HomeMy WebLinkAbout2026-05-26 City Commission Meeting Agenda Packet
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DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION
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TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF.
NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS OR ENGAGE IN ANY OTHER
FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE
MAYOR.
THE MAYOR OFTEN ALLOWS APPLAUSE DURING CEREMONIAL OR CELEBRATORY PORTIONS OF THE MEETING, SUCH
AS PROCLAMATIONS, PRESENTATIONS, AWARDS, OR PUBLIC SAFETY RECOGNITIONS, AS THESE ARE NOT ACTION ITEMS
ARE INTENDED TO HONOR INDIVIDUALS OR EVENTS. HOWEVER, TO SAFEGUARD AN ORDERLY MEETING AND TO
PRECLUDE INTIMIDATION OF SPEAKERS ON AGENDA ITEMS, OR DESIGNATED PUBLIC COMMENTS, THE MAYOR
ORDINARILY PRECLUDES CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS DURING THESE PORTIONS OF THE
AGENDA.
BASED UPON THE FOREGOING, NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY
COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO
CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR
HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER.
IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH
THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION
CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE
REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS.
ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE
COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2026-025)
1. CALL TO ORDER/ROLL CALL
Agenda – Dania Beach City Commission
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2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
3. PRESENTATIONS AND SPECIAL EVENT APPROVALS
1. Recognition and Appreciation — Anthony Ifedi, Deputy Director, Parks & Recreation
— Sponsored by Mayor Davis
2. Request for Proclamation Approvals:
• Juneteenth - June 19, 2026 - Sponsored by Mayor Davis
• Men's Health Week - June 15–21, 2026 - Sponsored by Mayor Davis
• Code Enforcement Officers' Appreciation Week - June 1-7, 2026 - Community
Development
• Retroactive Approval - National Maritime Day - May 22, 2026 - Sponsored by
Mayor Davis
3. Special Event Application (Parks and Recreation)
- Spirit Cellar Fest 2026
4. Retroactive Approval — Key to the City to Former City Manager Ana M. Garcia —
May 12, 2026 — Sponsored by Commissioner Lewellen
4. PROCLAMATIONS: None
5. ADMINISTRATIVE REPORTS
1. City Manager
2. City Attorney
3. City Clerk - Reminders:
- June 9, 2026 CRA Board Meeting - 6 p.m.
- June 9 City Commission Meeting - 7 p.m.
- June 23, 2026 City Commission Meeting - 7 p.m.
6. PUBLIC SAFETY REPORTS
7. CITIZENS' COMMENTS
Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and
interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter
not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which
requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior
to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or
her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting
basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number
of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker.
Agenda – Dania Beach City Commission
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8. CONSENT AGENDA
1. Minutes:
- April 28, 2026 City Commission Meeting
- May 12, 2026 City Commission Meeting
2. Travel Requests: None
3. RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE FIRST RENEWAL OF THE “COMMUNITY BUS
TRANSPORATION SERVICES” AGREEMENT WITH LIMOUSINES OF SOUTH
FLORIDA, INC. (LSF); AND PROVIDING FOR CONFLICTS; FUTHER,
PROVIDING FOR AN EFFECTIVE DATE. (Public Services)
4. RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING MODIFICATION NO. 6 TO THE HAZARD MITIGATION
GRANT PROGRAM (HMGP) AGREEMENT WITH THE FLORIDA DIVISION OF
EMERGENCY MANAGEMENT (FDEM) FOR THE WASTEWATER LIFT
STATIONS GENERATOR AND UTILITY MITIGATION PROJECT (LIFT
STATIONS 1, 2, AND 3 - PROJECT NO. 4337-334-R; CONTRACT NO. H0423) IN
THE TOTAL AMOUNT OF NINE MILLION SEVEN HUNDRED SEVENTY-FOUR
THOUSAND FIVE HUNDRED NINETY-FIVE DOLLARS ($9,774,595.00);
PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION;
AND PROVIDING FOR AN EFFECTIVE DATE. (Public Services)
5. RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING MODIFICATION NO. 6 TO THE HAZARD MITIGATION
GRANT PROGRAM (HMGP) FOR THE CITY HALL/EOC WIND RETROFIT AND
GENERATOR PROJECT (PROJECT NO. 4337-203-R; CONTRACT NO. H0327) IN
THE TOTAL AMOUNT OF TWO MILLION FOUR HUNDRED SIXTY-FIVE
THOUSAND SIX HUNDRED THIRTY-SEVEN DOLLARS AND FIFTY CENTS
($2,465,637.50); AGREEMENT WITH THE FLORIDA DIVISION OF EMERGENCY
MANAGEMENT (FDEM) PROVIDING FOR AUTHORIZATION; PROVIDING
FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. (Public
Services)
Agenda – Dania Beach City Commission
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6. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A
PIGGYBACK AGREEMENT UTILIZING THE OMNIA PARTNERS SOFTWARE &
SAAS SOLUTIONS COOPERATIVE CONTRACT #159596 FOR PAY-BY-PHONE
PARKING PAYMENT SERVICES WITH PAYBYPHONE US, INC.;
AUTHORIZING EXPENDITURES IN EXCESS OF THE CITY’S PURCHASING
THRESHOLD OF $50,000.00; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE. (Community Development)
7. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING A FIRST AMENDMENT TO THE PROFESSIONAL
DESIGN SERVICES AGREEMENT AWARDED VIA REQUEST FOR PROPOSALS
(“RFP”) NO. 25-014, ENTITLED “DESIGN SERVICES FOR CHESTER BYRD
PARK IMPROVEMENT” WITH CALVIN, GIORDANO & ASSOCIATES, INC. TO
EXTEND THE TERM OF THE AGREEMENT THROUGH APRIL 30, 2027 AND
CLARIFY THE CONTINUATION OF SERVICES, PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation)
8. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE APPROPRIATION OF FUNDS FOR FISCAL
YEAR 2025-2026, RELATING TO MID-YEAR BUDGET REVIEW BY CITY
ADMINISTRATION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
9. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING PURCHASES OF CCTV, VIDEO SURVEILLANCE,
ACCESS CONTROL, NETWORKING, AND RELATED TECHNOLOGY
EQUIPMENT, SOFTWARE, INFRASTRUCTURE, AND PROFESSIONAL
SERVICES FROM ER TECH SYSTEMS GROUP INC. (D/B/A BROADCAST
SYSTEMS), WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS, UTILIZING GSA CONTRACT NO. GS-07F-173GA;
AUTHORIZING PURCHASES EXCEEDING THE CITY’S ANNUAL VENDOR
THRESHOLD OF $50,000; AUTHORIZING CONTINUED PURCHASES IN
SUBSEQUENT FISCAL YEARS WHILE THE GSA CONTRACT REMAINS
VALID; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE. (Information Technology)
Agenda – Dania Beach City Commission
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10. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING A GRANT AGREEMENT WITH THE FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES (DMS) UNDER THE LOCAL
GOVERNMENT CYBERSECURITY PROGRAM; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Information Technology)
11. RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING THE FOURTH AMENDMENT TO THE EXISTING
AGREEMENT WITH SAM’S LANDSCAPE MAINTENANCE, INC. FOR
ADDITIONAL TREE TRIMMING SERVICES, INCLUDING HURRICANE
PREPAREDNESS SERVICES AND UNFORESEEN SERVICES ON AN AS
NEEDED BASIS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
FOURTH AMENDMENT AND ANY NECESSARY DOCUMENTS; PROVIDING
FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. (Public
Services)
9. BIDS AND REQUESTS FOR PROPOSALS: None
10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS
1. RESOLUTION NO. 2026-_____ (THIS ITEM IS BEING CONTINUED TO THE JUNE
23, 2026 COMMISSION MEETING)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING THE PORT 1850 LLC SITE PLAN (SP-078-22)
SUBMITTED BY THE OWNER, PORT 1850 LLC, FOR THE PROPERTY
LOCATED AT 1850 NE 7 AVENUE IN THE CITY OF DANIA BEACH, FLORIDA;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE (Community Development)
2. RESOLUTION NO. 2026 (THIS ITEM IS BEING CONTINUED TO THE JUNE 23,
2026 COMMISSION MEETING)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, APPROVING THE “PORT 1850, LLC PLAT” (PL-029-24) SUBMITTED
BY PORT 1850 LLC, FOR THE PROPERTY LOCATED AT 1850 NE 7 AVENUE,
IN THE CITY OF DANIA BEACH, FLORIDA; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development)
Agenda – Dania Beach City Commission
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11. FIRST READING ORDINANCES
First reading ordinances that do not involve zoning (rezonings, or changes to Chapter 28 of the LDC), nor Article 3, Section 2 of
the Charter relating to ordinances for capital expenditures over $1,000,000) are not subject to public hearing. A public hearing
and discussion will take place at second reading of all ordinances within its respective section of the agenda.
1. RESOLUTION NO. 2026-_____
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO ADVISORY BOARD ATTENDANCE,
ALTERNATE BOARD MEMBERS AND ELIGIBILITY BY AMENDING THE
FOLLOWING SECTIONS OF THE CITY CODE: (1) SECTION 811-130, ENTITLED
“PUBLIC ART ADVISORY BOARD; (2) SECTIONS 2-120, ENTITLED (MARINE
ADVISORY BOARD) “MEMBERS' COMPENSATION; TERM”, AND SECTION 2-
121, ENTITLED (MARINE ADVISORY BOARD) “RULES OF PROCEDURE”; (3)
SECTION 720-10, ENTITLED (PLANNING & ZONING BOARD) “CREATED;
APPOINTMENT”; AND (4) ADVISORY BOARD RESOLUTIONS RELATING TO
THE FOLLOWING BOARDS: PARKS, RECREATION AND COMMUNITY
AFFAIRS ADVISORY BOARD; GREEN ADVISORY BOARD; EDUCATION
ADVISORY BOARD; AND CHARTER REVIEW BOARD, IN ORDER TO MODIFY
THE QUALIFICATIONS AND ATTENDANCE OF ADVISORY BOARD
MEMBERS, AND TO PROVIDE FOR ADVISORY BOARD ALTERNATE
MEMBERS WHEN NOT PREVIOUSLY PROVIDED; PROVIDING FOR
CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
(Community Development)
12. SECOND READING ORDINANCES: None
13. DISCUSSION AND POSSIBLE ACTION
1. Sponsorship — Dania Elementary, 5th Grade Field Trip Shirts — Sponsored by
Commissioner Rimoli
2. Travel Policy Update — Sponsored by Commissioner Lewellen
3. SpeakSphere 101 — Language Classes — Sponsored by Commissioner Lewellen
14. APPOINTMENTS
1. Dania Beach Housing Authority - Mayor Davis
Agenda – Dania Beach City Commission
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15. COMMISSION COMMENTS
16. ADJOURNMENT
City of Dania Beach
Parks & Recreation Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Tyrone Cornileus / Event Liaison / Parks & Recreation
SUBJECT: Special Event Application: Spirit Cellars Festival 2026
Request:
A special event application has been requested for approval on behalf of Spirit Cellars in order to
host their Spirit Cellars Festival on August 22, 2026 and August 23, 2026. The event will be
located at Casino of Dania Beach.
Background:
Spirits Cellar Fest is a two-day outdoor experiential event featuring curated spirits tastings, brand
activations, and educational experiences. The event will include approximately 40 licensed
alcohol vendors (primarily tequila and spirits brands) offering sample tastings to attendees of
legal drinking age. No alcohol will be sold for on-site consumption; all retail sales will be
fulfilled through Spirits Cellar's licensed premises. The event will take place Saturday, August
22, 2026 and Sunday, August 23, 2026 at Casino at Dania Beach from 1PM - 7PM both days.
Budgetary Impact
Special Event Application Fee: $300
Recommendation
The Parks and Recreation Department is recommending that the City Commission approve the
special events application request with the conditions noted. The applicant will pay for the
necessary services recommended below.
Department Review: Comments:
BSO Fire: Fire Prevention Approved with conditions
Building Official Building permits are required for tents and stage
City Attorney No issues
Code Enforcement Ensure that their is enough parking and overflow
Planning & Zoning No issues.
HR / Risk Mgmt- Must obtain all COI prior to event.
Parks & Recreation No issues
Public Services No issues
BSO Police Dept. Must have special detail - 2 detail deputies
CITY OF DANIA BEACH
OFFICE OF THE CITY MANGER
100 West Dania Beach Blvd ∙ Dania Beach, FL 33004 ∙ (954) 924-6800 ∙ (954) 921-2604 (fax)
MEMORANDUM
Date: May 26, 2026
To: Mayor Joyce L. Davis
Vice Mayor Marco A. Salvino, Sr.
Commissioner Lori Lewellen
Commissioner Luis Rimoli
Commissioner A. J. Ryan IV
From: Candido Sosa-Cruz, ICMA-CM, City Manager
Subject: City Manager’s Report
As I present my first City Manager’s Report for the City of Dania Beach, I want this moment to be
more than a summary of projects, initiatives, and accomplishments. I want it to serve as a
celebration of the incredible people whose dedication, professionalism, and commitment to public
service continue to move our City forward every single day.
The achievements highlighted throughout this report are a direct reflection of a team that works
tirelessly to deliver results for our residents, businesses, and visitors. From operational excellence
and infrastructure improvements to community development, public safety, and customer service,
our employees continue to demonstrate what it means to serve with respect, integrity and standard
of excellence. I would like to personally recognize and congratulate the many departments and
team members whose hard work has resulted in numerous awards, recognitions, and
accomplishments that continue to elevate the reputation of the City of Dania Beach.
I would also like to take this opportunity to recognize and congratulate our newly appointed Deputy
City Manager Eleanor Norena. Deputy City Manager Norena has dedicated her career to public
service and has been an integral part of the City of Dania Beach leadership team for many years.
She has served as Director of Community Development for the past six years, Deputy Director for
nearly two years, and Operations Manager for six years prior to that. With more than 25 years of
combined public and private sector leadership experience, Eleanor brings tremendous institutional
knowledge, professionalism, and leadership to this role.
Having worked alongside Eleanor for the past seven years, I have witnessed firsthand her
unwavering commitment to the organization, her ability to lead through challenges, and her
passion for serving the community. I am extremely proud of her success and look forward to her
continued leadership and contributions as Deputy City Manager as we continue building a stronger
and brighter future for Dania Beach together.
Finance Department
Chief Financial Officer Yeimy Guzman has been selected to serve as the next FY2027 President of
the South Florida Government Finance Officers Association, representing Broward, Miami-Dade
and Monroe Counties. The Finance Department recently achieved several significant milestones,
including earning the prestigious Triple Crown recognition and completing five audits during the
current fiscal year, all resulting in clean opinions. These accomplishments reflect the department’s
continued commitment to excellence, transparency, and strong financial stewardship on behalf of
the City and its residents.
Community Development Department
In March of this year, the Community Development Department’s Planning Division led by Deputy
Director Corinne Lajoie submitted three award nominations to the Florida Planning and Zoning
Association in advance of their annual conference. We have recently been notified that two of our
nominations have won awards in their respective categories! Team members will be traveling to
Sarasota on May 29th to attend a luncheon at the conclusion of the 2026 FPZA Annual Conference
to collect the awards.
Below is a summary of each project nomination.
101 Dania Beach Redevelopment Project – Outstanding Redevelopment award
The 101 Dania Beach mixed-use project consists of two (2) towers in the heart of the City of Dania
Beach, with a public art installation. The South Tower is a 13-story, mixed-use building with 278
residential units, and five (5) live-work units located on the ground level. The building features a
public park and has achieved a gold level standard for High-Rise development from the Florida
Green Building Coalition. The North Tower, currently under construction, is a 12-story, mixed-use
building that will feature 102 residential units, and 22,480 square feet of commercial space. The
towers are connected by a pedestrian bridge and will share amenities and parking.
C.W. Thomas Recreation Complex – Outstanding Infrastructure award
The City of Dania Beach’s Park Master Plan provides a comprehensive assessment of existing
recreational facilities, community needs, and long-term investment priorities. Through this
evaluation, C.W. Thomas Park was identified as a high-priority site for redevelopment due to its
central role within the surrounding neighborhood, its aging infrastructure, and the community’s
expressed desire for enhanced recreational amenities. Redevelopment of this park first aligns with
the Parks Master plan’s goals to improve equity, expand access to quality open spaces, and
support the well-being of resident in in one of the City’s most established communities. The
comprehensive project includes a new 14,000 square foot community center with an indoor
gymnasium, a recreational pool, upgraded athletic fields designed for football, soccer and other
field sports, an outdoor basketball court, and a playground featuring inclusive, ground-based play
opportunities. The gymnasium has been named the Tamara James Gymnasium in honor of former
Dania Beach Mayor Tamara James, who is also a former WNBA player with the intentions to
recognize her legacy of leadership, services and commitment to youth and athletics.
Human Resources Department
The Human Resources and Risk Management Department led by Chief Human Resources Officer
Linda Gonzalez, Deputy Director Ann Mierez and Risk Manager Wayne Fletcher recently received
2026 Silver Bell Seal Award for fostering a workplace where employees thrive through
comprehensive benefits and wellness initiatives. The Department has also been recognized for a
second time by the Public Risk Insurance Trust (PGIT) for its comprehensive, citywide Risk
Management Program, including the evolution of the Safety Committee into the Eagle WI$E
Committee, which emphasizes employee health and wellness while supporting productivity and
cost efficiency. The City’s Risk Manager is also included in this award for outstanding leadership in
risk mitigation and program administration.
Marketing and Communications Division
The City’s Marketing and Communications Division, under the leadership of Division Director
Nannette Rodriguez and Manager Natalie Mattis, continues to set a standard of excellence in
municipal communications and public engagement. I am proud to share that both Pioneer and
Huddle received the Outstanding Award (First Place) at the annual Florida Municipal Government
Communicators Association awards ceremony.
This achievement marks the second consecutive year that Pioneer has earned this prestigious
recognition and the first award for Huddle, reflecting the team’s innovation, creativity, and
commitment to delivering high-quality communications that effectively engage and inform our
community. Congratulations to Nannette and Natalie!
CITY OF DANIA BEACH
HUMAN RESOURCES DEPARTMENT
MEMORANDUM
DATE: May 18, 2026
TO: Candido Sosa-Cruz, ICMA-CM, City Manager
FROM: Linda Gonzalez, SPHR, SHRM-SCP – Chief Human Resources Officer LG
RE: Human Resources and Risk Management Report
Overview
The Human Resources and Risk Management Department continues to deliver exceptional service while
advancing key strategic initiatives that strengthen the City’s workforce, enhance employee engagement,
and position Human Resources as a proactive and strategic partner. Below is a summary of departmental
activities and accomplishments over the past month.
Recruitment and Talent Acquisition
The Human Resources team continues to work closely with departmental leadership to strategically
recruit and fill vacancies across the organization. As part of these ongoing efforts, several positions are
currently progressing through various stages of the hiring process, including:
• Public Services Deputy Director
• CRA Director
• Code Compliance Officer
• Mechanic II Fleet
• Park Custodian
• Beach Lifeguard O/C (2)
• Recreation Assistant O/C (2)
• Recreation Assistant P/T
We are preparing onboarding activities for the five (5) summer camp counselors who will be joining the
Parks and Recreation for the Summer. We have worked diligently to support a seamless and well-
coordinated start to the summer season for this program.
As we move forward, Human Resources remains committed to enhancing recruitment strategies, attracting
high-quality candidates, and continuously improving the overall efficiency and effectiveness of our hiring
process.
Page 2 of 3
Training and Development
Human Resources continues to advance the City’s commitment to employee growth, leadership
development, and organizational effectiveness through targeted training initiatives.
During the month of May, the following training sessions were hosted and coordinated:
• BSO/Fire Department-Led Training Sessions – In collaboration with the BSO/Fire Department, we
brought two important onsite training sessions to employees: Hands-Only CPR, which provided
practical guidance on responding to life-threatening emergencies, and Heat Stress in the
Workplace, which focused on important workplace safety tips and preparation for the upcoming
summer months.
• Annual Cybersecurity Training – In partnership with Florida International University (FIU) and
our IT Department, we hosted our 3rd Annual Leadership Cybersecurity mandatory training on
May 14 to reinforce cybersecurity awareness and best practices in data protection and information
security.
Upcoming Training in May:
• Reasonable Suspicion Refresher Training for Supervisors – Hosted by NMS, this training is
scheduled for May 28, and it is designed for supervisors overseeing CDL drivers and serves as a
valuable refresher for supervisory staff on recognizing and appropriately addressing reasonable
suspicion situations in the workplace.
• Health and Safety Training – Scheduled for May 27, Paula Rojas, the City’s UHC representative,
will facilitate two sessions focused on Soothing Stress, highlighting the City’s continued
commitment to employee wellness, health, and work-life balance.
Risk Management, Wellness, and Safety
HR continues to take a proactive role in safeguarding City operations and employee well-being through
forward-looking initiatives.
On May 5, 2026, Preferred Governmental Insurance Trust (PGIT) presented the City of Dania Beach and
Risk Manager Wayne Fletcher with the Jerry Livingston Claims Excellence Award. The award is given to
only one PGIT insured client annually and it is awarded for the most proactive approach taken to promote
safety measures, implement loss control initiatives and claims control efforts. PGIT is a self-insurance pool
serving more than 130 of Florida’s cities and public entities.
Risk Management and the appropriate Departments have completed a review of our property insurance
schedule, the inland marine property schedule and the vehicle property schedule to ensure that all properties
that should be insured are on the schedules and that properties no longer owned are deleted. The revised
schedules will be forwarded to our insurance carriers prior to the FY 26/27 insurance renewal.
Page 3 of 3
Compensation and Benefits
We remain focused on providing employees with competitive, comprehensive benefits while continuing
to implement strategic initiatives that support recruitment, retention, and employee well-being.
We have begun analyzing data recently received from the annual Public Employers Personnel Information
Exchange (PEPIE) survey, a statewide municipal compensation study that includes salary information from
nearly 100 municipalities across Florida. The survey data is being used to assess market competitiveness
of our current pay plan and determine whether any salary range adjustments are needed.
Continuous Improvement and Innovation
The evaluation committee has selected a vendor for the ERP project; however, this has been placed on hold
subject to completion of budget review process.
We are working on the automated Driver’s License checks to increase efficiency and reduce the manual
work currently involved with this process.
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: May 18, 2026
TO: Candido Sosa-Cruz, ICMA-CM, City Manager
FROM: Cassi Waren, CPRP, Parks & Recreation Director
SUBJECT: Parks and Recreation Updates
Parks and Recreation Department Updates Project updates
Project Report:
• Chester Byrd Park – The design continues to move along, and the project is on track to be
completed by April 30, 2027, the grant deadline.
• PJ Meli Park – The site plan design has been submitted to the DRC for review. Pending response
of the review.
• Olsen Middle School – Design is in the final stages. Construction for this project is on hold due
to the uncertainty and instability of the school board along with the unknown future of Olsen.
As part of the USLA (United States Lifesaving Association) Certification, our team is expected to reach out
to the public in as many ways as possible. One way the team does this is by attending career days. Dania
Ocean Rescue was invited to Hollywood Academy of Arts and Science. Lifeguard Jonathan Hernandez
educated students on the Beach condition Flags, rip currents, and the importance of swimming near a
lifeguard
Ocean Rescue Report:
• Rescues – 12 (20 people rescued)
• Medical/First Aid – 1
• Law Enforcement Calls – 2
• Missing Person – 1
• Wildlife or Domestic Rescue – 2
The Special Events Team hosted the annual Earth Day Cleanup on April 20, 2026. 500 volunteers showed
up. On April 23, 2026, the team hosted the annual Take Your Kids to Work Day with 55 kids attending.
Staff are gearing up for the Backpack Giveaway and preparing for the FY26-27 Dania After Dark series
working on with procurement on a number of bids to better the procurement processes for the new year.
Thus far the events division has secured $54,490.59 in sponsorship money since the start of the fiscal year.
Event Applications:
• Processed since October 1, 2015: 32
IT Parker continues to be a premiere rental site for the Department. Staff have worked with Marketing
and Communications to create a third-party website to continue to promote and sell the site. We are
waiting on Nannette’s edits and approval to launch.
Summer Camp registration opened and we are pleased to announce that all three summer camp sites are
sold out. Frost Park at 75 campers, CW Thomas at 50 campers and PJ Meli at 30 campers. We currently
have a wait list of 50 campers across the three sites.
Jr. Lifeguard camp is also open and registration is ongoing.
Ongoing programs:
• Rising Stars at CW Thomas Park, Frost Park and PJ Meli Park
• FitFusion at CW Thomas Park
• Hip Hop and Contemporary Dance at CW Thomas Park
• Tint Tots at CW Thomas Park
• Junior Chefs at CW Thomas Park
• Checkmate Academy at CW Thomas Park
• Adult Chess at CW Thomas Park
• Adult Game Night at CW Thomas Park
• Domino Club at CW Thomas Park
• Gracefully Aging at CW Thomas Park
• YAC at PJ Meli Aquatic Complex
• Karate at PJ Meli Park
• Swim Team at PJ Meli Park
• Waterpolo at PJ Meli Park
• Social Seniors at PJ Meli Park
• Tot Tim at PJ Meli Park
• Sweet Creations at PJ Meli Park
• Paddle Up Dania at PJ Meli Park
• Seniors Exercise at PJ Meli Park
• Learn to Swim at PJ Meli Park
• Kreation Station at Frost Park
• English Classes at Frost Park
• Sunday Cards at Frost Park
• Yoga at Frost Park
• 55+ Volleyball at Frost Park
Athletic Programs (ongoing/upcoming):
• Football/Cheer at Frost Park
• Adult Kickball at PJ Meli Park
• Lil Sluggers at PJ Meli Park
• Youth Basketball at CW Thomas Park
• Youth Jr. Sports at Frost Park
• Youth Volleyball at CW Thomas Park
• Little Sea Stars at PJ Meli Park
• Soccer at Frost Park
• Tennis at Frost Park & PJ Meli Park
• Pickleball at Frost Park
• Hoop Lab at PJ Meli Park
• Youth Jr. Sports Summer Go-Kart Series at PJ Meli Park
• FBS Soccer at CW Thomas Park
With the start of skills and drills training at CW Thomas for the Dania Beach Dolphins football program we
are averaging around 50 youth a night.
Staff continues to evaluate the current and new programs to ensure we are offering the best programs
for our community for all ages. Be on the lookout for new programming rolling out in the next couple of
months.
CITY OF DANIA BEACH
MARKETING AND COMMUNICATIONS
DIVISION MEMORANDUM
DATE: May 13, 2026
TO: Candido Sosa-Cruz, ICMA-CM, City Manager
FROM: Nannette Rodriguez, Director of Marketing and Communications
SUBJECT: Marketing and Communications Division Report
The City’s website, social media, digital signs and Cable TV Channel 78 continue to be
updated with relevant, new and important information. Marketing support may include
advertisements, branding, signage, event site and marketing collateral, photography,
media relations, video recordings, and pre- and post-event social media posts. Support
is provided to all City departments and their projects. There is an ongoing effort to
enhance digital communications and engagement by implementing best practices.
City of Dania Beach was selected as a winner of the 2026 FMCA Outstanding Awards in
the following categories:
• Magazine-Electronic or Print (overall winner, Pioneer)
• Newsletter-Electronic or Print (overall winner, Huddle)
These recognitions reflect our team’s creativity, innovation and excellence in local
government communications, and we are proud to celebrate your achievements.
Below are the latest activities from April through May 2026:
Publications (internal and external)
• Ledger (FY2025): In production
• Pioneer (summer edition): In production
• Huddle (July edition): outlining
• E-News (monthly): published
New Website
• Continue the overhaul of navigation and new user-based organizational menus in
the overall site.
• Conducting website beta testing with select reviewers.
• Continue to work with IT to migrate pdf forms to optimized forms.
• Preparing for launch day – May 18, 2026.
Community events and coverage
• Frost Park Pickleball Court Ribbon Cutting
City initiatives marketing support (internal)
• Turquoise Takeover
• City manager retirement
• Eagle Eye / WISE Committee
City initiatives marketing support (external)
• Arbor Day Tree Giveaway
• CORE Conversations
• Boil Water Advisories (SE)
• America 250 Art Poster Call to Artists
• Fashion Week in Dania Beach
• Boat Safety Classes – U.S. Coast Guard
• Bulk Waste Pickup
• Spirit Airlines Community Support / CareerSource Broward reposting
• Hurricane Readiness Tips
• Parks programs: Mother’s Day event, Yoga, Jr Lifeguard Camp, Pickleball, Free
Beach Sports, etc.
Community Redevelopment Agency (CRA) initiatives
• Hamburger House Party (sponsorship / parking and shuttle)
• Small Business Week / Broward County’s Small Business Conference
Creative design and branding
• Mother’s Day ad
• Broward League of Cities ad
• CRA Banner
• Water Utilities Signage (drafting)
Digital / video
• Coordination for Earth Day recap video
• Outlining the PSA for City Budget / Property Tax Bill Impact (Animated)
ANALYTICS:
• Email campaigns: Past 30 Days (5/13/26): Two campaigns average
o Open Rate: 58%, Click-through Rate: 3%, Total contacts: 8,520
• Facebook (28 days): Published content, 28; Page views, 196,900; Viewers,
88,283; Post impressions, 81,238; Content Interactions, 1,992; Visits, 4,600; New
followers, 260; Followers, 13,624
• Instagram: Published content: 30; Views, 128,626; Post impressions, 252,691;
Content Interactions, 3,565; Page visits, 2,010 New Followers, 526; Followers,
15,081
• X: Followers, 2,900; Post impressions, 665; Engagement, 87; Post engagement
rate, 13%
CITY OF DANIA BEACH
MARKETING AND COMMUNICATIONS
DIVISION MEMORANDUM
• YouTube (28 days): Channel views, 129,600; Subscribers, 701; Impressions
9,059; Click through rate, 4.8%
• LinkedIn (30 days): New Followers, 79; Total Followers, 1,955; Page Impressions,
3,181; Engagement, 10%
• Everbridge: Community Opt-Ins: 5,558; Alert Dania Beach subscribers: 307;
Dania Events subscribers: 267
• Designs Created (30 days): 78; Published, 218
CITY OF DANIA BEACH
PUBLIC SERVICES DEPARTMENT
MEMORANDUM
FJR/fjr
\continued…
DATE: May 25, 2026
TO: Candido Sosa-Cruz, ICMA-CM, City Manager
FROM: Fernando J. Rodriguez, Public Services Director
CC: Oscar Vasquez, MS, ENV SP, Public Services Director
RE: PUBLIC SERVICES DEPARTMENT ACTIVITIES – April 25 to May 24, 2026
Provided below is a summary of the main PSD project activities for the past four weeks:
Sanitary sewer Lift Station Rehabilitations
Lift Station #1:
Construction activities at Lift Station #1 continue progress. Recently the following was
completed: installation of the 18-inch gravity sewer line and pipe installation
associated with the new wet well. The project team is coordinating with the EOR regarding
proposed site elevation adjustments and retaining wall improvements required (due to field
elevation constraints identified during construction ). Substantial Completion is currently
anticipated in August 2026.
Lift Station #2:
Construction activities at Lift Station #2 remain pending; however, the electrical redesign has
been completed, the associated permit has been approved, and the final electrical point of
service has been defined in coordination with FPL. The project team continues coordinating the
remaining electrical service and construction planning activities required prior to field
mobilization. Substantial Completion is currently anticipated in October 2026.
Lift Station #3:
Construction activities at Lift Station #3 are progressing well. FPL power disconnection has
been completed, as well as the installation of the sheet pile system. The project is now
advancing into installation of the new structures. Substantial Completion is currently
anticipated in September 2026.
FJR/fjr
SE Drainage Project
Phase I:
All project activities have been completed, with the remaining work consisting primarily of the
installation of the electrical transformer and the final electrical connection required to place
the pump station into operation. Substantial Completion of Phase I is expected by mid-July
2026.
Phase II:
Construction activities continue to progress throughout the project area. Gravity drainage pipes
and associated structures have already been installed along SE 4th Street, SE 4th Terrace, SE
5th Street, and SE 6th Street, and work is currently advancing along SE 7th Street. The force
main system and injection wells have been installed, and the pump station structures have
been completed. Current activities focus on continued trenching, pipe installation, and roadway
restoration along the remaining corridors. Substantial Completion is anticipated for November
2026, with Final Completion expected by December 31, 2026.
Landscape Master Plan – Dania Beach Blvd. medians – This important and highly visible
corridor section is next in the implementation plan of the LMP. Work on the bid specifications
has been completed and the bid award will likely occur by mid-July. Work is expected to start
in August with the project likely be completed by the end of November.
City Hall Hardening Project – Installation of doors for four additional building areas has been
delayed due to access control system complications. The associated change order has been
revised to utilize a new vendor who has implemented access control systems throughout the
City. Upon approval, the contractor will proceed with mobilization and coordinate with the
access control vendor. Work is anticipated to be completed by mid- August (depending on lead
times for access control components).
Women’s Club Historic Restoration – Demolition is currently underway. During this activity,
additional structural damage was identified that is more extensive than initially anticipated. In
order to safely proceed with repairs, shoring will be required and implemented in 8 -foot
segments. The roof permit has been issued and work will commence once the shoring is in
place. Due to the extent of the structural damage discovered, the project timeline is expected
to be extended beyond the original six- to eight-month duration, with completion now
anticipated closer to the end of the calendar year, subject to further assessment.
GRANTS
FIND Grant - The City of Dania Beach has received endorsement from the Broward County
Commissioner supporting the Griffin Marine Park Boat Ramp and Dock Replacement Project.
The Dania Beach City Commission has approved submission of an application to the Florida
Inland Navigation District Waterways Assistance Program requesting $750,000 in grant funding,
with the City providing a $750,000 match.
FJR/fjr
The project will improve public boating access and replace aging ramp and dock infrastructure
at Griffin Marine Park. The grant application was submitted to the Florida Inland Navigation
District and Public Services is preparing to present the scope of wor k to qualify for grant
funding.
House Appropriations Committee – 2027 Community Project Funding – Public Services
submitted three Community Project Funding requests as part of the FY 2027 federal legislative
cycle on March 6, 2026. The requests include $1 million for the Ocean Park Restroom
Construction Project, $1.5 million for Emergency Operations Center (EOC) Equipment, and $2
million for the PJ Meli Park Neighborhood Drainage Improvement Project.
The above requests support critical infrastructure improvements that enhance public safety,
strengthen community resilience, and improve quality of life for residents and visitors. The EPA
is expected to announce funding awards before June 2026.
FDOT – NW 1st Street Streetscape Beautification – The design phase for the NW 1st
Street Complete Streets / Pedestrian Connectivity Project is nearing completion. Public
Services is seeking City Commission authorization on March 24, 2026, Commission
Meeting to accept $2,641,937.00 in Construction Phase funding through the Florida
Department of Transportation (FDOT) Local Agency Program in order to proceed with
construction and implement the planned corridor improvements.
Public Services went back to Commission on April 12, 2026, to correct the initial
agreement. Public Services is expected to begin the bidding process in the coming weeks.
SE Drainage – Broward County Surtax Funding – SE Drainage Phase 1 is nearing
completion, with final construction activities and close-out efforts currently underway.
Broward County has scheduled drone footage collection on June 5, 2026 to document the
completed improvements and overall project area. The project includes $6,634,147.65 in
construction funding eligible for reimbursement through the Broward County
Transportation Surtax program to support the implementation of the drainage and
resiliency improvements.
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
DATE: April 20, 2026
TO: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Elanor Norena, CFM, Deputy City Manager
FROM: Sergio Pellecer, District Fire Chief
RE: Dania Beach Memo to City Manager
____________________________________________________________________________
Please see the requested information below concerning the April 1, 2026, through April 30,
2026, of the meetings and day to day operations for the BSO Fire Rescue and Emergency
Service in Dania Beach:
• Daily morning BSO conference calls – Department Head direction for the day.
• Daily monitoring of Fire Stations and personnel safety – Review Calls and Operations.
• Coffee with the District Chief – Tabletop talk with Station 1-17 crews.
• Agenda reviews team conference calls.
• Agenda reviews with Commissioners.
• Dania Beach Commission Meeting
• BSO Ops Conference call with District Chiefs – Daily morning operations review.
Fire Station #1 Hardening Grant – The bid documents have been completed and
submitted to Procurement for advertisement.
Project information is currently being updated in OpenGov in preparation for the
bidding phase.
We are coordinating with the design team and Procurement to schedule the pre-bid
meeting. Proposed dates are between June 2 and June 12, 2026.
The emergency generator has been released for fabrication, with an estimated
production and delivery period of approximately 22 weeks.
The roofing engineering services work order has been approved, and the consultant
will begin preparing the reroofing design documents.
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
• Fire Truck (Quint 17 FRES2265) our ladder truck is refurbished and back at Fire Station 1
being outfitted with hose and tools reviewing all operations placing it back in service by
05/26/2026.
• Fire Truck (Rescue 201) our rescue truck is refurbished and placed back in Service
05/20/2026.
• Stakeholders meeting at BSO Headquarters with City Manager Candido Sosa-Cruz and
Commissioner Luis Rimoli
• Monthly Seniors Meeting
• Business Excellence Awards – Dania Beach Chamber of Commerce
• Broward County Traffic Incident Management Meeting
• City of Dania Beach On-Boarding Session
• Funeral for Steven Lepselter – BSO Firefighter/Paramedic
• Emergency Coordinating Council Meeting Plantation EOC
• Earth Day Beach Clean Up
• Arbor Day Tree Giveaway
• CEMP Review
• Annual Hurricane Checklist
Training during this period –
• Coffee Break / Kitchen Table talk with crews at Fire Station 1 and 17
• Ground Ladder and Hose Testing Annual
• Pre-Fire plans by Station 1 and 17
• Hydrant Maintenance Station 1 and 17
• Station 1 and17 Mask Fit Test Annual
• Advance Life Support and Basic Life Support Bi-Annual Certification all personnel
• Job Performance Requirements/Performance Objectives
o JPR – Fire 14 – Search and Rescue Operations
o JPR – EMS 46 – PIT Crew CPR
o COBCT – Drill 12 – Know Your Way Out
Other Community Participation -
Station 1 Units participated at Spring Egg Hunt
E1 participated Car Show Collins Elementary
EMS Detail at Dania After Dark Blues & BBQ – Coordinated Command Post
Station 17 BSO Citizens Academy Station Tour
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
Community Outreach & Life Safety Educator April 2026 Activities
Date Event Attendance Age
04/02/26
CW Thomas Park Senior Meeting: Fire
Safety-Escape Planning 50 55+LSE DW
04/04/26 Dania Beach Easter Egg Hunt 120 Varied
LSE DW, BC
17, E1
04/12/26
Autism Acceptance Family Sunday-Dan
Marino Foundation 400 Varied
LSE DW,
E1, BC 17
04/16/26
City of Dania Beach: Safety & Wellness
Connittee Meeting 27
Adults
(18+)LSE DW
04/22/26 Olsen Middle School: Autism Painting 30
6-8 grade
(11-13)
LSE DW, E1,
FF/P Moreno
04/23/26 Take Your Child To Work Day-IT, Parker 60 Varied
04/23/26 Take Your Child To Work Day-Dania Pointe 40 Varied
BC17, FF/P
Total: 727
4/1/2026 Community Risk Reduction Kitchen Table April 1st at 2 pm
4/1/2026 DLE Neighborhood Support Meeting
4/10/2026 Hallandale Condominium Life and Safety Trainings
4/21/2026 Broward County Fire Prevention Subcommittee Meeting
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
Fire Mashal
March 2026 Activities
Dania
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
MEMORANDUM
DATE: May 18th, 2026
TO: Candido Sosa-Cruz - CM, City Manager
FROM: Jason Tarala, Captain/Chief - Broward Sheriff’s Office
RE: Dania Beach Monthly Memo to City Manager – April/May 2026
Below are the monthly crime reports for part 1 crimes from 4/20/2026 to 5/16/2026:
Notable Increases/Decreases
When compared to the previous report:
• Part 1 crimes decreased by 4.6% over the past four weeks
• The number of aggravated batteries, assaults, and stalking remained the same
• Auto thefts decreased by 50%
• Burglaries decreased by 9%
• Overall, thefts increased by 11%. However, bike thefts decreased by 69%
Total Arrests
• 110 arrests made by Road Patrol
• 6 arrests made by the Crime Suppression Team
• 4 arrests made by Criminal Investigations
Notable Arrests/Initiatives
• Charges were filed against a subject for stealing the victim’s purse while she was at the beach.
The subject is a repeat offender.
• Additional theft and fraud charges were filed against the owner of Bright Education Institute for
defrauding her students.
• A subject was taken into custody after stealing from Publix. The subject has been previously
convicted of grand theft.
• Charges were filed against a subject for stealing from the Nike Clearance store.
Proactive Enforcement Highlights
- In total, 6 arrests were made by the Crime Suppression Team detectives in the past four weeks.
- Deputies responded to a call for service for lost/found property. When units arrived, thousands
of oxycodone pills were discovered. CST and Major Narcotics detectives responded to
investigate and determined the owner of the pills. Several days later, the owner was detained
during a traffic stop. He was in possession of 50g of methamphetamine, 150 Xanax bars, and a
firearm. Major Narcotics detectives took over the investigation.
4/20/2026 – 5/16/2026
120
- Extensive surveillance was conducted at the Deluxe Inn for drug activity. Two subjects were
ruled to be the main narcotics sellers. Detectives went undercover and purchased narcotics
from the subjects. After, a traffic stop was conducted on the subjects, and they were found to
be in possession of crack cocaine and MDMA. The two subjects and one of their buyers were
arrested. The subject’s BMW was also seized.
- CST detectives assisted Homicide with executing a search warrant in Dania Beach. When
detectives searched the home, two subjects were in possession of drugs. Both subjects were
arrested and about $2,000 was seized.
- While investigating numerous narcotics complaints about a subject, he was discovered to be a
sexual predator that failed to register his address. He also had an outstanding warrant and was
arrested.
Motors/Commercial Vehicle Enforcement
• Between Dania Beach motormen and road patrol deputies, 447 warnings and citations were
issued during the last four weeks.
• Four deputies participated in an operational plan to patrol SW 53rd Ct for speeding and stop sign
violations. 65 warnings and citations were issued.
• Enforcement efforts were focused on SE 5th Ave and Dania Beach Blvd.
• LPR and speed trailers remain deployed throughout the city.
Homeless Outreach Team (HOT)
• HOT deputies assisted road patrol by responding to 31 calls for service that involved homeless
people, including medical calls, reports of suspicious activity, and disturbances. One arrest was
made after a subject trespassed at city hall.
• Deputies are working with Code Enforcement to remove five encampments near the 3861 block
of Griffin Rd. Deputies and the City are working with the owner to remove the debris and obtain
a trespass affidavit for the property. The removal process is still ongoing. An additional
encampment was successfully removed at 420 Stirling Rd.
• Deputies are continuing to patrol City Hall, Frost Park, Chester Byrd Park, Meadowbrook Square
Plaza (Ideal Mall), and Ocean Park Beach.
• In total, HOT deputies conducted 158 area checks and documented contact with 8 people.
Neighborhood Support Team (NST)
Follow-Up/Directives/Initiatives
April 20, 2026 – Dania Beach Earth Day Beach Cleanup - NST and Dania Beach community
members helped clean garbage off the shore of Dania Beach.
April 22, 2026 - Crafting with a Cop (Autism Awareness) – NST, Crime Suppression Team,
Criminal Investigations, and Fire Rescue held a painting event at Olsen Middle School. Students
with Autism were provided with paint, canvasses, and an easel to paint. Fire Rescue attended
with a therapy dog. After, the students were able to explore the Fire Rescue engine truck.
April 23, 2026 - City of Dania Beach “Bring Your Child to Work Day” – NST, K-9 Patrol, Crime
Scene, and Fire Rescue, participated in Bring Your Child to Work Day. Crime Scene provided a
presentation, and K-9 Patrol provided a dog bite demonstration. Fire Rescue provided a static
display of their fire truck and children interacted with the FD therapy dog.
April 24, 2026 - BSO vs. The City of Dania Beach Annual Softball Game - NST drafted a team of
softball players from BSO to compete against The City of Dania Beach employees. BSO was able
to take the victory and win BSO’s first competitive game against the City of Dania Beach with a
final score of 33-3.
April 25, 2026 - DEA National Drug Take Back - NST, in partnership with Walmart, collected 24
pounds of unwanted and expired medication from members of our community.
May 7, 2026 - Run, Evade, Fight Presentation - NST conducted “Run, Evade, Fight” presentation
to the staff and volunteers at the Holocaust Documentation and Education Museum.
May 12, 2026 – Collins Elementary Bicycle Helmet Giveaway - NST properly fitted and provided
89 students at Collins Elementary with bicycle helmets, as they prepare for summer break.
Meetings Zoom/In Person
• April 28, 2026 - Rifle In-Service Training - 8:00AM
• April 29, 2026 - Rifle In-Service Training - 8:00AM
• April 29, 2026 - Dania Beach Business Jumbo Expo - 5:00PM
• May 7, 2026 - Dania Beach Seniors Meeting - 10:00AM
• May 13, 2026 - Dania Beach Chamber of Commerce Meeting - 11:30PM
• May 14, 2026 - Gracefully Aging Seniors Meeting - 10:00AM
• May 14, 2026 – Dania Beach C.O.P. Monthly Meeting – 5:00PM
BROWARD SHERIFF’S OFFICE
CITY OF DANIA BEACH
CALLS FOR SERVICE – 240 ZONE
4/20/2026 – 5/16/2026
THERE WERE A TOTAL OF 209 CALLS FOR SERVICE FOR 240 ZONE WITHIN THE LAST FOUR WEEKS.
THERE WERE A TOTAL OF 10 PART 1 CRIMES FOR 240 ZONE WITHIN THE LAST FOUR WEEKS.
THERE WERE A TOTAL OF 45 NOISE COMPLAINTS FOR ALL ZONES WITHIN THE LAST FOUR WEEKS.
CITY OF DANIA BEACH
FINANCE DEPARTMENT
DANIA BEACH MEMORANDUM
SEA IT. LIVE IT. LOVE IT.
TO: Candido Sosa-Cruz, ICMA-CM, City Manager.
FROM: Megan Jelaso ,Revenue Accountant
DATE: May 18 , 2026
SUBJECT: Finance Monthly Report - April 2026
Please find attached the monthly Finance report. Highlights of the report include the following:
Revenues
•Building Fund Revenues
•Pier Revenue
•Beach Parking Revenue
•Marina Revenues
•Commercial Solid Waste Hauler Franchise Fees
Capital Projects
•Master Capital projects Schedule to include Grants
Information Technology •Online Credit Card Payments•Beach Camera Views•Website Visits by Device•Commission Meeting Views•Number of Citywide Phone Calls•Number of E-Bill Users by Month•Kiosk collections
Business Tax Receipt Activity
•Out of Business/Inactive
•New Applications
Utility Reports
•Delinquency Report
•Meter Replacement Reports
•Aging Report
Contingency and Fund Balance Estimate
Building Fund Collections Building Fund - thru April 2026
2022/23 2023/24 2024/25 2025/26
Monthly
October 613,610 272,140 120,615 117,903
November 183,413 742,357 110,166 312,849
December 1,267,607 343,469 210,595 143,539
January 193,243 175,715 198,574 237,828
February 588,953 258,034 203,711 104,630
March 202,690 159,520 476,218 146,751
April 356,512 175,277 176,349 253,772
May 153,965 421,096 171,643
June 181,738 191,611 123,451
July 212,528 288,360 142,639
August 767,780 2,087,847 167,242
September 202,415 209,254 761,728
Total 4,924,453 5,324,681 2,862,930 1,317,272
2022/23 2023/24 2024/25 2025/26
Cumulative
October 613,610 272,140 120,615 117,903
November 797,023 1,014,498 230,781 430,752
December 2,064,630 1,357,967 441,376 574,291
January 2,257,873 1,533,681 639,950 812,119
February 2,846,825 1,791,716 843,661 916,749
March 3,049,515 1,951,236 1,319,879 1,063,500
April 3,406,027 2,126,512 1,496,228 1,317,272
May 3,559,992 2,547,608 1,667,870
June 3,741,730 2,739,219 1,791,321
July 3,954,258 3,027,579 1,933,960
August 4,722,038 5,115,426 2,101,202
September 4,924,453 5,324,681 2,862,930
Annual Goal 4,868,000 5,191,000 6,384,224 6,122,413
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Do
l
l
a
r
s
Monthly Building Fund Collections
2022/23 2023/24 2024/25 2025/26
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Do
l
l
a
r
s
Building Fund
Collections - Cumulative Y-T-D
2022/23 2023/24 2024/25 2025/26
Pier Revenues Pier Revenues - thru April 2026
2022/23 2023/24 2024/25 2025/26
Monthly
October 50,313 51,495 79,614 64,714
November 43,917 49,561 72,745 63,883
December 50,942 45,928 73,627 68,463
January 58,345 52,190 86,644 66,146
February 294,357 259,466 95,845 61,553
March 73,487 66,698 101,540 70,669
April 63,945 63,244 90,201 73,133
May 60,688 62,991 64,881
June 60,003 64,114 76,113
July 71,604 70,205 76,082
August 58,871 64,092 66,383
September 60,849 65,294 68,310
Total 947,320 915,279 951,986 468,559
Balance includes true-up for the annual rent of the Quarterdeck
based on the lease agreement.
2022/23 2023/24 2024/25 2025/26
Cumulative
October 50,313 51,495 79,614 64,714
November 94,229 101,056 152,359 128,596
December 145,171 146,984 225,986 197,059
January 203,516 199,174 312,631 263,205
February 497,873 458,640 408,476 324,757
March 571,360 525,338 510,017 395,426
April 635,305 588,583 600,218 468,559
May 695,993 651,574 665,099
June 755,996 715,688 741,212
July 827,600 785,894 817,293
August 886,471 849,985 883,676
September 947,320 915,279 951,986
Annual Budget Goal 844,816 937,301 942,488 925,209
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Do
l
l
a
r
s
Monthly Pier Collections
2022/23 2023/24 2024/25 2025/26
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
Do
l
l
a
r
s
Pier Collections - Cumulative Y-T-D
2022/23 2023/24 2024/25 2024/25
Parking Fee Collections Beach Parking - thru April 2026
2022/23 2023/24 2024/25 2025/26
Monthly
October 130,026 203,967 143,031 176,491
November 95,694 156,460 146,923 181,129
December 104,713 115,640 125,726 192,465
January 164,030 162,393 150,948 195,030
February 102,648 179,664 225,332 207,344
March 209,333 294,283 331,752 308,951
April 172,853 308,344 348,327 290,467
May 197,957 307,252 327,250
June 188,603 206,128 325,726
July 219,627 269,299 274,561
August 197,119 185,189 221,655
September 151,776 204,001 178,180
Total 1,934,380 2,592,620 2,799,412 1,551,876
2022/23 2023/24 2024/25 2025/26
Cumulative
October 130,026 203,967 143,031 176,491
November 225,720 360,427 289,954 357,620
December 330,433 476,068 415,680 550,084
January 494,463 638,460 566,629 745,114
February 597,111 818,125 791,961 952,458
March 806,444 1,112,407 1,123,713 1,261,409
April 979,297 1,420,751 1,472,041 1,551,876
May 1,177,255 1,728,003 1,799,291
June 1,365,857 1,934,131 2,125,016
July 1,585,485 2,203,430 2,399,578
August 1,782,604 2,388,619 2,621,233
September 1,934,380 2,592,620 2,799,412
Annual Budget Goal 1,558,354 1,800,000 2,500,000 2,800,000
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
Do
l
l
a
r
s
Monthly Beach Parking Collections
2022/23 2023/24 2024/25 2025/26
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
Do
l
l
a
r
s
Beach Parking Collections - Cumulative Y-T-D
2022/23 2023/24 2024/25 2024/25
Marina Fee Collections Marina Fees - thru April 2026
2022/23 2023/24 2024/25 2025/26
Monthly
October 110,239 117,540 110,024 163,130
November 116,542 121,509 116,103 170,190
December 120,621 126,034 110,921 146,650
January 124,885 123,519 165,987 172,559
February 113,849 120,277 117,936 180,972
March 117,710 114,070 87,682 161,778
April 119,728 114,246 160,478 172,193
May 124,138 117,832 139,718
June 122,027 124,132 146,813
July 126,485 122,421 156,561
August 123,889 125,237 173,057
September 124,369 121,769 140,959
Total 1,444,481 1,448,584 1,626,236 1,167,473
2022/23 2023/24 2024/25 2025/26
Cumulative
October 117,540 110,024 110,024 163,130
November 239,049 226,127 226,127 333,320
December 365,082 337,048 337,048 479,970
January 488,602 503,035 503,035 652,529
February 608,878 620,970 620,970 833,502
March 722,948 708,652 708,652 995,280
April 837,194 869,130 869,130
May 955,026 1,008,847 1,008,847
June 1,079,158 1,155,660 1,155,660
July 1,201,579 1,312,221 1,312,221
August 1,326,815 1,485,278 1,485,278
September 1,448,584 1,626,236 1,626,236
Budget Goal 1,290,768 1,339,555 1,398,942 1,655,620
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
Do
l
l
a
r
s
Monthly Marina Fee
Collections
2022/23 2023/24 2024/25 2025/26
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
Do
l
l
a
r
s
Marina Fee Collections - Cumulative Y-T-D
2022/23 2023/24 2024/25 2025/26
1,115,500.00$
City of Dania Beach
Commercial Solid Waste Report FY 2025-2026
Payments Received
Waste Hauler
Choice Waste AKA
Waste Connections
Waste Management All Service
Refuse AKA
Republic Services
Panzarella Waste &
Recycling Services
Coastal Waste &
Recycling
Waste Pro
General Fund
75.00 75.00 75.00 75.00 75.00 150.00
1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 Monthly Activity
Oct 2,693.40$ -$ 9,909.41$ 1,496.38$ 7,657.03$ 21,756.22$ *Waste Connections,Coastal, and Panzarella paid their Fees($806.25 each)
Nov 5,467.14$ 76,309.70$ 10,644.76$ 2,020.92$ 6,889.15$ 101,331.67 *Waste Management paid their Fees ($806.25)
Dec 10,176.16$ -$ 8,631.78$ 1,466.90$ 7,290.86$ 27,565.70 *Waste Pro paid their Fees ($862.50)
Jan -$ 41,071.06$ 9,566.05$ 1,844.27$ 8,234.22$ 60,715.60 *Republic paid their Fees ($806.25)
Feb 24,695.06$ 41,543.72$ 11,516.70$ 1,542.91$ 9,001.81$ 88,300.20
Mar 10,805.17$ -$ 11,673.39$ 1,409.98$ 8,328.40$ 32,216.94
Apr 10,834.56$ 38,474.44$ 12,032.19$ 1,907.36$ 9,196.13$ 72,444.68
May -
Jun -
Jul -
Aug -
Sep -
64,671.49$ 197,398.92$ 73,974.28$ 11,688.72$ 56,597.60$ -$ 404,331.01$ *Plus $4,893.75
Annual Permit Fee
Monthly Franchise
Permit Application Fee
Total Mo. Franchise
Choice Waste AKA
Waste Connections
Waste Management All Service
Refuse AKA
Repucblic
Services
Panzarella Waste &
Recycling Services
COASTAL WASTE &
RECYCLING INC Solid Waste Fund
Oct 897.80$ -$ 3,303.14$ 498.80$ 2,552.35$ 7,252.09$ *Waste Connections,Coastal, and Panzarella paid their Fees($268.75 each)
Nov 1,822.38$ 25,436.57$ 3,548.25$ 673.64$ 2,296.38$ 33,777.22$ *Waste Management paid their Fees ($268.75)
Dec 3,392.06$ -$ 2,877.26$ 488.97$ 2,430.29$ 9,188.58$ *Waste Pro paid their Fees ($287.50)
Jan -$ 13,690.36$ 3,188.69$ 614.76$ 2,744.74$ 20,238.55$ *Republic paid their Fees ($268.75)
Feb 8,231.70$ 13,847.91$ 3,838.90$ 514.30$ 3,000.60$ 29,433.41$
Mar 3,601.72$ -$ 3,891.13$ 469.99$ 2,776.14$ 10,738.98$
Apr 3,611.52$ 12,824.82$ 4,010.73$ 635.79$ 3,065.38$ 24,148.24$
May -$
Jun -$
Jul -$
Aug -$
Sep -$
21,557.18$ 65,799.66$ 24,658.10$ 3,896.25$ 18,865.88$ -$ 134,777.07$ *Plus $1,631.25
87,303.67$ 264,273.58$ 99,707.38$ 16,659.97$ 76,538.48$ 1,150.00$ 545,633.08$
Monthly Franchise
Total Mo. Franchise
Total Receipts
Master Capital Projects Summary 04.30.26.xlsx
April 30, 2026 Capital Project Report
Summary:
Fund Sum of Amended Budget Sum of FY25 Expenses Sum of FY26 Encumbrances Sum of FY26 Expenses
Sum of Remaining
Budget
103 4,702,878.50 (479,488.70) (870,285.66) (374,558.50) 3,458,034.34
301 10,906,076.00 (3,535,300.90) (1,829,743.66) (1,008,359.93) 8,067,972.41
302 10,924,063.00 (12,909,324.85) (4,337,762.96) (6,185,001.21) 401,298.83
303 28,301,151.00 (8,714.16) (17,439,388.37) (7,071,216.85) 3,790,545.78
401 4,173,376.00 (208,993.54) (45,827.96) (16,009.00) 4,111,539.04
402 31,800,799.00 (1,074,027.41) (18,004,779.50) (4,325,382.96) 9,470,636.54
403 6,938,421.00 (1,665,270.00) (815,003.29) (961,087.14) 5,162,330.61
415 5,474,437.00 (2,594,074.94) (476,821.78) (139,218.93) 4,858,396.29
505 30,965.00 (261,732.71) (2,640.00) (28,325.00) -
Grand Total 103,252,166.50 (22,736,927.21) (43,822,253.18) (20,109,159.52) 39,320,753.84
Details:
Fund Project Name Revenue Source Project Phase/Status Grant Expiration
Sum of Amended
Budget Sum of FY25 Expenses Sum of FY26 Encumbrances Sum of FY26 Expenses
Sum of Remaining
Budget Yeimy's Comment Jadeen's Comment
103
HMGP - City Hall
Wind Retrofit and
Generator Project HMGP Design 6/30/2024 2,062,046.00 (187,636.54) (312,944.08) (170,258.48) 1,578,843.44
HMGP - Fire Rescue Station # 1HMGP, City Match Construction 7/31/2024 862,437.50 (845.00) (205,138.71) (227.50) 657,071.29
HMGP Hardening Grant PoliceHMGP Design 5/31/2024 251,401.00 (3,100.00) (202,961.59) - 48,439.41
Streetscape Beatification NW 1stCDBG Design 12/31/2026 419,976.00 (247,214.29) (6,784.65) (174,289.52) 238,901.83
Chester Byrd FRDAP Grant FDEP Design 6/30/2027 1,050,000.00 (92,939.50) (22,283.00) 934,777.50
FIND - Boat Ramp FEMA Construction 9/30/2024 57,018.00 (40,692.87) (49,517.13) (7,500.00) 0.87
301 Beach Revitalization II Capital Construction (blank)(200.00) - Should I remove?
Boisy Waiters Park Master PlanCapital Design (blank)100,000.00 100,000.00
City Hall Modernization Capital Design (blank)177,825.00 (2,337.60) (137,143.97) (40,680.68) 0.35
Corridor Master Plan Capital Design (blank)1,779,904.00 (109,097.28) (83,521.40) (265,702.57) 1,430,680.03
Oasis XV - Capital Fund Capital NA (blank)270,000.00 270,000.00
Olsen Middle School Capital Design (blank)1,780,485.00 (469,515.00) (403,360.00) (68,765.00) 1,308,360.00
Roadway and Median ElectricalCapital Construction (blank)733,931.00 (269,172.26) (113,499.99) (84,549.75) 535,881.26
Solar Street Lighting Capital, Bank Loan Construction (blank)1,068,191.00 (443,202.00) - - 1,068,191.00
Building Bank Loan, Capital Construction (blank)429,904.00 (1,096,857.74) - (420,017.10) 9,886.90
CSLIP Cycle 9 Bank Loan, Capital Construction (blank)314,810.00 (5,065.00) - - 314,810.00
400 Federal Highway RestorationCapital Construction (blank)1,548,459.00 (3,901.60) - - 1,548,459.00
City Center Capital Construction (blank)(121,690.98) - - Should I remove?
Women's Club Capital Construction (blank)1,602,379.00 (996,751.44) (936,586.25) (102,178.88) 563,613.87
Sally Port Project (blank)(blank)(blank)199,608.00 (17,510.00) (155,632.05) (26,465.95) 17,510.00
EOC Building Project (blank)(blank)(blank)400,580.00 400,580.00
A1A Landscapte Improvement(blank)(blank)(blank)500,000.00 - 500,000.00
302 CW Thomas Park Phase 1 Bank Loan, Capital Construction (blank)9,046,820.00 (12,672,447.35) (2,893,829.53) (6,088,652.14) 64,338.33
PJ Meli Improv Capital (blank)(blank)1,877,243.00 (236,877.50) (1,443,933.43) (96,349.07) 336,960.50
303 Stormwater Phase II Bond, Capital Construction (blank)8,005,508.00 22,816.66 (2,659,929.11) (2,519,294.50) 2,826,284.39 Need to show the two phases All 303 Orgs were added
Stormwater Phase II Bond Bond, Capital Construction (blank)20,295,643.00 (31,530.82) (14,779,459.26) (4,551,922.35) 964,261.39
401 AMI Water Meter System Water Design (blank)136,551.00 (25,661.71) (12,277.00) 98,612.29
NW 1st Ave Water Main StirlingWater Design (blank)383,183.00 383,183.00
Water Utility Distribution Water Maintenance (blank)519,042.00 (127,396.54) (4,041.25) 515,000.75
Water Plant Water Maintenance (blank)3,134,600.00 (81,597.00) (16,125.00) (3,732.00) 3,114,743.00
402 HMGP Lift Stations HMGP Construction 9/30/2026 8,062,530.00 - (6,387,275.18) (1,675,253.46) 1.36
I&I Mainline Repairs Sewer Construction (blank)1,450,937.00 - (1,450,936.18) - 0.82
Lift Rehabs 5,7,10 Sewer Construction (blank)120,713.00 (1,016,882.05) 120,713.00
Lift Station Mitigation Phs IIIFDEP Construction 9/30/2026 8,339,000.00 (6,105,078.67) 2,233,921.33
Lift Station ARPA FDEP Construction (blank)3,432,399.00 (637,491.03) (782,269.47) (2,650,129.50) 0.03
Lift Station II FDEP Construction (blank)3,272,720.00 637,491.03 (3,272,720.00) - -
Sewer/Wastewater Services-Infrastructure-ImprovementsSewerConstruction (blank)7,122,500.00 (57,145.36) (6,500.00) - 7,116,000.00 ?402-35-02-535-31-30 and 402-35-02-535-63-10
403 Citywide Stormwater Masterplan Stormwater, CDBG-MIT Design (blank)10,196.00 (1,066,339.59) (9,960.41) (235.00) 0.59 Project completed. Please remove Open Encumbrances
Neighborhood Drainage Improv.
Transportation
Surtax, Stormwater Construction (blank) 143,315.00 (119,743.27) (7,545.55) (28,301.25) 107,468.24
SE Stormwater Phase I Stormwater Construction (blank)36,432.00 - (36,432.00) - - Project in 303 Fund, please remeove Open Encumbrances
Stormwater Mgmt.Stormwater Construction (blank)5,390,834.00 (328,070.56) (282,478.26) (101,005.59) 5,007,350.15
Stormwater Construction (blank)
SW 29th Terrace Project Stormwater Construction (blank)64,015.00 28,556.25 (60,475.25) (3,539.50) 0.25
SW 34th Terr Drainage ProjectStormwater Construction (blank)1,293,629.00 (28,556.25) (418,111.82) (828,005.80) 47,511.38
SE Stormwater Phase II Stormwater Construction (blank)(151,116.58) - - -
415 Pier Refurbishing Pier, GF Loan Construction (blank)2,656,100.00 (2,141,776.84) (108,700.00) (102,400.00) 2,445,000.00 Project completed. Please remove Open Encumbrances
Parking Facility Pier, GF Loan Construction (blank)2,109,000.00 (448,118.10) (4,056.28) (5,142.68) 2,099,801.04
City Center Garage Pier, GF Loan Construction (blank)424,628.00 (4,180.00) (111,033.50) - 313,594.50
Restroom and Storage FacilityPier, GF Loan Construction (blank)284,709.00 - (253,032.00) (31,676.25) 0.75
505 City Hall Restrooms Facilities Construction (blank)30,965.00 (261,732.71) (2,640.00) (28,325.00) - Project completed. Please remove Open Encumbrances
Grand Total 103,252,166.50 (22,736,927.21) (43,822,253.18) (20,109,159.52) 39,320,753.84
Kiosk
FY 2025 FY 2024 FY 2026
October 15,527.43$ 14,452.23$ 14,951.74$
November 18,366.36$ 11,121.83$ 10,468.49$
December 14,241.27$ 11,401.43$ 8,830.86$
January 14,970.22$ 12,953.63$ 11,868.60$
February 5,224.56$ 15,069.97$ 10,768.16$
March 14,515.99$ 12,091.93$ -$
April 13,719.58$ 10,302.51$ -$
May 13,475.10$ 12,472.31$ -$
June 12,233.19$ 15,266.47$ -$
July 8,793.66$ 14,865.64$ -$
August 14,057.62$ 14,014.91$ -$
September 11,940.57$ 13,041.75$ -$
FY 2026
FY 2024
FY 2025
$-
$5,000.00
$10,000.00
$15,000.00
$20,000.00
Kiosk
FY 2025 FY 2024 FY 2026
FY 2024
# of
Pymts $ Value
# of
Pymts $ Value
# of
Pymts $ Value
October 31 $1,115,216 31 $1,336,433
November 30 $749,206 31 $1,055,446
December 31 $908,920 31 $1,528,340
January 31 $1,351,246 31 $1,144,280
February 28 $911,799 28 $1,233,464 2025
March 31 $448,959 31 $1,090,436 31 $1,324,172 2024
April 30 $724,743 30 $1,343,615 30 $1,196,049 2026
May 30 $1,159,841 31 $1,315,746
June 30 $584,435 30 $883,247
July 31 $1,062,320 31 $1,569,315
August 31 $1,020,856 31 $1,209,483
September 30 $715,255 30 $1,218,265
Report is Financial activity summary
Pull information from "Net Financial Activity"
FY 2025 FY 2026
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
Tyler Payment
FY 2024 # of Pymts FY 2025 # of Pymts FY 2026 # of Pymts
FY 2025 FY 2026 FY 2027
# of
Pymts $ Value
# of
Pymts $ Value
# of
Pymts $ Value
October 674 $25,309
November 458 $14,509
December 531 $26,163
January 463 $28,343
February 433 $22,381
March 1,036 $64,094
April 622 $61,768
May
June
July 42 $3,534
August 394 $17,567
September 604 $27,269
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
CivicRec
FY 2025 $ Value FY 2026 $ Value FY 2027 $ Value
FY 2025 FY 2024 FY 2026
October 185,800 91,738 122,400
November 86,300 81,622 91,900
December 83,000 103,235 95,700
January 78,000 85,760 97,800
February 73,100 85,861 89,400
March 108,200 67,008 119,300
April 98,600 69,102 110,300
May 101,300 66,040
June 103,900 70,024
July 112,100 79,388
August 116,600 100,130
September 118,000 123,562
0
20000
40000
60000
80000
100000
120000
140000
160000
180000
200000
Beach Camera Views
FY 2025 FY 2024 FY 2026
FY 2025 FY 2024 FY 2026
October 351 369 610
November 197 444 309
December 173 475 329
January 404 719 454
February 594 632 643
March 442 491 793
April 453 231 706
May 524 618
June 403 391
July 347 331
August 382 250
September 697 378
YouTube Channel
0
100
200
300
400
500
600
700
800
900
Commission Meeting Views
FY 2025 FY 2024 FY 2026
1st Q 2026 1st Q 2024 1st Q 2025 2nd Q 2026 2nd Q 2024 2nd Q 2025 3rd Q 2026 3rd Q 2024 3rd Q 2025 4th Q 2026 4th Q 2024 4th Q 2025
Desktop 39.1%44.7%39.0%40.1%43.7%40.9%39.7%41.2%41.4% 38.9%
Smartphone 58.7%53.4%57.9%57.4%54.4%56.6%57.3%56.8%55.9% 59.0%
Tablet 1.8%1.8%2.3%1.9%1.9%2.0%2.3%1.5%2.3% 1.6%
Other 0.0%0.6%0.6%0.0%0.5%0.0%0.7%0.5%20.0%0.1% 0.4%
Website Visit by Device Type Comparison
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
1s
t
Q
2
0
2
6
1s
t
Q
2
0
2
4
1s
t
Q
2
0
2
5
2n
d
Q
2
0
2
6
2n
d
Q
2
0
2
4
2n
d
Q
2
0
2
5
3r
d
Q
2
0
2
6
3r
d
Q
2
0
2
4
3r
d
Q
2
0
2
5
4t
h
Q
2
0
2
6
4t
h
Q
2
0
2
4
4t
h
Q
2
0
2
5
Website Visit by Device Type Comparison
FY 2025 FY 2024 FY 2026
October 13,174 11,286 11,003
November 10,591 10,370 8,344
December 10,419 8,932 10,399
January 11,291 10,820 10,292
February 10,664 11,612 10,378
March 11,721 11,703 11,961
April 12,138 11,869 10,584 2025
May 11,151 12,087 2024
June 11,638 11,809 2026
July 12,211 12,019
August 11,330 11,919
September 10,853 11,293
NUMBER OF CITY-WIDE PHONECALLS
0
2000
4000
6000
8000
10000
12000
14000
Out of Business/Inactive # of BTRs Dollar Amount
Allure Multiservice LLC 1 626.00$
Piusi USA Inc 1 466.00$
Total Out of Business/Inactive 2 1,092.00$
New Approved Applications # of BTRs Dollar Amount
Aeropace Design Group Inc 1 236.25$
Angelo Llanas 1 131.25$
Allure Multi-Services LLC 1 572.50$
VT Solutions Group 1 210.00$
Asteria Beauty 1 520.00$
Blue Tide Marine 1 677.50$
Bushido Ryu Dojo Martial Arts LLC 1 480.63$
Ceiling R Us Inc 1 677.50$
Custom Marine Carpentry Inc 1 625.00$
Delta Link Holdings 1 131.25$
E & E Creative Designs LLC 1 651.25$
F & G Real Estate Holdings LLC 1 236.25$
Fathom Motorsports 1 520.00$
Flaires LLC 1 677.50$
Gary Diaz 2 126.00$
Latvian Maple LLC 1 31.50$
Metalox Minerals Corporation 1 646.25$
Miryam Investments LLC 1 31.50$
Moshe Zana & Albert Zana 1 31.50$
Mya Ventures LLC 1 677.50$
New York Infinite LLC 1 236.25$
Nova Plantation Hotels LLC 1 236.25$
Oak Street Investment Grade Net 1 236.25$
One Nation Sneakers Inc 1 882.50$
Piusi USA Inc 1 1,145.00$
Prive International Inc 1 585.50$
Reem Photography LLC 1 611.75$
Repair Geeks LLC 1 520.00$
South Florida Water and Mold Restoration Inc 1 677.50$
Split Sea Enterprise 1 236.25$
TG Multimedia Group 1 131.25$
Timmey Basmatiah 1 451.25$
Voglio Pizza 1 546.75$
Wallpanels.US LLC 1 546.25$
Warby Parker Inc 1 1,465.00$
Total New Applications 36 16,398.88$
BTR Status # of BTRs Total Dollar Amount
Open Renewals- Current Year 171 47,490.50$
Paid Renewals 2,992 1,079,675.50$
Total BTRs as of 04/30/2026 3,163 1,127,166.00 **
Business Tax Receipt Activity - April 2026
Description Current 1-30 31-60 61-90 90+Total
#4652 - Eric L Wilson Reservation of Burial Plot .00 .00 .00 .00 2710.00 2,710.00
#5474 - Cokenya D West Reservation of Burial Plot .00 .00 .00 .00 250.00 250.00
#4179 - AJ Manuel Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1680.00 1,680.00
#5756 - Rahming Poitier Funeral Home Reservation of Burial Plot .00 .00 .00 .00 4750.00 4,750.00
#5673 - Agape Funeral and Cremation Reservation of Burial Plot .00 .00 .00 .00 5040.00 5,040.00
#3946 - Eric S George Funeral Home Reservation of Burial Plot .00 .00 .00 .00 700.00 700.00
#5909 - Freeman Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00
#5924- Garcia Gimeno Reservation of Burial Plot .00 .00 .00 .00 200.00 200.00
#5862 - Love and Grace Funeral Home Reservation of Burial Plot .00 .00 .00 .00 3360.00 3,360.00
# 4786 - Dillard Josephine Reservaton of Burial Plot .00 .00 .00 .00 200.00 200.00
Cemetery Totals $0.00 $0.00 $0.00 $0.00 $20,390.00 $20,390.00
Bulk Trash Pickup .00 780.00 .00 .00 18914.00 19694.00
Bulk Trash Pk Up $0.00 $780.00 $0.00 $0.00 $18,914.00 $19,694.00
Miscellaneous FA Customers BSO & Fire False Alarms .00 .00 .00 .00 2,025.00 2,025.00
$0.00 $0.00 $0.00 $0.00 $2,025.00 $2,025.00
#3065 - Keynorth Townhomes Annual Inspection FY 11 .00 .00 .00 .00 1,700.00 1,700.00
#3072 - Atlantis Management Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 7,800.00 7,800.00
#1012 - Gulfstream Apts.Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 2,800.00 2,800.00
#4466 - Meadowbrook Condo Annual Inspection FY 13 .00 .00 .00 .00 1,000.00 1,000.00
#4644 - Oakbridge Townhomes Annual Inspection FY 14 .00 .00 .00 .00 4,000.00 4,000.00
Miscellaneous FI Customers Annual & Re-Inspections .00 .00 .00 .00 254,485.00 254,485.00
$0.00 $0.00 $0.00 $0.00 $271,785.00 $271,785.00
#6168 - Florida Dept. of Emergency 2023-00000004 .00 .00 .00 .00 3,240.50 3,240.50
#6168 - Florida Dept. of Emergency 2023-00000005 .00 .00 .00 .00 45,331.22 45,331.22
#6155 - Florida Dept of Emergency 2024-00000001 .00 .00 .00 .00 49,875.00 49,875.00
#6168 - Florida Dept. of Emergency 2024-00000002 .00 .00 .00 .00 50,000.00 50,000.00
#6168 - Florida Dept. of Emergency 2025-00000002 .00 .00 .00 .00 3,000.00 3,000.00
#6168 - Florida Dept. of Emergency 2024-00000003 .00 .00 .00 .00 50,000.00 50,000.00
#4051 - State of Florida 2025-00000006 .00 .00 .00 .00 500,000.00 500,000.00
$0.00 $0.00 $0.00 $0.00 $701,446.72 $701,446.72
#962 - Florida Dept 2026-00000001 .00 .00 360,264.00 .00 .00 360,264.00
#4051 - State of Florida Dept of 2023-00000003 .00 .00 .00 .00 332,500.00 332,500.00
#4051 - State of Florida Dept of 2023-00000004 .00 .00 .00 .00 375,000.00 375,000.00
$0.00 $0.00 $360,264.00 $0.00 $707,500.00 $1,067,764.00
Miscellaneous LM Customers Lake Maintenance .00 .00 .00 .00 275.36 275.36
$0.00 $0.00 $0.00 $0.00 $275.36 $275.36
#4647 - Palmetto Hospitality of Dania Water Impact Fees .00 .00 .00 .00 20,242.00 20,242.00
Misc. Customers Misc. Customers 38,183.10 289,949.94 50.00 50.00 75,589.43 403,822.47
$38,183.10 $289,949.94 $50.00 $50.00 $95,831.43 $424,064.47
$38,183.10 $290,729.94 $360,314.00 $50.00 $1,818,167.51 $2,507,444.55
Invoice Type GR Federal - Grant Reimb. Federal Government
False Alarm Totals
Invoice Type FI - Fire Inspection
Miscellaneous Billing Invoice Aging Report
Aging Date 04/30/2026
Report By Invoice Type
Fire Inspection Totals
Invoice Type FA- False Alarm
Invoice Type - CEM - Cemetery
Invoice Type - BULK Trash Pk Up - Notice of Violation
Grand Totals
Invoice Type MS - Miscellaneous
Miscellaneous Totals
Grant Federal Totals
Grant Federal Totals
Invoice Type GR State - Grant Reimb. State of Florida
Invoice Type LM - Lake Maintenance
Lake Maintenance Totals
5 Prior
Yr.
2025 2026 2025 2026 2025 2026
Oct 44,966.16 12,456.00 3,125.00 - 3,010.00 2,785.00 557.00 43 45
Nov - 1,557.00 - 2,890.00 3,155.00 631.00 44 35
Dec 19,168.00 7,785.00 1,550.00 - 2,103.20 1,915.00 383.00 42 59
Jan 1,557.00 1,450.00 3,846.56 3,390.00 678.00 54 40
Feb 26,469.00 1,557.00 1,450.00 1,450.00 3,540.00 1,625.00 325.00 56 55
Mar 3,114.00 1,557.00 2,900.00 2,900.00 2,899.76 3,780.00 756.00 69 40
Apr 3,114.00 14,793.00 4,550.00 7,550.00 2,685.00 2,605.00 521.00 60 57
May 1,557.00 1,450.00 2,560.00 - 67
Jun - 9,435.00 2,990.00 - 54
Jul - - 2,945.00 - 57
Aug - - 2,930.00 - 48
Sept - 3,330.00 - 39
Total 98,388$ 39,705$ 26,017$ 13,350$ 35,730$ 19,255$ 3,851$ 368 596
7% # of City's 4850 account became delinquent
for this period
Water Impact Fee Water Tap Fee Delinquent # per
Month
# of Accts
Water Fund Monthly Utility Account Activity MISC
Building/ New Construction Activity Delinquent Account Activity New Accts
>120 Past Due Monthly Billings % DELQ >120 Past Due
Monthly
Billings % DELQ >120 Past Due Monthly Billings % DELQ
October 207,794 1,241,355$ 17%286,955 1,243,012$ 23%232,955 1,362,344$ 17%
November 216,614 1,267,676 17%307,108 1,164,508 26%238,052 1,003,628 24%
December 214,935 1,270,207 17%278,087 1,308,024 21%235,324 1,003,628 23%
January 220,340 1,211,794 18%278,766 1,278,238 22%245,181 1,392,744 18%
February 231,139 1,217,188 19%263,943 903,782 29%248,231 1,401,542 18%
March 235,434 1,310,333 18%253,837 1,336,359 19%239,919 1,328,426 18%
April 236,352 1,307,061 18%261,377 1,190,163 22%239,658 1,414,902 17%
May 262,509 1,229,203 21%260,498 1,299,714 20%
June 247,808 1,372,056 18%249,600 1,347,560 19%
July 261,459 1,298,366 20%261,524 1,286,366 20%
August 252,820 1,250,659 20%262,031 1,315,852 20%
September 360,091 1,263,892 28%241,204 1,003,628 24%
Annual Avg 245,608$ 1,269,983$ 19% 267,077$ 1,223,101$ 22% 239,903$ 1,272,459$ 19%
FY 2024 FY 2025 FY 2026
>120 Past Due >120 Past Due % +/->120 Past Due % +/-
October 388,922 411,308 5%441,066 7%
November 390,867 413,066 5%443,573 7%
December 397,662 414,412 4%448,343 8%
January 396,459 418,252 5%453,494 8%
February 395,697 421,766 6%454,476 7%
March 397,067 421,614 6%458,017 8%
April 398,812 424,262 6%458,967 8%
May 401,076 425,057 6%
June 405,003 441,615 8%
July 404,194 432,075 6%
August 407,690 436,935 7%
September 409,329 439,047 7%
Annual Avg 399,398$ 424,951$ 6%451,134$ 6%
Active Account Graph: Billing data indicates deliquency rate on active accounts remain constant at an average of 1% of billings per month
INACTIVE ACCOUNTS
WATER & SEWER UTILITY AGING REPORT
ACTIVE ACCOUNTS
FY 2024 FY 2025 FY 2026
0%
5%
10%
15%
20%
25%
30%
35%Active Accounts >120 days
FY 2024
FY 2025
FY 2026
340,000
360,000
380,000
400,000
420,000
440,000
460,000
480,000 Inactive Accounts > 120 days
FY 2024
FY 2025
FY 2026
City of Dania Beach
General Fund
Unassigned Fund Balance - - Contingency
----- General Fund -------
Unassigned
Contingency Fund Balance
Balance 10/1/25 (Audited) 200,000$ 23,925,117$
(Uses) / Additions:
October - 1,222,718
November - -
December - 9,387
January - -
February - -
March - -
April - 650,000
May - -
June - -
July - -
August - -
September - -
Sub-Total (Uses) / Additions - 1,882,105
Sub-Total Available 200,000 25,807,222
Other Considerations
GFOA/City Commission 25% Reserve (20,939,710)
Estimate of Availability at 09/30/2026 200,000$ 4,867,512$
City of Dania Beach
#001-18-00-519-99-10
Contingency Account
Original Budget 200,000$
Amendment
Uses:
Total
Oct -
Nov -
December -
January -
February -
March -
April -
May -
June -
July -
August -
September -
Balance Remaining 200,000$
City of Dania Beach
General Fund
Analysis of
Fund Balance
Balance 10/1/25 23,925,117
Uses: #389-90-01
October 1,222,718 Carryovers/P.O.'s etc.
November -
December 9,387 Beach Raker Services
January
February -
March
April 650,000 Hollywood Lawsuit
May -
June -
July -
August -
September -
Total Uses (Sources)1,882,105
Estimated Balance Available 09/30/26 25,807,222$
Other Considerations
GFOA/City Commission 25% Reserve (20,939,710) est.
Estimate of Availability at 09/30/26 4,867,512
1. CALL TO ORDER/ROLL CALL
Mayor Davis called the meeting to order at 7:00 p.m.
Present:
Mayor Joyce L. Davis
Vice-Mayor Marco A. Salvino, Sr.
Commissioner Lori Lewellen
Commissioner Luis Rimoli
Commissioner A. J. Ryan IV
City Manager Ana M. Garcia, ICMA-CM
City Attorney Eve Boutsis
City Clerk Elora Riera, MMC
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
Mayor Davis called for a moment of silence followed by the Pledge of Allegiance to the United
States Flag.
City Attorney Boutsis read the statement of decorum.
3. PRESENTATIONS AND SPECIAL EVENT APPROVALS
3.1 Presentation to Chief Pellecer, Senior Leader Award - City Manager
City Manager Garcia presented an award to Fire Chief Pellecer and thanked him for his many
years of dedicated service.
3.2 Request for Proclamation Approval:
- Mental Health Awareness Month - May 2026 - Sponsored by Mayor Davis
- Water Reuse Week - May 17-23, 2026 - Sponsored by Mayor Davis
- National Safe Boating Week - May 16-22, 2026 - Sponsored by Mayor Davis
Minutes of Regular Meeting 2
- Principal Michael V. Billins, Dania Elementary – National Principals’ Day – May
1, 2026 – Sponsored by Mayor Davis
There was consensus to approve the proclamation requests.
4. PROCLAMATIONS
4.1 Turquoise Takeover Week — May 4-10, 2026 — Sponsored by Commissioner
Lewellen
Commissioner Lewellen read the proclamation.
4.2 Child Abuse Prevention Month — April 2026 — Sponsored by Commissioner Rimoli
Commissioner Rimoli read the proclamation.
4.3 Water Conservation Month — April 2026 — Sponsored by Mayor Davis
Mayor Davis read the proclamation.
5. ADMINISTRATIVE REPORTS
5.1 City Manager
City Manager Garcia presented her administrative report and touched on the following:
- Introduction of new Public Services Director Oscar Vasquez
- Take Your Child to Work Day Event
- Arbor Day Tree Giveaway
- Earth Day Beach Cleanup
- Police and Fire Pension Contribution
- Marketing and Communication to the community regarding city events and facilities
- Procurement Training for senior leaders
- Summer camp
- Chester Byrd Park in full design mode
- Lucky Fish lighting
- Appreciation to city staff
5.2 City Attorney
City Attorney Boutsis commented on the bill update she provided to the Commission.
5.3 City Clerk - Reminders
City Clerk Riera reminded the Commission of the following upcoming meetings:
- May 12, 2026 CRA Board Meeting - 6 p.m.
- May 12, 2026 City Commission Meeting - 7 p.m.
Minutes of Regular Meeting 3
- May 26, 2026 City Commission Meeting - 7 p.m.
PUBLIC SAFETY REPORTS
st.
CITIZENS’ COMMENTS
th Street
th Street
CONSENT AGENDA
Commissioner Lewellen made a motion to approve the consent agenda minus item 8.8. The
motion was seconded by Commissioner Rimoli which carried unanimously on voice vote.
Approved under consent agenda.
Approved under consent agenda.
Minutes of Regular Meeting 4
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND
THE BROWARD SHERIFF’S OFFICE, FOR MEDICAL, FIRE PROTECTION AND FIRE
PREVENTION SERVICES IN ORDER TO REDUCE THE AMOUNT OF FIRE
INSPECTORS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE. (City Manager)
Approved under consent agenda.
Approved under consent agenda.
Approved under consent agenda.
Approved under consent agenda.
Minutes of Regular Meeting 5
City Attorney Boutsis read the title of the resolution.
Vice Mayor Salvino made a motion to approve the item. The motion was seconded by
Commissioner Lewellen which carried unanimously on voice vote.
BIDS AND REQUESTS FOR PROPOSALS
QUASI-JUDICIAL HEARINGS
Minutes of Regular Meeting 6
Compass Road and as well as the remaining parking spaces that are available in Dania Pointe. A
parking demand study was conducted, the parking and amount of space required under city code
were reviewed and they met the guidelines and exceeded what was needed in Dania Pointe.
Commissioner Lewellen made a motion to approve the item. The motion was seconded by
Vice Mayor Salvino which carried unanimously on voice vote.
The Commission recessed at 8:34 p.m. for 5 minutes. The meeting was reconvened at 8:40 p.m.
This item was taken with item 12.2.
Commissioner Lewellen made a motion to approve the item with the amendments as stated.
The motion was seconded by Commissioner Rimoli which carried 4-1 with Commissioner
Lewellen, Commissioner Rimoli, Commissioner Ryan and Vice Mayor Salvino voting yes
and Mayor Davis voting no.
FIRST READING ORDINANCES
Minutes of Regular Meeting 7
SECOND READING ORDINANCES
(Community Development)
Commissioner Lewellen made a motion to approve the item. The motion was seconded by
Vice Mayor Salvino which carried 5-0 on roll call vote.
Minutes of Regular Meeting 8
ATTACHED TO THIS ORDINANCE; TO REZONE THE PROPERTIES FROM TWO-
FAMILY RESIDENTIAL DISTRICT (RD-8000) AND SINGLE-FAMILY 6000
RESIDENTIAL (RS-6000) TO PLANNED RESIDENTIAL DEVELOPMENT DISTRICT
(PRD-1), SUBJECT TO CERTAIN RESTRICTIONS; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE
DATE. (Community Development)
This item was taken with item 10.2.
th Terr.
th Terr.
th Ave.
th Ave.
th Terr.
th St.
Minutes of Regular Meeting 9
Minutes of Regular Meeting 10
Attorney Feiner responded that the property owner instructed the rabbi not to charge fees, sent
cease-and-desist letters to websites advertising the property as a worship venue, and posted
notices stating the property is not a formal house of worship. Added that future site changes,
including additional parking and removal of access points, would help address neighborhood
concerns. He added that if violations continue, legal action or revocation of access privileges
could occur.
Vice Mayor Salvino made a motion to approve the item. The motion was seconded by
Commissioner Lewellen which carried 3-2 on roll call vote with Commissioner Lewellen,
Commissioner Rimoli, and Vice Mayor Salvino voting yes and Commissioner Ryan and
Mayor Davis voting no.
Minutes of Regular Meeting 11
CONFLICTS; CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored
by Commissioner Lewellen)
Vice Mayor Salvino made a motion to approve the item. The motion was seconded by
Commissioner Lewellen which carried unanimously on voice vote.
DISCUSSION AND POSSIBLE ACTION
Minutes of Regular Meeting 12
be ineffective or biased, and ongoing conversations about performance are a better way to keep
executives informed, accountable, and motivated.
Vice Mayor Salvino made a motion to approve the item. The motion was seconded by
Commissioner Lewellen which carried 5-0 on roll call vote.
There was Commission consensus for design #1 for the poster and mural.
Commissioner Ryan made a motion to approve the item. The motion was seconded by
Commissioner Rimoli which carried unanimously on voice vote.
APPOINTMENTS
Minutes of Regular Meeting 13
Commissioner Rimoli appointed Rick Buckner to the Marine Advisory Board. There was
consensus from the Commission.
COMMISSION COMMENTS
Minutes of Regular Meeting 14
Commissioner Ryan said it is surreal that this is City Manager’s second to last meeting and
wished her well in her future endeavors. He commented that he is looking forward to the future,
noting the City is in good hands. He expressed appreciation to those present and staff.
ADJOURNMENT
1. CALL TO ORDER/ROLL CALL
Mayor Davis called the meeting to order at 7:00 p.m.
Present:
Vice-Mayor Marco A. Salvino, Sr.
Commissioner Lori Lewellen
Commissioner Luis Rimoli
Commissioner A. J. Ryan IV
City Manager Ana M. Garcia, ICMA-CM
City Attorney Eve Boutsis
City Clerk Elora Riera, MMC
Absent:
Mayor Joyce L. Davis
Commissioner Lewellen made a motion to excuse the absence of Mayor Davis. The motion
was seconded by Commissioner Rimoli which carried unanimously on voice vote.
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
Vice Mayor Salvino called for a moment of silence followed by the Pledge of Allegiance to the
United States Flag.
City Attorney Boutsis read the statement of decorum.
3. PRESENTATIONS AND SPECIAL EVENT APPROVALS
3.1 Earth Day Artwork Competition Winners — Sponsored by Mayor Davis
- Overall Winner - Olsen Middle School - Sarah Lynn D'Haiti
- Dania Beach Parks & Recreation Centers - P. J. Meli Park
- Dania Elementary School - Melissa Kiuberis
Minutes of Regular Meeting 2
Vice Mayor Salvino read comments into the record from Mayor Davis and her regrets for not
being in attendance to present the awards.
This item was taken after the consent agenda.
This item was taken after item 3.1.
PROCLAMATIONS
This item was taken after item 3.3.
Minutes of Regular Meeting 3
5. ADMINISTRATIVE REPORTS
5.1 City Manager
City Manager Garcia spoke about her tenure with the city and all of the highs and lows the city
have overcome and how grateful she is to have worked with such an amazing team and that she
is truly grateful for everyone.
5.2 City Attorney
City Attorney Boutsis said some kind words to City Manager Garcia and thanked her for her
friendship and years of working together.
5.3 City Clerk - Reminders
City Clerk Riera reminded the Commission of the following upcoming meetings:
- May 26, 2026 City Commission Meeting - 7 p.m.
- June 9, 2026 CRA Board Meeting - 6 p.m.
- June 9, 2026 City Commission Meeting - 7 p.m.
City Clerk Riera took a few moments to recognize Deputy City Clerk Erin McClendon and
Records Specialist Kayla Michelin for Municipal Clerks week and thanked them for their hard
work and dedication and that she is fortunate to work alongside them.
6. PUBLIC SAFETY REPORTS
Captain Tarala commented that the crime has decreased by 20% and the police department
wouldn’t have been able to accomplish what they have if it weren’t for the support of City
Manager Garcia.
Captain Tarala reported about police related incidents and arrests that took place over the last
few weeks.
Fire Chief Pellecer spoke about memories that accomplishments that the fire department were
able to accomplish with the support of City Manager Garcia.
Fire Chief Pellecer reported about fire related incidents and safety awareness measures for
residents to take.
7. CITIZENS’ COMMENTS
The following spoke under citizens’ comments:
- Shawn DeRosa – 408 SE 5th Street
- Andrei Salianik – 76900 N Bay Road, Apt. 2407
8. CONSENT AGENDA
Minutes of Regular Meeting 4
This item was taken after item 3.4.
Commissioner Ryan made a motion to approve the consent agenda. The motion was
seconded by Commissioner Lewellen which carried unanimously on voice vote.
Approved under consent agenda.
Approved under consent agenda.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
APPROVING THE FIRST AMENDMENT (THE FACILITIES AMENDMENT) TO THE
INTERLOCAL AGREEMENT FOR SOLID WASTE DISPOSAL AND RECYCLABLE
MATERIALS PROCESSING AUTHORITY OF BROWARD COUNTY, FLORIDA;
AUTHORIZING THE APPROPRIATE OFFICIAL TO EXECUTE THE FIRST
AMENDMENT TO THE INTERLOCAL AGREEMENT; AUTHORIZING THE CITY CLERK
TO PROVIDE A COPY OF THIS RESOLUTION AND THE EXECUTED FIRST
AMENDMENT TO THE INTERLOCAL AGREEMENT FOR SOLID WASTE DISPOSAL
AND RECYCLABLE MATERIALS PROCESSING AUTHORITY OF BROWARD COUNTY,
FLORIDA; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
FURTHER PROVIDING FOR AN EFFECTIVE DATE. (Commissioner Ryan)
Approved under consent agenda.
Minutes of Regular Meeting 5
COMMISSIONERS TO SERVE FOUR YEAR TERMS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Clerk)
Approved under consent agenda.
BIDS AND REQUESTS FOR PROPOSALS
Commissioner Ryan made a motion to approve item 9.1. The motion was seconded by
Commissioner Lewellen which carried unanimously on voice vote.
Minutes of Regular Meeting 6
QUASI-JUDICIAL HEARINGS
FIRST READING ORDINANCES
SECOND READING ORDINANCES
DISCUSSION AND POSSIBLE ACTION
APPOINTMENTS
COMMISSION COMMENTS
Minutes of Regular Meeting 7
ADJOURNMENT
City of Dania Beach
Public Services Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager
Fernando J. Rodriguez, Public Service Director
SUBJECT: AUTHORIZATION FOR A FIRST RENEWAL OF RFP ITB NO. 23-004
“COMMUNITY BUS TRANSPORTATION SERVICES” TO LIMOUSINES
OF SOUTH FLORIDA, INC (LSF)
Request:
The Public Services Department (PSD) is requesting the adoption of a resolution authorizing the
first renewal of the agreement with Limousines of South Florida (LSF) for ITB No. #23-004
“Community Development Shuttle Bus Operator” which expires July 1, 2026.
Background:
PSD has utilized LSF for several years as the provider for our citywide Community Shuttle
Services and is thoroughly satisfied with the quality of service. LSF provides day-to-day
management, operation and maintenance of the East and West route shuttle buses which operate
within the city limits. The Community Shuttle Service runs on a fixed route with designated
stops for a minimum of twenty-four (24) hours per week. ITB No. #23-004 “Community
Development Shuttle Bus Operator” was advertised in June 2023. The term of this agreement
became effective on July 1, 2023, and expires on July 1, 2026, with two (2) additional one (1)
year periods.
Budgetary Impact
The projected expense for the Community Bus Transportation Services established in this
Agreement shall not exceed $369,200.33 and will be funded by the Community Bus Prof.
Services Account No. 001-39-01-539-31-60.
Recommendation
PSD recommends the first renewal of the agreement with LSF valid from July 1, 2026, through
July 1, 2027.
RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE FIRST RENEWAL OF THE
“COMMUNITY BUS TRANSPORATION SERVICES” AGREEMENT WITH
LIMOUSINES OF SOUTH FLORIDA, INC. (LSF); AND PROVIDING FOR
CONFLICTS; FUTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Community Shuttle transportation service is provided by Limousines of
South Florida (LSF) and funded by Broward County; and
WHEREAS, in July 2023, the City entered into a three-year Agreement for Community
Bus Transportation Services with Limousines of South Florida (LSF) via competitive
qualifications review process through RFQ No. 23-004; and
WHEREAS, the Agreement provides for two 1-year renewals options; and
WHEREAS, the Public Services Department (PSD) and its Transit Coordinator has
determined that exercising the first renewal option is beneficial to the City, and:
WHEREAS, Limousines of South Florida (LSF) have formally agreed to the one-year
renewal: and
WHEREAS, the Agreement officially expires on July 1, 2026, requiring the renewal to be
effective without gap in service to that date;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the authority to execute a First
Renewal Agreement with Limousines of South Florida (LSF). A copy of the modified first
agreement is attached and incorporated into this Resolution by this reference as Exhibit A.
Section 3. That the projected expense for the Community Bus Transportation Services
established in this Agreement shall not exceed $369,200.33 and will be funded by the Community
Bus Prof. Services Account No. 001-39-01-539-31-60.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the agreement/grant which are deemed necessary and proper, and is in the best interest
of the City and to execute extensions that do not materially alter costs or scope of the agreement.
2 RESOLUTION #2026-____
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this resolution shall become effective ten (10) days after passage and
adoption.
PASSED AND ADOPTED on __________________, 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco A. Salvino, Sr. ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
FIRST EXTENSION TO AGREEMENT
FOR COMMUNITY SHUTTLE TRANSPORTATION SERVICES
(LIMOUSINES OF SOUTH FLORIDA, INC.)
THIS FIRST EXTENSION TO AGREEMENT (“Amendment”) is made as of
____________, 2026, by and between the City of Dania Beach, Florida, a Florida municipal
corporation (“City”), and Limousines of South Florida, Inc., a Florida corporation (“Contractor”).
RECITALS
WHEREAS, the City and Contractor entered into that certain Agreement effective July 1,
2023 for Community Shuttle Transportation Services (the “Agreement”);
WHEREAS, the Agreement expires June 30, 2026 and includes two (2) one-year renewal
options exercisable by the City;
WHEREAS, the City seeks to renew for the first one year term commencing July 1, 2026
and expiring June 30, 2027.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. RENEWAL OF AGREEMENT
Pursuant to Section 9.1 of the Agreement, and subject to approval by the City Commission, the
City hereby exercises its option to renew the Agreement for an additional one (1) year term,
commencing July 1, 2026 and expiring June 30, 2027, on the same terms and conditions set forth
in the Agreement, as amended herein. This renewal constitutes the first of the two (2) one-year
renewal options available to the City under the Agreement.
2. RATIFICATION
Except as expressly modified herein, all terms, conditions, and provisions of the Agreement
remain in full force and effect and are hereby ratified and confirmed.
3. EFFECTIVE DATE
This Amendment shall become effective upon full execution by both parties.
SIGNATURES ON THE FOLLOWING PAGES
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM:
CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
EVE A. BOUTSIS
CITY ATTORNEY
CONTRACTOR:
LIMOUSINES OF SOUTH FLORIDA,
INC., d/b/a LSF SHUTTLE, a Florida
Corporation
WITNESSES:
Signature Signature
PRINT Name PRINT Name
Signature Title
PRINT Name Date
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or ☐ online notarization, on ________________, 2026, by ____________________ as
___________________ of Limousines of South Florida, Inc., d/b/a LSF Shuttle, a Florida
corporation, on behalf of the company. He/she is personally known to me or has produced
____________________________ as identification.
NOTARY PUBLIC
State of Florida at Large
My commission expires:
City of Dania Beach
Public Services Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA- CM, City Manager
VIA: Fernando J. Rodriguez, Public Services Director
Oscar Vasquez, Public Services Director
SUBJECT: APPROVAL AGREEMENT FOR THE LIFT STATIONS 1,2,3 PROJECT OF
MODIFICATION NO. 6 TO THE HAZARD MITIGATION GRANT PROGRAM
Request:
Approval of a Resolution authorizing Modification No. 6 to the Hazard Mitigation Grant
Program (HMGP) Agreement with the Florida Division of Emergency Management (FDEM) for
Wastewater Lift Stations, Generator and Utility Mitigation (lift stations 1,2,3), increasing the
federal funding amount.
Background:
The City of Dania Beach entered into a HMGP agreement with FDEM, funded by the Federal
Emergency Management Agency (FEMA), to implement mitigation improvements for
wastewater lift stations throughout the City. This project is designed to enhance infrastructure
resiliency and reduce the risk of system failures during severe weather events. The project
includes the installation of permanent emergency generators and associated electrical and
structural improvements at multiple lift station locations to ensure continued operation during
power outages.
Modification No. 6 revises the agreement to increase the federal funding by $2,443,648.75,
bringing the total agreement amount to $9,774,595.00. This modification also updates the
approved budget and incorporates revised project costs associated with construction, materials,
and related expenses.
Additionally, the project is designated as a Global Match Project, meaning the required non-
federal cost share is satisfied at the program level and does not require a direct financial
contribution from the City.
The modification further includes Sub-Recipient Management Costs (SRMC) in the amount of
$92,759.63, which are fully funded and support administrative and grant management activities.
The overall project scope remains consistent in its objective but reflects expanded funding to
support full implementation.
Budgetary Impact
There is a positive fiscal impact on the City. The total project cost of $9,774,595.00 is fully
funded with no required local match contribution.
All eligible project costs, including $92,759.63 in Sub-Recipient Management Costs (SRMC),
will be reimbursed through federal funding.
Recommendation
Staff recommends approval of the Resolution authorizing Modification No. 6 to the HMGP
agreement with the Florida Division of Emergency Management.
RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, APPROVING MODIFICATION NO. 6 TO THE HAZARD
MITIGATION GRANT PROGRAM (HMGP) AGREEMENT WITH THE
FLORIDA DIVISION OF EMERGENCY MANAGEMENT (FDEM) FOR THE
WASTEWATER LIFT STATIONS GENERATOR AND UTILITY MITIGATION
PROJECT (LIFT STATIONS 1, 2, AND 3 - PROJECT NO. 4337-334-R;
CONTRACT NO. H0423) IN THE TOTAL AMOUNT OF NINE MILLION
SEVEN HUNDRED SEVENTY-FOUR THOUSAND FIVE HUNDRED NINETY-
FIVE DOLLARS ($9,774,595.00); PROVIDING FOR AUTHORIZATION;
PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
the City Commission previously approved a Hazard Mitigation Grant
Program (HMGP) Agreement with the Florida Division of Emergency Management (FDEM),
funded by the Federal Emergency Management Agency (FEMA), for the Wastewater Lift
Stations Generator and Utility Mitigation Project; and
the project includes the installation of permanent emergency generators and
related improvements at Lift Stations 1, 2, and 3 to ensure continued operation during power
outages and severe weather events; and
Modification No. 6 increases the federal funding amount by $2,443,648.75,
bringing the total project funding to $9,774,595.00; and
the project is designated as a Global Match Project and is fully funded at
one hundred percent (100%) with federal participation, with no required local match contribution;
and
the modification includes Sub-Recipient Management Costs (SRMC) in the
amount of $92,759.63, which is fully funded; and
the City Commission finds that it is in the best interest of the City to approve
Modification No. 6 to the HMGP agreement to secure additional federal funding and support
completion of the project.
That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
2 RESOLUTION #2026-_____
Section 2. That the City Commission hereby approves Modification No. 6 to the
Hazard Mitigation Grant Program (HMGP) Agreement with the Florida Division of Emergency
Management (FDEM) for the Wastewater Lift Stations Generator and Utility Mitigation Project.
Section 3. That the proper City Officials are hereby authorized to execute
Modification No. 6, attached hereto as Exhibit “A,” and to take all actions necessary to implement
the terms and conditions of the agreement.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the grant which are deemed necessary and proper and is in the best interest of the
City and to execute extension that do not materially alter costs or scope of the agreement
modification.
Section 5. That the additional funding will be appropriated to the Sewer Fund Account
No. 402-35-28-535-63-10.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on __________________, 2026.
Motion by ____________________ second by ____________________
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2026-_____
ATTEST:
SUB-RECIPIENT AGREEMENT CHECKLIST
DIVISION OF EMERGENCY MANAGEMENT
MITIGATION BUREAU
FISCAL OPERATIONS UNIT
HMGP
EQUEST FOR REVIEW AND APPROVAL
SUB-RECIPIENT: City of Dania Beach
PROJECT #: 4337-334-R
PROJECT TITLE: City of Dania Beach, Wastewater Lift Stations, Generator and
Utility Mitigation
HMGP CONTRACT #: H0423
SM CONTRACT #: (if applicable) N/A
MODIFICATION #: Six
SUB-RECIPIENT REPRESENTATIVE (POINT OF CONTACT)
Chloe Vielot
Public Services Administrator
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Enclosed is your copy of the proposed contract(s)/modification(s) between City of Dania Beach
and the Florida Division of Emergency Management (FDEM).
COMPLETE
☒This form is required to be included with all Reviews, Approvals, and Submittals
☒Reviewed and Approved
☒Signed & Dated Electronic Copy of HMGP Contract by Official Representative
☐Signed & Dated Electronic Copy of SM Contract by Official Representative (if applicable)
☒Copy of the organization’s resolution or charter that specifically identifies the person
or position that is authorized to sign, if not Chairman, Mayor, or Chief
☐Attachment I - Federal Funding Accountability and Transparency Act (FFATA) -
completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment K – Certification Regarding Lobbying - completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment L – FACTS - completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment M – Foreign County of Concern Affidavit completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☒ Electronic Submittal to the Grant Specialist
SUB-RECIPIENT AGREEMENT CHECKLIST
If you have any questions regarding this contract, or who is authorized to sign it, please contact
your Project Manager at 850-312-9443 or email me at Alejandro.vargas@yagroup.com.
City of Dania Beach
Public Services Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Fernando J. Rodriguez, Public Services Director
Oscar Vasquez, Public Services Director
SUBJECT: APPROVAL AGREEMENT FOR THE CITY HALL WIND RETROFIT
PROJECT OF MODIFICATION NO. 6 TO THE HAZARD MITIGATION
GRANT PROGRAM
Request:
Approval of a Resolution authorizing Modification No. 6 to the Hazard Mitigation Grant
Program (HMGP) Agreement with the Florida Division of Emergency Management (FDEM) for
the City Hall/EOC Wind Retrofit and Generator Project, increasing the federal funding amount.
Background:
The City of Dania Beach entered into a Hazard Mitigation Grant Program (HMGP) agreement
with the Florida Division of Emergency Management (FDEM), funded by the Federal
Emergency Management Agency (FEMA), to implement wind retrofit and generator
improvements at City Hall/EOC.
The project is intended to strengthen the facility against severe weather events and ensure
continuity of emergency operations.
Modification No. 6 increases the federal funding by $601,375.00, bringing the total project
amount to $2,465,637.50. The modification also updates the project budget and scope to reflect
current costs.
The project is designated as a Global Match Project, meaning it is fully funded at 100% federal
participation with no required local match.
The modification also includes Sub-Recipient Management Costs (SRMC) in the amount of
$60,137.50, which are fully funded.
Budgetary Impact
There is a positive fiscal impact on the City. The total project cost of $2,465,637.50 is fully
federally funded, with no required local contribution.
All eligible project costs, including $60,137.50 in SRMC, will be reimbursed through federal
funding.
Recommendation
Staff recommends approval of the Resolution authorizing Modification No. 6 to the HMGP
agreement with the Florida Division of Emergency Management (FDEM).
RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, APPROVING MODIFICATION NO. 6 TO THE HAZARD
MITIGATION GRANT PROGRAM (HMGP) FOR THE CITY HALL/EOC WIND
RETROFIT AND GENERATOR PROJECT (PROJECT NO. 4337-203-R;
CONTRACT NO. H0327) IN THE TOTAL AMOUNT OF TWO MILLION FOUR
HUNDRED SIXTY-FIVE THOUSAND SIX HUNDRED THIRTY-SEVEN
DOLLARS AND FIFTY CENTS ($2,465,637.50); AGREEMENT WITH THE
FLORIDA DIVISION OF EMERGENCY MANAGEMENT (FDEM)
PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
the City Commission previously approved a Hazard Mitigation Grant
Program (HMGP) Agreement with the Florida Division of Emergency Management (FDEM),
funded by the Federal Emergency Management Agency (FEMA), for the City Hall/EOC Wind
Retrofit and Generator Project; and
the project includes wind retrofit improvements and installation of a backup
generator to strengthen the facility and ensure continued operation during severe weather events;
and
Modification No. 6 increases the federal funding amount by $601,375.00,
bringing the total project funding to $2,465,637.50; and
the project is designated as a Global Match Project and is fully funded at
one hundred percent (100%) federal participation, with no required local match contribution; and
the modification includes Sub-Recipient Management Costs (SRMC) in the
amount of $60,137.50, which are fully funded; and
the City Commission finds that it is in the best interest of the City to approve
Modification No. 6 to the HMGP agreement to secure additional federal funding and support
completion of the project.
That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
2 RESOLUTION #2026-_____
Section 2. That the City Commission hereby approves Modification No. 6 to the
Hazard Mitigation Grant Program (HMGP) Agreement with the Florida Division of Emergency
Management (FDEM) for the City Hall/EOC Wind Retrofit and Generator Project.
Section 3. That the proper City Officials are hereby authorized to execute
Modification No. 6, attached hereto as Exhibit “A,” and to take all actions necessary to implement
the terms and conditions of the agreement.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the grant which are deemed necessary and proper and is in the best interest of the
City and to execute extension that do not materially alter costs or scope of the agreement
modification.
Section 5. That the additional funding will be appropriated to the Sewer Fund Account
No. 402-35-28-535-63-10.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on __________________, 2026.
Motion by ____________________ second by ____________________
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2026-_____
ATTEST:
SUB-RECIPIENT AGREEMENT CHECKLIST
DIVISION OF EMERGENCY MANAGEMENT
MITIGATION BUREAU
FISCAL OPERATIONS UNIT
HMGP
EQUEST FOR REVIEW AND APPROVAL
SUB-RECIPIENT: City of Dania Beach
PROJECT #: 4337-203-R
PROJECT TITLE: City of Dania Beach, City Hall/EOC, Wind Retrofit and
Generator
HMGP CONTRACT #: H0327
SM CONTRACT #: (if applicable) N/A
MODIFICATION #: Six
SUB-RECIPIENT REPRESENTATIVE (POINT OF CONTACT)
Chloe Vielot
Public Services Administrator
100 West Dania Beach
Dania Beach, Florida 33004
Enclosed is your copy of the proposed contract(s)/modification(s) between City of Dania Beach
and the Florida Division of Emergency Management (FDEM).
COMPLETE
☒This form is required to be included with all Reviews, Approvals, and Submittals
☒Reviewed and Approved
☒Signed & Dated Electronic Copy of HMGP Contract by Official Representative
☐Signed & Dated Electronic Copy of SM Contract by Official Representative (if applicable)
☒Copy of the organization’s resolution or charter that specifically identifies the person
or position that is authorized to sign, if not Chairman, Mayor, or Chief
☐Attachment I - Federal Funding Accountability and Transparency Act (FFATA) -
completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment K – Certification Regarding Lobbying - completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment L – FACTS - completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☐Attachment M – Foreign County of Concern Affidavit completed, signed, and dated
☒N/A for Modifications or State Funded Agreements
☒ Electronic Submittal to the Grant Specialist
SUB-RECIPIENT AGREEMENT CHECKLIST
If you have any questions regarding this contract, or who is authorized to sign it, please contact
your Project Manager at 850-312-9443 or email me at Alejandro.vargas@yagroup.com.
City of Dania Beach
Community Development Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Eleanor Norena, CFM, Director
SUBJECT: Resolution authorizing PaybyPhone US Inc. to exceed the annual vendor threshold
of Fifty Thousand Dollars ($50,000.00).
Request:
The Community Development Department is requesting to authorize PaybyPhone US Inc.
(“PaybyPhone”) to exceed the City’s annual vendor threshold of Fifty Thousand Dollars
($50,000.00) for each year the agreement is valid.
Background:
In 2018, the City installed new parking meters for Dania Beach Ocean Park and implemented the
cashless parking app with PaybyPhone to process parking payments. Staff has identified the
OMNIA Partners Software & SaaS Solutions cooperative contract #159596 as an available
cooperative purchasing vehicle for PayByPhone parking payment services, with a current term of
October 1, 2025 through September 30, 2028, with options to renew through September 30,
2030,
PaybyPhone charges transaction fees for registration, text message reminders, etc. These fees
range from .15 cents to .35 cents per transaction. Since the City utilizes its own merchant
account and collects all fees related to parking, the City must pay the vendor these fees collected
monthly. These fees are anticipated to exceed Fifty Thousand Dollars ($50,000.00).
Budgetary Impact
So far this fiscal year, the City has paid Thirty-nine Thousand Dollars ($39,000.00) to
PayByPhone for transaction fees. Based on current trends, the total projected expenditure for
these fees is Ninety Thousand Dollars ($90,000.00) by the end of the fiscal year.
Funding in the amount of Sixty Thousand Dollars ($60,000.00) is currently available and
appropriated in the FY 2025/2026 budget from the Ocean Park Fund (Account No. 415-45-02-
545-34-10). To cover the remaining expenses through the end of FY 2026, a budget transfer of
Thirty Thousand Dollars ($30,000.00) is required from Ocean Park Fund (Account No. 415-45-
02-545-46-40) to Account No. 415-45-02-545-34-10.
Recommendation
The Department is recommending the City Commission approve the resolution authorizing
PaybyPhone to exceed the annual vendor threshold each year the contract is valid.
RESOLUTION NO. 2026-____
WHEREAS, the City of Dania Beach utilizes mobile parking payment services in support
of municipal parking operations, parking enforcement, and related revenue collection activities;
and
WHEREAS, the City Commission finds that parking payment services are essential public
operations and that uninterrupted parking payment processing services are necessary for the
continued operation of public parking facilities, parking enforcement activities, revenue collection,
and customer convenience within the City; and
WHEREAS, the City Commission further finds that interruption of such services would
materially impact municipal parking operations, parking enforcement, revenue collection, and
public convenience; and
WHEREAS, such services have been continuously provided and utilized by the City in
connection with municipal parking operations; and
WHEREAS, staff has identified the OMNIA Partners Software & SaaS Solutions
cooperative contract #159596 as an available cooperative purchasing vehicle for PayByPhone
parking payment services, with a current term of October 1, 2025 through September 30, 2028,
with options to renew through September 30, 2030, a copy of which agreement is attached as
Exhibit “A” and incorporated into this Resolution by this reference; and
WHEREAS, the City Commission further finds that utilization of the OMNIA cooperative
purchasing contract and related piggyback or implementing agreement is administratively
efficient, cost effective, and in the best interests of the City, and avoids disruption to existing
municipal parking operations and related public services; and
WHEREAS, the City Commission further finds that utilization of the cooperative
purchasing agreement provides an efficient procurement method for continued parking payment
services moving forward; and
2 RESOLUTION #2026-_____
WHEREAS, the City Commission further finds that such services support efficient public
access to municipal parking facilities and related public services throughout the City; and
WHEREAS, the City Commission further finds that the pricing, services, and operational
structure associated with the cooperative purchasing agreement are fair and reasonable and serve
a valid municipal public purpose; and
WHEREAS, expenditures associated with such services are anticipated to exceed the
annual vendor threshold amount of Fifty Thousand Dollars ($50,000.00), thereby requiring City
Commission approval pursuant to the City’s purchasing requirements; and
WHEREAS, the proposed action is intended to ensure procurement compliance moving
forward while maintaining continuity of essential municipal parking operations and related
services; and
WHEREAS, the City Commission finds that the cooperative purchasing method
authorized herein satisfies the City’s procurement requirements and is in the best interests of the
City; and
WHEREAS, the City Commission desires to authorize the continued procurement of such
services and authorize the City Manager to execute any necessary piggyback agreements,
implementing agreements, participation documents, amendments, renewals, or related
procurement documents associated with OMNIA Partners Software & SaaS Solutions contract
#159596, subject to review and approval by the City Attorney as to form and legal sufficiency and
subject to available appropriations and applicable procurement requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing “Whereas” clauses are ratified and confirmed and
incorporated herein by this reference.
Section 2. That the City Commission hereby authorizes utilization of the OMNIA
Partners Software & SaaS Solutions cooperative contract #159596 for PayByPhone parking
payment services with PayByPhone US, Inc., including the execution of a Piggyback Agreement
which is attached as Exhibit “A”.
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the agreement/grant which are deemed necessary and proper, and is in the best
3 RESOLUTION #2026-_____
interest of the City and to execute extensions that do not materially alter costs or scope of the
agreement.
Section 4. That the City Commission hereby authorizes expenditures associated with
such services in excess of the annual vendor threshold amount of Fifty Thousand Dollars
($50,000.00), subject to budgetary appropriation and applicable fiscal controls.
Section 5. That the City Manager is hereby authorized to execute any implementing
agreements, piggyback agreements, participation documents, amendments, renewals, and related
procurement documents associated with OMNIA Partners Software & SaaS Solutions contract
#159596, subject to review and approval by the City Attorney as to form and legal sufficiency,
subject to available appropriations, and subject to applicable procurement requirements.
Section 6. That the Community Development Department purchases from
PayByPhone US, Inc. shall be subject to and made from available funds in the City’s Ocean Park
Fund, Account No. 415-45-02-545-34-10, in accordance with the City of Dania Beach Purchasing
Policy.
Section 7. That all resolutions or parts of resolutions in conflict herewith are repealed
to the extent of such conflict.
Section8. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on __________________, 2026.
4 RESOLUTION #2026-_____
ATTEST:
1
PIGGYBACK / IMPLEMENTING AGREEMENT
OMNIA Partners Software & SaaS Solutions Contract #159596
THIS PIGGYBACK / IMPLEMENTING AGREEMENT (the “Agreement”) is made and entered
into as of __________________, 2026 (the “Effective Date”), by and between the CITY OF
DANIA BEACH, a Florida municipal corporation (the “City”), and PAYBYPHONE US, INC., a
Delaware corporation authorized to do business in the State of Florida (the “Contractor”).
RECITALS
WHEREAS, OMNIA Partners Public Sector competitively solicited and awarded Software
& SaaS Solutions Contract #159596 (the “Master Contract”) for software and software-as-a-
service solutions following a formal competitive procurement process; and
WHEREAS, the Master Contract permits participating public agencies to utilize the
contract on a cooperative purchasing basis; and
WHEREAS, the City desires to procure PayByPhone parking payment services and related
software services from Contractor under the terms, conditions, pricing, and scope established in
the Master Contract; and
WHEREAS, the City Commission has authorized utilization of the OMNIA Partners
Software & SaaS Solutions Contract #159596 pursuant to applicable procurement requirements;
and
WHEREAS, the parties desire to enter into this Agreement to establish the City-specific
administrative, legal, and statutory terms governing the City’s utilization of the Master Contract.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the parties agree as follows:
ARTICLE 1
INCORPORATION OF MASTER CONTRACT
1.1 Incorporation by Reference.
The OMNIA Partners Software & SaaS Solutions Contract #159596, including all exhibits,
attachments, pricing schedules, amendments, and related contract documents (collectively, the
“Master Contract Documents”), are hereby incorporated by reference and made a part of this
Agreement as if fully set forth herein.
2
1.2 Order of Precedence.
In the event of a conflict between this Agreement and the Master Contract Documents, this
Agreement shall control with respect to City-specific legal, statutory, and administrative
requirements. The Master Contract Documents shall control with respect to scope, pricing, and
substantive operational terms unless expressly modified herein.
ARTICLE 2
SCOPE OF SERVICES
2.1 Services.
Contractor shall provide mobile parking payment services, software, software-as-a-service
solutions, payment processing services, and related support services to the City in accordance
with the scope, specifications, pricing, and terms set forth in the Master Contract Documents.
2.2 No Expansion of Scope.
This Agreement shall not expand the scope of services, products, or pricing authorized under the
Master Contract Documents.
ARTICLE 3
TERM
3.1 Term.
The term of this Agreement shall commence on the Effective Date and shall run concurrent with
the remaining term of the Master Contract, currently through September 30, 2028, including any
renewals or extensions permitted under the Master Contract through September 30, 2030, unless
earlier terminated in accordance with this Agreement.
ARTICLE 4
COMPENSATION
4.1 Pricing.
Pricing shall be in accordance with the pricing and fee structure set forth in the Master Contract
Documents.
4.2 No Minimum Purchase.
The City makes no representation or guarantee as to the volume of transactions or services to be
utilized under this Agreement.
4.3 Fiscal Year Funding.
The City’s performance and obligations under this Agreement are contingent upon annual
appropriation of funds by the City Commission.
3
ARTICLE 5
PAYMENT
5.1 Invoicing.
Contractor shall invoice the City in accordance with the invoicing procedures set forth in the
Master Contract Documents.
5.2 Prompt Payment.
Payments shall be made in accordance with the Florida Prompt Payment Act, Part VII of Chapter
218, Florida Statutes.
ARTICLE 6
INSURANCE
6.1 Insurance Requirements.
Contractor shall maintain the insurance coverages required under the Master Contract
Documents throughout the term of this Agreement and shall provide certificates of insurance
upon request.
6.2 Additional Insured.
The City of Dania Beach, its officers, officials, employees, and agents shall be named as
additional insureds where required by the Master Contract Documents.
ARTICLE 7
INDEMNIFICATION
7.1 Indemnification.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City, its
officers, officials, employees, and agents from and against claims, damages, losses, liabilities,
and expenses arising out of Contractor’s negligent acts, errors, omissions, misconduct, or
violation of law in connection with Contractor’s performance under this Agreement.
Nothing herein shall be construed as requiring the City to indemnify Contractor or as a waiver of
the City’s sovereign immunity under Section 768.28, Florida Statutes.
ARTICLE 8
PUBLIC RECORDS
8.1 Public Records Compliance.
Contractor acknowledges and agrees that it is subject to the public records requirements of
Chapter 119, Florida Statutes.
4
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
City Clerk City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, Florida 33004
954-924-6800 cityclerk@daniabeachfl.gov
Contractor shall:
(a) Keep and maintain public records required by the City to perform the services.
(b) Upon request from the City’s custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in Chapter 119, Florida Statutes.
(c) Ensure that public records exempt or confidential from disclosure requirements are not
disclosed except as authorized by law.
(d) Upon completion of this Agreement, transfer to the City all public records in possession of
Contractor or keep and maintain public records required by the City to perform the services.
ARTICLE 9
DATA SECURITY AND CONFIDENTIALITY
9.1 Compliance with Law.
Contractor shall comply with all applicable federal, state, and local laws relating to data privacy,
cybersecurity, and protection of confidential information.
9.2 Security Incidents.
Contractor shall promptly notify the City of any actual or suspected data breach, cybersecurity
incident, or unauthorized access involving City data.
ARTICLE 10
SOVEREIGN IMMUNITY
10.1 Sovereign Immunity.
Nothing in this Agreement shall be deemed a waiver of the City’s sovereign immunity or limits
of liability beyond those set forth in Section 768.28, Florida Statutes.
5
ARTICLE 11
GOVERNING LAW AND VENUE
11.1 Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida.
11.2 Venue.
Venue for any action arising out of this Agreement shall lie exclusively in Broward County,
Florida.
ARTICLE 12
NO UNILATERAL MODIFICATIONS
12.1 Amendments.
No amendment, modification, click-through term, online term update, electronic notice, website
posting, or unilateral policy revision by Contractor shall modify or supersede the terms of this
Agreement unless expressly approved in writing by the City.
ARTICLE 13
TERMINATION
13.1 Termination for Convenience.
The City may terminate this Agreement for convenience upon thirty (30) days written notice.
13.2 Termination for Cause.
The City may terminate this Agreement immediately for cause upon written notice.
ARTICLE 14
NOTICES
14.1 Notices.
All notices required under this Agreement shall be in writing and delivered by certified mail,
return receipt requested, recognized overnight courier, or email with confirmation of receipt.
For the City: Candido Sosa-Cruz, ICMA-CM, City Manager
City of Dania Beach
100 W. Dania Beach Boulevard
Dania Beach, Florida 33004
With a Copy to: Eve A. Boutsis, City Attorney
City of Dania Beach
100 W. Dania Beach Boulevard
Dania Beach, Florida 33004
6
For the Contractor: PayByPhone US, Inc.
48 Wall Street, Suite 1100
New York, New York 10005
ARTICLE 15
ENTIRE AGREEMENT
15.1 Entire Agreement.
This Agreement, together with the Master Contract Documents, constitutes the entire agreement
between the parties.
ARTICLE 16
COUNTERPARTS
16.1 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed an original.
SIGNATURES ON THE FOLLOWING PAGES
7
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM:
CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
EVE A. BOUTSIS
CITY ATTORNEY
8
CONTRACTOR:
PaybyPhone US Inc., a Delaware
corporation
WITNESSES:
Signature Signature
PRINT Name PRINT Name
Signature Title
PRINT Name Date
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or ☐ online notarization, on ________________, 2026, by ____________________ as
___________________ of PaybyPhone US Inc., a Delaware corporation, on behalf of the
company. He/she is personally known to me or has produced ____________________________
as identification.
NOTARY PUBLIC
State of
My commission expires:
Region 14 Education Service Center
Contract # 159596
for
Software & SaaS Solutions
with
PaybyPhone
Effective: October 1, 2025
The following documents comprise the executed contract effective:
October 1, 2025
I.Region 14 ESC Terms & Conditions
II.Vendor Contract and Signature Form
III.Supplier’s Response to RFP, incorporated by reference
Version April 10, 2024
IV. Region 14 – TERMS AND CONDITIONS
Assignment. Supplier may not assign its rights or obligations under this contract without the prior
written permission of Region 14 ESC. Region 14 ESC will not unreasonably withhold approval for
a requested assignment.
Audit Rights. Supplier shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 14 ESC and any entity that utilizes this contract. Region 14 ESC
reserves the right to audit the accounting for a period of four (4) years from the time such
purchases are made. This audit right shall survive termination of this Agreement for a period of
one (1) year from the effective date of termination. Region 14 ESC shall have the authority to
conduct random audits of supplier’s pricing at Region 14 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 14 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 14 ESC
shall have the ability to conduct an extensive audit of supplier’s pricing at supplier’s sole cost and
expense. Region 14 ESC may conduct the audit internally or may engage a third-party auditing
firm. In the event of an audit, the requested materials shall be provided in the format and at the
location designated by Region 14 ESC.
Construction. Supplier shall perform services in a good and workmanlike manner and in
accordance with industry standards for the service provided.
Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable wholly
or in part to carry out its obligations under this Agreement then such party shall give notice and
full particulars of Force Majeure in writing to the other party within a reasonable time after
occurrence of the event or cause relied upon, and the obligation of the party giving such notice,
so far as it is affected by such Force Majeure, shall be suspended during the continuance of the
inability then claimed, except as hereinafter provided, but for no longer period, and such party
shall endeavor to remove or overcome such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other
industrial disturbances, act of public enemy, orders and regulation of any kind of government of
the United States or any civil or military authority; insurrections; riots; epidemics; pandemic;
landslides; lightning; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests;
restraint of government and people; civil disturbances; explosions, breakage or accidents to
machinery, pipelines or canals, or other causes not reasonably within the control of the party
claiming such inability. It is understood and agreed that the settlement of strikes and lockouts
shall be entirely within the discretion of the party having the difficulty, and that the above
requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not
require the settlement of strikes and lockouts by acceding to the demands of the opposing party
or parties when such settlement is unfavorable in the judgment of the party having the difficulty.
Franchise Tax. The supplier hereby certifies that he/she is not currently delinquent in the
payment of any franchise taxes.
Funding. A contract for the acquisition, including lease, of real or personal property is a
commitment of the entity’s current revenue only. Each payment obligation created by this contract
is conditioned upon the availability of city, county, state and federal funds that are appropriated
Version April 10, 2024
or allocated for the payment of such an obligation. If funds are not allocated by an entity and
available for the continued purchase of the services and/or materials provided under this contract,
this contract may be terminated at the end of the period for which funds are available. The entity
will endeavor to notify the supplier in the event that continued service will or may be affected by
non-appropriation. No penalty shall accrue to the entity in the event this provision is exercised,
and the entity shall not be obligated or liable for any future payments due or for any damages as
a result of termination under this paragraph.
Indemnity. The awarded supplier shall protect, indemnify, and hold harmless Region 14 ESC
and its participants, administrators, employees and agents against all claims, damages, losses
and expenses arising out of or resulting from the actions of the supplier, supplier employees or
supplier subcontractors in the preparation of the solicitation and the later execution of the contract.
Insurance. Certificates of insurance shall be delivered to a public agency requesting them prior
to commencement of work. The insurance company shall be licensed in the applicable state in
which work is being conducted. The awarded supplier shall give the participating entity a minimum
of ten (10) days’ notice prior to any modifications or cancellation of policies. The awarded supplier
shall require all subcontractors performing any work to maintain coverage as specified.
Legal Obligations. It is the supplier’s responsibility to be aware of and comply with all local, state,
and federal laws governing the sale of products/services identified in this RFP and any awarded
contract and shall comply with all while fulfilling the RFP. Applicable laws and regulation must be
followed even if not specifically identified herein.
Non-Exclusive Contract. This contract is for the sole convenience of Region 14 ESC, which may
obtain like goods or services from other sources.
Permits. Knowing and abiding by the permit laws in each state is the sole responsibility of the
supplier.
Price Increases. Should it become necessary, price increase requests may be submitted
quarterly during the term of the contract and must be approved by Region 14 ESC in writing.
Included with the request must be documentation and/or formal cost justification for these
changes. Requests will be formally reviewed, and if justified in the sole opinion of Region 14 ESC,
the change will be approved.
Products. Supplier shall provide equipment, materials and products that are new unless
otherwise specified, of good quality and free of defects.
Products and Services Additions. New products and/or services may be added to the contract
quarterly during the term by Region 14 ESC’s written approval, to the extent that those products
and/or services are within the scope of this RFP.
Safety. Suppliers performing services shall comply with occupational safety and health rules and
regulations. All suppliers and subcontractors shall be held responsible for the safety of their
employees and any conditions that may cause injury or damage to persons or property.
Version April 10, 2024
Survival. All applicable software license agreements, warranties or service agreements that are
entered into between the Contractor and Region 14 ESC under the terms and conditions of the
Contract shall survive the expiration or termination of the Contract. All Purchase Orders issued
and accepted by Contractor shall survive expiration or termination of the Contract for a period of
up to one year beyond the term of the Contract.
Tax Exempt Status. Knowing the tax laws in each state is the sole responsibility of the supplier.
Term and Renewal. The contract term is for three (3) years. The contract may be renewed for
up to two (2) additional one-year terms or any combination of time not to exceed 2 years.
Maintenance/service/supplemental agreements may be issued for up to (5) years under this
contract so long as the effective date of the maintenance/service/supplement agreement is prior
to the expiration of the contract.
Termination. This contract may be terminated at any time by mutual written consent, or by Region
14 ESC, with or without cause, upon giving thirty (30) days written notice. Region 14, at its
convenience, by written notice, may terminate this contract, in whole or in part. If this contract is
terminated, Region 14 ESC shall be liable only for payment under the payment provisions of this
contract for services rendered and accepted material received by Region 14 ESC before the
effective date of termination. Region 14 ESC reserves the right to terminate the whole or any part
of this Contract due to the failure of the supplier to carry out any term or condition of the contract.
Region 14 will issue a written ten (10) day notice of default to the supplier for acting or failing to
act as specified in any of the following: in the opinion of Region 14 ESC, the supplier provides
personnel that do not meet the requirements of the contract; In the opinion of Region 14 ESC, the
supplier fails to perform adequately the stipulations, conditions or services/specifications required
in this contract; in the opinion of Region 14 ESC, the supplier attempts to impose personnel,
materials, products or workmanship of an unacceptable quality; the supplier fails to furnish the
required service and/or product within the time stipulated in the contract; in the opinion of Region
14 ESC, the supplier fails to make progress in the performance of the requirements of the contract;
the supplier gives Region 14 ESC a positive indication that the supplier will not or cannot perform
to the requirements of the contract.
Waiver. Any waiver of any provision of this contract shall be in writing and shall be signed by the
duly authorized agent of Region 14 ESC. The waiver by either party of any term or condition of
this contract shall not be deemed to constitute waiver thereof nor a waiver of any further or
additional right that such party may hold under this contract.
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 1 of 2
NOTICE TO OFFEROR
Questions & Answers
RFP # 25-S940
Competitive Solicitation by Region 14 Education Service Center
for
Software and SaaS Solutions
See Question & Answer Acknowledgement included on the last page. Offerors should include this
acknowledgement as part of their response to this Software and SaaS Solutions RFP.
The Answers to Questions received are issued as follows:
1.Question: The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name,
contact name and title, contact phone and email, city, state, years serviced, description of services and annual
volume.”. Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
2.The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name, contact
name and title, contact phone and email, city, state, years serviced, description of services and annual volume.”.
Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
3.This RFP refers specifically to Software and Software as a Service as the scope, however on Appendix B it is
stated “A. Each offeror awarded an item under this solicitation may offer their complete product and service
offering/a balance of line. Describe the full line of products and services offered by supplier.” Would the
government please clarify if the catalog provided should include all our product/service offerings or should it be
limited to Software?
Supplier should provide product/services as outlined in the scope; anything additional may be included as
“value added products/services”
4.Some information requested is not pertinent to the Software and SaaS contract, for example: equipment
reconditioning, trade-ins, etc. Most of the shipping/delivery questions are also not relevant since most software
is delivered electronically. Would the government please let us know how we should address these questions?
If the Supplier’s position is the question is “not relevant” mark as N/A
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 2 of 2
5. The RFP requests that a price list be included. Is it sufficient to list all of the SKUs along with the % off of List
Price OR do we need to include the actual dollar amount for every SKU? On our existing OMNIA contract, we are
required only for % off of List.
As stated in the RFP “Pricing should be based on a discount from a manufacturer’s price list or catalog, or fixed
price, or combination of both”
6. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Please refer to Scope for a list of suggested categories, but not limited to
7. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Refer to question # 6
8. Does this include software for teacher and student learning?
Refer to question # 6
9. Would this RFP include software for a communication platform for schools to use to communicate with parents?
Refer to question # 6
10. We understand that the RFP seeks software and SaaS solutions, but our approach is to develop these solutions
as custom-built products tailored to client needs, which we can deliver as SaaS offerings. Would you be open to
proposals based on this model, and how would such proposals be evaluated compared to those offering pre-
built, off-the-shelf solutions?
All proposals submitted will be reviewed and evaluated
11. Do we need an active New Jersey Business Compliance to bid for this RFP
No, but if awarded, the contract will not be extended to NJ
12. Does your RFP include software services other than finance or instructional?
Refer to question # 6
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 1 of 2
NOTICE TO OFFEROR
Questions & Answers
RFP # 25-S940
Competitive Solicitation by Region 14 Education Service Center
for
Software and SaaS Solutions
See Question & Answer Acknowledgement included on the last page. Offerors should include this
acknowledgement as part of their response to this Software and SaaS Solutions RFP.
The Answers to Questions received are issued as follows:
1. Question: The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name,
contact name and title, contact phone and email, city, state, years serviced, description of services and annual
volume.”. Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
2. The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name, contact
name and title, contact phone and email, city, state, years serviced, description of services and annual volume.”.
Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
3. This RFP refers specifically to Software and Software as a Service as the scope, however on Appendix B it is
stated “A. Each offeror awarded an item under this solicitation may offer their complete product and service
offering/a balance of line. Describe the full line of products and services offered by supplier.” Would the
government please clarify if the catalog provided should include all our product/service offerings or should it be
limited to Software?
Supplier should provide product/services as outlined in the scope; anything additional may be included as
“value added products/services”
4. Some information requested is not pertinent to the Software and SaaS contract, for example: equipment
reconditioning, trade-ins, etc. Most of the shipping/delivery questions are also not relevant since most software
is delivered electronically. Would the government please let us know how we should address these questions?
If the Supplier’s position is the question is “not relevant” mark as N/A
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 2 of 2
5. The RFP requests that a price list be included. Is it sufficient to list all of the SKUs along with the % off of List
Price OR do we need to include the actual dollar amount for every SKU? On our existing OMNIA contract, we are
required only for % off of List.
As stated in the RFP “Pricing should be based on a discount from a manufacturer’s price list or catalog, or fixed
price, or combination of both”
6. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Please refer to Scope for a list of suggested categories, but not limited to
7. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Refer to question # 6
8. Does this include software for teacher and student learning?
Refer to question # 6
9. Would this RFP include software for a communication platform for schools to use to communicate with parents?
Refer to question # 6
10. We understand that the RFP seeks software and SaaS solutions, but our approach is to develop these solutions
as custom-built products tailored to client needs, which we can deliver as SaaS offerings. Would you be open to
proposals based on this model, and how would such proposals be evaluated compared to those offering pre-
built, off-the-shelf solutions?
All proposals submitted will be reviewed and evaluated
11. Do we need an active New Jersey Business Compliance to bid for this RFP
No, but if awarded, the contract will not be extended to NJ
12. Does your RFP include software services other than finance or instructional?
Refer to question # 6
13. Is the RFP process the same for current OMNIA members, as well as new?
Not sure of the question being asked. However, this RFP is issued by Region 14 ESC and any resultant
contract(s) will be made available to all OMNIA Partners members.
14. As a current OMNIA member, may we use the Excel pricing document that we currently have in place with
OMNIA for our pricing response?
Current pricing may be submitting in excel format
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 3 of 2
15. During the life of the contract, can additional SaaS products be added to the Master Agreement subsequent to
award?
Refer to Section IV Terms & Conditions; “Products and Services Additions”
16. Are five references required for each product? Or five total for the submitting vendor?
Total
17. We understand that proposals will be evaluated based on a total of 100 points for Availability of Products and
Pricing, Ability to Perform, References and Experience, and Value-Added Products/Services. Is there a minimum
score established to make the competitive range or shortlist?
No
18. How will Region 14 ESC validate a vendor’s “Ability to Perform” in areas such as national scalability, service
delivery, and warranty response, especially for smaller or emerging suppliers?
Proposals will be evaluated based on the criteria set in the RFP which include a combination of methods, i.e.
experience, national scalability, financial stability, etc. For smaller or emerging suppliers, a more thorough
review of capabilities and potential for growth and scalability.
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 1 of 2
NOTICE TO OFFEROR
Questions & Answers
RFP # 25-S940
Competitive Solicitation by Region 14 Education Service Center
for
Software and SaaS Solutions
See Question & Answer Acknowledgement included on the last page. Offerors should include this
acknowledgement as part of their response to this Software and SaaS Solutions RFP.
The Answers to Questions received are issued as follows:
1. Question: The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name,
contact name and title, contact phone and email, city, state, years serviced, description of services and annual
volume.”. Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
2. The RFP requests that for the contracts included in Section 4 that the offeror: “Include entity name, contact
name and title, contact phone and email, city, state, years serviced, description of services and annual volume.”.
Would the government please confirm that annual volume refers to dollar value of the contract?
Yes
3. This RFP refers specifically to Software and Software as a Service as the scope, however on Appendix B it is
stated “A. Each offeror awarded an item under this solicitation may offer their complete product and service
offering/a balance of line. Describe the full line of products and services offered by supplier.” Would the
government please clarify if the catalog provided should include all our product/service offerings or should it be
limited to Software?
Supplier should provide product/services as outlined in the scope; anything additional may be included as
“value added products/services”
4. Some information requested is not pertinent to the Software and SaaS contract, for example: equipment
reconditioning, trade-ins, etc. Most of the shipping/delivery questions are also not relevant since most software
is delivered electronically. Would the government please let us know how we should address these questions?
If the Supplier’s position is the question is “not relevant” mark as N/A
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 2 of 2
5. The RFP requests that a price list be included. Is it sufficient to list all of the SKUs along with the % off of List
Price OR do we need to include the actual dollar amount for every SKU? On our existing OMNIA contract, we are
required only for % off of List.
As stated in the RFP “Pricing should be based on a discount from a manufacturer’s price list or catalog, or fixed
price, or combination of both”
6. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Please refer to Scope for a list of suggested categories, but not limited to
7. Are services such as school climate surveys, employee engagement surveys, 360-degree feedback, or exit
surveys and subsequent data analysis and support within the scope of the RFP?
Refer to question # 6
8. Does this include software for teacher and student learning?
Refer to question # 6
9. Would this RFP include software for a communication platform for schools to use to communicate with parents?
Refer to question # 6
10. We understand that the RFP seeks software and SaaS solutions, but our approach is to develop these solutions
as custom-built products tailored to client needs, which we can deliver as SaaS offerings. Would you be open to
proposals based on this model, and how would such proposals be evaluated compared to those offering pre-
built, off-the-shelf solutions?
All proposals submitted will be reviewed and evaluated
11. Do we need an active New Jersey Business Compliance to bid for this RFP
No, but if awarded, the contract will not be extended to NJ
12. Does your RFP include software services other than finance or instructional?
Refer to question # 6
13. Is the RFP process the same for current OMNIA members, as well as new?
Not sure of the question being asked. However, this RFP is issued by Region 14 ESC and any resultant
contract(s) will be made available to all OMNIA Partners members.
14. As a current OMNIA member, may we use the Excel pricing document that we currently have in place with
OMNIA for our pricing response?
Current pricing may be submitting in excel format
RFP #25-S940 Software and SaaS Solutions
Questions & Answers Page 3 of 2
15. During the life of the contract, can additional SaaS products be added to the Master Agreement subsequent to
award?
Refer to Section IV Terms & Conditions; “Products and Services Additions”
16. Are five references required for each product? Or five total for the submitting vendor?
Total
17. We understand that proposals will be evaluated based on a total of 100 points for Availability of Products and
Pricing, Ability to Perform, References and Experience, and Value-Added Products/Services. Is there a minimum
score established to make the competitive range or shortlist?
No
18. How will Region 14 ESC validate a vendor’s “Ability to Perform” in areas such as national scalability, service
delivery, and warranty response, especially for smaller or emerging suppliers?
Proposals will be evaluated based on the criteria set in the RFP which include a combination of methods, i.e.
experience, national scalability, financial stability, etc. For smaller or emerging suppliers, a more thorough
review of capabilities and potential for growth and scalability.
19. Could you please clarify how pricing should be submitted for the services we propose to offer?
Refer to INSTRUCTIONS TO SUPPLIERS , section 2
20. Could you please confirm whether a pricing template will be provided?
No, refer question
to # 19
21. Would Omnia Partners consider extending the bid submission deadline by at least one week?
RFP was release on May 6th and due to set timeline, the deadline cannot be extended
22. We kindly request clarification on how vendors should indicate which categories they are bidding for.
It is up to the Offeror how they choose to identify the categories
23. On page 13, under the section “Evaluation Criteria”, where sub-section “References and Experience (20 points)”
states “Describe supplier’s reputation in the marketplace.”. Could you please elaborate on what a vendor's
answer should detail?
Statement is self-explanatory. It is up to the Offeror to provide their best response possible.
24. Regarding the requested price lists (Section V.A., page 11), is it acceptable to provide our standard revenue
share percentages in a tiered format correlating to the agency's revenue amount?
This section is not asking for a revenue amount; Offeror should provide their pricing based on discount off
from a manufacturer’s price list or catalog, or fixed price, or combination of both.
25. Would Region 14 ESC please consider extending the RFP deadline by 1-2 weeks to allow sufficient time to
thoroughly address each component of the proposal requirements?
P a g e 9 |
Section 3 – Ability to Perform
1. Include a detailed response to Appendix B, Exhibit A, OMNIA Partners Response for National
Cooperative Contract. Responses should highlight experience, demonstrate a strong national
presence, describe how supplier will educate its national sales force about the contract, describe
how products and services will be distributed nationwide, include a plan for marketing the products
and services nationwide, and describe how volume will be tracked and reported to OMNIA Partners.
Exhibit A – Response for National Cooperative Contract (3.0)
3.0 SUPPLIER RESPONSE
Supplier must supply the following information for the Principal Procurement Agency to determine
Supplier’s qualifications to extend the resulting Master Agreement to Participating Public Agencies
through OMNIA Partners.
3.1 Company
A. Brief history and description of Supplier to include experience providing similar products and
services.
PayByPhone is a global leader in mobility payment solutions, delivering a seamless, secure, and scalable
parking experience through intuitive mobile and web platforms. With over 25 years of experience, our PCI-
DSS Level 1 compliant platform is trusted by more than 1,400 cities across six countries, including major
North American municipalities, universities, and public agencies.
As a wholly owned subsidiary of Corpay, a publicly traded global payments company, PayByPhone
benefits from the stability, infrastructure, and innovation of a Fortune 1000 enterprise. This foundation
empowers us to deliver long-term, reliable service to complex public-sector operations.
Our platform is built for continuous innovation, operational excellence, and user-centric design, enabling
real-time enforcement, flexible pricing, multilingual support, and advanced reporting. In addition to smart
parking, we’re expanding into comprehensive vehicle services that support drivers throughout ownership
and maintenance, eliminating the need for hardware-based infrastructure.
Below is a brief overview of our journey and key milestones:
Figure 1 - PayByPhone's Timeline
P a g e 10 |
Experience and Track Record
Since 2000, PayByPhone has deployed mobile parking solutions in over 1,400 cities globally. Notable
recent U.S. implementations include Seattle, Miami Beach, Fort Lauderdale, Baltimore, and Kansas City,
demonstrating our ability to operate in high-demand urban environments and integrate with complex
enforcement and financial ecosystems.
In 2024 alone, PayByPhone processed over 235.5 million transactions globally, served more than 105
million users, and supported 7.8 million active users across the United States.
Figure 2 - Transaction Volumes in the US (Past 5 Years)
P a g e 11 |
Figure 3 - Active Users' Volumes in the US (Past 5 Years)
B. Total number and location of salespersons employed by Supplier.
PayByPhone’s public-sector sales team includes a national network of five team members, each
responsible for a specific U.S. region:
• Kemata McCline, Director of Sales – Oversees national sales strategy and coordination across all
regions.
• Teresa Trussell – Sales Director, Southeastern U.S.
• Joni Eros – Sales Director, Northwestern U.S.
• Sang Hwang – Sales Director, Northeastern U.S.
• Thomas McMillan – Sales Director, Southwestern U.S.
This distributed structure ensures localized support and responsiveness for Participating Agencies across
the country. Additional account managers and client success personnel are assigned post-contract to
support ongoing service and relationship management.
C. Number and location of support centers (if applicable) and location of corporate office.
PayByPhone operates a remote support model managed by two outsourced partners, complemented by
internal support teams located in the United Kingdom, Germany, France, and North America.
P a g e 12 |
D. Annual sales for the three previous fiscal years.
a. Submit FEIN and Dunn & Bradstreet report.
PayByPhone’s public-sector sales for the most recent fiscal year totaled $13,470,689. Detailed annual
sales figures for the prior two fiscal years are available upon request or can be provided as part of follow-
up documentation.
PayByPhone is currently in the process of obtaining and finalizing our FEIN and updated Dun & Bradstreet
report for submission.
E. Describe any green or environmental initiatives or policies.
PayByPhone is deeply committed to sustainable business practices that not only support our clients and
end-users but also contribute to environmental conservation and a greener future.
Below are key initiatives that reflect this commitment:
• Digital-First Approach: Our cloud-based Software-as-a-Service (SaaS) platform eliminates the
need for physical parking meters, significantly reducing hardware production, installation, and
maintenance. This minimizes energy consumption and waste, contributing to a more sustainable
city infrastructure.
• Meters for Trees Initiative: We encourage the replacement of outdated parking hardware with
mobile payments. For every ten decommissioned parking meters, PayByPhone plants a tree and
offsets one time of CO₂ emissions through a Verified Carbon Standard (VCS) project.
• Emit-less Program: We offer differential rates for high-polluting vehicles and Electric Vehicles
(EVs), encouraging environmentally friendly choices and supporting the transition to greener urban
mobility.
• Reducing Paper Waste: Mobile Payments has moved traditional operations from paper tickets
and receipts to digital transactions and e-receipts, significantly reducing paper waste and the
environmental impact of parking operations.
• Donate Your Device Initiative: Our campaign encourages customers to donate unused IT devices
to local schools, charities, and community groups, reducing electronic waste and promoting digital
inclusion.
F. Describe any diversity programs or partners supplier does business with and how Participating
Agencies may use diverse partners through the Master Agreement. Indicate how, if at all, pricing
changes when using the diversity program. If there are any diversity programs, provide a list of
diversity alliances and a copy of their certifications.
At this time, PayByPhone does not maintain any formal diversity programs or partnerships applicable to
this contract. As such, there are no associated diversity alliances, certifications, or pricing changes related
to the use of such programs under the Master Agreement.
PayByPhone remains committed to equitable business practices and is open to future opportunities to
collaborate with diverse partners as our operations evolve.
P a g e 13 |
G. Indicate if supplier holds any of the below certifications in any classified areas and include proof
of such certification in the response:
a. Minority Women Business Enterprise
☐Yes ☒No
If yes, list certifying agency: ___________________________________
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE)
☐Yes ☒No
If yes, list certifying agency: ___________________________________
c. Historically Underutilized Business (HUB)
☐Yes ☒No
If yes, list certifying agency: ___________________________________
d. Historically Underutilized Business Zone Enterprise (HUBZone)
☐Yes ☒No
If yes, list certifying agency: ___________________________________
e. Other recognized diversity certificate holder
☐Yes ☒No
If yes, list certifying agency: ____________________________________
H. List any relationships with subcontractors or affiliates intended to be used when providing
services and identify if subcontractors meet minority-owned standards. If any, list which
certifications subcontractors hold and certifying agency.
PayByPhone does not engage subcontractors or affiliates for the delivery of its core digital services under
this agreement. The only exception involves the use of signage vendors to produce branded parking
signage and related materials.
Signage providers PayByPhone may work with include Stadium Graphics, Lefco Signs, Cutting Edge
(Canada), and Sir Speedy. These partners are used on a project-by-project basis depending on location,
production needs, and client preferences. To our knowledge, none of these vendors currently hold minority-
owned business certifications.
No other subcontractors or affiliates are anticipated for service delivery under the Master Agreement at
this time.
P a g e 14 |
I. Describe how supplier differentiates itself from its competitors.
PayByPhone distinguishes itself through a proven track record of innovation, reliability, and user-first
design in the mobility payments industry. Unlike many competitors, we offer a truly global solution that
blends scalability, security, and seamless user experience with deep integration capabilities and data-
driven insights. We are also solely focused on our mobile experience, not distracted by enforcement
solutions, or payment hardware like many other competitor providers. Our commitment to customer
satisfaction, operational flexibility, and sustainability has made us the preferred mobile parking payment
provider for hundreds of municipalities, campuses, and agencies worldwide.
Why PayByPhone?
• Global Experience with Local Expertise – Trusted by over 1,400 cities and higher educational
institutions across six countries, including flagship deployments in Fort Lauderdale, Dallas, Seattle,
Vancouver, Miami, Paris, and London.
• Proven Scale & Adoption – In 2024 alone, PayByPhone processed over 235.5 million
transactions and served more than 105 million users. Our platform is built to scale, reliably
supporting high-volume, multi-stakeholder environments.
• High User Ratings – Over 1.6 million 5-star app reviews globally, reflecting a consistently
excellent user experience.
• Scalability & Flexibility – Our platform allows real-time rate adjustments without downtime,
adapting to dynamic pricing models.
• Smart & Flexible Integration – Supports automation-driven parking management solutions,
including seamless integration with a variety of parking control and enforcement systems.
• Data-Driven Insights – Visibility into driver behavior, in real time, in visual and actionable ways, to
help drive decision-making on campus.
• Security & Compliance – PCI-DSS Level 1, and SOC 2 Type 2 certified, ensuring secure
transactions, robust data protection, and compliance with industry-leading security standards.
• Multiple Payment Options – Accepts credit/debit cards, Apple Pay, Google Pay, PayPal, SMS,
and phone (IVR), ensuring accessibility for all drivers.
• Dedicated Client Support – Each client receives a named Account Manager and support from
cross-functional teams across Implementation, Operations, and Technical Support.
• Marketing & Branding Support – Ongoing advertising and promotional assistance to boost
adoption rates.
• Environmental Sustainability – Committed to reducing environmental impact through green
initiatives, including carbon offset programs and eco-friendly mobility solutions.
J. Describe any present or past litigation, bankruptcy or reorganization involving supplier.
PayByPhone has no present or past litigation, bankruptcy, or reorganization involving the company.
K. Felony Conviction Notice: Indicate if the supplier
a. is a publicly held corporation and this reporting requirement is not applicable;
P a g e 15 |
b. is not owned or operated by anyone who has been convicted of a felony; or
c. is owned or operated by and individual(s) who has been convicted of a felony and provide the
names and convictions.
a. PayByPhone, as a wholly owned subsidiary of Corpay, is considered a publicly held corporation.
As such, this reporting requirement is not applicable.
b. PayByPhone is not owned or operated by anyone who has been convicted of a felony.
c. Not applicable. PayByPhone has no owners or operators with felony convictions.
L. Describe any debarment or suspension actions taken against supplier
PayByPhone has not been subject to any debarment or suspension actions.
P a g e 16 |
3.2 Distribution, Logistics
A. Each offeror awarded an item under this solicitation may offer their complete product and
service offering/a balance of line. Describe the full line of products and services offered by supplier.
PayByPhone offers a robust, cloud-based Software-as-a-Service (SaaS) platform that not only powers
modern parking payments but also supports drivers with various aspects of vehicle ownership and
maintenance. Backed by Corpay, a Fortune 1000 global payments company, our solution extends beyond
mobile payments to enable dynamic pricing, seamless integrations, advanced analytics, and impactful
sustainability initiatives.
As part of our innovation roadmap, we are launching a fully redesigned app in July 2025, unifying the iOS,
Android, and web experience into a faster, more intuitive, and feature-rich platform. The upgrade will
introduce expanded payment options and enhanced client-facing tools, including advanced reporting and
streamlined reconciliation.
In parallel, our enhanced back-office portal offers powerful administrative capabilities, such as map-based
analytics, real-time performance dashboards, eligibility and rate management, and role-based access
controls. These tools give public agencies greater insight, control, and operational efficiency than any
traditional parking system on the market.
Core Features & Functionalities
End-User (i.e., Customer/Driver)
• Easy Registration & Session Extension: Streamlined user onboarding with quick registration
and the ability to extend parking sessions remotely via app, web, or SMS.
• Guest Account Support: Enables one-time or infrequent users to pay for parking without creating
a full account, streamlining access, and reducing onboarding barriers.
• Multiple Payment Options: Accepts payments via credit/debit card, Apple Pay, Google Pay,
PayPal, IVR (phone), SMS, and mobile web for maximum convenience and accessibility.
• Multilingual Experience: Platform supports 11 languages, including English, French, and
Spanish.
• 24/7 Multilingual Customer Support: Round-the-clock assistance via phone, chat, and email in
multiple languages to ensure a seamless experience for users and agencies.
• Data Security & Compliance: PCI-DSS Level 1 and SOC 2 Type 2 certified infrastructure,
ensuring secure, auditable, and privacy-compliant operations.
Client
• Client Portal Access: A modern administrative interface with map-based tools, role-based
permissions, and eligibility management features, empowering agencies with full operational
visibility and control.
• Multilingual Experience: Platform supports 11 languages, including English, French, and
Spanish.
• Global Rates Engine: A flexible, self-service tool that enables real-time rate configuration,
conditional pricing rules, permit eligibility, and event-specific overrides without downtime.
• Real-Time Dashboards: Monitor usage, revenue, and session metrics across zones.
• Custom Reports: Exportable data filtered by zone, user group, payment type, and more.
• Dedicated Client Support – Each client receives a named Account Manager and support from
cross-functional teams across Implementation, Operations, and Technical Support.
P a g e 17 |
• Implementation & Training Support: End-to-end onboarding, system configuration, and staff
training provided by a dedicated implementation team to ensure a smooth launch and long-term
success.
• Enforcement & System Integrations: Seamless real-time integrations with enforcement systems,
License Plate Recognition (LPR) technology, permit management tools, and municipal back-office
systems.
• Marketing & Branding Support – Ongoing advertising and promotional assistance to boost
adoption rates.
• Data Security & Compliance: PCI-DSS Level 1 and SOC 2 Type 2 certified infrastructure,
ensuring secure, auditable, and privacy-compliant operations.
• ADA & WCAG-Compliant Signage Support: Design guidance for digital and physical signage
that meets ADA and WCAG 2.1 AA standards, ensuring accessibility while aligning with agency
branding.
Additional Value-Added Features (Optional)
• Merchant of Record (MOR) Services: PayByPhone handles transaction processing and remits
net revenue via ACH, including clear remittance reports and financial support.
• Rights & Rates: Assigns user-specific pricing (e.g., residents, staff, healthcare workers) validated
in real time during a parking session.
• Merchant Coupon Solution: App-based discounts funded by local businesses or City
departments to drive downtown activity and incentivize parking near venues.
• Validations: LPR-based digital permit validation for employee, visitor, and event parking,
streamlining access and reducing administrative overhead.
• Gated Offstreet Parking: Seamless entry/exit at gated facilities using ALPR and automated
payments (e.g., Skidata, TIBA integrations), ideal for gated garages and lots.
• Text To Park: App-free parking via SMS for maximum accessibility; includes signage, enforcement
integration, and optional transaction-based fees.
• Fleet Management Solution: A scalable platform for managing multiple vehicles and users under
one account, ideal for businesses and municipal fleets.
• Push Notifications: Real-time, customizable alerts for session reminders, policy updates, special
events, and promotions to improve user engagement and compliance.
• Marketing & Adoption Support: Turnkey campaign materials, signage design, social media
toolkits, and launch support to accelerate adoption.
• Meters for Trees: An award-winning program that plants a tree for every 500 spaces converted to
mobile payment, supporting clients’ environmental and sustainability goals.
Next-Generation Capabilities (2025–2026 Roadmap)
• Future-Ready App Launch (July 2025): Unified iOS/Android/web experience with faster feature
deployment and enhanced reporting tools.
• Consumer Vehicle Payments (CVP): Enables users to manage tolls, insurance, and permits
through the PayByPhone app (coming to North America).
• Real-Time Parking Availability: Sensor-based technology delivering live occupancy data to
reduce congestion and improve curb access (pilot in France; North American expansion planned).
P a g e 18 |
• Cloud Parking API for Shared Mobility: Enables fully touchless parking workflows for shared
fleets (e.g., Free2Move) through SDK-based integration and monthly billing models.
• EV Charging Locator & Fuel Finder: Locate and pay for EV charging stations and find real-time
fuel price comparisons (powered by Plugsurfing and Allstar; available in North America soon).
• White Label Capability: Optional white-labeled solutions available to align with agency branding
across user interfaces, signage, and communications.
B. Describe how supplier proposes to distribute the products/service nationwide. Include any
states where products and services will not be offered under the Master Agreement, including U.S.
Territories and Outlying Areas.
PayByPhone delivers its services through a fully digital, cloud-based platform, enabling seamless
nationwide availability across all U.S. states, the District of Columbia, and eligible U.S. Territories. As a
Software-as-a-Service (SaaS) solution, PayByPhone requires no physical hardware installation, allowing
for rapid deployment and centralized service delivery regardless of location.
Services are supported by regionally distributed teams and a scalable infrastructure hosted in secure,
redundant environments that comply with industry standards, including PCI-DSS Level 1 and SOC 2 Type
2. Implementation, training, and ongoing support are provided remotely and tailored to each Participating
Agency’s needs.
PayByPhone has submitted the required documentation to support New Jersey business registration and
affirmative action compliance. Services are available in all U.S. states and territories under this Master
Agreement, including New Jersey.
C. Describe how Participating Agencies are ensured they will receive the Master Agreement
pricing; include all distribution channels such as direct ordering, retail or in-store locations,
through distributors, etc. Describe how Participating Agencies verify and audit pricing to ensure
its compliance with the Master Agreement.
PayByPhone ensures that all Participating Agencies receive Master Agreement pricing by offering services
exclusively through direct digital channels. These include direct agreements with agencies initiated via
PayByPhone’s dedicated account teams, as well as access to pricing and service details outlined in the
Master Agreement and maintained within our centralized sales system.
Because PayByPhone is a fully cloud-based Software-as-a-Service (SaaS) provider, there are no retail,
in-store, or third-party distributor channels involved. This eliminates pricing discrepancies across markets
and ensures consistency in how services are deployed and billed.
To verify and audit compliance with Master Agreement pricing:
• Participating Agencies are provided with a formal pricing schedule aligned with the agreed discount
structure (% off list price or fixed rate).
• Any pricing customizations or exceptions are documented through contract amendments or
addenda.
P a g e 19 |
• Detailed transaction-level reporting and monthly invoices are available through our back-office
portal, offering full transparency into rates, user activity, and applicable fees.
• A dedicated Account Manager is assigned to each agency to ensure accurate application of pricing
and ongoing adherence to contract terms.
PayByPhone’s direct distribution model, combined with robust reporting and support infrastructure,
ensures all Participating Agencies receive consistent, contract-compliant pricing under the Master
Agreement.
D. Identify all other companies that will be involved in processing, handling or shipping the
products/service to the end user.
As a fully digital Software-as-a-Service (SaaS) provider, PayByPhone manages all aspects of service
delivery internally. There are no physical products to ship or handle, and no third-party distributors involved
in delivering our core services to Participating Agencies or end users.
The use of a signage production partner however is often engaged for the optional fabrication and delivery
of co-branded physical signage (e.g., parking zone signs or decals). This partner handles printing and
shipping of signage materials based on specifications approved by each agency.
All other components, including implementation, account management, system maintenance, customer
support, and reporting, are managed directly by PayByPhone’s internal teams.
E. Provide the number, size and location of Supplier’s distribution facilities, warehouses and retail
network as applicable.
Not applicable. PayByPhone is a fully digital Software-as-a-Service (SaaS) provider and does not operate
physical distribution facilities, warehouses, or a retail network.
P a g e 20 |
3.3 Marketing and Sales
A. Given the public nature of the solicitation and contract, OMNIA Partners makes solicitation and
contract documentation, including pricing documents, available on its website so Participating
Public Agencies may easily conduct their due diligence. Describe any portions of the response
that should not be available on the website and why those portions should not be available.
PayByPhone understands and supports OMNIA Partners’ commitment to transparency by making
solicitation and contract documentation publicly available for Participating Public Agencies to conduct due
diligence. However, we respectfully request that certain portions of our response not be published on the
OMNIA website due to the proprietary and forward-looking nature of the information they contain.
Specifically, we request that the following Next-Generation Capabilities (2025–2026 Roadmap) be withheld
from public posting:
• Future-Ready App Launch (July 2025): Unified iOS/Android/web experience with enhanced
reporting and accelerated feature deployment.
• Consumer Vehicle Payments (CVP): Enables users to manage tolls, insurance, and permits
through the PayByPhone app (North American launch pending).
• Real-Time Parking Availability: Sensor-based occupancy data tools (currently piloted in France)
with future U.S. expansion planned.
• Cloud Parking API for Shared Mobility: SDK-based, touchless parking integration with monthly
billing for shared fleets (e.g., Free2Move).
• EV Charging Locator & Fuel Finder: EV charging and fuel price comparison tools powered by
Plugsurfing and Allstar, slated for future release in North America.
• White Label Capability: Optional feature enabling full interface, signage, and communication
branding customization for agency partners.
These features are part of PayByPhone’s strategic product roadmap and have not yet been publicly
launched. Premature publication of these innovations could compromise competitive advantage,
misrepresent readiness timelines, or result in market confusion prior to official release.
We are happy to provide additional context or redacted documentation upon request and will coordinate
with OMNIA to ensure that all publicly posted materials reflect our currently available offerings without
disclosing sensitive forward-looking content.
B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement
describing the strategy to immediately implement the Master Agreement as supplier’s primary go
to market strategy for Public Agencies to supplier’s teams nationwide, to include, but not limited
to:
i. Executive leadership endorsement and sponsorship of the award as the public sector go-to-
market strategy within first 10 days
ii. Training and education of Supplier’s national sales force with participation from the Supplier’s
executive leadership, along with the OMNIA Partners team within first 90 days
PayByPhone is committed to positioning the OMNIA Partners Master Agreement as our primary go-to-
market strategy for public agencies across the United States. We have developed a comprehensive 90-
day implementation and adoption plan designed to ensure alignment across executive leadership, national
sales, and implementation teams.
P a g e 21 |
Day 0–10: Executive Leadership Endorsement
• Executive Sponsorship: During the initial 10 days following the award, PayByPhone anticipates
engaging executive leadership to support internal alignment and awareness of the OMNIA Partners
Master Agreement.
• Launch Communication: Internal and external communications may be developed to highlight
the new partnership, reinforce strategic direction, and support coordinated outreach to Participating
Agencies.
Day 11–45: Training & Onboarding of Sales & Support Teams
• Internal efforts may focus on educating sales and support teams on the OMNIA contract structure,
benefits, and onboarding process for Participating Agencies.
• Training formats could include webinars, team sessions, and updated internal resources such as
quick-reference guides and FAQs.
• Supporting materials, such as co-branded pitch decks and pricing summaries, may be developed
to assist with outreach and engagement.
Day 46–90: Field Engagement, Support Readiness & Agency Enablement
• Public Sector Rollout Enablement:
o PayByPhone’s Implementation and Client Success teams will be briefed on OMNIA contract
terms, pricing models, and rollout protocols.
o Dedicated onboarding specialists will be assigned to support new Participating Agencies
under the OMNIA contract.
• Agency Onboarding Tools:
o A templated implementation plan (based on our 6–8-week rollout model) will be made
available to facilitate streamlined deployment.
o Training materials will be shared with newly onboarded agencies.
C. Provide a detailed ninety-day plan beginning from award date of the Master Agreement
describing the strategy to market the Master Agreement to current Participating Public Agencies,
existing Public Agency customers of Supplier, as well as to prospective Public Agencies
nationwide immediately upon award, to include, but not limited to:
i. Provide Supplier’s logo, content and keywords for OMNIA Partners website contract search and
ecommerce platform
PayByPhone can provide OMNIA Partners with our approved logo, descriptive company content, and
relevant keywords for use on the OMNIA website and contract search portal.
ii. Creation and distribution of an announcement or press release to Public Agencies, customers
and/or trade publications
P a g e 22 |
PayByPhone will issue a press release highlighting the OMNIA partnership and how the Master Agreement
streamlines access for public agencies.
iii. Announcement, Master Agreement details and contact information published on the Supplier’s
website within first 90 days
Within the first 90 days, PayByPhone will publish contract details and contact information related to the
Master Agreement on its website.
iv. Design, publication and distribution of co-branded marketing materials within first 90 days
PayByPhone will collaborate with OMNIA Partners to design and distribute co-branded marketing materials
during the initial 90-day period. These materials would support outreach to current and prospective public-
sector clients.
v. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual
Forum, NPI Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative
Summits, etc.) and supplier-specific trade shows, conferences and meetings throughout the term
of the Master Agreement
PayByPhone intends to explore participation opportunities with OMNIA Partners at relevant national and
regional events throughout the term of the Master Agreement, subject to internal approvals and event
relevance.
vi. Ongoing marketing and promotion of the Master Agreement throughout its term (case studies,
collateral pieces, presentations, promotions, ads in trade publications, etc.)
PayByPhone will support the ongoing marketing and promotion of the Master Agreement through a variety
of channels and formats. These may include case studies, digital collateral, co-branded presentations, and
participation in industry events. Where appropriate, promotional content may be shared via PayByPhone’s
owned platforms, and through potential placements in relevant trade publications. All promotional efforts
will aim to raise awareness of the Master Agreement and its benefits among public agencies.
vii. Dedicated OMNIA Partners page on Supplier’s website with:
• OMNIA Partners standard logo;
• Copy of original Request for Proposal;
• Copy of Master Agreement and amendments between Principal Procurement Agency and
Supplier;
P a g e 23 |
• Summary of Products and pricing;
• Marketing Materials
• Electronic link to OMNIA Partners’ website;
• A dedicated toll-free number and email address for OMNIA Partners
PayByPhone will create a dedicated landing page for OMNIA Partners that includes the OMNIA Partners
standard logo, a summary of available products and services, an electronic link to the OMNIA website, and
a dedicated point of contact (email and phone). The page may also feature marketing materials, FAQs,
and, subject to contractual review, links or references to the original RFP and Master Agreement
documents.
D. Describe how Supplier will transition any existing Public Agency customers’ accounts to the
Master Agreement available nationally through OMNIA Partners. Include a list of current
cooperative contracts (regional and national) Supplier holds and describe how the Master
Agreement will be positioned among the other cooperative agreements.
PayByPhone will work with existing public agency clients to transition accounts to the OMNIA Master
Agreement where appropriate, based on contract terms and agency preferences. Transitions would be
handled smoothly and collaboratively to avoid service disruption.
OMNIA is expected to serve as PayByPhone’s primary national cooperative contract. At this time,
PayByPhone does not hold other national cooperative agreements of similar scope and will position
OMNIA as the preferred option for public-sector engagements moving forward.
E. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide
permission for use in marketing communications and promotions. Acknowledge that use of OMNIA
Partners logo will require permission for reproduction, as well.
PayByPhone acknowledges and agrees to provide its logo(s) to OMNIA Partners and grants permission
for their use in marketing communications and promotional materials related to the Master Agreement.
PayByPhone also acknowledges that the use of the OMNIA Partners logo will require prior permission for
reproduction.
F. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public
Agencies nationwide and the timely follow up to leads established by OMNIA Partners. All sales
materials are to use the OMNIA Partners logo. At a minimum, the Supplier’s sales initiatives should
communicate:
i. Master Agreement was competitively solicited and publicly awarded by a Principal Procurement
Agency
ii. Best government pricing
iii. No cost to participate
P a g e 24 |
iv. Non-exclusive
PayByPhone confirms it will make reasonable efforts to proactively promote its goods and services to
Public Agencies nationwide and will follow up in a timely manner on leads provided by OMNIA Partners.
Sales efforts may include the use of OMNIA-branded materials to communicate that the Master Agreement
was competitively solicited and publicly awarded by a Principal Procurement Agency, offers best
government pricing, requires no cost to participate, and is non-exclusive, ensuring flexibility and
transparency for Participating Agencies.
G. Confirm Supplier will train its national sales force on the Master Agreement. At a minimum, sales
training should include:
i. Key features of Master Agreement
ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utilize the Master Agreement through
OMNIA Partners
iv. Knowledge of benefits of the use of cooperative contracts
PayByPhone confirms it will train its national sales force on the OMNIA Partners Master Agreement.
Training may include key features of the agreement, an overview of the solicitation and award process,
the range of eligible Public Agencies, and the overall benefits of utilizing cooperative contracts. This
training will help ensure the sales team can effectively communicate the value of the Master Agreement to
prospective Participating Agencies.
H. Provide the name, title, email and phone number for the person(s), who will be responsible for:
i. Executive Support: Carmen Donnell | cdonnell@paybyphone.com | +1 778 227 3245
ii. Marketing: Jacqueline Ng | Jacqueline.Ng@paybyphone.com
iii.Sales: Kemata McCline | KEMATA.MCCLINE@paybyphone.com
iv.Sales Support: Cameron Sinclair | csinclair@paybyphone.com
v.Financial Reporting: Kavita Thakorlal | kavita.thakorlal@paybyphone.com
vi.Accounts Payable: Kavita Thakorlal | kavita.thakorlal@paybyphone.com
vii.Contracts: Carmen Donnell | cdonnell@paybyphone.com
I. Describe in detail how Supplier’s national sales force is structured, including contact information
for the highest-level executive in charge of the sales team.
PayByPhone’s national sales force is structured to serve the diverse needs of public-sector clients across
North America, including municipalities, universities, and transportation authorities. The team operates
regionally and is supported by subject matter experts in legal, implementation, finance, and compliance to
P a g e 25 |
ensure that pricing models, contract structures, and onboarding are aligned with client requirements and
evolving industry standards.
Sales team members are trained to understand and communicate the nuances of PayByPhone’s two
primary fee structures:
• Standard Model: Where PayByPhone charges a transaction fee to the operator, and the operator
sets and collects a user-facing convenience fee.
• Direct User Charging Model: Where PayByPhone charges a service fee directly to the end user,
eliminating the need for operator transaction or convenience fees.
Each model influences the financial and operational setup for the client and is presented transparently
during the sales process, including discussions on funds flow, tax treatment, and Merchant of Record
(MOR) responsibilities. The sales team is also equipped to explain proposed pricing scenarios and ensure
clients understand the legal, accounting, and compliance considerations tied to each model.
Sales activities are supported by a dedicated account management team, a centralized implementation
function, and strategic oversight to ensure alignment between public-sector goals and PayByPhone’s
delivery capabilities.
For inquiries related to national sales strategy or executive-level engagement, the highest-level contact
currently overseeing public-sector sales in North America is:
• Carmen Donnell | Managing Director, North America | Email: cdonnell@paybyphone.com
Carmen provides strategic direction for PayByPhone’s public-sector growth and collaborates closely with
internal departments to support long-term client success.
I. Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow
and service the national program.
PayByPhone’s sales, implementation, and client success teams will coordinate with OMNIA Partners to
support the launch and growth of the national program. This may include joint marketing efforts, lead follow-
up, co-branded collateral, and participation in OMNIA-sponsored events.
Sales teams will be trained on the Master Agreement and work with OMNIA to promote it as a streamlined
procurement option. Participating Agencies onboarded through OMNIA will receive consistent support,
with ongoing collaboration to ensure program success and adoption nationwide.
J. Explain in detail how Supplier will manage the overall national program throughout the term of
the Master Agreement, including ongoing coordination of marketing and sales efforts, timely new
Participating Public Agency account set-up, timely contract administration, etc.
PayByPhone will manage the OMNIA Partners program through coordinated efforts across sales,
marketing, and implementation teams. A dedicated team will oversee account setup, contract
administration, and ongoing support to ensure timely onboarding and service delivery.
Marketing and sales activities will be aligned with OMNIA through regular check in calls with the OMNIA
Account Executive, joint campaigns, updated materials, and participation in key events. Contract
management, including updates and compliance, will be centrally coordinated to ensure consistency
across all Participating Agencies.
P a g e 28 |
iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public
Agency refuses to utilize Master Agreement (Contract Sales are not reported to OMNIA Partners).
iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master
Agreement, and include Master Agreement as the alternate or additional proposal.
Detail Supplier’s strategies under these options when responding to a solicitation.
In the event that a Public Agency issues its own solicitation for products or services covered under the
OMNIA Partners Master Agreement, PayByPhone may evaluate the opportunity and respond based on
the specific conditions of the procurement.
Possible approaches may include:
• Referencing Master Agreement pricing where allowed and appropriate.
• Offering pricing below the Master Agreement’s not-to-exceed rates if competitive conditions justify
it, while continuing to align with the Master Agreement where feasible.
• Responding outside the scope of the Master Agreement only if the Public Agency expressly does
not permit use of cooperative contracts.
• Submitting Master Agreement pricing as an alternate proposal if multiple responses are permitted.
This flexible approach allows PayByPhone to address varying procurement requirements while supporting
the broader goals of the OMNIA cooperative purchasing program when possible.
P a g e 29 |
2. The successful supplier will be required to sign Appendix B, Exhibit B, OMNIA Partners
Administration Agreement prior to contract award. Suppliers should have any reviews required to
sign the document prior to submitting a response. Supplier’s response should include any
proposed exceptions to OMNIA Partners Administration Agreement.
PayByPhone reviews and negotiates all contracts directly and will evaluate the OMNIA Partners
Administration Agreement as part of its internal legal review process. At this time, no exceptions are
proposed; however, final acceptance will be subject to successful completion of that review.
3. Include completed Appendix B, Exhibits F. Federal Funds Certifications and G. New Jersey
Business Compliance.
See Appendix 1
4. Provide available ordering methods (online ordering, order tracking, search options, order
history, etc.).
As a digital Software-as-a-Service (SaaS) platform, PayByPhone does not require traditional product
ordering. Services are initiated through executed agreements and system configuration rather than an
online checkout process. Each contract, or order, is created by the responsible Sales Director, directly
with the purchasing agency. The contract will call out services ordered.
5. What is supplier’s average on time delivery rate? Describe Supplier’s history of meeting the
shipping and delivery timelines.
As a digital SaaS provider, PayByPhone does not ship physical products. Service delivery involves system
setup and onboarding, which typically occurs within 6–8 weeks and is managed collaboratively with each
agency.
PayByPhone has a strong history of meeting implementation timelines. For signage, a third-party print
vendor is used, and deliveries are coordinated to align with client schedules.
6. Describe how supplier responds to emergency orders.
As a digital SaaS provider, PayByPhone does not process traditional product orders. However, in time-
sensitive or urgent scenarios, such as accelerated onboarding, rate changes, or system updates,
PayByPhone can prioritize support through its dedicated account management and technical teams.
Emergency requests are triaged promptly, and resources are allocated to ensure minimal disruption and
timely resolution.
P a g e 30 |
7. What is supplier’s average Fill Rate?
As a Software-as-a-Service (SaaS) provider, PayByPhone does not fulfill traditional product orders and
therefore does not calculate a fill rate in the conventional sense. However, service delivery, such as
onboarding, rate configurations, and system updates, is consistently completed on schedule and in full
according to project requirements.
8. Describe supplier’s return and restocking policy.
As a digital Software-as-a-Service (SaaS) provider, PayByPhone does not offer physical products and
therefore does not have a return or restocking policy. All services are delivered electronically and managed
through contractual agreements with Participating Agencies. Any service adjustments or cancellations are
handled in accordance with the terms outlined in the agreement.
9. Describe supplier’s ability to meet service and warranty needs. Proposal should address life
expectancy of equipment under normal use; applicable warranty and/or guarantees of equipment
and installations including any conditions and response time for repair and/or replacement of any
components during the warranty period; availability of replacement parts; and detailed information
as to proposed return policy on all equipment.
As a cloud-based Software-as-a-Service (SaaS) provider, PayByPhone does not supply physical
equipment or hardware and therefore does not offer warranties, replacement parts, or return policies
related to installations. All services are delivered digitally and governed by contractual terms outlining
service levels, system uptime expectations, and support response times.
In the event a bug or technical issue is discovered, clients can report it directly to our Client Support Team.
Each submission is triaged, tracked, and escalated based on severity, through our Zendesk-powered
support platform. Our internal teams work promptly to identify the root cause, implement a resolution, and
deploy necessary fixes. Updates and patches are rolled out automatically through our platform to minimize
downtime and disruption, ensuring that clients always have access to the most secure and stable version
of the system.
10. Describe any extended warranty programs or service maintenance programs.
As a digital Software-as-a-Service (SaaS) provider, PayByPhone does not offer traditional extended
warranty or equipment maintenance programs. However, all clients benefit from ongoing platform support,
regular system updates, and continuous monitoring as part of the standard service.
Participating Agencies receive access to technical support, account management, and platform
enhancements at no additional cost, ensuring long-term system reliability without the need for separate
maintenance contracts.
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11. The supplier shall provide timely and accurate technical advice and sales support. The supplier
shall respond to such requests within one (1) working day after receipt of the request. Describe
supplier’s customer service/problem resolution process and ability to meet the one working day
response time. Include hours of operation, number of services, etc.
PayByPhone provides high-touch, responsive support to Participating Agencies through a dedicated
account manager, a specialized client support team, and a 24/7/365 end-user service line. Administrative
inquiries are typically acknowledged within one business day, with urgent technical issues often addressed
by the next business day.
Support is coordinated using Zendesk, our cloud-based ticketing system that tracks response times,
monitors performance, and triggers alerts for recurring issues. Standard technical inquiries are typically
responded to within 60 minutes during business hours (8 a.m.–5 p.m. local time, Monday–Friday).
For emergency situations, agency staff can contact our 24/7/365 toll-free support line or email with issue
details for escalation.
Training is delivered virtually or through self-paced resources and includes tailored programs for system
administrators, enforcement teams, finance staff, and customer service representatives. All training is
supported by updated documentation and refresher sessions as needed.
This support structure ensures timely resolution, transparency, and long-term success for Participating
Agencies using the PayByPhone platform.
12. Describe supplier’s contract implementation/customer transition plan.
PayByPhone follows a structured, proven implementation framework designed to ensure a smooth, timely
transition for Participating Agencies under the OMNIA Master Agreement. Our typical onboarding timeline
spans 6–8 weeks, depending on the timely receipt of required information and inputs from the client, but
our flexible, collaborative approach allows us to adapt to each agency’s unique needs and launch
schedule.
Each agency is supported by a dedicated Account Manager and an experienced implementation team who
oversee all key workstreams, system setup, rate configuration, financial onboarding, staff training, and
marketing coordination. Agencies that require signage support are also guided through collaborative
design and content development, with installation responsibilities remaining at the local level.
Standard Implementation Plan
1. Kick-Off Meeting – Align on scope, stakeholders, timeline, and contract requirements.
2. Data Collection – Gather rate structures, parking locations, enforcement rules, and agency
contacts.
3. Financial Setup – Configure payment accounts, validate remittance processes, and run test
transactions.
4. System Configuration – Load parking rules, rates, and zone data into the platform.
5. Testing & QA – Conduct internal validation and agency-led user acceptance testing (UAT).
6. Enforcement Integration – Set up and test LPR or handheld enforcement system integrations.
7. Marketing & Signage – Provide signage design support and launch communication materials
aligned with agency branding.
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8. Training & Knowledge Transfer – Deliver role-based training to admin, enforcement, finance, and
support teams.
9. Go-Live & Post-Launch – Final system checks, real-time monitoring, and ongoing support.
Training and Support
PayByPhone provides comprehensive training tailored to the needs of each agency. Training is offered
virtually or self-paced via digital resources and supported by updated user manuals and guides. Ongoing
refresher sessions are available post-launch to ensure staff remain up to date on new features and best
practices.
This implementation model is scalable, repeatable, and built to ensure Participating Agencies can quickly
transition to a fully operational system with minimal disruption and full confidence in service continuity.
13. Describe the financial condition of supplier.
PayByPhone U.S. Inc. is a wholly owned subsidiary of PayByPhone Technologies Inc., which is itself
wholly owned by Corpay, a publicly traded Fortune 1000 global payments company. As part of Corpay’s
corporate family, both PayByPhone U.S. Inc. and PayByPhone Technologies Inc. benefit from strong
financial backing, stable infrastructure, and robust compliance frameworks. This corporate structure
ensures operational continuity and supports our ability to deliver long-term, scalable services to public-
sector clients with confidence and financial stability.
We respectfully request that PayByPhone Technologies Inc., as the 100% owner of PayByPhone U.S.
Inc., be included in the business account and recognized as an additional contracting entity for the
provision of mobile payment services under this agreement.
14. Provide a website link to review website ease of use, availability, and capabilities related to
ordering, returns and reporting. Describe the website’s capabilities and functionality.
PayByPhone’s public website can be accessed at: www.paybyphone.com
As a Software-as-a-Service (SaaS) provider, PayByPhone does not offer traditional e-commerce functions
such as online ordering or returns. Instead, the website serves as a central hub for drivers, partners, and
public agencies to learn about PayByPhone’s services, explore coverage areas, and access helpful
resources. It features:
• Service Information: Overview of PayByPhone’s mobile payment platform, benefits, and key
features
• City Finder Tool: Searchable map showing PayByPhone-enabled parking locations worldwide
• Support Center: Extensive self-help resources, FAQs, and multilingual support contact information
• Mobile Payment Access: Drivers can initiate or extend parking sessions directly through the
mobile web version
• App Download Links: Direct links to the iOS and Android app stores
• Sustainability and Innovation Highlights: Information on PayByPhone’s green initiatives and
upcoming platform enhancements
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The website is fully mobile-responsive, WCAG-compliant, and optimized for accessibility across devices.
For Participating Agencies, PayByPhone provides access to a secure administrative portal (separate from
the public website). This portal enables authorized agency staff to:
• Manage rate and zone configurations
• Access real-time parking activity and revenue data
• Generate financial and operational reports
• Administer staff roles and permissions
• Track user trends and system performance
15. Describe the supplier’s safety record.
As a digital Software-as-a-Service (SaaS) provider, PayByPhone does not manufacture, distribute, or
install physical equipment and therefore does not maintain a traditional workplace safety or incident record
related to physical operations. However, PayByPhone maintains rigorous internal protocols for employee
well-being, data security, and service reliability, and complies with all applicable labor and workplace
regulations in the jurisdictions where it operates.
16. Describe technology used to support the contract.
PayByPhone delivers its services through a secure, cloud-based Software-as-a-Service (SaaS) platform
designed specifically for public-sector parking and mobility management. The system supports:
• Real-time parking transactions via mobile app, web, phone (IVR), and SMS
• A scalable global architecture hosted in secure, redundant environments
• A secure back-office portal for agencies to manage zones, rates, reports, and user roles
• API integrations with enforcement systems, License Plate Recognition (LPR), and third-party
platforms
• PCI-DSS Level 1 and SOC 2 Type 2 compliance for data security and financial processing
• Zendesk CRM for issue tracking, support analytics, and proactive service monitoring
• Optional add-ons
This technology stack ensures reliability, configurability, and transparency for Participating Agencies using
the OMNIA Master Agreement.
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17. Provide any additional information relevant to this section.
PayByPhone is committed to delivering innovative, secure, and accessible parking solutions that evolve
alongside the needs of Public Agencies. As part of Corpay, a Fortune 1000 global payments company, we
bring financial stability, scalable infrastructure, and a long-term vision to every engagement.
Our platform is continuously enhanced with new features, ensuring Participating Agencies benefit from
forward-looking mobility solutions throughout the life of the contract. We welcome the opportunity to
support agencies nationwide through the OMNIA Partners cooperative.
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Section 4 – References & Experience
1. Provide a brief history of the supplier, including year it was established and corporate office
location.
PayByPhone is a global leader in mobility payment solutions, delivering a seamless, secure, and scalable
parking experience through intuitive mobile and web platforms. With over 25 years of experience, our PCI-
DSS Level 1 compliant platform is trusted by more than 1,400 cities across six countries, including major
North American municipalities, universities, and public agencies.
As a wholly owned subsidiary of Corpay, a publicly traded global payments company, PayByPhone
benefits from the stability, infrastructure, and innovation of a Fortune 1000 enterprise. This foundation
empowers us to deliver long-term, reliable service to complex public-sector operations.
Our platform is built for continuous innovation, operational excellence, and user-centric design, enabling
real-time enforcement, flexible pricing, multilingual support, and advanced reporting. In addition to smart
parking, we’re expanding into comprehensive vehicle services that support drivers throughout ownership
and maintenance, eliminating the need for hardware-based infrastructure.
Below is a brief overview of our journey and key milestones:
Figure 4 - PayByPhone's Timeline
Company Profile
• Legal name of Proposer company: PayByPhone U.S.1 Inc. c/o Corpay
• Name of Parent Corporation, if any: Corpay
• Business Address: 3280 Peachtree Road, Suite 2400, Atlanta, GA 30305, USA
1 We respectfully request that PayByPhone Technologies Inc., as the 100% owner of PayByPhone U.S. Inc., be
included in the business account and recognized as an additional contracting entity for the provision of mobile
payment services under this agreement.
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• Year Established: 2000
• Number of years in Business: 25 years
• Total Number of Employees: 270
2. Describe supplier’s reputation in the marketplace.
Since 2000, PayByPhone has deployed mobile parking solutions in over 1,400 cities globally. Notable
recent U.S. implementations include Seattle, Miami Beach, Fort Lauderdale, Baltimore, and Kansas City,
demonstrating our ability to operate in high-demand urban environments and integrate with complex
enforcement and financial ecosystems.
In 2024 alone, PayByPhone processed over 235.5 million transactions globally, served more than 105
million users, and supported 7.8 million active users across the United States.
Figure 5 - Transaction Volumes in the US (Past 5 Years)
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Figure 6 - Active Users' Volumes in the US (Past 5 Years)
3. Describe supplier’s reputation of products and services in the marketplace.
PayByPhone’s cloud-based Software-as-a-Service (SaaS) platform is highly regarded in the marketplace
for its reliability, scalability, and user-centric design. Our services consistently receive strong feedback
from both end users and public-sector clients, with over 1.6 million 5-star reviews across iOS and Android
reflecting a seamless and intuitive parking experience.
Our SaaS platform supports flexible rate structures, real-time data reporting, API integrations with
enforcement and payment systems, and role-based administrative controls, all hosted in secure, redundant
environments that meet PCI-DSS Level 1 and SOC 2 Type 2 standards.
PayByPhone’s reputation is built on more than two decades of delivering innovative, high-performing
solutions to cities, universities, and agencies globally, backed by continuous platform enhancements that
support evolving mobility needs.
4. Describe the experience and qualifications of key employees.
PayByPhone is supported by a multidisciplinary team of seasoned professionals with deep expertise in
parking technology, operations, public-sector sales, client success, and mobility innovation. The following
key personnel contribute to the successful delivery and ongoing support of programs under the OMNIA
Partners Master Agreement:
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• Jonny Combe, President & Chief Executive Officer (CEO) – Provides overall leadership and
strategic vision. With a strong background in mobility innovation, Jonny guides company direction
and public-sector alignment.
• JP LeBlanc, Chief Technology Officer (CTO) – Leads the company’s technology roadmap,
including platform development, integrations, and system security.
• Anthony Cashel, Chief Operations Officer (COO) – Oversees service delivery, operational
strategy, and performance across PayByPhone’s global footprint.
• Carmen Donnell, Managing Director, North America – Provides strategic leadership for public-
and private-sector initiatives across the U.S. and Canada, ensuring long-term client success and
market growth.
• Kemata McCline, Director of Sales – Responsible for national sales leadership and strategic
public-sector engagement.
• Teresa Trussell, Regional Sales Director – Leads agency engagement across the Southeastern
U.S. with expertise in client acquisition, contract management, and cooperative purchasing.
• Joni Eros, Regional Sales Director – Oversees public-sector relationships in the Northwestern
U.S., offering consultative support and regional strategy execution.
• Sang Hwang, Regional Sales Director – Manages partnerships in the Northeastern U.S., with
deep experience in mobility and technology-driven sales.
• Thomas McMillan, Regional Sales Director – Supports growth across the Southwestern U.S.,
focusing on municipal and institutional mobility solutions.
• Director of Client Success – [Role currently vacant] — This leadership role oversees the national
client success team to ensure operational excellence and customer satisfaction.
• Dedicated Account Manager(s) – Serve as the primary point of contact for Participating Agencies,
coordinating day-to-day support, performance reviews, and escalations.
• Cameron Sinclair, Manager, Operations & Implementations, North America – Leads system
integrations, technical configuration, and enforcement connectivity.
• Courtney Jewell, Client Success Onboarding Manager – Manages onboarding timelines,
merchant account setup, portal configuration, and training delivery.
• Jacqueline Ng, Marketing Manager – Oversees Go-Live campaigns to increase awareness
and adoption in our public sector clients.
• Jesse Wood, Senior Multimedia Designer – Oversees development of branded materials,
signage, and educational assets to support user adoption and agency communications.
Together, this experienced team ensures smooth implementation, strategic alignment, and long-term
support for agencies using PayByPhone’s platform under the OMNIA Master Agreement.
We acknowledge that OMNIA Partners has not requested resumes for key staff members. With that in
mind and knowing that staff may change on a project-by-project basis, PayByPhone would be happy to
supply resumes upon request when and where needed.
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Figure 7 - Organizational Chart
5. Describe supplier’s experience working with the government sector.
PayByPhone has over 25 years of experience serving the public sector, with successful deployments in
more than 1,400 cities worldwide, including major U.S. municipalities such as Seattle, Miami Beach, Fort
Lauderdale, Baltimore, and Kansas City. Our platform is trusted by governments at the city, county, and
state levels, as well as by transit agencies and universities.
We understand the unique procurement, compliance, and reporting requirements of public-sector clients
and offer a flexible, secure platform that supports ADA, WCAG 2.1, PCI-DSS Level 1, and SOC 2 Type 2
standards. Our dedicated public-sector sales and support teams provide tailored implementation, training,
and account management to ensure long-term success for government partners across North America.
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6. Describe any social diversity initiatives.
PayByPhone is committed to fostering an inclusive and diverse workplace and supporting equitable access
through its products and practices. While not currently part of a formal diversity certification program,
PayByPhone promotes social equity through:
• Accessible Product Design: Ensuring our mobile app and web platform meet WCAG 2.1 Level
AA and ADA compliance standards, making parking more accessible for all users, including those
with disabilities.
• Inclusive Hiring Practices: PayByPhone supports diversity in recruitment by promoting equal
opportunity hiring and creating inclusive candidate pipelines across North America and globally.
• Community-Focused Programs: Initiatives such as Meters for Trees, Emit-less, and Donate Your
Device are designed to support environmental and social goals that benefit underrepresented
communities.
• As a subsidiary of Corpay, PayByPhone also aligns with corporate-level ESG (Environmental,
Social, and Governance) priorities that promote equity, sustainability, and responsible business
practices.
7. Describe past litigation, bankruptcy, reorganization, state investigations of entity or current
officers and directors.
To the best of our knowledge, PayByPhone and its current officers and directors have not been involved
in any litigation, bankruptcy, reorganization, or state investigations that would be material to this contract
or impact our ability to deliver services under the Master Agreement.
8. Provide a minimum of 5 customer references relating to the products and services within this
RFP. Include entity name, contact name and title, contact phone and email, city, state, years
serviced, description of services and annual volume.
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9. Region 14 ESC reserves the right to make such additional investigations as it deems necessary
to establish the competence and financial stability of any submitting a proposal.
PayByPhone acknowledges and respects Region 14 ESC’s right to conduct any additional investigations
it deems necessary to assess the competence and financial stability of proposers. We are prepared to
cooperate fully and provide any requested documentation or clarification to support that review.
10. Provide any additional information relevant to this section.
As a subsidiary of Corpay, a Fortune 1000 global payments company, PayByPhone brings the financial
stability, security infrastructure, and operational maturity expected of a long-term public-sector partner. Our
proven track record with government clients, scalable SaaS platform, and commitment to accessibility and
sustainability uniquely position us to support Participating Agencies under the OMNIA Master Agreement.
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Appendix A – Required Documents:
1. Antitrust Certification Statement (Tex. Government Code § 2155.005)
2. Implementation of House Bill 1295 Certificate of Interested Parties (Form 1295)
3. Texas Government Code 2270 Verification Form
4. Any additional agreements supplier will require Participating Agencies to sign
Version April 10, 2024
Appendix A, DOC # 2
Implementation of House Bill 1295
Certificate of Interested Parties (Form 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter
into certain contracts with a business entity unless the business entity submits a disclosure of
interested parties to the governmental entity or state agency at the time the business entity
submits the signed contract to the governmental entity or state agency. The law applies only
to a contract of a governmental entity or state agency that either (1) requires an action or vote
by the governing body of the entity or agency before the contract may be signed or (2) has a
value of at least $1 million. The disclosure requirement applies to a contract entered into on or
after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that law,
prescribe the disclosure of interested parties form, and post a copy of the form on the
commission’s website. The commission adopted the Certificate of Interested Parties form
(Form 1295) on October 5, 2015. The commission also adopted new rules (Chapter 46) on
November 30, 2015, to implement the law. The commission does not have any additional
authority to enforce or interpret House Bill 1295.
Filing Process:
Staring on January 1, 2016, the commission made available on its website a new filing
application that must be used to file Form 1295. A business entity must use the application to
enter the required information on Form 1295 and print a copy of the completed form, which will
include a certification of filing that will contain a unique certification number. An authorized
agent of the business entity must sign the printed copy of the form. The completed Form 1295
with the certification of filing must be filed with the governmental body or state agency with
which the business entity is entering into the contract.
The governmental entity or state agency must notify the commission, using the commission’s
filing application, of the receipt of the filed Form 1295 with the certification of filing not later
than the 30th day after the date the contract binds all parties to the contract. This process is
known as acknowledging the certificate. The commission will post the acknowledged Form
1295 to its website within seven business days after receiving notice from the governmental
entity or state agency. The posted acknowledged form does not contain the declaration of
signature information provided by the business.
A certificate will stay in the pending state until it is acknowledged by the governmental agency.
Only acknowledged certificates are posted to the commission’s website.
Electronic Filing Application:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Frequently Asked Questions:
https://www.ethics.state.tx.us/resources/FAQs/FAQ Form1295.php
Changes to Form 1295: https://www.ethics.state.tx.us/data/filinginfo/1295Changes.pdf
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Section 5 – Value Added Products & Services
1. Provide any additional information related to products and services supplier proposes to
enhance and add value to the contract.
Backed by our parent company, Corpay, a global leader in vehicle and financial payment technologies,
PayByPhone is rapidly evolving into a comprehensive, mobility-centric platform. In the second half of 2025,
we will launch a next-generation app that consolidates vehicle-related payments, including parking and
various vehicle-related payment services into one seamless experience. This innovation directly aligns
with the broader goals of integrated, user-friendly, and future-ready urban mobility solutions.
In response, PayByPhone is pleased to offer a comprehensive suite of value-added features that go
beyond core mobile payment functionality. These optional services are designed to align with long-term
goals for integrated mobility, operational efficiency, sustainability, and community engagement, and can
be tailored to support evolving curbside strategies.
Available Features Include:
• Future-Ready App Platform: Launching July 2025, our redesigned app delivers a unified
experience across devices, with faster updates, more payment options, and enhanced reporting
for our clients.
• Consumer Vehicle Payments (CVP): Enables users to manage tolls, insurance, and permits
through the PayByPhone app (coming to North America).
• EV Charging Locator & Fuel Finder: Locate and pay for EV charging stations and find real-time
fuel price comparisons (powered by Plugsurfing and Allstar; available in North America soon).
• Real-Time Parking Availability: Sensor-based technology delivering live occupancy data to
reduce congestion and improve curb access (pilot in France; North American expansion planned).
• Cloud Parking API for Shared Mobility: Enables fully touchless parking workflows for shared
fleets (e.g., Free2Move) through SDK-based integration and monthly billing models.
• Fleet Management Solution: A scalable platform for managing multiple vehicles and users under
one account, ideal for businesses and municipal fleets.
• Validations: LPR-based digital permit validation for employee, visitor, and event parking,
streamlining access and reducing administrative overhead.
• Merchant Coupon Solution: App-based discounts funded by local businesses or City
departments to drive downtown activity and incentivize parking near venues.
• Rights & Rates: Personalized pricing engine that supports clients’ eligibility groups such as
residents, City employees, or healthcare workers.
• Text To Park: App-free parking via SMS for maximum accessibility; includes signage, enforcement
integration, and optional transaction-based fees.
• Merchant of Record (MOR) Services: PayByPhone handles payment processing, reporting, and
daily ACH remittance, simplifying financial operations for the client.
• Meters for Trees: An award-winning program that plants a tree for every 500 spaces converted to
mobile payment, supporting our clients’ environmental and sustainability goals.
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• Gated Offstreet Parking: Seamless entry/exit at gated facilities using ALPR and automated
payments (e.g., Skidata, TIBA integrations), ideal for gated garages, and lots.
These innovations position PayByPhone not just as a vendor, but as a strategic mobility partner committed
to exceeding expectations. We deliver truly connected, future-ready, and equitable parking experiences
tailored to meet evolving needs.
Figure 8 - PayByPhone's Value-Added Solutions
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Streamlined and Integrated Mobility Activities, Payments, and Innovation Roadmap
PayByPhone is rapidly evolving into a holistic urban mobility platform, designed to support clients in
creating seamless transportation experiences for residents and visitors. As part of Corpay, a global leader
in financial technology solutions since 2023, PayByPhone is expanding beyond parking to support a full
range of vehicle-related payments and services.
Our Future-Ready Mobility Platform
As part of our long-term investment in innovation, PayByPhone is launching our most significant
app rebuild to date. The platform has been re-engineered from the ground up to unify iOS, Android,
and web experiences, delivering greater accessibility, more payment options, and faster feature
deployment. For end users, this means a more intuitive, consistent, and modernized experience across all
devices. For our clients, the redesigned platform offers enhanced reporting, simplified reconciliation, and
improved communication tools, setting a strong foundation for multimodal mobility offerings and long-term
platform scalability. This investment reinforces PayByPhone’s position as a trusted, forward-thinking
partner for our clients and will be available by the end of July 2025.
Consumer Vehicle Payments (CVP)
Currently live in the UK and scheduled for North American release soon, our Consumer Vehicle
Payments (CVP) initiative enables users to manage vehicle-related expenses such as tolls,
insurance, and permits directly through the PayByPhone app. This integrated solution simplifies
administrative tasks and enhances convenience for drivers.
EV Charging Locator & Fuel Finder Tools
We are also rolling out EV Charging Locator and EV Payment features powered by our sister
company Plugsurfing. These tools help EV drivers find charging stations by connector type, speed,
availability, and price, and allow direct payment within the app.
Complementing this, our Fuel Locator, powered by Allstar, provides real-time fuel price comparisons and
directions to nearby stations. Both solutions are already live in select international markets and will be
available in North America by 2026.
Figure 9 - EV Charging Locator & Fuel Finder
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Real-Time Parking Availability
Additionally, PayByPhone is piloting real-time
parking availability technology, powered by
sensors and smart parking infrastructure.
Currently being tested in France, this feature delivers
live occupancy data to help reduce congestion and
improve curbside efficiency. Plans are underway to bring
this technology to North America, including applications
for municipal and higher educational environments.
Cloud Parking API & Shared Mobility Integration
These innovations also include PayByPhone’s Cloud Parking API, currently in use with Free2Move
in Germany. This API enables fully touchless parking workflows for shared mobility providers by
automating session start/stop without driver interaction. Integrated via SDK, it manages session
creation, rate selection, and enforcement notification, ensuring seamless coordination with municipal
systems.
Paired with a credit account billing model (used for asynchronous monthly invoicing instead of real-time
card authorization), this solution reduces transaction fees, improves reconciliation accuracy, and enables
scalable integration. It reflects PayByPhone’s ability to deliver white-labeled, mobility-focused integrations,
an approach that will be extended to North America.
Figure 11 - Free2Move
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PayByPhone’s Fleet Management Solution
PayByPhone Business is a dedicated, scalable fleet management solution that enables
businesses, service providers, and municipal departments to manage multiple vehicles and users
under a single centralized account. This feature supports unified billing, real-time usage tracking,
and secure administrative control. Fleet managers can easily add or remove vehicles, assign parking
permissions, and access detailed reporting, streamlining operations and ensuring only approved users
park in designated zones. The platform is ideal for managing city contractor fleets, healthcare providers,
and other essential service vehicles.
Key Features & Benefits
• Centralized Control – Fleet managers can add or remove authorized users and vehicles through
a secure dashboard.
• Unified Billing – All parking charges are billed to a single business payment method, with
consolidated reporting for streamlined expense management.
• Scalability – No limit on the number of vehicles or users that can be added to a business account.
• Automated Access & Security – Unlinked vehicles are instantly removed from payment access
to protect business accounts.
• Real-Time Visibility – Track usage by location, time, and cost from any device.
• Custom Rate Support – Use of Rights & Rates to assign tailored pricing for user categories such
as:
o Commercial fleets
o Healthcare or essential workers
o Non-profits and service providers
Benefits to the Client (e.g., cities)
• Increased Compliance & Control – Ensure only approved users access designated parking
zones.
• Operational Efficiency – Reduces manual ticketing and administrative burden.
• Revenue Transparency – Improves oversight of commercial parking activity.
• Data-Driven Decisions – Access actionable insights through reporting and usage analytics.
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Figure 12 - PayByPhone Business – Fleet Management Solution
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Figure 13 - PayByPhone Business – Fleet Management Solution
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Validations Solution for Virtual Parking Permits
Through integration with Offstreet Technology Inc., a trusted third-party provider, PayByPhone
offers an optional, scalable Validations solution for managing visitor, employee, and customer
parking.
Designed for departments, event venues, and businesses, this LPR-based solution eliminates the need
for physical permits and improves compliance through real-time enforcement integration.
Key Features & Benefits
• Self-Managed Parking – City departments and merchants can manage validations independently.
• Customizable Rules – Set usage limits, time-of-day access, and role-based permissions.
• Advanced Analytics – Track usage patterns and access trends with custom reporting fields.
• Improved Compliance – Real-time data sync ensures accurate enforcement and reduced misuse.
This digital-first validation service reduces administrative effort and is available as an optional add-on with
a monthly subscription fee.
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Figure 14 - Offstreet Validation
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Figure 15 - Offstreet Validation
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“Merchant Coupon” Solution
As an optional add-on feature, PayByPhone offers a digital Merchant Coupon solution that enables
local businesses, event organizers, and City departments to provide parking discounts to drivers
near participating venues.
This solution is ideal for promoting economic development, business engagement, and special event
participation, offering merchants a way to incentivize visits through real-time, app-based parking discounts.
Key Features & Benefits
• Digital Wallet System – Participating merchants fund a wallet to cover user parking discounts.
• In-App Discovery – Drivers in eligible zones see a “View Coupons Near Me” option within the
PayByPhone app.
• QR Code Redemption – Users scan a rotating QR code displayed at the business to instantly
apply the discount.
• Flexible Application – Discounts can be applied during checkout or post-session, based on setup.
• Usage Reporting – Merchant engagement and coupon redemption rates are tracked in real time.
This merchant-driven parking incentive tool supports our clients’ goals around community engagement
and downtown activation. It is available as an optional add-on, with a monthly subscription or per-
transaction fee for participating merchants.
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Figure 16 - Coupons
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Figure 17 - Coupons
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Rights & Rates – Personalized Parking Management Solution
If the client chooses to implement special pricing structures for designated user groups,
PayByPhone’s Rights & Rates functionality enables customized, profile-based rate management.
This feature allows our clients to define specific eligibility groups ("rights") and assign
corresponding rate rules, which are validated in real time during each parking session. Rights can be
administered and approved by City staff and integrated seamlessly into the back-office portal.
Examples of supported user groups include:
• Residents (eligible for discounted or preferential rates in certain zones)
• City employees and municipal staff
• Business merchants and registered vendors
• Visitors or tourists in designated areas
• Disability permit holders
• Motorcycles or alternative vehicles
• Event attendees with pre-approved access
• Caregivers and healthcare service providers
Figure 18 - Rights & Rates
Rights & Rates helps our clients promote equity, manage demand, and support flexible policy
implementation across neighborhoods, event zones, and parking districts.
P a g e 63 |
“Text To Park” Solution
PayByPhone is pleased to introduce our Pay-by-Text feature, “Text To Park” designed to deliver a
seamless, app-free parking experience for drivers. This feature enables drivers to initiate a parking
session simply by sending a text message, with no need to download an app or create an account,
supporting our clients’ goal of making parking simple and accessible for all drivers.
How It Works
• Drivers text the parking location number to a short code (e.g., 727-563).
• The parking session begins immediately, with zone-specific pricing enforced.
Key Benefits to the Client:
• Faster onboarding for new users
• Consistent signage and instructions across all parking zones
• Reduced operational overhead and maintenance
• Full integration with PayByPhone’s enforcement, reporting, and financial systems
PayByPhone will collaborate with the client to ensure “Text To Park” is clearly communicated and
incorporated into the client’s signage, digital communications, and public education efforts.
“Text To Park” is offered as an optional enhancement to the core PayByPhone service and includes a
monthly service fee and per-transaction charge, which can be activated by the client.
P a g e 64 |
“Merchant of Record” (MOR) Services
PayByPhone is pleased to offer comprehensive Merchant of Record (MOR) services, designed to
streamline our clients’ financial operations and simplify revenue collection. As the designated
MOR, PayByPhone manages the full lifecycle of transaction processing, from payment acceptance
to fund remittance, without requiring the client to operate or maintain its own merchant account.
How It Works
• The driver initiates a parking session through PayByPhone.
• Payment is processed via PayByPhone’s merchant account and deposited into a secure, non-
operating bank account.
• On a consistent monthly schedule, PayByPhone remits the net parking revenue directly into the
client’s designated account via ACH.
• A remittance package is provided, including:
o Invoice with parking fees
o Credit memo for total payments collected
o Statement summarizing the transfer (credit memo less invoice)
Key Benefits to the client
• Simplified Reconciliation – PayByPhone consolidates transactions into clear, auditable reports,
reducing administrative workload.
• Regulatory Compliance – As the MOR, PayByPhone ensures all payment processing aligns with
PCI-DSS and other financial regulations.
• Fraud Protection – Built-in fraud detection and prevention measures safeguard user and City data.
• Streamlined Support – A dedicated financial support team is available to assist with remittance
questions, reporting, and reconciliation needs.
• Flexible Payment Acceptance – Supports credit/debit cards and mobile wallets (e.g., Apple Pay,
Google Pay), maximizing user convenience.
MOR services are included as part of PayByPhone’s value-added offerings and can be activated based
on the client’s preferred operational model.
P a g e 65 |
Figure 19 - MOR
P a g e 66 |
Figure 20 - MOR
P a g e 67 |
“Meters for Trees” Sustainability Initiative
Meters for Trees is PayByPhone’s award-winning environmental initiative, designed to help
municipalities reduce emissions by transitioning from physical parking hardware to our cashless
mobile payment solution. As parking meters are decommissioned, trees are planted in the client’s
name, offering environmental, operational, and community benefits.
How It Works
• For every 500 spaces transitioned to PayByPhone’s mobile payment platform, a tree is planted on
behalf of the client.
• Tree planting can be coordinated with local partners or our international reforestation partner,
Carbon Footprint Ltd.
• Each participating city receives a campaign kit, including decals for decommissioned meters,
promotional materials, and a certificate of recognition.
Key Benefits to the client
• Environmental Impact – Contributes to carbon offset and cleaner air.
• Operational Efficiency – Reduces reliance on cash collection and meter maintenance.
• Community Engagement – Promotes a greener, safer streetscape and aligns with local climate
goals.
• Recognition – The initiative has received multiple global sustainability awards, including the Green
World Award.
“Meters for Trees” is offered as an optional enhancement at no additional cost when transitioning from on-
street meters to a fully digital model. Full implementation support, signage designs, and communications
assets are included. Most recently, the initiative was successfully launched in North America in 2024 and
is now available in over 114 cities across the continent.
P a g e 68 |
Figure 21 - Meters for Trees
P a g e 69 |
Figure 22 - Meters for Trees
P a g e 70 |
“Gated Offstreet” Solution
While gated and access-controlled off-street lots and garages are not part of this current project
scope, the client has expressed plans to expand into municipal lots in the near future. In anticipation
of this, PayByPhone is pleased to offer its Gated Off-Street Parking solution, an advanced
integration that supports barrier-controlled facilities using Automatic License Plate Recognition (ALPR)
technology. Delivered currently in partnership with Skidata and TIBA, this solution enables seamless entry,
exit, and automated payment without the need for tickets or manual intervention. This innovation aligns
with our clients’ goal(s) of offering efficient and accessible parking experiences at high-traffic destinations.
How It Works
• Drivers opt in by linking their license plate to their PayByPhone account.
• Upon arrival at a gated facility, ALPR cameras recognize the plate and raise the barrier for entry.
• When exiting, the system calculates parking duration and automatically charges the user’s account.
• Users can extend their parking session via the app if needed before departure.
Key Benefits to the client
• Frictionless Parking Experience – Fully automated entry and exit reduce congestion and wait
times.
• Pay-as-You-Go Model – No upfront payment required; users are charged only for actual time
parked.
• Operational Efficiency – Minimizes the need for ticketing, manual validation, or on-site payment
handling.
• Real-Time Management – Offers live tracking, exit reminders, and integration with enforcement
systems.
• Ideal for Busy Destinations – Suited for airports, shopping centers, hospitals, arenas, and
stadiums.
PayByPhone will work with the clients to identify applicable off-street locations and ensure that any
implementation is supported by user education, operational coordination, and digital integration with City
platforms.
P a g e 71 |
Figure 23 - Gated Offstreet
P a g e 72 |
Figure 24 - Gated Offstreet
P a g e 73 |
2. Provide any additional equipment offerings: Used, Parts, Accessories, Service and Repair,
Trade-Ins, may be included by providing a pricing structure for each of these items.
Not applicable. PayByPhone does not offer physical equipment, parts, accessories, or trade-in services
under this contract. Our solution is a cloud-based Software-as-a-Service (SaaS) platform and does not
require hardware procurement or maintenance.
3. Describe any equipment reconditioning and recertification offerings.
Not applicable. PayByPhone does not offer equipment reconditioning or recertification services, as our
platform is fully digital and does not involve the sale or maintenance of physical equipment.
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Exhibit F
Federal Funds Certifications
FEDERAL CERTIFICATIONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be
completed and returned.
DEFINITIONS
Contract means a legal instrument by which a non–Federal entity purchases property or services needed to carry out the project
or program under a Federal award. The term as used in this part does not include a legal instrument, even if the non–Federal
entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward
Contractor means an entity that receives a contract as defined in Contract.
Cooperative agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through
entity and a non–Federal entity that, consistent with 31 U.S.C. 6302–6305:
(a) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal
awarding agency or pass-through entity to the non–Federal entity to carry out a public purpose authorized by a law of
the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal government or
pass-through entity's direct benefit or use;
(b) Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency
or pass-through entity and the non–Federal entity in carrying out the activity contemplated by the Federal award.
(c) The term does not include:
(1) A cooperative research and development agreement as defined in 15 U.S.C. 3710a; or
(2) An agreement that provides only:
(i) Direct United States Government cash assistance to an individual;
(ii) A subsidy;
(iii) A loan;
(iv) A loan guarantee; or
(v) Insurance.
Federal awarding agency means the Federal agency that provides a Federal award directly to a non–Federal entity
Federal award has the meaning, depending on the context, in either paragraph (a) or (b) of this section:
(a)(1) The Federal financial assistance that a non–Federal entity receives directly from a Federal awarding agency or
indirectly from a pass-through entity, as described in § 200.101 Applicability; or
(2) The cost-reimbursement contract under the Federal Acquisition Regulations that a non–Federal entity
receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in §
200.101 Applicability.
(b) The instrument setting forth the terms and conditions. The instrument is the grant agreement, cooperative
agreement, other agreement for assistance covered in paragraph (b) of § 200.40 Federal financial assistance, or the
cost-reimbursement contract awarded under the Federal Acquisition Regulations.
(c) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a
contractor or a contract to operate Federal government owned, contractor operated facilities (GOCOs).
(d) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement.
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Non–Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization
that carries out a Federal award as a recipient or subrecipient.
Nonprofit organization means any corporation, trust, association, cooperative, or other organization, not including IHEs, that:
(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;
(b) Is not organized primarily for profit; and
(c) Uses net proceeds to maintain, improve, or expand the operations of the organization.
Obligations means, when used in connection with a non–Federal entity's utilization of funds under a Federal award, orders
placed for property and services, contracts and subawards made, and similar transactions during a given period that require
payment by the non–Federal entity during the same or a future period.
Pass-through entity means a non–Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program.
Recipient means a non–Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an
activity under a Federal program. The term recipient does not include subrecipients.
Simplified acquisition threshold means the dollar amount below which a non–Federal entity may purchase property or
services using small purchase methods. Non–Federal entities adopt small purchase procedures in order to expedite the
purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal
Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this
part, the simplified acquisition threshold is $250,000, but this threshold is periodically adjusted for inflation. (Also see definition
of § 200.67 Micro-purchase.)
Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal
award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement
that the pass-through entity considers a contract.
Subrecipient means a non–Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other
Federal awards directly from a Federal awarding agency.
Termination means the ending of a Federal award, in whole or in part at any time prior to the planned end of period of
performance.
The following provisions may be required and apply when Participating Agency expends federal funds for any purchase resulting
from this procurement process. Per FAR 52.204-24 and FAR 52.204-25, solicitations and resultant contracts shall contain the
following provisions.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)
The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does
not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in
the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26,
Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3,
Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph
(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or
any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the
provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.
(a) Definitions. As used in this provision—
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Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements,
reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25,
Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)
prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a
contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as
a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall
be construed to—
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the
facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into
any user data or packets that such equipment transmits or otherwise handles.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-
232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing
a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to
the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a
Federal contract. Nothing in the prohibition shall be construed to—
(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the
facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into
any user data or packets that such equipment transmits or otherwise handles.
(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)
(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".
(d) Representation. The Offeror represents that—
(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance
of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional
disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section;
and
(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—
It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service
that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information
required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.
(e) Disclosures.
(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation
in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer.
(i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity
identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as
OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to
determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.
(ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered
(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler
number; and item description, as applicable); or
(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and
explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would
be permissible under the prohibition in paragraph (b)(1) of this provision.
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(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the
representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:
(i) For covered equipment—
(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity
identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);
(B) A description of all covered telecommunications equipment offered (include brand; model number, such as
OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and
(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to
determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.
(ii) For covered services—
(A) If the service is related to item maintenance: A description of all covered telecommunications services offered
(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler
number; and item description, as applicable); or
(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed
use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the
prohibition in paragraph (b)(2) of this provision.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020).
(a) Definitions. As used in this clause—
Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge
of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or
wired (e.g., fiber optic, coaxial cable, Ethernet).
Covered foreign country means The People’s Republic of China.
Covered telecommunications equipment or services means–
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary
or affiliate of such entities);
(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical
infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities);
(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation,
reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
Critical technology means–
(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic
in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;
(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration
Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-
(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological
weapons proliferation, nuclear nonproliferation, or missile technology; or
(ii) For reasons relating to regional stability or surreptitious listening;
(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology
covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);
(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to
export and import of nuclear equipment and material);
(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code,
or part 73 of title 42 of such Code; or
(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of
2018 (50 U.S.C. 4817).
Version April 2, 2025
Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow
the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider
A to a customer of telephone company B) or sharing data and other information resources.
Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of
the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include
an internal or third-party audit.
Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to
connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.
Substantial or essential component means any component necessary for the proper function or performance of a piece of
equipment, system, or service.
(b) Prohibition.
(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)
prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a
contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as
a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited
from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at
paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described
in FAR 4.2104.
(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-
232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing
a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services
as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at
paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described
in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether
that use is in performance of work under a Federal contract.
(c) Exceptions. This clause does not prohibit contractors from providing—
(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;
or
(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or
packets that such equipment transmits or otherwise handles.
(d) Reporting requirement.
(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential
component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified
of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this
clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the
case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery
contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for
any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected
orders in the report provided at https://dibnet.dod.mil.
(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause
(i) Within one business day from the date of such identification or notification: the contract number; the order
number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity
(CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler
number); item description; and any readily available information about mitigation actions undertaken or recommended.
(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available
information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook
to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be
incorporated to prevent future use or submission of covered telecommunications equipment or services.
Version April 2, 2025
(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding
paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial
items.
The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any
purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.327, all contracts, including small purchases,
awarded by the Participating Agency and the Participating Agency’s subcontractors shall contain the procurement provisions of
Appendix II to Part 200, as applicable.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all
rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract
by either party.
Does offeror agree? YES Initials of Authorized Representative of
offeror (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal
entity including the manner by which it will be effected and the basis for settlement.
Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the
right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a
breach or default of the agreement by Offeror as detailed in the terms of the contract.
Does offeror agree? YES Initials of Authorized Representative of
offeror
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30
CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction
contract, the equal opportunity clause is incorporated by reference herein.
Does offeror agree to abide by the above? YES Initials of Authorized Representative of offeror
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision
to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non
- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must
also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work
TT
TT
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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all
contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.
Does offeror agree? YES Initials of Authorized Representative of offeror
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by
the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a
provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR
Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all
hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in
compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for
all contracts by Participating Agency resulting from this procurement process.
Does offeror agree? YES Initials of Authorized Representative of offeror
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations
issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to
comply with all applicable requirements as referenced in Federal Rule (F) above.
Does offeror agree? YES Initials of Authorized Representative of offeror
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations
must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA)
In the event Federal Transit Administration (FTA) or Department of Transportation (DOT) funding is used by Participating Public
Agency, Offeror also agrees to include Clean Air and Clean Water requirements in each subcontract exceeding $100,000 financed
in whole or in part with Federal assistance provided by FTA.
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror
agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
Does offeror agree? YES Initials of Authorized Representative of offeror
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(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance
with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),
“Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any federal department or agency. If at any time during the term of an award the offeror or its principals
becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any
federal department or agency, the offeror will notify the Participating Agency.
Does offeror agree? YES Initials of Authorized Representative of offeror
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement
process, the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31
U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
(3) The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language
of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify
and disclose accordingly.
Does offeror agree? YES Initials of Authorized Representative of offeror
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RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS
When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror
certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that
offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees
submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
Does offeror agree? YES Initials of Authorized Representative of offeror
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that
it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Does offeror agree? YES Initials of Authorized Representative of offeror
CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS
To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit
Administration funds, offeror certifies that its products comply with all applicable provisions of the Buy America Act and agrees to
provide such certification or applicable waiver with respect to specific products to any Participating Agency upon request.
Purchases made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and
open competition. Additionally:
(1)The Contractor agrees to comply with 49 USC 5323(j) and 49 CFR Part 661, which provide that federal funds may not
be obligated unless steel, iron and manufactured products used in FTA-funded projects are produced in the United
States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are
listed in 49 CFR 661.7.A general public interest waiver from the Buy America requirements applies to microprocessors,
computers, microcomputers, software or other such devices, which are used solely for the purpose of processing or
storing data. This general waiver does not extend to a product or device that merely contains a microprocessor or
microcomputer and is not used solely for the purpose of processing or storing data. Separate requirements for rolling
stock are set out at 5323(j)(2)(C) and 49 CFR 661.11.
(2)A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification with all bids on FTA-
funded contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed
Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier
subcontractors.
The following certificates titled FTA and DOT Buy America Certification should be completed and returned with the response
as part of FTA and DOT requirements.
FEDERAL TRASIT ADMINISTRATION (FTA) AND DEPARTMENT OF TRANSPORTATION (DOT) -
BUY AMERICA: CERTIFICATION REQUIREMENT FOR PROCUREMENTOF ROLLING STOCK
CERTIFICATE OF COMPLIANCE
(select one of the two options, NOT BOTH)
Certificate of Compliance with 49 USC §5323(j)
The proposer hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j), and the applicable regulations of 49
CFR 661.11.
Check for YES:
OR
Certificate of Non-Compliance with 49 USC §5323(j)
The proposer hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but may qualify for an exception to
the requirement consistent with 49 U.S.C. 5323(j)(2)(C), and the applicable regulations in 49 CFR 661.7.
Check for YES:
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FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL CONDITIONS
Awarded Supplier(s) (also referred to as Contractors) may need to respond to events and losses where
products and services are needed for the immediate and initial response to emergency situations such as,
but not limited to, water damage, fire damage, vandalism cleanup, biohazard cleanup, sewage
decontamination, deodorization, and/or wind damage during a disaster or emergency situation. By
submitting a proposal, the Supplier is accepted these FEMA and Additional Federal Funding Special
Conditions required by the Federal Emergency Management Agency (FEMA) and other federal entities.
“Contract” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL
CONDITIONS is also referred to and defined as the “Master Agreement”.
“Contractor” in the below pages under FEMA AND ADDITIONAL FEDERAL FUNDING SPECIAL
CONDITIONS is also referred to and defined as “Supplier” or “Awarded Supplier”.
Conflicts of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a contract
supported by a FEMA award if he or she has a real or apparent conflict of interest. Such a conflict would
arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,
or an organization which employs or is about to employ any of these parties, has a financial or other interest
in or a tangible personal benefit from a firm considered for award. 2 C.F.R. § 200.318(c)(1); See also
Standard Form 424D, ¶ 7; Standard Form 424B, ¶ 3. i. FEMA considers a “financial interest” to be the
potential for gain or loss to the employee, officer, or agent, any member of his or her immediate family, his
or her partner, or an organization which employs or is about to employ any of these parties as a result of
the particular procurement. The prohibited financial interest may arise from ownership of certain financial
instruments or investments such as stock, bonds, or real estate, or from a salary, indebtedness, job offer,
or similar interest that might be affected by the particular procurement. ii. FEMA considers an “apparent”
conflict of interest to exist where an actual conflict does not exist, but where a reasonable person with
knowledge of the relevant facts would question the impartiality of the employee, officer, or agent
participating in the procurement. c. Gifts. The officers, employees, and agents of the Participating Public
Agency nor the Participating Public Agency (“NFE”) must neither solicit nor accept gratuities, favors, or
anything of monetary value from contractors or parties to subcontracts. However, NFE’s may set standards
for situations in which the financial interest is de minimus, not substantial, or the gift is an unsolicited item
of nominal value. 2 C.F.R. § 200.318(c)(1). d. Violations. The NFE’s written standards of conduct must
provide for disciplinary actions to be applied for violations of such standards by officers, employees, or
agents of the NFE. 2 C.F.R. § 200.318(c)(1). For example, the penalty for a NFE’s employee may be
dismissal, and the penalty for a contractor might be the termination of the contract.
Contractor Integrity
A contractor must have a satisfactory record of integrity and business ethics. Contractors that are debarred
or suspended, as described in and subject to the debarment and suspension regulations implementing
Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and
Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R.
Part 3000 (Non-procurement Debarment and Suspension), must be rejected and cannot receive contract
awards at any level.
Notice of Legal Matters Affecting the Federal Government
In the event FTA or DOT funding is used by Participating Public Agency, Contractor agrees to:
1) The Contractor agrees that if a current or prospective legal matter that may affect the Federal
Government emerges, the Contractor shall promptly notify the Participating Public Agency of the
legal matter in accordance with 2 C.F.R. §§ 180.220 and 1200.220.
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2) The types of legal matters that require notification include, but are not limited to, a major dispute,
breach, default, litigation, or naming the Federal Government as a party to litigation or a legal
disagreement in any forum for any reason.
3) The Contractor further agrees to include the above clause in each subcontract, at every tier,
financed in whole or in part with Federal assistance provided by the FTA.
Public Policy
A contractor must comply with the public policies of the Federal Government and state, local government,
or tribal government. This includes, among other things, past and current compliance with the:
a. Equal opportunity and nondiscrimination laws
b. Five affirmative steps described at 2 C.F.R. § 200.321(b) for all subcontracting under contracts supported
by FEMA financial assistance; and FEMA Procurement Guidance June 21, 2016 Page IV- 7
c. Applicable prevailing wage laws, regulations, and executive orders
Affirmative Socioeconomic Steps
For any subcontracting opportunities, Contractor must take the following Affirmative steps:
1. Placing qualified small and minority businesses and women's business enterprises on solicitation
lists;
2. Assuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage participation by
small and minority businesses, and women's business enterprises; and
5. Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce.
Prevailing Wage Requirements
When applicable, the awarded Contractor (s) and any and all subcontractor(s) agree to comply with all laws
regarding prevailing wage rates including the Davis-Bacon Act, applicable to this solicitation and/or
Participating Public Agencies. The Participating Public Agency shall notify the Contractor of the applicable
pricing/prevailing wage rates and must apply any local wage rates requested. The Contractor and any
subcontractor(s) shall comply with the prevailing wage rates set by the Participating Public Agency.
Federal Requirements
If products and services are issued in response to an emergency or disaster recovery the items below,
located in this FEMA Special Conditions section of the Federal Funds Certifications, are activated and
required when federal funding may be utilized.
2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses
1. CONTRACT REMEDIES
Contracts for more than the federal simplified acquisition threshold (SAT), the dollar amount below
which an NFE may purchase property or services using small purchase methods, currently set at
$250,000 for procurements made on or after June 20, 2018,4 must address administrative,
contractual, or legal remedies in instances where contractors violate or breach contract terms and
must provide for sanctions and penalties as appropriate.
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1.1 Applicability
This contract provision is required for contracts over the SAT, currently set at $250,000 for
procurements made on or after June 20, 2018. Although not required for contracts at or below the
SAT, FEMA suggests including a remedies provision.
1.2 Additional Considerations
For FEMA’s Assistance to Firefighters Grant (AFG) Program, recipients must include a penalty
clause in all contracts for any AFG-funded vehicle, regardless of dollar amount. In that situation,
the contract must include a clause addressing that non-delivery by the contract’s specified date or
other vendor nonperformance will require a penalty of no less than $100 per day until such time
that the vehicle, compliant with the terms of the contract, has been accepted by the recipient. This
penalty clause should, however, account for force majeure or acts of God. AFG recipients should
refer to the applicable year’s Notice of Funding Opportunity (NOFO) for additional information,
which can be accessed at FEMA.gov.
2. TERMINATION FOR CAUSE AND CONVENIENCE
a. Standard. All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity, including the manner by which it will be effected
and the basis for settlement. See 2 C.F.R. Part 200, Appendix II(B).
b. Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs.
3. EQUAL EMPLOYMENT OPPORTUNITY
When applicable:
a. Standard. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet
the definition of “federally assisted construction contract” in 41 C.F.R.
§ 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60- 1.4(b),
in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg.
12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p.
339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating
to Equal Employment Opportunity, and implementing regulations at 41
C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II(C).
b. Key Definitions.
i. Federally Assisted Construction Contract. The regulation at 41 C.F.R. § 60-
1.3 defines a “federally assisted construction contract” as any agreement or
modification thereof between any applicant and a person for construction work which
is paid for in whole or in part with funds obtained from the Government or borrowed
on the credit of the Government pursuant to any Federal program involving a grant,
contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal
program involving such grant, contract, loan, insurance, or guarantee, or any
application or modification thereof approved by the Government for a grant, contract,
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loan, insurance, or guarantee under which the applicant itself participates in the
construction work.
ii. Construction Work. The regulation at 41 C.F.R. § 60-1.3 defines “construction work”
as the construction, rehabilitation, alteration, conversion, extension, demolition or
repair of buildings, highways, or other changes or improvements to real property,
including facilities providing utility services. The term also includes the supervision,
inspection, and other onsite functions incidental to the actual construction.
c. Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs.
d. Required Language. The regulation at 41 C.F.R. Part 60-1.4(b) requires the insertion of
the following contract clause.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity, or
national origin. The contractor will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard to their
race, color, religion, sex, sexual orientation, gender identity, or national origin. Such
action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has inquired
about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee
who has access to the compensation information of other employees or applicants as a
part of such employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to such
information, unless such disclosure is in response to a formal complaint or charge, in
furtherance of an investigation, proceeding, hearing, or action, including an investigation
conducted by the employer, or is consistent with the contractor's legal duty to furnish
information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice to
be provided advising the said labor union or workers' representatives of the contractor's
commitments under this section and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September
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24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of
Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the administering agency and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or
order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,
so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as the
administering agency may direct as a means of enforcing such provisions, including
sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the
administering agency, the contractor may request the United States to enter into such
litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity clause
with respect to its own employment practices when it participates in federally assisted
construction work: Provided, That if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on
or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of
the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry
out such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the administering agency or the
Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the
applicant agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: Cancel, terminate, or
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suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from
extending any further assistance to the applicant under the program with respect to
which the failure or refund occurred until satisfactory assurance of future compliance has
been received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
4. DAVIS-BACON ACT
a. Standard. All prime construction contracts in excess of $2,000 awarded by non- Federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141-
3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part
5 (Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction). See 2 C.F.R. Part 200, Appendix II(D). In accordance with the statute,
contractors must be required to pay wages to laborers and mechanics at a rate not less than
the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week.
b. Applicability. The Davis-Bacon Act applies to the Emergency Management Preparedness
Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal
Homeland Security Grant Program, Port Security Grant Program, and Transit Security Grant
Program, intercity Passenger Rail Program, and Rehabilitation of High Hazard Potential
Dams Program.
c. Requirements. If applicable, the non-federal entity must do the following:
i. The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation. The decision
to award a contract or subcontract must be conditioned upon the acceptance of
the wage determination. The non-Federal entity must report all suspected or
reported violations to the Federal awarding agency.
ii. Additionally, pursuant 2 C.F.R. Part 200, Appendix II(D), contracts subject to the
Davis-Bacon Act, must also include a provision for compliance with the Copeland
“Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the
United States). The Copeland Anti- Kickback Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any
part of the compensation to which he or she is otherwise entitled. The non-
Federal entity must report all suspected or reported violations to FEMA.
iii. Include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29
CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering
Federally Financed and Assisted Construction”).
Suggested Language. The following provides a sample contract clause:
Compliance with the Davis-Bacon Act.
a. All transactions regarding this contract shall be done in
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compliance with the Davis-Bacon Act (40 U.S.C. 3141- 3144, and
3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be
applicable. The contractor shall comply with 40 U.S.C. 3141-
3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as
applicable.
b. Contractors are required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor.
c. Additionally, contractors are required to pay wages not less than
once a week.
5. COPELAND ANTI-KICKBACK ACT
a. Standard. Recipient and subrecipient contracts must include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor
regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States”).
b. Applicability. This requirement applies to all contracts for construction or repair work above
$2,000 in situations where the Davis-Bacon Act also applies. It DOES NOT apply to the FEMA
Public Assistance Program.
c. Requirements. If applicable, the non-federal entity must include a provision for compliance
with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department
of Labor regulations at 29 C.F.R. Part 3 (Contractors and Subcontractors on Public Building
or Public Work Financed in Whole or in Part by Loans or Grants from the United States). Each
contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all
suspected or reported violations to FEMA. Additionally, in accordance with the regulation,
each contractor and subcontractor must furnish each week a statement with respect to the
wages paid each of its employees engaged in work covered by the Copeland Anti-Kickback
Act and the Davis Bacon Act during the preceding weekly payroll period. The report shall be
delivered by the contractor or subcontractor, within seven days after the regular payment
date of the payroll period, to a representative of a Federal or State agency in charge at the
site of the building or work.
Sample Language. The following provides a sample contract clause:
Compliance with the Copeland “Anti-Kickback” Act.
a. Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C.
§ 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable,
which are incorporated by reference into this contract.
b. Subcontracts. The contractor or subcontractor shall insert in any
subcontracts the clause above and such other clauses as FEMA may
by appropriate instructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts.
The prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all of these contract
Version April 2, 2025
clauses.
c. Breach. A breach of the contract clauses above may be grounds for
termination of the contract, and for debarment as a contractor and
subcontractor as provided in 29 C.F.R. §5.12.”
6. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
a. Standard. Where applicable (see 40 U.S.C. §§ 3701-3708), all contracts awarded by the
non-Federal entity in excess of $100,000 that involve the employment of mechanics or
laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as
supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2 C.F.R. Part
200, Appendix II(E). Under 40 U.S.C. § 3702, each contractor must be required to
compute the wages of every mechanic and laborer on the basis of a standard work week
of 40 hours. Work in excess of the standard work week is permissible provided that the
worker is compensated at a rate of not less than one and a half times the basic rate of
pay for all hours worked in excess of 40 hours in the work week. Further, no laborer or
mechanic must be required to work in surroundings or under working conditions which
are unsanitary, hazardous, or dangerous.
b. Applicability. This requirement applies to all FEMA contracts awarded by the non- federal
entity in excess of $100,000 under grant and cooperative agreement programs that involve
the employment of mechanics or laborers. It is applicable to construction work. These
requirements do not apply to the purchase of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of
intelligence.
c. Suggested Language. The regulation at 29 C.F.R. § 5.5(b) provides contract clause
language concerning compliance with the Contract Work Hours and Safety Standards
Act. FEMA suggests including the following contract clause:
Compliance with the Contract Work Hours and Safety Standards Act.
(1) Overtime requirements. No contractor or subcontractor contracting for any part of
the contract work which may require or involve the employment of laborers or mechanics
shall require or permit any such laborer or mechanic in any workweek in which he or she
is employed on such work to work in excess of forty hours in such workweek unless such
laborer or mechanic receives compensation at a rate not less than one and one-half
times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation
of the clause set forth in paragraph (b)(1) of this section the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such
contractor and subcontractor shall be liable to the United States (in the case of work
done under contract for the District of Columbia or a territory, to such District or to such
territory), for liquidated damages. Such liquidated damages shall be computed with
respect to each individual laborer or mechanic, including watchmen and guards,
employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum
of
$27 for each calendar day on which such individual was required or permitted to work in
excess of the standard workweek of forty hours without payment of the overtime wages
required by the clause set forth in paragraph (b)(1) of this section.
Version April 2, 2025
(3) Withholding for unpaid wages and liquidated damages. The Federal agency or
loan/grant recipient shall upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be withheld, from any
moneys payable on account of work performed by the contractor or subcontractor under
any such contract or any other Federal contract with the same prime contractor, or any
other federally-assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor
for unpaid wages and liquidated damages as provided in the clause set forth in
paragraph (b)(2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the
clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring
the subcontractors to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section.
7. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
a. Standard. If the FEMA award meets the definition of “funding agreement” under 37C.F.R.
§ 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business
firm or nonprofit organization regarding the substitution of parties, assignment or
performance of experimental, developmental, or research work under that “funding
agreement,” the non- Federal entity must comply with the requirements of 37 C.F.R. Part
401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms
Under Government Grants, Contracts and Cooperative Agreements), and any
implementing regulations issued by FEMA. See 2 C.F.R. Part 200, Appendix II(F).
b. Applicability. This requirement applies to “funding agreements,” but it DOES NOT apply
to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance
Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case
Management Grant Program, and Federal Assistance to Individuals and Households –
Other Needs Assistance Grant Program, as FEMA awards under these programs do not
meet the definition of “funding agreement.”
c. Funding Agreements Definition. The regulation at 37 C.F.R. § 401.2(a) defines “funding
agreement” as any contract, grant, or cooperative agreement entered into between any
Federal agency, other than the Tennessee Valley Authority, and any contractor for the
performance of experimental, developmental, or research work funded in whole or in part
by the Federal government. This term also includes any assignment, substitution of
parties, or subcontract of any type entered into for the performance of experimental,
developmental, or research work under a funding agreement as defined in the first
sentence of this paragraph.
8. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT
a. Standard. If applicable, contracts must contain a provision that requires the contractor to
agree to comply with all applicable standards, orders, or regulations issued pursuant to
the Clean Air Act (42 U.S.C. §§ 7401-7671q.) and the Federal Water Pollution Control Act
as amended (33 U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the
Regional Office of the Environmental Protection Agency. See 2 C.F.R. Part 200,
Version April 2, 2025
Appendix II(G).
b. Applicability. This requirement applies to contracts awarded by a non-federal entity of
amounts in excess of $150,000 under a federal grant.
c. Suggested Language. The following provides a sample contract clause.
Clean Air Act
1. The contractor agrees to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C.
§ 7401 et seq.
2. The contractor agrees to report each violation to the Participating Public
Agency and understands and agrees that the Participating Public Agency
will, in turn, report each violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract
exceeding $150,000 financed in whole or in part with Federal assistance
provided by FEMA.
Federal Water Pollution Control Act
1. The contractor agrees to comply with all applicable standards, orders, or
regulations issued pursuant to the Federal Water Pollution Control Act, as
amended, 33 U.S.C. 1251 et seq.
2. The contractor agrees to report each violation to the Participating Public
Agency and understands and agrees that the Participating Public Agency
will, in turn, report each violation as required to assure notification to the
Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
3. The contractor agrees to include these requirements in each subcontract
exceeding $150,000 financed in whole or in part with Federal assistance
provided by FEMA.
9. DEBARMENT AND SUSPENSION
a. Standard. Non-Federal entities and contractors are subject to the debarment and
suspension regulations implementing Executive Order 12549, Debarment and
Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2
C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R. Part
3000 (Non-procurement Debarment and Suspension).
b. Applicability. This requirement applies to all FEMA grant and cooperative
agreement programs.
Version April 2, 2025
c. Requirements.
i. These regulations restrict awards, subawards, and contracts with certain parties
that are debarred, suspended, or otherwise excluded from or ineligible for
participation in Federal assistance programs and activities. See 2 C.F.R. Part 200,
Appendix II(H); and 2 C.F.R. § 200.213. A contract award must not be made to
parties listed in the SAM Exclusions. SAM Exclusions is the list maintained by the
General Services Administration that contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
SAM exclusions can be accessed at www.sam.gov. See 2 C.F.R. § 180.530.
ii. In general, an “excluded” party cannot receive a Federal grant award or a contract
within the meaning of a “covered transaction,” to include subawards and
subcontracts. This includes parties that receive Federal funding indirectly, such
as contractors to recipients and subrecipients. The key to the exclusion is whether
there is a “covered transaction,” which is any non-procurement transaction
(unless excepted) at either a “primary” or “secondary” tier. Although “covered
transactions” do not include contracts awarded by the Federal Government for
purposes of the non-procurement common rule and DHS’s implementing
regulations, it does include some contracts awarded by recipients and
subrecipients.
iii. Specifically, a covered transaction includes the following contracts for goods or
services:
1. The contract is awarded by a recipient or subrecipient in the amount of at
least $25,000.
2. The contract requires the approval of FEMA, regardless of amount.
3. The contract is for federally-required audit services.
4. A subcontract is also a covered transaction if it is awarded by the
contractor of a recipient or subrecipient and requires either the approval of
FEMA or is in excess of $25,000.
d. Suggested Language. The following provides a debarment and suspension clause. It
incorporates an optional method of verifying that contractors are not excluded or
disqualified.
Suspension and Debarment
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R.
pt. 3000. As such, the contractor is required to verify that none of the contractor’s
principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. §
180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2
C.F.R. § 180.935).
(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and2 C.F.R. pt. 3000,
subpart C, and must include a requirement to comply with these regulations in any
lower tier covered transaction it enters into.
Version April 2, 2025
(3) This certification is a material representation of fact relied upon by the Participating
Public Agency. If it is later determined that the contractor did not comply with 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies
available to the Participating Public Agency, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt.
180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer. The bidder or
proposer further agrees to include a provision requiring such compliance in its
lower tier covered transactions.
10. BYRD ANTI-LOBBYING AMENDMENT
a. Standard. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, officer or
employee of Congress, or an employee of a Member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352.
FEMA’s regulation at 44 C.F.R. Part 18 implements the requirements of 31 U.S.C. § 1352
and provides, in Appendix A to Part 18, a copy of the certification that is required to be
completed by each entity as described in 31 U.S.C. § 1352. Each tier must also disclose
any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the Federal
awarding agency.
b. Applicability. This requirement applies to all FEMA grant and cooperative agreement
programs. Contractors that apply or bid for a contract of $100,000 or more under a federal
grant must file the required certification. See 2 C.F.R. Part 200, Appendix II(I); 31 U.S.C.
§ 1352; and 44 C.F.R. Part 18.
c. Suggested Language.
Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, officer or
employee of Congress, or an employee of a Member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.
Each tier shall also disclose any lobbying with non-Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier
to tier up to the recipient who in turn will forward the certification(s) to the awarding
agency.
d. Required Certification. If applicable, contractors must sign and submit to the non-federal
entity the following certification.
APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
11. PROCUREMENT OF RECOVERED MATERIALS
a. Standard. A non-Federal entity that is a state agency or agency of a political subdivision of a state
and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended
by the Resource Conservation and Recovery Act. See 2 C.F.R. Part 200, Appendix II(J); and 2
C.F.R. § 200.322.
b. Applicability. This requirement applies to all contracts awarded by a non- federal entity under FEMA
grant and cooperative agreement programs.
c. Requirements. The requirements of Section 6002 include procuring only items designated in
guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage of recovered
materials practicable, consistent with maintaining a satisfactory level of competition, where the
purchase price of the item exceeds
$10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000;
procuring solid waste management services in a manner that maximizes energy and resource
recovery; and establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines.
d. Suggested Language.
i. In the performance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA-designated items unless the product cannot
be acquired—
1. Competitively within a timeframe providing for compliance with the contract performance schedule;
2. Meeting contract performance requirements; or
3. At a reasonable price.
ii. Information about this requirement, along with the list of EPA- designated items, is
available at EPA’s Comprehensive Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
iii. The Contractor also agrees to comply with all other applicable requirements of Section
6002 of the Solid Waste Disposal Act.”
12. DOMESTIC PREFERENCES FOR PROCUREMENTS
As appropriate, and to the extent consistent with law, CONTRACTOR should, to the greatest extent
practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods,
products or materials produced in the United States. This includes, but is not limited to, iron, aluminum, steel,
cement, and other manufactured products.
Applicability For purchases in support of FEMA declarations and awards issued on or after November 12,
2020, all FEMA recipients and subrecipients are required to include in all contracts and purchase orders for
work or products a contract provision encouraging domestic preference for procurements.
Domestic Preference for Procurements As appropriate, and to the extent consistent with law, the contractor
should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods,
products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel,
cement, and other manufactured products. For purposes of this clause: Produced in the United States means,
for iron and steel products, that all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States. Manufactured products mean items and construction
materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based
products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and
lumber.”
13. ACCESS TO RECORDS
Version April 2, 2025
a. Standard. All recipients, subrecipients, successors, transferees, and assignees must acknowledge
and agree to comply with applicable provisions governing DHS access to records, accounts,
documents, information, facilities, and staff. Recipients must give DHS/FEMA access to, and the
right to examine and copy, records, accounts, and other documents and sources of information
related to the federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other
applicable laws or program guidance. See DHS Standard Terms and Conditions: Version 8.1 (2018).
Additionally, Section 1225 of the Disaster Recovery Reform Act of 2018 prohibits FEMA from
providing reimbursement to any state, local, tribal, or territorial government, or private non-profit for
activities made pursuant to a contract that purports to prohibit audits or internal reviews by the FEMA
administrator or Comptroller General.
Access to Records. The following access to records requirements apply to this contract:
i.The Contractor agrees to provide Participating Public Agency, the FEMA Administrator, the
Comptroller General of the United States, or any of their authorized representatives access
to any books, documents, papers, and records of the Contractor which are directly pertinent
to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
ii.The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
iii. The Contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the
contract.
iv.In compliance with the Disaster Recovery Act of 2018, the Participating Public Agency and
the Contractor acknowledge and agree that no language in this contract is intended to
prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of
the United States.
14. CHANGES
a. Standard. To be eligible for FEMA assistance under the non-Federal entity’s FEMA grant or
cooperative agreement, the cost of the change, modification, change order, or constructive change
must be allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable
for the completion of project scope.
b. Applicability. FEMA recommends, therefore, that a non-Federal entity include a changes clause in its
contract that describes how, if at all, changes can be made by either party to alter the method, price,
or schedule of the work without breaching the contract. The language of the clause may differ
depending on the nature of the contract and the end-item procured.
15. DHS SEAL, LOGO, AND FLAGS
a. Standard. Recipients must obtain permission prior to using the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials. See DHS Standard Terms and
Conditions: Version 8.1 (2018).
b. Applicability. FEMA recommends that all non-Federal entities place in their contracts a provision that
a contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of
DHS agency officials without specific FEMA pre-approval.
c. “The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses
of DHS agency officials without specific FEMA pre-approval. The contractor shall include this
provision in any subcontracts”.
Version April 2, 2025
16. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS
a. Standard. The recipient and its contractors are required to comply with all Federal laws, regulations,
and executive orders.
b. Applicability. FEMA recommends that all non-Federal entities place into their contracts an
acknowledgement that FEMA financial assistance will be used to fund the contract along with the
requirement that the contractor will comply with all applicable Federal law, regulations, executive
orders, and FEMA policies, procedures, and directives.
c. “This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of
the contract. The contractor will comply with all applicable Federal law, regulations, executive orders,
FEMA policies, procedures, and directives.”
17. NO OBLIGATION BY FEDERAL GOVERNMENT
a. Standard. FEMA is not a party to any transaction between the recipient and its contractor. FEMA is
not subject to any obligations or liable to any party for any matter relating to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that
states that the Federal Government is not a party to the contract and is not subject to any obligations
or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting
from the contract.
c. “The Federal Government is not a party to this contract and is not subject to any obligations or
liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting
from the contract.”
18. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS
a. Standard. Recipients must comply with the requirements of The False Claims Act (31 U.S.C. §§ 3729-
3733) which prohibits the submission of false or
fraudulent claims for payment to the federal government. See DHS Standard Terms and
Conditions: Version 8.1 (2018); and 31 U.S.C. §§ 3801-3812, which details the administrative
remedies for false claims and statements made. The non-Federal entity must include a provision
in its contract that the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies
for False Claims and Statements) applies to its actions pertaining to the contract.
b. Applicability. FEMA recommends that the non-Federal entity include a provision in its contract that
the contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and
Statements) applies to its actions pertaining to the contract.
c. “The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims
and Statements) applies to the Contractor’s actions pertaining to this contract.”
d. In the event FTA or DOT funding is used by a Participating Public Agency, Contractor further
acknowledges U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR Part 31, and apply
to its actions pertaining to this Contract. Upon execution of the underlying Contract, Contractor
certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make,
or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which
this Contract Work is being performed.
In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes,
or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification,
the Federal Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate.
The Division of Revenue and Enterprise Services hereby affirms
that the following annual report for PAYBYPHONE US INC. was
submitted on 01/29/2025 for the year: 2025
Registered Agent and Office
CORPORATION SERVICE COMPANY
PRINCETON SOUTH CORPORATE CENTER,
SUITE 160, 100 CHARLES EWING BLVD
EWING, NJ 08628
Main Business Address
3280 Peachtree Road
Suite 2400
Atlanta, GA 30305
Officers and Directors
PRESIDENT
Teresa Trussell
1290 HOMER STREET
UNIT 600
VANCOUVER, BC V6B 2Y5
Canada
SECRETARY
Olga Bochkaryova
1290 HOMER STREET
UNIT 600
VANCOUVER, BC V6B 2Y5
Canada
TREASURER
Nick Hamill
600-1290 Homer Street
Vancouver, BRITISH COLUMBIA V6B 2Y5
Canada
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY
DIVISION OF REVENUE AND ENTERPRISE SERVICES
ANNUAL REPORT CERTIFICATE
PAYBYPHONE US INC.
0450927428
Continued on next page...
Page 1 of 2
Certificate Number : 2870755550
Verify this certificate online at
https://www1.state.nj.us/TYTR_StandingCert/JSP/Verify_Cert.jsp
IN TESTIMONY WHEREOF, I have
hereunto set my hand and affixed
my Official Seal, this
29th day of January, 2025
Elizabeth Maher Muoio
State Treasurer
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY
DIVISION OF REVENUE AND ENTERPRISE SERVICES
ANNUAL REPORT CERTIFICATE
PAYBYPHONE US INC.
0450927428
Page 2 of 2
City of Dania Beach
Parks & Recreation Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Cassi Waren, CRPR, Director of Parks and Recreation
SUBJECT: First Amendment to Profession Design Services Agreement awarded to Calvin,
Giordano & Associates, Inc. for the Chester Byrd Park Improvement.
Request:
The Parks and Recreation Department is requesting the adoption of a resolution authorizing City
Officials to execute an Amendment to the Professional Design Services Agreement with Calvin,
Giordano & Associates, Inc. for the Design Services for the Chester Byrd Park Improvement.
Background:
The City issued Request for Proposal Number 25-014 for the Design Services for the Chester
Byrd Park Improvements and entered into an agreement with Calvin, Giordano and Associates,
Inc. on December 15, 2025.
The current agreement with Calvin, Giordano and Associates, Inc. expires on June 14, 2026.
Calvin, Giordano and Associates, Inc. current agreement with the City provides professional
service through the completion of the project, which must be completed by April 30, 2027.
The City and Calvin, Giordano and Associates, Inc. agree to execute an first amendment (Exhibit
A) to the agreement extending the term of the agreement through April 30, 2027, or until the
completion of the project, which occurs first, unless earlier terminated in accordance with the
Agreement.
All services performed under the Amendment shall be within the existing compensation unless
otherwise authorized by a separate written amendment.
Budgetary Impact
This Amendment does not increase the not-to-exceed compensation under the Agreement. All
services performed under this Amendment shall be within the existing compensation unless
otherwise authorized by a separate written amendment.
Recommendation
It is recommended that the City Commission approve the resolution authorizing City Officials to
execute an Amendment to the Professional Design Services Agreement with Calvin, Giordano &
Associates, Inc. for the Design Services for the Chester Byrd Park Improvement.
RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING A FIRST AMENDMENT TO THE
PROFESSIONAL DESIGN SERVICES AGREEMENT AWARDED VIA
REQUEST FOR PROPOSALS (“RFP”) NO. 25-014, ENTITLED “DESIGN
SERVICES FOR CHESTER BYRD PARK IMPROVEMENT” WITH CALVIN,
GIORDANO & ASSOCIATES, INC. TO EXTEND THE TERM OF THE
AGREEMENT THROUGH APRIL 30, 2027 AND CLARIFY THE
CONTINUATION OF SERVICES, PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
the City of Dania Beach bid the Design Services for the Chester Byrd Park
Improvements via Request for Proposals (RFP) #25-014; and
the City approved via Resolution 2025-126 contract negotiations with the
top ranked firm Calvin, Giordano & Associates, Inc. on August 26, 2025; and
City staff negotiated with Calvin, Giordano & Associates and entered into
an agreement on December 15, 2025; and
the current agreement with Calvin, Giordano & Associates, Inc. expires on
June 14, 2026; and
the City and Calvin, Giordano & Associates, Inc. wish to execute the first
amendment extending the term of the agreement through April 30, 2027 or until the completion of
the project, which occurs first, unless earlier terminated in accordance with the Agreement; and
Calvin, Giordano & Associates, Inc. will continue to provide professional
services for the Project, including but not limited to construction administration, coordination,
review of submittals, responses to RFI’s, site visits and project closeout support; and
all services performed under the Amendment shall be within the existing
compensation unless otherwise authorized by a separate written amendment.
That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
That the City Commission authorizes the proper City officials to execute
the First Amendment to the Agreement with Calvin, Giordano & Associates, Inc. which
amendment is attached as Exhibit “A”.
2 RESOLUTION #2026-______
Section 3. That this Amendment does not increase the not-to-exceed compensation
under the Agreement. All services performed under this Amendment shall be within the existing
compensation unless otherwise authorized by a separate written amendment.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on __________________, 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
1
AMENDMENT NO. 1
TO PROFESSIONAL DESIGN SERVICES AGREEMENT
(CHESTER BYRD PARK IMPROVEMENTS – RFQ NO. 25-014)
This Amendment No. 1 (“Amendment”) is made and entered into as of ____________,
2026, by and between the CITY OF DANIA BEACH, a Florida municipal corporation (“City”),
and CALVIN, GIORDANO & ASSOCIATES, INC., a Florida corporation (“Consultant”).
RECITALS
WHEREAS, the City and Consultant entered into that certain Professional Design
Services Agreement dated December 15, 2025 (“Agreement”) for design services associated with
the Chester Byrd Park Improvements project; and
WHEREAS, the once the design is complete, the Project will progress into construction
and the agreement with City requires the Consultant to continue providing professional services,
including construction administration and related support services; and
WHEREAS, the Parties desire to extend the term of the Agreement and clarify the
continuation of services, in accordance with the terms of the Agreement;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
Parties agree as follows:
1. TERM EXTENSION
Section 4 (Term and Time of Performance) of the Agreement is hereby amended to extend the
term of the Agreement through April 30, 2027, or until completion of the Project, whichever
occurs first, unless earlier terminated in accordance with the Agreement.
2. CONTINUATION OF SERVICES
Consultant shall continue to provide professional services as required for the Project, including,
without limitation, construction administration, coordination, review of submittals, responses to
RFIs, site visits, and project closeout support, as may be requested by the City and consistent with
the Agreement and authorized work.
3. COMPENSATION
This Amendment does not increase the not-to-exceed compensation under the Agreement. All
services performed under this Amendment shall be within the existing compensation unless
otherwise authorized by a separate written amendment.
2
4. RATIFICATION
Except as expressly modified herein, all terms, conditions, and provisions of the Agreement
remain in full force and effect and are hereby ratified and confirmed.
5. CONFLICTS
In the event of any conflict between this Amendment and the Agreement, the terms of this
Amendment shall control.
6. EFFECTIVE DATE
This Amendment shall be effective as of the date first written above.
3
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM
AND CORRECTNESS
EVE A. BOUTSIS, CITY ATTORNEY CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
4
VENDOR:
Calvin, Giordano & Associates, Inc., a
Florda corporation
WITNESSES:
SIGNATURE SIGNATURE
PRINT Name PRINT Name
SIGNATURE Title
PRINT Name
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or ☐ online notarization, on , 2026, by _______________ (name),
_______________________ (title), of Calvin, Giordano & Associates, Inc., a Florida corporation,
who is personally known to me or has produced as
identification.
NOTARY PUBLIC
My Commission Expires: State of Florida
City of Dania Beach
Finance Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Yeimy Guzman, CPA, Chief Financial Officer
SUBJECT: Resolution Mid-Year Budget Amendment for the General Fund and Building Fund
Request:
Approval of a resolution mid-year budget amendment for the General Fund and the Building
Fund.
Background:
The City Administration is requesting authorization to allocate funding from the General Fund in
the amount of One Million Twenty-One Thousand One Hundred Four Dollars ($1,021,104) and
from the Building Fund in the amount of Two Million One Hundred Twelve Thousand One
Hundred Four Dollars ($2,112,104).
As part of the mid-year review, several variances were identified that necessitated this
adjustment. Over the past two years, sustained downturns and significantly slower activity within
the Building Fund have continued to affect revenue performance, requiring corrective measures
at this point in the fiscal year. We are closely monitoring financial activity, and based on current
indicators, additional reductions may be necessary before year-end to preserve fund stability and
ensure continued compliance with statutory and financial management requirements.
Additionally, while the city had previously budgeted for the city programs separately, it was
determined in October 2025, based on the strengthened partnership and the sponsorship process,
that these programs would be supported under a consolidated funding approach for the current
fiscal year. To support these initiatives, seventy-One Thousand Dollars ($71,000.00) is available
within the Community Grants account and may be utilized in alignment with this revised
framework.
Budgetary Impact
Total appropriation in the General Fund in the amount of One Million Twenty-One Thousand
One Hundred Four Dollars ($1,021,104) and a budget adjustment to the Building Fund in the
amount of Two Million One Hundred Twelve Thousand One Hundred Four Dollars
($2,112,104).
Recommendation
Approve the resolution authorizing the mid‑year budget amendment for the General Fund and
the Building Fund.
RESOLUTION NO. 2026-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF FUNDS FOR
FISCAL YEAR 2025-2026, RELATING TO MID-YEAR BUDGET REVIEW BY
CITY ADMINISTRATION; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Dania Beach adopted Resolution No.
2025-135 providing for adoption of the Fiscal Year 2025-26 annual budget for the General Fund
and Building Fund; and
WHEREAS, the City Administration’s mid-year budget review of funding and
expenditures reflect a need for transfer of budget appropriations and amendments to reasonably
complete the current fiscal year period for the General Fund and Building Fund through September
30, 2026; and
WHEREAS, The City Administration recommends that the City Commission approve a
mid‑year budget amendment to provide the necessary funding and adjustments associated with the
City programs, as well as to address the continued slowdown in activity within the Building Fund;
and
WHEREAS, in accordance with Florida Statutes 166.241, a public hearing has been
publicly noticed and conducted prior to consideration of the proposed budget amendment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are true and correct, and they are made a
part of and incorporated into this Resolution by this reference.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That upon adoption of this Resolution, the budget amendment detailed in
“Exhibit A”, which has been made a part of and incorporated into this Resolution by this reference,
will be posted with increasing total appropriations in the General Fund in the amount of One Million
Twenty-One Thousand One Hundred Four Dollars ($1,021,104) and a budget adjustment to the
Building Fund in the amount of Two Million One Hundred Twelve Thousand One Hundred Four
Dollars ($2,112,104).
2 RESOLUTION #2026-______
Section 4. That this Resolution shall become effective within ten (10) days of its
passage and adoption.
PASSED AND ADOPTED on , 2026.
Motion by ______________________, second by ________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco A. Salvino, Sr. ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
3 RESOLUTION #2026-______
Exhibit A
Mid-Year Budget Amendment Detail
Fund Account Description
Increase /
(Decrease)
General Fund 001-72-05-572-31-13 Dania Beach Seniors Program 41,000.00
General Fund 001-72-09-574-48-10 Motorcycle Vintage Show 30,000.00
General Fund 001-11-01-511-82-10 Community Grants Programs (71,000.00)
General Fund 001-00-00-381-11-07 Administrative Allocation from Building Fund (871,104.00)
General Fund 001-00-00-382-04-06
Transfers In PILOT Transfer from Building
Fund (150,000.00)
General Fund 001-00-00-389-90-01 Fund Balance - Reserves (1,021,104.00)
Fund Account Description
Increase /
(Decrease)
Building Fund 107-15-02-524-91-00 Administrative Allocation to General Fund (871,104.00)
Building Fund 107-15-02-524-91-90 Transfers Out PILOT Transfer to General Fund (150,000.00)
Building Fund 107-15-02-524-99-10 Building Contingency (100,000.00)
Building Fund 107-15-02-524-31-10 Professional Services (991,000.00)
Building Fund 107-00-00-322-00-00 Building Permit Fees (1,263,106.00)
Building Fund 107-00-00-389-90-01 Fund Balance - Reserves (848,998.00)
City of Dania Beach
Finance Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Darryl McFarlane, IT Dvision Director
SUBJECT: Approval of a Resolution Authorizing Purchases from Broadcast Systems, Inc. that
will Exceed the City’s Annual Vendor Threshold of $50,000 for Fiscal Year 2025-
26
Request:
The Information Technology Division requests approval of a resolution authorizing purchases
from Broadcast Systems, Inc. that will exceed the City’s annual vendor threshold of $50,000 for
Fiscal Year 2025-26, and authorization to waive competitive bidding requirements based on
General Services Administration (GSA) Contract pricing.
Background:
Broadcast Systems, Inc. is an existing City vendor providing CCTV, video surveillance, and
related infrastructure services for the City’s Access Control and CCTV environment. The vendor
previously converted the City’s legacy camera systems to the and is currently assisting with
implementing the City’s Avigilon Alta Access physical access control system.
During Fiscal Year 2025-26, the City has already expended approximately $45,000 on CCTV
and related security infrastructure projects with Broadcast Systems, Inc. The City now
anticipates exceeding the $50,000 annual vendor threshold due to the approved CCTV
installation project at The Patch, which includes installing new Avigilon Alta multi-sensor
cameras, network connectivity equipment, point-to-point communications hardware, surge
protection, mounting hardware, and related installation materials.
Broadcast Systems originally designed and implemented the City’s Access Control and CCTV
environment and possesses unique institutional knowledge of the City’s surveillance
infrastructure, configuration standards, and licensing model. Continued utilization of the same
vendor ensures compatibility, minimizes operational disruption, reduces integration risks, and
maintains consistency across the City’s enterprise CCTV platform.
All pricing submitted by Broadcast Systems, Inc. is based on General Services Administration
(GSA) Contract No. GS-07F-173GA, which satisfies competitive procurement requirements and
provides the City with pre-negotiated government pricing.
Budgetary Impact
The estimated cost is $14,234.38. Funding will be available in CRA account: 112-52-09-552-52-
30 after a transfer from 112-52-09-552-31-10.
Recommendation
Approve the resolution authorizing purchases from Broadcast Systems, Inc. that will exceed the
City’s annual vendor threshold of $50,000 for Fiscal Year 2025-26.
RESOLUTION NO. 2026-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING PURCHASES OF CCTV, VIDEO
SURVEILLANCE, ACCESS CONTROL, NETWORKING, AND RELATED
TECHNOLOGY EQUIPMENT, SOFTWARE, INFRASTRUCTURE, AND
PROFESSIONAL SERVICES FROM ER TECH SYSTEMS GROUP INC. (D/B/A
BROADCAST SYSTEMS), WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS, UTILIZING GSA CONTRACT NO.
GS-07F-173GA; AUTHORIZING PURCHASES EXCEEDING THE CITY’S
ANNUAL VENDOR THRESHOLD OF $50,000; AUTHORIZING CONTINUED
PURCHASES IN SUBSEQUENT FISCAL YEARS WHILE THE GSA
CONTRACT REMAINS VALID; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he/she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
to a competitive bid obtained within the last eighteen (18) months by other government agencies,
such as the federal government, State of Florida, or a Florida municipality or county; and
the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection
(a), sets the monetary threshold or limitation at $50,000.00; and
ER Tech Systems Group Inc. (d/b/a Broadcast Systems) is an existing City
vendor providing CCTV, video surveillance, access control, networking, and related technology
infrastructure services for City facilities and operations; and
Broadcast Systems previously implemented and integrated the City’s Access
Control and CCTV platform and continues to provide installation, configuration, expansion, and
support services related to the City’s enterprise security infrastructure; and
during Fiscal Year 2025-26, the City has incurred and anticipates additional
expenditures with Broadcast Systems for CCTV, access control, and related infrastructure projects
that will exceed the City’s annual vendor threshold of Fifty Thousand Dollars ($50,000.00); and
2 RESOLUTION #2026-______
WHEREAS, the City Administration has determined that utilizing Broadcast Systems
provides operational continuity, compatibility with existing systems, reduced implementation risk,
and efficiency due to the vendor’s institutional knowledge of the City’s integrated security
infrastructure; and
WHEREAS, the City Commission finds it to be in the best interest of the City to waive
formal competitive bidding requirements and authorize purchases from Broadcast Systems
utilizing GSA Contract No. GS-07F-173GA; and
WHEREAS, the City Commission further finds it appropriate to authorize continued
purchases from Broadcast Systems exceeding the annual vendor threshold in subsequent fiscal
years, provided such purchases continue to utilize valid GSA contract pricing and are otherwise
subject to budgetary appropriation and applicable procurement requirements.
WHEREAS, the proposal is through a GSA Contract and was deemed by staff to be the
most responsive and responsible, and provides for improved access control and CCTV capabilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing “Whereas” clauses are ratified and confirmed to be true
and correct, and they are made a part of and are incorporated into this Resolution by this reference.
Section 2. That the proper City officials hereby authorizes purchases from ER Tech
Systems Group Inc. (d/b/a Broadcast Systems) exceeding the City’s annual vendor threshold of
Fifty Thousand Dollars ($50,000.00) utilizing GSA Contract No. GS-07F-173GA without
competitive bidding and without advertisement for bids.
Section 3. That the City Manager and proper City officials are authorized to execute
all necessary documents and take all actions necessary to implement the intent of this Resolution.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
shall be repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2026-______
PASSED AND ADOPTED on , 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
City of Dania Beach
Finance Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Darryl McFarlane, IT Division Director
SUBJECT: Retroactive approval of Cybersecurity Grant Agreement with the State of Florida
Department of Management Services
Request:
Approve the resolution authorizing purchases from Broadcast Systems, Inc. that will exceed the
City’s annual vendor threshold of $50,000 for Fiscal Year 2025-26.
Background:
The Florida Local Government Cybersecurity Grant is a program that offers local government
agencies and municipalities the opportunity to receive services to improve their cybersecurity
posture and resiliency. This benefits everyone by equipping local governments with software,
services, and solutions to protect infrastructure and Floridians’ data.
The Grant Agreement itself is considered to have a $0 value, as no funds are exchanged between
the grantee and FLDS, as FLDS purchases solutions on the grantee’s behalf.
The Florida Local Government Grant Team estimates the value of these services at $188,889.47.
Budgetary Impact
N/A
Recommendation
Retroactively approve the Cybersecurity Grant Agreement with the State of Florida Department
of Management Services.
RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, APPROVING A GRANT AGREEMENT WITH THE
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES (DMS) UNDER
THE LOCAL GOVERNMENT CYBERSECURITY PROGRAM AND
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE
AGREEMENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
the State of Florida has allocated $15 million for the Florida Local
Government Cybersecurity Grant Program to provide technical assistance to local governments,
improving their cybersecurity posture and resiliency; and
the City has been awarded a grant through the program, and the initial grant
period and funding is for 12 months and agreements will be renewed for subsequent years, if
funding is provided by the State; and
the grant will not provide funding to the City, but instead allows the City to
subscribe to assistance and capabilities offered through the program; and
the City Administration recommends that the City Commission approve and
authorize execution of the grant agreement and participation in the Local Government
Cybersecurity Grant Program;
That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
That the City Commission authorizes the appropriate City officials to
execute the grant agreement, which agreement is confidential and exempt from section 119.07(1),
F.S. and section 286.011, F.S. and therefore, not attached to this Resolution.
That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
That this Resolution shall be in force and take effect ten days after its
passage and adoption.
SIGNATURES ON THE FOLLOWING PAGE
2 RESOLUTION #2026-
PASSED AND ADOPTED on __________________, 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
City of Dania Beach
Public Services Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA- CM, City Manager
VIA: Fernando J. Rodriguez, Public Services Director
Oscar Vasquez, Public Services Director
SUBJECT: APPROVAL OF THE FOURTH AMENDMENT WITH SAM'S
LANDSCAPING FOR TREE TRIMMING SERVICES
Request:
Approval of the Fourth Amendment to the existing Agreement between the City of Dania Beach
and Sam’s Landscape Maintenance, Inc., for additional tree trimming services outside the
original scope of the Agreement, including hurricane preparedness tree trimming, tree trimming
services outside the jurisdiction of the Florida Department of Transportation (FDOT), and
unforeseen services on an as needed basis, with authorization for services to be applied
retroactively to March 1, 2026.
Background:
On November 12, 2015, the City entered into an Agreement with Sam’s Landscape Maintenance,
Inc. for landscape maintenance services. Since execution of the Agreement, the City has
identified the need for additional tree trimming services that were not specifically contemplated
within the original scope of work. These additional services include hurricane preparedness tree
trimming activities and tree trimming services for areas outside FDOT jurisdiction.
Additionally, from time to time, unforeseen circumstances arise requiring immediate tree
trimming and related services necessary to protect the public health, safety, and welfare of the
community. The Fourth Amendment authorizes the Contractor to perform these additional
services on an as needed basis as directed by the City.
Due to operational needs and the importance of maintaining public safety and hurricane
preparedness efforts, the Amendment further authorizes approval of these additional services
retroactive to March 1, 2026.
The Amendment further provides that all remaining terms and conditions of the original
Agreement shall remain in full force and effect.
Budgetary Impact
City Administration recommends approval of the Fourth Amendment to the existing Agreement
with Sam’s Landscape Maintenance, Inc., to provide additional tree trimming services, hurricane
preparedness services, and unforeseen services on an as needed basis in an amount not to exceed
$80,000.00.
Recommendation
City Administration recommends approval of the Fourth Amendment to the existing Agreement
with Sam’s Landscape Maintenance, Inc., to provide additional tree trimming services, hurricane
preparedness services, and unforeseen services on an as needed basis in an amount not to exceed
$80,000.00.
RESOLUTION NO. 2026-_____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, APPROVING THE FOURTH AMENDMENT TO THE
EXISTING AGREEMENT WITH SAM’S LANDSCAPE MAINTENANCE,
INC. FOR ADDITIONAL TREE TRIMMING SERVICES, INCLUDING
HURRICANE PREPAREDNESS SERVICES AND UNFORESEEN SERVICES
ON AN AS NEEDED BASIS; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE FOURTH AMENDMENT AND ANY NECESSARY
DOCUMENTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING
FOR AN EFFECTIVE DATE.
on November 12, 2015, the City of Dania Beach entered into an Agreement
with Sam’s Landscape Maintenance, Inc. for landscape maintenance services; and
the City has identified the need for additional tree trimming services not
specifically contemplated within the original scope of work, including hurricane preparedness tree
trimming services and tree trimming services outside the jurisdiction of the Florida Department of
Transportation (FDOT); and
from time to time unforeseen circumstances arise requiring immediate tree
trimming and related services necessary to protect the public health, safety, and welfare of the
community; and
the fourth amendment authorizes Sam’s Landscape Maintenance, Inc. to
provide additional tree trimming services, hurricane preparedness services, and unforeseen services
on an as needed basis as directed by the City; and
the total cost for the additional services authorized under the Fourth
amendment shall not exceed Eighty Thousand Dollars ($80,000.00); and
the City Commission finds that approval of the fourth amendment with Sam’s
Landscape Maintenance, Inc. is in the best interest of the City.
That the above “Whereas” clauses are ratified and confirmed and
incorporated herein by this reference.
The City Commission hereby approves the fourth amendment to the
existing Agreement with Sam’s Landscape Maintenance, Inc. for additional tree trimming
services, including hurricane preparedness services and unforeseen services on an as needed basis.
2 RESOLUTION #2026-_____
Section 3. The City Manager is hereby authorized to execute the Fourth amendment
and any necessary documents related thereto.
Section 4. That funding will be appropriated from Landscape Account No. 001-39-04-
539-46-50.
Section 5. That all resolutions or parts of resolutions in conflict herewith are repealed
to the extent of such conflict.
Section 6. That this Resolution shall become effective ten (10) days after adoption.
PASSED AND ADOPTED on __________________, 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
1
FOURTH AMENDMENT TO AGREEMENT
BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND SAM’S LANDSCAPE MAINTENANCE, INC.
THIS FOURTH AMENDMENT TO AGREEMENT (“Fourth Amendment”) is made and
entered into as of this ___ day of __________, 2026, by and between the CITY OF DANIA
BEACH, FLORIDA, a Florida municipal corporation (“City”), and SAM’S LANDSCAPE
MAINTENANCE, INC., a Florida corporation (“Contractor”).
RECITALS
WHEREAS, the City and Contractor entered into that certain Agreement dated November
12, 2015, relating to Grounds and Right-of-Way Maintenance Services (the “Original
Agreement”);
WHEREAS, the parties subsequently entered into additional amendments, including a First
Amendment dated March 8, 2022, to include small projects and contingency work on an as-needed
basis;
WHEREAS, the parties thereafter entered into a Renewal Agreement extending the term
of the Agreement through November 12, 2027;
WHEREAS, the City desires to authorize additional services and increase available
compensation consistent with the approved fiscal year budget and operational needs of the City;
and
WHEREAS, the City Commission has determined that entering into this Fourth
Amendment is in the best interest of the City.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and conditions
contained herein, and other good and valuable consideration, the receipt and sufficiency of which
are acknowledged, the parties agree as follows:
1. Recitals.
The foregoing recitals are true and correct and incorporated herein by reference.
2. Additional Services and Administrative Authority.
Contractor shall continue to provide landscape maintenance, irrigation, right-of-way maintenance,
beautification, contingency work, small projects, emergency response services, and related
ancillary services consistent with the general scope and nature of landscaping and right-of-way
maintenance services contemplated under the Agreement and related procurement documents.
2
The City Manager or designee is authorized to approve and direct additional work, modify service
locations, adjust maintenance frequencies, authorize contingency work, authorize emergency
services, and expand services within the general scope of the Agreement, provided that:
(a) such work remains within the categories of services contemplated under the Agreement
and related procurement documents;
(b) sufficient budgeted funds are available;
(c) the total compensation authorized under the Agreement, as amended, is not exceeded;
(d) all such work is authorized in writing by the City.
3. Compensation.
The compensation authorized under the Agreement is hereby increased by an amount not to exceed
$80,000.00, consistent with the approved FY 2026 budget.
Where reasonably practicable, additional work shall be performed pursuant to existing contract
pricing. For work not covered by existing pricing, Contractor shall provide a written quotation or
proposal for review and approval by the City prior to commencement of the work, unless the City
determines that emergency conditions require immediate response.
4. Work Authorizations.
The City may issue written work authorizations, task directives, field authorizations, or similar
written instructions for services authorized under this Fourth Amendment.
Nothing contained herein shall obligate the City to order any minimum quantity of services or
expend any minimum amount under the Agreement.
5. Funding and Appropriations.
The obligations of the City under this Fourth Amendment are subject to the availability of lawfully
appropriated funds. Nothing contained herein shall be construed to require the City to appropriate
funds in future fiscal years.
6. Ratification.
Except as expressly modified herein, all other terms, conditions, covenants, and provisions
contained in the Agreement, prior amendments, and Renewal Agreement shall remain unchanged,
ratified, and in full force and effect.
This Fourth Amendment shall be construed as supplemental to the Original Agreement and prior
amendments and shall not be construed to waive, replace, or extinguish any provision of the
Original Agreement or prior amendments except as expressly stated herein.
3
7. Conflict.
In the event of a conflict between this Fourth Amendment and the Agreement or prior amendments,
the terms of this Fourth Amendment shall control.
8. Effective Date.
This Fourth Amendment shall become effective immediately upon full execution by the parties.
SIGNATURES ON THE FOLLOWING PAGES
4
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM:
CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
EVE A. BOUTSIS
CITY ATTORNEY
5
CONTRACTOR:
Sam’s Landscape Maintenance, Inc., a
Florida corporation
WITNESSES:
Signature Signature
PRINT Name PRINT Name
Signature Title
PRINT Name Date
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐
online notarization this ___ day of __________, 2026, by ____________________________, as
____________________________ of Sam’s Landscape Maintenance, Inc., who is personally
known to me or who has produced ____________________________ as identification.
NOTARY PUBLIC
State of Florida
My commission expires:
City of Dania Beach
Community Development Memorandum
DATE: 5/26/2026
TO: Mayor and Commissioners
FROM: Candido Sosa-Cruz, ICMA-CM, City Manager
VIA: Eleanor Norena, CFM, Director
Corinne Lajoie, MURP, AICP, Deputy Director
SUBJECT: TX-018-26: The applicant, the City of Dania Beach, is requesting a text
amendment to the City’s Code of Ordinances, Land Development Code (LDC),
regarding Board attendance. (First Reading)
Request:
To adopt an ordinance to make the attendance requirements for advisory boards consistent for all
boards.
PUBLIC HEARING NOTICE
This item was duly advertised, posted, and noticed pursuant to Article 610 of the LDC.
Background:
Recently, the City Commission raised concerns over advisory board attendance. The City
Commission wanted the administration to review the attendance records and the attendance
policies for the various advisory boards. Each board had a different set of criteria for attendance,
allowing multiple absences, provided the absences were not consecutive, and allowing for
“excused” absences.
Staff Analysis
As not every board meets monthly, it is the recommendation to only allow two (2) absences,
excused per year. These two (2) absences include all excused and unexcused absences. Upon the
third absence, the member is automatically removed from the board.
During the November 2024 election, the City also had several charter ballot questions heard, and
the voters approved a change to the charter that would require advisory board members who are
residents to be residents 12 months prior to their appointment to an advisory board. The
requirement used to be a six-month residency requirement. The proposed language updates for
all the boards are to reflect a 12-month versus a six-month residency requirement in an effort to
create consistency.
Not all advisory boards were created by ordinance, so the attached ordinance provides (1)
specific language changes to those boards created by ordinance (Public Art Board, Marine
Advisory Board, and Planning and Zoning Board,) and then modifies all the resolutions that
created the remaining functioning advisory boards: Resolution No. 2025-002/58-99 (Parks,
Recreation and Community Affairs Advisory Board); No.: 2013-047/2009-026 (Green Advisory
Board); No.: 2018-035/2013-019 (Education Advisory Board); and No.: 2009-054 (Charter
Review Board).
This application requires two (2) public hearings by the City Commission.
Budgetary Impact
These proposed amendments will have no budgetary impacts on the City.
Recommendation
The Community Development Department is recommending that the City Commission approve
the ordinance on first reading.
1 ORDINANCE #2026-_____
ORDINANCE NO. 2026-_____
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RELATING TO ADVISORY BOARD ATTENDANCE,
ALTERNATE BOARD MEMBERS AND ELIGIBILITY BY AMENDING THE
FOLLOWING SECTIONS OF THE CITY CODE: (1) SECTION 811-130,
ENTITLED “PUBLIC ART ADVISORY BOARD; (2) SECTIONS 2-120,
ENTITLED (MARINE ADVISORY BOARD) “MEMBERS' COMPENSATION;
TERM”, AND SECTION 2-121, ENTITLED (MARINE ADVISORY BOARD)
“RULES OF PROCEDURE”; (3) SECTION 720-10, ENTITLED (PLANNING &
ZONING BOARD) “CREATED; APPOINTMENT”; AND (4) ADVISORY
BOARD RESOLUTIONS RELATING TO THE FOLLOWING BOARDS:
PARKS, RECREATION AND COMMUNITY AFFAIRS ADVISORY BOARD;
GREEN ADVISORY BOARD; EDUCATION ADVISORY BOARD; AND
CHARTER REVIEW BOARD, IN ORDER TO MODIFY THE
QUALIFICATIONS AND ATTENDANCE OF ADVISORY BOARD
MEMBERS, AND TO PROVIDE FOR ADVISORY BOARD ALTERNATE
MEMBERS WHEN NOT PREVIOUSLY PROVIDED; PROVIDING FOR
CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
the City Charter was amended in 2024 to require that advisory board
members be a resident of the City at least 12 months prior to appointment; and
the various advisory board ordinances are being amended to reflect the
charter change; and
the City has various rules for advisory boards as it relates to “excused” and
“unexcused” absences, meanwhile the boards are having difficulty meeting quorum; and
the City is seeking to make attendance rules uniform by requiring that all
boards have the same policy, which is to only allow two absences (regardless of whether they are
excused or not) per year; and
WHEREAS, the City seeks to amend all ordinances relating to existing boards and all
resolutions relating to advisory boards to provide for a 12 month residency requirement before
appointment (consistent with the charter) and providing for solely two (2) absences per year, per
advisory board member; and
WHEREAS, the City wants to ensure that each advisory board provides for alternate board
members to ensure that there is quorum in the case of absences.
2 ORDINANCE #2026-_____
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “WHEREAS” clauses are ratified and confirmed as being
true and correct, and they are made a part of and incorporated into this Ordinance by this reference.
Section 2. That Chapter 28 entitled the “Land Development Code”, at Article 811,
entitled “”Public Art Program: at Section 811-130 entitled “Public Art Advisory Board”, is amended
as follows:
CHAPTER 28
LAND DEVELOPMENT CODE
* * *
ARTICLE 811 - PUBLIC ART PROGRAM
* * *
Sec. 811-130. Public Art Advisory Board.
There shall be created a Public Art Advisory Board whose membership, meetings, duties,
and other responsibilities are as described below:
(A) Membership. All advisory board members that are required to be City residents shall
be City residents for at least 12 months prior to appointment. The Board shall be
composed of the following members:
(i) Four (4) board members must be knowledgeable in one of the identified fields of:
fine art, be employed by any art dealer, art gallery, artists' representative, museum
or other entity which derives income from the sale or display of artwork, be a
professional in the field of art, architecture, art history, architectural history, urban
planning, landscape architecture, interior design, graphic or product design, urban
planners, or possess a minimum of a bachelor's degree in said field from an
accredited university, or be involved in an art program within the community. Dania
Beach residents and Broward County residents will be eligible to serve on the
advisory board.
(ii) Three (3) city residents with a strong interest and knowledge of the visual arts;
whom shall have been a resident of the City of Dania Beach for a minimum of 12
months six (6) months prior to any such appointment. For the first appointment to
the Board, the two (2) members may be selected from the formerly active Creative
Arts Council Advisory Board. (iii)
(iii) That the City Commission shall appoint one (1) City Commissioner to sit as a
liaison to the Board. Such appointed City Commissioner liaison shall serve a term
consistent with the duration of their election term and without compensation at the
pleasure of the City Commission of the City of Dania Beach.
(iv) The City Commission shall vote on the selection of each member. The required
quorum shall consist of four (4) members.
3 ORDINANCE #2026-_____
(v) There shall be two alternate board members, one appointed from subsection (i) and
the second appointed from subsection (ii) by the City Commission. Alternate Board
members are to attend all meetings and all attendance requirements shall apply
equally to the alternate board members.
(vi) (v)Each member shall be appointed by the City Commission, based upon the criteria
and approved by a majority of the entire City Commission. The positions appointed
to the Art Board, and their term provisions, and additional terms:
* * *
(B) Meetings. If any member fails to attend three (3) meetings (regardless of whether the
board member is excused or not) annually shall automatically be removed from the
board, and the City Commission shall promptly fill that vacancy. Board meets a
minimum of four (4) times per year but may meet more frequently as needed. An
absence by any board member from any three (3) meetings (whether excused or not)
shall constitute an automatic resignation of such member. Failure to have quorum to hold
a meeting shall be considered an absence for those board members that cause the failure
of quorum.
Section 3. That Chapter 2, entitled “Administration”, Article VI, entitled “marine Advisory
Board”, at sections 2-120- 2-121, is amended as follows:
CHAPTER 2
ADMINISTRATION
* * *
ARTICLE VI. MARINE ADVISORY BOARD
* * *
Sec. 2-120. - Members' compensation; term.
The members of the marine advisory board shall serve without compensation, and each member
shall serve for a term consistent with the duration of the term of the appointing commissioner.
The board shall consist of five (5) members appointed by the city commission, and two alternates.
Each commissioner shall appoint one (1) member who has been a resident of the city for at least
12 months six (6) months. It is recommended that the appointees be engaged in a marine related
business or have prior marine related business experience.
4 ORDINANCE #2026-_____
Sec. 2-121. Rules of procedure.
It is recommended that the marine advisory board shall be governed by the following rules of
procedure:
(1) The board shall select its own chairperson and secretary, unless the chairperson is
designated by the city commission.
(2) It is suggested that the board meet not less than once a month, and more frequently if
business requires. Notice of the meetings shall be given by the chairperson or his/her
representative.
(3) All advisory board members shall be City residents for at least 12 months prior to
appointment. If any member fails to attend three (3) meetings annually (regardless of
whether the absence is excused or not) shall automatically be removed from the board,
and the City Commission shall promptly fill that vacancy. Unexcused aAn absence by
any board member from any three (3) consecutive meetings or any three (3) consecutive
absences shall constitute an automatic resignation of such member. Failure to have
quorum to hold a meeting shall be considered an unexcused absence by those advisory
board member(s) that cause the failure of quorum. Alternate Board members are to
attend all meetings and all attendance requirements shall apply equally to the alternate
board members.
(4) Three (3) members of the board shall constitute a quorum at any meeting of the board,
but no action shall be binding when taken by the board except at a meeting as provided
in this section, and recorded in the minutes of the meeting.
(5) A record of the board's proceedings shall be made and kept by the secretary and shall be
open to inspection at all times.
(6) All meetings shall be open to the press and general public and all persons desiring to
appear before the board shall be given reasonable time to present their views on any
matter being considered by the board.
* * *
That Chapter 28, Land Development Code, at Article 720, entitled “Planning &
Zoning Board, at 720-10, entitled “Created; appointment”, is amended as follows:
* * *
The members of the city planning and zoning board as created by the City Charter, shall be
appointed by the city commission and be residents of the City at least 12 months prior to their
5 ORDINANCE #2026-_____
appointment. No city employee shall be eligible for membership on the board. If any member fails
to attend three (3) meetings (regardless of whether the member is excused or not) annually shall
automatically be removed from the board and will be considered to have voluntarily resigned. The
City Commission shall promptly fill that vacancy. Failure to have quorum to hold a meeting shall
be considered an absence by those advisory board members that that cause the lack of quorum.
Consistent with the City Charter, Part 8, Article I, there shall be five members and two alternate
board members appointed by the City Commission. Alternate Board members are to attend all
meetings and all attendance requirements shall apply equally to the alternate board members.
Section 5. Amending all existing resolutions authorizing advisory board as follows:
6 ORDINANCE #2026-_____
* * *
Section 6. That all ordinances or part of ordinances in conflict with the provisions of the
Ordinance are repealed.
Section 7. It is the intention of the Mayor and City Commission of the City of Dania
Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made a
part of the Code of the City of Dania Beach, Florida. The sections of this ordinance may be
renumbered or re-lettered to accomplish such intention, and the word "ordinance" may be changed
to "section," "article," or other appropriate word.
Section 8. That this Ordinance shall be effective 10 days after passage on second
reading.
PASSED on first reading on __________________, 2026.
PASSED AND ADOPTED on second reading on ___________________ 2026.
First Reading:
Motion by: _________________________________
Second by: _________________________________
Second Reading:
Motion by: _________________________________
Second by: _________________________________
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
7 ORDINANCE #2026-_____
ATTEST:
Campaign No.70931
Today's Date 5 May 2026
P.O. Number
Sales Rep Walters, Dustin
bill-to
City of Dania Beach- City Clerk's Office
100 W. Dania Beach Blvd
Dania Beach, FL 33004-3699
Tel: 954 924-6800
Account No: 105628
advertiser
City of Dania Beach- City Clerk's Office
100 W. Dania Beach Blvd
Dania Beach, FL 33004-3699
Tel: 954 924-6800
Account No: 105628
Campaign Summary
Description TX-018-26 Board Attendance Policy
(First Reading) - Ad
Start Date 5/11/2026
End Date 5/12/2026
Currency
Cost Summary
Gross Amount $308.99
Agency Commission $0.00
Net Amount $308.99
Estimated Tax $0.00
Total $308.99
Package Details
Description Start Date Price
Notice of Public Meeting 5/11/2026 308.99
Package Component Detail Start Date
Public Notices 5/11/2026
Affidavit 5/11/2026
Sun Sentinel Classified 5/11/2026
Page 1 of 3
Preview - Content may appear in color online but may be printed in black and white.
Page 2 of 3
This Insertion Order Form forms part of the Agreement by and between Customer and Tribune Publishing Company ("Company"), and is governed
by the terms and conditions set forth in Company's Business Terms of Service (available at https://www.tribpub.com/central-terms-of-service/ ) (the
"Business Terms") and the Data Processing Addendum (the "DPA") The Business Terms, DPA, and this Insertion Order are collectively referred to
as the "Agreement." The Business Terms and DPA constitute integral parts of this Insertion Order and are hereby incorporated into this Insertion
Order by this reference. Capitalized Terms not otherwise defined in this Insertion Order have the same meanings as that ascribed to them in
Business Terms. In the event of any ambiguity, conflict, or inconsistency between any of the Business Terms, this Insertion Order, and the DPA, the
following order of precedence shall govern for purposes of resolving any such ambiguity, conflict, or inconsistency: (1) this Insertion Order, (2) the
DPA, if applicable, and (3) the Business Terms.
Page 3 of 3
DATE: May 26, 2026
TO: City Commission, City of Dania Beach
FROM: Commissioner Luis Rimoli
SUBJECT: Request for Commission Support – Dania Elementary School
Request
Dania Elementary is seeking city commission support to sponsor t-shirts for Dania
Elementary 5th grade class field trip.
Background
This is the first year that the 5th grade class will participate in an out-of-district field trip to
Busch Gardens. This experience is intended to celebrate and reward the students for their
dedication, positive behavior, and hard work throughout the academic year. The T-shirts
will serve not only as a keepsake for the students, but also as a way to promote school
pride, unity, and safety during the trip.
Budgetary Impact
$1089.04
I respectfully ask for the Commission’s consideration and approval of this request.
City of Dania Beach
Commission Memorandum
1
Singh, Maxine
From:Ebony Y. Walker <ebony.walker@browardschools.com>
Sent:Monday, May 4, 2026 2:54 PM
To:Singh, Maxine
Cc:Michael V. Billins
Subject:Dania ES - Donation
Attachments:Scanned_from_a_Lexmark_Multifunction_Product04-23-2026-122443 (1).pdf
Follow Up Flag:Follow up
Flag Status:Flagged
CAUTION: This email originated from outside the City of Dania Beach. Do not click links or open
attachments unless you recognize the sender and expect the content.
Good afternoon,
The purpose of this email is to respectfully request the assistance of the City of Dania Beach ,
Mayor Davis, and the City Commissioners in supporting Dania Elementary School with the
purchase of field trip T-shirts for our 5th grade Class of 2026.
This school year marks a very special milestone for our students, as it is the first year that our
5th grade class will participate in an out-of-district field trip to Busch Gardens. This experience
is intended to celebrate and reward the students for their dedication, positive behavior, and
hard work throughout the academic year. The T-shirts will serve not only as a keepsake for
the students, but also as a way to promote school pride, unity, and safety during the trip.
Support from the City of Dania would greatly enhance our ability to provide this memorable
experience for all students, ensuring that every child feels included and recognized for their
achievements. Dania Elementary deeply values its partnership with the City of Dania Beach,
and we are truly grateful for the continued support shown to our school and community.
Thank you in advance for your generosity, time, and consideration. Your support will have a
meaningful and lasting impact on our students and their educational journey.
Ebony Walker Office Manager I - Confidential
Dania Elementary
300 SE 2nd Ave
Dania Beach, FL 33004
Phone 754-323-5375, Fax 754-323-5340
www.browardschools.com
email: ebony.walker@browardschools.com
2
Under Florida law, email addresses, and all forms of communications, including
email communications, made or received in connection with the transaction of School
Board business are public records, which must be retained as required by law and must be
disclosed upon receipt of a public records request, except as may be excluded by federal
or state laws. If you do not want your email address released in response to a public records
request, do not send electronic mail to this entity. Instead, contact this office by phone.
The School Board of Broward County, Florida expressly prohibits bullying, including
cyberbullying, by or towards any student or employee. See Policy 5.9: Anti-Bullying for
additional information.
Category Item #Color Description XS S M L XL 2XL Qty Items Price Total
PRINTING 5000 IRIS Gildan - Unisex Heavy Cotton™ T-Shirt -
5000
1 20 6 8 4 1 40 $13.00 $520.00
PRINTING 5000B IRIS Gildan - Youth Heavy Cotton™ T-Shirt -
5000B
3 23 5 6 37 $13.00 $481.00
Quote #38682 QUOTE
OCALA T-SHIRTS & MORE
3101 SW 34th Ave
Ocala, Florida 34474
352-304-5262
https://remixtees.com
christina@remixtees.com
Created April 16, 2026
Customer Due Date April 16, 2026
Terms 100% Payment Upfront
Total $1,089.04
Outstanding $1,089.04
Customer Billing
DANIA ELEMENTARY SHOOL
MICHAEL BILLINS
300 Southeast 2nd Avenue
Dania Beach, 33004
754-323-5350
michael.billins@browardschools.com
Customer Shipping
DANIA ELEMENTARY SHOOL
MICHAEL BILLINS
Customer Notes
https://square.link/u/kAQSkB72
Fee Description Qty Amount Total
HANDLING FEE HANDLING FEE 1 $40.04 $40.04
SHIPPING 1 $48.00 $48.00
Total Quantity 77
Item Total $1,001.00
Fees Total $88.04
Sub Total $1,089.04
Tax $0.00
Total Due $1,089.04
Paid $0.00
Outstanding $1,089.04
Thank you for inquiring about Remix T-Shirt Company.
Payment due in full at time of order placement to process your order.
After January 1st a 4% administrative fee will be added to any order
To waive administrative fee you can pay via these options:
Cash/Check - Must be paid in full upfront
MEMORANDUM
May 26, 2026
Mayor and City Commission
Eve A. Boutsis, City Attorney
Commissioner Lori Lewellen
: Travel Policy Amendment
To approve the amendment to the City’s travel policy.
To update the policy as it relates to elected officials:
3.1.2 The following types of travel must be authorized in advance by the City Commission:
a. Conferences (including workshops, training courses, seminars) outside of the tri-county area
(Broward, Dade, and Palm Beach Counties)
b. Conventions (including workshops, training courses, seminars) outside of the tri-county area
(Broward, Dade, and Palm Beach Counties)
c. Extended travel (including foreign travel)
d. The Vice-Mayor and City Commissioners are provided an individual discretionary annual travel
allotment of Six Thousand ($6,000.00), eachper Commissioner. The Mayor, as the ceremonial
leader of the City, shall be entitled to an annual travel allotment of Twelve Thousand
($12,000.00) Commission travel within this threshold will not require pre-approval. However,
the City Commission will continue to use the Travel Authorization Form process in order to
maintain budgetary control and compliance. Any travel expense above the annual, individual
amount, delineated herein shall require City Commission authorization during a Commission
meeting, with back-up information.
And, to clarify the rideshare policy.
CITY OF DANIA BEACH
CITY ATTORNEY’S OFFICE
MEMORANDUM
5.6.2 Ride share - Taxi/Uber/Lyft: Taxis, Uber and Lyft are acceptable modes of transportation to
and from the airport and within metropolitan city areas. These items will only be reimbursed if the
Traveler is not eligible for mileage reimbursement. Ride share rides shall not be reimbursed for
premium. Basic Uber or Lyft should be utilized.
Recommendation
Budgetary Impact
RESOLUTION NO. 2026-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, UPDATING AND AMENDING THE CITY TRAVEL;
POLICY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on May 14, 2019, the City Commission adopted Resolution 2019-037,
approving the City’s travel policy; and
WHEREAS, such Policy defines a standard procedure to be adhered to by all elected
officials, officers and employees of the City; and
WHEREAS, the travel policy is being updated to provide additional direction as it relates
to Commission travel; and
WHEREAS, the City Manager retains the authority to further limit and restrict employee
travel; and
WHEREAS, the Policy amendment is in the best interest of the City, elected officials,
officers and employees of the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “WHEREAS” clauses are ratified and confirmed, and they
are made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission amends its “Travel Policy”. A copy of the
Policy is attached as Exhibit “A”, which is made a part of and is incorporated into this
Resolution by this reference.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect 10 days after passage
and adoption.
SIGNATURES ON THE FOLLOWING PAGE
2 RESOLUTION #2026-
PASSED AND ADOPTED on __________________, 2026.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
3 RESOLUTION #2026-
EXHIBIT A
Title: Travel Policy Page 1 of 19
CITY OF DANIA BEACH TRAVEL POLICY 2019
City of Dania Beach, Florida
Travel Policy
2019
2026
City of Dania Beach
100 W. Dania Beach Blvd
Dania Beach, FL 33004
Travel Policy Policy Number: COMM-2019-
Originating Department: City Manager Effective Date:
This policy replaces the Travel Policy dated
June 13, 2006 and Revision June 12, 2018. prior
travel policies
Page 1 of 18
Approved by: City Commission May 14, 2019 Reso 2019-037
2026
Title: Travel Policy Page 2 of 19
CITY OF DANIA BEACH TRAVEL POLICY 2019
Table of Contents
1 INTRODUCTION ...................................................................................................................................3
1.1 OVERVIEW ...................................................................................................................................3
2 CODE OF CONDUCT ...........................................................................................................................3
3 AUTHORIZATION TO INCUR TRAVEL EXPENSES ...........................................................................4
3.1 CITY COMMISSION AUTHORITY ................................................................................................4
3.2 CITY MANAGER AUTHORITY .....................................................................................................5
3.3 FINANCE DIRECTOR AUTHORITY .............................................................................................5
3.4 DEPARTMENT DIRECTOR AUTHORITY ....................................................................................5
3.5 TRAVELER/EMPLOYEE ..............................................................................................................5
4 TRAVEL GUIDELINES FOR LOCAL BUSINESS TRAVEL ................................................................5
4.1 GENERAL .....................................................................................................................................5
4.2 REGISTRATION FEES .................................................................................................................6
4.3 LODGING ARRANGEMENTS ......................................................................................................6
4.4 MILEAGE REIMBURSEMENT ......................................................................................................6
5 TRAVEL GUIDELINES FOR EXTENDED BUSINESS TRAVEL .........................................................7
5.1 GENERAL .....................................................................................................................................7
5.2 REGISTRATION FEES .................................................................................................................7
5.3 AIRFARE/COMMON CARRIER ....................................................................................................7
5.4 LODGING ARRANGEMENTS ......................................................................................................8
5.5 VEHICLE RENTAL ........................................................................................................................9
5.6 PUBLIC TRANSPORTATION .......................................................................................................9
5.7 PERSONAL AUTOMOBILE USE ................................................................................................10
5.8 CITY-OWNED VEHICLES ..........................................................................................................11
5.9 MEAL & INCIDENTAL EXPENSES (M&IE) .................................................................................11
5.10 NON-REIMBURSABLE EXPENSES ..........................................................................................12
5.11 TAX-EXEMPT STATUS ..............................................................................................................12
6 TRAVEL AUTHORIZATION AND REIMBURSEMENT PROCEDURES ...........................................12
6.1 TRAVEL AUTHORIZATION ........................................................................................................12
6.2 TRAVEL MEMORANDUMS ........................................................................................................12
6.3 TRAVEL EXPENSE REIMBURSEMENT ....................................................................................13
6.4 SUBMISSION OF ACTUAL REIMBURSABLE EXPENSES .......................................................13
TERMS AND DEFINITIONS .......................................................................................................................14
7 FORMS REFERENCE ........................................................................................................................15
Title: Travel Policy Page 3 of 19
CITY OF DANIA BEACH TRAVEL POLICY 2019
1 INTRODUCTION
1.1 OVERVIEW
1.1.1 The City of Dania Beach Travel Policy has been formulated to protect the interest of the City of
Dania Beach by ensuring travel expenses are incurred in a valid, cost effective, time efficient,
and consistent manner.
1.1.2 The attendance of employees at seminars and training programs is considered part of continual
professional development. Attendance at such seminars and programs must be pre-approved by
the Department Director, City Manager, and City Commission, as applicable.
1.1.3 The City will pay all reasonable out-of-pocket expenses for lodging, travel costs, meals, etc.
pursuant to this Policy. However, no such expenses will be reimbursed without receipts
documenting actual payment of such expenses.
1.1.4 Authorized Travelers must adhere to all policies outlined herein, the Procurement Policy, the
Procurement Card Policy, and the City’s financial and operational policies. The misrepresentation
or altering of claims for reimbursement may result in the filing of criminal complaint(s) as well as
disciplinary action. The City will pay all reasonable out-of-pocket expenses for lodging, travel
costs, meals, etc. pursuant to this Policy. However, no such expenses will be reimbursed without
receipts documenting actual payment of such expenses.
1.1.5 Authorized Travelers who are hourly and attend a conference are assumed to be working no
more than eight (8) hours each day and will not be paid overtime for conference attendance.
2.1.1 The Code of Conduct for the City’s Travel Policy is designed to provide the employee the
philosophy and a set of guidelines to follow regarding travel for official City business.
2.1.2 Travel: Travel is reimbursed for official city business only. Each Traveler is expected to find the
most cost effective and reasonable means of travel. The selection of premium travel shall be the
traveler’s individual cost.
2.1.3 Meals: Meals are reimbursed only when traveling on official city business. Personal meals are
not reimbursed.
2.1.4 P-Card: The employee may use their P-Card for approved travel-related expenses provided they
are in compliance with the City’s P-Card Policy.
2.1.5 Travel Charge Disputes: If a disagreement occurs with a hotel, transportation agency or
restaurant, the Traveler should make every effort to reach a reasonable settlement to the dispute
and inform their manager.
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2.1.6 Documentation: All transactions when traveling on official city business must be properly
documented for business purposes. Any altered or forged documentation is strictly prohibited.
Purchase Restrictions: The purchase of products, services or commodities not authorized in
the City’s Procurement Manual or Travel Policy is strictly prohibited. The Traveler must verify
with the department director or the Finance Department if there are any questions about whether
a charge is valid according to policy.
Purchase Limits: All dollar value purchase limits will be adhered to under the Travel Policy and
any splitting of transactions to avoid authorized limits is strictly prohibited.
3 AUTHORIZATION TO INCUR TRAVEL EXPENSES
3.1 CITY COMMISSION AUTHORITY
The City Commission is authorized to approve City Manager, and City Attorney travel outside of
the tri-county area (including out-of-state travel). The selection of premium travel, rental car, or
ride share services shall be at the traveler’s individual cost, and not reimbursable by the City,
except if the cost differential is nominal.
3.2 CITY MANAGER AUTHORITY
3.2.1 The City Manager or designee is authorized to approve departmental travel outside of the tri-county area
(including out-of-state travel).
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(Broward, Dade, and Palm Beach Counties)
c. Extended travel (including foreign travel)
3.3 FINANCE DIRECTOR AUTHORITY
3.3.1 Approval by the Finance Director is contingent upon fund availability and proper documentation
and justification requirements being met, with final approval required by the City Manager.
3.4 DEPARTMENT DIRECTOR AUTHORITY
3.4.1 The Department Director is responsible for ensuring that all requests requiring travel are official City business
relating to the duties and responsibilities of the employee/traveler making the request. The Department
Director has the authority to approve local business travel.
3.5 TRAVELER/EMPLOYEE
3.5.1 The participant traveling on behalf of the City for official business must read and acknowledge
their understanding of the Travel Policy by signing the Acknowledgement Form. All policies and
procedures must be followed, including the documentary evidence of the travel. An individual
traveling on business for the City should neither lose money nor profit from the reimbursement.
4 TRAVEL GUIDELINES FOR LOCAL BUSINESS TRAVEL
4.1 GENERAL
4.1.1 Travel that is within the tri-county area (Miami-Dade, Broward, and Palm Beach) is considered
local business travel. Lunch allowance is only permitted if attending an official business
function.
4.1.2 Requests for reimbursement are to be made within 10 business days of the date the expense
was incurred. If the reimbursement is $75 or less, the employee may be reimbursed by petty
cash if such funds are available and if appropriate documentation is submitted to the Finance
Department’s petty cash custodian.
4.1.3 For a one-day seminar at which lunch is not provided, upon proof or receipt, the City will
reimburse up to $20.00.
4.1.4 Reimbursement of meals for other purposes (i.e., meetings, training sessions, event sponsorship,
etc.) must state the name of attendee(s), nature of City business being conducted, and must be
pre-approved. The Traveler must submit a Local Business Travel Reimbursement form along
with detailed itemized receipts in order to obtain reimbursement. No advances will be given for
local business meals. The City will not reimburse costs for alcoholic beverages.
4.1.5 An employee receiving an expense allowance is NOT eligible for lunch or mileage
reimbursement under Local Business Travel.
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4.2 REGISTRATION FEES
4.2.1 Registration fees are eligible expenses for local travel. The Traveler must submit a Local
Business Travel Reimbursement form along with detailed itemized receipts in order to obtain
reimbursement. These fees may be prepaid by check request or P-Card once proper pre-
approval has been granted by the City Manager or City Commission.
4.2.2 Professional organizations periodically hold workshops that charge a fee primarily for the purpose
of paying the cost of a meal. These fees are not considered registration fees and are eligible for
reimbursement or may be prepaid by check request, or P-Card.
4.3 LODGING ARRANGEMENTS
4.3.1 For travel within the tri-county area (Miami-Dade, Broward and Palm Beach counties), the City
Commission will be allowed reasonable costs for lodging, priced at a single-occupancy standard
rate, or if appropriate, the preferred rate offered by conference sponsors.
4.3.2 Overnight stay for all other employees within the tri-county area must be approved in advance
by the Department Head and the City Manager.
4.4 MILEAGE REIMBURSEMENT
4.4.1 Mileage reimbursement is an eligible expense for local business travel. For mileage
reimbursements where the Traveler reports to a destination (or the airport) from home rather than
their normal place of work (i.e. City Hall, Public Services, etc.), the Traveler shall only be entitled
to reimbursement of incremental mileage calculated as the mileage from their home to the
destination, less mileage from their home to their normal place of work.
4.4.2 If the Traveler travels from their normal place of work to a destination, the Traveler is entitled to
reimbursement based on the actual mileage from their normal place of work to the destination.
4.4.3 If the Traveler travels on a weekend or holiday to a destination, the Traveler is entitled to
reimbursement based on the actual mileage from their home to the destination.
4.4.4 MapQuest will be used to estimate miles driven. For mileage reimbursement, the Traveler must
submit a Local Business Travel Reimbursement Request form.
4.4.5 An employee receiving a car allowance and/or expense allowance is NOT eligible for
mileage reimbursement under Local Business Travel.
5 TRAVEL GUIDELINES FOR EXTENDED BUSINESS TRAVEL
5.1 GENERAL
5.1.1 Extended business travel refers to travel that is not within the tri-county area (Miami-Dade,
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Broward, and Palm Beach) and where the Traveler is required to be away from the official
headquarters overnight. An authorized individual traveling to attend a convention, conference, or
meeting or to conduct official City business will be reimbursed for meals and incidentals, mileage,
lodging, and other miscellaneous expenses.
5.2 REGISTRATION FEES
5.2.1 Registration fees for conferences and seminars require a copy of the completed registration form,
including cost information and a copy of the portion of the brochure which shows the schedule of
sessions offered and meals provided. If payment is originally done by credit card such
documentation is to support the credit card statement or reimbursement form.
5.3 AIRFARE/COMMON CARRIER
5.3.1 Reservations: Airline tickets can be obtained by contacting the airline directly, using the airline
Web site or by utilizing one of the many travel Web sites such as expedia.com, travelocity.com,
cheaptickets.com, and orbitz.com. Airline tickets should be economy or coach class tickets.
Anything other than economy or coach class will not be reimbursed unless an exception is
provided in writing from the City Manager.
5.3.2 Upgraded Airline Tickets: The City does not reimburse for the additional cost of an upgrade.
Travelers preferring to secure upgraded accommodations should pay the difference between the
non-refundable economy/coach rate and the upgraded rate. The cost of an upgraded ticket
cannot be reimbursed unless justified in detail and approved by the City Manager. Tickets
purchased with frequent Traveler program points are not reimbursable.
5.3.3 Baggage: Baggage is the responsibility of the Traveler and the transportation service provider.
Therefore, it is not the responsibility of the City to replace or reimburse lost baggage. The
Traveler may claim reimbursement for excess baggage fees due to the size or weight of an item
being transported at the request of the City. The Traveler may also claim reimbursement for
checked baggage that is considered reasonable and necessary for the business purpose and
length of the trip.
5.3.4 Changing or Canceling Airline Tickets: Once a ticket has been purchased using city funds, it
is the responsibility of the department/Traveler to check with the airline for its policy on changing
travel dates or canceling the ticket. Any cost incurred to the City for changes to an airline ticket
should be justified. If a trip is canceled, the Traveler is to return all unused airline tickets
purchased by the City to the department with a memorandum explaining the cancellation of the
trip. The Traveler should submit both the original and revised ticket itineraries and receipts with
the travel reimbursement request.
5.3.5 Receipts: A copy of the airline ticket itinerary giving dates and times of arrival and departure as
well as a receipt showing payment should be attached to the travel reimbursement request sent
to the Finance Department.
5.4 LODGING ARRANGEMENTS
5.4.1 Reservations: Lodging reservations can be obtained by contacting the hotel directly, using the
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hotel Web site or by utilizing one of the many travel Web sites such as expedia.com,
travelocity.com, cheaptickets.com, and orbitz.com. If attending a conference where a block of
rooms is designated for attendees at a reduced rate, the City will pay or reimburse the Traveler
the reduced rate. If the block room rate is unavailable, then the City will pay the standard room
rate at the same hotel or comparable lodging.
5.4.2 Upgrades: The City does not reimburse for the additional cost of an upgrade. Travelers
preferring to secure upgraded accommodations should pay the difference between the standard
room rate and the upgraded rate. The cost of an upgraded rate cannot be reimbursed unless
justified in detail and approved by the City Manager. If a Traveler’s family member or friend
accompanies them on travel, the Traveler is expected to pay the difference between the standard
room rate and any upgraded rate.
5.4.3 Check In/Check Out: As a general rule, the day preceding the day in which a conference or
seminar begins is considered a travel day. Lodging expense is eligible for the night preceding
the conference/seminar. Also, if the return trip home can be made reasonably the same day the
conference ends, reimbursement for an additional overnight stay will not be eligible.
5.4.4 Cancellations: If it is necessary to cancel a reservation, the Traveler must adhere to the hotel’s
deadline. Any expense incurred due to a “no show” will not be reimbursed unless approved by
the City Manager or designee.
5.4.5 Receipts: An itemized hotel receipt indicating the room rate is required for any overnight stay
and should be attached to the travel reimbursement request sent to the Finance Department.
5.5 VEHICLE RENTAL
5.5.1 Reservations: Rental car reservations are set up by the Finance Department in conjunction with
the State of Florida Enterprise/National contract. Once the reservation has been made, the
employee will receive an email from Enterprise confirming the reservation details. On the day of
travel, the employee will need to give their name, confirmation number, and present a valid
driver’s license when picking up the vehicle… they will NOT need a personal credit card in order
to complete the transaction.
5.5.2 Insurance: All Enterprise/National reservations must include additional insurance coverage as
rental cars are not covered under the City’s current insurance coverage.
5.5.3 Accidents: If a Traveler is involved in a vehicle accident they should report it immediately to the
rental company and to the City’s Risk Management Department.
5.5.4 Upgrades: It is preferred that the Traveler use the most economical car available. All rental
vehicle upgrades must be pre-approved. If a Traveler rents in excess of the most economical
rate for a mid-size car, they will be responsible for paying the difference in the rate unless pre-
approved in advance by the City Manager. An upgrade may be necessary and allowed only under
the following circumstances: (1) the Traveler requires a larger car for medical reasons; (2)
material transportation requirements for the business, which requires pre-authorization; (3) there
are no vehicles available at the requested class and the upgrade is free; or (4) multiple Travelers
are traveling together and require a larger vehicle, as determined by the traveling City
Commissioner (s) or the City Manager.
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5.5.5 Rental Expense: The Traveler is responsible for the costs of operating the vehicle and these will
be reimbursed through the expense reporting process. Receipts should be obtained in
accordance with this Policy to support the charges. The State Enterprise/National contract does
not reimburse the traveler for gasoline purchases. It is recommended to return the vehicle with
the same level of fuel with which it was received. Fuel reimbursement expense is limited to the
use of the rental car for City business only. The City will reimburse the Traveler for daily rental
charges, gasoline charges, toll charges, and parking charges.
Authorized Drivers: Only employees are covered under the City’s business insurance plan for
rental vehicles. The rental agreement must specify the drivers of the vehicle. Drivers other than
a City employee must either be covered under their own insurance or purchase insurance from
the rental agency. The minimum age for driving is 21 years.
Rental Returns and Club Memberships: When returning a rented vehicle, the Traveler should
allow enough time to ensure that they can return the vehicle with a full tank of gas and return the
vehicle to the originating city. The City does not reimburse Travelers for club membership fees
offered by the rental company.
Receipts: An itemized receipt from the car rental company is required for any vehicle rental and
should be attached to the travel reimbursement request sent to the Finance Department.
5.6 PUBLIC TRANSPORTATION
Ride share - Taxi/Uber/Lyft: Taxis, Uber and Lyft are acceptable modes of transportation to and
from the airport and within metropolitan city areas. These items will only be reimbursed if the
Traveler is not eligible for mileage reimbursement. Ride share rides shall not be reimbursed for
premium. Basic Uber or Lyft should be utilized.
Shuttle: Shuttle services are an acceptable mode of transportation to and from the airport and
when offered at a cost effective amount from hotels to the business destination.
Limousine: Limousine services are not considered an acceptable mode of transportation.
Railway/Coach: Train service is an acceptable mode of transportation to and from or between
two cities where the cost is lower than the comparable airfare.
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5.7 PERSONAL AUTOMOBILE USE
5.7.1 Where it is considered appropriate an employee may use their personal automobile for business
travel. It is appropriate when it is less expensive than the other modes of transportation and it
can save the Traveler time.
5.7.2 Mileage Reimbursement: For mileage reimbursements where the Traveler reports to a
destination (or the airport) from home rather than their normal place of work (i.e. City Hall, Public
Services, etc.), the Traveler shall only be entitled to reimbursement of incremental mileage
calculated as the mileage from their home to the destination, less mileage from their home to
their normal place of work.
5.7.3 If the Traveler travels from their normal place of work to a destination, the Traveler is entitled to
reimbursement based on the actual mileage from their normal place of work to the destination.
5.7.4 If the Traveler travels on a weekend or holiday to a destination, the Traveler is entitled to
reimbursement based on the actual mileage from their home to the destination.
5.7.5 MapQuest (www.mapquest.com) is used to determine mileage distance and the printed driving
directions are required to be submitted with the Travel Authorization prior to travel. Mileage is
calculated round trip from the City Hall site to the destination site.
5.7.6 Reimbursement: The Traveler will be reimbursed for the business use of their vehicle based on
the federal IRS mileage rate. This per diem mileage rate covers normal “wear and tear” of the
vehicle and gasoline. The standard business mileage rate as determined by the IRS Publication
463 (www.irs.gov) is used to calculate mileage reimbursement.
5.7.7 Carpooling: When two or more people are traveling to the same destination, every effort should
be made to utilize one vehicle. Reimbursement will be made for one vehicle only, unless prior
approval by the Department Director is obtained.
5.7.8 Insurance: Insurance coverage is the responsibility of the Traveler, as the City will not be
responsible for costs incurred due to an accident. Commission members and City employees are
covered for personal injury while traveling on official City business under workers compensation.
5.8 CITY-OWNED VEHICLES
5.8.1 When feasible, City vehicles shall be used. Use of City-owned vehicles outside City limits
requires written justification from the traveling employee’s Department Director or their
designated representative. When City vehicles are used for extended business travel, charges
for gasoline, lubricants, repairs, towing, etc., will be reimbursed, if supported by receipts. Other
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expenses incurred for parking, bridge, road, and tunnel tolls will be reimbursed in the same
manner as for privately owned vehicles.
5.9 MEAL & INCIDENTAL EXPENSES (M&IE)
5.9.1 Meal expenses are subject to reimbursement to the Traveler who is traveling on official business
for the City. The costs are reimbursed for reasonable costs which are outlined in the Per Diem
Rate Table.
5.9.2 Per Diem Rates: Per IRS regulation, per diem rates are only allowed while an employee is
traveling away from home on business. The City will use the current Meals & Incidental Expenses
Rate (M&IE rate) according to the IRS guidelines at www.gsa.gov/perdiem. Per diems are
allowed on a travel day, including a day preceding or following the conference/seminar. Partial
day meal reimbursements will be based upon the appropriate per diem rate on days with partial
meals that are included in registration costs (including continental breakfast and receptions).
Receipts are not required when using the per diem allowance or the partial day reimbursement.
5.9.3 Fees and Gratuities: Fees, tips given to porters, baggage carriers, hotel staff, and staff on ships
are provided in the per diem allowance, so Travelers will not be reimbursed separately for these
items. The Travel Authorization shall include a copy of the appropriate expenses for the specific
locale.
5.9.4 Telephone Expenses: Travelers will be reimbursed for business phone calls that are considered
necessary, have a business purpose, and are documented on an itemized bill. Telephone usage
with an air phone is prohibited except under emergency situations. All telephone usage should
be documented on an expense report with an explanation for any unusual charges and is only
applicable if the Traveler doesn’t receive a stipend or allowance.
5.9.5 Internet Access: The City does not reimburse for wireless connections in locations designated
as hot spots. However, the City does reimburse a Traveler who needs to gain internet access at
their hotel to download email messages. The charges should be itemized on a hotel bill and be
reasonable and customary. If Internet access is necessary during travel, the following options
are available prior to travel: (1) a City-provided air card or (2) preapproval obtained from Finance
for payment at the time of booking the reservation.
5.9.6 Parking and Tolls: Expenses incurred for airport parking, self-parking and tolls are reimbursable
with receipt. Any airport parking will be reimbursed at the long-term parking rate.
Reimbursements for bridge, road and tunnel tolls will be reimbursed, provided receipts
substantiate such costs. If there is only valet parking at the hotel, a document from the hotel
stating only valet parking must be included with the receipt.
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5.10 NON-REIMBURSABLE EXPENSES
5.10.1 It is the express intention of the City that reimbursement will not be made for the following:
a. Movies or other forms of entertainment (i.e., video rentals, happy hour)
b. Alcoholic beverages
c. Personal telephone calls
d. Miscellaneous expenses of spouse, family or other persons
e. Snacks, meals or drinks other than what is provided under the per diem
f. Laundry or dry-cleaning expenses
g. Lubricants, repairs, and towing expenses of privately-owned vehicles
h. Parking and moving vehicle citations
5.11 TAX-EXEMPT STATUS
5.11.1 The City of Dania Beach is a tax-exempt organization. When traveling in the State of Florida,
travel expenses in the name of the City (paid with procurement card or Accounts Payable check)
should not be assessed taxes. Travelers will need to request that taxes be removed from the bill.
Most vendors will want a copy of the City’s Certificate of Exemption.
6 TRAVEL AUTHORIZATION AND REIMBURSEMENT PROCEDURES
6.1 TRAVEL AUTHORIZATION
6.1.1 The Travel Authorization form serves as authorization for an individual to take normal working
time off to travel on City related business. The travel authorization shall be accompanied by
pertinent conference brochures, agendas, or schedules of meetings and state the nature of the
trip, destination and dates of the beginning and end of official leave and estimates of the cost.
6.1.2 Prior to confirming travel arrangements, a travel authorization must be signed by the Traveler,
Department Director, Finance Director, and then presented to the City Manager for authorization.
6.1.3 The Traveler must provide an estimate of travel expenses to the Finance Department at least
two weeks prior to the date of travel. The Traveler must indicate the departure date, each day
away, the return date, and the name of the city and state of destination.
6.2 TRAVEL MEMORANDUMS
6.2.1 A Travel Memorandum prepared by the Traveler’s department head must be attached to any
travel authorization and SHALL include the following:
• Reason for travel
• Dates of travel
• Travel destination
• Purpose of travel
• Estimated travel expenses (registration, lodging, transportation, mileage, etc.)
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• Applicable account number
6.3 TRAVEL EXPENSE REIMBURSEMENT
6.3.1 Expenses for travel on official City business are reimbursed as part of a travel reimbursement
request submitted by the Traveler to the Finance Department. After Finance approval, travel
reimbursements are processed through the normal accounts payable payment schedule. If the
Traveler is enrolled in the City’s ACH payment program, they can receive their reimbursement
via this payment method.
6.4 SUBMISSION OF ACTUAL REIMBURSABLE EXPENSES
6.4.1 An employee requesting a travel reimbursement must submit all accompanying receipts and
supporting documentation to the Finance Department within ten (10) business days of the
employee’s return from travel.
6.4.2 Receipts must document the expenses and explain the business purposes (who, what, when,
where, & why) for the expense(s). Lodging expenses must be itemized by day, and show all
miscellaneous expenses. No such expenses will be reimbursed without detailed supporting
receipts. Receipts are required for all travel expenses, except mileage. Only itemized/detailed
receipts SHALL BE reimbursed. If a receipt does not state what was purchased, then that item
SHALL NOT BE reimbursed. NO EXCEPTIONS.
6.4.3 All official travel must be requested and submitted on the Travel Authorization form. Only one
Travel Authorization will be completed for an employee’s specific travel package, with all required
estimated costs recorded and all required approvals affixed. This report must be approved by the
Department Director or designee. The required documentation is stated below:
• Original Travel Authorization with all signatures (retain until your return from travel, and
then submit with expenses and receipts).
• Registration receipt and agenda
• Airfare receipt (if applicable)
• Rental car receipt (if applicable)
• Itemized lodging receipt showing balance due “-0-”
• Receipts for personal miscellaneous expenses (taxi, tolls, parking, gas)
6.4.4 All official travel is finalized by the submittal of the Travel Reimbursement Request with proof of
actual expenses. The form and supporting documentation must be submitted to the Finance
Department for verification and approval. Once approved, the Finance Department will forward
the travel reimbursement request packet to the Traveler for reimbursement processing.
TERMS AND DEFINITIONS
As used in this policy, the following terms shall mean:
Authorized Traveler (Traveler): A public official or employee, whether elected or not, who is authorized to
incur travel expenses in the performance of his or her duties, including board and committee members
performing services on behalf of the City.
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CITY OF DANIA BEACH TRAVEL POLICY 2019
City: City of Dania Beach, Florida.
Common Carrier: Train, bus, commercial airline operating scheduled flights, rental cars of an established
rental car firm, taxi, or other approved forms of transportation.
Designee: A duly authorized and appointed representative of an employee who holds a superior position
to the person appointed to represent him or her.
Extended Business Travel: Travel outside the tri-county area (Miami-Dade, Broward, and Palm Beach)
and that may require overnight accommodations.
Incidental Expenses: Other reimbursable expenses related to official travel such as taxi fares, parking
fees, tolls, communication expenses, tips, etc.
Local Business Travel: Travel within the tri-county area (Miami-Dade, Broward, and Palm Beach).
Meal Allowance: The amount authorized for each meal during the travel period.
Official Headquarters: For all travel on behalf of the City of Dania Beach, Florida, the assigned work
location of the Traveler shall be considered the official headquarters of the Traveler.
Per Diem: Daily allowance for expenses incurred while traveling on official city business.
Public Official: An individual, either elected or appointed, who in the performance of his or her official
duties is vested by law with powers of government.
Routine Travel: Travel which is performed on a day-to-day basis with a specified geographical area as
part of the Traveler’s normal work assignment.
Tax Exempt: When referenced in this policy, “tax exempt” refers to the fact that the City has been granted
an exemption to the payment of State of Florida Sales Tax by the Florida Department of Revenue.
Travel Day: A period of twenty-four (24) hours beginning at 12:01 A.M. and ending at 12:00 midnight.
Travel Expenses: The usual, ordinary and incidental expenditures necessarily incurred by the Traveler.
Travel Period: The period of time between the time of departure and the time of return.
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7 FORMS REFERENCE
7.1.1 The following forms are included in Section 7 Exhibits:
• Travel Policy Acknowledge Form
• Local Business Travel Reimbursement Request
• Travel Authorization
• Travel Reimbursement Request
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CITY OF DANIA BEACH TRAVEL POLICY 2019
CITY OF DANIA BEACH
The Travel Policy describes important information about the City’s travel program controls and processes
required to manage the day-to-day travel needs of the City’s employees and authorized Travelers. The
policy is intended to inform Travelers about the formal policy guidelines, processes and responsibilities of
the various participants. These policies ensure that travel is consistent with the City’s fiscal and internal
control goals.
Since the information, policies and procedures described in the manual are subject to change, I
acknowledge that revisions to the Travel Policy may occur. All policy changes require the appropriate
authorized approvals before they are implemented. I understand that revised information may supersede,
modify, or eliminate existing policies.
I acknowledge that I have received the Travel Policy, and I understand that it is my responsibility to read
and comply with the policies and the Code of Conduct contained in the manual and any revisions and
updates made to it.
_____________________________________
EMPLOYEE’S NAME (TYPED OR PRINTED)
_____________________________________ _____________________________
EMPLOYEE’S SIGNATURE DATE
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CITY OF DANIA BEACH TRAVEL POLICY 2019
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MEMORANDUM
May 26, 2026
Mayor and City Commission
Eve A. Boutsis, City Attorney
Commissioner Lori Lewellen
: Language Classes in the Park
To discuss and possibly implement a language class program in the park and to fund same.
The purpose of SpeakSphere 101 is to help participants learn a secondary language that is not native
to them. Through this process, participants will gain immersion in a new culture, broadening their
perspectives and providing valuable skills that can benefit them in many aspects of life.
I am proposing the City sponsor SpeakSphere 101 is to help participants learn a secondary language
that is not native to them. Through this process, participants will gain immersion in a new culture,
broadening their perspectives and providing valuable skills that can benefit them in many aspects of
life.
Integrating this program would give those who want to learn Spanish the opportunity to do so. Behind
English, Spanish is the second most primary language in the United States, which is spoken by 42
million people, or 13% of the population. Approximately 4.8 million people speak Spanish in Florida,
representing nearly 20% to 23% of the state's population. It is the most common non-English
language in the state, with particularly high concentrations in South Florida, where over 70% of
Miami-Dade County residents identify as Hispanic or Latino.
The Miami-Fort Lauderdale-West Palm Beach area has one of the highest
populations of Spanish speakers in the US, with over 2.4 million in that metro area alone
CITY OF DANIA BEACH
CITY ATTORNEY’S OFFICE
MEMORANDUM
Approve the proposed program. Request for legal to work on the program contract documents and
to fund the program for the summer.
Requesting $2,400 for a three-month trial period.
• July - September
• October - December
• January – March
• April – June
•
• 2x per week for an hour: $100.00
• One adult session
• One youth session
• 8x per month: $800.00 (8 hours in total)
• Four adult sessions
• Four youth sessions
• 3 months total - $2,400.00
SpeakSphere 101
The Purpose
The purpose of SpeakSphere 101 is to
help participants learn a secondary
language that is not native to them.
Through this process, participants will
gain immersion in a new culture,
broadening their perspectives and
providing valuable skills that can
benefit them in many aspects of life.
The Plan
This introductory class will be held at
various recreation facilities
throughout the City of Dania Beach. The
program will begin at one location,
where it will be hosted for several
months before rotating to another
facility, allowing broader community
access over time. Starting with Spanish
and Extending to additional languages
such as French, German, Mandarin, etc.
The Facts
Integrating this program would give those who want to learn Spanish the
opportunity to do so. Behind English, Spanish is the second most primary
language in the United States, which is spoken by 42 million people, or 13% of
the population.
Approximately 4.8 million people speak Spanish in Florida, representing nearly
20% to 23% of the state's population. It is the most common non-English
language in the state, with particularly high concentrations in South Florida,
where over 70% of Miami-Dade County residents identify as Hispanic or Latino.
Regional Awareness: The Miami-Fort Lauderdale-West Palm Beach area has one
of the highest populations of Spanish speakers in the US, with over 2.4 million in
that metro area alone
The Budget and Recommendation
Instructional Teachers/Tutors for Spanish Classes:
Below is Our recommendation which would allow for BOTH THE YOUTH AND ADULTS to attend A CLASS.
Four Semesters
•July - september
•October - december
•January – march
•April - june
Cost breakdown per semester
•2x per week for an hour: $100.00
•One adult session
•One youth session
•8x per month: $800.00 (8 hours in total)
•Four adult sessions
•Four youth sessions
•3 months total - $2,400.00
Recommended price per participant per semester - $65 Resident/$100 non-resident
Thank
You