HomeMy WebLinkAboutR-2026-031 FDOT MMOA Stirling and Griffin I-95 InterchangesRESOLUTION NO. 2026-031
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A LANDSCAPE MAINTENANCE MEMORANDUM OF
AGREEMENT (MMOA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE PROVISION OF LANDSCAPE
IMPROVEMENTS BY THE STATE ON SIX LANDSCAPED STRIPS AND
HARDSCAPE AREAS ALONG INTERSTATE 95 (I-95) INTERCHANGE
RAMPS OFF STIRLING AND GRIFFIN ROADS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach’s Strategic Plan goals include an emphasis on
quality of life and making the City an even more attractive destination; and
WHEREAS, while a major initiative driving these goals is the Citywide Landscape
Master Plan, beautification efforts pursued by the State of Florida and other agencies in
partnership with the City also contribute significantly to this aim; and
WHEREAS, FDOT’s installation and initial maintenance of new landscaping and
hardscape improvements along six sections the I-95 interchange ramps at Griffin and Stirling
roads; and
WHEREAS, the Maintenance Memorandum of Agreement (“MMOA”), attached as
Exhibit “A” and incorporated into this Resolution by this reference, proposed by FDOT calls for
the City of Dania Beach to provide landscape and hardscape maintenance to the refurbished areas
after an initial 24-month period during which the State would maintain the areas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing “WHEREAS” clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the proper City officials are authorized to approve the MMOA, which
Agreement is attached as Exhibit “A”, with FDOT for State-provided refurbishing of I-95
interchange ramps landscape and hardscape areas, with the State to provide maintenance during
the initial 24-month period after the refurbishing is completed, and the City to provide
maintenance thereafter.
RESOLUTION #2026-031 2
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this resolution shall become effective ten (10) days after passage and
adoption.
PASSED AND ADOPTED on March 10, 2026.
Motion by Commissioner Lewellen, second by Commissioner Rimoli.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco A. Salvino, Sr. ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
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COUNTY: BROWARD
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FLORIDA DEPARTMENT OF TRANSPORTATION, DISTRICT 4
LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this ____ day of ___________20____, by and between
the DEPARTMENT OF TRANSPORTATION, a component AGENCY of the State of Florida, hereinafter
called the DEPARTMENT and the CITY OF DANIA BEACH, a municipal corporation existing under the
Laws of the State of Florida, hereinafter called the AGENCY.
W I T N E S S E T H:
WHEREAS, the DEPARTMENT has jurisdiction over State Road 9 / I-95, part of the State Highway
System; and
WHEREAS, as the DEPARTMENT is committed to the continual updating of the State Highway
System for the purpose of safety, protection of the investment, and other reasons, has constructed and
does maintain the highway facility as described in Exhibit "A”; and
WHEREAS, the DEPARTMENT seeks to install and have maintained by the AGENCY certain
landscape improvements within the right of way of State Road 9 / I-95, at the interchanges of State
Road 848 (Stirling Road) and State Road 818 (Griffin Road), as described within Exhibit "B"; and
WHEREAS, the AGENCY is agreeable to maintaining those landscape improvements within the
AGENCY'S limits, including plant materials, irrigation system and/or hardscape to the medians and areas
outside the traveled way to the right of way line and/or areas within the traveled way that may contain
specialty surfacing (concrete pavers, color stamped concrete and color stamped asphalt [also known as
patterned pavement]) including any other hardscape (if applicable), but excluding standard concrete
sidewalk. The AGENCY agrees that such improvements shall be maintained by periodic mowing,
fertilizing, weeding, litter pick-up, pruning, necessary replanting, irrigation repair and/or repair of the
median concrete replacements associated with the specialty surfacing (if applicable) as needed; and
WHEREAS, it is the intent of the AGENCY and the DEPARTMENT that the AGENCY shall maintain
all right of way within the medians, outside the traveled way and improvements made to the traveled way
that was made at the request of the AGENCY; and
WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement
designating and setting forth the responsibilities of each party; and
WHEREAS, the AGENCY by Resolution No. dated 202___,
attached hereto as Exhibit “F” and by this reference made a part hereof, desires to enter into this
Agreement and authorizes its officers to do so.
NOW THEREFORE, and in consideration of the mutual benefits to flow each to the other, the parties
covenant and agree as follows:
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1. The recitals set forth above are true and correct and are deemed incorporated herein.
2. INSTALLATION OF FACILITIES
The DEPARTMENT shall install or caused to be installed landscape improvements described as:
plant materials, irrigation and/or hardscape on the highway facilities substantially as specified in plans
and specifications hereinafter referred to as the Project(s) and incorporated herein as referenced in
Exhibit "B". Hardscape shall mean, but not be limited to, site furnishings, landscape accent lighting,
bike racks, fountain, tree grates, decorative free standing or retaining wall(s) and/or any non-standard
roadway, sidewalk, median or crosswalk surfacing, such as, but not be limited to the following:
specialty surfacing (concrete pavers, color stamped concrete and color stamped asphalt [also known
as patterned pavement].
3. MAINTENANCE OF FACILITIES
(a) The AGENCY agrees to maintain the landscape improvements, as existing and those to be
installed, within the physical limits described in Exhibit "A" and as further described in Exhibit
"B". The non-standard improvements within and outside the traveled way shall be maintained by
the AGENCY regardless if the said improvement was made by the DEPARTMENT, the AGENCY,
or others authorized pursuant to section 7, by periodic mowing, pruning, fertilizing, weeding, curb
and sidewalk edging, litter pickup, necessary replanting, irrigation system repair and/ or repair of
any median concrete replacement associated with specialty surfacing (if applicable) following the
DEPARTMENT’S landscape safety and maintenance guidelines, Exhibit "C", the Maintenance
Plan. The AGENCY’S responsibility for maintenance shall include all landscaped, turfed and hard-
scape areas on the sidewalk or within the medians and areas outside the traveled way to the
right-of-way and/or areas within the traveled way containing specialty surfacing. The AGENCY
shall be solely responsible for all maintenance and repairs to FDOT sidewalks directly attributable
to tree roots or other AGENCY maintained improvements. It shall be the responsibility of the
AGENCY to restore an unacceptable ride condition of the roadway caused by the differential
characteristics of non-standard traveled way surfacing and the associated header curb and
concrete areas (if applicable) on DEPARTMENT right-of-way within the limits of this Agreement.
Such maintenance to be provided by the AGENCY is specifically set out as follows: to maintain,
which means to properly water and fertilize all plants; to keep them as free as practicable from
disease and harmful insects; to properly mulch the planting beds; to keep the premises free of
weeds; to mow the turf to the proper height; to properly prune all plants which at a minimum
includes: (1) removing dead or diseased parts of plants, (2) pruning such parts thereof to provide
clear visibility to signage, permitted outdoor advertising signs (per Florida Statute 479.106), and
for those using the roadway and/or sidewalk; (3) preventing any other potential roadway hazards.
Plant materials shall be those items which would be scientifically classified as plants including
trees, palms, shrubs, groundcover and turf. To maintain also means to remove or replace dead
or diseased plants in their entirety, or to remove or replace those that fall below original project
standards. Palms shall be kept fruit free year-round. To maintain means to keep the header curbs
that contain the specialty surfacing treatment in optimum condition. To maintain it also means to
keep the hard-scape areas clean, free from weeds and to repair said hardscape as is necessary
to prevent a safety hazard. To maintain also means to keep litter removed from the median and
areas outside the travel way to the right of way line. All plants removed for whatever reason
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shall be replaced by plants of the same species type, size, and grade as specified in the original
plans and specifications. Any changes to the original plans shall be submitted by permit
application to the DEPARTMENT for review and approval.
(b) If it becomes necessary to provide utilities (water/electricity) to the medians or areas outside the
traveled way to maintain these improvements, all costs associated with the utilities for the
landscape improvements, are the maintaining AGENCY’S responsibility. Including but not limited
to:
1. The AGENCY shall be solely responsible for any impact and/or connection fees.
2. The AGENCY shall be responsible for the described ongoing utility costs upon final
acceptance of the construction project by the DEPARTMENT and thereafter. The Project
is accepted prior to the start of the FDOT Specification 580 Contractor's Plant
Establishment Period.
3. The AGENCY shall be responsible for the maintenance of all landscape improvements
after the completion of the FDOT Specification 580 Contractor's Plant Establishment
Period.
(c) The maintenance functions to be performed by the AGENCY may be subject to periodic
inspections by the DEPARTMENT at the discretion of the DEPARTMENT. Such inspection
findings will be shared with the AGENCY and shall be the basis of all decisions regarding,
repayment, reworking or Agreement termination. The AGENCY shall not change or deviate from
said plans without written approval of the DEPARTMENT.
4. DEPARTMENT ACCESS TO FACILITIES
The DEPARTMENT will periodically need access to various features within the limits of this
Agreement. Upon request of the DEPARTMENT, the AGENCY will have 14 calendar days to
provide access to the items noted by the DEPARTMENT. This may require temporary or permanent
removal of improvements such as hardscape, landscape or other items conflicting with the items to
which the Department needs access.
Should the Agency fail to remove or relocate items as requested, the Department may:
(a) Remove conflicting improvements or any portion thereof.
(b) Restore the area with any material meeting Department standards.
(c) Restore the improvements at the request and funding of the AGENCY.
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5. NOTICE OF MAINTENANCE DEFICIENCIES
If at any time after the AGENCY has undertaken the responsibility for installation and/or maintenance
of the landscape improvements, it comes to the attention of the DEPARTMENT’S District Secretary
that the limits, or any part thereof, are not being properly maintained pursuant to the terms of this
Agreement, the District Secretary, may at his/her option, issue a certified written notice of existing
deficiency or deficiencies to the AGENCY, thereby placing the AGENCY on notice. Thereafter, the
AGENCY shall have a period of thirty (30) calendar days to correct the cited deficiencies. If the
deficiencies are not corrected within this time period, the DEPARTMENT may, at its option, proceed
as follows:
(a) Perform maintenance of the AGENCY-installed landscape improvements or any part
thereof, using DEPARTMENT or Contractor personnel and invoice the AGENCY for
expenses incurred; and/or
(b) Remove the landscape improvements, or any part thereof, under this Agreement or any
preceding Agreements, using DEPARTMENT or Contractor personnel, and invoice the
AGENCY for expenses incurred, and/or
(c) Terminate this Agreement in accordance with Paragraph 9 of this Agreement.
If the landscape improvements fail to be maintained in accordance with the terms and conditions of
this Agreement, the AGENCY shall reimburse the DEPARTMENT for all monies expended by the
DEPARTMENT for all monies expended by the DEPARTMENT in order to address the issue of non-
compliance.
6. FUTURE DEPARTMENT IMPROVEMENTS
It is understood between the parties hereto that the landscape improvements covered by
this Agreement may be removed, relocated, or adjusted at any time in the future as determined to be
necessary by the DEPARTMENT in order that the adjacent state road be widened, altered, or
otherwise changed to meet future criteria or planning needs of the DEPARTMENT.
The AGENCY shall be given sixty (60) calendar days’ notice to remove said landscape improvements
at AGENCY’S expense after which time the DEPARTMENT may remove same. All permits (including
tree permits), fees, and any mitigation associated with the removal, relocation or adjustments of these
improvements are the maintaining AGENCY’S responsibility.
7. FUTURE AGENCY IMPROVEMENTS
The AGENCY may construct additional landscape improvements within the limits of the project rights
of ways identified herein, subject to the following conditions:
(a) Plans for any new landscape improvements shall be subject to approval by the
DEPARTMENT. The AGENCY shall not change or deviate from said plans without written
approval by the DEPARTMENT.
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FM NO: 409354-4-52-01
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(b) The AGENCY shall procure a permit from the DEPARTMENT.
(c) All landscape improvements shall be developed and implemented in accordance with
appropriate state safety and roadway design standards.
(d) The AGENCY agrees to comply with the requirements of this Agreement with regard to any
additional landscape improvements it chooses to have installed and there will be no cost to the
DEPARTMENT.
8. ADJACENT PROPERTY OWNER IMPROVEMENTS
The DEPARTMENT may allow an adjacent property owner to construct additional landscape
improvements within the limits of the rights of way identified in Exhibit "A" of this Agreement and the
AGENCY shall be responsible for maintaining those improvements under this Agreement subject to
the following conditions:
(e) Plans for any new landscape improvements shall be subject to approval by the
DEPARTMENT and shall require a valid permit attached with a letter of consent
to said plans by the AGENCY. The plans shall not be changed or deviated from without
written approval by the DEPARTMENT and the AGENCY.
(f) All landscape improvements shall be developed and implemented in accordance with
appropriate state safety and roadway design standards.
(g) The AGENCY agrees to comply with the requirements of this Agreement with regard to any
additional landscape improvements installed by an adjacent owner.
9. LANDSCAPE IMPROVEMENTS COST
The DEPARTMENT agrees to enter into a contract for the installation of the landscape improvements
with an estimated amount of $ 136,996.00, as referenced in Exhibit "E". These improvements may
be reduced or eliminated at the sole discretion of the DEPARTMENT or due to budgetary constraints
of the DEPARTMENT.
The DEPARTMENT’S participation in the landscape improvements’ cost, as described in Exhibit
"E", is limited to only those items which are directly related to the Landscape improvement plans.
a) The AGENCY shall be invited to assist the DEPARTMENT in the final acceptance of the
landscape improvements made by the DEPARTMENT at the completion of the installation
of the standalone landscape project by the DEPARTMENT and then upon completion of the
FDOT Specification 580 Contractor's Plant Establishment Period.
10. AGREEMENT TERMINATION
In addition to those conditions otherwise contained herein, this Agreement may be terminated under
any one (1) of the following conditions:
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(a) By the DEPARTMENT, if the AGENCY fails to perform its duties under this Agreement,
following ten (10) days written notice.
(b) By the DEPARTMENT, for refusal by the AGENCY to allow public access to all documents,
papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes,
and made or received by the AGENCY in conjunction with this Agreement.
11. AGREEMENT TERM
a) The term of this Agreement commences upon execution by all parties and shall remain in
effect as long as the improvements shall exist, or until this Agreement is terminated by either
party in accordance with Paragraph 9.
b) If the DEPARTMENT chooses not to implement the landscape improvements described in
Exhibit "B", this Agreement becomes void and the original Agreement is reinstated if any.
12. LIABILITY AND INSURANCE REQUIREMENTS
a) With respect to any of the AGENCY’S agents, consultants, sub-consultants, contractors,
and/or sub-contractors, such party in any contract for the landscape improvements shall agree
to indemnify, defend, save and hold harmless the DEPARTMENT from all claims, demands,
liabilities, and suits of any nature arising out of, because of or due to any intentional and/or
negligent act or occurrence, omission or commission of such agents, consultants and/or
subcontractors. The AGENCY shall provide to the DEPARTMENT written evidence of the
foregoing upon the request of the DEPARTMENT. It is specifically understood and agreed
that this indemnification clause does not cover or indemnify the DEPARTMENT for its own
negligence.
b) In the event that AGENCY contracts with a third party to provide the services set forth herein,
any contract with such third party shall include the following provisions:
(1) AGENCY’S contractor shall at all times during the term of this Agreement keep and
maintain in full force and effect, at contractor’s sole cost and expense, Comprehensive
General Liability with minimum limits of $1,000,000.00 per occurrence combined single
limit for Bodily Injury Liability and Property Damage Liability and Worker’s Compensation
insurance with minimum limits of $500,000.00 per Liability. Coverage must be afforded on
a form no more restrictive than the latest edition of the Comprehensive General Liability
and Worker’s Compensation policy without restrictive endorsements, as filed by the
Insurance Services Office and shall name the DEPARTMENT as an additional insured on
such policies.
(2) AGENCY’S contractor shall furnish AGENCY with Certificates of Insurance of
Endorsements evidencing the insurance coverage specified herein prior to the beginning
performance of work under this Agreement.
(3) Coverage is not to cease and is to remain in full force and effect (subject to cancellation
notice) until all performance required of AGENCY’S contractor is completed. All policies
must be endorsed to provide the DEPARTMENT with at least thirty (30) days’ notice of
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cancellation and/or restriction. If any of the insurance coverage will expire prior to the
completion of work, copies of renewal policies shall be furnished at least (30) days prior
to the date of expiration.
13. E-VERIFY REQUIREMENTS
The AGENCY shall:
(a) Utilize the U.S. Department of Homeland Security’s E-Verify system to verify the
employment eligibility of all new employees hired by the AGENCY during the term of the
contract; and
(b) Expressly require any subcontractors performing work or providing services pursuant to the
state contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify
system to verify the employment eligibility of all new employees hired by the subcontractor
during the contract term.
14. SUPERSEDED AGREEMENTS
This writing embodies the entire Agreement and understanding between the parties hereto and there
are no other Agreements and understanding, oral or written, with reference to the subject matter
hereof that are not merged herein and superseded hereby.
15. FISCAL TERMS
The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into
any contract which, by its terms, involves the expenditure of money in excess of the amounts
budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made
in violation of this subsection is null and void, and no money may be paid on such contract. The
DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that funds are
available prior to entering into any such contract or other binding commitment of funds. Nothing herein
contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract
so made shall be executory only for the value of the services to be rendered or agreed to be paid for
in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the
DEPARTMENT which are for an amount in excess of TWENTY FIVE THOUSAND DOLLARS
($25,000.00) and which have a term for a period of more than one year.
16. DISPUTES
The DEPARTMENT’S District Secretary shall decide all questions, difficulties, and disputes of any
nature whatsoever that may arise under or by reason of this Agreement, the prosecution or fulfillment
of the service hereunder and the character, quality, amount, and value thereof; and his decision upon
all claims, questions and disputes shall be final and conclusive upon the parties hereto.
17. ASSIGNMENT
This Agreement may not be assigned or transferred by the AGENCY in whole or part without the
consent of the DEPARTMENT.
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18. LAWS GOVERNING
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida. In the event of a conflict between any portion of the contract and Florida law, the laws of
Florida shall prevail. The AGENCY agrees to waive forum and venue, and that the DEPARTMENT
shall determine the forum and venue in which any dispute under this agreement is decided.
19. NOTICES
Any and all notices given or required under this Agreement shall be in writing and either personally
delivered with receipt acknowledgement or sent by certified mail, return receipt requested. All notices
shall be sent to the following addresses.
If to the DEPARTMENT:
Florida Dept. of Transportation
3400 West Commercial Blvd.
Ft. Lauderdale, FL 33309-3421
Attn: Kaylee Kildare
District IV Landscape Manager
If to the AGENCY:
City of Dania Beach
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Attn: Fernando Rodriguez
Title: Director of Public Works
20. LIST OF EXHIBITS
Exhibit A: Landscape Improvements Maintenance Boundaries
Exhibit B: Landscape Improvement Plans
Exhibit C: Letter of Commitment
Exhibit D: Maintenance Plan for Landscape Improvements
Exhibit E: Approximate Cost for Landscape Improvements
Exhibit F: Resolution
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year
first above written.
CITY OF DANIA BEACH
By: _____________________________ Date: _____________
Chairperson / Mayor / City Manager
Attest: ___________________________ (SEAL)
City Clerk
Legal Approval: ____________________
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By: ______________________________ Date: ____________
John P. Krane P.E.(or designee)
Director of Transportation Development
Attest: ____________________________ (SEAL)
Alia Chanel (or designee)
Executive Secretary
Legal Review: ________________________
Pamela G. Eidelberg (or designee)
Assistant General Counsel, District 4
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EXHIBIT A
ROADWAY PROJECT LOCATION AND
LANDSCAPE IMPROVEMENTS MAINTENANCE BOUNDARIES
I. ROADWAY PROJECT LOCATION:
SR-9 / I-95 from SR-820 / Hollywood Blvd. (M.P. 2.16 ) to SR-736 / Davie Blvd. (M.P. 10.00)
II. LIMITS OF MAINTENANCE FOR LANDSCAPE IMPROVEMENTS FOR DANIA BEACH:
State Road 9 / I-95 North and South Bound, On and Off ramps, at the following locations:
State Road 848 Stirling Road Interchange (M.P. 5.174 to M.P. 5.582)
State Road 818 Griffin Road Interchange (M.P. 6.056 to M.P. 6.385)
III. LANDSCAPE IMPROVEMENTS MAINTENANCE RESPONSIBILITIES MAP
See Map Attached
WATER
SD
SD
SD
SD
SD
SD
-6.495%
-6.853%
-6.495%
-6.822%
-5.049%
5.055%
-9.418%
-8.699%
-4.820%-7.299%-5.980%
-6.453%
-7.485%
-5.848%
-36.665%
-36.772%
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
J
C C
C C
N
LEGEND
N.T.S.
(STIRLING RD)
STATE ROAD 848
STATE ROAD 9 (I-95)
CITY OF DANIA BEACH
LIMIT OF MAINTENANCE BY
MP 5.582
END MAINTENANCE
MP 5.174
BEGIN MAINTENANCE
FDOT RIGHT-OF-WAY, TYP.
MAINTENANCE BOUNDARY MAP
LANDSCAPE IMPROVEMENTS
CITY OF DANIA BEACH
A
A
A
A
C
C
C
C
C
C C
C
A
AB
B
B
B
B
B
B
B
B
B
B
B
B
B
C
C
C
SS
SS
SS
SSSS
SS
SS
BACK FLOW
WATER
WATER
SD
SD
SD
J
J
J
J
J
J
J
J
J
J
JJ
J
J J
J
J
J
C C
C C
WW
SS
SS
SS
SSSS
SS
SS
CLR/CI-21
N
LEGEND
N.T.S.
STATE ROAD 9 (I-95)
(GRIFFIN RD)
STATE ROAD 818
FDOT RIGHT-OF-WAY, TYP.
AGENCY RIGHT-OF-WAY, TYP.
MP 6.056
BEGIN MAINTENANCE
MP 6.385
END MAINTENANCE
CITY OF DANIA BEACH
LIMIT OF MAINTENANCE BY
MAINTENANCE BOUNDARY MAP
LANDSCAPE IMPROVEMENTS
CITY OF DANIA BEACH
A
A
C
C
C
C
C
C
C
C
D
D
C
D
D
D
D
A
A
B
B
B
B
B
B
C
C C
C
C
C
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
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EXHIBIT B
LANDSCAPE IMPROVEMENT PLANS
The DEPARTMENT agrees to install the landscape improvements in accordance with the plans and
specifications attached hereto and incorporated herein.
Please see attached plans prepared by: Firm: Robert Cotleur
Cotleur & Hearing
Date: October 15, 2025
LANDSCAPE PLANS CITY OF DANIA BEACH
LD-31 TO LD-35 LD-40 TO LD-44 LANDSCAPE PLAN
LD-31 TO LD-35 LD-40 TO LD-44 LANDSCAPE PLAN
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EXHIBIT C
LETTER OF COMMITMENT FROM THE CITY OF DANIA BEACH
This Exhibit forms an integral part of the DISTRICT FOUR (4) LANDSCAPE MAINTENANCE
MEMORANDUM OF AGREEMENT between the DEPARTMENT and the AGENCY.
Please see attached
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EXHIBIT D
MAINTENANCE PLAN FOR LANDSCAPE IMPROVEMENTS
This Exhibit forms an integral part of the DISTRICT FOUR (4) LANDSCAPE MAINTENANCE
MEMORANDUM OF AGREEMENT between the DEPARTMENT and the AGENCY.
Please see attached
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MAINTENANCE PLAN
Landscape Improvements
PROJECT LOCATION(s): SR-9 / I-95 from SR-820 / Hollywood Blvd. (M.P. 2.16 )
to SR-736 / Davie Blvd. (M.P. 10.00)
DANIA BEACH LIMITS OF
MAINTENANCE: SR-9 / I-95 Interchanges at SR-848 / Stirling Rd. from (M.P.
5.174 to M.P. 5.582) AND SR-818 / Griffin Rd. from (M.P. 6.056
to M.P. 6.385)
FM No.: 409354-4-52-01
RLA of Record: Robert Cotleur, RLA
Maintaining Agency: City of Dania Beach
Date: October 22, 2025
PART I. GENERAL MAINTENANCE REQUIREMENTS AND RECOMMENDATIONS:
WATERING REQUIREMENTS
Watering is a critical concern for not only the maintenance of healthy plant material but also for observing
water conservation practices. The amount of water to apply at any one time varies with the weather,
drainage conditions and water holding capacity of the soil. For plant materials that have been established,
it is imperative that any mandated water restrictions be fully conformed to on FDOT roadways.
Proper watering techniques should provide even and thorough water dispersal to wet the entire root zone
but not saturate the soil or overspray onto travel lanes.
IRRIGATION SYSTEM
The Agency shall ensure there are no roadway overspray or irrigation activities during daytime hours
(most notably “rush hour” traffic periods). It is imperative that the irrigation controller is properly set to run
early enough that the watering process will be entirely completed before high traffic periods, while
adhering to mandated water restrictions. To ensure water conservation, the Agency shall monitor the
system for water leaks and the rain sensors to ensure they are functioning properly so that the system
shuts down when there is sufficient rainfall.
MULCHING
Mulch planting beds to prevent weed growth, retain moisture to the plants, protect against soil erosion
and nutrient loss, maintain a more uniform soil temperature, and improve the appearance of the planting
beds. Do not mound mulch against the trunks of trees, palms, and the base of shrubs to allow air
movement which aids in lowering disease susceptibility. Cypress mulch is prohibited on state right of
way.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 15 of 21
INTEGRATED PLANT MANAGEMENT
An assessment of each planting area’s soil is recommended to periodically determine the nutrient levels
needed to sustain healthy, vigorous plant growth. Palms, shrubs, trees, and turf areas shall be fertilized
in such a manner and frequency to ensure that the plant material remains healthy and vigorously growing.
Please be alert to changes in fertilization types per University of Florida, Institute of Food and Agricultural
Services (I.F.A.S.) recommendations. Establishment of an integrated pest management program is
encouraged to ensure healthy plants, which are free of disease and pests.
PRUNING
All pruning, and the associated safety criteria, shall be performed according to American National
Standard Institute (ANSI) A300 standards and shall be supervised by an International Society of
Arboriculture (ISA) Certified Arborist. Pruning shall be carried out with the health and natural growth of
plant materials in mind, to achieve the FDOT requirements for maintaining clear visibility for motorists,
and provide vertical clearance for pedestrian, bicyclist, and truck traffic where applicable. Visibility
windows must be maintained free of view obstructions, and all trees and palms must be maintained to
prevent potential roadway and pedestrian hazards. All palms should be kept fruit free. The understory
plant materials selected for use within the restricted planting areas (Limits of Clear Sight) are to be mature
height in compliance with the FDM Window Detail. Vertical clear zones for vegetation heights over
roadways and sidewalks must meet the requirements of the FDOT Maintenance Rating Program (MRP)
standards. See Reference pages. The R.L.A. of Record will provide the specific pruning heights for
mature or maintained height and spread of all plant material to achieve the design intent shall be noted
in Part II, Specific Project Site Maintenance Requirements and Recommendations.
STAKING AND GUYING
All staking materials are to be removed after one year or as directed by the RLA of Record.). Any
subsequent staking and guying activities by the Agency must adhere to FDOT Standard Plans guidelines
(See Index 580-001). The Agency shall closely monitor staking and guying attachment materials so that
they are securely fastened to avoid potential roadway hazards.
TURF MOWING
All grassy areas are to be mowed and trimmed with sufficient frequency to maintain a deep, healthy root
system while providing a neat and clean appearance to the urban landscape. All turf efforts, mowing,
curb/sidewalk edging and turf condition, must at a minimum, meet FDOT Maintenance Rating Program
(MRP).
LITTER CONTROL
The project site shall remain as litter free as practicable. It is recommended to recycle this litter to avoid
unnecessary waste by its reuse. Litter removal efforts must meet FDOT Maintenance Rating Program
(MRP) standards.
WEEDING/HERBICIDE
All planting areas shall be maintained as weed free as practicable by enlisting integrated pest
management practices in areas specified on the plans and maintaining proper mulch levels. Extreme
care is recommended when using a chemical herbicide to avoid overspray onto plant
materials. It is the applicator’s responsibility to restore any damage resulting from overspray to the
plantings, as per the approved plans.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 16 of 21
PLANT REPLACEMENT
Plant replacement shall be the same species and specification as the approved plan. Move and replace
all plant materials that may conflict with utility relocations and service. Only plants graded Florida #1 or
better, per the Florida Department of Agriculture and Consumer Services, Grades and Standards for
Nursery Plants are permitted on FDOT roadways. Should it become necessary to change the species, a
permit is required from FDOT for approval by the FDOT District Landscape Architect.
TREE CELL STRUCTURES
Underground tree cells shall be maintained in such a manner as to prolong the life of the structure and
prevent potential safety hazards. If the structures fail or become damaged, they shall be replaced with
the same type and specification as the approved plan.
LANDSCAPE ACCENT LIGHTING
Landscape accent lighting shall be maintained in such a manner as to prolong the life of the lighting
fixture and prevent potential safety hazards. If the lighting fixtures and their system become damaged,
they shall be replaced with the same type and specification as the approved plan. Landscape lighting
shall meet requirements for the sea turtle nesting and hatching.
HARDSCAPE (SPECIALTY SURFACING)
All tree grates and specialty surfacing (if applicable) shall be maintained in such a manner as to prevent
any potential tripping hazards and protect damage to the surfacing and tree grates. Final surface
tolerance from grade elevations shall, at a minimum, meet the most current FDOT Maintenance Rating
Program Handbook for a sidewalk; ADA accessible sidewalk; and FDOT Design Standards for Design,
Construction, Maintenance and Utility Operations on The State Highway System. If the specialty
surfacing or tree grates become damaged, they shall be replaced with the same type and specification
as the approved plan.
HARDSCAPE (CONCRETE PAVERS)
All concrete pavers (if applicable) shall be maintained in such a manner as to prevent any potential
tripping hazards and protect damage to the pavers. Final surface tolerance from grade elevations shall,
at a minimum, meet the most current Interlocking Concrete Pavement Institute (ICPI), Guide
Specifications for Pavers on an Aggregate Base, Section 23 14 13 Interlocking Concrete Pavers, Part
3.05. If the concrete pavers become damaged, they shall be replaced with the same type and
specification as the approved plan.
It shall be the responsibility of the AGENCY to maintain all signs located within a non-standard surfacing
area. Such maintenance to be provided by the AGENCY shall include repair and replacement of the sign
panel, post, and base.
HARDSCAPE (NON-STANDARD TRAVELED WAY SURFACING)
It shall be the responsibility of the AGENCY to restore an unacceptable ride condition of the roadway,
including asphalt pavement (if applicable), caused, or contributed by the installation or failure of non-
standard surfacing, and/or the header curb, on the Department of Transportation right of way within the
limits of this Agreement. Pavement restoration areas or “patches” will have a minimum length of 10-ft,
measured from the edge of the header curb, and a width to cover full lanes for each lane affected by the
restoration.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 17 of 21
Pavement restoration will be performed in accordance with the most current edition of the FDOT Standard
Specifications for Road and Bridge Construction, and the FDOT Design Standards for Design,
Construction, Maintenance and Utility Operations on the State Highway System.
SITE FURNISHINGS
Site furnishing such as Trash Receptacles, Benches, Bollards and Bicycle Racks shall be maintained in
such a manner as to prolong the life of the fixture and prevent potential safety
hazards. If the fixtures and their overall function and mounting systems become damaged, they shall be
replaced with the same type and specification as the approved plan.
ARTIFICIAL OUTDOOR TURF/SYNTHETIC GRASS (IF APPLICABLE)
Artificial turf, or synthetic grass, shall be maintained in a clean condition and brushed free from the
accumulation of debris. Spills and stains must be promptly addressed to prevent permanent discoloration,
staining, and/or damage to the surface. Animal waste must be promptly removed and disinfected to
prevent staining, odors, and/or compaction through the material.
The area should be regularly inspected for infill replacement, signs of wear, tearing, seam separation, or
other forms of damage. When such conditions are observed, appropriate remedial action must be taken
in a timely manner. The minimal standard of care shall include repairs using seaming tape and adhesive.
If damage is significant, professional removal and installation with like-kind synthetic material or sod (live
grass) shall be required.
MAINTENANCE OF TRAFFIC CONTROL
Reference the FDOT website regarding the selection of the proper traffic control requirements to be
provided during routine maintenance and / or new installations of this DOT roadway.
VEGETATION MANAGEMENT AT OUTDOOR ADVERTISING (ODA)
(IF APPLICABLE)
To avoid conflicts with permitted outdoor advertising, please reference the State of Florida website
regarding the vegetation management of outdoor advertising. This website provides a portal to search
the FDOT Outdoor Advertising Inventory Management System Database. The database contains an
inventory of outdoor advertising structures, permits and other related information maintained by the
Department.
Also, reference the Florida Highway Beautification Program website link for Vegetation Management at
ODA signs Florida Statutes and Florida Administrative Code related to vegetation management at
outdoor advertising sign, permit applications for vegetation management and determining mitigation
value of roadside vegetation.
TREE GRATES
The Agency is required to conduct regular inspections to all Tree grates installed within FDOT right-of-
way. The Agency shall inspect the grates to ensure they are free of debris, damage, or uneven surfaces
which could potentially create safety or accessibility issues for the public. The Agency shall also inspect
the tree grate annually to ensure the tree grate opening is not in conflict with the on-going growth of the
tree trunk. Modify the tree grate as needed to account for future growth.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 18 of 21
ROOT BARRIERS
Periodic visual inspections shall be conducted by the Agency in areas where root barriers have been
installed to ensure adjacent facilities are not being impacted. Areas that are noted with
early signs of impacts, should have the compromised root barriers removed and replaced with new
barriers, root pruning the tree in the process. Additionally, the areas in which barriers have been installed
should be inspected to ensure that the roots do not grow over the barrier. Chemical root barriers, while
effective, have a more limited lifespan than physical barriers and should be replaced at the end of their
manufacturer specified guarantee.
PART II.
SPECIFIC PROJECT SITE MAINTENANCE REQUIREMENTS AND RECOMMENDATIONS
1. This agreement includes the I-95 interchanges at Stirling Road (north side only) and Griffin Road.
The main design intent for each location is primarily to provide a gateway into the City from each
of these locations. The approach was to provide low maintenance, xeriscape planting designs on
the 4 quadrants of each interchange, between the highway mainline and ramps or tall retaining
walls. Tall palms are provided to soften the highway structures such as retaining walls, overhead
signs and bridges.
All interchanges are impacted by outdoor advertising view zones and in these locations tall palms
could not be used so smaller growing species were used instead. Hardy shrub species including
Saw Palmetto and Cocoplum are used in masses or hedges to soften the retaining walls. The
existing pond in the NW quadrant at Griffin Road will also receive some accent and native tree
plantings.
The Griffin Road medians are already landscaped and irrigated and there is no irrigation outside
of the medians.
2. Canopy Trees are intended to be maintained at their natural height and spread. The only pruning
necessary will be to improve branching structure to increase wind resistance and remove dead
or diseased wood and this should be completed at a minimum of once per year.
3. Remove suckering growth from base and clear trunk areas for both single and multi-stemmed
trees also at a minimum of once per year.
4. To maintain the intended appearance of all palms, apply fertilizer 3 times per year. Utilize the
latest palm fertilizer recommended by the University of Florida IFAS Extension and apply per the
manufacturer’s specifications. Sabal Palms do not need to be fertilized.
5. To maintain the intended appearance of all shrubs or St. Augustine turf grass, apply fertilizer 3
times per year. Utilize the latest palm fertilizer recommended by the University of Florida IFAS
Extension and apply per the manufacturer’s specifications. Areas with Bahia grass do not need
to be fertilized. In areas with both palms and shrubs utilize the palm special fertilizer.
6. Do not remove fronds from self-cleaning palms, unless damaged. Palms with persistent fronds
shall only have dead fronds removed, do not remove any green fronds. If it is deemed necessary
to prune a palm’s fronds, no fronds shall be trimmed above 3 o’clock and 9 o’clock on the
horizontal plain. As a general rule Sabal Palms do not need to be pruned but can be, if desired
by the city, to improve their appearance.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 19 of 21
7. Groundcover and shrub horizontal growth within the Griffin Road medians shall be maintained to
prevent foliage from growing beyond the limits of the planting areas shown on the plan. When
located within roadway medians, maintain shrubs and groundcovers a minimum of 12” from the
back of curb. All shrubs and groundcovers located within sight triangles must be maintained a
maximum of 24” above roadway grade. There is no height restrictions for the Cocoplum hedges
located at the base of the retaining walls except the hedge should not be allowed to grow taller
than the top of wall.
8. Inspect groundcovers and shrubs on a monthly basis for maintaining full ground coverage.
9. Evaluate plant material monthly for pests, diseases, drought stress or general decline. If required,
follow the integrated pest management program established by the Agency to ensure healthy
plants.
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 20 of 21
EXHIBIT E
APPROXIMATE COST FOR LANDSCAPE IMPROVEMENTS
This Exhibit forms an integral part of the DISTRICT FOUR (4) LANDSCAPE MAINTENANCE
MEMORANDUM OF AGREEMENT between the DEPARTMENT and the AGENCY.
$ 136,996.00
Please see attached
EXHIBIT E
11/5/2025
PAY ITEM
NO.
SYMBOL
DESCRIPTION - SIZE / REMARKS
NATIVE MAX.
MAINT.
SIZE UNIT TOTAL QTY.UNIT (OR LUMP
SUM) COST
SUB-TOTAL
PROJECT COST
0580 1 1 LANDSCAPE COMPLETE- SMALL PLANTS LS 1
CI CHRYSOBALANUS ICACO 'RED TIP', RED TIP COCOPLUM, #3 GAL, 18"x 18", 36" OC Y 6'EA 800 11.00$ 8,800.00$
0580 1 2 LANDSCAPE COMPLETE- LARGE PLANTS LS 1
AG ANONNA GLABRA, POND APPLE, 12' OA x 6' SPRD, 3" CAL Y 30' (NF)EA 9 535.00$ 4,815.00$
BS BURSERA SIMARUBA, GUMBO LIMBO, 14' OA x7' SPRD, 5" CAL Y 40' (NF)EA 3 650.00$ 1,950.00$
CH CHAMAEROPS HUMILIS, EUROPEAN FAN PALM, 7.5' OA X 7' SPRD, MULTI, MIN 7' TOTAL STEM FOOTAGE N 15' (NF)EA 5 750.00$ 3,750.00$
CH5 CHAMAEROPS HUMILIS, EUROPEAN FAN PALM, 5' OA X 5' SPRD, MULTI, MIN 4' TOTAL STEM FOOTAGE N 15' (NF)EA 7 450.00$ 3,150.00$
CSP CEIBA PENTANDRA, KAPOK TREE, 20' OA x 10' SPRD, 8" CAL N 100' (NF)EA 3 1,500.00$ 4,500.00$
FS CHORISIA SPECIOSA, FLOSS SILK TREE, 12'x 5', 3.5" CAL, FULL N 40'EA 6 450.00$ 2,700.00$
HV HYOPHORBE VERSCHAFFELTII, SPINDLE PALM, 6' CT, SL N 15' (NF)EA 51 601.00$ 30,651.00$
PEA PTYCHOSPERMA ELEGANS, SOLITAIRE PALM, 10'-20' CT, STGG, SINGLE, MAX 4" CAL IN C.Z.N 25'EA 39 650.00$ 25,350.00$
PO PLATANUS OCCIDENTALIS, AMERICAN SYCAMORE, 14'x 6', 3" CAL, FULL, 5' CT Y 40'EA 3 600.00$ 1,800.00$
QV QUERCUS VIRGINIANA, LIVE OAK, 16' OA x 7' SPRD, 4" CAL Y 50' (NF)EA 3 775.00$ 2,325.00$
SR SERENOA REPENS 'CINEREA', SILVER SAW PALMETTO, #7-10 GAL, 14"-16" OA, 4' OC Y 8' (NF)EA 127 90.00$ 11,430.00$
VM VEITCHIA MONTGOMERYANA, MONTGOMERY PALM, 12'-22' RANGE), SL, MIN 3'x3' RB, RP, MIN 8 LC N 45' (NF)EA 24 550.00$ 13,200.00$
VM2 VEITCHIA MONTGOMERYANA, MONTGOMERY PALM, 16'-24' RANGE), DL, MIN 4'x4' RB, RP, MIN 8 LC N 45' (NF)EA 10 800.00$ 8,000.00$
ZF ZAMIA FURFURACEA, CARDBOARD PALM, #7 GAL, 2'x 2.5', 4' OC Y 3'EA 265 55.00$ 14,575.00$
136,996.00$
ABBREVIATION KEY: AC=ACRES, AS=AS SHOWN, CAL=CALIPER, CT=CLEAR TRUNK, C.Z.=CLEAR ZONE, CY=CUBIC YARD, DL=DOUBLE LEADER, FF=FLORIDA FANCY
GRADE, GAL=GALLON SIZE, GW=GREY WOOD, LF=LINEAR FOOT, LS=LUMP SUM, MAINT.=MAINTAINED, MAX=MAXIMUM, MIN=MINIMUM, MULTI=MULTIPLE STEMS,
NF=NATURAL FORM, N=NO, NO.=NUMBER, OA=OVERALL HEIGHT, OC=ON CENTER, RB=ROOT BALL, RP=ROOT PRUNED (MIN 60 DAYS), SF=SQUARE FOOT,
SPRD=SPREAD, SL=SINGLE LEADER/STEM, STGG=STAGGERED HEIGHTS, SY= SQUARE YARD, TP=TRIPLE STEM, Y=YES TOTAL COST
SR 9/I-95 AT STIRLING RD AND GRIFFIN RD INTERCHANGES COST ESTIMATE (MMOA LIMITS ONLY)
CITY OF DANIA BEACH
FPID #409354-4-52-01
SECTION: 86070000
FM NO: 409354-4-52-01
COUNTY: Broward
STATE RD: 9
Page 21 of 21
EXHIBIT F
RESOLUTION
This Exhibit forms an integral part of the DISTRICT FOUR (4) LANDSCAPE MAINTENANCE
MEMORANDUM OF AGREEMENT between the DEPARTMENT and the AGENCY.
Please see attached
(To be provided by the Agency)