2 Turquoise Takeover Week - May 5-11 - Sponsored by Commissioner Lewellen Commissioner Lewellen spoke about Turquoise Takeover Week and read the proclamation into the record. She presented the proclamation to the representatives of the American Lung Association. Michael Garcia of the American Lung Association spoke about raising awareness and provided facts about lung cancer. 5.ADMINISTRATIVE REPORTS 5.1 City Manager City Manager Garcia presented her administrative report and touched on the following topics: - HR Team training, Employee Assistance Program and Headspace - Thank you to Sasha Ramos for revamping the procurement process. - Ribbon cutting ceremony at Mullikin Park - 2nd Annual Arbor Day Celebration - Tri-County Real Estate Summit Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 3 - Budget meetings with Directors and City Commission - Amendment to adopted Strategic Plan - Meeting with Michael Goodwin for an art piece at Tri-Rail Station. - Meeting regarding Phase 1 of Olsen Park Project - Congratulations to Sussette Rodriguez for being appointed to the Board of Directors of the Florida Municipal Communications Association - HR Employment Recruitment video award - Key arrests at city parks by BSO 5.2 City Attorney City Attorney Boutsis announced that there is a request to change the time of the May 27, 2025 City Commission meeting due to a conflict. There was Commission consensus to change the time from 7:00 p.m. to 6:00 p.m. She noted Procurement is attending the BSO Public Safety Expo next week and there is a request to utilize the city logo. There was Commission consensus to utilize the logo for the expo. 5.3 City Clerk - Reminders Deputy City Clerk McClendon reminded the Commission of the following upcoming meetings: - May 27, 2025 City Commission Meeting - 6 p.m. - June 10, 2025 CRA Board Meeting - 6 p.m. - June 10, 2025 City Commission Meeting - 7 p.m. 6.PUBLIC SAFETY REPORTS Captain Tarala spoke about a sheriff’s initiative that all deputies are provided crises training for dealing with mentally ill individuals. He reported on recent criminal activity in the city and advised deputies will be assigned to the beach for the Memorial Day weekend and they are continuing with the ongoing action plan for Dania Pointe. Deputies Hoff and Sessions will again be working with the summer camps to ensure the kids receive a full experience with BSO in a positive light to build positive relationships and mentoring. Fire Chief Pellecer spoke about mental health/peer counseling for fire fighters and advised CAAS will be visiting June 2nd and 3rd to review the ambulance services. Inspections are over 50% completed; there were 295 total inspections in the month of April. He thanked Mayor Davis and City Manager Garcia for their assistance and mentoring for Safety Saturdays. Starting May 31st, they will hold an opioid class for the public and then on June 7th they will hold a hands-only CPR and safety tips class. He introduced Lt. Marcus Alfonse from the cadet program. Lt. Alfonse spoke about the cadet program and explained their responsibilities; he noted there are only two Dania Beach citizens in the program currently. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 4 City Manager Garcia thanked Mayor Davis, Commissioner Lewellen and all departments that participated in Take Your Child to Work Day. 7.CITIZENS’ COMMENTS None. 8.CONSENT AGENDA Commissioner Lewellen made a motion to approve the consent agenda. The motion was seconded by Commissioner Ryan which carried unanimously on voice vote. 8.1 Minutes: April 08, 2025 City Commission Meeting April 22. 2025 City Commission Meeting Approved under consent agenda. 8.2 Travel Requests: None. 8.3 Request for Use of Discretionary Funds - Olsen Middle School - Sponsored by Mayor Davis Approved under consent agenda. 8.4 RESOLUTION NO. 2025-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE TRANSFER OF A POTENTIAL RIGHT-OF-WAY AREA TO EDGEWORTH AND ROXANA NADER BY MEANS OF A QUIT CLAIM DEED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) Approved under consent agenda. 8.5 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RETROACTIVELY EXTENDING THE EXISTING CONTRACT WITH HARRY M. HIPLER, AND THE FIRM OF NASON, YEAGER, GERSON, HARRIS & FUMERO, P.A., TO ACT AS CODE COMPLIANCE SPECIAL MAGISTRATES FOR MUNICIPAL CODE COMPLIANCE PROCEEDINGS ; PROVIDING FOR CONFLICTS FOR TWO YEARS, UNDER EXISTING PRICING; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) Approved under consent agenda. 8.6 RESOLUTION 2025-______ Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, DECLARING SPECIFC EQUIPMENT TO BE OBSOLETE, SURPLUS AND OF NO FURTHER USE TO THE CITY AND DECLARING THE INTENT OF THE CITY TO DISPOSE OF THE SAME AT THE DIRECTION OF THE CITY MANAGER; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Information Technology) Approved under consent agenda. 8.7 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY TO EXCEED THE ANNUAL VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00) FOR CDW-G; AUTHORIZING SUCH PURCHASES WITHIN THE INFORMATION TECHNOLOGY FUND APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Information Technology) Approved under consent agenda. 8.8 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDMENT TO EXISTING AGREEMENT BETWEEN THE CITY AND BERMELLO AJAMIL AND PARTNERS TO EXTEND CONSTRUCTION ADMINISTRATION SERVICES THROUGH JANUARY 31, 2026, WHICH SERVICES SHALL NOT EXCEED THE AMOUNT OF ONE HUNDRED TWENTY-SIX THOUSAND NINE HUNDRED AND FORTY-SEVEN DOLLARS ($126,947.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation) Approved under consent agenda. 8.9 RESOLUTION NO. 2025-_____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING THE AGREEMENT ENTERED INTO WITH BORE TECH, AWARDED VIA INVITATION TO BID (“ITB”) NO. 24-025, ENTITLED “DIRECTIONAL BORING AND ELECTRICAL UTILITY INSTALLATION” TO ENCOMPASS ONE ADDITIONAL MEDIAN SECTION AT AN ADDITIONAL COST NOT TO EXCEED THIRTY SIX THOUSAND DOLLARS ($36,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) Approved under consent agenda. 8.10 RESOLUTION NO. 2025-____ Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 6 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING CHANGE ORDER NO. 1 TO THE CONTRACT FOR THE LIFT STATION GENERATORS PROJECT (LIFT STATIONS 1, 2 AND 3), TO COVER PERMITTING COST OVERRUNS IN AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND TWO HUNDRED THIRTEEN DOLLARS AND NINETY CENTS ($70,213.90); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) Approved under consent agenda. 9.BIDS AND REQUESTS FOR PROPOSALS 9.1 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE RANKING OF QUALIFIED MANAGEMENT FIRMS AND AUTHORIZING THE CITY ADMINISTRATION TO EXECUTE AN AGREEMENT WITH PERFORMANCE PUPS, INC. FOR OPERATIONAL MANAGEMENT OF TIGERTAIL LAKE DOG DIVING DOCK/DOG PARK FOR AN INITIAL TERM OF TEN (10) YEARS, WITH THE OPTION OF TWO, THREE YEAR APPROVALS THAT CAN BE AUTHORIZED BY THE CITY MANAGER; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation) City Attorney Boutsis read the title of the resolution. City Manager asked for the Commissions support. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously on voice vote. 9.2 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 24-032, ENTITLED “SOUTHWEST 34TH TERRACE DRAINAGE PROJECT” TO BASILE USA LLC, IN AN AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED NINETY- SEVEN THOUSAND SEVEN HUNDRED SIXTEEN DOLLARS AND SEVENTY-TWO CENTS ($1,297,716.72); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) City Attorney Boutsis read the title of the resolution. Deputy Director of Public Services Sean Schutten introduced the item. City Manager Gacia pointed out that this is a Tallahassee funded project. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Rimoli which carried unanimously on voice vote. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 7 9.3 RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 2024-009 "POLICE SUBSTATION GENERATOR" TO ZABATT ENGINE SERVICES, INC. IN THE AMOUNT OF ONE HUNDRED SEVENTY-EIGHT THOUSAND SIX HUNDRED THIRTY DOLLARS AND EIGHT CENTS ($178,630.08); PROVIDING FOR CONFLICTS; FURTHER, PROVID-ING FOR AN EFFECTIVE DATE. (Public Services) City Attorney Boutsis read the title of the resolution. City Manager Garcia spoke on the item and noted that this item is part of the hazard mitigation grant. Commissioner Ryan reiterated that this is a fully funded federal project. Commissioner Ryan made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously on voice vote. 9.4 RESOLUTION NO. 2025-_____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 25-006, ENTITLED “GRIFFIN ROAD EAST LANDSCAPING IMPROVEMENTS” TO VISUALSCAPE INC., IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THIRTY SIX THOUSAND FIVE HUNDRED SIXTY-ONE DOLLARS AND TWENTY-FIVE CENTS ($336.561.25), WHICH INCLUDES A FIVE PERCENT (5%) CONTINGENCY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) City Attorney Boutsis read the title of the resolution. City Manager Garcia spoke on the item and explained this is from I-95 to federal highway. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Rimoli which carried unanimously on voice vote. 9.5 RESOLUTION NO. 2025-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 25-010, ENTITLED “PIER ELEVATOR CAB SHELL REPLACEMENT (RE-ISSUE)” TO ELEVATED FACILITY SERVICES, IN AN AMOUNT NOT TO EXCEED FORTY-TWO THOUSAND SIX HUNDRED DOLLARS ($42,600.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) City Attorney Boutsis read the title of the resolution. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 8 City Manager Garcia spoke on the item and thanked Sean Schutten and Fernando Rodriguez. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously on voice vote. 10.QUASI-JUDICIAL HEARINGS None. 11.FIRST READING ORDINANCES 11.1 ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE”, AT PART 3, ENTITLED “SPECIAL ZONING DISTRICTS”, SUBPART 1 ENTITLED “COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS”, AMENDING SECTION 303-60, ENTITLED “EDBB-MU, EAST DANIA BEACH BOULEVARD MIXED-USE DISTRICT”, BY AMENDING PARAGRAPH (O), DELETING THE EXISTING MAXIMUM HEIGHT MAP AND SUBSTITUTING A REVISED MAXIMUM HEIGHT MAP ALLOWING SEVEN STORIES AT THE PROPERTY LOCATED AT 225-255 EAST DANIA BEACH BOULEVARD; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the ordinance into the record. Director of Community Development Eleanor Norena introduced the item. Applicant Edwin J. Stacker of Shutts and Bowen spoke about the project and provided a PowerPoint presentation. Mayor Davis asked for anyone wishing to speak on the item and there was none. Vice Mayor Salvino asked if incentives were gone and Mr. Stacker responded affirmatively and said today the max height is 7 stories. Commissioner Rimoli requested clarification on the proposal and Mr. Stacker responded there are 18 units on the north side, a hotel and a proposed condo hotel, Citibank will be relocated to the middle and there will be restaurants and other commercial use along the ground floor. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commission Rimoli which carried unanimously on voice vote. 11.2 ORDINANCE NO. 2025-____ Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 9 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE”; AT PART 3, ENTITLED “SPECIAL ZONING DISTRICTS”, SUBPART 1 ENTITLED “COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS” TO CREATE THE BEACH GATEWAY MIXED USE II DISTRICT (GTWY-MU-II) AT SECTION 303-75, ENTITLED “GTWY-MU-II, BEACH GATEWAY MIXED-USE II DISTRICT”; ALSO TO PROVIDE FOR THE FOLLOWING REVISIONS: AMENDING ARTICLE 300 ENTITLED “HOW TO USE”, SECTION 300-70, ENTITLED “COMMONLY USED ABBREVIATIONS”; AMENDING ARTICLE 302 ENTITLED “DETAILED USE REGULATIONS”, SECTION 302-10, ENTITLED “PERMITTED, SPECIAL EXCEPTION AND PROHIBITED USES”; AT SECTION 302-40, ENTITLED “MIXING OF USES”; AMENDING ARTICLE 304 ENTITLED “BUILDING HEIGHT AND TRANSITION REGULATIONS”, AT “SECTION 304-10, ENTITLED “GENERALLY”; AMENDING ARTICLE 307 ENTITLED “LANDSCAPING REGULATIONS”, AT SECTION 307-10, ENTITLED “ON-SITE LANDSCAPING REQUIREMENTS”; AMENDING PART 1 “USE REGULATIONS”, ARTICLE 100 ENTITLED “GENERAL USE REGULATIONS APPLYING TO ALL ZONING DISTRICTS”, AT SECTION 100-60 ENTITLED “ESTABLISHMENT OF ZONING DISTRICTS”; AMENDING ARTICLE 105 ENTITLED “USE REGULATIONS FOR RESIDENTIAL AND OPEN SPACE ZONING DISTRICTS”, AT SECTION 105-170 ENTITLED “COMMUNITY RESIDENTIAL HOMES AND RESIDENTIAL CARE FACILITIES”; AMENDING ARTICLE 110 ENTITLED “USE REGULATIONS FOR COMMERCIAL AND MIXED-USE DISTRICTS “, AT SECTION 110-20 ENTITLED “LIST OF PERMITTED, SPECIAL EXCEPTION AND PROHIBITED USES”; AMENDING AT PART 2, “SITE DEVELOPMENT REGULATIONS”, ARTICLE 200 ENTITLED “USER GUIDE FOR PART 2 OF THE CODE”, AT SECTION 200-40 ENTITLED “HOW PART 2 OF THIS CODE RELATES TO THE CRA FORM-BASED AND PMUD REGULATIONS”; AMENDING ARTICLE 265 ENTITLED “OFF-STREET PARKING REQUIREMENTS”, AT SECTION 265-91 ENTITLED “PARKING REDUCTIONS FOR TRANSPORTATION DEMAND MANAGEMENT STRATEGY IMPLEMENTATION WITHIN THE CRA FORM- BASED DISTRICTS”; AMENDING ARTICLE 275 ENTITLED “LANDSCAPING REQUIREMENTS”, AT SECTION 275-170 ENTITLED “LANDSCAPE REQUIREMENTS FOR SCREENING”; AMENDING PART 5 “SIGNAGE AND DESIGN REGULATIONS”, ARTICLE 505 ENTITLED “SIGN REGULATIONS”, AT SECTION 505-20 ENTITLED “DEFINITIONS”; AMENDING SECTION 505-90 ENTITLED “SIGNAGE REGULATIONS FOR MIXED USE CRA FORM BASED ZONING DISTRICTS”; AMENDING SECTION 505- 210 ENTITLED “COMMUNITY REDEVELOPMENT AREA DESIGN INCENTIVES”; AND AMENDING PART 7, ENTITLED “ CODE ADMINISTRATION”, ARTICLE 700 ENTITLED “CODE ADMINISTRATION AND LEGAL PROVISIONS”, SECTION 725-30 ENTITLED “TERMS DEFINED”; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) Commissioner Ryan recused himself on item 11.2 based on conflict of interest. He left the bench and Commission Chambers during this item. City Attorney Boutsis read the title of the ordinance into the record. Director of Community Development Eleanor Norena introduced the item. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 10 Denise Mele of Greenspon Marder on behalf of the applicant provided a PowerPoint presentation. Director Norena requested clarification that the developer will be providing all four public benefits as discussed and Mr. Mele responded they would make it if that’s what the city wants. Mayor Davis asked for anyone wishing to speak on the item and there was none. Discussion ensued amongst the Commission and Mr. Mele regarding the height, density and public benefits. It was agreed that the matter will be brought back to the Commission with more information provided regarding the density and size of the units. Vice Mayor Salvino made a motion to approve the item as is and to have the motion amended at 2nd reading on June 10, 2025. The motion was seconded by Commission Rimoli which carried 3-1 with Commissioner Lewellen, Commissioner Rimoli and Vice Mayor Salvino voting yes, and Mayor Davis voting No. 11.3 ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE” TO CLEAN UP LANGUAGE RELATING TO ACCESSORY STRUCTURES; AT PART 1, ENTITLED “USE REGULATIONS”, ARTICLE 105, ENTITLED “USE REGULATIONS FOR RESIDENTIAL AND OPEN SPACE ZONING DISTRICTS”, AT SECTION 105-40, ENTITLED “TOWNHOUSES” IN ORDER TO CALCULATE PERVIOUS AREA; AMENDING PART 2, ENTITLED “SITE DEVELOPMENT REGULATIONS”, ARTICLE 230, ENTITLED “SPECIAL FLOOR AREA, BUILDING DIMENSION AND BUILDING SIZE STANDARDS”, AT SECTION 230-40, ENTITLED “MINIMUM FLOOR AREAS FOR DWELLINGS AND LODGING UNITS” TO ADDRESS MINIMUM FLOOR AREA AND ACCESSORY STRUCTURES; AMENDING PART 3, ENTITLED “SPECIAL ZONING DISTRICTS”; SUBPART 1, ENTITLED “COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS”, ARTICLE 309, ENTITLED “ADDITIONAL DEVELOPMENT STANDARDS”, AT SECTION 309-10 ENTITLED “COMPLETE STREET IMPROVEMENTS” TO MODIFY THE BUILDING LINE AND CLARIFY REFERENCES TO THE CRA AND CITY; AMENDING ARTICLE 310, ENTITLED “BUILDING TYPES”, AT SECTION 310-10, ENTITLED “RESIDENTIAL BUILDING TYPES” TO MAKE PORCHES OPTIONAL; AMENDING ARTICLE 311, ENTITLED “FRONTAGE TYPES”, AT SECTION 311-20, ENTITLED “FRONTAGE TYPE DEFINITIONS AND STANDARDS” TO MODIFY PORCH, STOOP, DOORYARD, SHOP AND FORECOURT FRONTAGES; AMENDING PART 7, ENTITLED “CODE ADMINISTRATION”; ARTICLE 725, ENTITLED “DEFINITIONS”, AT SECTION 725-30, ENTITLED “TERMS DEFINED” TO DEFINE PRINCIPAL AND ACCESSORY DWELLING UNITS; AND PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 11 City Attorney Boutsis read the title of the ordinance into the record. The Commission recessed at 9:15 p.m. and reconvened at 9:22 p.m. Director of Community Development Eleanor Norena introduced the item. Mayor Davis asked for anyone wishing to speak on the item and there was none. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously on voice vote. 11.4 ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE” PART 5, ENTITLED “SIGNAGE AND DESIGN REGULATIONS”; ARTICLE 505, ENTITLED “SIGN REGULATIONS”, AT SECTION 505-40, ENTITLED “DETAILED SIGN STANDARDS” TO MODIFY WALL SIGN REGULATIONS; AMENDING SECTION 505-50, ENTITLED “PROHIBITED SIGNS,” TO MODIFY SIGN PLACEMENT; AMENDING SECTION 505-90, ENTITLED “SIGNAGE REGULATIONS FOR THE MIXED-USE CRA FORM-BASED ZONING DISTRICTS (CC, SFED-MU, EDBB-MU, GTWY-MU, NBHD- MU)” TO AUTHORIZE PORTABLE SIGNS FOR ALL BUSINESSES AND TO MODIFY WALL SIGN REGULATIONS; AMENDING SECTION 505-110, ENTITLED “SIGNAGE REGULATIONS FOR SHOPPING CENTERS, AND LARGE RETAIL ESTABLISHMENTS IN COMMERCIAL DISTRICTS (C-1; C-2; C-3; C-4), AND PLANNED MIXED-USE DISTRICTS (PMUD, PMUD/SL)” RELATING TO PROJECTING SIGNS; REPEALING SECTION 505-140, ENTITLED “SIGNS EXEMPT FROM CERTIFICATE OF COMPLIANCE REQUIREMENT”; AND TO SUBSTANTIALLY REVISE SECTION 505-190, ENTITLED “SIGNAGE REVIEW” TO REMOVE THE APPROVAL PROCESS AND FEES; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the ordinance into the record. Director of Community Development Eleanor Norena introduced the item. Mayor Davis asked for anyone wishing to speak on the item and there was none. Commissioner Ryan made a motion to approve the item. The motion was seconded by Vice Mayor Salvino which carried unanimously on voice vote. 12.SECOND READING ORDINANCES 12.1 ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 18, ENTITLED “PENSIONS AND RETIREMENT”; TO Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 12 AMEND ARTICLE IV, ENTITLED “POLICE AND FIREFIGHTERS”; AT SECTION 18-42; ENTITLED “BENEFIT AMOUNTS AND ELIGIBILITY”, IN ORDER TO INCLUDE CLARIFYING LANGUAGE TO ENABLE THE FULL APPLICATION OF THE 2022 AMENDMENT AS TO BENEFITS; FOR PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (Finance) City Attorney Boutsis read the title of the ordinance and introduced the item. Mayor Davis asked for anyone wishing to speak on the item and the following spoke: - Michael Brown - 4686 Indigo Way, Vero Beach FL - Michael Bernado – 1294 NW 127th Drive, Sunrise FL - Debra Zidar – 16135 Emerald Estates Drive, Weston FL Mayor Davis gave her heartfelt condolences to Mrs. Zidar and her family and thanked her for her husband’s service. Mayor Davis noted that this issue is not the one the Commission is considering on tonight’s agenda but inquired if it is something that can be considered in the budget or what options there are to address it. City Manager Garcia gave her condolences to Mrs. Zidar and noted it is approximately $100,000.00 a year for the next five years. She commented that the city will look into all of the individual accounts and each department budget. She noted it is a very tight and challenging year, but she pledges to continue to cut from her personal budget, and she knows the Commission will look at their contingency accounts and make cuts so that they can find the $100,000.00 a year for the next 5 years. Mayor Davis said she certainly wants to be able to support her and thanked Mrs. Zidar for being brave and coming to speak to the Commission tonight. Commissioner Rimoli echoed the comments of City Manager Garcia and Mayor Davis and said this is very important to himself and the Commission and they will do all that they can to look into this. Commissioner Ryan thanked Mrs. Zidar and her family for their service to Dania Beach. He inquired about when the city switched over to BSO and asked how many retirees the city would be responsible for over the next 5 years. City Manager Garcia commented that she is unsure and did not want to provide an incorrect answer; she would get back to the Commission with those numbers. City Attorney Boutsis clarified that the ordinance that is being passed tonight is just to clarify language; the item that they commented on tonight is an additional change that is being requested. Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously. 13.DISCUSSION AND POSSIBLE ACTION Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 13 13.1 Dania Beach Historical Society & Museum utilization of the Nyberg-Swanson House - Sponsored by Mayor Davis This item taken after item 13.2 President of the Dania Beach Historical Society Joanna Granett introduced the item and requested the commission to seriously consider allowing the Historical Society to utilize the Nyberg-Swanson House as its home. Vice Mayor Salvino commented that he is in favor of the Historical Society utilizing the space and thinks the Historical Society should be in a historical house. Joanna Granett said Kathy Cerminara conducted research and noticed that the designation of the Nyberg-Swanson House states that it is stipulated that the house should be a museum. Commissioner Rimoli stated he is 100% in favor of the Historical Society being in the building. He inquired about the hours and Ms. Granett said they do not have set hours right now, but they would be open to having set hours every week or every weekend. Commissioner Rimoli responded that it is important to set a standard for the dates and times they would be open. City Attorney Boutsis noted that if the Commission decides to proceed she will have an agreement prepared. City Manager Garcia added that it is important that the board gets together and agrees on dates and times to ensure they are ready, and it is staffed. There was Commission consensus to allow the Historical Society to utilize the Nyberg-Swanson House as their permanent home. 13.2 RESOLUTION NO. 2025-______ This item heard before 13.1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RETROACTIVE APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH BUSINESS FOR THE ARTS OF BROWARD, INC. (BFA) TO INSERT THE DANIA BEACH LOGO INTO THE COMMISSIONED ARTIST’S, CEY ADAMS, ORIGINAL LEAD WITH LOVE MURAL AT THE CITY MARINA; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the resolution. Director of Community Development Eleanor Norena introduced the item and provided a photograph of the amended piece. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 14 Vice Mayor Salvino made a motion to approve the item. The motion was seconded by Commissioner Lewellen which carried unanimously on voice vote. 13.3 Simply Healthcare 2025 Senior Health & Wellness Tour - Sponsored by Mayor Davis Mayor Davis introduced the item. Commissioner Lewellen asked if this is a one-time thing and if there is a budgetary impact and Mayor Davis responded yes, and she would utilize her contingency funds for facility fees. There was Commission consensus to move forward. 14.APPOINTMENTS None. 15.COMMISSION COMMENTS 15.1 Commissioner Lewellen Commissioner Lewellen reported that Terrell McCombs passed this weekend, she gave her condolences to his wife and family. She reported on attending the City Place ribbon cutting today and said it was well attended; many residents have already moved it and love it. She recalls having discussions with City Manager Garcia and viewing some of the projects by Franciso Rojo; it was good to see that they are built to last and he does a really good job. She spoke with Beam Furr today and he is proud to have Dania Beach as part of his district; they had a conversation that Dania Beach is leading as a city and doing things that other cities are watching and trying to copy; this is a testament to the team effort and trying to get things done the right way. 15.2 Commissioner Rimoli Commissioner Rimoli extends his condolences to Janet McCombs and family; he wishes them the best. He spoke about the new zone on Dania Beach Blvd. and noted that he has sat on the board in the past and he knows that they do not delve into the projects as thoroughly as the Commission. He does not want the Planning and Zoning Board to think their opinion does not matter. He is going to reach out to each of them and let them know why he agreed to go forward with the project. He respects them and all the volunteers who serve on the city boards. He spoke about hearing from the advisory boards at future Commission meetings and said he would like to hear what they are doing and what the Commission can do to help them with what they are trying to accomplish. He noted he is also interested in hearing from the Chamber once a quarter. 15.3 Commissioner Ryan Commissioner Ryan commented that it is great to see how far the Historical Society has come. He said the city lost a pioneer and great ambassador in Terrell McCombs and gave his condolences to the family. Minutes of Regular Meeting Dania Beach City Commission Tuesday, May 13, 2025 – 7:00 p.m. 15 15.4 Vice-Mayor Salvino Vice Mayor Salvino expressed his condolences to the McCombs family. He spoke about the advisory boards and said he too would like to hear from the Boards and Chambers and thinks it is something the city should move forward with. He spoke about visiting New Orleans for the first time and had a good time with his best friend Tony. Griffin Living invited him to stop by, and he commented that the restaurant is beautiful; in the stairwell are painted portraits of all the past Mayors up to the current Mayor and it was truly amazing. 15.5 Mayor Davis Mayor Davis wished Vice Mayor Salvino a Happy Belated Birthday and thanked him for notifying her of the passing of Terrell McCombs. She said he will be missed and sends her deepest heartfelt condolences to Mrs. McCombs and family. She spoke about Bring Your Child to Work Day and the first National Day of Prayer, she thanked all who participated. The Mullikin Park ribbon cutting was phenomenal, and she thanked the Parks and Recreation team. She gave kudos to Nannette and Sussette on The Pioneer Magazine and said she has received great feedback from her neighbors. There will be new public art coming to the commission to vote on and she is excited to bring new public art to the city. She thanked Parks and Recreation for the 5k Walking Club and invited everyone out for Get Fit Fridays, every Friday at 8:00 a.m. 16.ADJOURNMENT Mayor Davis adjourned the meeting at 10:23 p.m. ATTEST: CITY OF DANIA BEACH ERIN MCCLENDON JOYCE L. DAVIS DEPUTY CITY CLERK MAYOR Approved: City of Dania Beach Public Services Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Sean Schutten P.E., Deputy Public Services Director SUBJECT: AUTHORIZATION TO INCREASE THE MAXIMUM ALLOWABLE ANNUAL EXPENDITURE IN FISCAL YEAR 2024-205 WITH KAILAS CORP. AND HINTERLAND GROUP BY $150,000.00 Request: The Public Services Department (PSD) is requesting the City Commission's approval to increase the maximum allowable not-to-exceed expenditure for Invitation to Bid (“ITB”) No. 2023-007 “Storm Sewer and Sewer Main Cleaning Services” by $150,000.00 for both Kailas Corp. and Hinterland Group Inc. Background: The City Commission authorized ITB 2023-007 for the ‘Storm Sewer and Sewer Main Cleaning Services” to both Kailas Corporation and Hinterland Group Inc. for preventive and emergency services. It allows not-to-exceed services of upto $150,000.00 per fiscal year with each contractor for integral services. PSD has rendered services with both contractors such that the remaining available funds under these contracts for fiscal year 2024-25 are $12,156.50 with Hinterland Group Inc. and $3,799.50 with Kailas Corp. PSD enacted this contract four times in the prior fiscal year with an average amount of $70,000 per use. In anticipation of the hurricane and rainy season, PSD is seeking approval to increase the not-to- exceed amount for each contract to $300,000, a $150,000 increase for each contractor. This additional amount will be used in two ways. First, to fund the remaining balance of CCTV services for the SE Drainage Phase 2 design as conducted by Kailas Corp. Second, for emergency services anticipated throughout the remainder of the fiscal year. Budgetary Impact PSD recommends approval of increasing the not-to-exceed amount from $150,000.00 to $300,000.00 for the remainder of fiscal year 2024-2025 for ITB No. 2024-007 awarded to Kailas Corp. and hinterland Group Inc. Recommendation PSD recommends approval of increasing the not-to-exceed amount from $150,000.00 to $300,000.00 for the remainder of fiscal year 2024-2025 for ITB No. 2024-007 awarded to Kailas Corp. and hinterland Group Inc. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN INCREASE IN THE MAXIMUM ALLOWABLE ANNUAL EXPENDITURE FOR FISCAL YEAR 2024-25, WITH BOTH KAILAS CORP. AND HINTERLAND GROUP, INC., IN THE AMOUNT OF $150,000.00, EACH, PERTAINING TO ITB NO. 23-007, ENTITLED, “STORM SEWER AND SEWER MAIN CLEANING SERVICES” FOR A TOTAL ADDITIONAL APPROPRIATION OF $300,000.00; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Services Department (PSD) consistently performs preventive and routine maintenance of the City’s sewer and stormwater systems through in-house staff, including cleaning and repairs; and WHEREAS, the City frequently experiences flooding challenges during rain events, which require PSD staff to pump stormwater from streets into canals and deploy vacuum trucks to remove standing water; and WHEREAS, PSD is currently contracted with both Kailas Corp. and Hinterland Group, Inc., under Invitation to Bid (ITB) No. 2023-007, titled “Storm Sewer and Sewer Main Cleaning and Repair Services,” through which the City Commission previously authorized the annual vendor spending threshold from $50,000.00 to $150,000.00, each fiscal year, for each contractor; and WHEREAS, the remaining available funds under these contracts for fiscal year 2024-25 are $12,156.50 with Hinterland Group, Inc. and $3,799.50 with Kailas Corp.; and WHEREAS, as Hurricane Season is fast approaching, the City is seeking to ensure sufficient funds to continue routine maintenance, and emergency services from any anticipated rain or storm events; and WHEREAS, PSD is seeking approval to increase the annual not-to-exceed amount by an additional $150,000.00, for a revised total of $300,000.00, per contractor, for the remainder of fiscal year 2024–25, to ensure the continued provision of essential storm sewer and sewer main cleaning and repair services. 2 RESOLUTION #2025-______ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission authorizes the proper City officials to modify the not to exceed contract amount to $150,000.00, per Contractor, for the remainder of this fiscal year 2024-225, with both Kailas Corp. and Hinterland Group Inc. under the terms of ITB No. 23- 007, for a total additional budget of $300,000.00, in accordance with the schedule of costs under the underlying agreements. Section 3.That the funding for these proposed contracts is available and appropriated within the Stormwater Management Contractual Services Account No. 403-38-01-538-34-10, the Other Uses Contingency Account No. 403-38-01-538-99-10, and Professional Services Engineers No. 403-38-01-538-31-30, with payments made on an as needed basis for services rendered. Section 4.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on __________________, 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ SIGNATURES ON THE FOLLOWING PAGE 3 RESOLUTION #2025-______ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Public Services Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Sean Schutten, Public Services Deputy Director SUBJECT: APPROVAL OF A FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD GRANT AGREEMENT AMENDMENT NO. 1 FOR THE 52nd STREET DRAINAGE PROJECT Request: The Public Services Department (PSD) requests approval of a resolution authorizing an amendment to the Florida Department of Environmental Protection (FDEP) Standard Grant Agreement (LPA0506) for the SW 52nd Street Drainage Project to request an extension date of March 31, 2026, to complete this project under the same terms and conditions. Background: On December 8, 2020, following a presentation on stormwater projects the City Commission authorized the SW 52nd Street Stormwater Improvement Project (Project) and other neighborhood drainage projects to address chronic flooding. Subsequently, the Public Services Department (PSD) engaged Chen Moore and Associates to design, prepare construction documents, process permits, and provide post-design services for the Project. In January 2023, the City of Dania Beach requested funds from the Florida State Legislature to assist in funding the SW 52nd Street Stormwater Improvement Project. The Florida State Legislature approved the City's funding request and awarded $500,000.00 for the Project. The funding is through a grant agreement with the FDEP. FDEP issued Amendment No.1 as revision to the Standard Grant Agreement to change the date of expiration for the SW 52nd Street Drainage Project to March 31, 2026, to provide additional time to complete the project under the same terms and conditions. Budgetary Impact There is no budgetary impact for this request. Recommendation City Commission to adopt a resolution authorizing Amendment No.1 to the Florida Department of Environmental Protection Standard Grant Agreement for the SW 52nd Street Stormwater Drainage Project. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE SW 52ND STREET DRAINAGE PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 8, 2020, the City Commission authorized the SW 52nd Street Stormwater Improvement Project (Project), along with other neighborhood drainage projects, to address chronic flooding; and WHEREAS, the City of Dania Beach requested state funding from the Florida State Legislature for the 2023 Legislative Session for the SW 52nd Street Stormwater Improvement Project; and WHEREAS, the Florida State Legislature awarded the City of Dania Beach Five Hundred Thousand Dollars ($500,000.00) for the SW 52nd Street Stormwater Improvement Project LPA 0506; and WHEREAS, the Florida Department of Environmental Protection (FDEP) has issued Amendment No. 1 to the Standard Grant Agreement to be revised to change the date of expiration for SW 52nd Street Drainage Project to March 31, 2026, to provide additional time to complete the project under the same terms and conditions; and WHEREAS, the City Administration supports the SW 52nd Street Stormwater Improvement Project and revisions described in the FDEP Amendment No.1 Standard Grant Agreement attached as “Exhibit A”, which is made a part of and is incorporated into this Resolution by this reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the proper City officials are authorized to accept and execute FDEP Amendment No.1 Standard Grant Agreement on behalf of the City of Dania Beach for the SW 52nd Street Stormwater Improvement Project. 2 RESOLUTION #2025-______ Section 3.That the City Manager and City Attorney are authorized to make minor revisions to the Agreement which are deemed necessary and proper and in the best interest of the City. Section 4.That funding is not necessary for the revisions stated. Section 5.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on __________________, 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY DEP Agreement No. LPA0506, Amendment No. 1, Page 1 of 2 AMENDMENT NO. 1 TO AGREEMENT NO. LPA0506 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND CITY OF DANIA BEACH This Amendment to Agreement No. LPA0506 (Agreement) is made by and between the Department of Environmental Protection (Department), an agency of the State of Florida, and the City of Dania Beach (Grantee), on the date last signed below. WHEREAS, the Department entered into the Agreement with the Grantee for Dania Beach SW 52nd Street Stormwater Improvement Project (Project), effective September 29, 2023; and, WHEREAS, an extension to the Agreement is needed to provide additional time to complete the Project; and, WHEREAS, other changes to the Agreement are necessary; and, WHEREAS, the parties have agreed to amend the Agreement as set forth herein. NOW THEREFORE, the parties agree as follows: 1. Section 3. of the Standard Grant Agreement is hereby revised to change the Date of Expiration to March 31, 2026. The Department and the Grantee shall continue to perform their respective duties during this extension period pursuant to the same terms and conditions provided in the Agreement. 2. Section 6. of the Standard Grant Agreement is hereby revised to the following: Grantee’s Grant Manager Name: Sean Shutten Address: 1201 Stirling Road Dania Beach, FL 33004 Phone: 954-924-6808 Email: sschutten@daniabeachfl.gov 3. Attachment 3, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-1, Revised Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-1, Revised Grant Work Plan. 4. Attachment 5, Special Audit Requirements, is hereby deleted in its entirety and replaced with Attachment 5-1, Revised Special Audit Requirements, as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to Attachment 5, shall hereinafter refer to Attachment 5-1, Revised Special Audit Requirements. 5. Exhibit A, Progress Report Form, is hereby deleted in its entirety and replaced with Exhibit A-1, attached hereto and made a part of the Agreement. All references in the Agreement to Exhibit A shall hereinafter refer to Exhibit A-1. DEP Agreement No. LPA0506, Amendment No. 1, Page 2 of 2 6. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment, the provisions of this Amendment shall control. The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives to sign it on the dates indicated below. CITY OF DANIA BEACH By: Authorized Signature Ana M. Garcia, City Manager Print Name and Title Date: STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION By: Secretary or Designee Angela Knecht, Division Director Print Name and Title Date: Kate Pace, DEP Grant Manager Amanda Peck, DEP QC Reviewer List of attachments/exhibits included as part of this Amendment: Specify Type Letter/ Number Description Attachment 3-1 Revised Grant Work Plan Attachment 5-1 Revised Special Audit Requirements Exhibit A-1 Progress Report Form DEP Agreement No. LPA0506, Attachment 3-1, Page 1 of 2 ATTACHMENT 3-1 REVISED GRANT WORK PLAN PROJECT TITLE: Dania Beach SW 52nd Street Stormwater Improvement Project PROJECT LOCATION: The Project will be located in the City of Dania Beach within Broward County; Lat/Long (26.0574, -80.2040). PROJECT BACKGROUND: The City of Dania Beach’s (Grantee) SW 52nd Street is a low-lying residential roadway with no existing stormwater infrastructure, which causes flooding during storm events. A study was conducted in the neighborhood in 2017 to model the project area, to determine deficiencies and recommend stormwater improvements to alleviate flooding. Recommendations from the study that will be addressed through this project will be to regrade the right of way swales, construction of inlets and piping and connecting them to a storm water network along SW 43rd Terrace that discharges to a nearby lake. These improvements will provide additional water quality and provide an outlet for the stormwater runoff to discharge offsite, overall reducing the flooding depth and flooding duration in the neighborhood. PROJECT DESCRIPTION: The Grantee will construct inlets and piping and regrade swales in the road right of way to connect to an existing storm water network. The project will install approximately five (5) “Type C” Drain Structures; ten (10) 48-inch drainage catch basins; 200 linear feet of 15-inch Reinforced Concrete Pipe (RCP) drainage pipe; and 18-inch RCP drainage pipe. TASKS: All documentation should be submitted electronically unless otherwise indicated and should be submitted prior to the expiration of the grant agreement. Task #1: Construction Deliverables: The Grantee will construct the Dania Beach SW 52nd Street Stormwater Improvement Project in accordance with the construction contract documents. Documentation: The Grantee will submit: 1) a copy of the final design; 2) a signed summary of activities completed for the period of work covered in the payment request, using the format provided by the Department’s Grant Manager. Upon request by the Department’s Grant Manager, the Grantee will provide additional supporting documentation relating to this task.. Performance Standard: The Department’s Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Department’s Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by the corresponding task end date. Cost reimbursable grant funding must not exceed the budget amounts as indicated below. For any Task with a Budget Category of Contractual Services, the Grantee shall submit a copy of the executed subcontract(s) to the Department prior to submitting any invoices for subcontracted work. DEP Agreement No. LPA0506, Attachment 3-1, Page 2 of 2 Task No. Task Title Budget Category Grant Amount Task Start Date Task End Date 1 Construction Contractual Services $500,000 07/01/2023 09/30/2025 Total: $500,000 Note that, per Section 8 of Attachment 1 of the Agreement, authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations. Extending the contract end date carries the risk that funds for this project may become unavailable in the future. This should be a consideration for the Grantee with this and future requests for extension. Attachment 5-1 1 of 7 BGS-DEP 55-215 revised 11/19/24 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Audit Requirements (State and Federal Financial Assistance) Attachment 5-1 The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the "Department", "DEP", "FDEP" or "Grantor", or other name in the agreement) to the recipient (which may be referred to as the "Recipient", "Grantee" or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised (see “AUDITS” below), monitoring procedures may include, but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR §200.330 1. A recipient that expends $1,000,000 or more in Federal awards in its fiscal year, must have a single or program-specific audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than $1,000,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than $1,000,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from non-federal entities). 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet at https://sam.gov/content/assistance-listings. Attachment 5-1 2 of 7 BGS-DEP 55-215 revised 11/19/24 PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal year ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity’s resources (i.e., the cost of such an audit must be paid from the recipient’s resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at http://www.leg.state.fl.us/Welcome/index.cfm, State of Florida’s website at http://www.myflorida.com/, Department of Financial Services’ Website at http://www.fldfs.com/and the Auditor General's Website at http://www.myflorida.com/audgen/. PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity’s policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and required by PART I of this form shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to the Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a) (the number of copies required by 2 CFR §200.501(a) should be submitted to the Federal Audit Clearinghouse), at the following address: Attachment 5-1 3 of 7 BGS-DEP 55-215 revised 11/19/24 By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008, must be submitted using the Federal Clearinghouse’s Internet Data Entry System which can be found at http://harvester.census.gov/facweb/ 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPSingleAudit@dep.state.fl.us B. The Auditor General’s Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 The Auditor General’s website (http://flauditor.gov/) provides instructions for filing an electronic copy of a financial reporting package. 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Electronically: FDEPSingleAudit@dep.state.fl.us 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. Attachment 5-1 4 of 7 BGS-DEP 55-215 revised 11/19/24 5. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and time the reporting package was delivered to the recipient and any correspondence accompanying the reporting package. PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection. Attachment 5-1, Exhibit 1 5 of 7 BGS-DEP 55-215 Revised 7/2019 EXHIBIT – 1 FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Note: If the resources awarded to the recipient represent more than one federal program, provide the same information shown below for each federal program and show total federal resources awarded Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following: Federal Program A Federal Agency CFDA Number CFDA Title Funding Amount State Appropriation Category $ Federal Program B Federal Agency CFDA Number CFDA Title Funding Amount State Appropriation Category $ Note: Of the resources awarded to the recipient represent more than one federal program, list applicable compliance requirements for each federal program in the same manner as shown below: Federal Program A First Compliance requirement: i.e.: (what services of purposes resources must be used for) Second Compliance requirement: i.e.:(eligibility requirement for recipients of the resources) Etc. Etc. Federal Program B First Compliance requirement: i.e.: (what services of purposes resources must be used for) Second Compliance requirement: i.e.: (eligibility requirement for recipients of the resources) Etc. Etc. Attachment 5-1, Exhibit 1 6 of 7 BGS-DEP 55-215 Revised 7/2019 Note: If the resources awarded to the recipient for matching represent more than one federal program, provide the same information shown below for each federal program and show total state resources awarded for matching. State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Matching Resources for Federal Programs: Federal Program A Federal Agency CFDA CFDA Title Funding Amount State Appropriation Category Federal Program B Federal Agency CFDA CFDA Title Funding Amount State Appropriation Category Note: If the resources awarded to the recipient represent more than one state project, provide the same information shown below for each state project and show total state financial assistance awarded that is subject to section 215.97, F.S. State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Resources Subject to Section 215.97, F.S.: State Program A State Awarding Agency State Fiscal Year1 CSFA Number CSFA Title or Funding Source Description Funding Amount State Appropriation Category Original Agreement Florida Department of Environmental Protection 2023-2024 37.039 Statewide Water Quality Restoration Projects $500,000 140047 State Program B State Awarding Agency State Fiscal Year2 CSFA Number CSFA Title or Funding Source Description Funding Amount State Appropriation Category Total Award $500,000 Note: List applicable compliance requirement in the same manner as illustrated above for federal resources. For matching resources provided by the Department for DEP for federal programs, the requirements might be similar to the requirements for the applicable federal programs. Also, to the extent that different requirements pertain to different amount for the non-federal resources, there may be more than one grouping (i.e. 1, 2, 3, etc.) listed under this category. For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA) [https://sam.gov/content/assistance-listings] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps.fldfs.com/fsaa/searchCatalog.aspx], and State Projects Compliance Supplement (Part Four: State Projects Compliance Supplement [https://apps.fldfs.com/fsaa/state_project_compliance.aspx]. The 1 Subject to change by Change Order. 2 Subject to change by Change Order. Attachment 5-1, Exhibit 1 7 of 7 BGS-DEP 55-215 Revised 7/2019 services/purposes for which the funds are to be used are included in the Agreement’s Grant Work Plan. Any match required by the Recipient is clearly indicated in the Agreement. Exhibit A-1, Page 1 of 1 Rev. 1/19/24 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Exhibit A-1 Progress Report Form The current Exhibit A, Progress Report Form for this grant can be found on the Department’s website at this link: https://floridadep.gov/wra/wra/documents/progress-report-form Please use the most current form found on the website, linked above, for each progress report submitted for this project. Recipient: Request Sponsor: Brief description of Recipient's mission/commitment to the City of Dania Beach: Description of how the funds will be used/deliverables: REVIEW FOR VERIFICATION OF FUNDS. PAYMENT WILL BE RELEASED AFTER COMMISSION APPROVAL. Legal Finance City Manager PLEASE ATTACH ALL DOCUMENTATION NECESSARY TO SUPPORT THE REQUEST Submitted by:Date of submission: Agenda Date: Request Amount: City of Dania Beach Use Request Form Request Date: City Commission Discretionary Funds CITY OF DANIA BEACH 5.12.25 5.27.25 Commissioner Lori Lewellen $1550 Request to use discretionary funds to sponsor City of Dania Beach residents for summer camp Funds will be used to sponsor 5 Dania Beach residents for summer camp at C.W. Thomas Park. Maxine Singh, Chief of Staff 5.12.25 City of Dania Beach Community Development Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager Eleanor Norena, CFM, Director Corinne Lajoie, AICP, Deputy Director SUBJECT: Modification of Subgrant Agreement between the State of Florida, Division of Emergency Management regarding the Watershed Master Plan Grant. Request: Community Development Department (“Department”) is requesting the City Commission to execute Modification Number Five to Subgrant Agreement between the State of Florida, Division of Emergency Management (FDEM) and the City of Dania Beach in accordance with the Watershed Master Plan Grant, extending the Agreement through September 30, 2025. Background: The Florida Division of Emergency Management’s (FDEM) Bureau of Mitigation prioritizes flood risk management as an integral part of its mission. The goal of FDEM’s Watershed Master Planning Initiative is to assist local communities in developing a Watershed Master Plan for the purpose of increasing flood resiliency in Florida communities. This initiative will also help improve the City’s rating in the Community Rating Systems (CRS) of the National Flood Insurance Program (NFIP) that could provide additional savings on flood insurance premiums for Dania Beach residents. The City is requesting another extension to allow additional time to respond to any comments received from FDEM. FDEM has initially approved this extension requests and has provided a Modification to the executed Agreement, that is attached to this agenda item. Budgetary Impact None. Recommendation The Community Development Department is recommending execution of the attached Modification Number Five. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE MODIFICATION NO. 5 TO THE SUBGRANT AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR A THREE-MONTH EXTENSION TO THE GRANT FOR THE CREATION OF A WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on June 3, 2022, City staff applied for the Watershed Planning Grant from the Florida Division of Emergency Management; and WHEREAS, on November 21, 2022, the City Commission approved the City to enter into a grant agreement with the Florida Division of Emergency Management’s Bureau of Mitigation; and WHEREAS, on September 26, 2023, the City Commission approved Modification No. 1 to the Subgrant Agreement for a three-month extension; and WHEREAS, on January 9, 2024, the City executed Modification No. 2 to the Subgrant Agreement through September 30, 2024; and WHEREAS, on August 27, 2024, the City executed Modification No. 3 to the Subgrant Agreement through December 31, 2024; and WHEREAS, on December 10, 2024, the City executed Modification No. 4 to the Subgrant Agreement through June 30, 2025; and WHEREAS, the Florida Division of Emergency Management’s Bureau of Mitigation prioritizes flood risk management as an integral part of its mission; and WHEREAS, the City timely submitted its report, but is awaiting comments from relevant agencies, which may revise the City’s report and as such the City requires additional time to receive and incorporate those comments; and WHEREAS, the State has no objection to the request for additional time for the above stated purpose; and WHEREAS, the goals of the Watershed Master Planning Initiative are to assist local communities in developing a Watershed Master Plan for purposes of moving the City’s rating up in the Community Rating Systems (CRS) of the National Flood Insurance Program (NFIP) and to increase resiliency in Florida communities; and 2 RESOLUTION #2025-______ WHEREAS, the City Administration recommends that the City Commission authorize staff to modify the original Subgrant Agreement for a fifth time to allow for a three-month extension, through September 30, 2025, which Amendment is attached as Exhibit “A” and is incorporated into this Resolution by this reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the foregoing “WHEREAS” clauses are ratified and confirmed as being true and correct, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the proper City officials are authorized to accept and execute Modification Number Five to the Subgrant Agreement, which is attached and incorporated into this Resolution as Exhibit “A”, on behalf of the City of Dania Beach, Florida with the Florida Division of Emergency Management, Bureau of Mitigation for a three-month extension for the creation of a Watershed Master Plan, through September 30, 2025. Section 3.That the City Manager and City Attorney are authorized to make minor revisions to the Agreement which are deemed necessary and proper and in the best interest of the City. Section 4.That funding will be appropriated within the Grant Fund. Section 5.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That this Resolution shall take effect ten (10) days after passage. PASSED AND ADOPTED on , 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ 3 RESOLUTION #2025-______ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Community Development Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager Eleanor Norena, CFM, Director Corinne Lajoie, AICP, Deputy Director SUBJECT: Amendment to Master Research Agreement C-23-027 Task Order No. 1 between the City of Dania Beach and Florida Atlantic University regarding the Watershed Master Plan Grant. Request: The Community Development Department (“Department”) is requesting the City Commission to sign Amendment #5 to the Master Research Agreement with Florida Atlantic University (FAU), extending the Agreement through September 30, 2025. Background: The City entered into a Master Research Agreement with FAU on December 15, 2022 for the creation of a Watershed Master Plan in association with the Watershed Planning Grant awarded to the City by the Florida Division of Emergency Management (FDEM) in the amount of $100,000. The Florida Division of Emergency Management’s (FDEM) Bureau of Mitigation prioritizes flood risk management as an integral part of its mission. The goal of FDEM’s Watershed Master Planning Initiative is to assist local communities in developing a Watershed Master Plan for the purpose of increasing flood resiliency in Florida communities. This initiative will also help improve the City’s rating in the Community Rating Systems (CRS) of the National Flood Insurance Program (NFIP) that could provide additional savings on flood insurance premiums for Dania Beach residents. The City is requesting another extension to allow additional time to respond to any comments received from FDEM. FDEM has initially approved this extension request and has provided an Amendment to the Agreement, that is also on this agenda for approval. Budgetary Impact None. Recommendation The Community Development Department is recommending execution of the attached Amendment #5. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AMENDMENT NO. 5 TO THE MASTER RESEARCH AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND FLORIDA ATLANTIC UNIVERSITY (FAU), TO REQUEST AN ADDITIONAL FOUR- MONTH EXTENSION TO THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT GRANT, SO THAT FAU MAY COMPLETE THE WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on June 3, 2022, City staff applied for the Watershed Planning Grant from the Florida Division of Emergency Management; and WHEREAS, on November 21, 2022, the City Commission approved the City to enter into a grant agreement with the Florida Division of Emergency Management’s Bureau of Mitigation; and WHEREAS, on December 15, 2022, the City entered into Master Research Agreement No. C-23-027 with Florida Atlantic University; and WHEREAS, on September 28, 2023, the City executed Amendment No. 1 to the Master Research Agreement #C-23-027 extending the Agreement through December 31, 2023; and WHEREAS, on January 9, 2024, the City executed Amendment No. 2 to the Master Research Agreement #C-23-027 extending the Agreement through September 30, 2024; and WHEREAS, on August 27, 2024, the City executed Amendment No. 3 to the Master Research Agreement #C-23-027 extending the Agreement through December 31, 2024; and WHEREAS, on December 10, 2024, the City executed Amendment No. 4 to the Master Research Agreement #C-23-2027 extending the Agreement through May 31, 2025; and WHEREAS, the City is awaiting comments from relevant agencies, which may revise the City’s report and as such the City requires additional time to receive and incorporate those comments; and WHEREAS, the State has no objection to the request for additional time for the above stated purpose; and WHEREAS, the goals of the Watershed Master Planning Initiative are to assist local communities in developing a Watershed Master Plan for purposes of moving the City’s rating up in the Community Rating Systems (CRS) of the National Flood Insurance Program (NFIP) and to increase resiliency in Florida communities; and 2 RESOLUTION #2025-______ WHEREAS, the City Administration recommends that the City Commission authorize staff to amend the original Master Research Agreement #C-23-207 for a fifth time to allow for a four-month extension, through September 30, 2025, which Amendment is attached as Exhibit “A”, and is incorporated into this Resolution by this reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the foregoing “WHEREAS” clauses are ratified and confirmed as being true and correct, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the proper City officials are authorized to accept and execute Amendment No. 5 to the Master Research Agreement No. C-23-027 on behalf of the City of Dania Beach, Florida with Florida Atlantic University for a four-month extension, through September 30, 2025, for the creation of a Watershed Master Plan. Section 3.That the City Manager and City Attorney are authorized to make minor revisions to the Agreement which are deemed necessary and proper and in the best interest of the City. Section 4.That funding will be appropriated within the Grant Fund. Section 5.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That this Resolution shall take effect ten (10) days after passage. PASSED AND ADOPTED on , 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ 3 RESOLUTION #2025-______ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach City Manager Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager SUBJECT: ADOPTING CITY OF DANIA BEACH STRATEGIC PLAN UPDATE Request: City Administration is requesting approval of a Resolution adopting the City of Dania Beach Strategic Master Plan update, including Looking to the Future, Vision 2040, Plan 2025-2030, Action Agenda 2025-2026, Policy Actions and Management Actions. Background: The City’s strategic planning and visioning process began in fiscal year 2020-2021 with the purpose of charting a clear and financially sound path for the City’s future. The strategic planning sessions included a discovery phase in which the city's consultant, Lyle Sumek Associates, Inc., gathered information on existing city initiatives and learned about community priorities. This effort was followed by a planning session with the City Commission and City team. Input from the City Commission and team was used to shape a new vision, mission, and set of goals for the City of Dania Beach. These were developed through collaborative discussions in our strategic planning process. On March 29, 2025, and May 3, 2025, the City convened a strategic session to update the City Strategic Plan. The sessions were attended by the Mayor, Vice-Mayor, Commissioners, City Manager, City Attorney, Deputy City Manager, Chief Financial Officer, Chief Human Resources Officer, Chief of Staff, and the City Manager’s Office Manager. The following items were discussed and updated during the session: • Vision 2040: 'Desired Destination for Dania Beach' • Plan 2030: 'Map to Dania Beach’s Destination' • Execution: 'Route for Next Year' • Mission: 'Responsibilities of Dania Beach’s City Government' • Beliefs: 'Performance Expectations for Dania Beach City Employees' Implementing the City’s Strategic Plan update allows the administration to effectively advance the organization. Decisions regarding government services and their budgeting will be in accordance with the strategic plan, ensuring a balance of available resources and the application of best practices to provide high-quality services to the residents, visitors, and business community of Dania Beach. Our strategic plan outlines specific goals, sets priorities, and charts the future course for our organization. Budgetary Impact The financial allocation for the Strategic Plan items is included in the budget for the fiscal year 2025-2026 and will continue to be supported in subsequent years. Recommendation The City Administration recommends approving the attached Resolution and adopting the City of Dania Beach Strategic Plan. Attachments: City of Dania Beach Strategic Plan cc: Eve Boutsis, City Attorney Luis Figueredo, Assistant City Attorney Lori Adams, Legal Department Manager Yeimy Guzman, Chief Financial Officer Linda Gonzalez, Chief Human Resources Officer RESOLUTION NO. 2025 - ____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, ADOPTING THE UPDATED STRATEGIC PLAN PREPARED IN CONJUNCTION WITH LYLE SUMEK ASSOCIATES, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach and Lyle Sumek Associates, Inc. entered into an agreement on February 19, 2020 pursuant to Resolution No. 2020-022 to provide the City with professional services related to developing the first ever strategic plan; and WHEREAS, the City Administration authorized a second agreement with Lyle Sumek Associates, Inc., on January 8, 2025, to assist the City Commission and the City administration in updating the strategic master plan; an WHEREAS, the Plan has been thoroughly vetted with the Mayor and City Commission after numerous strategic planning meetings and includes the priorities of the elected officials and the City Administration; and WHEREAS, the City Administration recommends acceptance of the Strategic Plan which includes Vision, Goals, Mission, Policy Agenda, Management Agenda and Top High Priorities, which Plan is attached as Exhibit “A” and is incorporated into this Resolution by this reference; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed as being true and correct, and they are made a part of and incorporated into this Resolution by this reference. Section 2 That the City Commission adopts the Strategic Plan which is incorporated by reference into this Resolution as Exhibit “A”. Section 3.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4.That this Resolution shall be effective 10 days after passage. 2 RESOLUTION #2025 - ___ PASSED AND ADOPTED on , 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen Commissioner Luis Rimoli Commissioner Archibald J. Ryan IV Vice Mayor Marco Salvino Mayor Joyce L. Davis ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY STRATEGIC PLAN 2025 2030 2040 Dania Beach, Florida May 2025 Lyle Sumek Associates, Inc. Phone: (386) 246-6250 411 N. New River Drive, E502 E-mail: sumekassoc@gmail.com Fort Lauderdale, FL 33301 Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 Table of Contents Strategic Planning for the City of Dania Beach 1 Dania Beach Vision 2040 3 Dania Beach City Government: Our Mission 10 Dania Beach City Government: Our Core Values 15 Dania Beach Plan 2025 – 2030 – 2030 20 Dania Beach Action Agenda 2025 – 2030 42 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in writing. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 1 STRATEGIC PLANNING FOR THE CITY OF DANIA BEACH Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 2 Strategic Planning Model for the City of Dania Beach Value-based principles that describe the preferred future in 15 years VISION Destination “You Have Arrived” Strategic goals that focus outcome- based objectives and potential actions for 5 years PLAN Map “The Right Route” Focus for one year – a work program: policy agenda for Mayor and Commission, management agenda for staff; major projects EXECUTION Itinerary “The Right Direction” Principles that define the responsibility of City government and frame the primary services – core service businesses MISSION Vehicle “The Right Bus” Personal values that define performance standards and expectations for employees CORE BELIEFS Fuel “The Right People” Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 3 DANIA BEACH VISION 2040 Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 4 Dania Beach Vision 2040 DANIA BEACH 2040 is a SPECIAL PLACE in South Florida. OUR HOMETOWN FEELING (1)… OUR UNIQUE BEAUTY (2)… OUR SENSE OF PERSONAL SAFETY (3)... OUR PARKS AND LEISURE OPPORTUNITIES FOR ALL (4)… OUR VIBRANT ACTIVITY CENTERS: OUR WORLD-CLASS BEACH (5); OUR DOWNTOWN (6); and OUR DANIA POINT (7)… OUR GREAT NEIGHBORHOODS (8)… OUR THRIVING BUSINESS COMMUNITY/ AND LOCAL ECONOMY (9)… MAKE DANIA BEACH SPECIAL! Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 5 Dania Beach Vision 2040 PRINCIPLE 1 OUR HOMETOWN FEELING… „ Means 1. Preferred place for families and individuals to live in South Florida 2. Inclusive community with diverse cultures and families of all kinds 3. Top-quality schools and educational programs working in partnership between the City and Schools 4. Resident feeling safe anywhere and any time of day in our Dania Beach community 5. Quality community events and festivals that bring residents together 6. Strong sense of community spirit and pride 7. Maintaining and celebrating Dania Beach heritage and history PRINCIPLE 2 OUR UNIQUE BEAUTY… „ Means 1. Clean community – effective street cleaning programs with all-jurisdictions accountability, no litter or trash 2. Successful Downtown Arts, Culture and Entertainment District 3. Beautiful U. S. 1 corridor – attractive buildings and streetscape 4. Public art throughout the community and public spaces, including an Alive Arts and Cultural Arts District and murals 5. Attractive streetscapes and distinctive entrance signages along major corridors 6. Well-designed, well-maintained and attractive City infrastructure including street conditions and facilities 7. Attractive and functional community wayfinding sign system throughout our Dania Beach community Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 6 PRINCIPLE 3 OUR SENSE OF PERSONAL SAFETY... „ Means 1. Neighbors feeling secure in their homes and throughout the community 2. Appropriate staffing providing a timely response to an emergency call for service 3. City prepare for, able respond to and recover from a major storm or natural disaster 4. Active community policing programs – police knowing our community and residents, officers out of their cars building relationships with residents and businesses, and collaborating with the community 5. Effective use of technology to prevent and to respond to criminal activity – drones, community cameras, LPR, speed trailers 6. Effective stormwater management system protecting neighborhoods from flooding PRINCIPLE 4 OUR PARKS AND LEISURE OPPORTUNITIES FOR ALL… „ Means 1. Well-designed, well-maintained and professional staffed parks with a variety of venues/amenities 2. Partnership with Broward Schools for recreation and educational programs 3. Recreation and leisure activities/programs for all generations 4. Variety of specialty parks and park venues like pickleball courts and dog parks 5. Youth sports for recreation and travel in partnership with municipality, including PAL program 6. Park amenities through public-private partnerships 7. Performing arts and cultural activities in parks, including performing venues Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 7 PRINCIPLE 5 OUR WORLD-CLASS BEACH AND AMENITIES… „ Means 1. Wide sand beach with dune system restored and in place 2. Pier with amenities 3. Convenient access and parking for residents and tourists 4. Strong working partnership with FAU Dania Beach Research Center and NSU 5. Transportation link to other Activity Centers by land and by water 6. Internet connectivity for the public PRINCIPLE 6 OUR DOWNTOWN… „ Means 1. Small-scale retail and restaurant businesses serving the needs of the community and the adjacent communities 2. Public art throughout Downtown including interactive art 3. Convenient access and parking 4. Alternative mobility through trolley/circulator/people- mover linking Downtown to neighborhoods 5. Theater with live performances and programs – a variety of entertainment experiences 6. Roof tops having a community purpose and use – neighborhood park 7. Transportation link to other Activity Centers Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 8 PRINCIPLE 7 OUR DANIA POINTE… „ Means 1. Attractive and successful regional destination for shopping and eating 2. Safe destination for all 3. Transportation link to other Activity Centers 4. Strong partnership between Dania Pointe owners and the City of Dania Beach 5. Diverse variety of successful retail businesses attracting regional shoppers 6. Host to unique events and festivals attracting residents and guests, coordinated with the City PRINCIPLE 8 OUR GREAT NEIGHBORHOODS… „ Means 1. Neighbors knowing and helping neighbors 2. Well-maintained neighborhood infrastructure – streets and sidewalks 3. Attractive, well-landscaped neighborhoods 4. Sense of neighborhood integrity and pride 5. Stable and increasing single family home values 6. Convenient mobility within Dania Beach with a choice of mobility options 7. Affordable housing options for ownership and rent Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 9 PRINCIPLE 9 OUR THRIVING BUSINESS COMMUNITY AND LOCAL ECONOMY… „ Means 1. Successful, active and accountable Chamber of Commerce networking with businesses small and large and producing benefits for our Dania Beach community 2. Destination place for tourists – international and visitors to south Florida – multiple reasons to visit Dania Beach with a unique attraction 3. Workforce prepared for 21st century job opportunities 4. Strong marine-related businesses with quality job opportunities and workforce development opportunities, including mega-yachts facilities 5. Proactive marketing of Dania Beach for tourism and business investment 6. Retention and growing local small businesses Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 10 DANIA BEACH CITY GOVERNMENT MISSION AND SERVICES Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 11 Dania Beach City Government: Our Mission DANIA BEACH CITY GOVERNMENT MISSION is to provide EXCELLENT MUNICIPAL SERVICES (1) in a FINANCIALLY SOUND (2) and ENVIRONMENTALLY SOUND MANNER. (3) WE provide OUTSTANDING CUSTOMER SERVICE (4) and work in PARTNERSHIP WITH OUR COMMUNITY. (5) Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 12 Dania Beach City Government Our Mission PRINCIPLE 1 EXCELLENT MUNICIPAL SERVICES „ Means 1. Work together as a City team – no departmental silos 2. Act in a professional and respectful manner 3. Provide services responsive to the community 4. Use state-of-the-art information technology to better serve the community 5. Take responsibility and be accountable for decisions, actions and behaviors 6. Provide fair, equitable and consistent City services and enforcement 7. Know “ best practices”/professional standards and apply to Dania Beach City Government 8. Serve as a model for other city governments 9. Develop, use and update an ongoing strategic planning process PRINCIPLE 2 FINANCIALLY SOUND „ Means 1. Look for ways to increase service efficiency and effectiveness without increasing taxes and fees while continuing to increase service quality 2. Leverage City resources through grants, outside funding sources and partnerships 3. Provide competitive, market-based City employee compensation and benefits 4. Develop and invest in City infrastructure and facilities master plans 5. Maintain a high bond rating – A+ or better 6. Evaluate, adjust and /or eliminate City services to community and residents’ needs and wants 7. Have sufficient resources and a proactive game plan to respond and recover from a disaster 8. Evaluate and adjust outsourced City services including contracts for services 9. Have reserves consistent with City financial policy Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 13 PRINCIPLE 3 ENVIRONMENTALLY SOUND MANNER „ Means 1. Effective stormwater management and flood control 2. Protect our beach and our dunes 3. Develop and implement a community environmental sustainability/resiliency program and activities with funding for a position or contract arrangement 4. Protect our neighborhoods from flood 5. Have a safe, secure water supply for the future 6. Design future developments to incorporate environmentally sustainable concepts 7. Design and maintain sustainable City buildings and facilities PRINCIPLE 4 OUTSTANDING CUSTOMER SERVICE „ Means 1. Demonstrate compassion for the customer and each other**** 2. Listen to and strive to understand the customers and each other**** concerns, needs and issues 3. Provide customer-friendly and ADA accessible buildings and workspaces 4. Present a professional attitude and appearance – personal and workplace 5. Take pride in serving the community 6. Provide a 24-hour business day response to any inquiry or request for service 7. Act with a sense of urgency 8. Use City technology to better serve our customers 9. Put your name on your services ****Each Other = Our City Team from Mayor and City Commission, City Management, Departments, Employees and Volunteers Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 14 PRINCIPLE 5 PARTNERSHIP WITH OUR COMMUNITY „ Means 1. Maintain and enhance residents trusting City government 2. Govern and lead in a civil and respectful manner 3. Work as a City Team 4. Communicate in an open, transparent and timely manner 5. Involve residents in the governance process through boards, commissions, task forces and committees 6. Develop and regularly update the City website and apps 7. Listen to the input and feedback from the community and take action 8. Develop work relations with partner based upon mutual trust and respect, and achieving mutual goals and objectives Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 15 Dania Beach City Government: Our Core Values Employee R.I.S.E Standards (Respect, Integrity, Standard of Excellence) Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 16 Our Core Values PRINCIPLE A RESPECT „ Means We treat others with compassion, courtesy, politeness, kindness, dignity, and respect, maintaining our composure under pressure, adversity, and challenging situations • We hold ourselves accountable and responsible to the team, and for commitments made to each other. • We value the uniqueness and strength of each individual that makes us better as a whole. • We communicate professionally and practice good listening skills, and contribute to a positive working environment for everyone. • We speak in positive terms when offering solutions, do not gossip or speak ill of others, and do not tolerate these actions by others. • We respect diversity, encourage alternative viewpoints and perspectives, are tolerant and accept the value that differences can bring to the team. We demonstrate mutual respect for each other. • We take pride in our work and value everyone’s individual contribution. We empower our employees, encouraging them to contribute and express their viewpoints. • We recognize and celebrate large and small steps or progress towards milestones or objectives. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 17 PRINCIPLE B INTEGRITY „ Means We act with transparency, accountability, honesty, and the highest ethical and moral standards and principles, as demanded by our role as public servants and within our profession. • Trust develops when we demonstrate our reliability, enthusiasm, and positive commitment. • Trustworthiness and truthfulness are integral to our City role. We follow through on our commitments and promises, and we keep our word. • We remain consistent in maintaining our morals, principles, values, and ethics. • We steadfastly adhere to and support a documented set of City policies and procedures. • We pride ourselves in our ability to handle confidential and sensitive information. • We understand we are accountable for the City’s financial well-being and information security. • We aim to be fiscally responsible and ensure the best possible outcomes. • We hold ourselves accountable for our own attitudes, actions, and behavior. • We demonstrate commitment and enthusiasm to our work and the work of others • We accept responsibility for a good work ethic and when we make mistakes, we take responsibility for them, learn from them, and move on. • We present challenges and problems in ways that support discussion and resolution. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 18 PRINCIPLE C STANDARD OF EXCELLENCE „ Means A Standard of Excellence is what we are striving for in the City of Dania Beach. We seek to achieve and maintain a Standard of Excellence through a multitude of actions and practices. • We are all committed to service excellence. We recognize that exceptional and compassionate customer service is an integral part of every job in the City, regardless of our position. We constantly strive to raise our standards. • We understand residents and visitors are our external customers and other employees and departments are our internal customers. • We are part of a mission greater than ourselves. We place the needs of the team and the City over our own personal needs and ego. • We are committed to enjoying our work while we work hard and serve others. • We are team players and include the team’s success in our definition of personal success. We are committed to teamwork, (consideration, cooperation, assistance, encouragement), and believe each unique individual makes for a greater team. • We are dedicated to quality in all that we do, and value getting things right the first time. • We consistently strive for excellence and are committed to change and continuous improvement, including welcoming new technology to become more efficient, effective and responsive to our internal and external customers. We make consistency a habit. • We seek out new ideas and challenges and value learning, growth and development, always striving for best practices. • We communicate effectively, keep an open mind, and regularly seek out constructive feedback, understanding we can always improve. • We encourage ourselves and others to attain our professional and academic goals. • We demonstrate confidence in our abilities yet comport ourselves with humility. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 19 PRINCIPLE C STANDARD OF EXCELLENCE „ Means (continued) • We set goals and follow-through and make responsiveness a way of life. • We pay attention to the details. • We are committed to professional growth with mutual investment by our employees and the City. • We believe in innovative thinking, thinking outside the box, researching best practices, and creativity. • We set up standards and expectations high, keep our eye on the desired outcome are persistent and eager to achieve our goals. • Our attitude is important and critical to our success. We are positive, determined and willing to help, support each other and the City. As an individual and as a City team, we work together to represent the RISE standards in our communication and our actions, as we strive each day to bring an exceptional standard of excellence to each other, our residents, and visitors. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 20 CITY OF DANIA BEACH PLAN 2025 – 2030 Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 21 City of Dania Beach Goals for 2030 FINANCIALLY SOUND AND RESPONSIBLE CITY PROVIDING SERVICES VALUED BY THE COMMUNITY YOUR HOMETOWN IN BROWARD COUNTY – A VIBRANT AND SUSTAINABLE COMMUNITY INVESTMENT IN UPGRADING CITY INFRASTRUCTURE AND FACILITIES OPPORTUNITIES FOR LEISURE AND CULTURAL EXPERIENCES Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 22 Goal 1 FINANCIALLY SOUND AND RESPONSIBLE CITY PROVIDING SERVICES VALUED BY THE COMMUNITY OBJECTIVES 1. Maintain a fiscally responsible City government and a AA+ bond rating 2. Have a high-level of customer satisfaction with City services and service response 3. Leverage City resources through grants, state funding and other outside revenues 4. Maintain an organization culture that is aligned to core values of RISE 5. Continue to enhance communications and outreach to the Dania Beach community 6. Continue to deliver Excellent City services in a cost- effective and efficient manner VALUE TO OUR NEIGHBORS AND OUR COMMUNITY 1. Standard of excellence/service value for taxes and fees 2. Essential/core services necessary for daily living 3. Timely and professional response for a call for service 4. Services responsive to the Dania Beach community 5. Reliable delivery of City services 6. Customer-friendly City services and processes Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 23 SHORT-TERM CHALLENGES AND OPPORTUNITIES 1. State of Florida legislation and unfunded mandates threatening home rule, city services, city finances and economic development/business investment 2. Maintaining City leadership, policy and strategic continuity 3. Understanding and responding to an uncertain economic future and the impact on City revenues, services and capital investment 4. Having City leaders serving as ambassadors educating and gathering support for future bond issue and City projects 5. Hiring and retaining a top-quality City workforces dedicated to serving our Dania Beach community 6. Balancing an increasing service demands with City organization capacity-limited additional staff capacity 7. Ongoing commitment to assessing our City Team and organization to support our standard of excellence 8. Expanding City partnerships and sponsorships 9. Flooding within our city and the ability to rescue our residents and visitors caught in the flood waters. 10. Maintaining appropriate staffing levels balanced against potentially stagnant revenues LONG-TERM CHALLENGES AND OPPORTUNITIES 1. Keeping ahead of changing technology impacting City service delivery and processes 2. Balancing budget and debt capacity with aging City infrastructure 3. Focusing on Dania Beach community needs and expectations and distinguishing between needs and wants 4. Increase in resident population and need to increase law enforcement staffing to be able to provide the proper services for the growing community 5. Maintaining reserve levels across all funds 6. Having an open and transparent City government 7. Completing current City projects on time and within budget 8. Determining when and how to respond to misinformation and disinformation on social media 9. Preparing and responding to an unknown event 10. For law enforcement response when responding to critical incidents having to work around a fluctuating train schedule on both sides of the city CSX, Brightline, Tri rail and Amtrak. 11. Increased debt levels and ability to meet fiscal priorities Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 24 POLICY ACTIONS 2025 – 2026 Priority 1. Management Succession Planning and Actions: Initiation of Discussion, Action Plan Development, Direction, City Actions and Funding Top Priority 2. Comprehensive City Services and Staffing: Review, Priority, Direction and Funding Level Five-Year City Staffing Plan: Departmental Services and Staffing Review and Projections, Report with Options, Direction and Funding/Timing Top Priority 3. Preparation for Artificial Intelligence (AI): Definition, Best Practices, Report with Options, Direction, Funding and City Actions High Priority 4. Salaries and Additional Positions for Public Safety: Needs, Report with Options and Recommendations, Direction and Funding (Working with Broward Sheriff Office) High Priority 5. State of Florida Advocacy: Key Projects and Lobbying MANAGEMENT ACTIONS 2025 – 2026 Priority 1. Permitting Processes Streamlining: Performance Audit, Best Practices, Report with Findings and Recommendations, Direction and City Actions Top Priority 2. Five-Year Financial Plan with Revenue and Expenditure Projections: Update and Direction Top Priority 3. ADA Compliance: Report and Next Steps Top Priority 4. Strategic Plan 2025-2030-2040: Update Top Priority 5. Financial Policies: Review and Refinement High Priority 6. Parks Funding Options; Direction High Priority 7. Debt Policy: Review and Direction for the Future High Priority 8. Cybersecurity: Update Report and Future Direction 9. Naming Rights Policy: Update Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 25 MANAGEMENT IN PROGRESS 2025 – 2026 1. Fire Rescue Vehicle/Personnel Plan (5-Year): Update Report 2. Hydrant Flow Testing Computerized Records (ISO Rating): Report 3. City-Owned Property Files: Scanning, Indexing and Disposing 4. GFOA Budget Award 5. State of the City 2025 6. Emergency Notifications 7. City Website Update/Redesign: Completion 8. Fire Truck Aerial Refurbishment 2nd Quint 1 9. High Water Rescue Response Truck: Build and Operational 10. Records Room Disposing, Filing and Indexing Records 11. Laserfiche Refiling, Indexing and Disposing of Electronic Records 12. Records Management Policy: Development 13. Public Portal on City Website for City Records via Laserfiche 14. Community Development Software Implementation: Completion 15. Smart Meters Project: Completion 16. Access Control and CCTV Citywide Upgrades: Completion 17. Finance Internship Program: Completion 18. Achievement of Excellence in Procurement Award from NGIP: Secured 19. GFOA Triple Crown Award: Secured 20. Lien Search Requests Automation: Completion MANAGEMENT IN PROGRESS 2025 – 2026 (continued) 21. Internal Backup Battery for Redundant/Clean Power Management in Server Room 22. IT On-Site Virtual Cluster Hardware Upgrade: Completion 23. Job Description Software Implementation 24. Pioneer and Huddle Production 25. CORE Conversations 2025 26. New Mayor on the Move Video Series 27. Monthly eNews Production and Expansion 28. RISE Organization Culture and Changes: Refinements 29. Transition to DaniaBeach.gov: Completion MAJOR PROJECTS 2025 – 2026 1. Fire Station Hardening Grant Projects: Completion: 2. Public Services Project: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 26 ON THE HORIZON 2026 – 2030 1. Labor Negotiations and Contract: Guidelines, Negotiations, Agreement and Approval 2. Solid Waste Authority Management/Recycling: Review, Report with Options, Direction and Funding 3. City Marketing Program Enhancements: Current Program Review, Best Practices, Goals/Outcomes, Report with Options and Costs, Direction and Funding Mechanism 4. City Contribution and Support for Non-Profit Organization Policy and Process: Current Policies and Practices Review, Performance Goals and Reporting (Including a Plan for Self-Sufficiency), City Role, Direction and Funding 5. CPR Certification Service Expansion Direction and Funding: Completion 6. City Employee Compensation Plan Update: Market Analysis, Compensation Policy Review, Report with Findings and Recommended Policy Changes, Direction and Funding Mechanism (Moving the Pay Plan to the 75- Percentile) 7. Enhanced Communications with Seniors: Current Methods, Best Practices, Report with Options, Direction, Funding and City Actions Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 27 Goal 2 YOUR HOMETOWN IN BROWARD COUNTY – A VIBRANT AND SUSTAINABLE COMMUNITY OBJECTIVES 1. Have a more attractive and beautiful community from our entrances, our corridors, our activity centers and our neighborhoods 2. Have a revitalized Dania Beach Downtown and U. S. 1 corridor 3. Have a safe community 4. Increase international and national tourism – more visitors coming to Dania Beach to enjoy our community in partnerships with Chamber and other local agencies/publications 5. Expand public art throughout our Dania Beach community 6. Become a more sustainable and resilient community VALUE TO OUR NEIGHBORS AND OUR COMMUNITY 1. More reasons to live in Dania Beach 2. Protection and enhancement of property values 3. Exploring diverse revenue sources for City government supporting service levels 4. Variety of community gathering places and destinations 5. More walkable community 6. Retention and enhancement of Dania Beach’s “hometown” feeling Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 28 SHORT-TERM CHALLENGES AND OPPORTUNITIES 1. Maintaining a safe community and neighborhoods through expanded community policing – greater collaboration and relationship between the Police and the neighborhoods/residents 2. Transforming our Downtown/U. S. 1 Corridor to a Vibrant Activity Center 3. Working with Broward County on a variety of issues that benefit our Dania Beach community with expanded communications 4. Increasing traffic with limited road capacity 5. Expanding business investment in Dania Beach 6. Supporting expanded use of alternative mobility modes 7. Linking Activity Centers – our Beach, our Downtown and Dania Pointe 8. Expanding public art throughout our Dania Beach community LONG-TERM CHALLENGES AND OPPORTUNITIES 1. Having high quality of public schools in Dania Beach – facilities and academic performance 2. Investing our neighborhoods and planning for their future 3. Having diverse housing choices for our residents 4. Develop a reputation as a major tourist destination in South Florida 5. Expanding wayfinding signage throughout our Dania Beach community 6. Funding match dollars for grants 7. Under the new Florida House Bill 1365 reference public camping and sleeping the city being able to properly address this ongoing issue within our city to be able to provide services and shelter for these individuals 8. Enhancing access and parking at the beach and park 9. Tapping the potential of our waterways, including a water taxi 10. Determining direction and City actions to preserve our historic buildings 11. Determining direction and City role in community events and festivals 12. Becoming a more sustainable and resilient community 13. Working with the Chamber of Commerce with clear direction and performance accountability Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 29 POLICY ACTIONS 2025 – 2026 Priority 1. Federal Highway Corridor Revitalization/Downtown Development Master Plan: Vision, Best Practices, Master Plan Draft, Direction, City Role and Resources, Direction and Funding Mechanism Top Priority 2. Arts and Entertainment District: Update Report, Direction and Funding High Priority 3. Local Trolley Service: Report with Options, Direction and City Actions Funding High Priority 4. Water Taxi Service: Report with Options, Direction and City Actions High Priority 5. Gateways and Entrance Enhancements – Artistic Signage and Landscaping Report with Options, Direction, Funding, and City Actions High Priority 6. Day of Service/Blight Reduction Action Plan [CRA]: Presentation, Direction and City Supportive Actions Funding High Priority 7. Public Arts Policies and Plan Implementation: Maintenance Program Development High Priority 8. Comprehensive Economic Development Policy and Action Plan – Business Retention and Recruitment: Development POLICY ACTIONS 2025 – 2026 (continued) Priority 9. Quality Schools Action Plan: Community Goals and Needs, Report with Options, Direction and City Actions (in Partnership with Broward Schools) 10. Wayfinding Signage Project: Goals, Report with Options, Direction and Funding MANAGEMENT ACTIONS 2025 – 2026 Priority 1. Beach Parking Resolution: Implementation Plan Top Priority 2. City Resiliency Plan: Development Top Priority 3. Comprehensive Plan Update: Completion and Adoption High Priority 4. Sand Sports Academy at Frost Park: Implementation Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 30 MANAGEMENT IN PROGRESS 2025 – 2026 1. Short-Term/Vacation Rentals: Update Report 2. CRS Rating: Annual Report 3. Code Enforcement/Compliance Quarterly Report 4. Dania Pointe Security Plan: Monthly Report MAJOR PROJECTS 2025 – 2026 1. Beach Nourishment Segment 3: Completion 2. Beach Undergrounding Utilities: Completion 3. SW 34th Terrace Drainage Project: Construction 4. NE 1st Streetscape Project: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 31 ON THE HORIZON 2026 – 2030 1. Transit-Oriented Development Strategy: Goals, Report with Options, Direction and City Actions 2. Landscape Master Plan Implementation: Review, Direction and Funding 3. Strategic Land Acquisitions Action Plan: Locations Identification, Costs, Funding Mechanism, Direction and Closing 4. City Annexation Action Plan: Opportunities Identification, Analysis of Benefits/Costs, Report with Recommendation, Direction, Timing and City Actions (Beach Lots) 5. Chamber of Commerce Enhancement: City Role, Direction, Funding and City Actions 6. Beach Redevelopment/Preservation Plan Next Steps: Direction, Funding and City Actions 7. City Homeless Strategy and Actions: Working Regional Organization, Report with Options, Defining the City’s Roles and Service Responsibilities, Direction, Funding and City Actions (Including City Ordinance(s) 8. Community Safety Technology Action Plan: Current and Future Needs, Report with Options and Recommendations, Direction, Funding Mechanism and City Actions (Working with Broward Sheriff Office) ON THE HORIZON 2026 – 2030 (continued) 9. Griffin Corridor Revitalization: Vision, Best Practices, Master Plan Draft, Direction, City Role and Resources, Direction and Funding Mechanism 10. Community Policing Programs/Activities: Update Report and Future Planned Activities (Working with Broward Sheriff Office) Funding 11. Affordable Housing Policy and Action Plan: Definition, Location, Property Acquisition, Developer Selection, Direction, Funding and City Actions 12. Tourism Development/Expansion Strategy: Goals, Assessment, “Best Practices”, Report with Options, Direction and City Actions (with Chamber of Commerce) 13. Women’s Club/Chamber Building Historic Preservation: Plan with Options, Direction, Funding and City Actions 14. Climate Change Strategy: Goals, Report with Options and Direction 15. Resiliency Plan Development: RFP and Completion Approved Funding 16. Bike Share/Rental Program Development: Goals, Report with Options, City Role, Direction and City Actions Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 32 Goal 3 INVESTMENT IN UPGRADING CITY INFRASTRUCTURE AND FACILITIES OBJECTIVES 1. Follow infrastructure master plans to guide project priorities and funding 2. Have an effective stormwater policy and management system that protect the community from flooding 3. Expand lighting throughout our Dania Beach community 4. Have well-designed, well-built and well-maintained streetscapes and medians 5. Have well-designed, well-built and well-maintained water treatment and distribution system 6. Have upgraded, well-maintained City streets and sidewalks VALUE TO OUR NEIGHBORS AND OUR COMMUNITY 1. Reliable delivery of utility services 2. City control of water supply and treatment 3. Protection from flooding through an effective stormwater management policy/program 4. Easy mobility with the City with predictable travel times 5. City complying with federal and state regulations 6. City facilities that support customer service and enhanced productivity 7. Protection of property and home values Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 33 SHORT-TERM CHALLENGES AND OPPORTUNITIES 1. Protecting the neighborhoods from flooding 2. Funding for future infrastructure: new and future maintenance 3. Responding to limited funding options 4. Working with and obtaining support and funding from FDOT and the MPO 5. Prioritize the drainage projects required to address the 10 vulnerable areas in the Stormwater Master Plan (SWMP). 6. Increasing traffic congestion 7. Funding for aging City facilities and infrastructure – maintenance, repairs, upgrades and replacements 8. Having clean and well-landscaped FEC corridors 9. Expand the area of drainage improvement work south of the present boundary for the SE Drainage Project 10. Continuing the gradual replacement of aging mechanical components of the Water Treatment Plan LONG-TERM CHALLENGES AND OPPORTUNITIES 1. Addressing and prioritizing deferred capital projects 2. Repairing underground infrastructure before upgrading the roads 3. Understanding and responding to climate change and sea level rise and the impacts on the Dania Beach community and neighborhoods 4. Understanding the condition and maintenance needs of infrastructure 5. Avoiding major infrastructure failures 6. Working with multiple agencies and multiple contractual agreements 7. Working with FDOT to update major corridors from design, maintenance and traffic signal synchronization with little City control 8. Effective management of the magnitude of capital projects ongoing and planned Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 34 POLICY ACTIONS 2025 – 2026 Priority 1. Citywide Stormwater Master Plan Development (SWMP): Resident Involvement and Input, Completion and Adoption (Including G. O. Bond Referendum and Project Prioritization) Top Priority 2. Southeast Stormwater Project Phases 1 Construction and Phase 2 Funding Top Priority 3. Alternative Transportation Option: Options Research, Report with Options, Direction, Funding Mechanism, and City Actions Top Priority 4. Streetscapes and Medians Beautification Project: Scope and Costs, Direction and Funding High Priority 5. Multi-Modal Mobility Study: Development, Direction, Funding and City Actions MANAGEMENT ACTIONS 2025 – 2026 Priority 1. FEC Corridor Cleanup: Goals, Direction and City Actions Top Priority Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 35 MANAGEMENT IN PROGRESS 2025 – 2026 1. Preventative Maintenance Program: Update 2. Public Services Utilities Mapping 3. Video Record Drainage Pipes: Annual Program 4. Beach Parking Lot Wi-Fi Upgrade for Staff: Completion MAJOR PROJECTS 2025 – 2026 1. Segment III Beach Nourishment – Dune: Design 2. Ocean Park Revitalization Project: Restroom Construction 3. NW 1st Streetscape Improvement Project: Construction 4. Citywide Speed Hump Improvement Project – Phase 1: a. Bid b. Construction 5. Road Rehabilitation (2025-2026): Annual Program 6. SE 2 Ave. & SE 7 Ave. Water Main Replacement Project: Design 7. NW/SW 1 Avenue Water Main Project 8. HMGP Lift Stations Project (4) 9. SW 34 Terrace Drainage Project: Construction 10. City Hall Window/Doors Retrofit Project: Completion 11. Police Station Generator Project 12. Women’s Club Renovation Project: Construction 13. Tidal Valves Upgrade Project: Additional 5 14. Sanitary Sewer Inflow and Infiltration Project: Completion a. Contracted Work Completion b. Pending CO for Point Repairs 15. Police Station NW 1st Street Project: Construction 16. City Hall Office Renovation/Remodel a. Space Evaluation b. Design c. Construction 17. Community Development Renovation: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 36 ON THE HORIZON 2026 – 2030 1. Climate Change/Sea Level Rise Action Plan: Investigation, Best Practices, Report with Options and Recommendations, Direction, City Role and Funding Mechanism 2. West Infrastructure Upgrade Plan: Needs/Condition Assessment, Report with Findings and Options, Direction, Funding Mechanism and Next Steps 3. Stormwater Improvement on Individual Pipes without Easements (Private Property): Direction, City Role and Funding 4. Sidewalks Upgrade Plan: Report, Direction and Funding 5. City Street Lights Master Plan: Direction and Funding 6. East-West Mobility – Dania Beach Boulevard: Report with Options, Direction and Funding 7. City Garage Additional Two Levels Project: Direction and Funding 8. Trail and Sidewalks Master Plan: Development, Direction and Funding 9. Circulator Service Enhancements: Direction and Funding 10. City Hall Upgrade Projects: Direction and Funding 11. City Buildings Hardening Program: Report with Options and Costs, Direction, Timing and Funding 12. New Public Safety Complex Plan: Development, Direction and Funding Mechanism 13. EOC Relocation Project: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 37 Goal 4 OPPORTUNITIES FOR LEISURE AND CULTURAL EXPERIENCES OBJECTIVES 1. Expand youth facilities, programs and activities 2. Have public art throughout the Dania Beach community – creating a sense of place 3. Develop a successful performing arts facility(ies) with a variety of programs and activities 4. Expand senior facilities, programs and services 5. Develop and expand partnerships for parks and recreation facilities and programs VALUE TO OUR NEIGHBORS AND OUR COMMUNITY 1. Expanding experiences in Dania Beach 2. More choices for your leisure time 3. Support for families and a healthy lifestyle 4. Top-quality parks and recreational facilities 5. Programs and activities for all generations 6. Greater convenience for residents Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 38 SHORT-TERM CHALLENGES AND OPPORTUNITIES 1. Managing and responding to community expectations 2. Managing quality community events and festivals and the impacts of existing City staff 3. Understanding community needs and determining the City role and responsibilities 4. Identifying and acquiring land for parks and greenspaces acquisition with limited opportunities 5. Increasing demands for senior/youth adults/youth programming and activities 6. Responding to emerging sports and recreational activities both passive and active, organized or personal 7. Working in partnerships with sports associations/groups 8. Developing a Police Athletic League program(s) 9. Having volunteer opportunities linked to University and School LONG-TERM CHALLENGES AND OPPORTUNITIES 1. Addressing aging parks and playgrounds needing maintenance, upgrade or replacement 2. Funding for parks – upgrades and maintenance 3. Defining and funding for arts and culture facilities, programs and activities 4. Having appropriate and fair fee structure for recreational facility use and programs 5. Balancing outsourcing opportunities and programs run in- house 6. Addressing the needs of a diversifying community 7. Changing recreation and leisure trends 8. Balancing recreational vs. “professional” amateur and organized and unorganized/personal use youth sports with competition for field use – practice, games and tournaments 9. Hiring and retaining part-time City employees 10. Land acquisition for continued development of new park land in a land locked city. Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 39 POLICY ACTIONS 2025 – 2026 Priority 1. Parks Master Plan Implementation – Direction and Funding/Parks Master Plan: Update Report, Project with Costs and Funding Mechanism, Recommendations and Direction (Including GO Bond) 2. Youth Activities Enhancements: Needs Assessment, Report with Options, Partners, Direction and City Actions 3. Dog Park(s) Expansion and Venues: Report with Options, Direction and Funding MANAGEMENT ACTIONS 2025 – 2026 Priority 1. PAL Program Pilot: Report, Direction, Funding, and City Actions High Priority 2. Olsen Middle School Park: Design Completion, 5K Run Initiated and Construction Funding High Priority 3. Playground Equipment Replacement: Report with Options, Direction and Funding Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 40 MANAGEMENT IN PROGRESS 2025 – 2026 1. Recreation Programs Marketing and Promotion 2. After-School Programming /Summer Camps a. Frost Park b. C. W. Thomas Park c. P. J. Meli Park 3. Summer Programs a. Frost Park – T-Ball b. P. J. Meli – Adult Softball, Swimming Classes c. C. W. Thomas Park – Football, Basketball, Soccer, Swimming Classes 4. Senior Programs: Enhancements MAJOR PROJECTS 2025 – 2026 1. C. W. Thomas Park Improvement Project: Completion a. Demolish Old Site b. Build New Facility 2. Ocean Park Restrooms Construction: Completion 3. Ocean Park Parking Lot Resurfacing: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 41 ON THE HORIZON 2026 – 2030 1. Youth Sport Programs Development: Goals/Outcomes, Best Practices, Report with Options, City Role, Direction and City Actions/Funding 2. After-School Program Expansion: Current Activities Review, Community Needs, Report with Options, Funding, Direction and City Actions 3. Senior Activities Enhancements: Needs Assessment, Report with Options, Partners, Direction and City Actions 4. Young Adults Activities Enhancements: Needs Assessment, Report with Options, Partners, Direction and City Actions 5. Recreation Programming Enhancements: Comprehensive Assessment – Needs and Programs, Best Practices, Report with Options, Direction, City Actions and Funding 6. Community Center Programming: Goals/Desired Outcomes. Best Practices, Community Needs, Report with Options and Direction (if Needed, Funding) 7. Splash Pads Development: Report with Options, Direction, City Actions and Funding Mechanism Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 42 ACTION AGENDA 2025 – 2026 CITY OF DANIA BEACH Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 43 Policy Agenda 2025 – 2026 City of Dania Beach TOP PRIORITY Management Succession Planning and Actions: Initiation of Discussion, Action Plan Development, Direction, City Actions and Funding Federal Highway Corridor Revitalization/Downtown Development Master Plan: Vision, Best Practices, Master Plan Draft, Direction, City Role and Resources, Direction and Funding Mechanism Citywide Stormwater Master Plan Development (SWMP): Resident Involvement and Input, Completion and Adoption (Including G. O. Bond Referendum and Project Prioritization) Southeast Stormwater Project: Phases 1 Construction and Phase 2 Funding Comprehensive City Services and Staffing: Review, Priority, Direction and Funding Level Five-Year City Staffing Plan: Departmental Services and Staffing Review and Projections, Report with Options, Direction and Funding/Timing Alternative Transportation Option: Options Research, Report with Options, Direction, Funding Mechanism and City Actions Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 44 HIGH PRIORITY Arts and Entertainment District: Update Report, Direction and Funding Local Trolley Service: Report with Options, Direction and City Actions Funding Preparation for Artificial Intelligence (AI): Definition, Best Practices, Report with Options, Direction, Funding and City Actions Streetscapes and Medians Beautification Project: Scope and Costs, Direction and Funding Salaries and Additional Positions for Public Safety: Needs, Report with Options and Recommendations, Direction and Funding (Working with Broward Sheriff Office) Water Taxi Service: Report with Options, Direction and City Actions Gateways and Entrance Enhancements – Artistic Signage and Landscaping Report with Options, Direction, Funding, and City Actions Day of Service/ Blight Reduction Action Plan [CRA]: Presentation, Direction and City Supportive Actions Funding Public Arts Policies and Plan Implementation: Maintenance Program Development Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 45 Management Agenda 2025 – 2026 City of Dania Beach TOP PRIORITY Permitting Processes Streamlining: Performance Audit, Best Practices, Report with Findings and Recommendations, Direction and City Actions Beach Parking Resolution: Implementation Plan Five-Year Financial Plan with Revenue and Expenditure Projections: Update and Direction ADA Compliance: Report and Next Steps Strategic Plan 2025-2030-2040: Update City Resiliency Plan: Development FEC Corridor Cleanup: Goals, Direction and City Actions Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 46 HIGH PRIORITY PAL Program Pilot: Report, Direction, Funding and City Actions Financial Policies: Review and Refinement Parks Funding Options: Direction Debt Policy: Review and Direction for the Future Olsen Middle School Park: Design Completion, 5K Run Initiated and Construction Funding Comprehensive Plan Update: Completion and Adoption Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 47 Management in Progress 2025 – 2026 City of Dania Beach Fire Rescue Vehicle/Personnel Plan (5-Year): Update Report Hydrant Flow Testing Computerized Records (ISO Rating): Report City-Owned Property Files: Scanning, Indexing and Disposing GFOA Budget Award State of the City 2025 Emergency Notifications City Website Update/Redesign: Completion Fire Truck Aerial Refurbishment 2nd Quint 1 High Water Rescue Response Truck: Build and Operational Records Room Disposing, Filing and Indexing Records Laserfiche Refiling, Indexing and Disposing of Electronic Records Records Management Policy: Development Public Portal on City Website for City Records via Laserfiche Community Development Software Implementation: Completion Smart Meters Project: Completion Access Control and CCTV Citywide Upgrades: Completion Finance Internship Program: Completion Achievement of Excellence in Procurement Award from NGIP: Secured GFOA Triple Crown Award: Secured Lien Search Requests Automation: Completion Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 48 Internal Backup Battery for Redundant/Clean Power Management in Server Room IT On-Site Virtual Cluster Hardware Upgrade: Completion Job Description Software Implementation Pioneer and Huddle Production CORE Conversations 2025 New Mayor on the Move Video Series Monthly eNews Production and Expansion RISE Organization Culture and Changes: Refinements Transition to DaniaBeach.gov: Completion Short-Term/Vacation Rentals: Update Report CRS Rating: Annual Report Code Enforcement/Compliance Quarterly Report Dania Pointe Security Plan: Monthly Report Preventative Maintenance Program: Update Public Services Utilities Mapping Video Record Drainage Pipes: Annual Program Beach Parking Lot Wi-Fi Upgrade for Staff: Completion Recreation Programs Marketing and Promotion After-School Programming /Summer Camp: Frost Park; C. W. Thomas Park; P. J. Meli Park Summer Programs: Frost Park – T-Ball; P. J. Meli – Adult Softball, Swimming Classes; C. W. Thomas Park – Football, Basketball, Soccer, Swimming Classes Senior Programs: Enhancements Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 49 Major Projects 2025 – 2026 City of Dania Beach Fire Station Hardening Grant Projects: Completion: Public Services Project: Completion Beach Nourishment Segment 3: Completion Beach Undergrounding Utilities: Completion SW 34th Terrace Drainage Project: Construction NE 1st Streetscape Project: Completion Segment III Beach Nourishment – Dune: Design Ocean Park Revitalization Project: Restroom Construction NW 1st Streetscape Improvement Project: Construction Citywide Speed Hump Improvement Project – Phase 1: Bid; Construction Road Rehabilitation (2025-2026): Annual Program SE 2 Ave. & SE 7 Ave. Water Main Replacement Project: Design NW/SW 1 Avenue Water Main Project HMGP Lift Stations Project (4) SW 34 Terrace Drainage Project: Construction City Hall Window/Doors Retrofit Project: Completion Police Station Generator Project Women’s Club Renovation Project: Construction Tidal Valves Upgrade Project: Additional 5 Sanitary Sewer Inflow and Infiltration Project: Completion – Contracted Work Completion; Pending CO for Point Repairs Strategic Plan: 2025 – 2030 – 2030 – 2040 Final Report/Mayor and City Commission/Dania Beach Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 50 Police Station NW 1st Street Project: Construction City Hall Office Renovation/Remodel: Space Evaluation; Design; Construction Community Development Renovation: Completion C. W. Thomas Park Improvement Project: Completion – Demolish Old Site; Build New Facility Ocean Park Restrooms Construction: Completion Ocean Park Parking Lot Resurfacing: Completion ACTION AGENDA 2025 – 2026 FINAL REPORT Mayor, City Commission, and City Manager Dania Beach, Florida May 2025 Lyle Sumek Associates, Inc. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 1 City of Dania Beach Goals 2030 FINANCIALLY SOUND AND RESPONSIBLE CITY PROVIDING SERVICES VALUED BY THE COMMUNITY YOUR HOMETOWN IN BROWARD COUNTY – A VIBRANT AND SUSTAINABLE COMMUNITY INVESTMENT IN UPGRADING CITY INFRASTRUCTURE AND FACILITIES OPPORTUNITIES FOR LEISURE AND CULTURAL EXPERIENCES Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 2 Definitions of Terms POLICY – is an issue that needs direction or a policy decision by the Mayor and City Commission; or needs a major funding decision by the Mayor and City Commission; or an issue that needs Mayor and City Commission leadership by the governing body in the community; or with other governmental bodies (City government, other City governments, state government, federal government) – questions of “WHAT: IS THE DIRECTION; IS THE GOAL; IS THE BUDGET OR RESOURCES; IS THE VILLAGE'S POLICY OF REGULATION?” MANAGEMENT – a management action which the Mayor and City Commission has set the overall direction and provided initial funding (e.g., phased project), may require further Mayor and City Commission action on funding; or a major management project particularly multiple years (e.g., upgrade to the information system) – questions of “HOW: DO WE ADDRESS THE ISSUE, MANAGE THE VILLAGE; IMPLEMENT A DECISION OR PROGRAM; CAN WE IMPROVE THE MANAGEMENT OR ORGANIZATIONAL PROCESS?” MANAGEMENT IN PROGRESS – a management or organization action which Mayor and City Commission has set the direction, needs staff work before going to Mayor and City Commission for direction next year or beyond, no choice mandated by an outside governmental agency or institution, management process improvement budgeted or funded by the Mayor and City Commission. MAJOR PROJECT – a capital project funded in the CIP or by Mayor and City Commission action which needs design or to be constructed (e.g., Road project, Village facility project, park project, etc.). ON THE HORIZON – an issue or project that will not be addressed during the year by management or the Mayor and City Commission but should be addressed in the next five years; it could become an action item for this year if another party moves the issue or project forward – it depends on them. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 3 Policy Agenda 2025 – 2026 Targets for Action City of Dania Beach TOP PRIORITY Management Succession Planning and Actions: Initiation of Discussion, Action Plan Development, Direction, City Actions and Funding Federal Highway Corridor Revitalization/Downtown Development Master Plan: Vision, Best Practices, Master Plan Draft, Direction, City Role and Resources, Direction and Funding Mechanism Citywide Stormwater Master Plan Development (SWMP): Resident Involvement and Input, Completion and Adoption (Including G. O. Bond Referendum and Project Prioritization) Southeast Stormwater Project: Phases 1 Construction and Phase 2 Funding Comprehensive City Services and Staffing: Review, Priority, Direction and Funding Level Five-Year City Staffing Plan: Departmental Services and Staffing Review and Projections, Report with Options, Direction and Funding/Timing Alternative Transportation Option: Options Research, Report with Options, Direction, Funding Mechanism and City Actions Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 4 HIGH PRIORITY Arts and Entertainment District: Update Report, Direction and Funding Local Trolley Service: Report with Options, Direction and City Actions Funding Preparation for Artificial Intelligence (AI): Definition, Best Practices, Report with Options, Direction, Funding and City Actions Streetscapes and Medians Beautification Project: Scope and Costs, Direction and Funding Salaries and Additional Positions for Public Safety: Needs, Report with Options and Recommendations, Direction and Funding (Working with Broward Sheriff Office) Water Taxi Service: Report with Options, Direction and City Actions Gateways and Entrance Enhancements – Artistic Signage and Landscaping Report with Options, Direction, Funding, and City Actions Day of Service/ Blight Reduction Action Plan [CRA]: Presentation, Direction and City Supportive Actions Funding Public Arts Policies and Plan Implementation: Maintenance Program Development Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 5 Management Agenda 2025 – 2026 Targets for Action City of Dania Beach TOP PRIORITY Permitting Processes Streamlining: Performance Audit, Best Practices, Report with Findings and Recommendations, Direction and City Actions Beach Parking Resolution: Implementation Plan Five-Year Financial Plan with Revenue and Expenditure Projections: Update and Direction ADA Compliance: Report and Next Steps Strategic Plan 2025-2030-2040: Update City Resiliency Plan: Development FEC Corridor Cleanup: Goals, Direction and City Actions Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 6 HIGH PRIORITY PAL Program Pilot: Report, Direction, Funding and City Actions Financial Policies: Review and Refinement Parks Funding Options: Direction Debt Policy: Review and Direction for the Future Olsen Middle School Park: Design Completion, 5K Run Initiated and Construction Funding Comprehensive Plan Update: Completion and Adoption Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 7 City of Dania Beach Action Outlines 2025 – 2026 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 8 GOAL 1 FINANCIALLY SOUND AND RESPONSIBLE CITY PROVIDING SERVICES VALUED BY THE COMMUNITY Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 9 ACTION: Management Succession Planning and Actions: PRIORITY Initiation of Discussion, Action Plan Development, Policy Top Direction, City Actions and Funding Key Issues Activities/Milestones Time • HRIS Software • Training Funding • Educational Reimbursement Funding • Professional Certification Funding A. SUCCESSION PLANNING – TALENT DEVELOPMENT AND DEVELOPING A DEEP BENCH 1. Professional Certifications 2. Educational Reimbursement 3. Training Classes 4. BUDGET DECISION: Budget FY 26 Funding B. SOFTWARE 1. Research potential vendors/software for pricing for the budget 2. Prepare budget proposal 3. BUDGET DECISION: Budget FY 27 Funding Ongoing Ongoing Ongoing 9/25 10/25 5/26 9/26 Responsibility: Linda Gonzalez, Chief Human Resources Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 10 ACTION: Comprehensive City Services and Staffing: Review, PRIORITY Priority, Direction and Funding Level Five-Year City Policy Top Staffing Plan: Departmental Services and Staffing Review and Projections, Report with Options, Direction and Funding/Timing Key Issues Activities/Milestones Time • New Positions – Few Key Positions • Five-Year Staffing Plan • Service Levels • Staffing Levels • Revenues 1. BRIEFING: Initial Budget Framework 2. Prepare draft Budget FY 26 3. BRIEFING: Draft Budget FY 26 4. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 5. BUDGET HEARINGS: Budget FY26 6. BUDGET DECISION: Budget FY 26 Adoption 4/25 6/25 7/25 8/25 9/25 9/25 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager; Yeimy Guzman, Chief Financial Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 11 ACTION: Preparation for Artificial Intelligence (AI): Definition, PRIORITY Best Practices, Report with Options, Direction, Funding Policy High and City Actions Key Issues Activities/Milestones Time • Definition: Scope of AI (relevant to municipal operations) • Practical AI Applications (to improve service efficiency, public safety, and internal city processes) • Risks Assessment (including data security, privacy concerns, and potential biases in AI systems) • Workforce Implications Evaluations, (training needs, skill gaps, and employee adaptation) • Ethical Issues and Considerations • Regulatory Compliance in AI Adoption • Link to Private Sector 1. Define AI and develop initial administrative policy framework 2. Create Steering Committee to develop AI definition and best practices research completed, initial report submitted 3. BRIEFING: Update Report on AI 4. Complete a Gap Analysis, AI implementation strategy developed, initial funding mechanism 5. Pilot projects launched, initial AI training conducted, interim evaluation reported 6. Successful pilots expanded, AI integrated into operational processes, updated training programs implemented. 7. Full city-wide operational integration, established governance and ethical framework, continuous improvement process implemented. 12/25 6/26 6/26 6/27 OTH OTH OTH Responsibility: Darryl McFarlane, Information Technology Division Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 12 ACTION: Salaries and Additional Positions for Public Safety: PRIORITY Needs, Report with Options and Recommendations, Policy High Direction and Funding (Working with Broward Sheriff Office) Key Issues Activities/Milestones Time • Salary Increase • Another Sergeant Position for Midnight**** • 4 New Deputy Positions (2027) • New Crime Analyst Position (2027) • Service Level • Funding 1. Receive request from BSO Budget Director and resolving salary increase with one potential position**** 2. Prepare draft Budget FY 26 3. BRIEFING: Draft Budget FY 26 4. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 5. BUDGET HEARINGS: Budget FY26 6. BUDGET DECISION: Budget FY 26 Adoption 4/25 6/25 7/25 8/25 9/25 9/25 Responsibility: Jason Tarala, Broward Sheriff’s Office/ Yeimy Guzman, Chief Financial Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 13 ACTION: State of Florida Advocacy: Key Projects and Lobbying PRIORITY Policy Key Issues Activities/Milestones Time • Project for Potential State Funding • Grant Applications 1. Develop package/projects for State Legislature 2. Visit State of Florida government 3. UPDATE REPORT: Legislative Session 4. DECISION: Resolution on Grant Applications 11/25 2/26 Ongoing TBD Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager; Eve Boutsis, City Attorney Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 14 ACTION: Permitting Processes Streamlining: Performance Audit, PRIORITY Best Practices, Report with Findings and Policy Top Recommendations, Direction and City Actions Key Issues Activities/Milestones Time • Permitting Software Needing Update • Linked to ERP for Community Development and Codes • Workflow Streamlining 1. Exiting Data Conversion 2. Create form and workflows 3. Complete staff training 4. Launch live 2/26 4/26 10/26 2/27 Responsibility: Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 15 ACTION: Five-Year Financial Plan with Revenue and Expenditure PRIORITY Projections: Update and Direction Mgmt Top Key Issues Activities/Milestones Time • Yearly Projection Update • Public Safety Letters of Consideration • Public Safety Positions and Projections 1. Prepare projection update 2. BRIEFING: Financial Plan and Initial Discussion on Budget FY 27 3/26 4/26 Responsibility: Yeimy Guzman, Chief Financial Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 16 ACTION: ADA Compliance: Report and Next Steps PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Building Compliance and Actions • Infrastructure Compliance and Actions • Departmental Compliance Plans and Actions • City Website Compliance and Actions • Comprehensive Report • Railroad Track Crossings A. CITY BUILDINGS, FACILITIES AND INFRASTRUCTURE 1. Facilities Team to collaborate with Risk Manager to assess sidewalks/ramps and complete prepare to work in-house or via concrete vendor 2. Complete review of sidewalk continuity and missing and/or non- compliant ramps 3. Follow in-housework plan or prepare and process bidding for work; complete all work 4. Facilities Team to collaborate with Risk Manager and possibly a consultant to complete the review; compliance may be achieved in-house B. CITY WEBSITE 1. Review website accessibility and optimization solution software. 2. Conduct compliance analysis of all software and digital online assets. 3. Remove and/or replace non- compliant assets. (continued next page) 12/25 3/26 6/26 6/26 12/25 3/26 5/26 Responsibility: Fernando Rodriguez, Public Services Director; Linda Gonzalez, Chief Human Resources Officer; Cassi Waren, Parks and Recreation Director; Darryl McFarlane, Information Technology Division Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 17 ACTION: ADA Compliance: Report and Next Steps PRIORITY (continued) Mgmt Top Key Issues Activities/Milestones Time 4. Complete cost analysis of compliance conversion of non- compliant software and assets 5. Prepare budget proposal 6. DECSION: Budget FY 27 Funding for Website Upgrade Software 7. Train staff on creating ADA compliant assets. C. DEPARTMENT PLANS 1. Complete Department Self- Evaluation Municipalities are required to conduct a self-evaluation to identify areas where they may not be non-compliant with ADA requirements. 2. Develop Transition Plan 3. Grievance Procedures D. COMPREHENSIVE REPORT 1. Prepare a Comprehensive Report on ADA Compliance 2. PRESENTATION: Comprehensive Report on ADA Compliance 6/26 6/26 9/26 12/26 10/26 11/26 12/26 2/27 3/27 Responsibility: Fernando Rodriguez, Public Services Director; Linda Gonzalez, Chief Human Resources Officer; Cassi Waren, Parks and Recreation Director; Darryl McFarlane, Information Technology Division Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 18 ACTION: Strategic Plan 2025-2030-2040: Update PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Vision 2040 • Goals 2030 • Work Program: Action Agenda 2025- 2026 1. Conduct Leadership and Strategic Planning Workshop 2 for City Commission 2. Prepare final documents 3. DECISION: Strategic Plan 2025-2030-2040 and Action Agenda 2025-2026 Adoption 5/25 5/25 6/25 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 19 ACTION: Financial Policies: Review and Refinement PRIORITY Mgmt High Key Issues Activities/Milestones Time • Reserve Policy • Budget Policy • Allowance for Bad Debt • Travel Policy 1. Review and refine Reserve Policy to plan for future projects 2. DECISION: Reserve Policy Approval 3. Establish a new Budget Administrative Policy to strengthen current processes and improve budgetary controls 4. Develop Comprehensive Administrative Policy regarding the Allowance for Bad Debt Receivables 5. Conduct a thorough review and refinement of the existing Travel Policy to enhance effectiveness and clarity 6. DECISION: Travel Policy Approval 3/25 9/25 9/25 9/25 9/25 9/25 Responsibility: Yeimy Guzman, Chief Financial Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 20 ACTION: Parks Funding Options: Direction PRIORITY Mgmt High Key Issues Activities/Milestones Time • Naming Right • Sponsorships • P3 Funding • GO Bonds • State Funding • Federal Funding 1. Explore funding options for park funding – P. J. Meli Park and Frost Park 2. Prepare draft Budget FY 26 3. BRIEFING: Draft Budget FY 26 4. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 5. BUDGET HEARINGS: Budget FY26 6. BUDGET DECISION: Budget FY 26 Adoption 5/25 6/25 7/25 8/25 9/25 9/25 Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 21 ACTION: Debt Policy: Review and Direction for the Future PRIORITY Mgmt High Key Issues Activities/Milestones Time • Debt Level • Debt Capacity 1. Prepare Debt Policy update 2. DECISION: City Debt Policy and Level Approval 3/26 3/26 Responsibility: Yeimy Guzman, Chief Financial Officer Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 22 ACTION: Cyber Security: Update Report and Future Direction PRIORITY Mgmt Key Issues Activities/Milestones Time • Emerging Threats and Vulnerabilities (specific to municipal networks) • Compliance with State and Federal Cybersecurity Standards. • Staff Preparedness and Training Adequacy. • Enforcement for Users Who Fail to Adhere to Cybersecurity Training/Standards. • Funding for Future Cybersecurity Investments 1. Implement mandatory cybersecurity training sessions. 2. Conduct annual penetration testing and remediate identified issues. 3. BUDGET DECISION: Budget FY 26 Funding 4. Complete cybersecurity risk assessment report. 5. Update and finalize cybersecurity policy document. Ongoing 9/25 9/25 3/26 6/26 Responsibility: Darryl McFarlane, Information Technology Division Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 23 ACTION: Naming Rights Policy: Update PRIORITY Mgmt Key Issues Activities/Milestones Time • Current Policy Revision • Private Business Funding Opportunities • Signage • Parks • Fields • Park Venues • Best Practices 1. Complete research 2. Prepare a Report with recommended Policy Update 3. DECISION: Naming Rights Policy Approval 7/25 8/25 9/25 Responsibility: Mayor Davis; Yeimy Guzman, Chief Financial Officer; Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 24 4Management in Progress 2025 – 2026 DATE 1 1. Fire Rescue Vehicle/Personnel Plan (5-Year): Update Report BSO FireRescue 6/26 1 2. Hydrant Flow Testing Computerized Records (ISO Rating): Report BSO FireRescue Ongoing 1 3. City-Owned Property Files: Scanning, Indexing and Disposing CC 1 4. GFOA Budget Award Fin 8/25 1 5. State of the City 2025 PIO 11/25 1 6. Emergency Notifications PIO Ongoing 1 7. City Website Update/Redesign: Completion PIO 5/26 1 8. Fire Truck Aerial Refurbishment 2nd Quint 1 BSO FireRescue 1/26 1 9. High Water Rescue Response Truck: Build and Operational BSO 6/25 1 10. Records Room Disposing, Filing and Indexing Records City Clerk Ongoing 1 11. Laserfiche Refiling, Indexing and Disposing of Electronic Records City Clerk Ongoing 1 12. Records Management Policy: Development City Clerk 12/26 1 13. Public Portal on City Website for City Records via Laserfiche City Clerk 12/25 1 14. Community Development Software Implementation: Completion Com Dev 5/27 1 15. Smart Meters Project: Completion Finance 1/26 1 16. Access Control and CCTV Citywide Upgrades: Completion IT 3/26 1 17. Finance Internship Program: Completion Finance Ongoing 1 18. Achievement of Excellence in Procurement Award from NGIP: Secured Finance 3/26 1 19. GFOA Triple Crown Award: Secured Finance 3/26 1 20. Lien Search Requests Automation: Completion Finance 9/25 1 21. Internal Backup Battery for Redundant/Clean Power Management in Server Room IT 2027 1 22. IT On-Site Virtual Cluster Hardware Upgrade: Completion IT 2027 1 23. Job Description Software Implementation Human Resources 10/25 1 24. Pioneer and Huddle Production Mktg & Comm Ongoing 1 25. CORE Conversations 2025 Mktg & Comm 6/25-10/25 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 25 4Management in Progress 2025 – 2026 DATE 1 26. New Mayor on the Move Video Series Mktg & Comm Ongoing 1 27. Monthly eNews Production and Expansion Mktg & Comm Ongoing 1 28. RISE Organization Culture and Changes: Refinements CMO Ongoing 1 29. Transition to DaniaBeach.gov: Completion IT 4/26 4Major Projects 2025 – 2026 DATE 1 1. Fire Station Hardening Grant Projects: Completion: BSO FireRescue 12/26 1 2. Public Services Project: Completion Public Services 5/25 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 26 GOAL 2 YOUR HOMETOWN IN BROWARD COUNTY – A VIBRANT AND SUSTAINABLE COMMUNITY Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 27 ACTION: Federal Highway Corridor Revitalization/Downtown PRIORITY Development Master Plan: Vision, Best Practices, Policy Top Master Plan Draft, Direction, City Role and Resources, Direction and Funding Mechanism v Key Issues Activities/Milestones Time • Corridor Boundaries: Griffin Road to Sheridan Street • Vision • Master Plan • Scope of Project • City Role • Private Sector Role • Improving the Visual Appeal • Corridor Safety • Building Heights • Zoning along the Corridor 1. Define project scope and determine methodology and costs 2. Prepare budget proposal 3. BRIEFING: Draft Budget FY 27 4. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 5. BUDGET HEARINGS: Budget FY27 6. BUDGET DECISION: Budget FY 27 Adoption 7. Develop and issue RFP 8. DECISION: Award Contract for Federal Highway Corridor Revitalization/Downtown Vision and Master Plan 9. Complete Federal Highway Corridor Revitalization/Downtown Vision and Master Plan 4/26 6/26 7/26 8/26 9/26 9/26 10/26 1/27 7/28 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager; Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 28 ACTION: Arts and Entertainment District: Update Report, PRIORITY Direction and Funding Policy High Key Issues Activities/Milestones Time • Vision • Plan/Streetscape • Grant Application • State Funding Request • Costs 1. Finalize Presentation – Vision and Plan 2. PRESENTATION/DECISION: Arts and Entertainment District Plan Approval 3. BUDGET DECISION: Budget FY 26 Adoption 4. Issue a proposal for construction 6/25 7/25 9/25 3/26 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager; Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 29 ACTION: Local Trolley Service: Report with Options, Direction PRIORITY and City Actions Funding Policy High Key Issues Activities/Milestones Time • Bus Shelter Installation • Trolley East-West Service • Tap into Broward County Penny Tax Funding • Route in Dania Beach • Bus Size: 18+ passengers • City Hall to Beach Pilot Project on Weekends • Ridership 1. Prepare Report recent actions, routes, ridership and proposed future actions 2. PRESENTATION/DECISION: Local Trolley Services Report 3. Add bus shelters (at least 4) 4. Develop proposal for Pilot Program City to Beach – Phase 1 1/26 2/26 4/26 9/26 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 30 ACTION: Water Taxi Service: Report with Options, Direction and PRIORITY City Actions Policy High Key Issues Activities/Milestones Time 1. Receive company presentation to individual City Commissioner 2. BRIEFING: Update Report on Water Taxi Service 3. Determine moving forward – RFP/Contract 4. DECISION: Water Taxi Service Direction 4/25 5/25 6/25 8/25 Responsibility: City Commissioner Ryan; Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 31 ACTION: Gateways and Entrance Enhancements – Artistic PRIORITY Signage and Landscaping Report with Options, Policy High v Direction, Funding and City Actions Key Issues Activities/Milestones Time • Link to Public Art Policy • Artistic Signage • Link to Landscaping Projects • Enhancements: Definition • Funding 1. Review by Public Art Advisory Board 2. Prepare a Report and Recommendations 3. PRESENTATION: Gateways and Entrances Enhancements 5/25 11/25 12/25 Responsibility: Eleanor Norena, Community Development Director; Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 32 ACTION: Day of Service/Blight Reduction Action Plan [CRA]: PRIORITY Presentation, Direction and City Supportive Actions Policy High Mgmt Funding Key Issues Activities/Milestones Time • Day of Service: MLK and Arbor Day • Use of Volunteers • Cleanup Opportunities • Link to Holidays – MLK and Arbor Day A. DAY OF SERVICE 1. Develop proposal and prepare plan for MLK and Arbor Day 2. Celebrate MLK Day of Service 3. Celebrate Arbor Day B. BLIGHT REDUCTION ACTION PLAN 1. Define project scope and determine methodology and costs 2. Prepare budget proposal 3. BRIEFING: Draft Budget FY 27 4. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 5. BUDGET HEARINGS: Budget FY27 6. BUDGET DECISION: Budget FY 27 Adoption 11/25 1/26 4/26 4/26 6/26 7/26 8/26 9/26 9/26 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 33 ACTION: Public Arts Policies and Plan Implementation: PRIORITY Maintenance Program Development Policy High Key Issues Activities/Milestones Time • Art Pieces Condition • Art Pieces Maintenance Needs 1. Complete evaluation of art pieces 2. Hire consultant to evaluate and provide recommendation for maintenance of each art piece. 3. Prepare schedule 4. REPORT: Public Art Pieces Maintenance 5. Complete required maintenance 12/25 1/26 2/26 3/26 12/26 Responsibility: Eleanor Norena, Community Development Director; Public Arts Advisory Board Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 34 ACTION: Comprehensive Economic Development Policy and PRIORITY Action Plan – Business Retention and Recruitment: Policy Development Key Issues Activities/Milestones Time • Goals • Best Practices • Targeted Businesses • City Role • CRA Role • Strategy/Action Plan • Business Recruitment • Zoning Changes • Incentives • Potential for Dania Beach • Major Corridors Development/Redevelopment • Partnerships • CRA Director: Hiring 1. Define scope 2. Issue RFP 3. Hire consultant to develop Economic Development Policy and Plan 4. Develop Economic Development Policy and Plan 5. PRESENTATION: Economic Development Policy and Plan 9/25 10/25 1/26 2/27 3/27 Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 35 ACTION: Quality Schools Action Plan: Community Goals and PRIORITY Needs, Report with Options, Direction and City Actions Policy v (in Partnership with Broward Schools) Key Issues Activities/Milestones Time • Dania Beach Recognition: Community Partner of the Year • City Role • School Instability • Enrollment • School Staffing 1. Individual Mayor/City Commissioners working with School Board Members – Advocacy for Dania Beach 2. Partner with community organizations and individuals to break down silos and increase collaboration Ongoing Ongoing Responsibility: Mayor and City Commissioners Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 36 ACTION: Wayfinding Signage Project: Goals, Report with PRIORITY Options, Direction and Funding Policy Key Issues Activities/Milestones Time • Arts and Entertainment District • Phase 1: Major Corridors 1. Finalize Wayfinding Design 2. PRESENTATION/DECISION: Wayfinding Sign Design 3. DECISION: Award Contract for Construction 4. Complete Phase 1 sign installation 6/25 7/25 12/25 12/26 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 37 ACTION: Beach Parking Resolution: Implementation Plan PRIORITY Mgmt Top Key Issues Activities/Milestones Time • Lack of Parking Spaces • Resurfacing and restriping Ocean Park Lot • Increasing Demand for Beach Parking 1. Seek pricing from contractors, select lowest qualified bidder and complete the work in phases. 2. Phase I – resurface/restripe the East and North portions of the lot adjacent to Lucky Fish & from the beach entrance North towards FAU campus & the center parking lane from the restroom facilities North to the turnaround. 3. Phase II – resurface/restripe lot sections next to the Marina and remaining section immediately east of it. Adjustment of pavement markings and reduction of some island sections will result in the increase of parking by 82 stalls in total. (15) in Phase I and (67) in Phase II. 11/25 12/25 12/25 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 38 ACTION: City Resiliency Plan: Development PRIORITY Mgmt Top Key Issues Activities/Milestones Time 1. Finalize contract 2. Complete the development of a Resiliency Plan 3. PRESENTATION: City Resiliency Plan 9/25 10/26 12/26 Responsibility: Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 39 ACTION: Comprehensive Plan Update: Completion and Adoption PRIORITY Mgmt High Key Issues Activities/Milestones Time • Broward County Planning Council (BCPC) approved a provisional certification of the City’s recent (2024) Comprehensive Plan update • 12 months to include Broward’s next updates. 1. Hire consultant to prepare updated document to meet the (BCPC) requirements. 2. Complete draft Comprehensive Plan Update 3. Planning Commission: Review 4. DECISION: Comprehensive Plan Approval 5. Submit to State of Florida 6. Secure State approval
 7. BCPA approval 6/25 5/26 6/26 7/26 8/26 10/26 10/26 Responsibility: Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 40 ACTION: Sand Sports Academy at Frost Park: Implementation PRIORITY Mgmt Key Issues Activities/Milestones Time • Permitting • Final Agreement • Program Development • Community Engagement • Staffing Operations 1. Execute the Agreement 2. Initiate and secure permitting 3. Complete construction 4. Open for operations 5/25 6/25 9/25 9/25 Responsibility: Cassi Waren, Parks and Recreation Director (with Rita Crokett Beach Sports Academy) Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 41 4Management in Progress 2025 – 2026 DATE 2. 1. Short-Term/Vacation Rentals: Update Report Com Dev Ongoing 2 2. CRS Rating: Annual Report Com Dev 7/25 2 3. Code Enforcement/Compliance Quarterly Report Com Dev Ongoing 2 5. Dania Pointe Security Plan: Monthly Report BSO Ongoing 4Major Projects 2025 – 2026 DATE 2. 1. Beach Nourishment Segment 3: Completion Public Services 4/26 2 2. Beach Undergrounding Utilities: Completion Public Services 12/25 2 3. SW 34th Terrace Drainage Project: Construction Public Services 6/25-1/26 2 4. NE 1st Streetscape Project: Completion Public Services 4/26 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 42 GOAL 3 INVESTMENT IN UPGRADING CITY INFRASTRUCTURE AND FACILITIES Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 43 ACTION: Citywide Stormwater Master Plan Development PRIORITY (SWMP): Resident Involvement and Input, Completion Policy Top and Adoption (Including G. O. Bond Referendum and Project Prioritization) Key Issues Activities/Milestones Time • Citywide Flooding Challenges as Defined in “10 Vulnerable Areas” by the SWMP • Project Definition • Project Priority • Project Decisions • Design • Construction Funding 1. Definition of projects and associated locations/areas to be proposed and discussed with CMA and City Administration 2. Prioritization of specific projects determined 3. DECISION: Construction Projects 7/26 9/26 3/27 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 44 ACTION: Southeast Stormwater Project Phases 1: Completion PRIORITY Policy Top Key Issues Activities/Milestones Time • Location of the Lift Station Required Access to the Adjacent Property • Authorization from the Owner due to the Size of Excavation • Fence and Existing Shelter Needing Temporary Removal and Relocation • Temporary Fencing Installation Required • Approval Delay for Proposed Pump Equivalent to Flygt • WSP Reviewing Revised Electrical Design for New Pump Model 1. Injection Wells Construction 2. Coordination with adjacent property owner completed 3. Design Pump Electrical and submittal reviews ongoing 4. Complete Pump Installation 5. DECISION: Easement Agreement 6. Complete Phase 1 Completed Completed Completed 9/25 6/25 4/26 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 45 ACTION: Southeast Stormwater Project Phases 2: PRIORITY Funding Policy Top Key Issues Activities/Milestones Time • Funding 1. DECISION: Exceed $1million Ordinance 2. Begin construction 3. Project Final Completion 6/25 7/25 12/26 Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 46 ACTION: Alternative Transportation Option: Options Research, PRIORITY Report with Options, Direction, Funding Mechanism, Policy Top and City Actions Key Issues Activities/Milestones Time • MPO Funding • Penny Tax to City • FreeBee • Circuit • Potential Partnerships • Potential Ridership • Parking 1. Define scope and develop RFP and prepare Report 2. PRESENTATION: Report on Alternative Transportation Options Responsibility: Ana Garcia, City Manager; Candido Sosa-Cruz, Deputy City Manager Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 47 ACTION: Streetscapes and Medians Beautification Project: Scope PRIORITY and Costs, Direction and Funding Policy High Key Issues Activities/Milestones Time • Link to Landscape Master Plan (LMP) • Final Design • Costs • Funding A. GRIFFIN ROAD SECTION EAST OF I-95 1. Complete Construction B. DANIA BEACH BOULEBARD 1. Complete Design 2. PRESENTATION: Dania Beach Streetscape and Median Design 3. Bid project 4. Complete Construction 12/25 8/25 10/25 TBD TBD Responsibility: Fernando Rodriguez, Public Services Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 48 ACTION: Multi-Modal Mobility Study: Development, Direction, PRIORITY Funding and City Actions Policy Key Issues Activities/Milestones Time • eBikes • Scooters • Golf Carts • Outside Funding Opportunities 1. Investigate eBikes for Dania Beach 2. Define scope of Study, determine costs and funding 3. REPORT: Multi-Modal Mobility Study Concept and Funding Direction 12/25 3/26 4/26 Responsibility: Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 49 ACTION: FEC Corridor Cleanup: Goals, Direction and City PRIORITY Actions Mgmt Top Key Issues Activities/Milestones Time • City Maintenance • FEC Response to Problems • Murals on Blank Walls • Private Buildings • Public Arts Advisory Board 1. Provide bi-weekly maintenance by City-on-City property 2. Proactively reporting FEC responsible areas problems – creating a public record 3. Identify FEC artwork program Ongoing Ongoing 5/25 Responsibility: Fernando Rodriguez, Public Services Director; Eleanor Norena, Community Development Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 50 4Management in Progress 2025 – 2026 DATE 3 1. Preventative Maintenance Program: Update Public Services Ongoing 3 2. Public Services Utilities Mapping Public Services 12/25 3 3. Video Record Drainage Pipes: Annual Program Public Services Ongoing 3 4. Beach Parking Lot Wi-Fi Upgrade for Staff: Completion Finance 7/25 4Major Projects 2025 – 2026 DATE 3 1. Segment III Beach Nourishment – Dune: Design Public Services 2/26 3 2. Ocean Park Revitalization Project: Restroom Construction Public Services 12/26 3 3. NW 1st Streetscape Improvement Project: Construction Public Services 11/26 3 4. Citywide Speed Hump Improvement Project – Phase 1: a. Bid b. Construction Public Services Ongoing 3 5. Road Rehabilitation (2025-2026): Annual Program Public Services Ongoing 3 6. SE 2 Ave. & SE 7 Ave. Water Main Replacement Project: Design Public Services 4/26 3 7. NW/SW 1 Avenue Water Main Project Public Services 4/26 3 8. HMGP Lift Stations Project (4) Public Services 12/26 3 9. SW 34 Terrace Drainage Project: Construction Public Services 2/26 3 10. City Hall Window/Doors Retrofit Project: Completion Public Services 2/26 3 11. Police Station Generator Project Public Services 2/26 3 12. Women’s Club Renovation Project: Construction Public Services 2/26 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 51 4Major Projects 2025 – 2026 (continued) DATE 3 13. Tidal Valves Upgrade Project: Additional 5 Public Services 4/26 3 14. Sanitary Sewer Inflow and Infiltration Project: Completion a. Contracted Work Completion b. Pending CO for Point Repairs Public Services 12/25 3 15. Police Station NW 1st Street Project: Construction Public Services 10/27 3 16. City Hall Office Renovation/Remodel a. Space Evaluation b. Design c. Construction Public Services 8/25 12/25 6/26 3 17. Community Development Renovation: Completion Public Services 11/25 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 52 GOAL 4 OPPORTUNITIES FOR LEISURE AND CULTURAL EXPERIENCES Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 53 ACTION: Parks Master Plan Implementation: Direction and PRIORITY Funding/Parks Master Plan: Update Report, Project with Policy Costs and Funding Mechanism, Recommendations and Direction (Including GO Bond) Key Issues Activities/Milestones Time • Chester Byrd Park Grant Funded: deadline 4/27 • Dog Park Designs: P. J. Meli Park • Playground Replacement: C. W. Thomas Park; P. J. Meli Park; Chester Byrd Park • Inclusive Playground for All Ages and Abilities: C. W. Thomas Park; P.J. Meli Park; Chester Byrd Park; Frost Park A. C. W. THOMAS PARK 1. Complete construction B. P. J. MELI PARK 1. DECISION: Hiring a Construction Manager at Risk 2. Complete design 3. Receive Property Valuation Report 4. DECISION: Budget FY 27 Funding 5. Begin construction C. CHESTER BYRD PARK 1. DECISION: Award Contract 2. Complete design 3. Begin construction 4. Complete construction D. FROST PARK 1. Complete design 2. Begin construction 3. Complete construction 2/26 7/25 5/26 6/26 9/26 TBD 9/25 9/26 11/26 4/27 OTH OTH OTH Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 54 ACTION: Youth Activities Enhancements: Needs Assessment, PRIORITY Report with Options, Partners, Direction and City Policy Actions Key Issues Activities/Milestones Time • Facilities • Capacity • Community Engagement • Community Feedback • Potential Partners 1. Conduct surveys via social media, the Pioneer, Website, paper survey at Centers with PIO Office 2. Prepare Report on initial survey results 3. REPORT: Youth Activities Enhancements 7/26-10/26 2/27 3/27 Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 55 ACTION: Dog Park(s) Expansion and Venues: Report with PRIORITY Options, Direction and Funding Policy Key Issues Activities/Milestones Time • Land/Space Available • Funding – Long Term • Policy/Enforcement • Sponsorships • Marketing Dog Park and Other Dog Friendly Destinations 1. Identify potential sponsors 2. Identify improvements at Tigertail Dog Park 9/25 9/25 Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 56 ACTION: PAL Program Pilot: Report, Direction, Funding, and PRIORITY City Actions Mgmt High Key Issues Activities/Milestones Time • Use of C. W. Thomas Park • Coaching Opportunities • Program Opportunities 1. Complete Study of Initial PAL Pilot Programs 2. Present to City Manager 3. Initiate BSO involvement in PALS Pilot 2/26 3/26 6/26 Responsibility: Broward Sheriff’s Office Jason Tavala; Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 57 ACTION: Olsen Middle School Park: Design Completion, 5K Run PRIORITY Initiated and Construction Funding Mgmt High Key Issues Activities/Milestones Time • Final Design • Project Phasing • Park Impact Fee • Costs • Funding • Playground Equipment Replacement • Inclusive Playground for All Ages and Abilities A. PHASE 1 LAND 1. Complete design 2. Bid construction 3. DECISION: Award Contract for Construction 4. Begin construction 5. Complete construction B. PHASE 2 COMMUNITY BUILDING 1. Complete School Board Agreement 12/25 2/26 5/26 7/26 12/27 TBD Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 58 ACTION: Playground Equipment Replacement: Report with PRIORITY Options, Direction and Funding Mgmt Key Issues Activities/Milestones Time • Costs • Funding 1. Receive grant notification on Small Tot Lot Playground at Dania Cove FRDAP 2. Complete construction 6/25 1/26 Responsibility: Cassi Waren, Parks and Recreation Director Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 59 4Management in Progress 2025 – 2026 TIME 4 1. Recreation Programs Marketing and Promotion P&R Ongoing 4 2. After-School Programming /Summer Camps a. Frost Park b. C. W. Thomas Park c. P. J. Meli Park P&R Ongoing 4 3. Summer Programs a. Frost Park – T-Ball b. P. J. Meli – Adult Softball, Swimming Classes c. C. W. Thomas Park – Football, Basketball, Soccer, Swimming Classes P&R Ongoing 4 4. Senior Programs: Enhancements P&R Ongoing 4Major Projects 2025 – 2026 TIME 4 1. C. W. Thomas Park Improvement Project: Completion a. Demolish Old Site b. Build New Facility P&R 2/26 4 2. Ocean Park Restrooms Construction: Completion Public Services 12/26 4 3. Ocean Park Parking Lot Resurfacing: Completion Public Services 12/25 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 60 Policy Calendar 2025 – 2026 Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 61 MONTH May 2025 1. BRIEFING: Update Report on Water Taxi Service 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 62 MONTH June 2025 1. DECISION: Strategic Plan 2025-2030-2040 and Action Agenda 2025-2026 Adoption 2. DECISION: Easement Agreement for Southeast Stormwater Project Phase 1 3. DECISION: Exceed $1million Ordinance for Southeast Stormwater Project Phase 2 4. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 63 MONTH July 2025 1. BRIEFING: Draft Budget FY 26 a. Management Succession b. City Service Levels and Staff c. BSO Salaries d. BSO Position: Sergeant for Midnights e. P. J. Meli Park and Frost Park f. Cyber Security 2. PRESENTATION/DECISION: Arts and Entertainment District Plan Approval 3. PRESENTATION/DECISION: Wayfinding Sign Design 4. DECISION: Hiring a Construction Manager at Risk 5. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 64 MONTH August 2025 1. BUDGET WORKSHOP: Budget Presentation, Discussion and Direction (if needed) 2. DECISION: Water Taxi Service Direction 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 65 MONTH September 2025 1. BUDGET HEARINGS: Budget FY26 2. BUDGET DECISION: Budget FY 26 Adoption 3. DECISION: Reserve Policy Approval 4. DECISION: Travel Policy Approval 5. DECISION: Naming Rights Policy Approval 7. DECISION: Award Contract for Wayfinding Signs Construction 8. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 66 MONTH October 2025 1. PRESENTATION: Dania Beach Streetscape and Median Design 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 67 MONTH November 2025 1. 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 68 MONTH December 2025 1. PRESENTATION: Gateways and Entrances Enhancements 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 69 MONTH January 2026 1. 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 70 MONTH February 2026 1. PRESENTATION/DECISION: Local Trolley Services Report 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 71 MONTH March 2026 1. DECISION: City Debt Policy and Level Approval 2. REPORT: Public Art Pieces Maintenance 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 72 MONTH April 2026 1. BRIEFING: Initial Budget Framework 2. BRIEFING: Financial Plan and Initial Discussion on Budget FY 27 3. REPORT: Multi-Modal Mobility Study Concept and Funding Direction 4. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 73 MONTH May2026 1. DECISION: Award Contract for Olsen School Land Construction 2. 3. Action Agenda 2025 – 2026/Mayor and City Commission/Dania Beach, FL Copyright © 2025: Lyle Sumek Associates, Inc. Project 250201 74 MONTH June 2026 1. BRIEFING: Update Report on AI 2. 3. City of Dania Beach City Attorney Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Eve A. Boutsis, City Attorney SUBJECT: Second Amendment to Site Agreement for Tower at Fire Station Request: That the City Commission authorize the proper City officials to execute the Second Amended Agreement, extending STC’s use of the tower located at the City’s Fire Station through July 26, 2037. Background: The City and Sprint Spectrum, L.P. (now known as STC Five LLC, a/k/a “STC”) entered into a PCS Site Agreement dated August 27, 2002 (the “Original Agreement”), covering the tower at the City’s Fire Station, together with an easement for ingress and egress. The Site is used for maintaining and operating a communications facility, including tower structures, equipment shelters, cabinets, meter boards, utilities, antennas, equipment, any related improvements and structures and related uses incidental. The parties entered into a First Amendment to PCS Site Agreement dated September 1, 2021 (the “First Amendment” and together with the Original Agreement, the “Agreement”), which extended the term of the Original Agreement to July 26, 2027. Effective July 27, 2027, the annual rent payable under the Agreement shall be Forty-Six Thousand Three Hundred-Seventy and 96/100 Dollars ($46,370.96). STS has requested to extend the Agreement. Effective July 27, 2028, and on each anniversary of such date thereafter and continuing for the duration of the Agreement, including all renewals thereof, the rent payable hereunder shall increase by three percent (3%) over the rent due in the immediately preceding lease year. Three percent increase is the industry standard. Budgetary Impact The City shall earn revenue from the agreement, increasing annually by three percent. Recommendation That the Commission adopts this Resolution and authorizes execution of the Second Amendment. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDED SITE AGREEMENT WITH STC FIVE LLC (A/K/A STS)TO EXTEND STS’S USE OF THE FIRE STATION TOWER THROUGH JULY 26, 2037, WITH A THREE PERCENT INCREASE TO THE UNDERLYING PAYMENT TO THE CITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City and Sprint Spectrum, L.P. (now known as STC Five LLC, a/k/a “STS”) entered into a PCS Site Agreement dated August 27, 2002 (the “Original Agreement”), the tower at the City’s Fire Station across from City Hall, together with an easement tor ingress, egress and utilities; and WHEREAS, the Site is used for maintaining and operating a communications facility, including tower structures, equipment shelters, cabinets, meter boards, utilities, antennas, equipment, any related improvements and structures and related uses incidental; and WHEREAS, the parties entered into a First Amendment to PCS Site Agreement dated September 1, 2021 (the “First Amendment” and together with the Original Agreement, the “Agreement”), which extended the term of the Original Agreement to July 26, 2027; and WHEREAS, effective July 27, 2027, the annual rent payable under the Agreement shall be Forty-Six Thousand Three Hundred-Seventy and 96/100 Dollars ($46,370.96); and WHEREAS, effective July 27, 2028, and on each anniversary of such date thereafter and continuing for the duration of the Agreement, including all renewals thereof, the rent payable hereunder shall increase by three percent (3%) over the rent due in the immediately preceding lease year; and WHEREAS, the parties desire to enter into this Second Amendment to further extend the term of the Agreement to July 26, 2037, and as otherwise set forth in the attached Second Amended Agreement, incorporated by reference herein, as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. 2 RESOLUTION #2025-______ Section 2.That the proper City officials are authorized to execute the attached Second Amended Agreement, extending STS’s use of the tower located at the City’s Fire Station through July 26, 2037. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on ______________________, 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY 1 61002647 v2 BU# 878287; F-2 Dania Beach FD STATE OF FLORIDA ) COUNTY OF BROWARD ) SECOND AMENDMENT TO PCS SITE AGREEMENT THIS SECOND AMENDMENT TO THE PCS SITE AGREEMENT (the “Amendment”) is made and entered into effective as of the last date of execution set forth below, by and between CITY OF DANIA BEACH, having a mailing address of 100 W Dania Beach Blvd., Dania Beach, Florida 33004 (“City”), and STC FIVE LLC., a Delaware Limited Liability Company, having a mailing address of c/o STC USA Inc., Attention: Legal - Real Estate Department, 2000 Corporate Drive, Canonsburg, Pennsylvania 15317 (“STC”). WHEREAS, City and Sprint Spectrum, L.P. entered into a PCS Site Agreement dated August 27, 2002 (the “Original Agreement”), covering certain real property, together with an easement tor ingress, egress and utilities thereto, being more particularly described in Exhibit “A” attached to this Amendment (the “Site”), a memorandum of which Agreement as filed for record on September 11, 2002 in O.R. Book 33777, Page 1636 in the Public Records of Broward County, Florida (the “MOL”); and WHEREAS, the Site is used for maintaining and operating a communications facility, including tower structures, equipment shelters, cabinets, meter boards, utilities, antennas, equipment, any related improvements and structures and related uses incidental; and WHEREAS, the parties entered into that certain First Amendment to PCS Site Agreement dated September 1, 2021 (the “First Amendment” and together with the Original Agreement, the “Agreement”) which extended the term of the Original Agreement to July 26, 2027; and WHEREAS, the parties desire to enter into this Amendment to further extend the term of the Agreement to July 26, 2037 and as otherwise set forth in this Amendment. NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements contained in this Amendment, the receipt and sufficiency of which are acknowledged and agreed upon, the parties agree as follows: 1. AMENDMENTS. The Agreement is amended as follows: (a) Additional Renewal Terms. Section 2 of the Original Agreement, as amended by the First Amendment, is hereby further amended such that the Agreement is extended through July 26, 2037. (b) Consideration. Notwithstanding any provision of Section 3 of the Original Agreement, as amended by the First Amendment, to the contrary, effective July 27, 2027 (it being understood that the rent increase due July 27, 2026 shall take place in accordance with the terms of the First Amendment) in lieu of any other increases in rent set forth in the Agreement: 2 61002647 v2 BU# 878287; F-2 Dania Beach FD (i)Effective July 27, 2027, the annual rent payable under the Agreement shall be Forty-Six Thousand Three Hundred-Seventy and 96/100 Dollars ($46,370.96). (ii)Effective July 27, 2028, and on each anniversary of such date thereafter and continuing for the duration of the Agreement, including all renewals thereof, the rent payable hereunder shall increase by three percent (3%) over the rent due in the immediately preceding lease year. (iii)CITY’s and STC’s obligations pursuant to Section 29 of the Agreement regarding co-location by STC shall continue in full force and effect. (c) Notice.The Agreement is amended to reflect the following changes to City’s notice address: To City: Ana M. Garcia, ICMA-CM City Manager City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, Florida 33004 With a copy to: Eve A. Boutsis, City Attorney City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, Florida 33004 2. MISCELLANEOUS. (a)Full Force and Effect. All of the terms. provisions, covenants and agreements contained in the Agreement are incorporated by reference in the same manner and to the same extent as it all such terms, provisions, covenants and agreements were fully set forth in this document City and STC ratify, confirm and adopt the Agreement as of the date of this Second Amendment and acknowledge that there are no defaults under the Agreement, First Amendment or events or circumstances which, with the giving of notice or passage of time or both, would ripen into events of default. Except as otherwise expressly amended, all the terms and conditions of the Agreement shall remain in and continue in full force and effect. In case of any inconsistency between the Agreement, the First Amendment or the MOL and this Second Amendment, the terms and conditions of this Second Amendment shall govern and control. (b)Binding Effect. This Amendment shall be binding upon the heirs, legal representatives, successors and assigns of the parties. The parties shall execute and deliver such further 3 61002647 v2 BU# 878287; F-2 Dania Beach FD and additional instruments, agreements and other documents as may be necessary to evidence or carry out the provisions of this Amendment. (c)Representations and Warranties. City represents and warrants that: (i) City is duly authorized to and has the full power and authority to enter into this Amendment and to perform all of City’s obligations under the Agreement as amended by this document. (ii)STC is not currently in default under the Agreement, and the First Amendment and to City's knowledge, no event or condition has occurred or presently exists which, with notice or the passage of time or both, would constitute a default by STC under the Agreement. (iii) City agrees to provide such further assurances as may be requested to carry out and evidence the full intent of the parties under the Agreement as amended and ensure STC’s continuous and uninterrupted use, possession and quiet enjoyment of the Site under this Agreement. (d)All Other Terms Unchanged. Except to the extent expressly amended hereby, all other terms and conditions of the Agreement shall remain in full force and effect. (e)Recording. At any time following the execution of this Amendment by the parties, STC, at its cost and expense, shall have the right, at any time during the term of the Amendment, as may be amended from time to time, and for no additional consideration payable to City, to record in the appropriate recording office for land records: (i) a memorandum of this Amendment (“Memorandum”) and City covenants and agrees to execute the Memorandum within thirty (30) days following STC’s written request; and (ii) a notice or affidavit of amendment to lease (each, a "Notice of Amendment to Lease’“) executed solely by STC. Each of the Memorandum and the Notice of Amendment to Lease are intended to provide record notice of the terms of this Amendment (f)Counterparts. This Amendment may be acknowledged and delivered by electronic and digital signatures and in any number of counterparts, and in any number of counterparts, and each such counterpart shall constitute an original, but together such counterparts shall constitute only one instrument. (g)Electronic Signatures. Each party agrees that the electronic signatures of the parties included in this Amendment are intended to authenticate this writing and to have the same force and effect as manual signatures. As used in this document, “electronic signature” means any electronic sound, symbol, or process attached to or logically associated with this Amendment and 4 61002647 v2 BU# 878287; F-2 Dania Beach FD executed and adopted by a party with the intent to sign such Amendment, including facsimile or email electronic signatures. SIGNATURES ON THE FOLLOWING PAGES 5 61002647 v2 BU# 878287; F-2 Dania Beach FD IN WITNESS OF THE FOREGOING, the parties have set their hand and seal as of the last date set forth below. CITY: ATTEST:CITY OF DANIA BEACH, FLORIDA, a Florida municipal corporation ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR Date: __________________________ APPROVED AS TO FORM AND CORRECTNESS EVE A. BOUTSIS ANA M. GARCIA, ICMA-CM CITY ATTORNEY CITY MANAGER 6 61002647 v2 BU# 878287; F-2 Dania Beach FD WITNESSES: STC: STC FIVE LLC, a Delaware limited liability company Print Name: By: Global Signal Acquisitions III LLC, a Delaware limited liability company, its Attorney in Fact Print Name: By: Name: Its: Date: _________________________ STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, on ,2025 by , as ______________________ of GLOBAL SIGNAL ACQUISITIONS III LLC, a Delaware limited liability company, as Attorney in Fact of of STC Five LLC, a Delaware limited liability company. He/she is personally known to me or has produced as identification. My Commission Expires: Notary Public, State of Print Name A-1 61002647 v2 EXHIBIT “A” City of Dania Beach Public Services Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director SUBJECT: APPROVAL OF BID AWARD – ITB 25-009 “PURCHASE OF STORAGE SHEDS” Request: The Public Services Department (PSD) is requesting approval of a bid from JC Enterprises in response to ITB 25-009 for the purchase of five 30 foot x 24 foot pre-fabricated storage sheds to be placed at PSD compound in the amount of $43,125.00 each for a total of $215,625.00. Background: Currently Public Services, Community Development, Community Redevelopment Agency, Human Resources, Information Technology, and the Parks and Recreation Departments are renting storage units at a cost of approximately $31,000.00 yearly. To eliminate the high monthly cost of storage units, two sheds will be used as storage for all departments. The other three sheds will be used by PSD to store small equipment and supplies. An ITB was issued, with responses opened and evaluated in April 2025. The evaluation committee reviewed the following results: JC Enterprises $215,625 Backyard Depot $225,125 The evaluation committee selected JC Enterprises as the lowest qualified bidder. Budgetary Impact Funding will be appropriated from the M&E General Account Number 505-39-02-539-64-00. Upon approval, a budget transfer will be processed from the 505-39-02-539-52-60 “Operating Supplies Buildings” S40,000.00, 505-39-02-539-34-10 “Contractual Services General,” $80,000.00 and the 001-39-04-539-46-50 “Repairs and Maintenance Services Grounds” $95,625.00. Recommendation PSD recommends approval of the attached proposal from JC Enterprises for the purchase of the storage sheds. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 25-009, ENTITLED “PURCHASE OF FIVE (5) PREFABRICATED STORAGE SHEDS” TO JC ENTERPRISES, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FIFTEEN THOUSAND SIX HUNDRED TWENTY-FIVE DOLLARS ($215,625.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Services Department (PSD) and other departments that include Community Development, Human Resources, and Park and Recreation require additional storage space for small equipment, supplies and furniture; and WHEREAS, the acquisition of storage sheds will eliminate the ongoing monthly rental cost incurred by various departments; and WHEREAS, PSD and the Procurement Division developed and carried out ITB 25-009 for the purchase of five prefabricated storage sheds, which resulted in the below listed bids: Price per Shed Total Cost – 5 sheds 1. JC Enterprises $43,125.00 $215,625 2. Backyard Depot $45,025.00 $225,125; and WHEREAS, the Bid Committee’s assessment of the bid packages provided resulted in the selection of JC Enterprises as the lowest and most qualified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission authorizes the proper City officials to execute a contract with JC Enterprises for the purchase of five (5) storage sheds in an amount not to exceed Two Hundred Fifteen Thousand Six Hundred Twenty Five Dollars ($215,625.00). Section 3.That funding will be appropriated from the M&E General Account Number 505-39-02-539-64-00. Upon approval a budget transfer will be processed from the 505- 39-02-539-52-60 “Operating Supplies Buildings” S40,000.00, 505-39-02-539-34-10 2 RESOLUTION #2025-______ “Contractual Services General,” $80,000.00 and the 001-39-04-539-46-50 “Repairs and Maintenance Services Grounds” $95,625.00. Section 4.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on __________________, 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY 1 CITY OF DANIA BEACH, FLORIDA Purchase and Installation of Prefabricated Sheds (Re-issue) CITY INVITATION TO BID (“ITB”) NO. 25-009 Prepared by: City of Dania Beach, Florida 100 W. Dania Beach Boulevard Dania Beach, FL 33004 Tuesday, March 18, 2025 Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 2 Table of Contents 1. NOTICE TO BIDDERS 2. GENERAL TERMS & CONDITIONS 3. SPECIAL CONDITIONS 4. SCOPE OF WORK 5. BID FORM 6. BIDDER SUBMISSIONS Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 3 1. NOTICE TO BIDDERS CITY OF DANIA BEACH, FLORIDA INVITATION TO BID FOR "Purchase and Installation of Prefabricated Sheds (Re-issue)" 25-009 NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City” or “Owner”) will be accepting sealed Bids for its “Purchase and Installation of Prefabricated Sheds (Re-issue), 25-009”. Bids will be accepted on the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl until Friday, April 11, 2025, at 1:00 pm. Bids received after this time will be rejected. All submissions will remain confidential and exempt from public record disclosure requirements until the response opening is conducted. PROJECT DOCUMENTS Documents may be obtained from https://procurement.opengov.com/portal/daniabeachfl/projects/125574. BID DOCUMENTS Bids must be submitted electronically on the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl, the City’s designated electronic bidding system. All bid prices shall be guaranteed firm for a minimum of one hundred twenty (120) calendar days after the submission of the bid. No bidder may withdraw a bid within ninety (90) calendar days after the bid opening date. Pursuant to Florida law, all Bids are exempt public records until thirty (30) days after opening, or award of bid, whichever is sooner. In the event presentations are necessary, all non-presenting bidders will be required to exit the room during the presentations of each of the other bidders as portions of selection committee meetings at which presentations are made are exempt from Florida’s public meeting laws. Bids will be publicly opened and read aloud immediately after the submission deadline on the Bid due date referenced above using Microsoft Teams meeting software. Award of a contract will be made at a subsequent City Commission meeting All bidders are advised that the City has not authorized the use of the City seal by individuals or entities responding to City bids. Bidders shall demonstrate successful performance of projects of a similar magnitude, scope and value as this project. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 4 The City Commission of the City of Dania Beach reserves the right to reject any and all bids, to waive any informality in a bid and to make an award in the best interests of the City, as Owner. CITY OF DANIA BEACH, FLORIDA Published on: Tuesday, March 18, 2025 Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 5 2. GENERAL TERMS & CONDITIONS 2.1 NO BIDS OR PROPOSALS If a Bidder or Offeror does not intend to bid or submit a proposal, please indicate the reason, such as insufficient time to respond, do not offer product or service, unable to meet specifications, schedule would not permit, or any other reason. 2.2 CAUSES FOR REJECTION OF A BID OR PROPOSAL A. No bid or proposal will be considered or accepted that, in the opinion of the City, is informal or unbalanced, or contains inadequate or unreasonable prices for any items; each item must carry its own proportion of the cost as nearly as is practicable. However, the City shall be under no obligation to investigate the correctness of any bid or proposal, and the Bidder or Offeror by signing the bid or proposal shall be deemed to have verified that no errors appear in the bid or proposal as submitted. Any alterations, erasures, interlineations or failures of a bid or proposal to contain all items called for in the solicitation may result in rejection of the bid or proposal. B. If any Bidder or Offeror violates any provision in the solicitation, such Bidder or Offeror may be disqualified from performing the Project Work, or from furnishing the requested services for which the bid or proposal was submitted, and the Bidder or Offeror may be further disqualified from bidding or submitting proposals on any future bids or proposals for work, for goods, or for services for the City. 2.3 GENERAL CONDITIONS A. Purpose: The purpose of the Invitation to Bid is to establish between the City and the Contractor an agreement to perform the project work. B. Documentation: Bidder shall submit in its bid the following: 1. Evidence that the Bidder is certified and licensed to perform the required services in the State of Florida. The successful Bidder must be in compliance with all applicable laws and regulations; 2. A statement stating the number of years the Contractor has been a qualified provider of the requested services; and 3. A complete Bidder’s Questionnaire; it is made a part of and is incorporated into the ITB by this reference. C. Bidder Expenses: Bidders are solely responsible for their own expenses in preparing and submitting Bids, and for any meetings, negotiations or discussions with the City or its representatives and consultants, relating to or arising from this ITB. The City and its representatives, agents, consultants and advisors shall not be liable to any Bidder for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, or for any other matter whatsoever, incurred by any Bidder in preparing and submitting a Bid, or participating in negotiations for a contract, or any other activity related to or arising out of this ITB. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 6 D. No Contract: By submitting a Bid and participating in the process as outlined in this ITB, Bidders expressly agree that no contract of any kind is formed under or arises from this ITB prior to the complete signing by both parties of a formal written contract. E. Conflict of Interest: Bidders shall disclose any potential conflicts of interest and existing business relationships they may have with the City. If requested by the City, a Bidder should provide all pertinent information regarding ownership of the entity within forty-eight (48) hours of the City’s request. F. General Conditions: The agreement to be awarded will be subject to the provisions of the United States Constitution, Florida laws, statutes and ordinances of the United States of America, the State of Florida, Broward County and the City of Dania Beach. 2.4 SPECIAL CONDITIONS A. Any and all Special Conditions contained in the solicitation that may be in variance or conflict with the General Conditions shall have precedence over the General Conditions. If no changes or deletions to General Conditions are made in the Special Conditions, then the General Conditions shall prevail in their entirety. B. The solicitation, Bidder Submissions, Specifications, Attachments, Addendum or Addenda, the legal advertisement of the solicitation and any other pertinent documents form a part of the solicitation, and ultimately, the agreement; all of the documents are made a part of and are incorporated into the solicitation and the awarded agreement. 2.5 PUBLIC ENTITY CRIMES STATEMENT A person or affiliate who, or which has been placed on the State of Florida convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid or proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids or proposals on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 F. S. for CATEGORY TWO, which is $35,000.00, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. A form to that effect, as mentioned above, must be submitted by the Bidder or Offeror. A copy of the Sworn Statement on Public Entities Crimes can be found in the attachments; a copy is made a part of and is incorporated into the solicitation by this reference. 2.6 PRICES, TERMS ARE TO BE FIRM A. The Bidder or Offeror warrants by virtue of its Bid or proposal that the prices, terms and conditions contained in the solicitation shall be firm for a period of no less than one hundred twenty (120) calendar days from the date of the solicitation opening. B. The bid or proposal prices shall include all permit fees, royalties, license fees, taxes and other costs arising from the use of the materials and equipment in any way involved in the Project Work, as well as Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 7 all costs of packaging, transporting and delivery of any materials and equipment to the designated location within the City, and the site cleanup. C. The City may require the addition or deletion of services from the Contractor if the requirements and needs of the City change, in City’s sole opinion. This may entail additional services and additional locations. The Contractor shall provide the City with costs for these additional services and additional locations or both, based upon the cost structure utilized in establishing the pricing for listed locations in initially contracted areas. Deletion of locations, services, or both shall be handled in the same manner as described above. If the costs offered are not acceptable to the City, the City reserves the right to procure the additional services from one or more other Contractors. 2.7 PROTECTION OF PROPERTY A. The successful Bidder or Offeror shall at all times guard against damage or loss to City property or property of other persons, vendors or Contractors and shall be responsible for replacing or repairing any such damage or loss. The Contractor will be required to report any such damages immediately to the City’s representative in charge of the Project. The successful Bidder or Offeror shall ensure that the area in which the sidewalks are being replaced that pedestrians, and the general public are not injured nor have access to the area (safety screening) in which work is proceeding. B. The City reserves the right to repair any damages created by the Contractor and to deduct the appropriate amount from any payment due to the Contractor. In all cases, the decision of the City is final. 2.8 TRASH Contractor shall be responsible for the daily removal of trash and debris from the Project work sites and upon completion of the Project Work. 2.9 INSTRUCTIONS TO BIDDERS Taxes: The City is exempt from any taxes related to the requested services, which may otherwise be imposed by the state or federal government. This exemption does not transmit to suppliers in their purchases of goods or services, used in work or goods supplied to the City. The Contractor shall pay all applicable sales, consumer, use and other similar taxes required by law. The Contractor is responsible for reviewing the pertinent state statutes involving the sales tax and complying with all requirements. 2.10 RETENTION OF RECORDS AND RIGHT TO ACCESS The successful Bidder or Offeror shall preserve and make available all financial records, supporting documents, statistical records, and any other documents pertinent to the agreement for a period of three (3) years after termination or conclusion of the agreement, or if an audit has been initiated and audit findings have not been resolved at the end of these three (3) years, the records shall be retained by the City until resolution of audit finding. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 8 2.11 NON-COLLUSION STATEMENT By submitting a bid or proposal, the Bidder or Offeror affirms that the bid or proposal is without previous understanding, agreement, or connection with any person, business, or corporation and that the bid or proposal is in all respects fair, and made without collusion or fraud. The Non-Collusion Affidavit form must be executed by the Bidder or Offeror; a copy of the form can be found in the Bidders Submissions; it is made a part of and is incorporated into the solicitation by this reference. 2.12 MINIMUM AND MANDATORY TECHNICAL SPECIFICATIONS The technical specifications may include items that are considered minimum, mandatory, or required. If any Bidder or Offeror is unable to provide these items, and feels that the technical specifications are overly restrictive, the Bidder or Offeror must notify the City of Dania Beach in writing immediately. Such notification must be received by the City prior to the deadline contained in the solicitation, for questions of a material nature, at least ten (10) calendar days prior to the solicitation opening date. If no such notification is received prior to that deadline, the City will consider the technical specifications to be acceptable to the Bidder or Offeror. 2.13 PUBLIC RECORDS A. Bid or Proposal Submissions Shall Become City Property: All submissions become the property of the City and will not be returned to the Bidder or Offeror. The City will hold all submissions in confidence unless otherwise required by law. B. Contractor’s Obligations: Bidders or Offerors should be aware the City is a “public body” as defined in Florida Statutes, Section 119.011(2) and that it is subject to Florida Statutes, Section 119.0701(2) (a), and the related provisions of the Florida Public Records Law. If awarded this project, the following will apply: 1. Documents to Be City Property: Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with the contract are and shall remain the property of the City. 2. Maintenance of Records: Bidder or Offeror agrees to keep and maintain public records in Bidder’s or Offeror's possession or control in connection with Bidder’s or Offeror's performance under the contract. Bidder or Offeror additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Bidder or Offeror shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract, and following completion of the contract until the records are transferred to the City. 3. Response to Public Records Requests: Upon request from the City custodian of public records, Bidder or Offeror shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 9 4. Delivery of Records: Upon completion of the contract or in the event of termination by either party, any and all public records relating to the contract in the possession of the Bidder or Offeror shall be delivered by the Bidder or Offeror to the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by Bidder or Offeror shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of the contract, the Bidder or Offeror shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. Any compensation due to Bidder or Offeror shall be withheld until all records are received as provided in this solicitation. 5. Failure to Comply: Bidder’s or Offeror's failure or refusal to comply with the provisions of this section shall result in the immediate termination of the contract by the City. C. Florida Public Records Law: Pursuant to Section 119.0701(2) (a), Florida Statutes: IF THE BIDDER OR OFFEROR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE BIDDER’S OR OFFEROR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE BIDDER OR OFFEROR MUST CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Elora Riera, City Clerk Mailing Address: 100 W. Dania Beach Boulevard, Dania Beach, Florida 33004 Telephone number: 954-924-6800, Ext. 3623 Email: eriera@daniabeachfl.gov 2.14 SUCCESSORS AND ASSIGNS The City and Contractor, respectively, will bind themselves, their partners, successors, assigns and legal representatives to the agreement. Neither party to the agreement shall assign or subcontract it or any portion of it, without the advance written consent of the other. 2.15 QUALIFICATION OF BIDDERS OR OFFERORS A. Bidders’ or Offeror's Qualifications: The Bidder or Offeror shall complete the Questionnaire Section, along with any other evidence of satisfactory experience and ability to perform the proposed Work. The failure of Bidder or Offeror to demonstrate successful performance of projects of a similar magnitude, scope and value as this project may be deemed to be grounds for declaring the Bidder or Offeror to be non-responsible. B. Certified Financial Statement: If requested by the Owner, the Bidder or Offeror shall submit a certified financial statement, prepared within thirty (30) days of submission of the bid, indicating current financial resources, liabilities, capital equipment, and financial history performance. C. Disqualification: A Bidder or Offeror shall be disqualified and its unopened Bid or Proposal shall be rejected by the City for any one or more of the following reasons: Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 10 1. Reason to believe that collusion exists among the Bidders or Offerors. 2. The Bidder or Offeror is or has been involved directly or indirectly in litigation or arbitration against the Owner within the past ten (10) years. 3. The Bidder or Offeror has defaulted on any previous contract with the Owner within the past ten (10) years or is in arrears on an existing contract. 4. The submittal of more than one Bid or Proposal from an individual, firm, partnership, corporation or association under the same or different names. All such parties shall be disqualified. 5. Untimely bids or proposal shall be automatically and absolutely disqualified and returned unopened. Excuses for the untimely submittal shall not be accepted. The time of bid or proposal receipt documented by the City Clerk’s office shall determine the timeliness of the Bid or Proposal. D. Non-responsible Bidder or Offeror : A Bidder or Offeror may be determined by the Owner to be “non-responsible” once Bids or Proposals are opened, and a Bid or Proposal may be rejected for any one or more of (but not limited to) the following reasons: Determination of a lack of competency as may be revealed by qualification statements, financial statements, experience records or other information disclosed to Owner by other sources. The Bidder's or Offeror's uncompleted or pending workload on other projects, which in the judgment of the Owner may cause detrimental impact on timely completion of the Work. The appearance of an unbalanced Bid or Proposal, as determined by the Owner. If the Bidder or Offeror makes one or more false statements or provides false information in connection with any portion of the bidding documents. If the Bidder or Offeror fails to demonstrate successful performance and completion of projects of a similar magnitude, scope or value as this project. E. Non-responsive Bidder or Offeror : A Bidder or Offeror may be deemed to be non-responsive and a Bid or Proposal may be rejected for any of, but not limited to, the following reasons: 1. If the Bidder or Offeror fails to submit a complete Bid or Proposal, including but not limited to, submitting evidence of all insurance coverages required by the Bid or Proposal and the Contract Documents. 2. If the Bidder or Offeror fails in any way to abide by any of the provisions of the Contract Documents. 2.16 CONTRACTOR'S RELATION TO THE CITY - INDEPENDENT CONTRACTOR It is expressly agreed upon and understood that the Contractor will be in all respects an independent contractor as to the Project Work, and that the Contractor is in no respect an agent or employee of the City. The agreement will specify the Project Work to be done by the Contractor, but the method to be employed to accomplish the work shall be the responsibility of the Contractor, unless otherwise provided in writing in the agreement. Contractor and its employees are not entitled to any of the benefits that the City provides for City employees. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 11 2.17 EMPLOYEES OF THE CONTRACTOR A. Contractors shall only designate employees who are sufficiently skilled to provide the required services specified in the solicitation. Any person employed to provide the services who fails, refuses or neglects to obey the instructions of the City's representative in anything relating to these services, or who appears to be disorderly, insubordinate, or incompetent shall upon the order of City's representative, be immediately relieved by the Contractor from the Project Work. Any interference with, or any abusive or threatening conduct toward any City representative, its assistants or inspectors by the Contractor, its employees or agents, or any member of the public shall be grounds for the City to terminate the agreement and re-let the work. The Contractor shall furnish all labor, materials, supplies and equipment necessary to properly maintain all Project Work areas in an acceptable and safe condition. B. Contractor agrees that it and its officers shall be held fully responsible, except as otherwise prohibited by law, for all acts of their employees while in their employ. 2.18 AVAILABILITY OF FUNDS The obligations of the City under the awarded agreement will be subject to the availability of funds. 2.19 LICENSES, PERMITS, AND FEES In accordance with the Public Bid Disclosure Act, Section 218.80, Florida Statutes, each license, permit, or fee a Contractor will have to pay the City before or during the work, items or services to be provided or the percentage method or unit method of all licenses, permits, and fees required by the City and payable to the City by virtue of the work, items, or services as part of the agreement are as follows: A. Contractor shall have and maintain during the term of the agreement any and all appropriate City licenses, fees (and business tax receipts, if applicable), which shall be paid in full in accordance with the City's fee structure for such items. THERE WILL NOT BE ANY PERCENTAGE REDUCTION OR WAIVING OF CITY LICENSES, FEES (OR BUSINESS TAX RECEIPTS, IF APPLICABLE). B. During the performance of the agreement, there may be times when the Contractor will be required to obtain a permit for such work, or in connection with the items or services. It is the responsibility of the Contractor to ensure that it has the appropriate permits as may become necessary during the performance of the work. Any fees related to the required permits in connection with the agreement will be the sole responsibility of the Contractor. C. Licenses, permits, and fees may be required by Broward County, the state of Florida or the federal government. D. City will reimburse permit fee costs related to dewatering and National Pollutant Discharge Elimination System (NPDES). Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 12 2.20 TERMINATION OF AGREEMENT If the successful Bidder or Offeror who or which is awarded the contract fails to provide the services, or shall in any other manner commit a breach of the agreement and fails to remedy the same within five (5) calendar days after receipt of written notice from the City, the City may terminate the agreement resulting from the solicitation without any further notice to the Contractor. City representatives will review the construction services periodically to assure that the requirements of the agreement are being met. If any work is unsatisfactory, the Contractor shall be contacted, and the discrepancies corrected at no additional cost to the City. If deficiencies are not corrected within five (5) working days, the City may, at its option, perform the required services or contract to have them performed and deduct the cost of those services from the agreement cost. 2.21 TERMINATION OF AGREEMENT FOR CAUSE If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under the agreement, or if the Contractor shall violate any of the provisions of the agreement, the City may upon written notice to the Contractor, terminate the right of the Contractor to proceed under the agreement, or as to such part or parts of the agreement for which there has been a default, and may hold the Contractor liable for any damages caused to the City by reason of such default and termination. In the event of such default and termination, any completed services performed by the Contractor under the agreement shall, at the option of the City become the City's property and the Contractor shall be entitled to receive equitable compensation for any work completed to the satisfaction of the City. The Contractor, however, shall not be relieved of liability to the City for damages sustained by the City by reason of any breach of the agreement by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the amount of damages due to the City from the Contractor can be determined. The City reserves the right to terminate the agreement upon thirty (30) calendar days’ written notice, without cause. 2.22 INDEMNIFICATION AND HOLD HARMLESS PROVISIONS A. The selected Contractor shall, in addition to any other obligation to indemnify the City and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City, including its agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), or costs arising out of any actual or alleged: 1. bodily injury, sickness, disease or death, or injury to or destruction of tangible property, including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting or claimed to have resulted in whole or in part from any actual or alleged act or omission of the Contractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in the performance of the work; 2. any violation of law, statute, ordinance, governmental administrative order, rule, regulation, or infringement of patent rights by Contractor in the performance of the work; 3. liens, claims, actions made by the Contractor or other party performing the work; and 4. claims of whatsoever nature related to collection practices or any actions of a contradictory nature pursuant to the Agreement or in an attempt to collect monies due or claimed to be due to the City. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 13 B. Indemnification for Construction Contracts. In the event that the performance of services under the Contract is deemed to be a “construction contract” pursuant to §725.06, Florida Statutes, as it may be amended from time to time, the following indemnification shall apply: 1. To the fullest extent permitted by Chapter 725, Florida Statutes, as it may be amended, the Contractor agrees to indemnify and hold harmless the Owner, its officers, employees, and assigns from liabilities, damages, losses, and costs including, but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentionally wrongful misconduct of the Contractor and persons employed or utilized by the Contractor in the performance of the provisions in the Contract Documents. 2.23 INSURANCE REQUIREMENTS A. Insurance Required Before Commencement of Work: The Contractor shall not commence Work under the Agreement until Contractor has obtained all insurance required under this Section, and not until such time that the coverages are approved by the Risk Manager of the City. The Contractor shall not allow any employee of Contractor or any Subcontractor to commence Work on any subcontract until the Subcontractor and all Coverages required of any Subcontractor have been obtained and approved by the Risk Manager of the City. In addition, Contractor shall be responsible for any and all policy deductibles and self-insured retentions. B. Insurance Requirements: Coverages shall be in force until all Work required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect. THE CONTRACTOR AND ANY SUBCONTRACTOR SHALL NOT PERFORM OR CONTINUE WORK PURSUANT TO THE AGREEMENT, UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY DELAY IN THE WORK CAUSED BY A LAPSE IN COVERAGE SHALL BE NON- EXCUSABLE, SHALL NOT BE GROUNDS FOR A TIME EXTENSION, AND WILL BE SUBJECT TO ANY OTHER APPLICABLE PROVISIONS DESCRIBED IN THE AGREEMENT OR ELSEWHERE IN THE SOLICITATION DOCUMENTS CONCERNING CONTRACTOR DELAY. C. Required Minimum Coverages: The below coverages are minimum limit requirements. Umbrella or Excess Liability policies are acceptable to provide the total required liability limits, as long as the Risk Manager of the City reviews and approves in writing the insurance limits on each of the policies. The City must approve any changes to these specifications and has the right to review and amend coverage requirements. The CONTRACTOR shall be held responsible for any modifications, deviations, or Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 14 omissions in these insurance requirements. CONTRACTOR shall be responsible for any deductible amounts. D. GENERAL LIABILITY INSURANCE is to include bodily injury, broad form property damage, products/completed operations, blanket contractual liability, and personal/advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence, and Two Million Dollars ($2,000,000.00) annual aggregate. E. SPECIAL PROVISIONS AS TO GENERAL LIABILITY INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. Annual Aggregate shall apply “Per Job”; 2. “The City of Dania Beach, Florida” is added as a named “Additional Insured”; 3. Additional Insured status is included for Products completed operations coverage for a period of no less than five (5) years following the completion of the Work or Project; 4. Additional insured coverage shall be no more restrictive than Insurance Services Office (ISO) form CG 2037 (07 04); 5. Contractor’s insurance shall be primary and non-contributory; 6. Waiver of Subrogation in favor of the City; 7. 30 Days’ Notice of Cancellation or modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 8. Copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate. F. WORKERS’ COMPENSATION INSURANCE must be provided for all persons fulfilling this agreement whether employed, contracted, temporary, or subcontracted for the life of the agreement, including any applicable warranty period(s), and it is to apply to all “statutory employees” of Contractor (as that phrase is defined by Chapter 440, Florida Statutes), in compliance with the “Workers’ Compensation Law" of the State of Florida and all applicable federal laws, for the benefit of the Contractor, its employees, and Subcontractors. G. In the case any work is sublet as otherwise addressed in the Agreement or Solicitation Documents, the Contractor shall require any Subcontractors similarly to provide Workers’ Compensation Insurance for all of the latter’s employees, in addition to any coverage afforded by the Contractor, by furnishing Statutory Limits Part A, and no less than One Million Dollars ($1,000,000.00) Employers’ Liability Limits Part B. H. IN NO EVENT SHALL THE CONTRACTOR BE PERMITTED TO UTILIZE IN THE PROSECUTION OF THE WORK, THE FOLLOWING: Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 15 1. ANY EMPLOYEE, SUBCONTRACTOR OR SUBCONTRACTOR EMPLOYEE WHO IS EXEMPTED OR PURPORTED TO BE EXEMPT FROM WORKERS’ COMPENSATION INSURANCE COVERAGE; OR 2. ANY EMPLOYEE, SUBCONTRACTOR OR SUBCONTRACTOR EMPLOYEES WHO WILL BE COVERED BY AN EMPLOYEE LEASING ARRANGEMENT. I. SPECIAL PROVISIONS AS TO WORKERS’ COMPENSATION INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. 30 Days’ Notice of Cancellation or Modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 2. Waiver of Subrogation. J. AUTOMOBILE LIABILITY INSURANCE shall be maintained with combined single limits of no less than One Million Dollars ($1,000,000.00), to include coverage for owned, hired, and non-owned vehicles. K. SPECIAL PROVISIONS AS TO AUTOMOBILE LIABILITY INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. “The City of Dania Beach” is added as a named “Additional Insured”; 2. 30 Days’ Notice of Cancellation or modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 3. Waiver of Subrogation. L. Proof of Insurance: The following are requirements that must be met regarding the Bidder’s or Offeror's delivery of Certificates of Insurance for all coverages required in the Agreement and Solicitation Documents: 1. “Preliminary” certificate means that certificates of insurance verifying all general insurance requirements (as noted below) must be included with Bid or Proposal at submittal on the date and time of the Bid or Proposal opening. If the “preliminary” certificates are not included with a Bid or Proposal submittal, then the City has the right to consider the submitted Bid or Proposal as non- responsive on the date and time of the Bid or Proposal opening. “Preliminary” Certificates may be issued without documentation of all “Special Provisions”. However, Contractor does understand that all provisions, including “Special Provisions” noted below are expected to be fully documented on or attached to the “Official” Certificates of Insurance as described below. 2. “Official” Certificates of Insurance must be delivered to the City Clerk’s office and Risk Manager of the City. If the “Official” certificates are not delivered before or on the fourteenth (14th) Business Day after the issuance by the City of the “Notice of Intent to Award”, then the City has the right to consider the awarded Agreement to the successful Bidder or Offeror as void and to negotiate a Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 16 contract with the next lowest responsive and responsible Bidder or Offeror. “Special Provisions”, as referenced below under each type of insurance requirement shall be fully confirmed on or attached to the “Official” certificates. 3. All Certificates of Insurance must clearly identify the contract to which they pertain, including a brief description of the subject matter of the contract. The certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days’ prior written notice has been given to City. If this coverage is not provided, then Contractor is responsible for such notice to City. Insurance policies for required coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies’ financial ratings must be no less than A-VII in the latest edition of the “BEST’S KEY RATING GUIDE”, published by A.M. Best Guide. In the event that the insurance carrier’s rating shall drop, the insurance carrier shall immediately notify the City in writing. 2.24 SAFETY A. The successful Bidder or Offeror shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Project Work. The successful Bidder or Offeror shall comply with the rules and regulations of the Florida Department of Commerce regarding industrial safety (Florida Statutes, Section 440.56) and with the standards set forth in the federal Occupational Safety and Health Act of 1970 (OSHA), and its amendments. B. Bidder or Offeror, by submitting a bid or proposal, certifies that all materials and equipment to be supplied for the Project will meet all federal and state requirements, including but not limited to, the Occupational Safety and Health Act (OSHA). 2.25 WARRANTY The Contractor shall warrant to the City that materials and equipment furnished under the agreement will be of good quality and new unless otherwise required or permitted by the Contract Documents; that the Work will be free from defects, and that the Work will conform to the terms and conditions of the agreement. Work not conforming to those terms and conditions, including substitutions not properly approved and authorized may be considered defective. The Contractor's warranty may exclude damage or defect caused by abuse, modifications not executed by the Contractor, improper or insufficient City maintenance, improper operation, or normal wear and tear under normal usage. The Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. All manufacturers’ product warranties shall be registered in the City’s name and for its sole benefit. 2.26 RESPONSIBLE BIDDER OR OFFEROR No bid or proposal will be accepted from, nor will any agreement be awarded to, any person or entity who or which is in arrears to the City of Dania Beach upon any debt or agreement, who or which is in default as surety or otherwise upon any obligation to the City, who is deemed irresponsible or unreliable by the City, or who or which has been found guilty or convicted of a Public Entity crime in any federal or state trial court of record. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 17 2.27 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING Bidders or Offerors are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's or Offeror's social, political, or ideological interests when determining if the Bidder or Offeror is a responsible Bidder or Offeror. Bidders or Offerors are further notified that the City's governing body may not give preference to a Bidder or Offeror based on the Bidder's or Offeror's social, political, or ideological interests. 2.28 CONTRACTOR'S FINANCIAL/EXPERIENCE RECORD The City shall have the right to investigate the financial condition and experience record of the Bidder or Offeror, and determine to its satisfaction the competency of the Bidder or Offeror to undertake the requested services in the solicitation. 2.29 SOLICITATION PROTEST PROCEDURE A. After a Notice of Intent to Award a contract is posted, any actual or prospective Bidder or Offeror claiming to be aggrieved in connection with the pending award of the Contract or any element of the process leading to the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 PM on the third (3rd) Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or any right to protest is waived. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when the protest and a Bid Protest Bond are timely received by the City Manager’s Office. B. A Bid Protest Bond shall accompany the written protest, to compensate City for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be retained by the City. The deposit shall be in the form of a cashier's check, and shall be the one percent (1%) of the amount of the pending award to the initial successful Bidder or five thousand ($5,000.00) dollars, whichever is less. C. The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of the Protest Committee will be appointed by the City Manager. If the Protest Committee determines that the pending award of a contract or any element of the process leading to the award involved a significant violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Protest Committee determines that the protest has merit, the City Manager shall direct that all appropriate steps are to be taken to remedy it. D. In the event of a timely protest, the City Manager shall stay the award of the Contract unless, after consulting with the City Attorney and a representative from the City’s Department for which the services are being obtained, the City Manager determines that the award of the Contract without delay is necessary to protect the substantial interests of the City. The continuation of the bid award process under these circumstances shall not preempt or otherwise affect the protest. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 18 2.30 LITIGATION A. In addition to any other provision of this solicitation, the City may, in its absolute discretion, reject a Bid or Proposal if the Bidder or Offeror, or any officer or director of the Bidder or Offeror submitting the Bid or Proposal, is or has been engaged directly or indirectly in legal action against the City, its elected or appointed officers, representatives or employees in relation to any matter. B. In determining whether or not to reject a Bid or Proposal under this section, the City will consider whether the litigation is likely to affect the Bidder’s or Offeror's ability to work with the City, its consultants and representatives and whether the City’s experience with the Bidder or Offeror indicates that there is a risk that the City will incur increased staff and legal costs in the administration of the contract if it is awarded to the Bidder or Offeror. C. A contract with the successful Bidder or Offeror will include the following: GOVERNING LAW; CONSENT TO JURISDICTION. The law of the State of Florida shall govern the contract. The contract is not subject to arbitration. THE PARTIES EXPRESSLY WAIVE ALL RIGHTS TO TRIAL BY JURY FOR ANY DISPUTES ARISING FROM, OR IN ANY WAY CONNECTED WITH THIS AGREEMENT. THE PARTIES UNDERSTAND AND AGREE THAT THIS WAIVER IS A MATERIAL CONTRACT TERM. D. All claims, counterclaims, disputes and other matters in question between City and the Contractor arising out of, relating to or pertaining to the Contract, the breach of it, the services of it, or the standard of performance required in it, are to be addressed by resort to non-binding mediation as authorized under the laws and rules of Florida; provided, however, that in the event of any dispute between the parties, the parties agree to first negotiate with each other for a resolution of the matter or matters in dispute and, upon failure of such negotiations to resolve the dispute, the parties shall resort to mediation. If mediation is unsuccessful, any such matter may be determined by litigation in a court of competent jurisdiction in Broward County, Florida, or the Federal District Court of the Southern District of Florida and appropriate appellate courts for such venue and jurisdiction. If City or Contractor incurs any expense in enforcing the terms of the Contractor, whether suit is brought or not, each party shall bear its own costs and expenses including, but not limited to, court costs and reasonable attorney fees. 2.31 CONTRACT AWARD AND EXECUTION A. Bid or Proposal Opening and Evaluation: The City will publicly open and announce all bids or proposals it receives by total amount in accordance with the terms of the advertisement. The City will verify all bidders or offerors have properly submitted and executed all required solicitation documents and forms; review all bids or proposals for accuracy; prepare a tabulation of the bids showing the item details and total bid for all responsible bids; check for conformance of all bids or proposals to the engineer's estimate; evaluate unbalanced bid or proposal items; confirm the bid tabulations; and provide a recommendation for award of bid or proposal or recommendation for re-advertisement, if appropriate, to the City Commission. B. Rejection of Bids or Proposals: The City may reject bids or proposals in the following circumstances: Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 19 1. where the low bid differs from the engineer's estimate by an unreasonable amount (reasonable conformance pursuant to 23 CFR 635.114(c)) 2. where obvious unbalancing of unit prices has occurred, or 3. where competition is considered to be inadequate relative to the size, type, and location of the project. C. Prohibition of Negotiations with Contractors or Bidders or Offerors: Negotiations with contractors are not permitted during the advertisement, award, or execution period of the contracting process. D. Contract Award and Execution: The City will enter into a contract with the lowest priced and the most responsive and responsible bidder. If the City is unable to come to terms with the lowest priced and the most responsive and responsible bidder, the City shall initiate the award process with the next lower priced most responsive and responsible bidder, and so on, until a contract is executed. The City is under no obligation to accept any Bid submitted. The City reserves the right in its sole discretion to waive informalities in, or, at any time in the process and to reject any or all Bids at any time. All costs incurred in the preparation and presentation of any Bid shall be wholly absorbed by the Bidder. All supporting documentation and manuals submitted with any Bid will become the property of the City of Dania Beach unless otherwise requested by the Bidder at the time of submission. 2.32 CONE OF SILENCE A. Cone of Silence: Definitions: “Cone of Silence,” as used in this solicitation, means a prohibition on any communication regarding a particular Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or Invitation to Bid (“ITB”), between: 1. a potential vendor, service provider, Bidder or Offeror, bidder, lobbyist, or consultant, and: 2. a City Commission member, City’s professional staff including, but not limited to, the City Manager and her staff, or any member of the City’s Selection Committee. Restriction; Notice: A Cone of Silence shall be imposed upon this solicitation upon the advertisement of the solicitation. At the time of imposition of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by posting a notice at City Hall. The City Manager shall issue a written notice as to the Cone of Silence to the affected departments, file a copy of such notice with the City Clerk, with a copy to each City Commissioner, and shall include in any public solicitation for goods or services a statement disclosing the requirements of this section. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City Commission meeting (whether a regular or special meeting) at which the City Manager makes a written recommendation of award to the City Commission. However, if the City Commission refers the City Manager’s recommendation back to the City Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager makes a subsequent written recommendation. Exceptions to Applicability: The provisions of this section shall not apply to: Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 20 1. Oral communications at pre-bid or pre-proposal conferences; 2. Oral presentations before the Selection Committee; 3. Public presentations made to the City Commission members during any duly noticed public meeting; 4. Communications in writing at any time with any City employee, unless specifically prohibited by the solicitation. The Bidder or Offeror shall file a copy of any written communication with the City Clerk. The City Clerk shall make copies available to any person upon request; 5. Communications regarding the solicitation between a potential vendor, service provider, Bidder or Offeror, lobbyist or consultant and the City’s Procurement and Contract Services Agent or City employee designated as responsible for administering the procurement process for the solicitation, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document; 6. Communications with the City Attorney and his staff; 7. Duly noticed site visits to determine the competency of a Bidder or Offeror regarding the solicitation during the time period between the opening of Bids or Proposals and the time the City Manager makes a written recommendation; 8. Any emergency procurement of goods or services pursuant to City Code; 9. Responses to the City’s request for clarification or additional information; 10. Contract negotiations during any duly noticed public meeting; 11. Communications to enable City staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, Bidder or Offeror, lobbyist, or consultant and any member of the City’s professional staff including, but not limited to, the City Manager and his staff are in writing or are made at a duly noticed public meeting. Penalties: Violation of this section by a particular Bidder or Offeror shall render any solicitation award or contract to the Bidder or Offeror voidable by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on a City selection or evaluation committee. In addition to any other penalty provided in this solicitation, violation of any provision of this section by a City employee may subject the employee to disciplinary action. Please contact the City Attorney for any questions concerning “Cone of Silence” compliance. 2.33 ADDITIONAL GENERAL CONDITIONS A. Liquidated Damages: Liquidated Damages will be assessed as stated in the contract for each non- compliant day that any requirements listed in this section are not met. 1. Staging of Material in Right-Of- Way: Contractor shall provide for all additional lands and access thereto that may be required for temporary construction facilities or storage of materials and equipment. Staging area shall be fenced Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 21 and screened from public sight. Contractor shall not store material such as pipes, drainage structures and equipment within a right of way without prior approval by the City. Material shall be properly secured and screened neatly and will not remain on right of way for more than a week. All equipment must be stored in a designated staging area. 2. Site Restoration: Contractor shall remove all excess material and shall clean up and restore the site to its original condition or better. All damage, as a result of work under this Contract, done to existing structures, pavement, driveways, paved areas, curbs and gutters, sidewalks, shrubbery, grass, trees, fences, walls, utility poles, utility pipe lines, conduits, drains, catch basins, flagstones, rocked graveled or stabilized areas or driveways, and including all obstructions not specifically named in this provision, shall be repaired, or replaced, as determined by the Engineer. Site restoration shall be done in a timely manner as the work progresses. Site restoration work shall be completed on private property within 30 days after being disturbed. 3. Access: As applicable, Contractor shall provide one lane open to through-traffic for each section of construction in each direction at all times unless a complete road closure is required. The Contractor shall make every effort to provide access to driveways at the end of the working day. If a driveway is not accessible, homeowners should have access to a neighboring swale area for temporary parking. When vehicular access to homes is not possible for parking of vehicles, an area for parking shall be provided within one block of the furthest home affected. This condition is to be avoided whenever possible and not last more than three (3) days. Vehicular access must be provided by the end of each business working day. The parking area location shall be coordinated by the Contractor, with the City's approval.” In the event that this option is approved by the City, the Contractor shall notify affected residents at least 48 hours in advance. B. Date of Commencement and Substantial Completion: The Date of Commencement is the date from which the Contract Time is measured, and shall be the date set forth in the NOTICE TO PROCEED as issued by the City. Should the Contractor incur costs prior to the issuance of the NOTICE TO PROCEED, any such costs shall be incurred at the Contractor’s risk, and the City shall not reimburse the Contractor for any such costs under any circumstances. Notwithstanding the foregoing, City may reimburse Contractor for actual costs incurred relating to performance and payment bonds and insurance, with submittal of invoices, in the event that City terminates this Contract for convenience, as provided in the General Conditions. If Contractor fails to commence the Work within one (1) week of the date set forth in the NOTICE TO PROCEED, City may terminate the Contract immediately, without providing an opportunity to cure. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 22 3. SPECIAL CONDITIONS 3.1 INTERPRETATION AND CLARIFICATION OF BIDDING DOCUMENTS A. All questions requiring interpretation or clarification of the bidding documents shall be submitted to the project’s Q&A in the portal Tuesday, April 1, 2025 at 5:00 pm. Questions received after this time will not be addressed. B. For information pertaining to this ITB, Bidders shall submit questions to the portal. Such contact shall be for clarification purposes only. Material changes, if any, to the scope of services or Proposal procedures will be transmitted only by written addendum. C. Interpretations or modifications of the bidding documents made in any manner other than Addendum or Addenda issued by the City shall not be binding and shall have no effect. D. The Bidder, prior to submitting a bid, shall acknowledge any Addendum or Addenda issued by the City for this Project. E. Costs for those matters not questioned and not addressed in an Addendum or Addenda, shall be the responsibility of the Bidder, and Bidder shall be responsible to include such costs within the submitted Bid. F. Bidders shall use the Bid Document Forms furnished in the ITB. G. In the event of a mathematical error in the extension of any unit price, or addition of total price, the unit price shall prevail. H. Insurance Coverage: Bidders who are responding to the Invitation to Bid (“ITB”) MUST comply with all of the Insurance Requirements specified in the General Terms and Conditions of the Bid Documents and the Agreement upon award to the successful Bidder. 3.2 BID SECURITY A. Bid Security: Not required. 3.3 FLORIDA TRENCH SAFETY ACT The Bidder shall include with its Bid, when applicable, all documentation required by the Florida "Trench Safety Act", Section 553.63, Florida Statutes. The unit prices and total prices presented in the Bid, and those presented in any subsequent change orders shall include the Bidder's cost for compliance with the applicable trench safety standards. 3.4 QUALIFICATION OF BIDDERS A. Bidders’ Qualifications: The Bidder shall complete the Bidders’ Questionnaire Section, along with any other evidence of satisfactory experience and ability to perform the proposed Work. The failure of Bidder to demonstrate successful performance of projects of a similar magnitude, scope and value as this project may be deemed to be grounds for declaring the Bidder to be non-responsible. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 23 B. Certified Financial Statement: If requested by the Owner, the Bidder shall submit a certified financial statement, prepared within thirty (30) days of submission of the bid, indicating current financial resources, liabilities, capital equipment, and financial history performance. C. Disqualification: A Bidder shall be disqualified and its unopened Bid shall be rejected by the City for any one or more of the following reasons: 1. Reason to believe that collusion exists among the Bidders. 2. The Bidder is or has been involved directly or indirectly in litigation or arbitration against the Owner within the past ten (10) years. 3. The Bidder has defaulted on any previous contract with the Owner within the past ten (10) years or is in arrears on an existing contract. 4. The submittal of more than one Bid from an individual, firm, partnership, corporation or association under the same or different names. All such parties shall be disqualified. 5. Untimely bids shall be automatically and absolutely disqualified and returned unopened. Excuses for the untimely submittal shall not be accepted. The time of bid receipt documented by the City Clerk’s office shall determine the timeliness of the Bid. D. Non-responsible Bidder: A Bidder may be determined by the Owner to be “non-responsible” once Bids are opened, and a Bid may be rejected for any one or more of (but not limited to) the following reasons: 1. Determination of a lack of competency as may be revealed by qualification statements, financial statements, experience records or other information disclosed to Owner by other sources. 2. The Bidder's uncompleted or pending workload on other projects, which in the judgment of the Owner may cause detrimental impact on timely completion of the Work. 3. The appearance of an unbalanced Bid, as determined by the Owner. 4. If the Bidder makes one or more false statements or provides false information in connection with any portion of the bidding documents. 5. If the Bidder fails to demonstrate successful performance and completion of projects of a similar magnitude, scope or value as this project. E. Non-responsive Bidder: A Bidder may be deemed to be non-responsive and a Bid may be rejected for any of, but not limited to, the following reasons: 1. If the Bidder fails to submit a complete Bid, including but not limited to, submitting evidence of all insurance coverages required by the Bid and the Contract Documents. 2. If the Bidder fails in any way to abide by any of the provisions of the Contract Documents. 3.5 BILLING PROCEDURE The preferred method for invoices is to send via email to ap@daniabeachfl.gov. A copy may also be mailed to City Hall. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 24 City of Dania Beach Finance Department Attn: Accounts Payable 100 West Dania Beach Boulevard Dania Beach, Florida 33004 with a copy to: City of Dania Beach Public Services Department Attn: Fernando Rodriguez 100 West Dania Beach Boulevard Dania Beach, Florida 33004 The City will pay to the Contractor for the faithful performance of the Contract, in lawful money of the United States, and subject to adjustments as provided in the Contract Documents, the amounts equal to the sum of the unit, lump sum price or both established for each separately identified work item, times the estimated quantity of that item, as indicated in the Schedule of Prices. As provided in the Bid, the quantities entered in the Schedule of Prices for each item of work is an estimate only and the final Contract amount and the total payment made to the Contractor will be based on the actual number of units of each work item incorporated in the Work of the Contract. It is understood that the unit prices quoted or established for work items will be used for computing the amount to be paid to the Contractor, based on the quantities actually constructed as determined by the applicable measurement and payment portion of the Specifications. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 25 4. SCOPE OF WORK 4.1 SCOPE A. The City of Dania Beach, Florida (the “City” or “Owner”), is actively seeking bids from qualified Contractors (the “Contractor”), “Purchase and Installation of Prefabricated Sheds (Re-issue)”. The City is seeking a qualified Contractor for the acquisition and installation of up to five (5) prefabricated sheds for the Public Services Department located at 1201 Stirling Road, Dania Beach, FL 33004. The Contractor shall provide all labor, materials, supplies, and equipment to furnish and install up to five (5) prefabricated sheds meeting the specifications outlined below. The City will prepare the concrete slab foundation for each of the prefabricated sheds. The City makes no commitment to the number of sheds to be purchased and installed; purchases shall be made in accordance with the approved budget for this project of $200,000. o Dimensions: 24 feet x 30 feet o Roll-up door o Metal roof o Vinyl siding o Wall Height: 8 feet o Plywood floor o 1 window o Structure must be impact resistant and hurricane rated in accordance with Florida Building Code or Miami-Dade specifications o All wood components must be pressure treated against termites B. C. By submitting a bid, the Bidder acknowledges that he, she, or it is familiar with the scope of services prior to submitting a bid. Failure of a Bidder to be familiar with the requirements of the Project Work does not relieve the Contractor of the responsibility for completion of all required services for the Project. D. It shall also be the Bidder's responsibility to visit the proposed Project Site to become thoroughly familiar with the nature and extent of the Work to be performed and all local existing site conditions, and to make his or her own estimate of the facilities and difficulties attending the execution of the Work; no allowance shall be made by the Owner for the Bidder's failure to do so. E. Bids will be considered if submitted by qualified Contractors who or which have experience, including similar previous work in the provision of the requested services. Contractors offering full service will receive the highest consideration. F. Applicants should include the following items in the submitted Bid: 1. Letter of Transmittal. 2. Anticipated time line to begin delivery of services. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 26 3. A breakdown of the costs for the delivery of services described above. 4. Résumés of key personnel who will actually be assigned to the Project Work and a description of the role of each person within the company. 5. NOTE: The City expects those personnel listed to be those who will be actually performing the Project Work. Substitutions (Contractors only) will be permitted only upon written approval of the City’s representative or designee who is in charge of the Project. 6. A list of five (5) similar projects performed in South Florida (see BIDDER SUBMISSIONS tab) that includes the following information: a. Name of each entity for which the work was performed; b. Brief description of the scope of work; c. Amount of initial contract award; and d. Name of contact person and contact information with the entity who can knowledgeably discuss your company’s performance. 7. Any other information that the Contractor feels is relevant to assist the City in evaluating Contractor’s qualifications. 8. The City intends to award an agreement to the lowest, responsive, responsible Bidder for the Scope of Work specified in the ITB, taking into consideration experience, staffing, equipment, materials, references and past performance. The City reserves the right to reject any and all bids, to waive any informality in a bid and to make an award in the best interests of the City. In case of disputes in the award of the agreement, the decision of the City shall be final and binding on both parties. 9. If the Bidder to whom or to which an award is made fails to enter into an agreement, the award may be annulled and the agreement offered to the next most qualified Bidder or to the Bidder which offered the next lowest, responsive and responsible bid in the opinion of the City. THE CONTRACTOR AND ANY SUBCONTRACTOR(S) SHALL NOT COMMENCE WORK ON THE PROJECT UNTIL AN AGREEMENT HAS BEEN FULLY EXECUTED BY BOTH PARTIES. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 27 5. BID FORM Line Item Description Quantity Unit of Measure Unit Cost Total 1 Prefabricated Shed as specified in the Scope of Work 1 EA 2 Delivery 1 EA 3 Installation 1 EA TOTAL Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 28 6. BIDDER SUBMISSIONS 1 BIDDER QUALIFICATIONS Note: Information requested in the ITB and submitted by the Bidders will be analyzed by the City of Dania Beach and will be a factor considered in awarding any resulting contract. The purpose is to ensure that the successful Bidders in the sole opinion of the City of Dania Beach can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms or conditions that are in conflict, the most stringent requirement shall apply. 1.1 Authorized representative contact information?* Please include the name, title, phone and email of the authorized representative *Response required 1.2 Entity type?* ☐ Corporation ☐ Partnership ☐ Individual ☐ Other (specify below) *Response required 1.3 If you selected other please specify: 1.4 If you selected corporation please enter date of incorporation and state in which incorporated: 1.5 If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the Office of the Florida Secretary of State ☐ Please confirm 1.6 Please include the name and title of Principal Officers and the date they were elected:* *Response required 1.7 How many years has your organization been in business?* Enter years *Response required 1.8 The length of time (continuous) in business in Florida:* Enter years *Response required 1.9 Please upload a copy of a county or municipal Business Tax Receipt* *Response required 1.10 Please upload the Resumes of key personnel who will be assigned to Project Work and a description of the role of each person within the company* *Response required 1.11 Have you ever failed to complete any work awarded to you?* ☐ Yes Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 29 ☐ No *Response required When equals "Yes" 1.11.1 If yes, please explain below* *Response required 1.12 Within the last five years, has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete an Agreement?* ☐ Yes ☐ No *Response required When equals "Yes" 1.12.1 If yes, please explain below* *Response required 1.13 Within the last five years, have you ever had a performance, payment or bid bond called?* ☐ Yes ☐ No *Response required When equals "Yes" 1.13.1 If yes, please explain below* *Response required 1.14 Have you, any officer or partner of your organization, or the organization been involved in any litigation or arbitration against the City?* ☐ Yes ☐ No *Response required When equals "Yes" 1.14.1 If yes, please explain below* *Response required 1.15 Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any other Florida public entity?* ☐ Yes ☐ No *Response required Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 30 When equals "Yes" 1.15.1 If yes, please explain below* *Response required 1.16 Within the last five years, have you, any officer or partner of your organization, or the organization or parent company or its subsidiaries been involved in any litigation or arbitration against any private entity for an amount greater than $100,000?* ☐ Yes ☐ No *Response required When equals "Yes" 1.16.1 If yes, please explain below* *Response required 1.17 Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been charged or indicted for any criminal activity within the last five years?* ☐ Yes ☐ No *Response required When equals "Yes" 1.17.1 If yes, please explain below* *Response required 1.18 Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent company been convicted or fined for any criminal activity within the last five years?* ☐ Yes ☐ No *Response required When equals "Yes" 1.18.1 If yes, please explain below* *Response required 1.19 Within the last five years, have you, any officer or partner of your organization, or the organization been investigated by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office?* ☐ Yes ☐ No *Response required When equals "Yes" Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 31 1.19.1 If yes, please explain below* *Response required 1.20 Within the last five years, have you, any officer or partner of your organization, or the organization communicated with any local, state, or federal law enforcement agency, criminal justice agency or inspector general office relating to goods or services provided or performed for any governmental entity?* ☐ Yes ☐ No *Response required When equals "Yes" 1.20.1 If yes, please explain below* *Response required 1.21 Within the last five years, have there been any reports or audits relating to you, any officer or partner of your organization, or the organization issued by any local, state, or federal law enforcement agency, criminal justice agency or inspector general office.* ☐ Yes ☐ No *Response required When equals "Yes" 1.21.1 If yes, please explain below* *Response required 1.22 Within the last five years, have you, any officer or partner of your organization, or the organization failed to disclose or made misrepresentations to any governmental entity regarding conflicts of interest or potential or apparent conflicts of interest?* ☐ Yes ☐ No *Response required When equals "Yes" 1.22.1 If yes, please explain below* *Response required 2 Commercial/Government References Provide a list of at least five commercial or government references that the successful Bidder has supplied service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5) years 2.1 Reference 1* Please include: Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 32 Project Title Address Owner & Owner's Telephone Number Contract Value Percent Complete and Completion Date *Response required 2.2 Reference 2* Please include: Project Title Address Owner & Owner's Telephone Number Contract Value Percent Complete and Completion Date *Response required 2.3 Reference 3* Please include: Project Title Address Owner & Owner's Telephone Number Contract Value Percent Complete and Completion Date *Response required 2.4 Reference 4* Please include: Project Title Address Owner & Owner's Telephone Number Contract Value Percent Complete and Completion Date *Response required Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 33 2.5 Reference 5* Please include: Project Title Address Owner & Owner's Telephone Number Contract Value Percent Complete and Completion Date *Response required 3 BIDDER'S QUESTIONNAIRE The undersigned guarantees the truth and accuracy of all statements and answers contained below: 3.1 List below all pertinent information and data that would indicate the ability of your organization and management personnel to perform satisfactorily.* *Response required 3.2 Have you personally completed a plan for performance of the work?* *Response required 3.3 Have you ever failed to complete work awarded to you?* ☐ Yes ☐ No *Response required When equals "Yes" 3.3.1 If so, when, where and why?* *Response required 3.4 What equipment do you own that is available for work? 3.5 Has your company ever been debarred or held in default in Broward, Miami-Dade, or Palm Beach Counties or elsewhere by any other governmental entity?* *Response required 3.6 How many employees (Contractors only) will be assigned to perform the services?* *Response required 3.7 How many supervisors will be assigned to perform the services?* *Response required 3.8 Will personnel be part of a regular crew assigned to perform the services? * ☐ Yes ☐ No *Response required Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 34 3.9 Will you be able to provide service for emergency situations? * ☐ Yes ☐ No *Response required When equals "Yes" 3.9.1 If so, how much notice is required?* *Response required 3.10 What equipment do you own that is available to complete the Project?* EVERY PIECE OF EQUIPMENT MUST HAVE ORIGINAL FACTORY GUARDS AND SHIELDS INSTALLED AND FUNCTIONING AT THE TIME OF WORK. *Response required 3.11 Please attach copies of any licenses, awards, certificates, etc., that you may have. 4 REQUIRED FORMS 4.1 DRUG-FREE WORKPLACE CERTIFICATION* Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall: A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). D. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community by any employee who is so convicted. F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, Florida Statutes. Purchase and Installation of Prefabricated Sheds (Re-issue) Invitation To Bid (“ITB”) No. 25-009 35 By confirming I certify that said Company has implemented a drug-free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in letters (A) through (F) above. ☐ Please confirm *Response required 4.2 Sworn Statement on Public Entity Crimes* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding. • Public_Entity_Crimes_Statem... *Response required 4.3 Non-Collusion Affidavit* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding. • Non_Collusion_Affidavit.pdf *Response required 4.4 Independence Affidavit * Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding. • Independence_Affidavit.pdf *Response required 4.5 Affidavit of Compliance with Anti-Human Trafficking Laws* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding. CITY OF DANIA BEACH, FLORIDA “PURCHASE AND INSTALLATION OF PREFABRICATED SHEDS RE-ISSUE” CITY INVITATION TO BID (“ITB.”) NO. 25-009 Prepared by: City of Dania Beach, Florida 100 W. Dania Beach Boulevard Dania Beach, Florida 33004 April 8, 2025 CITY OF DANIA BEACH, FLORIDA INVITATION TO BID FOR “PURCHASE AND INSTALLATION OF PREFABRICATED SHEDS RE-ISSUE” ITB 25-009 TO ALL BIDDERS: PLEASE TAKE NOT E OF THE FOLLOWING REVISIONS, ADDITIONS,DELETIONS, CLARIFICATIONS, ETC. RELATIVE TO THE SOLICITATION, WHICH IN ACCORDANCE WITH THE CONTRACT DOCUMENTS SHALL BECOME A OF AND HAVE PRECEDENCE OVER ANYTHING SHOWN OR DESCRIBED OTHERWISE. 1. The deadline for submission of bids has been extended to 1:00 p.m. on April 11, 2025. EXHIBIT “C” INSURANCE REQUIREMENTS A. Insurance Required Before Commencement of Work: The Contractor shall not commence Work under the Agreement until Contractor has obtained all insurance required under this Section, and not until such time that the coverages are approved by the Risk Manager of the City. The Contractor shall not allow any employee of Contractor or any Subcontractor to commence Work on any subcontract until the Subcontractor and all Coverages required of any Subcontractor have been obtained and approved by the Risk Manager of the City. In addition, Contractor shall be responsible for any and all policy deductibles and self-insured retentions. B. Insurance Requirements: Coverages shall be in force until all Work required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect. THE CONTRACTOR AND ANY SUBCONTRACTOR SHALL NOT PERFORM OR CONTINUE WORK PURSUANT TO THE AGREEMENT, UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY DELAY IN THE WORK CAUSED BY A LAPSE IN COVERAGE SHALL BE NON-EXCUSABLE, SHALL NOT BE GROUNDS FOR A TIME EXTENSION, AND WILL BE SUBJECT TO ANY OTHER APPLICABLE PROVISIONS DESCRIBED IN THE AGREEMENT OR ELSEWHERE IN THE SOLICITATION DOCUMENTS CONCERNING CONTRACTOR DELAY. C. Required Minimum Coverages: The below coverages are minimum limit requirements. Umbrella or Excess Liability policies are acceptable to provide the total required liability limits, as long as the Risk Manager of the City reviews and approves in writing the insurance limits on each of the policies. The City must approve any changes to these specifications and has the right to review and amend coverage requirements. The CONTRACTOR shall be held responsible for any modifications, deviations, or omissions in these insurance requirements. CONTRACTOR shall be responsible for any deductible amounts. D. GENERAL LIABILITY INSURANCE is to include bodily injury, broad form property damage, products/completed operations, blanket contractual liability, and personal/advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence, and Two Million Dollars ($2,000,000.00) annual aggregate. E. SPECIAL PROVISIONS AS TO GENERAL LIABILITY INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. Annual Aggregate shall apply “Per Job”; 2. “The City of Dania Beach, Florida” is added as a named “Additional Insured”; 3. Additional Insured status is included for Products completed operations coverage for a period of no less than five (5) years following the completion of the Work or Project; 4. Additional insured coverage shall be no more restrictive than Insurance Services Office (ISO) form CG 2037 (07 04); 5. Contractor’s insurance shall be primary and non-contributory; 6. Waiver of Subrogation in favor of the City; 7. 30 Days’ Notice of Cancellation or modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 8. Copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate. F. WORKERS’ COMPENSATION INSURANCE must be provided for all persons fulfilling this agreement whether employed, contracted, temporary, or subcontracted for the life of the agreement, including any applicable warranty period(s), and it is to apply to all “statutory employees” of Contractor (as that phrase is defined by Chapter 440, Florida Statutes), in compliance with the “Workers’ Compensation Law" of the State of Florida and all applicable federal laws, for the benefit of the Contractor, its employees, and Subcontractors. G. In the case any work is sublet as otherwise addressed in the Agreement or Solicitation Documents, the Contractor shall require any Subcontractors similarly to provide Workers’ Compensation Insurance for all of the latter’s employees, in addition to any coverage afforded by the Contractor, by furnishing Statutory Limits Part A, and no less than One Million Dollars ($1,000,000.00) Employers’ Liability Limits Part B. H. IN NO EVENT SHALL THE CONTRACTOR BE PERMITTED TO UTILIZE IN THE PROSECUTION OF THE WORK, THE FOLLOWING: 1. ANY EMPLOYEE, SUBCONTRACTOR OR SUBCONTRACTOR EMPLOYEE WHO IS EXEMPTED OR PURPORTED TO BE EXEMPT FROM WORKERS’ COMPENSATION INSURANCE COVERAGE; OR 2. ANY EMPLOYEE, SUBCONTRACTOR OR SUBCONTRACTOR EMPLOYEES WHO WILL BE COVERED BY AN EMPLOYEE LEASING ARRANGEMENT. I. SPECIAL PROVISIONS AS TO WORKERS’ COMPENSATION INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. 30 Days’ Notice of Cancellation or Modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 2. Waiver of Subrogation. J. AUTOMOBILE LIABILITY INSURANCE shall be maintained with combined single limits of no less than One Million Dollars ($1,000,000.00), to include coverage for owned, hired, and non-owned vehicles. K. SPECIAL PROVISIONS AS TO AUTOMOBILE LIABILITY INSURANCE (to be confirmed on or attached to the Official Certificate of Insurance): 1. “The City of Dania Beach” is added as a named “Additional Insured”; 2. 30 Days’ Notice of Cancellation or modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and 3. Waiver of Subrogation. L. Proof of Insurance: The following are requirements that must be met regarding the Bidder’s or Offeror's delivery of Certificates of Insurance for all coverages required in the Agreement and Solicitation Documents: 1. “Preliminary” certificate means that certificates of insurance verifying all general insurance requirements (as noted below) must be included with Bid or Proposal at submittal on the date and time of the Bid or Proposal opening. If the “preliminary” certificates are not included with a Bid or Proposal submittal, then the City has the right to consider the submitted Bid or Proposal as non-responsive on the date and time of the Bid or Proposal opening. “Preliminary” Certificates may be issued without documentation of all “Special Provisions”. However, Contractor does understand that all provisions, including “Special Provisions” noted below are expected to be fully documented on or attached to the “Official” Certificates of Insurance as described below. 2. “Official” Certificates of Insurance must be delivered to the City Clerk’s office and Risk Manager of the City. If the “Official” certificates are not delivered before or on the fourteenth (14th) Business Day after the issuance by the City of the “Notice of Intent to Award”, then the City has the right to consider the awarded Agreement to the successful Bidder or Offeror as void and to negotiate a contract with the next lowest responsive and responsible Bidder or Offeror. “Special Provisions”, as referenced below under each type of insurance requirement shall be fully confirmed on or attached to the “Official” certificates. 3. All Certificates of Insurance must clearly identify the contract to which they pertain, including a brief description of the subject matter of the contract. The certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days’ prior written notice has been given to City. If this coverage is not provided, then Contractor is responsible for such notice to City. Insurance policies for required coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies’ financial ratings must be no less than A-VII in the latest edition of the “BEST’S KEY RATING GUIDE”, published by A.M. Best Guide. In the event that the insurance carrier’s rating shall drop, the insurance carrier shall immediately notify the City in writing. City of Dania Beach Public Services Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Sean Schutten, Deputy Public Services Director SUBJECT: AUTHORIZATION TO RANK ENGINEERING CONSULTING FIRMS THAT RESPONDED TO RFQ No. 25-008 “CONSTRUCTION ENGINEERING AND INSPECTION SERVICES” FOR THE SE DRAINAGE PROJECT – PHASE 2 Request: The Public Services Department (PSD) is requesting the adoption of a resolution authorizing the approval of ranking consultants for Construction, Engineering and Inspection Services (CEI) for Request for Qualifications (RFQ) No. 25-008 for the SE Drainage Project – Phase 2. Background: Since Federal funds will be used towards the cost of the project via the Hazardous Mitigation Grant Program, firms that are engaged in a continuing services contract with the Project’s construction contractor cannot provide CEI services. To seek the services of a different CEI firm, the City issued RFQ No. 025-008 titled “Construction, Engineering, and Inspection services for Southeast Drainage Project, Phase II”. Bids were received on The Bid Committee met on April 14, 2025, to review and evaluate the RFQ respondents’ proposals, which resulted in the ranking below: CONSULTANT SCORE RANK Metric Engineering, Inc. 283 1 Craven, Thompson & Associates, Inc. 273 2 R.J. Behar & Company, Inc. 271 3 The Bid Committee determined that Metric Engineering, Inc. is the most qualified consultant for this project. Budgetary Impact After the City Commission approves the ranking of the design firms assessed, the Bid Committee will negotiate a contract price with the highest-ranked engineering design firm and bring back an agenda item to the City Commission to authorize the contract award. Recommendation It is recommended that the City Commission adopt a resolution authorizing the rank of the design consultants for RFQ No. 25-008 for the provision of CEI services for the SE Drainage Project – Phase 2, resulting in the selection of Metric Engineering, Inc. RESOLUTION NO. 2025-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RANKING OF CONSULTING FIRMS THAT RESPONDED TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-008, “CONSTRUCTION, ENGINEERING AND INSPECTION SERVICES FOR SOUTHEAST DRAINAGE PROJECT, PHASE II”, AND SELECTING METRIC ENGINEERING, INC. AS THE FIRST PLACE FIRM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach is engaged in construction for the Southeast Drainage Project to improve the drainage in the Southeast area of the City by implementing comprehensive infrastructure improvements; and WHEREAS, the City’s Public Services Department determined that since there is Federal funding associated with the project through the Hazardous Mitigation Grant Program, the City must use an engineer to provide Construction, Engineering, and Inspection (CEI) services (the “Services”) separate from the engineering firm that designed the project; and WHEREAS, a City Selection Committee (the “Committee”) was formed to develop a scope of work, solicit and evaluate proposals from firms experienced in this specialized work and the City issued Request for Qualifications (RFQ) No. 2025-008, on March 5, 2025; and WHEREAS, qualified responses were received from four firms on April 14, 2025, evaluated by the Committee, and the ranking of the thee top firms were as follows: CONSULTANT SCORE RANK Metric Engineering, Inc. 283 1 Craven, Thompson & Associates, Inc. 273 2 R.J. Behar & Company, Inc. 271 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission accepts the ranking of the consulting firms responding to RFQ No. 2025-008, entitled “Construction, Engineering and inspection services for Southeast Drainage Project, Phase II”, as provided above. 2 RESOLUTION #2025-______ Section 3.That the proper City officials are authorized to negotiate an agreement with Metric Engineering, Inc. If negotiations are unsuccessful, the City can proceed with the next highest ranked respondent, until the list is exhausted or a contract is negotiated consistent with the terms of the RFQ. Section 4.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on __________________, 2025. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Public Services Memorandum DATE: 5/27/2025 TO: Mayor and Commissioners FROM: Fernando J. Rodriguez, Public Services Director Sean Schutten, Deputy Director VIA: Ana M. Garcia, ICMA-CM, City Manager SUBJECT: EXPENDITURE OF CITY FUNDS TO EXCEED $1,000,000.00 FOR THE SE DRAINAGE RETROFIT PROJECT PHASE II - FIRST READING Request: The Public Services Department (PSD) requests expenditure authorization of City funds that will exceed $1,000,000.00 dollars each for the SE Drainage Retrofit Project Phase II. Background: On January 14, 2025, PSD engaged WSP USA Inc, one of the firms on the City’s Contractors Competitive Negotiation Act list, for design, bidding assistance, and construction engineering services for the SE Drainage Retrofit Project Phase II per R-2025-009. WSP ISA Inc, completed the design, secured permits, and the City issued invitations to bid for each project on April 4, 2025. On May 9, 2025, the City received three responses to ITB-2025-012 for the SE Drainage Retrofit Project Phase II, as follows: Man Con Inc. . $21,290,286.50 David Mancini and Sons $20,540,673.00 Ric-Man Inc. $17,950,449.55 The lowest bidder was selected based on evaluation of the bid and references. Prior to awarding construction contracts, the ordinance requires City Commission to authorize expenditures that exceed $1 million. Budgetary Impact Funding for this contract will be appropriated from Stormwater, Stormwater management, SE Stormwater Phase II Infrastructure Improvements other than Bldgs. Account No. 303-38-14-538- 63-10. Recommendation It is recommended that the City Commission authorize the expenditure of City funds exceeding $1,000,000.00 dollars for the SE Drainage Retrofit Project Phase II. 1 ORDINANCE #2025-____ ORDINANCE NO. 2025-____ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00), TO FUND THE SOUTHEAST DRAINAGE RETROFIT PROJECT, PHASE II; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Section 2, “Certain Expenditures” of Article 3, “Powers of the City”, of the City Code of Ordinances, the City Commission must, by ordinance, approve any expenditures of City funds that exceed One Million Dollars ($1,000,000.00) after two (2) advertised public hearings of the ordinance; and WHEREAS, the City issued Invitation to Bid (“ITB”) No. 2025-012 for the “SE Drainage Retrofit Project Phase II” (Project) exceeds the monetary threshold of $1,000,000.00; and WHEREAS, the Ordinance was advertised for public hearing on May 17, 2025, and will be advertised for second reading, public hearing; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “WHEREAS” clauses are ratified and confirmed as being true and correct, and they are made a part of and incorporated into this Ordinance by this reference. Section 2.That the proper City officials are authorized to expend more One Million Dollars ($1,000,000.00) in funding the Project. Section 3. Funding for this contract will be appropriated from Stormwater, Stormwater management, SE Stormwater Phase II Infrastructure Improvements other than Bldgs. Account No. 303-38-14-538-63-10. Section 4.That all ordinances or part of ordinances in conflict with the provisions of the Ordinance are repealed. Section 5.That it is the intention of the Mayor and City Commission of the City of Dania Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of the City of Dania Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and the word "Ordinance" may be changed to "section," "article," or other appropriate word. Section 6.That this Ordinance shall be effective immediately after passage on second reading. 2 ORDINANCE #2025-____ PASSED on first reading on __________________, 2025. PASSED AND ADOPTED on second reading on ___________________ 2025. First Reading: Motion by: _________________________________ Second by: _________________________________ Second Reading: Motion by: _________________________________ Second by: _________________________________ FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Business Impact Estimate Meeting Date May 27, 2025 Location City Commission Chamber Time 6:00 PM Address 100 W Dania Beach Blvd, Dania Beach, FL This Business Impact Estimate is provided in accordance with Section 166.041(4), Florida Statutes. If one or more boxes can be checked below, a Business Impact Estimate is not required by state law for the Proposed Ordinance. ☐ The proposed ordinance is required for compliance with Federal or State law or regulation; ☐ The proposed ordinance relates to the issuance or refinancing of debt; ☐ The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; ✔ The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other financial assistance accepted by the city; ☐ The proposed ordinance is an emergency ordinance; ✔ The ordinance relates to procurement; or ☐ The proposed ordinance is enacted to implement the following: a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; b. Sections 190.005 and 190.046, Florida Statutes, regarding community development districts; c. Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. If no boxes are checked, please continue. City of Dania Beach Proposed Ordinance Title AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00), TO FUND SOUTHWEST DRAINAGE RETROFIT PROJECT PHASE II PROJECT; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City of Dania Beach Business Impact Estimate Business Impact Estimate Meeting Date May 27, 2025 Location City Commission Chamber Time 7:00 PM Address 100 W Dania Beach Blvd, Dania Beach, FL Proposed Ordinance Title AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00), TO FUND SOUTHWEST DRAINAGE RETROFIT PROJECT PHASE II PROJECT; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Summary of Proposed Ordinance (including public purpose to be served) N/A Estimate of Direct Economic Impact on Private For-Profit Businesses (a) An estimate of direct compliance costs that businesses may reasonably incur; $0 (b) Any new charge or fee imposed by the proposed ordinance or for which businesses will be financially responsible; and None (c) An estimate of the city’s regulatory costs, including estimated revenues from any new charges or fees to cover such costs. City of Dania Beach Business Impact Estimate None Good Faith Estimate of Number of Businesses to be Impacted 0 Additional / Other Information None Fernando J. Rodriguez Department Director/Designee Name Signature City of Dania Beach Community Development Memorandum DATE: 5/27/2025 TO: Honorable Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager Eleanor Norena, CFM, Director Corinne Lajoie, AICP, Deputy Director SUBJECT: TX-003-25: The applicant, the City of Dania Beach, is requesting several text amendments to the City’s Code of Ordinances, Land Development Code (LDC) (Second Reading). Request: TEXT AMENDMENT 1. Amending Section 105-40, entitled “Townhouse” to add restrictions to pervious area. 2. Amending, Section 230-40, entitled “Minimum floor area for dwellings and lodging units” to reduce the minimum dwelling unit size and adding Accessory Dwelling Units (ADU). 3. Amend Section 265-51, entitled “Minimum off-street bicycle parking requirements” to identify single-family homes. 4. Amending Section 309-10, entitled “Complete street improvement” to remove reference to the Community Redevelopment Agency (CRA) Redevelopment plan, CRA and CRA Executive Director. 5. Amend Section 310-10, entitled “Residential building types” to remove several dimensional requirements. 6. Amend Section 311-20, entitled “Frontage type definitions and standards” to remove several dimensional requirements. 7. Amend Section 605-30, entitled “Application submittal requirements” to require a traffic statement when a traffic study is not warranted. 8. Amending Section 725-30, entitled “Terms defined” to add several terms and definitions. Background: On September 14, 2010, the City Commission approved the City’s new Land Development Code (LDC) referred to as OneCode. As staff continues to use the new regulations, scrivener’s errors, inaccuracies and vague, imprecise or ambiguous language continues to emerge, some of which staff is proposing to address at this time. In addition, over time any set of regulations becomes antiquated unless periodically updated. TEXT AMENDMENT The following amendments to the City’s unified LDC are proposed: 1. TOWNHOUSE This amendment prohibits the use of a townhouse back yard to count towards the required pervious area. After a developer received Site Plan approval of a new townhome project individual townhome owners often request permits to construct a patio or deck behind their unit, which detrimentally affects the pervious area and drainage calculations of the entire site. Excluding this area from the calculations will alleviate this reoccurring situation. 2. UNIT SIZE The change proposed to this section reduces the minimum dwelling unit size to 300 square foot minimum, making it possible to build a tiny home. This is consistent with the previous Tiny Home language recently approved by the Planning and Zoning Board. The amendment also adds Accessory Dwelling Units (ADU) unit type consistent with recent amendment language. The Planning and Zoning Board requested that the 300 square foot residential minimum be removed. 3. BICYCLE PARKING This change identifies that no bicycle parking is required for a single-family home. Previously the code was silent as to this issue. 4. COMPLETE STREET These modifications removes reference to the Community Redevelopment Agency (CRA) Redevelopment plan, CRA and CRA Executive Director consistent with recent reorganization implemented by the City Commission. It also identifies the City’s Public Services Director as maintaining a list of complete street improvements. 5. RESIDENTIAL BUILDING TYPES These amendments change porches and balconies from required to optional for the single-family and two-family building types. 6. FRONTAGE TYPE The proposed changes will eliminate the elevation requirement and dimensional requirements for the different frontage types, which are often problematic, making the regulations easier to achieve. The Department has found that applicants struggle meeting these exact specifications. These changes will modify several frontage types, including: • Porch frontage • Balcony over porch frontage • Dooryard frontage • Stoop frontage • Shop frontage and modified shop frontage • Forecourt frontage 7. APPLICATION SUBMITTAL REQUIREMENTS This change adds a traffic statement when less than 50 PM peak trips are generated by a proposed project to the list of submittal requirements. This matches the current policy of the Planning and Zoning Division. 8. TERMS DEFINED This amendment adds the following terms and associated definitions: • Accessory dwelling unit (ADU) • Dwelling unit • Transit hub This application requires two (2) public hearings by the City Commission. Budgetary Impact None. Recommendation Planning and Zoning Board Recommendation On April 16, 2025, Board Member De Las Salas amended the motion to approve by requesting the amendment to eliminate the minimum 300 square footage for a residential dwelling unit. The Planning and Zoning Board unanimously recommended approval of the text amendments as amended. City Commission Previous Action On May 13, 2025, the City Commission heard this item on first reading. Staff Recommendation Staff recommends the City Commission approve the proposed amendments on second and final reading. ORDINANCE NO. 2025-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, ENTITLED “LAND DEVELOPMENT CODE” TO CLEAN UP LANGUAGE RELATING TO ACCESSORY STRUCTURES; AT PART 1, ENTITLED “USE REGULATIONS”, ARTICLE 105, ENTITLED “USE REGULATIONS FOR RESIDENTIAL AND OPEN SPACE ZONING DISTRICTS”, AT SECTION 105- 40, ENTITLED “TOWNHOUSES” IN ORDER TO CALCULATE PERVIOUS AREA; AMENDING PART 2, ENTITLED “SITE DEVELOPMENT REGULATIONS”, ARTICLE 230, ENTITLED “SPECIAL FLOOR AREA, BUILDING DIMENSION AND BUILDING SIZE STANDARDS”, AT SECTION 230-40, ENTITLED “MINIMUM FLOOR AREAS FOR DWELLINGS AND LODGING UNITS” TO ADDRESS MINIMUM FLOOR AREA AND ACCESSORY STRUCTURES; AMENDING PART 3, ENTITLED “SPECIAL ZONING DISTRICTS”; SUBPART 1, ENTITLED “COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS”, ARTICLE 309, ENTITLED “ADDITIONAL DEVELOPMENT STANDARDS”, AT SECTION 309-10 ENTITLED “COMPLETE STREET IMPROVEMENTS” TO MODIFY THE BUILDING LINE AND CLARIFY REFERENCES TO THE CRA AND CITY; AMENDING ARTICLE 310, ENTITLED “BUILDING TYPES”, AT SECTION 310-10, ENTITLED “RESIDENTIAL BUILDING TYPES” TO MAKE PORCHES OPTIONAL; AMENDING ARTICLE 311, ENTITLED “FRONTAGE TYPES”, AT SECTION 311-20, ENTITLED “FRONTAGE TYPE DEFINITIONS AND STANDARDS” TO MODIFY PORCH, STOOP, DOORYARD, SHOP AND FORECOURT FRONTAGES; AMENDING PART 7, ENTITLED “CODE ADMINISTRATION”; ARTICLE 725, ENTITLED “DEFINITIONS”, AT SECTION 725-30, ENTITLED “TERMS DEFINED” TO DEFINE PRINCIPAL AND ACCESSORY DWELLING UNITS; AND PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; CODIFICATION; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is seeking to amend the Land Development Code (LDC) in order to clarify certain provisions relating to accessory dwelling units, principal dwelling units, frontage, use of porches, stoops, dooryards, shops and forecourt frontages; and 2 ORDINANCE #2025-______ WHEREAS, the City is in the midst of adopting regulations relating to accessory dwelling units, and the proposed edits in this ordinance would accompany or are necessary to fully implement the changes in the code because of accessory dwelling units; and WHEREAS, it is in the best interests of the City, for the health, safety and welfare of the City’s residents to make the modifications proposed below. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the preceding “Whereas” clauses are ratified and incorporated as a record of the legislative intent of this Ordinance. Section 2. That Chapter 28, entitled “Land Development Code”, at Part 1, “Use Regulations”, Article 105, “use Regulations for Residential and Open Space Zoning Districts”, at Section 105-40, “Townhouses”, be amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE PART 1. USE REGULATIONS * * * ARTICLE 105 – USE REGULATIONS FOR RESIDENTIAL AND OPEN SPACE ZONING DISTRICTS * * * * Sec. 105-40. Townhouses. In order to encourage and facilitate attractive and sustainable design of townhouses, townhouse developments shall be designed in compliance with the following standards. (A) Common walls between units shall be party walls, fire walls or as otherwise required for attached single-family dwellings in the Florida Fire Prevention Code. No interconnection between individual dwelling units is permitted. (B) Townhouse developments shall comply with one (1) of the following methods of land transfer and ownership: (1) The subdivision of the whole tract into individual lots, each to contain one (1) townhouse dwelling unit, together with the platting of the property in accordance with this code; or 3 ORDINANCE #2025-______ (2) Establishment of a condominium corporation by which the actual dwelling units are under individual ownership and the common areas of the development are owned by the condominium corporation; or (3) Maintaining the entire development in single ownership by recording a unity of title agreement with the city as a party, stipulating that the development shall not be subdivided unless in compliance with all requirements of this code and the city's release of the property from the unity of title. (C) Pervious area shall be calculated for the entire development, excluding back yards of each townhouse unit. * * * Section 3. That Chapter 28, entitled “Land Development Code”, at Part 2, “Site Development Regulations”, Article 230, “Special Floor Area, Building Dimension and Building Size Standards” at Section 230-40, “Minimum floor areas for dwellings and lodging units”, be amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 2 - SITE DEVELOPMENT REGULATIONS * * * ARTICLE 230 - SPECIAL FLOOR AREA, BUILDING DIMENSION AND BUILDING SIZE STANDARDS * * * Sec. 230-40. Minimum floor areas for dwellings and lodging units. (A)Multifamily All residential dwellings units shall contain be a minimum of three hundred (300) square feet. (B)Multifamily dwelling units shall be a minimum of at least five hundred (500) square feet of net floor area for efficiencies, seven hundred fifty (750) square feet for one-bedroom units, nine hundred (900) square feet for two-bedroom units, one thousand one hundred fifty (1,150) square feet for three-bedroom units, and one hundred fifty (150) square feet for each additional bedroom. Dens that are supplemental to a living room shall count as bedrooms. (BC) Hotel, extended-stay hotel, time-share, and condominium-hotel rooms, units, or keys shall contain at least two hundred fifty (250) square feet of net floor area. (C) Detached single-family dwellings shall contain at least one thousand five hundred (1,500) square feet of net floor area. (D) Accessory dwelling units (ADU) shall not exceed 500 square feet in size, as they are calculated as one-half of a dwelling unit, consistent with Broward County Land Use Plan, POLICY 2.2.5. 4 ORDINANCE #2025-______ Section 4. That Chapter 28, entitled “Land Development Code”, at Part 2, “Site Development Regulations”, Article 265, entitled “Off-street Parking Requirements”, at Section 265-41, entitled “Minimum off-street bicycle parking requirements” is amended to read as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 2 - SITE DEVELOPMENT REGULATIONS * * * ARTICLE 265 -- OFF-STREET PARKING REQUIREMENTS * * * Sec. 265-51. Minimum off-street bicycle parking requirements. (A) The city's minimum bicycle parking requirements for the various land uses are summarized below: Uses Bike Spaces as % of Required Automobile Spaces Minimum Long-Term Parking Spaces Residential uses 5% - Commercial Uses 10% - Office Uses 10% - Industrial Uses 10% - Recreational/Community Facilities 25% - Educational Facilities 50% - Other Uses 10% - Train Stations/Park & Ride Lots 20% 50% (B) Single family homes shall not be required to provide bicycle parking. * * * Section 5. That Chapter 28, entitled “Land Development Code”, Part 3, entitled “Special Zoning Districts”; Subpart 1, entitled “Community Redevelopment Area (CRA) Form-Based Zoning Districts”, Article 309, entitled “Additional Development Standards”, at Section 309-10 entitled “Complete Street Improvements” is amended as follows: 5 ORDINANCE #2025-______ * * * CHAPTER 28 LAND DEVELOPMENT CODE PART 3 -SPECIAL ZONING DISTRICTS SUBPART 1. - COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS ARTICLE 309. - ADDITIONAL DEVELOPMENT STANDARDS, AT SECTION 309-10 ENTITLED “COMPLETE STREET IMPROVEMENTS Sec. 309-10. Complete street improvements. (A)Intent. (1) Public pedestrian circulation is one of the most important aspects of a successful redevelopment area. This article is intended to ensure that optimal public pedestrian corridors are provided along all roadways to assure unobstructed, safe and convenient pedestrian access to and between adjacent buildings. (2) Build-to-lines within the CC, SFED-MU, EDBB-MU and NBHD-MU districts are designed to place buildings at or near the back edge of wide sidewalks. The street sections approved by the city commission in the CRA Redevelopment Plan within these mixed-use districts are designed to include additional dedications for sidewalks and street landscaping. (32) On-street parking is a necessary component of a complete urban street, as it increases pedestrian safety and comfort by buffering pedestrians from street traffic and effectively reducing vehicle speed. On-street parking also reduces the need for off-street parking, which is a significant cost factor for urban redevelopment. (B)Dedication required. A sidewalk and landscaping easement or special purpose right-of-way, as determined by the city, shall be dedicated for the area between the property line abutting each street and the planned street line pursuant to the street sections approved by the city commission in the CRA redevelopment plan, in order to complete the public sidewalk. The dedication shall be required for property with at least 200 feet of street frontage or four (4) contiguous platted lots, whichever is less, prior to the issuance of any building permit for work cumulatively valued in excess of twenty-five thousand dollars ($25,000.00) within any calendar using either the current RS Means or Marshall & Swift construction cost data publications. Along Federal Highway, in lieu of this requirement, right-of-way dedications are required in the amount necessary to complete the forty-six-foot half-section on each side of the centerline pursuant to the Broward County Trafficways Plan. The conceptual section for U.S. 1 will provide for the desired sidewalk width within the right-of-way required by the Broward County Trafficways Plan. (C)Construction of on-street parking, sidewalks and street furniture required. Prior to the issuance of a building permit for any construction of a new principal building, or expansion to the gross floor area of an existing principal building exceeding the lesser of two thousand five hundred (2,500) square feet or thirty-three (33) percent of the existing gross floor area of 6 ORDINANCE #2025-______ the building, the developer shall be required to comply with this section through one or more of the following methods: (1) Construct the sidewalk and on-street parking, and provide and install street furniture (including, but not limited to, benches, transit shelters, street lights, waste bins, and bike racks or lockers) for the street frontage abutting the property line of the development site, pursuant to the specifications approved by the city commission in the CRA redevelopment plan; or (2) Provide for construction of these street improvements through private agreement with one (1) or more adjacent developers along the abutting right-of-way, by which one (1) or more developers construct and install the street improvements along the right-of-way and are reimbursed by the adjacent developers in proportion to their respective shares of right-of-way abutting each developer's parcel; or (3) Make payment in lieu of the construction of the improvements pursuant to subsection (D), at the city's option. For each development which is required to comply with this section, the community development director, in coordination with the public services director, shall review the proposed development plan and location, and determine whether the developer shall be recommended to comply with this section through construction of the required street improvements or through payment to the city in lieu of construction in accordance with subsection (D) below. (D)Payment in lieu of construction for complete street improvements. The amount of the required payment to the payment-in-lieu program for complete street improvements shall be determined by the average cost to the city community redevelopment agency for the construction and provision of required improvements provided in the community redevelopment agency redevelopment plan on an average cost basis for each foot of the street frontage of each lot. The average total cost shall be determined by the public services director in coordination with the community development director and the director of finance based upon the total cost of all improvements for a typical block face, divided by the number of linear feet of the typical block face. The costs shall include actual costs and fees for design, legal and engineering services, actual construction and hardware, inspection, finance, and planning. The in-lieu fee payment amount based on these average total costs shall be established administratively by the public services director in coordination with the community development director and the director of finance. For new construction or expansion to the gross floor area of an existing principal building exceeding the lesser of two thousand five hundred (2,500) square feet or thirty-three (33) percent of the existing gross floor area of the building, payment in lieu of construction of street improvements, if used to comply with this section, shall be due prior to the issuance of a building permit for vertical construction of or expansion to a principal building or structure on the lot, provided that the property owner may execute an agreement with the city that requires payment prior to the initial certificate of occupancy. This agreement shall require the property owner to provide for surety in the event of default in a form and amount approved by the city attorney. (1)Annual evaluation. The amount determined to be the total average cost for improvements to a typical block face in subsection (D) shall be evaluated yearly by the Public Services Director community development director based upon the Construction Cost Index (CCI) or the Consumer Price Index (CPI). If determined to be necessary, the in-lieu fee 7 ORDINANCE #2025-______ payment amount shall be amended administratively by the public services director in coordination with the community development director and the director of finance. (2)Deposit of payment-in-lieu program funds. Funds generated through the complete street improvements in-lieu fee program shall be deposited in an account or accounts specifically established by the community redevelopment agency city to provide the required improvements within the applicable district of the street improvement payment- in-lieu districts established by the community redevelopment agency. The community development director and the executive director of the Public Services Director community redevelopment agency shall maintain a map which includes a listing of the complete street improvements payment-in-lieu districts and geographic locations of such districts, for the purposes of the administration of this section. (3)Use of payment-in-lieu program funds. The fees collected through the complete street improvements payment-in-lieu fund shall be used only for the construction and improvement activities established pursuant to subsection (D) within the applicable payment-in-lieu of construction district, or to reimburse capital costs or advances, or related financing costs, for such complete street construction and improvement activities undertaken, or being undertaken, by the city community redevelopment agency within the applicable payment-in-lieu of construction district. Section 6. That Chapter 28, entitled “Land Development Code”, Part 3, entitled “Special Zoning Districts”; Subpart 1, entitled “Community Redevelopment Area (CRA) Form-Based Zoning Districts”, Article 310, entitled “Building Types”, at Section 310-10, entitled “Residential building types” is amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 3 - SPECIAL ZONING DISTRICTS SUBPART 1 - COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS * * * ARTICLE 310 - BUILDING TYPES Sec. 310-10. Residential building types. (A)Single-family detached dwelling. A detached dwelling unit located upon its own lot, having usable front, side and rear yards. This building type has the greatest setback from the street of all residential types, and the greatest overall combined yard area. This type is appropriate 8 ORDINANCE #2025-______ in established neighborhoods predominated by single-family detached dwellings and two- family dwellings. A porch frontage or balcony over porch frontage is required optional. (B)Two-family (duplex) dwelling. A dwelling containing two (2) dwelling units that may be attached vertically or horizontally. A porch frontage or balcony over porch frontage is required optional. See section 525-40 for design standards applicable to two-family dwellings. Section 7. That Chapter 28, entitled “Land Development Code”, Part 3, entitled “Special Zoning Districts”; Subpart 1, entitled “Community Redevelopment Area (CRA) Form-Based Zoning Districts”, Article 311, entitled “Frontage Types”, at Section 311-20, entitled “Frontage type definitions and standards” is amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 3 - SPECIAL ZONING DISTRICTS SUBPART 1 - COMMUNITY REDEVELOPMENT AREA (CRA) FORM-BASED ZONING DISTRICTS * * * ARTICLE 311 – FRONTAGE TYPES * * * Sec. 311-20. Frontage type definitions and standards. 9 ORDINANCE #2025-______ (A)Porch frontage. A covered entry and outdoor room, elevated between eighteen (18) inches and three (3) feet above the sidewalk, used in conjunction with front yards, that may extend forward of the building façade as a yard encroachment. A low fence no more than three (3) feet above the sidewalk may be used at the edge of the sidewalk in combination with a porch when the porch is set back from the sidewalk. Alternatively, a retaining wall not higher than three (3) feet may be used to raise the front lawn with steps leading through the retaining wall connecting the sidewalk with porch, provided that adequate on-site stormwater retention is provided. A variety or porch designs are possible using the following standards: (1) Eight (8) feet minimum depth; (2) Twelve (12) feet minimum width; (3) Eight (8) feet minimum vertical clearance from floor to ceiling for retrofits, but ten (10) feet is ideal. (B)Balcony over porch frontage. A frontage where the second-floor balcony or terrace extends completely above the first-floor porch and forms its roof. This pattern may be repeated up to and including a fourth floor. (C)Dooryard frontage. A shallow yard, generally eight (8) to twelve (12) feet in depth, open to the sky, separates the sidewalk and building façade. Accordingly, the minimum street setback is eight (8) feet and the maximum street setback is twelve (12) feet, except that a greater BTL may be required in district edge conditions. The yard may be at grade and separated from the sidewalk by a low decorative translucent fence of four (4) feet maximum height, or a terrace elevated not more than three (3) feet above the sidewalk that may also utilize a low decorative translucent fence. Residential dooryards can be open for the use of the dwelling occupants, but should be landscaped for greatest privacy. A terrace is suitable for an outdoor café as the eyes of diners are at the same level as passersby on the sidewalk. Upper-story balconies may extend up to four (4) feet forward of the BTL. (D)Stoop frontage. An exterior stair and landing at a building entrance that extends forward of the BTL as an encroachment, located close to the street line and elevated between one (1) and 10 ORDINANCE #2025-______ eighteen (18) inches and three (3) feet above the sidewalk, securing privacy for the windows and front rooms, and demarcating a vertical transition from public to private realms. This type is suitable for ground-floor residential use, and may be interspersed with the shopfront frontage type. The street setback for a stoop frontage shall be the depth of the stoop, which shall be not less than four (4) feet and not more than eight (8) feet, unless the standards for a given district require a BTL that is further back from the street line, in which case the stoop shall not encroach further than six (6) feet forward of the BTL. Upper-story balconies may extend up to four (4) feet forward of the BTL. A variety of stoop designs are possible. with the following standards: (1) Three (3) feet minimum platform depth, four (4) feet minimum overall depth; (2) Three (3) feet minimum width; (31) Stoops must correspond directly to the building entry(ies); (42) Stoops may be covered by an awning or shed-type roof extending up to five (5) feet forward of the building façade for the width of the stoop. (E)Shop frontage and modified shop frontage. A frontage in which a highly fenestrated façade is placed at or near the street line and the entrance is at sidewalk grade. (1) The shopfront type is conventional for retail use, and requires a minimum of seventy (70) percent translucent glazing on the ground floor, with the window bottoms no higher than two (2) feet above the sidewalk. The modified shop frontage requires between thirty (30) and seventy (70) percent translucent glazing on the ground floor between three (3) and eight (8) feet above sidewalk grade. The modified shopfront is ideal for ground- story office use and live/work units. Modified shop fronts are not permitted within the core of the City Center District, and shall not be utilized for buildings intended to house retail uses. (2) Shopfront store entrances should be recessed, not flush, with the edge of the building façade, to provide shelter for persons entering and exiting, to articulate the façade, and to provide maximum window display area at the entrance (the recess allows the angling the shop windows at a forty-five-degree angle from the façade to the entry). Modified shop front entries should not be recessed. (3) Street frontage façades shall have entryways at reasonable intervals, typically no more than fifty (50) feet apart. Ground level façades that face the street shall be designed with entrances, windows, display windows, or other display devices. (4) Shopfronts and modified shopfronts must be combined with one (1) of the following elements: 11 ORDINANCE #2025-______ (a) Gallery roofs (attached cantilevered shed or lightweight colonnade) are required to overlap the sidewalk to within three (3) feet of the curb face. The gallery roof may form a balcony for an upper floor. This pattern may be repeated for up to four (4) stories. (b) Awnings, which may be constructed of flexible or rigid materials, shall project from the building façade a minimum of seven (7) feet forward of the façade, and may extend over the sidewalk to within one (1) foot of the street tree planting trench or grates. Awnings shall extend along a minimum of eighty (80) percent of the building frontage, excluding recesses from the BTL for forecourts and courtyard frontages. Balconies on upper stories shall not project forward of the BTL with shopfront/awning frontage. (c) Arcades are colonnades supporting habitable space above, that extend a minimum ten (10) feet forward of the ground story façade at all points, and overlap the sidewalk. The arcade may extend to within three (3) feet of the curb face (provided there is no conflict with street trees and street light poles), or may be set back further provided there is a minimum ten (10) feet between the curb face and colonnades. The ground floor façade shall be located at the BTL, or behind the BTL if permitted by the applicable district regulations. Upper stories of the building may be built over the arcade. (F)Forecourt frontage. This frontage type is permitted as a supplemental frontage for commercial/mixed-use and live-work buildings. This frontage type features a façade that is built to the BTL but with the central portion being recessed and uncovered. This type must be used in conjunction with other frontage types. A forecourt may be used sparingly in conjunction with a shopfront, gallery or arcade frontage, and is suitable for gardens, outdoor dining, or in some cases, vehicular drop-off. A fence or wall at the BTL, not exceeding four (4) feet in height with a pedestrian opening, may be provided to define the space of the court. A variety of forecourt designs are possible with the following standards: (1) The court must be between ten (10) feet and thirty (30) feet in depth, and between ten (10) feet in width and not wider than fifty (50) percent of the building's street frontage. 12 ORDINANCE #2025-______ (2) Courts between ten (10) feet and fifteen (15) feet in depth should be at least seventy-five (75) percent paved and enhanced with landscaping. (3) Courts between fifteen (15) feet and thirty (30) feet in depth must be designed with a balance between paving and landscaping, such that the paved area should comprise between fifteen (15) and seventy-five (75) percent of the court. (G)Courtyard frontage. This frontage type is permitted as a supplemental frontage for commercial/mixed-use, live-work and apartment buildings. Courtyard buildings are actually building types as much as they are frontage types, but are treated as frontage types because they can be combined with multiple building types. Courtyards are frontage and building type combination in which the building substantially occupies the boundaries of its lot, and the building frontage opens up into an internal yard provided in the form of a courtyard. Section 8. That Chapter 28, entitled “Land Development Code”, Part 6, entitled “Development Review Procedures And Requirements”; Article 605, entitled “General Application Requirements”, at Section 605-30, entitled “Application submittal requirements” is amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 6 - DEVELOPMENT REVIEW PROCEDURES AND REQUIREMENTS * * * ARTICLE 605 - GENERAL APPLICATION REQUIREMENTS * * * Sec. 605-30. Application submittal requirements. The community development director shall establish standardized application submittal requirements for each type of development application, which shall at a minimum include the following. 13 ORDINANCE #2025-______ * * * (K) A traffic impact study is required to supplement a development application that, if approved, would generate in excess of fifty (50) gross peak hour trips based on applicable trip generation rate(s) in the Institute of Transportation Engineers' Trip Generation manual, most recent edition. If less than 50 gross peak hour trips will be generated by the development, submittal of a Traffic Statement is required. The traffic impact study shall be prepared using the roadway level of service standards and trip generation rates. A traffic impact study shall be prepared in accordance with methods outlined in Transportation Impact Analysis for Site Development: An ITE Recommended Practice (RP-020D) published by the Institute of Transportation Engineers in 2010. A memorandum of agreement summarizing the study's proposed project-specific methodology, including any deviations from guidelines contained in the Recommended Practice, must be approved in writing by the director prior to preparation of the study. Additional information may be required by the director if deemed necessary for review of the application's traffic impacts. The memorandum of agreement and the traffic impact study must be prepared by a professional engineer (PE) registered in the State of Florida, a Professional Transportation Planner (PTP) certified by the Institute of Transportation Engineers (ITE), or a planner certified by the American Institute of Certified Planners (AICP). Section 9. That Chapter 28, entitled “Land Development Code”, Part 7, entitled “Code Administration”; Article 725, entitled “Definitions”, at Section 725-30, entitled “Terms defined” is amended as follows: CHAPTER 28 LAND DEVELOPMENT CODE * * * PART 7 - CODE ADMINISTRATION * * * ARTICLE 725 - DEFINITIONS * * * Sec. 725-30. Terms defined. Any term not defined in this section shall have the meaning given by the most recent edition of Webster's Unabridged Dictionary. * * * Accessory dwelling unit (ADU). An ancillary or secondary living unit that has a separate kitchen, bathroom, and sleeping area existing within the same structure or on the same lot as the principal dwelling unit on a single-family zoned lot. This shall not be considered a multi-family use. * * * 14 ORDINANCE #2025-______ Dwelling unit, principal. The single-family home developed on the lot subject to all requirements of the zoning district to which it is located. * * * Transit station hub. A commuter railroad or multi-modal (rail and bus) stop with parking facilities, ticket counters, restrooms and other accessory facilities. Section 10.That all ordinances or part of ordinances in conflict with the provisions of the Ordinance are repealed. Section 11.That it is the intention of the Mayor and City Commission of the City of Dania Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a part of the Code of the City of Dania Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section," "article," or other appropriate word. Section 12.That this Ordinance shall be effective 10 days after passage on second reading. PASSED on first reading on __________________, 2025. PASSED AND ADOPTED on second reading on ___________________ 2025. First Reading: Motion by: __________________________________________ Second by: __________________________________________ Second Reading: Motion by: __________________________________________ Second by: __________________________________________ 15 ORDINANCE #2025-______ FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY