HomeMy WebLinkAboutR-2026-019 Beach Raker - Award of Beach Cleaning Services (25-032)RESOLUTION NO. 2026-019
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE BID AWARD FOR REQUEST FOR
PROPOSALS (“RFP”) NO. 25-032, ENTITLED “BEACH CLEANING
SERVICES” AND AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH BEACH RAKER, LLC.; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on December 10, 2025, the City received three responses to Request for
Proposals (RFP) No. 25-032 to provide Beach Cleaning Services; and
WHEREAS, the City’s bid selection team made up of the Director of Parks and Recreation,
Deputy Director of Parks and Recreation and Chief Ocean Lifeguard met on January 07, 2026, and
evaluated the response received; and
WHEREAS, during the scoring process and evaluation meeting it was determined Beach
Raker, LLC., was the most qualified and responsive bidder to perform the scope of services of the
RFP due to their experience as an industry leader and excellent references; and
WHEREAS, staff explored the option of disposing of all seaweed as opposed to burying
but it was an increase of ten times more than the burying option, making burying seaweed the
fiscally responsible option aligning with the commission adopted strategic plan; and
WHEREAS, the City Bid Selection Committee recommends that Beach Raker LLC, be
awarded the Agreement (Exhibit A) pursuant to RFP No. 25-032 in an annual amount of One
Hundred Twenty Six Thousand Dollars ($126,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission approves the bid award to Beach Raker, LLC. for
an annual amount of One Hundred Twenty Six Thousand Dollars ($126,000.00) and authorizes the
proper City officials to execute an Agreement (Exhibit A) for Beach Cleaning Services.
Section 3. That the amount of One Hundred Seven Thousand Dollars ($107,000.00)
was planned and funded for these services in the General Fund; Beach Division, Professional
Services – Account Number 001-72-02-572-31-10, and therefore, the Commission authorizes and
approves a transfer of Ten Thousand One Hundred and Fifty Dollars ($10,150.00) from Account
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Number 001-72-02-572-52-20 and Eight Thousand Eight Hundred and Fifty Dollars ($8,850.00)
from Account Number 001-72-02-572-46-50, to appropriately allocation the funding for this bid
award.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement related to the work as are deemed necessary and proper for the best
interests of the City.
Section 5: That the City Commission authorizes the annual vendor threshold of Fifty
Thousand Dollars ($50,000.00) to be exceeded each fiscal year the contract is in place subject to
and made within the Parks and Recreation Department’s approved level of annual budget
appropriations from Recreation Professional Services Account No. 001-72-02-572-31-10.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on February 10, 2026.
Motion by Commissioner Ryan, second by Commissioner Lewellen.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2026-019
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
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AGREEMENT FOR BEACH CLEANING SERVICES
This Agreement (the “Agreement”) is made and entered into as of the ___ day of __________,
2026 (the “Effective Date”), by and between the City of Dania Beach, Florida, a Florida
municipal corporation, with its principal address at 100 W. Dania Beach Boulevard, Dania Beach,
Florida 33004 (the “City”), and Beach Raker, LLC, a Florida limited liability company, with its
principal address at 220 NE 13th Street, Pompano Beach, Florida 33062 (the “Contractor”).
RECITALS
WHEREAS, the City issued Request for Proposals No. 25-032 for Beach Cleaning Services (the
“RFP”); and
WHEREAS, Contractor submitted a responsive proposal and was determined by the City
Commission to be the most responsible and responsive proposer; and
WHEREAS, the City desires to retain Contractor to provide beach cleaning services under the
terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree
as follows:
1. SCOPE OF SERVICES
1.1 General Services. Contractor shall furnish all labor, supervision, personnel, equipment,
materials, vehicles, permits, and incidentals necessary to provide beach cleaning services for
approximately 2,200 linear feet of shoreline within the City of Dania Beach Ocean Park (the
“Services”). All Services shall be performed in strict accordance with this Agreement, the RFP,
Contractor’s proposal, and all exhibits incorporated herein.
Incorporation; Order of Precedence. The following documents are hereby incorporated into this
Agreement as exhibits and shall govern the scope and performance of the Services: (i) this
Agreement; (ii) Request for Proposals No. 25-032 (“RFP”); and (iii) Contractor’s response and
proposal submitted in response to the RFP (“Contractor’s Proposal”). In the event of any conflict
or inconsistency among these documents, the order of precedence shall be: (1) this Agreement; (2)
the RFP; and (3) Contractor’s Proposal.
1.2 Service Elements. Services include, without limitation:
• Tide line cleaning and removal of man-made debris;
• Grooming, sanitizing, and sifting of the upper beach during permitted months;
• Sand sifting in volleyball, picnic, playground, beach entrance, and walkway areas as
directed by the City;
• Seaweed management, including raking, burying, staging, hauling, and off-site disposal
when directed by the City;
• Emergency and post-storm response services as requested by the City.
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1.3 No Minimum Commitment / Non-Exclusive. Nothing in this Agreement shall be construed
as guaranteeing Contractor a minimum amount of work or compensation. The City reserves the
right to self-perform services or engage other contractors for similar services when deemed in the
City’s best interest.
1.4 Permits and Compliance. Contractor shall obtain, maintain, and comply with all permits,
approvals, and authorizations required for performance of the Services, including permits from the
Florida Fish and Wildlife Conservation Commission and all environmental agencies. All costs
associated with compliance shall be borne solely by Contractor.
2. TERM
2.1 Initial Term. The initial term of this Agreement shall be for five (5) years, commencing on
the Effective Date unless earlier terminated as provided herein.
2.2 Renewals. Subject to satisfactory performance and annual budgetary appropriation, the City
may renew this Agreement for up to two (2) additional one (1) year terms by written notice to
Contractor.
2.3 Budgetary Non-Appropriation. The obligations of the City under this Agreement are
contingent upon annual appropriation of funds by the City Commission. In the event funds are not
appropriated for any fiscal year, the City may terminate this Agreement without penalty or liability,
and such termination shall not constitute a breach.
3. COMPENSATION
3.1 Fees; Incorporated Pricing. Compensation shall be paid in accordance with the pricing set
forth in Contractor’s proposal submitted in response to Request for Proposals No. 25-032 (“RFP”),
as approved by the City Commission and incorporated herein by reference. Such pricing shall
constitute the sole compensation for the Services, subject to the terms and limitations of this
Agreement.
3.2 Payment Limited to Performed and Accepted Services. Compensation shall be paid solely
for Services actually performed, completed, and accepted by the City in accordance with this
Agreement. No payment shall be due for Services not performed, Services performed deficiently,
or Services performed during any period of suspension.
3.3 Adjustable Service Levels. The City may increase or decrease service frequency or scope
within the approved pricing structure without the need for a formal amendment, provided such
adjustments remain within available budgetary appropriations.
3.4 Prohibited Charges. Contractor shall not be entitled to reimbursement for overhead, standby
time, mobilization or demobilization costs, equipment wear, administrative expenses, or any other
costs or charges unless expressly authorized in writing by the City.
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3.5 Invoices; Withholding; Offsets. Contractor shall submit monthly invoices itemizing Services
performed. The City may withhold, offset, or deduct from any invoice amounts reasonably related
to deficient performance, liquidated damages, or other sums owed to the City under this
Agreement.
3.6 Fiscal Year Limitation. Total compensation payable under this Agreement in any fiscal year
shall not exceed the amount appropriated by the City Commission for the Services for that fiscal
year.
4. PERFORMANCE STANDARDS; DEFICIENCIES
4.1 Standard of Care. Contractor shall perform all Services in a professional, diligent, timely, and
workmanlike manner, in strict accordance with this Agreement, the RFP, Contractor’s Proposal,
and all applicable federal, state, and local laws, permits, and regulations.
4.2 Inspection and Direction. The City shall have the right to inspect the Services at any time and
to direct Contractor to take corrective action to remedy any deficient, non-conforming, or
unsatisfactory performance. Contractor shall promptly comply with all reasonable City directives
related to performance of the Services.
4.3 Deficiency Notice and Cure. If the City determines that the Services are deficient, the City
may issue written notice identifying the deficiency and requiring correction. Contractor shall
correct the deficiency within the time specified by the City, which may be shorter than five (5)
business days where necessary to protect public health, safety, environmental resources, or public
use of the beach.
4.4 Repeated or Uncorrected Deficiencies. Repeated, recurring, or uncorrected deficiencies,
failure to comply with City directives, or failure to meet required service frequencies shall
constitute a material breach of this Agreement.
4.5 Remedies Not Exclusive. In addition to any other remedies available under this Agreement or
at law, deficiencies in performance may result in assessment of liquidated damages, suspension of
Services, withholding or offset of payment, or termination for cause, as determined by the City.
5. LIQUIDATED DAMAGES
Failure to perform any scheduled Service, or material deficiency in performance of a scheduled
Service, without prior City approval, shall subject Contractor to liquidated damages in the amount
of Three Hundred Dollars ($300.00) per missed or materially deficient service day. The parties
agree that this amount represents a reasonable pre-estimate of the City’s actual damages, which
are difficult to ascertain due to the public, safety, and reputational impacts of non-performance,
and is not a penalty. Liquidated damages assessed in any calendar month shall not exceed the total
monthly service fee for that month. Assessment of liquidated damages shall not preclude the City
from exercising any other rights or remedies available under this Agreement or at law.
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6. INDEPENDENT CONTRACTOR
Contractor is and shall remain an independent contractor. No provision of this Agreement shall
be deemed to create an employment, partnership, or joint venture relationship between the City
and Contractor.
7. INSURANCE
Contractor shall maintain insurance coverage meeting or exceeding the requirements of the RFP,
including workers’ compensation, commercial general liability, and automobile liability insurance.
The City shall be named as an additional insured where required. Certificates of insurance shall be
provided prior to commencement of Services and upon renewal.
8. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless the
City of Dania Beach, Florida, and its officers, employees, and agents, from and against any and all
claims, demands, causes of action, damages, losses, liabilities, fines, penalties, costs, and expenses,
including reasonable attorneys’ fees and costs at trial and on appeal, arising out of, related to, or
resulting from (i) Contractor’s performance or failure to perform the Services, (ii) the acts or
omissions of Contractor, its employees, subcontractors, or agents, or (iii) any violation of law,
regulation, or permit by Contractor, except to the extent caused by the sole negligence of the City.
This indemnification obligation shall survive the expiration or termination of this Agreement.
9. ENVIRONMENTAL COMPLIANCE
Contractor shall be solely responsible for compliance with all federal, state, and local
environmental laws, regulations, permits, and approvals applicable to the Services. Contractor
shall bear all costs associated with environmental compliance and shall be responsible for any
fines, penalties, corrective actions, remediation, restoration, or mitigation required as a result of
Contractor’s operations, acts, or omissions. Contractor shall indemnify and hold harmless the City
from and against any environmental claims, enforcement actions, or third-party demands arising
out of or related to Contractor’s performance of the Services. These obligations shall survive
expiration or termination of this Agreement.
10. AUDIT AND RECORDS
Contractor shall maintain complete and accurate records relating to the Services for a minimum
of five (5) years. The City shall have the right to audit such records upon reasonable notice.
11. KEY PERSONNEL
The individuals identified as key personnel in Contractor’s Proposal are material to the City’s
award of this Agreement and shall be assigned to and actively involved in performance of the
Services. Contractor shall not remove, replace, or materially reduce the involvement of any key
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personnel without the City’s prior written approval, which shall not be unreasonably withheld.
Any proposed replacement shall possess qualifications and experience equal to or greater than
those of the individual being replaced. Unauthorized removal or substitution of key personnel
shall constitute a material breach of this Agreement. Contractor shall maintain consistent
supervisory staffing sufficient to ensure uninterrupted, high-quality performance of the Services.
12. FORCE MAJEURE
Neither party shall be deemed in default of this Agreement to the extent that performance is
prevented by an event beyond the reasonable control of the affected party, including acts of God,
declared states of emergency, or other unforeseeable events, provided that such event does not
include equipment failure, labor disputes, subcontractor failure, supply chain issues, or failure to
obtain or maintain required permits or approvals.
The affected party shall provide prompt written notice of the force majeure event and shall use
diligent efforts to mitigate its effects and resume performance as soon as practicable. During any
period of force majeure, Contractor shall not be entitled to payment for Services not performed.
If a force majeure event continues for more than thirty (30) consecutive days, the City may, at its
option, suspend the Services or terminate this Agreement without penalty.
13. SUSPENSION OF SERVICES
The City may, at any time and for any reason, including administrative, operational, safety,
environmental, weather-related, or budgetary reasons, temporarily suspend all or any portion of
the Services upon written notice to Contractor. During any period of suspension, Contractor shall
not perform the suspended Services and shall not be entitled to payment, standby charges, delay
damages, or other compensation for the suspended Services. The City shall have sole discretion to
determine the duration of the suspension and the conditions for resumption of Services. Suspension
of Services shall not constitute a termination of this Agreement and shall not give rise to any claim
against the City.
14. TERMINATION
14.1 Termination for Convenience. The City may terminate this Agreement, in whole or in part,
for its convenience and without cause, upon thirty (30) days’ written notice to Contractor. In the
event of termination for convenience, Contractor shall be entitled only to payment for Services
satisfactorily performed and accepted by the City through the effective date of termination, and
shall not be entitled to lost profits, consequential damages, or compensation for unperformed
Services.
14.2 Termination for Cause. The City may terminate this Agreement, in whole or in part, upon
written notice if Contractor materially breaches this Agreement, including but not limited to
failure to meet performance standards, repeated deficiencies, unauthorized substitution of key
personnel, violation of law or permit requirements, or failure to maintain required insurance.
Except where immediate termination is necessary to protect public health, safety, or welfare, the
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City may, in its discretion, provide Contractor with a reasonable opportunity to cure such breach.
Failure to cure within the time specified shall constitute grounds for immediate termination.
14.3 Effect of Termination. Termination shall not relieve Contractor of obligations that by their
nature are intended to survive termination, including indemnification, environmental
responsibilities, audit rights, and public records obligations.
15. ASSIGNMENT AND CHANGE OF CONTROL; SUBCONTRACTING
Contractor shall not assign, transfer, convey, subcontract, delegate, or otherwise dispose of this
Agreement or any portion of the Services, nor shall Contractor undergo any merger, consolidation,
sale of substantially all assets, equity transfer, or other change in ownership or control, without the
prior written consent of the City, which consent may be granted or withheld in the City’s sole
discretion. Subcontracting of any core or material portion of the Services is expressly prohibited.
Contractor may utilize vendors only for incidental or ancillary support services that do not involve
performance of the core beach cleaning Services and that do not relieve Contractor of any
obligation under this Agreement. Any attempted assignment, subcontract, or change of control
without the City’s prior written consent shall be null and void and shall constitute a material breach
of this Agreement.
16. PUBLIC RECORDS
Contractor shall comply with Section 119.0701, Florida Statutes, regarding public records.
17. GOVERNING LAW; VENUE
This Agreement shall be governed by Florida law. Venue shall lie exclusively in Broward
County, Florida.
18. NO WAIVER OF SOVEREIGN IMMUNITY
Nothing contained in this Agreement shall be construed as a waiver of the City’s sovereign
immunity or of the limits of liability set forth in section 768.28, Florida Statutes, or any other
applicable law. The City expressly reserves all rights, defenses, and immunities provided by law.
19. NO WAIVER
No waiver by the City of any breach or default shall be deemed to be a waiver of any preceding
or subsequent breach or default. No waiver shall be effective unless made in writing and signed
by an authorized representative of the City. The City’s failure or delay in exercising any right,
power, or remedy under this Agreement shall not operate as a waiver of such right, power, or
remedy.
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20. ENTIRE AGREEMENT; AMENDMENTS
This Agreement, together with all documents expressly incorporated by reference, including the
RFP and Contractor’s Proposal, constitutes the entire agreement between the parties and
supersedes all prior or contemporaneous negotiations, representations, understandings, or
agreements, whether written or oral. No amendment, modification, or waiver of any provision of
this Agreement shall be effective unless in writing and executed by the City Manager or other duly
authorized representative of the City. No course of dealing, course of performance, or informal
practice shall be deemed to modify or amend the terms of this Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURES ON THE FOLLOWING PAGES
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IN WITNESS OF THE FOREGOING, the parties have executed this Renewal on the
date shown above.
CITY:
CITY OF DANIA BEACH, FLORIDA,
ATTEST: a Florida municipal corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED FOR FORM AND
CORRECTNESS:
EVE A. BOUTSIS ANA M. GARCIA, ICMA-CM
CITY ATTORNEY CITY MANAGER
9
CONTRACTOR: BEACH RAKER, LLC a Florida Limited Liability Company
Signature Signature
PRINT Name PRINT Name
Signature TITLE
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or ☐ online notarization, on _____ , 2026 by ___ _________ ,
as of BEACH RAKER, LLC, a Florida limited liability company.
He/she is personally known to me or has produced as
identification.
NOTARY PUBLIC
State of Florida
My Commission Expires:
1
CITY OF DANIA BEACH, FLORIDA
Beach Cleaning Services
CITY REQUEST FOR PROPOSAL (“RFP”) NO. 25-032
Prepared by:
City of Dania Beach, Florida
100 W. Dania Beach Boulevard
Dania Beach, FL 33004
Wednesday, November 19, 2025
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
2
Table of Contents
1. NOTICE TO PROPOSERS
2. PROPOSAL SUBMISSION
3. INSTRUCTIONS TO PROPOSERS
4. SUBMISSION OF PROPOSALS
5. QUALIFICATIONS OF PROPOSALS
6. SCOPE OF WORK
7. PROPOSAL REQUIRMENTS
8. EVALUATION CRITERIA
9. AWARD OF AGREEMENT
10. PUBLIC RECORDS
11. INSURANCE REQUIREMENTS
12. INDEMNIFICATION
13. INDEPENDENT CONTRACTOR
14. DEBARMENT AND SUSPENSION
15. SCRUTINIZED COMPANIES
16. VERFICATION OF EMPLOYMENT ELIGIBILTY
17. DELIVERIES
18. WARRANTIES
19. SAFETY STANDARDS
20. INSPECTION
21. NON-DISCRIMINATION AND EQUAL OPPORTUNITY
EMPLOYMENT
22. TAXES
23. PERMITS, FEES AND NOTICES
24. PERFORMANCE
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
3
25. TERMINATION OF CONTRACT
26. SUCCESSORS AND ASSIGNS; ASSIGNMENT; SUBLETTING
27. EMPLOYEES OF THE PROPOSER
28. LITIGATION
29. OTHER GOVERNMENTAL ENTITIES
30. UNBALANCED PROPOSAL PRICING
31. BUDGETARY CONSTRAINT
32. CONTINGENT FEES PROHIBITED
33. CONE OF SILENCE
34. GENERAL TERMS & CONDITIONS
35. SPECIAL CONDITIONS
36. PROPOSER SUBMISSIONS
Attachments:
A - Sample Agreement
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
4
1. NOTICE TO PROPOSERS
CITY OF DANIA BEACH, FLORIDA
REQUEST FOR PROPOSALS
"Beach Cleaning Services"
25-032
NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City” or “Owner”) will be accepting sealed
Bids for its “Beach Cleaning Services, 25-032”.
Bids will be accepted on the City's e-Procurement Portal at
https://procurement.opengov.com/portal/daniabeachfl until Wednesday, December 10, 2025, at 11:00 am. Bids
received after this time will be rejected.
All submissions will remain confidential and exempt from public record disclosure requirements until the
response opening is conducted.
PROJECT DOCUMENTS
Documents may be obtained from
https://procurement.opengov.com/portal/daniabeachfl/projects/209493.
BID DOCUMENTS
Bids must be submitted electronically on the City's e-Procurement Portal at
https://procurement.opengov.com/portal/daniabeachfl, the City’s designated electronic bidding system.
The City of Dania Beach reserves the right to reject any and all proposals, with or without cause, to waive any
informality in a proposal, to terminate the process or re-advertise and solicit new or additional proposals, and to
make awards in the best interest of the City.
All bid prices shall be guaranteed firm for a minimum of one hundred twenty (120) calendar days after the
submission of the bid. No bidder may withdraw a bid within ninety (90) calendar days after the bid opening
date.
Pursuant to Florida law, all Bids are exempt public records until thirty (30) days after opening, or award of bid,
whichever is sooner. In the event presentations are necessary, all non-presenting bidders will be required to exit
the room during the presentations of each of the other bidders as portions of selection committee meetings at
which presentations are made are exempt from Florida’s public meeting laws.
All Proposers are advised that the City has not authorized the use of the City seal or logo by individuals
or entities responding to City bids.
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
5
CITY OF DANIA BEACH, FLORIDA
Published on: Wednesday, November 19, 2025
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
6
2. PROPOSAL SUBMISSION
Proposals must be submitted electronically on OpenGov, the City’s designated electronic bidding system. All
bid document files must be clearly labeled 25-032 Beach Cleaning Services
Pursuant to Florida law, all Proposals to this RFP are exempt public records until thirty (30) days after opening,
or award of Proposal, whichever is sooner. In the event presentations are necessary, all responders will be
required to exit the room during the presentations of the other responders as portions of selection committee
meetings at which presentations are made are exempt from Florida’s public meeting laws.
Proposals will be publicly opened and read aloud on Wednesday, December 10, 2025, at 11:00 am using the
Zoom or Microsoft Teams online meeting platform. Below you will find the link to access this meeting on the
above referenced date and time in the
Release Project Date: November 19, 2025
Question Submission Deadline: December 3, 2025, 3:00pm
Proposal Submission Deadline: December 10, 2025, 11:00am
Bid Opening (Mandatory): December 10, 2025, 11:20am
Virtual- Microsoft Team
https://teams.microsoft.com/meet/27370316
634067?p=r3qPxfV7Um1GuyNmOq
Award of Contracts for the Proposals will be made at a subsequent City Commission meeting.
All Proposers are advised that the City has not authorized the use of the City seal by individuals or entities
responding to City Proposals.
The City Commission of the City of Dania Beach reserves the right to reject any and all Proposals, to waive any
informality in a Proposal and to make an award in the best interests of the City.
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
7
3. INSTRUCTIONS TO PROPOSERS
The following instructions are given for the purpose of guiding Proposers in properly preparing their Proposals.
These directions have equal force and weight with the specifications and strict compliance is required with all of
these provisions.
3.1 Qualifications of Proposers
No Proposal will be accepted from, nor will any contract be awarded to, any person who is in arrears to the City
of Dania Beach, upon any debt or contract, or who has defaulted, as surety or otherwise, upon any obligation to
the City, or who is deemed irresponsible or unreliable by the City Commission of Dania Beach. Minority, women-
owned, and labor surplus area businesses and firms are encouraged to submit Proposals.
3.2 Personal Investigation
Proposers shall satisfy themselves by personal investigation and by such other means as they may think necessary
or desirable, as to the conditions affecting the proposed work and the cost. No information derived from maps,
plans, specifications, or from the City staff or their assistants shall relieve the Contractor from any risk or from
fulfilling all terms of the contract. Before submitting a Proposal, each Proposer must visit the site (if applicable
to the project) to become familiar with the facilities and equipment that may in any manner affect cost or
performance of the work; must consider federal, state and local laws, ordinances, rules and regulations that may
in any manner affect cost or performance of the work, must carefully compare the Proposer's observations made
during site visits or in review of applicable laws with the Proposal Documents; and must promptly notify the
Project Contact person of all conflicts, errors and discrepancies, if any, in the Proposal Documents.
The Proposer, by and through the submission of a Proposal, agrees that Proposer shall be held responsible for
having examined the facilities and equipment (if applicable); is familiar with the nature and extent of the work
and any local conditions that may affect the work, and is familiar with the equipment, materials, parts and labor
required to successfully perform the work.
3.3 Inconsistencies
Any seeming inconsistency between different provisions of specifications, Proposal or contract, or any point
requiring explanation must be inquired into by the Proposer, in writing, at least ten (10) days prior to the time set
for opening Proposals. After Proposals are opened, the Proposers shall abide by the decision of the City Manager
or designee as to such interpretation.
3.4 Conflict of Interest
The award of any contract under this RFP is subject to the provisions of Chapter 112, Florida Statutes. Proposers
must disclose with their Proposal the name of any officer, director, partner, proprietor, associate or agent who is
also an officer or employee of City or any of its agencies. Further, all Proposals must disclose the name of any
officer or employee of City who owns, directly or indirectly, an interest of five percent (5%) or more in the
Proposer's firm or any of its branches or affiliate companies.
Beach Cleaning Services
Request For Proposal (“RFP”) No. 25-032
8
3.5 Legal Conditions
Proposers are expected to familiarize themselves with the provisions of the laws of the United States and State of
Florida, and with the provisions in the Charter and the ordinances of the City of Dania Beach.
3.6 Forms and Proposals
Proposals will be received until Wednesday, December 10, 202511:00 am by submission to OpenGov. Each
Proposal and its accompanying statements must be made on the blanks provided. The forms must be submitted
in good order and with all the blanks filled in.
3.7 Filling in Proposals
All prices must be written in the Proposal and also stated in words, and all Proposals must fully cover all items
for which Proposals are asked and no other. Proposers are required to state the names and places of residence of
all persons interested, and if no other person is interested, the Proposer shall distinctly state such fact and shall
state that the Proposal is, in all respects, fair and without collusion or fraud. Where more than one person is
interested, it is required that all persons interested, or their legal representative disclose such fact in writing to the
City.
3.8 Proposals Firm for Acceptance
Proposer warrants, by virtue of proposing, that the Proposal and the prices quoted in the Proposal will be firm for
acceptance by the City for a period of one hundred twenty (120) days from the date of Proposal opening.
3.9 Withdrawals
Any Proposer may, without prejudice, withdraw a Proposal at any time prior to the expiration of the time during
which Proposals may be submitted. Such request for withdrawal must be in writing and signed in the same
manner and by the same person who signed the Proposal. After expiration of the period for receiving Proposals,
no Proposal can be withdrawn, modified, or explained. Should Proposer withdraw its Proposal after expiration of
the period for receiving Proposals, its bond shall be retained by the City.
3.10 Causes for Rejection
No Proposal will be canvassed, considered, or accepted which, in the opinion of the City Manager, is informal or
unbalanced, or contains inadequate or unreasonable prices for any items; each item must carry its own proportion
of the cost as nearly as is practicable. Any alteration, erasure, interlineations, or failure to specify Proposals for
all items called for in the schedule shall render the Proposal informal.
3.11 Rejection of Proposals
To the extent permitted by applicable state and federal laws and regulations, City reserves the right to reject any
and all Proposals, to waive any and all informalities not involving price, time or changes in the work with the
Successful Proposer, and to disregard all nonconforming, non-responsive, unbalanced or conditional Proposals.
Proposals will be considered irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions or unauthorized alterations, or irregularities of any kind. The City Commission
reserves the right to reject any Proposal if the evidence submitted by the Proposer, or if the investigation of such
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Proposer, fails to satisfy the City that such Proposer is properly qualified to carry out the obligations and to
complete the work contemplated. Any or all Proposals will be rejected, if there is reason to believe that collusion
exists among Proposers. A Proposal will be considered irregular and may be rejected, if it shows serious
omissions, alterations in form, additions not called for, conditions or unauthorized alternates, or irregularities of
any kind. The City of Dania Beach reserves the right to reject any and all Proposals, to waive any and all
informalities and irregularities, and to accept or reject all or any part of any Proposal as they deem to be in the
best interest of the citizens of the City of Dania Beach, or the City may reject Proposals and re-advertise.
3.12 RFP Protest Procedure
After a Notice of Intent to Award a contract is posted, any actual or prospective manufacturer or distributor
claiming to be aggrieved in connection with the pending award of the Contract, or any element of the process
leading to the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 P.M. on
the third (3rd) Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or
any right to protest is waived. The protest must be in writing, must identify the name and address of the protester,
and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when
the written protest, together with an RFP Protest Bond, is both timely received by the City Manager’s Office.
An RFP Protest Bond is to compensate the City for the expenses of administering the protest. If the protest is
decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided
in the protester's favor, the deposit shall be retained by the City. The deposit shall be in the form of a cashier's
check. The amount of the RFP Protest Bond shall be one percent (1%) of the amount of the pending award for
which the bidder is protesting, or five thousand dollars ($5,000.00), whichever is less.
3.13 Protest Committee
The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of the Protest
Committee will be appointed by the City Manager. If the Protest Committee determines that the pending award
of a contract or any element of the process leading to the award involved a significant violation of law, applicable
rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Protest Committee
determines that the protest has merit, the City Manager shall direct all appropriate steps be taken to remedy it.
In the event of a timely protest, the City Manager shall stay the award of the Contract, unless after consulting
with the City Attorney and a representative from the City’s Department for which the services are being obtained,
the City Manager then determines that the award of the contract is necessary without delay to protect the
substantial interests of the City. The continuation of the bid award process under these circumstances shall not
preempt or otherwise affect the protest.
3.14 Agreement
The Proposer(s) to whom or to which an award is made shall execute a written agreement to do the work in the
form attached to this RFP. The award may be canceled by the City Commission and awarded to the next lowest
priced responsible and responsive Proposer. If this occurs, such Proposer shall fulfill every stipulation as if it
were the original party to whom or to which an award was made. The Agreement will include specific insurance,
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performance bond, and indemnification requirements as set forth in the attached specifications. Proposers must
submit any questions, issues, or concerns with the terms, language or both in the attached Agreement by the
deadline for submitting requests for interpretations.
3.15 Payment
Payment will be made when all work is completed to the satisfaction of the City Manager or designee. Successful
Proposer shall submit invoices regularly, for no more than 30-day periods, as work progresses.
3.16 Audit of Contractor's Records
Upon execution of the Contract, the City reserves the right to conduct any necessary audit of the Contractor's
records. Such an audit, or audits, may be conducted by the City or its representatives at any time prior to final
payment, or thereafter, for a period up to three (3) years. if an audit has been initiated and audit findings have not
been resolved at the end of these three (3) years, the records shall be retained by the City until resolution of audit
finding. The City may also require submittal of the records, at no cost to the City, from the Contractor, any
subcontractor, or both. For the purpose of this Section, records shall include all books of account, supporting
documents and papers deemed necessary by the City to assure compliance with the Contract provisions.
Failure of the Contractor or subcontractor to comply with these requirements may result in disqualification or
suspension from bidding or proposing for future contracts or disapproval as a subcontractor at the option of the
City. The Contractor shall assure that a subcontractor will provide access to its records pertaining to the services
upon request by the City.
3.17 Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352 (as amended)
Contractors who apply or submit a Proposal for an award of $100,000.00 or more shall file the required
certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also
disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award.
Such disclosures are forwarded from tier to tier up to the recipient.
3.18 City
Failure by City to respond to an inquiry shall not excuse late or incomplete submissions
3.19 Lobbyists
Pursuant to Broward County Ordinance 2011-19, Lobbyists, and any of their principals or employers attending
such meeting, are required to complete a Contact Log contemporaneously with a lobbyist meeting. City of Dania
Beach Code of Ordinances, Article XI, “Lobbyist Regulations,” Sections 2-231 through 2-234 require Lobbyists
to register with the City PRIOR to engaging in lobbyist activities within the City. Contact with personnel of the
City of Dania Beach other than the City Clerk or designated representative regarding the RFP shall be grounds
for elimination and disqualification from the selection process.
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3.20 Omission of Details, Variances and Exceptions.
as to any detail, or the apparent omission of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practice is to prevail, and that only material and workmanship of the
finest quality is to be used. All interpretations of the specifications shall be made on the basis of this statement.
Omission of any essential details from these specifications will not relieve the Proposer of supplying such
services or product(s) as specified.
For the purpose of evaluation, the Proposer must indicate any variance or exceptions to the stated requirements,
no matter how slight. Deviations should be explained in detail. Absence of variations, corrections or both will
be interpreted to mean that the Proposer meets all the requirements in every respect.
Costs and compensation shall be shown in both unit prices and extensions whenever applicable, and expressed
in U.S. Dollars. In the event of discrepancies existing between unit prices and extensions or totals, the unit
prices shall govern. All costs and compensation shall remain firm and fixed for acceptance for 120 calendar
days after the day of the Proposal opening. The Proposal price shall include all franchise fees, royalties, license
fees, etc., as well as all costs for transportation or delivery as applicable within the scope of the solicitation.
3.21 Performance Bond and Insurance
Upon award of a contract, the Successful Proposer, as required within the scope of the solicitation, may be
required to submit performance bonds, payment bonds or both. Proposer shall provide certificates of insurance
in the manner, form and amount(s) specified.
3.22 Addenda and Interpretations
No interpretations of the meaning of the plans, specifications or other contract documents will be made orally to
any Proposer. Prospective Proposers must request from the City Clerk or City designee such interpretation in
writing. To be considered, such request must be received at least ten (10) days prior to the date fixed for the
opening of responses. Any and all interpretations and any supplemental instructions will be in the form of a
written addenda which, if issued, will be sent by certified mail with return receipt requested, to all prospective
Proposers (at the address furnished for such purpose) not later than three (3) days prior to the date fixed for the
opening of Proposals. Failure of any Proposer to receive any such addenda or interpretation shall not relieve any
Proposer from any obligation under the Proposal as submitted. All addenda so issued shall become a part of the
contract document. Contractor shall verify that it has all addenda before submitting a Proposal.
3.23 Non-Collusion Affidavit
Each Proposer shall complete the Non-Collusive Affidavit form and shall submit the form with their Proposal.
City considers the failure of the Proposer to submit this document may be cause for rejection of the Proposal.
3.24 Public Entity Crimes
Each Proposal shall complete the Public Entity Crimes form. In accordance with Florida Statutes §287.133
(2)(a): A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a Proposal on a contract to provide any goods or services to a public entity, may
not submit a Proposal on a contract with a public entity for the construction or repair of a public building or
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public work, may not submit Proposals on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or contractor under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes
§287.017 for Category Two, for a period of 36 months from the date of being placed on the convicted vendor
list.
3.25 All Proposals
All Proposals must be submitted electronically on OpenGov.” The Proposal must be signed by one duly
authorized to do so, and in case signed by a deputy or subordinate, the Proposer’s principal's properly written
authority to such deputy or subordinate must accompany the Proposal. No Proposal will be accepted, for any
reason whatsoever, which is not submitted as stated above, within the specified time. Any uncertainty regarding
the time a Proposal is received will be resolved against the Proposer.
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4. SUBMISSION OF PROPOSALS
A. Proposals must be typed or legibly printed in blue ink. Use of erasable ink is not permitted. All
corrections to prices made by the Proposer should be initialed.
B. All Proposals shall be submitted in the English language, and pricing expressed in U.S. Dollars.
C. Proposals must contain a manual signature of a corporate officer or designee with the proven authority
to bind the Proposer. The address and telephone number for any communications regarding the Proposal
must be included.
D. Proposals shall contain an acknowledgment of receipt of all addenda.
E. Proposals by corporations must be executed in the corporation’s legal name by the President or other
corporate officer, accompanied by evidence of authority to sign. Evidence of authority shall be provided
on the enclosed Certified Resolution form, or by the company’s own Corporate Resolution.
F. Proposals by partnerships must be executed in the partnership name and signed by a partner, whose title
must appear under the signature.
G. Proposals shall be submitted to the Procurement Division on or before the time indicated in the Request
for Proposals by the methods described above.
H. In accordance with Florida Statutes, Chapter §119.07(1)(a) and except as may be provided by other
applicable state and federal law, the Request for Proposals and the responses to it are in the public
domain. However, Proposers are requested to specifically identify in the submitted Proposal any
financial information considered confidential, proprietary or both which may be considered exempt
under Florida Statute §119.07(t).
I. All Proposals received from Proposers in response to the Request for Proposals will become the
property of City and will not be returned. In the event of Contract award, all documentation produced as
part of the Contract shall become the exclusive property of City.
J. The Proposer preparing a submittal in response to this RFP shall bear all expenses associated with its
preparation. The Proposer shall prepare a submittal with the understanding that no claim for
reimbursement shall be submitted to the City for the expense of Proposal preparation, presentation, or
both.
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5. QUALIFICATIONS OF PROPOSALS
A. Each Proposer shall complete the Proposal’s Qualifications Statement and submit the form with the
Proposal. Failure to submit the Proposer’s Qualifications Statement and the documents required under it
may constitute grounds for rejection of the Proposal.
B. As a part of the evaluation process, the City may conduct a background investigation including a
criminal record check of Proposer’s officers and employees, by the Broward County Sheriff’s Office.
Proposer’s submission of a Proposal constitutes acknowledgement of and consent to such investigation.
City shall be the sole judge in determining Proposer’s qualifications.
C. No Proposal shall be accepted from, nor will any contract be awarded to, any person who is in arrears to
City for any debt or contract, or who is a defaulter, as surety or otherwise, of any obligation to City, or
who is deemed irresponsible or unreliable by City. City will be the sole judge of such determination.
The City reserves the right to make a pre-award inspection of the Proposer's facilities and equipment
prior to award of Contract.
D. Employees of the Proposer shall at all times be under its sole direction and not an employee or agent of
the City. The Proposer shall supply competent and physically capable employees. The City may require
the Proposer to remove an employee it deems careless, incompetent, insubordinate or otherwise
objectionable. Proposer shall be responsible to the City for the acts and omissions of all employees
working under its directions.
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6. SCOPE OF WORK
6.1 SCOPE
A. The City of Dania Beach, Florida (the “City” or “Owner”), is actively seeking proposals from qualified
vendors for Beach Cleaning Services”. to provide maintenance to the City of Dania Beach Ocean
Park.Services consist of the following:
1. Tide Line: Remove all man-made materials along approximately 2,200 feet of shoreline. Make
multiple passes along the shoreline with a tractor-towed beach cleaner machine as necessary to
gather and bury all seaweed. The City is further requesting that light or moderate seaweed be raked
and covered with sand to smooth any ruts. If heavy accumulation of seaweed occurs, the City
requires that seaweed be picked up and removed from the beach and disposed of in off-site
dumpsters.
2. Upper Beach: Sanitize and groom the upper beach area from ten feet east of the dune line, seaward
to the high-water line. This must provide a smooth, cleaned, combed appearance to the beach
without tire tracks. This service shall only be performed during the months of November through
February (outside of turtle nesting season). Special permits must be obtained from the Florida Fish
and Wildlife Commission (the “FWCC”) on behalf of the City of Dania Beach to use equipment
during turtle season.
3. Upper Beach, North and South of the Pier: As required and directed by City (minimum of once
per month), sift sand around volleyball and picnic areas on the North side of the pier and around the
restaurant area on the South side of the fishing pier, to remove shells, rocks, bottle caps, cigarette
butts, and small foreign objects.
4. Beach Entrances and Walkways,: As required and directed by City (minimum of once per
month), sift sand around beach entrance and walkways to remove shells, rocks, bottle caps, cigarette
butts, and small foreign objects. At entrances and walkways with wood decking, remove
accumulated sand to expose wood decking as necessary and directed by City.
5. Service Breakdown: Proposer shall show a breakdown of the proposed services into daily, weekly
and monthly costs to allow the City to select a Service level that it feels is in its best interests, and to
allow it to remain within the City’s budget for the Services requested in this RFP.
6. Permits: It shall be the Proposer’s responsibility to obtain all permits necessary for beach cleaning
and related services.
6. Equipment:
1. All beach cleaning equipment and beach cleaning processes must comply with federal and state
environmental safety guidelines.
2. Any tractor-towed beach cleaner machine to be used by the Contractor shall have the capability to
remove all forms of debris from beaches and sandy recreation areas. This includes seaweeds, bottles,
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bottle caps, boxes, wrappers, cans, papers, dead fish, syringes, shells, stone, wood, cigarette butts,
animal droppings, etc. in dry sand or wet sand conditions.
2. Seaweed Alternative Disposal:
1. The City would like an alternative option included in the proposal to include the remove of the
seaweed as opposed to burying it. Include the cost breakdowns and comparison.
B.
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7. PROPOSAL REQUIRMENTS
Proposers shall, as a minimum, include the following information with the submittal of its Proposal.
A. Executive Summary - Summarize the business entity, its background, main office(s), and office
location that will service this contract. Identify the officers, principals, supervisory staff and key
individuals who will be directly involved with the work and their office locations. The executive
summary should also summarize the key elements of the proposal.
B. Relevant Project Experience - Indicate the firm’s number of years of experience in providing the
professional services as it relates the work contemplated. Provide details of past projects for agencies of
similar size and scope, including information on your firm’s ability to meet time and budget
requirements.
C. Approach - Provide in concise narrative form, your understanding of the City's needs, goals and
objectives as they relate to the project, and your overall approach to accomplishing the project. Give an
overview on your proposed vision, ideas and methodology. Describe your proposed approach to the
project. As a part of the response, any design plan or mock ups shall be presented to the City for
approval. for use in providing services to the City. Additionally, include a timeline for effectively
managing and executing the work in optimum time. The City, at its discretion may allow for time
extensions for unforeseen and unexpected delays. Also provide information on your firm’s current
workload and how this project will fit into your workload. Describe available facilities, technological
capabilities and other available resources you offer for the project.
D. References - Provide names, addresses, and telephone numbers of five (5) references who are capable
of explaining and confirming the firm’s capacity to successfully complete the Services sought in this
RFP.
E. Pricing - Provide a cost estimate for the Services to be provided based on the Scope of Services and the
firm’s proposed approach to the project.
Summary of Documents to Be Submitted with Proposals. The following is a summary of documents
required to be submitted for this Proposal. Failure to include a technical Proposal, cost Proposal, Proposal
surety (if required below), or any other document that, by its omission, may prejudice the rights of other
possible Proposers or respondents, may result in immediate rejection of a Proposal.
The Forms are as follows:
o Proposer’s Qualifications
o Public Entity Crimes Form (must be notarized)
o Non-Collusion Affidavit (must be notarized)
o Drug-Free Workplace Certification
o Acknowledgement of Addenda
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o References
o Certification to Accuracy of Proposal (must be notarized)
o Affidavit of Compliance with Anti-Human Trafficking Laws (must be notarized)
o General Certificate of Insurance (COI)
Other forms or documents:
o which, by their nature do not impact price or the Proposer’s cost of doing business should
accompany the Proposal; but must be provided within three (3) business days of the City’s request to
be considered responsive.
o The City reserves the right to request the most recently completed audited financial statement, or
other approved documentation to verify financial viability
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8. EVALUATION CRITERIA
Evaluation of the responses will be conducted by an Evaluation Committee composed of City staff, or other
persons selected by the City Manager or designee. Proposals shall be evaluated based upon the information and
references contained in the responses as submitted. The Evaluation Committee will evaluate all responsive
proposals at duly advertised public evaluation meetings in accordance with Florida law. The City reserves the
right to award the contract to the Proposer which will best serve the interest of the City. The scoring of the
Proposals by the Evaluation Committee will be based on a point total and not a percentage factor.
No. Evaluation Criteria Scoring Method Weight (Points)
1. Firm Qualifications
Experience in field, workload of current
projects.
Points Based 30
(30% of Total)
2. Approach
Understanding the scope of work, ability to
comply with the full scope of work, technical
soundness of Proposal.
Points Based 35
(35% of Total)
3. Price Proposal
Estimated total cost of project
Points Based 25
(25% of Total)
4. References Points Based 10
(10% of Total)
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9. AWARD OF AGREEMENT
9.1 AWARD OF PROPOSAL
The City Commission will award the Proposal to the most responsible and responsive Proposer that meets the
qualifications identified in Section 5, entitled Qualification of Proposers taking into consideration price and the
evaluation criteria. The awarded Proposer must have satisfactory references.
9.2 CONTRACT AWARD AND EXECUTION
A. The City will publicly open and announce all proposals received in accordance with the terms stated in
the RFP advertisement. The City will verify that all Proposers have properly completed and executed the
required solicitation forms and submittals; review each proposal for accuracy and compliance with RFP
requirements; prepare a summary of all responsive proposals; and evaluate proposals based on the
criteria and weighting outlined in the RFP document. The evaluation process may include a review
committee scoring, reference checks, clarification requests, and/or presentations or interviews if deemed
necessary. Upon completion of the evaluation, the City will prepare an evaluation summary and provide
a recommendation for award or recommendation for re-advertisement, if appropriate, to the City
Commission.
B. Rejection of Proposals: The City reserves the right to reject proposals under the following
circumstances:
1. The proposal fails to include required forms, signatures, licenses, insurance documentation, or other
mandatory submittals outlined in the RFP. A non-responsive proposal does not meet the minimum
requirements for consideration.
2. The pricing structure appears significantly higher or lower than the City’s cost estimate or other
proposals, or certain line items are disproportionately priced, suggesting an attempt to manipulate
the evaluation or future change orders.
3. The proposer does not demonstrate sufficient experience, capacity, or qualifications to perform the
required scope of work, or fails to comply with key technical specifications or performance
standards outlined in the RFP
4. When the level of competition is deemed insufficient based on the number or quality of proposals
received.
C. Negotiations with Offerors are not permitted during the advertisement, evaluation, or award period of
the RFP process unless specifically authorized within the solicitation documents or permitted under
applicable procurement regulations.
9.3 CONTRACT TERM
The initial Contract period shall be for five (5) years. In addition, contingent upon Budget approval, the City
reserves the right to renew the contract for two(2) additional one (1) year periods, under the same terms,
conditions, and specifications, by written notification to the Contractor by the City.
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10. PUBLIC RECORDS
10.1 Public Records
A. Proposer agrees to keep and maintain public records in Proposer’s possession or control in connection
with Proposer’s performance under the Agreement. Proposer additionally agrees to comply specifically
with the provisions of Section 119.0701, Florida Statutes. Proposer shall ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not disclosed,
except as authorized by law, for the duration of the Agreement, and following completion of the
Agreement until the records are transferred to the City.
B. Upon request from the City custodian of public records, Proposer shall provide the City with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by
law.
C. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and
other data and documents provided or created in connection with the Agreement are and shall remain the
property of the City.
D. Upon completion of the Agreement or in the event of termination by either party, any and all public
records relating to the Agreement in the possession of the Proposer shall be delivered by the Proposer to
the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by
Proposer shall be delivered to the City in a format that is compatible with the City’s information
technology systems. Once the public records have been delivered upon completion or termination of the
Agreement, the Proposer shall destroy any and all duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements.
E. Any compensation due to Proposer shall be withheld until all records are received as provided in this
RFP.
F. Proposer’s failure or refusal to comply with the provisions of this section shall result in the immediate
termination of the Agreement by the City.
G. Section 119.0701(2)(a), Florida Statutes IF THE PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S
DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE
PROPOSER MUST CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: ELORA RIERA, CITY CLERK
Mailing Address: 100 W. Dania Beach Boulevard
Dania Beach, Florida 33004
Telephone number: 954-924-9800, Ext. 3623
Email: eriera@daniabeachfl.gov
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10.2 INFORMATION REQUESTS AFTER DUE DATE
Pursuant to Florida Statutes Section 119.071 sealed Proposals or Proposals received by an agency pursuant to
Invitations to Proposal or requests for Proposals are exempt from the provisions of subsection (1) and s. 24(a),
Art. I of the State Constitution until such time as the agency provides notice of a decision or intended decision
pursuant to Florida Statutes §119.071(1) (b) (2), or within 30 days after Proposal/Proposal opening, whichever
is earlier.
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11. INSURANCE REQUIREMENTS
11.1 Insurance Requirements
A. Insurance Required Before Commencement of Work: The Contractor shall not commence Work
under the Agreement until Contractor has obtained all insurance required under this Section, and not
until such time that the coverages are approved by the Risk Manager of the City. The Contractor shall
not allow any employee of Contractor or any Subcontractor to commence Work on any subcontract until
the Subcontractor and all Coverages required of any Subcontractor have been obtained and approved by
the Risk Manager of the City. In addition, Contractor shall be responsible for any and all policy
deductibles and self-insured retentions.
B. Insurance Requirements: Coverages shall be in force until all Work required to be performed under
the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as
evidenced by the formal written acceptance by the City. In the event insurance certificates provided to
City indicate that the insurance shall terminate and lapse during the period of the Agreement, including
any applicable warranty period, then in that event, the Contractor shall furnish, at least thirty (30) days
prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that
equal and like coverages for the balance of the period of the Agreement, including any extension of it,
and including any applicable warranty period, is in effect. THE CONTRACTOR AND ANY
SUBCONTRACTOR SHALL NOT PERFORM OR CONTINUE WORK PURSUANT TO THE
AGREEMENT, UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY
DELAY IN THE WORK CAUSED BY A LAPSE IN COVERAGE SHALL BE NON-
EXCUSABLE, SHALL NOT BE GROUNDS FOR A TIME EXTENSION, AND WILL BE
SUBJECT TO ANY OTHER APPLICABLE PROVISIONS DESCRIBED IN THE
AGREEMENT OR ELSEWHERE IN THE SOLICITATION DOCUMENTS CONCERNING
CONTRACTOR DELAY.
C. Required Minimum Coverages: The below coverages are minimum limit requirements. Umbrella or
Excess Liability policies are acceptable to provide the total required liability limits, as long as the Risk
Manager of the City reviews and approves in writing the insurance limits on each of the policies. The
City must approve any changes to these specifications and has the right to review and amend coverage
requirements. The CONTRACTOR shall be held responsible for any modifications, deviations, or
omissions in these insurance requirements. CONTRACTOR shall be responsible for any deductible
amounts.
D. Commercial General Liability
1. Limits of Liability (Minimum)
Bodily Injury & Property Damage Liability
Each Occurrence $1,000,000
Policy Aggregate $2,000,000
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Personal & Advertising Injury $1,000,000
Products & Completed Operations $1,000,000
2. Endorsements Required – Include in body of COI and/or Description of Operations
Annual Aggregate shall apply “Per Project/Job”, if available
Waiver of Subrogation in favor of the City, if available
Insurance shall apply on a primary and non-contributory basis
“The City of Dania Beach, Florida” is included as “Additional Insured”
If Vendor’s Insurance includes coverage for with an “As Required by Written
Agreement/Contract” provision, then the following must be in place to establish such written
agreement and trigger coverage:
o An executed written contract between the City and Vendor including these requirements;
OR
o Statement on a Purchase Order or Invoice or other attachment thereof which includes the
following verbiage:
“Vendor will provide proof of General Liability insurance with Limits of $1,000,000 Per
Occurrence/$2,000,000 General Aggregate. City is included as Additional Insured.”
E. Business Automobile Liability
1. Limits of Liability (Minimum)
Bodily Injury and Property Damage
Combined Single Limit $1,000,000
Any Auto/Owned Autos or Scheduled Autos
Including Hired and Non- Owned Autos
Any One Accident
2. Endorsements Required-Include in body of COI and/or Description of Operations
City of Dania Beach included as an additional Insured if appropriate and available
F. Workers’ Compensation / Employers’ Liability
1. Workers Compensation Limits: Statutory - State of Florida
Waiver of Subrogation in favor of City, if available
2. Employers Liability Limits:
$100,000 for bodily injury caused by an accident, each accident
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$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limitWorkers Compensation must be
provided for all persons fulfilling this contract, whether employed, contracted, temporary or
subcontracted.Contractor(s) must be in compliance with all applicable state and federal workers’
compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act
(maritime), Federal Employers Liability Act (railroad), etc.In no event shall Vendor be permitted
to utilize in the execution of this agreement, the following:
i. any employee, subcontractor or subcontractor employee that is exempted or purported to
be exempt from Workers’ Compensation insurance coverage; or
ii. any employee, subcontractor or subcontractor employees who will be covered by an
employee leasing arrangement
G. Umbrella/Excess Liability (Excess Follow Form) can be utilized to provide the required limits.
Coverage shall be “following form” and shall not be more restrictive than the underlying insurance
policy coverages, including all special endorsements and City as Additional Insured status. Umbrella
should include Employer’s Liability.
H. Other Conditions Required:
Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all
subcontractors comply with all insurance requirements.
Cancellation Requirements: Required insurance shall always be maintained while vendor is on or
utilizing City premises. The above policies shall provide the City of Dania Beach with 30 days
written notice of cancellation or material change and 10 days written notice for cancellation due
to non-payment. If the policies do not contain such a provision, it is the responsibility of the
Contractor to provide such notice.
Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project,
notification to the City is required.
Insurance Carrier Financial Stability Requirements:
Insurance must be provided by companies authorized to do business in the State of Florida. City
reserves the right but not the obligation to reject any insurer providing coverage due to poor or
deteriorating financial condition.
• The Company must be rated no less than “A-” as to management, and no less than “Class
VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M.
best Company, or its equivalent. All policies or certificates of insurance are subject to review
and verification by Risk Management. If a company is downgraded during the agreement
term, Vendor shall notify the City.
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Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect
all required insurance above will be furnished by Vendor to the City of Dania Beach Human
Resources Department by Certificate of Insurance within 5 days of notification of award. All
certificates (and any required documents) must be received and approved by Human Resources
before any work commences to permit Vendor time to remedy any deficiencies.
• Valid Certificates verifying coverage is in force as required above must be on file with the
City at all times during contract. If the policies renew during the term of the Contract,
updated Certificates verifying coverage is in force shall be submitted to the City within 10
days of expiration. Contractor and/or any Subcontractor shall not perform or continue to
work pursuant to this agreement, unless all coverages remain in full force and effect; work
delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance
within 7 days of City’s receipt of notice at any time during this agreement, the City shall
have the right to consider the agreement breached and therefore terminated.
• A copy of Additional Insured Endorsement or other endorsements may be attached to the
Certificate.
o Notices/ Certificate Holder: City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, FL 33004
o City of Dania Beach CRA (If Applicable)
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Risk Manager: Wayne Fletcher,
The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of
insurance, including limits, coverages or endorsements, herein at the time of the insurance submission.
11.2 Contractor’s Pollution Liability
Covering Bodily Injury & Property Damage Liability, Legal Defense, and Remediation for City-owned
locations on which contractor is working.
o Each Occurrence $1,000,000
o Policy Aggregate $2,000,000
Retro Date- Prior to commencement of job. Coverage is to be maintained and applicable for a minimum of 3
years following contract completion.
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11.3 Umbrella/Excess Liability (Excess Follow Form)
Can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more
restrictive than the underlying insurance policy coverages, including all special endorsements and City as
Additional Insured status. Umbrella should include Employer’s Liability.
Other Conditions Required:
Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply
with all insurance requirements.
Cancellation Requirements: Required insurance shall always be maintained while vendor is on or utilizing City
premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation
or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the
Contractor to provide such notice.
Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project, notification to
the City is required.
Insurance Carrier Financial Stability Requirements:
Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the
right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial
condition.
Company should be rated no less than “A-” as to management, and no less than “Class VII” as to financial
strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All
policies or certificates of insurance are subject to review and verification by Risk Management. If an insurance
company is not sufficiently rated or there is going concern of financial distress, the policy may be denied. If a
company is downgraded during the agreement term, the Vendor shall notify the City.
Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required
insurance above will be furnished by Vendor to the City of Dania Beach Human Resources Department by
Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents)
must be received and approved by Human Resources before any work commences to permit Vendor time to
remedy any deficiencies.
Valid Certificates verifying coverage is in force as required above must be on file with the City at all times
during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is
in force shall be submitted to the City within 10 days of expiration. Contractor and/or any Subcontractor shall
not perform or continue to work pursuant to this agreement, unless all coverages remain in full force and effect;
work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days
of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the
agreement breached, and therefore terminated.
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A copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate.
Notices/ Certificate Holder:
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, FL 33004
-OR-
City of Dania Beach CRA
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Email: Wayne Fletcher
wfletcher@daniabeachfl.gov
The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of
insurance, including limits, coverages or endorsements, herein at the time of the insurance submission.
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12. INDEMNIFICATION
GENERAL INDEMNIFICATION:
Proposer shall, in addition to any other obligation to indemnify the City and to the fullest extent permitted by
law, protect, defend, indemnify and hold harmless the City, their agents, elected officials and employees from
and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or
alleged: a). Bodily injury, sickness, disease or death, or injury to or destruction of tangible property including
the loss of use resulting therefrom, or any other damage or loss arising out of or resulting, or claimed to have
resulted in whole or in part from any actual or alleged act or omission of the Proposer, any sub-Proposer,
anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in
the performance of the Work; or b). violation of law, statute, ordinance, governmental administration order,
rule, regulation, or infringement of patent rights by Proposer in the performance of the Work; or c). liens,
claims, or actions made by the Proposer or any sub-Proposer under Workers’ Compensation acts; disability
benefit acts, other employee benefit acts, or any statutory bar. Any costs or expenses, including attorney fees,
incurred by the City to enforce this agreement shall be borne by the Proposer. Without limiting the foregoing,
any and all such claims, suits, etc., relating to personal injury, death, damage to property, defects in materials or
workmanship, actual or alleged infringement of any patent, trademark, copyright or of any other tangible or
intangible personal or property right, or any actual or alleged violation of any applicable statute, ordinance,
administrative order, rule or regulation or decree of any court, is included in the indemnity. Successful Proposer
further agrees to investigate, handle, respond to, provide defense for, and defend any such claims, etc., at its
sole expense and agrees to bear all other related costs and expenses, even if the claim(s) are groundless, false, or
fraudulent. Pursuant to Section 725.06, Florida Statutes, the indemnification required by this Section is limited
to $1,000,000.00, which the parties agree bears a reasonable commercial relationship to the Agreement. In case
of injury to persons, animals, or property, real or personal, by reason of failure to erect or maintain proper and
necessary barricades, safeguards, and signals or by reason of any negligence of any Successful Proposer, or any
of the Successful Proposer’s agents, servants, or employees during the performance of the work before the
estimates have become due under this Agreement, the City may, through its officials, withhold such payments
as long as it may deem necessary for the indemnity of the City, provided that the failure to pay the same shall
not be construed or considered as a waiver of the indemnity as hereinabove set forth.
The parties recognize that various provisions of this Agreement, including but not necessarily limited to this
Section, provide for indemnification by the Proposer and that
Section 725.06, Florida Statutes, requires a specific consideration to be given. The parties therefore agree that
the sum of Ten Dollars and 00/100 ($10.00), receipt of which is acknowledged and agreed upon, is the specific
consideration for such indemnities, and the providing of such indemnities is deemed to be part of the
specifications with respect to the services to be provided by Proposer. Furthermore, the parties understand and
agree that the covenants and representations relating to this indemnification provision shall survive the term of
this Agreement and continue in full force and effect as to the party's responsibility to indemnify.
Upon completion of all Services, obligations and duties provided for in the Agreement, or in the event of
termination of the Agreement for any reason, the terms and conditions of this provision shall survive
indefinitely.
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The Proposer shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in
connection with the foregoing indemnifications including, but not limited to, reasonable attorney fees (including
appellate attorney fees) and costs.
The Successful Proposer shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in
connection with the foregoing indemnifications including, but not limited to, reasonable attorney fees (including
appellate attorney's fees) and costs. City reserves the right to select its own legal counsel to conduct any defense
in any such proceeding and all costs and fees associated therewith shall be the responsibility of Successful
Proposer under the indemnification agreement. Nothing contained in this RFP is intended nor shall it be
construed to waive City's rights and immunities under the common law or Florida Statute Section 768.28 as
amended from time to time.
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13. INDEPENDENT CONTRACTOR
An Agreement resulting from this solicitation does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Proposer is an independent Proposer under the Agreement and not
the City’s employee for any purposes, including but not limited to, the application of the Fair Labor Standards
Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the
Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's
Compensation Act, and the State Unemployment Insurance law. The Proposer shall retain sole and absolute
discretion in the judgment of the manner and means of carrying out Proposer’s activities and responsibilities
under this RFP provided, further that administrative procedures applicable to services rendered under any
potential Agreement shall be those of Proposer, which policies of Proposer shall not conflict with City, State, or
United States policies, rules or regulations relating to the use of Proposer’s funds provided for in this document.
The Proposer agrees that it is a separate and independent enterprise from the City, that it had full opportunity to
find other business, that it has made its own investment in its business, and that it will utilize a high level of
skill necessary to perform the work. Any potential Agreement shall not be construed as creating any joint
employment relationship between the Proposer and the City and the City will not be liable for any obligation
incurred by Proposer, including but not limited to unpaid
minimum wages, overtime premiums or both
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14. DEBARMENT AND SUSPENSION
Proposers are subject to the debarment and suspension regulations implementing Executive Order 12549,
Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R.
Part 180 and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Non-procurement
Debarment and Suspension). These regulations restrict awards, sub-awards, and contracts with certain parties
that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance
programs and activities. See 2 C.F.R. Part 200, Appendix II, I; and Chapter IV,6.d and Appendix C, 2. A
contract award must not be made to parties listed in the SAM Exclusions. SAM Exclusions is the list
maintained by the General Services Administration that contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530;
Chapter IV,6.d and Appendix C,2. d. In general, an "excluded" party cannot receive a federal grant award or a
contract within the meaning of a "covered transaction," to include sub-awards and subcontracts. This includes
parties that receive federal funding indirectly, such as Proposers to recipients and sub-recipients. The key to the
exclusion is whether there is a "covered transaction," which is any non-procurement transaction (unless
excepted) at either a "primary" or "secondary" tier. Although "covered transactions" do not include contracts
awarded by the federal government for purposes of the non-procurement common rule and Department of
Homeland Security’s implementing regulations, it does include some contracts awarded by recipients and sub-
recipients.
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15. SCRUTINIZED COMPANIES
Proposer shall certify that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to
Section 215.4725, Florida Statutes (2018), and that it is not engaged in a boycott of Israel. The City may
terminate this Agreement at the City's option if Proposer is found to have submitted a false certification as
provided under subsection (5) of section 287.135, Florida Statutes (2018), as may be amended or revised, or
been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida
Statutes (2018), as may be amended or revised, or is engaged in a boycott of Israel.
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16. VERFICATION OF EMPLOYMENT ELIGIBILTY
Proposer represents that Proposer and each Sub-Proposer has registered with and uses the E-Verify system
maintained by the United States Department of Homeland Security to verify the work authorization status of all
newly hired employees in compliance with the requirements of Section 448.095, Florida Statutes, and that entry
into this Agreement will not violate that statute. If Proposer violates this section, Municipality may
immediately terminate this Agreement for cause, and Proposer shall be liable for all costs incurred by
Municipality due to the termination.
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17. DELIVERIES
Any item requiring delivery by the Proposer or by sub-contractors shall be delivered F.O.B. destination to a
specific City address. All delivery costs and charges must be included in the Proposal price. If delivery of an
item is required, the City reserves the right to cancel the delivery order(s) or any part of it, without obligation if
delivery is not made at the time specified in the Proposal.
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18. WARRANTIES
18.1 WARRANTIES
A. Successful Proposer warrants to City that the consummation of the work provided for in the Contract
documents will not result in the breach of any term or provision of, or constitute a default under any
indenture, mortgage, contract, or agreement to which Successful Proposer is a party.
B. Successful Proposer warrants to City that it is not insolvent, it is not in bankruptcy proceedings or
receivership, nor is it engaged in or threatened with any litigation, arbitration or other legal or
administrative proceedings or investigations of any kind which would have an adverse effect on its
ability to perform its obligations under the Contract.
C. Successful Proposer warrants to City that it will comply with all applicable federal, state and local laws,
regulations and orders in carrying out its obligations under the Contract.
D. All warranties made by Successful Proposer together with service warranties and guarantees shall run to
City and the successors and assigns of City.
18.2 COPYRIGHTS OR PATENT RIGHTS
The Proposer warrants that there has been no violation of copyrights or patent rights in manufacturing,
producing or selling the goods shipped or ordered, if any, as a result of this Proposal. The seller agrees to hold
the City harmless from all liability, loss or expense occasioned by any such violation.
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19. SAFETY STANDARDS
The Proposer warrants that the product(s) supplied to the City shall conform in all respects to the standards set
forth in the Occupational Safety and Health Act of 1970 as amended, and shall be in compliance with Chapter
442, Florida Statutes as well as any industry standards, if applicable. Any toxic substance listed in Section 38F-
41.03 of the Florida Administrative Code delivered as a result of this order must be accompanied by a
completed Material Safety Data Sheet (MSDS).
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20. INSPECTION
The City shall have the right to inspect any materials, components, equipment, supplies, services or completed
work specified in this RFP. Any of the items not complying with these specifications are subject to rejection at
the option of the City. Any items rejected shall be removed from the premises of the City or replaced at the
entire expense of the successful Contractor.
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21. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the Proposer and its sub-contractor shall not discriminate against any
employee or applicant for employment because of race, color, sex, including pregnancy, religion, age, national
origin, marital status, political affiliation, familial status, sexual orientation, gender identity and expression, or
disability if qualified. The Proposer will take affirmative action to ensure that employees and those of its sub-
contractor are treated during employment, without regard to their race, color, sex, pregnancy, religion, age,
national origin, marital status, political affiliation, familial status, sexual orientation, gender identity or
expression, or disability if qualified. Such actions must include, but not be limited to, the following:
employment, promotion, demotion, or transfer; recruitment or recruitment advertising, layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposer
and its sub-contractor shall agree to post in conspicuous places, available to its employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause. The Proposer further agrees that it will ensure that all subcontractors, if any, will be
made aware of and will comply with this nondiscrimination clause.
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22. TAXES
22.1 Taxes for Proposers
Successful Proposer shall pay all applicable sales, consumer use and other similar taxes required by law.
22.2 Taxes for the City
The City of Dania Beach is exempt from all federal, state, and local taxes. An exemption certificate will be
provided where applicable upon request.
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23. PERMITS, FEES AND NOTICES
The successful Proposer shall secure and pay for all permits and fees, licenses, and charges necessary for the
proper execution and completion of the work, if applicable. The costs of all permits, fees, licenses and charges
shall be included in the Price Proposal except where expressly noted in the specifications.
During the performance of the Contract, there may be times when the Proposer will be required to obtain an
Owner permit for such Work, or in connection with the items or services. It is the responsibility of the Proposer
to ensure that it has the appropriate Owner permits as may become necessary during the performance of the
Contract. Any fees related to the Owner required permits in connection with the Contract will be the sole
responsibility of the Proposer. Licenses, permits, and fees that may be required by Broward County, state, or
federal entities are not included in the above list.
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24. PERFORMANCE
Failure on the part of the Proposer to comply with the conditions, terms, specifications and requirements of the
Proposal shall be just cause for cancellation of the Proposal award. The City may, by written notice to the
Proposer, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The
City shall be the sole judge of nonperformance.
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25. TERMINATION OF CONTRACT
25.1 TERMINATION OF CONTRACT
If the successful Proposer fails to provide the Services or shall in any other manner commit a breach of the
contract and fails to remedy the same within five (5) calendar days after written notice from the City, the City
may terminate the contract resulting from the RFP without any further notice to the Proposer. City
representatives will review the Services periodically to assure that the requirements of the contract are being
met. If any portion of the Services are unsatisfactory, the Proposer shall be contacted, and the discrepancies
corrected at no additional cost to the City.
If, through any cause, the Proposer shall fail to fulfill in a timely and proper manner its obligations under the
contract, or if the Proposer shall violate any of the provisions of the contract, the City may upon written notice
to the Proposer, terminate the right of the Proposer to proceed under the contract, or as to such part or parts of
the contract for which there has been a default, and may hold the Proposer liable for any damages caused to the
City by reason of such default and termination. In the event of such default and termination, any completed
Services performed by the Proposer under the contract shall, at the option of the City become the City's property
and the Proposer shall be entitled to receive equitable compensation for any Services completed to the
satisfaction of the City. The Proposer, however, shall not be relieved of liability to the City for damages
sustained by the City by reason of any breach of the contract by the Proposer, and the City may withhold any
payments to the Proposer for the purpose of set-off until such time as the amount of damages due to the City
from the Proposer can be determined.
25.2 TERMINATION OF CONTRACT FOR CONVENIENCE
The contract may be terminated for convenience by City upon fifteen (15) days’ advance written notice to
Proposer (delivered by certified mail, return receipt requested) of intent to terminate and the date on which such
termination becomes effective. In such case, the Proposer shall be paid for all acceptable Services performed
prior to termination and shall not be entitled to any other costs, fees or payments.
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26. SUCCESSORS AND ASSIGNS; ASSIGNMENT; SUBLETTING
The City and Proposer, respectively, will bind themselves, their partners, successors, assigns and legal
representatives to the contract. Neither party to the contract shall assign it or sublet it or any portion of it,
without the advance written consent of the other.
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27. EMPLOYEES OF THE PROPOSER
A. Proposers shall only designate employees who are sufficiently skilled to provide the required services
specified in the RFP. Any person employed to provide the Services who fails, refuses or neglects to obey
the instructions of the City's representative in anything relating to the Services, or who appears to be
disorderly, insubordinate, or incompetent shall upon the order of City's representative, be immediately
relieved by the Proposer from performing the Services. Any interference with, or any abusive or
threatening conduct toward any City representative, City assistants or inspectors by the Proposer, its
employees or agents, or any member of the public shall be grounds for the City to terminate the contract
and re-let the Services. The Proposer shall furnish all labor, materials, supplies and equipment necessary
to properly maintain all Services areas where Services are conducted in an acceptable and safe condition.
B. Proposer agrees that it or its officers, if a corporation or other legal entity, shall be held fully responsible,
except as otherwise prohibited by law, for all acts of their employees while in their employ.
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28. LITIGATION
A. In addition to any other provision of this RFP, the City may, in its absolute discretion, reject a Proposal if
the Proposer, or any officer or director of the Proposer submitting the Proposal, is or has been engaged
directly or indirectly in legal action against the City, its elected or appointed officers, representatives or
employees in relation to any matter.
B. In determining whether or not to reject a Proposal under this section, the City will consider whether the
litigation is likely to affect the Proposer’s ability to work with the City, its consultants and representatives
and whether the City’s experience with the Proposer indicates that there is a risk that the City will incur
increased staff and legal costs in the administration of the contract if it is awarded to the Proposer.
C. A contract with the successful Proposer will include the following:
GOVERNING LAW; CONSENT TO JURISDICTION. The law of the State of Florida shall govern the
contract. The contract is not subject to arbitration. The parties expressly waive all rights to trial by jury for
any disputes arising from, or in any way connected with the contract. The parties understand and agree
that this waiver is a material contract term.
D. All claims, counterclaims, disputes and other matters in question between City and the Consultant arising out
of, relating to or pertaining to the contract, the breach of it, the services of it, or the standard of performance
required in it, are to be addressed by resort to non-binding mediation as authorized under the laws and rules of
Florida; provided, however, that in the event of any dispute between the parties, the parties agree to first negotiate
with each other for a resolution of the matter or matters in dispute and, upon failure of such negotiations to resolve
the dispute, the parties shall resort to mediation. If mediation is unsuccessful, any such matter may be determined
by litigation in a court of competent jurisdiction in Broward County, Florida, or the Federal District Court of the
Southern District of Florida and appropriate appellate courts for such venue and jurisdiction.
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29. OTHER GOVERNMENTAL ENTITIES
If a Proposer is awarded a contract as a result of this RFP, Proposer will, if Proposer has sufficient capacity or
quantities available, provide to other governmental agencies, so requesting, the products or services awarded in
accordance with the terms and conditions of the RFP and resulting contract.
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30. UNBALANCED PROPOSAL PRICING
When a unit price proposed has variable or estimated quantities, and the Proposal shows evidence of
unbalanced Proposal pricing, such Proposal may be rejected.
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31. BUDGETARY CONSTRAINT
In the event the City is required to reduce contract costs due to budgetary constraints, all Services specified in
this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost
for the affected service shall be reduced as required. The Proposer shall also be provided with a minimum 30-
day notice prior to any such reduction in budget.
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32. CONTINGENT FEES PROHIBITED
The Proposer must warrant that it has not employed or retained a company or person, other than a bona fide
employee, contractor or subcontractor, working in its employ, to solicit or secure a contract with the City, and
that it has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide
employee, contractor or sub-contractor, working in its employ, any fee, commission, percentage, gift or other
consideration contingent upon or resulting from the award or making of a contract with the City.
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33. CONE OF SILENCE
33.1 Definitions
“Cone of Silence,” as used in this solicitation, means a prohibition on any communication regarding a particular
Request for Proposal (“RFP”), Request for Qualification (“ITB”) or bid, between: a potential vendor, service
provider, proposer, bidder, lobbyist, or consultant, and: a City Commission member, City’s professional staff
including, but not limited to, the City Manager and her staff, or any member of the City’s Evaluation Committee.
A Cone of Silence shall be imposed upon this RFP upon the advertisement of the RFP. At the time of imposition
of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by
posting a notice at the City Hall. The City Manager shall issue a written notice as to the Cone of Silence to the
affected departments, file a copy of such notice with the City Clerk, with a copy to each City Commissioner, and
shall include in any public solicitation for goods or services a statement disclosing the requirements of this
section.
33.2 Termination of Cone of Silence
The Cone of Silence shall terminate at the beginning of the City Commission meeting (whether a regular or
special meeting) at which the City Manager makes her written recommendation of award to the City
Commission. However, if the City Commission refers the City Manager’s recommendation back to the City
Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager
makes a subsequent written recommendation.
33.3 Exceptions to Applicability
The provisions of this section shall not apply to:
o Oral communications at pre-bid conferences;
o Oral presentations before the Evaluation Committee;
o Public presentations made to the City Commission members during any duly noticed public
meeting;
o Communications regarding the RFP between a potential vendor, service provider, proposer, bidder,
lobbyist or consultant and the City’s Procurement and Contract Services Agent or City employee
designated as responsible for administering the procurement process for the RFP, provided the
communication is limited strictly to matters of process or procedure already contained in the
corresponding solicitation document;
o Communications with the City Attorney and her staff;
o Duly noticed site visits to determine the competency of a Proposer regarding the ITB during the time
period between the opening of Proposals and the time the City Manager makes a written
recommendation;
o Any emergency procurement of goods or services pursuant to City Code;
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o Responses to the City’s request for clarification or additional information;
o Contract negotiations during any duly noticed public meeting;
o Communications to enable City staff to seek and obtain industry comment or perform market
research, provided all related communications between a potential vendor, service provider,
proposer, bidder, lobbyist, or consultant and any member of the City’s professional staff including,
but not limited to, the City Manager and staff are in writing or are made at a duly noticed public
meeting.
33.4 Penalties
Violation of this section by a particular Proposer shall render any ITB award or contract to the Proposer voidable
by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited
from serving on a City selection or evaluation committee. In addition to any other penalty provided in this ITB,
violation of any provision of this section by a City employee may subject the employee to disciplinary action.
Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.
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34. GENERAL TERMS & CONDITIONS
34.1 NO BIDS OR PROPOSALS
If a Bidder or Offeror does not intend to bid or submit a proposal, please indicate the reason, such as insufficient
time to respond, do not offer product or service, unable to meet specifications, schedule would not permit, or
any other reason.
34.2 SPECIAL CONDITIONS
A. Any and all Special Conditions contained in the solicitation that may be in variance or conflict with the
General Conditions shall have precedence over the General Conditions. If no changes or deletions to
General Conditions are made in the Special Conditions, then the General Conditions shall prevail in
their entirety.
B. The solicitation, Bidder Submissions, Specifications, Attachments, Addendum or Addenda, the legal
advertisement of the solicitation and any other pertinent documents form a part of the solicitation, and
ultimately, the agreement; all of the documents are made a part of and are incorporated into the
solicitation and the awarded agreement.
34.3 RETENTION OF RECORDS AND RIGHT TO ACCESS
The successful Bidder or Offeror shall preserve and make available all financial records, supporting documents,
statistical records, and any other documents pertinent to the agreement for a period of three (3) years after
termination or conclusion of the agreement, or if an audit has been initiated and audit findings have not been
resolved at the end of these three (3) years, the records shall be retained by the City until resolution of audit
finding.
34.4 AVAILABILITY OF FUNDS
The obligations of the City under the awarded agreement will be subject to the availability of funds.
34.5 RESPONSIBLE BIDDER OR OFFEROR
No bid or proposal will be accepted from, nor will any agreement be awarded to, any person or entity who or
which is in arrears to the City of Dania Beach upon any debt or agreement, who or which is in default as surety
or otherwise upon any obligation to the City, who is deemed irresponsible or unreliable by the City, or who or
which has been found guilty or convicted of a Public Entity crime in any federal or state trial court of record.
34.6 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL
INTERESTS IN GOVERNMENT CONTRACTING
Bidders or Offerors are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended,
that the City will not request documentation of or consider a Bidder's or Offeror's social, political, or ideological
interests when determining if the Bidder or Offeror is a responsible Bidder or Offeror. Bidders or Offerors are
further notified that the City's governing body may not give preference to a Bidder or Offeror based on the
Bidder's or Offeror's social, political, or ideological interests.
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34.7 PROPOSER'S FINANCIAL/EXPERIENCE RECORD
The City shall have the right to investigate the financial condition and experience record of the Bidder or
Offeror, and determine to its satisfaction the competency of the Bidder or Offeror to undertake the requested
services in the solicitation.
34.8 SOLICITATION PROTEST PROCEDURE
1. After a Notice of Intent to Award a contract is posted, any actual or prospective Proposer claiming to be
aggrieved in connection with the pending award of the Contract or any element of the process leading to
the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 PM on the
third (3rd) Business Day after posting of the Notice of Award (excluding the day that the Notice is
posted) or any right to protest is waived. The protest must be in writing, must identify the name and
address of the protester, and must include a factual summary of, and the basis for, the protest. Filing
shall be considered complete when the protest and a Bid Protest Bond are timely received by the City
Manager’s Office.
2. A Bid Protest Bond shall accompany the written protest to compensate City for the expenses of
administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be
returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be retained
by the City. The deposit shall be in the form of a cashier's check, and shall be the one percent (1%) of
the amount of the pending award to the initial successful Bidder or five thousand ($5,000.00) dollars,
whichever is less.
3. The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of
the Protest Committee will be appointed by the City Manager. If the Protest Committee determines that
the pending award of a contract or any element of the process leading to the award involved a significant
violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation
shall be taken. If the Protest Committee determines that the protest has merit, the City Manager shall
direct that all appropriate steps are to be taken to remedy it.
4. In the event of a timely protest, the City Manager shall stay the award of the Contract unless, after
consulting with the City Attorney and a representative from the City’s Department for which the
services are being obtained, the City Manager determines that the award of the Contract without delay is
necessary to protect the substantial interests of the City. The continuation of the bid award process under
these circumstances shall not preempt or otherwise affect the protest.
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35. SPECIAL CONDITIONS
35.1 INTERPRETATION AND CLARIFICATION OF PROPOSAL DOCUMENTS
A. All questions requiring interpretation or clarification of the Proposal documents shall be submitted to the
project’s Q&A in the portal by Wednesday, December 3, 2025 at 3:00 pm. Questions received after
this time will not be addressed.
B. For information pertaining to this RFP, Proposers shall submit questions to the portal. Such contact shall
be for clarification purposes only. Material changes, if any, to the scope of services or Proposal
procedures will be transmitted only by written addendum.
C. Interpretations or modifications of the proposal documents made in any manner other than Addendum or
Addenda issued by the City shall not be binding and shall have no effect.
D. The Proposer, prior to submitting a proposal, shall acknowledge any Addendum or Addenda issued by
the City for this Project.
E. Costs for those matters not questioned and not addressed in an Addendum or Addenda, shall be the
responsibility of the Proposer, and the Proposer shall be responsible for including such costs within the
submitted proposal.
F. Proposers shall use the Proposal Documents furnished in the RFP.
G. In the event of a mathematical error in the extension of any unit price or addition of total price, the unit
price shall prevail.
H. Insurance Coverage: Proposers who are responding to the Request for Proposal (“RFP”) MUST
comply with all of the Insurance Requirements specified in the Insurance Requirements section of the
Bid Documents and the Agreement upon award to the successful proposer.
35.2 QUALIFICATION OF PROPOSERS
1. Proposers’ Qualifications: The Proposer shall complete the Proposers’ Questionnaire Section, along
with any other evidence of satisfactory experience and ability to perform the proposed Work. The failure
of Proposer to demonstrate successful performance of projects of a similar magnitude, scope and value
as this project may be deemed to be grounds for declaring the Proposer to be non-responsible.
2. Certified Financial Statement: If requested by the Owner, the Proposer shall submit a certified
financial statement, prepared within thirty (30) days of submission of the bid, indicating current
financial resources, liabilities, capital equipment, and financial history performance.
3. Disqualification: A Proposer shall be disqualified and its unopened Bid shall be rejected by the City for
any one or more of the following reasons:
1. Reason to believe that collusion exists among the Proposers.
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2. The Proposer is or has been involved directly or indirectly in litigation or arbitration against the
Owner within the past ten (10) years.
3. The Proposer has defaulted on any previous contract with the Owner within the past ten (10) years or
is in arrears on an existing contract.
4. The submittal of more than one Bid from an individual, firm, partnership, corporation or association
under the same or different names. All such parties shall be disqualified.
5. Untimely bids shall be automatically and absolutely disqualified and returned unopened. Excuses for
the untimely submittal shall not be accepted. The time of bid receipt documented by the City Clerk’s
office shall determine the timeliness of the Bid.
4. Non-responsible Proposer: A Proposer may be determined by the Owner to be “non-responsible” once
Bids are opened, and a Bid may be rejected for any one or more of (but not limited to) the following
reasons:
Determination of a lack of competency as may be revealed by qualification statements, financial
statements, experience records or other information disclosed to Owner by other sources.
The Proposer's uncompleted or pending workload on other projects, which in the judgment of the Owner
may cause detrimental impact on timely completion of the Work.
The appearance of an unbalanced Bid, as determined by the Owner.
If the Proposer makes one or more false statements or provides false information in connection with any
portion of the bidding documents.
If the Proposer fails to demonstrate successful performance and completion of projects of a similar
magnitude, scope or value as this project.
5. Non-responsive Proposer: A Proposer may be deemed to be non-responsive and a Bid may be rejected
for any of, but not limited to, the following reasons:
1. If the Proposer fails to submit a complete Bid, including but not limited to, submitting evidence of
all insurance coverages required by the Bid and the Contract Documents.
2. If the Proposer fails in any way to abide by any of the provisions of the Contract Documents.
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36. PROPOSER SUBMISSIONS
1 PROPOSER QUALIFICATIONS
Note: The City of Dania Beach will analyze information requested in the RFP and submitted by the proposer,
and this information will be a factor considered in awarding any resulting contract. The purpose is to ensure that
the successful proposer in the sole opinion of the City of Dania Beach can sufficiently and efficiently perform
all the required services in a timely and satisfactory manner as will be required by the subject contract. If there
are any terms or conditions that are in conflict, the most stringent requirement shall apply.
1.1 Please upload your cost proposal here. *
*Response required
1.2 Please upload your proposal documents here. *
This should include all items outlined in Section 7 Proposal Requirements.
*Response required
1.3 Authorized representative contact information?*
Please include the name, title, phone and email of the authorized representative
*Response required
1.4 Entity type?*
☐ Corporation
☐ Partnership
☐ Individual
☐ Other (specify below)
*Response required
1.5 If you selected other please specify:
1.6 If you selected corporation please enter date of incorporation and state in which incorporated:
1.7 If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the Office
of the Florida Secretary of State
☐ Please confirm
1.8 Please include the name and title of Principal Officers and the date they were elected:*
*Response required
1.9 How many years has your organization been in business?*
Enter years
*Response required
1.10 The length of time (continuous) in business in Florida:*
Enter years
*Response required
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1.11 Please upload a copy of a county or municipal Business Tax Receipt*
*Response required
1.12 Please upload the Resumes of key personnel who will be assigned to Project Work and a description of the
role of each person within the company*
*Response required
1.13 Have you ever failed to complete any work awarded to you?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.13.1 If yes, please explain below*
*Response required
1.14 Within the last five years, has any officer or partner of your organization ever been an officer or partner of
another organization that failed to complete an Agreement?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.14.1 If yes, please explain below*
*Response required
1.15 Within the last five years, have you ever had a performance, payment or bid bond called?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.15.1 If yes, please explain below*
*Response required
1.16 Have you, any officer or partner of your organization, or the organization been involved in any litigation or
arbitration against the City?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.16.1 If yes, please explain below*
*Response required
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1.17 Within the last five years, have you, any officer or partner of your organization, or the organization or
parent company or its subsidiaries been involved in any litigation or arbitration against any other
Florida public entity?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.17.1 If yes, please explain below*
*Response required
1.18 Within the last five years, have you, any officer or partner of your organization, or the organization or
parent company or its subsidiaries been involved in any litigation or arbitration against any private
entity for an amount greater than $100,000?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.18.1 If yes, please explain below*
*Response required
1.19 Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent
company been charged or indicted for any criminal activity within the last five years?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.19.1 If yes, please explain below*
*Response required
1.20 Has your organization or any of its partners, officers, or key personnel, or its subsidiaries or parent
company been convicted or fined for any criminal activity within the last five years?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.20.1 If yes, please explain below*
*Response required
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1.21 Within the last five years, have you, any officer or partner of your organization, or the organization been
investigated by any local, state, or federal law enforcement agency, criminal justice agency or
inspector general office?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.21.1 If yes, please explain below*
*Response required
1.22 Within the last five years, have you, any officer or partner of your organization, or the organization
communicated with any local, state, or federal law enforcement agency, criminal justice agency or
inspector general office relating to goods or services provided or performed for any governmental
entity?*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.22.1 If yes, please explain below*
*Response required
1.23 Within the last five years, have there been any reports or audits relating to you, any officer or partner of
your organization, or the organization issued by any local, state, or federal law enforcement agency,
criminal justice agency or inspector general office.*
☐ Yes
☐ No
*Response required
When equals "Yes"
1.23.1 If yes, please explain below*
*Response required
1.24 Within the last five years, have you, any officer or partner of your organization, or the organization failed
to disclose or made misrepresentations to any governmental entity regarding conflicts of interest or
potential or apparent conflicts of interest?*
☐ Yes
☐ No
*Response required
When equals "Yes"
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1.24.1 If yes, please explain below*
*Response required
2 Commercial/Government References
Provide a list of at least five commercial or government references that the successful Bidder has supplied
service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5)
years
2.1 Reference 1*
Please include:
Project Title
Address
Owner & Owner's Telephone Number
Contract Value
Percent Complete and Completion Date
*Response required
2.2 Reference 2*
Please include:
Project Title
Address
Owner & Owner's Telephone Number
Contract Value
Percent Complete and Completion Date
*Response required
2.3 Reference 3*
Please include:
Project Title
Address
Owner & Owner's Telephone Number
Contract Value
Percent Complete and Completion Date
*Response required
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2.4 Reference 4*
Please include:
Project Title
Address
Owner & Owner's Telephone Number
Contract Value
Percent Complete and Completion Date
*Response required
2.5 Reference 5*
Please include:
Project Title
Address
Owner & Owner's Telephone Number
Contract Value
Percent Complete and Completion Date
*Response required
3 PROPOSER'S QUESTIONNAIRE
The undersigned guarantees the truth and accuracy of all statements and answers contained below:
3.1 List below all pertinent information and data that would indicate the ability of your organization and
management personnel to perform satisfactorily.*
*Response required
3.2 Have you personally completed a plan for performance of the work?*
*Response required
3.3 Have you ever failed to complete work awarded to you?*
☐ Yes
☐ No
*Response required
When equals "Yes"
3.3.1 If so, when, where and why?*
*Response required
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3.4 Has your company ever been debarred or held in default in Broward, Miami-Dade, or Palm Beach Counties
or elsewhere by any other governmental entity?*
*Response required
3.5 How many employees (Contractors only) will be assigned to perform the services?*
*Response required
3.6 How many supervisors will be assigned to perform the services?*
*Response required
3.7 Will personnel be part of a regular crew assigned to perform the services? *
☐ Yes
☐ No
*Response required
3.8 Will you be able to provide service for emergency situations? *
☐ Yes
☐ No
*Response required
When equals "Yes"
3.8.1 If so, how much notice is required?*
*Response required
3.9 What equipment do you own that is available to complete the Project?*
EVERY PIECE OF EQUIPMENT MUST HAVE ORIGINAL FACTORY GUARDS AND SHIELDS
INSTALLED AND FUNCTIONING AT THE TIME OF WORK.
*Response required
3.10 Please attach copies of any licenses, awards, certificates, etc., that you may have.
4 REQUIRED FORMS
4.1 DRUG-FREE WORKPLACE CERTIFICATION*
Whenever two (2) or more bids/Bids, which are equal with respect to price, quality, and service, are received by
the CITY OF DANIA BEACH for the procurement of commodities or contractual services, a bid/Bid received
from a business that certifies that it has implemented a drug-free workplace program shall be given preference
in the award process. In order to have a drug-free workplace program, a business shall:
A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
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C. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in number (1).
D. In the statement specified in number (1), notify the employees that as a condition for working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any
singular state, for a violation occurring in the workplace no later than five (5) days after such conviction.
E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee’s community by any employee who is so convicted.
F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
Section 287.087, Florida Statutes.
By confirming I certify that said Company has implemented a drug-free workplace program, which meets the
requirements of Section 287.087, Florida Statutes, which are identified in letters (A) through (F) above.
☐ Please confirm
*Response required
4.2 Affidavit of Compliance with Anti-Human Trafficking Laws*
Please download the below documents, complete and have notarized. An online notarization option will be
provided for you when responding.
• Anti-Human_Trafficking_Exhi...
*Response required
4.3 Public Entity Crimes Form*
Please download the below documents, complete and have notarized. An online notarization option will be
provided for you when responding.
• City_of_Dania_Beach_Florida...
*Response required
4.4 Non Collusion Affidavit*
Please download the below documents, complete and have notarized. An online notarization option will be
provided for you when responding.
• Non_Collusion_Affidavit.pdf
*Response required
4.5 Acknowledgment of Addenda*
Please download the below documents, complete, and upload.
• Acknowledgment_of_Addenda.pdf
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*Response required
4.6 Certificate of Accuracy of Proposal*
Please download the below documents, complete and have notarized. An online notarization option will be
provided for you when responding.
• Certification_to_Accuracy_o...
*Response required
4.7 Please upload your company's Certificate of Insurance (COI)*
A general certificate of insurance should be uploaded in this section. If you are selected, you will be required to
provide a corrected certificate of insurance with updated dates and additionally insured.
*Response required
City of Dania Beach RFP NO. 25-032 Beach Cleaning Services
Proposed Price
The cost to clean the Mean High Water Line and use the Barber Surf Rake on the upper beach, as well as
mechanically sift and maintain the volleyball, picnic, and playground areas as outlined in the bid
specifications RFP No. 25-032 will be provided to the City of Dania Beach at the cost structure shown
below. As requested, we have broken down the cost of the services to allow the City of Dania Beach to
select the level of service that best meets the needs of the City of Dania Beach and their corresponding
budget or modify their service to include collection during the peak sargassum accumulation season.
Beach Cleaning Cost/Day
(Per Week)
1-Day Service $2076.92 Two Thousand Seventy-Six Dollars and Ninety-Two Cents
2-Day Service $1067.31 One Thousand Sixty-Seven Dollars and Thirty-One Cents
3-Day Service $730.77 Seven hundred Thirty Dollars and Seventy-Seven Cents
4-Day Service $562.50 Five Hundred Sixty-Two Dollars and Fifty Cents
5-Day Service $461.54 Four hundred Sixty-One Dollars and Fifty-Four Cents
6-Day Service $394.23 Three Hundred Ninety-Four Dollars and Twenty-Three Cents
7-Day Service $346.15 Three Hundred Forty-Six Dollars and Fifteen Cents
Beach Cleaning Weekly Cost
(Per Week)
1-Day Service $2076.92 Two Thousand Seventy-Six Dollars and Ninety-Two Cents
2-Day Service $2134.62 Two Thousand One Hundred Thirty-Four Dollars and Sixty-Two Cents
3-Day Service $2192.31 Two Thousand One Hundred Ninety-Two Dollars and Thirty-One
Cents
4-Day Service $2250.00 Two Thousand Two Hundred Fifty Dollars
5-Day Service $2307.69 Two Thousand Three Hundred Seven Dollars and Sixty-Nine Cents
6-Day Service $2365.38 Two Thousand Three Hundred Sixty-Five Dollars and Thirty-Eight
Cents
7-Day Service $2423.08 Two Thousand Four Hundred Twenty-Three Dollars and Eight Cents
Beach Cleaning Monthly Cost
(Per Week)
1-Day Service $9000.00 Nine Thousand Dollars
2-Day Service $9250.00 Nine Thousand Two Hundred Fifty Dollars
3-Day Service $9500.00 Nine Thousand Five Hundred Dollars
4-Day Service $9750.00 Nine Thousand Seven Hundred Fifty Dollars
5-Day Service $10000.00 Ten Thousand Dollars
6-Day Service $10250.00 Ten Thousand Two Hundred Fifty Dollars
7-Day Service $10500.00 Ten Thousand Five hundred Dollars
Bid Notes:
1. All of Beach Raker’s cleaning equipment and beach cleaning processes comply with Federal
and State environmental safety guidelines.
2. Beach Raker’s tractor towed equipment has the capability to remove all forms of debris from
beaches and sandy recreation areas, including seaweed, bottles, bottle caps, boxes, wrappers,
cans, papers, dead fish, syringes, shells, stone, wood, cigarette butts, animal droppings, etc.
3. The City of Dania Beach will provide waste bins in the parking lot adjacent to the City’s
beach that can be used by the contractor for waste disposal. The City will provide equipment
storage on site, or within close proximity to the beach for the beach contractor’s equipment.
4. Beach Raker will apply to FWC on behalf of the City of Dania Beach for Special Permit
Conditions to use its Barber Surf Rake equipment on the upper portion of the beach during
Turtle Nesting Season March 1 – October 31, as we have done successfully in the past.
Seaweed Alternative Disposal
Seaweed will be collected and removed from beach to a Beach Raker designated/approved
compost or transfer site as outlined in this RFP response.
Seaweed Removal Per Truck Load (Approximately 20 cubic yards)
$1,000.00 Per Truck Load One Thousand Dollars
Bid Notes:
1. If the City of Dania Beach requires/desires the collected sargassum be taken to an alternative site. That
cost will be negotiated on a case-by-case basis.
2. The collection of sargassum may require a staging area on or near a beach access point.