HomeMy WebLinkAboutR-2026-087 vTECHio Authorization to Purchase Replacement Servers and Exceed 50KRESOLUTION NO. 2026-087
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF REPLACEMENT
SERVER AND STORAGE INFRASTRUCTURE FROM COMPUTERS AT
WORK, INC. D/B/A VTECHIO UTILIZING NASPO VALUEPOINT
COOPERATIVE PURCHASING CONTRACT NO. 23026 / 43210000-23-
NASPO-ACS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS NECESSARY TO EFFECTUATE THE PURCHASE;
AUTHORIZING THE CITY TO EXCEED THE ANNUAL VENDOR
THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS
($50,000.00); PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article I, Section 2-10,
"Monetary Thresholds for Certain Purchases and Payment Disbursement Authorizations,"
establishes a monetary threshold of Fifty Thousand Dollars ($50,000.00) for a vendor during each
fiscal year; and
WHEREAS, the City of Dania Beach relies upon a virtualized server environment to
support critical business applications, network services, cybersecurity operations, communications
systems, and other technology resources utilized throughout the organization; and
WHEREAS, the City's existing virtualization infrastructure is approaching the end of its
useful life and manufacturer support period; and
WHEREAS, replacement of the existing infrastructure is necessary to maintain system
reliability, security, performance, and vendor support for the City's critical technology systems; and
WHEREAS, Computers At Work, Inc. d/b/a vTECHio has provided pricing through
NASPO ValuePoint Cooperative Purchasing Contract No. 23026 / 43210000-23-NASPO-ACS;
and
WHEREAS, utilization of the NASPO ValuePoint Cooperative Purchasing Contract
satisfies the City's procurement requirements and provides competitively solicited pricing and
favorable contract terms; and
WHEREAS, due to fluctuations in manufacturer pricing, component availability, and
market conditions, technology pricing may change prior to shipment, and the current cost of the
proposed infrastructure is estimated at approximately $220,978.00 exceeds the Fifty Thousand
Dollar ($50,000.00) annual purchase threshold for a single vendor and therefore requires City
Commission approval.; and
2 RESOLUTION #2026-087
WHEREAS, the total amount of purchases from Computers At Work, Inc. d/b/a vTECHio
for Fiscal Year 2025-26 is anticipated to exceed the Fifty Thousand Dollar ($50,000.00) annual
purchase threshold for a single vendor and therefore requires City Commission approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. The City Commission hereby authorizes the purchase of replacement server
and storage infrastructure from Computers At Work, Inc. d/b/a vTECHio utilizing NASPO
ValuePoint Cooperative Purchasing Contract No. 23026 / 43210000-23-NASPO-ACS.
Section 3. That Funding will be made available in the Information Technology fund
account 507-17-04-516-46-10 - Repair & Maintenance Services Equipment after a budget transfer
from 507-17-04-516-63-95 - Infrastructure CIP Project. The project is funded through revenues
made available under the American Rescue Plan Act (ARPA)
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective immediately after its passage
and adoption.
PASSED AND ADOPTED on June 23, 2026.
Motion by Commissioner Lewellen, second by Vice Mayor Salvino.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
3 RESOLUTION #2026-087
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY