HomeMy WebLinkAboutR-2026-108 Award of Bid Agreement to 3 Uniform Vendors (ITB 25-034)RESOLUTION NO. 2026-108
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DANIA BEACH, FLORIDA, AWARDING REQUEST FOR PROPOSALS
(“RFP”) NO. 25-034, ENTITLED “UNIFORMS AND CUSTOM APPAREL,” TO
GOLDCOAST MARKETING GROUP, IUNIFORMS, INC. AND THE
PLAYERS CONNECTION; AND TO EXCEED THE ANNUAL SINGLE
VENDOR PURCHASING THRESHOLD OF FIFTY THOUSAND DOLLARS
($50,000.00) FOR ALL THREE VENDORS; AUTHORIZING THE PROPER
CITY OFFICIALS TO NEGOTIATE AND EXECUTE AGREEMENTS;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City issued Request for Proposals (“RFP”) No. 25-034 titled “Uniforms
and Custom Apparel (Re-issue)” seeking qualified vendors to supply and deliver uniforms and
custom apparel for City staff across multiple departments; and
WHEREAS, proposals were received via the City’s e-Procurement Portal by the deadline
of December 22, 2025, and evaluated according to criteria including qualifications, pricing
structure (percentage discounts, fixed decoration pricing), and ability to offer online ordering,
turnaround times; and
WHEREAS, after evaluation, the Selection Committee determined that three (3) vendors,
Goldcoast Marketing Group, iUniforms, Inc. and The Players Connection, collectively provide the
best overall value and meet the comprehensive apparel needs of City staff; and
WHEREAS, Public Services recommends that the City Commission award RFP No.
25-034 to three (3) selected vendors and authorize the proper City officials to negotiate and execute
agreements accordingly; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection
(a), sets the monetary threshold at $50,000.00 for a vendor each fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
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Section 2. That the City Commission authorizes the proper City officials, to authorize
the award of Invitation to Bid (ITB) No. 25-034 titled “Uniforms and Custom Apparel (Re-issue)”
to Goldcoast Marketing Group, iUniforms, Inc. and The Players Connection.
Section 3. That the City Commission authorizes the proper City officials to execute all
agreements and documents necessary to implement the provisions of this Resolution, subject to
approval as to form and legal sufficiency by the City Attorney, which agreement template is
attached as Exhibit “A” and made a part of this Resolution by this reference.
Section 4. That all Department purchases from any temporary personnel vendor shall
be within the respective Departments approved annual budget appropriations.
Section 5. That the City Commission authorizes exceeding the annual amount of Fifty
Thousand Dollars ($50,000.00) purchase threshold for a single vendor for Goldcoast Marketing
Group, iUniforms, Inc. and The Players Connection.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be effective 10 days after passage and adoption.
PASSED AND ADOPTED on August 25 2026.
Motion by Commissioner Lewellen, second by Commissioner Rimoli.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
SIGNATURES ON THE FOLLOWING PAGE
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ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
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AGREEMENT FOR UNIFORMS AND CUSTOM APPAREL
RFP NO. 25-034
This Agreement for Uniforms and Custom Apparel (“Agreement”) is entered into as of
____________________, 2026 (“Effective Date”), by and between the City of Dania Beach,
Florida, a Florida municipal corporation (“City”), and [FULL LEGAL NAME OF VENDOR],
a [STATE AND ENTITY TYPE], with an address at [ADDRESS] (“Vendor”).
RECITALS
WHEREAS, the City issued Request for Proposals No. 25-034, entitled “Uniforms and
Custom Apparel (Re-issue)” (the “RFP”), seeking qualified vendors to supply and deliver uniforms
and custom apparel for City staff; and
WHEREAS, Vendor submitted a proposal in response to the RFP, and the City
Commission selected Vendor as one of three vendors authorized to provide the products and
related services described in the RFP; and
WHEREAS, the parties desire to establish the terms governing individual purchases from
Vendor.
NOW, THEREFORE, in consideration of the mutual promises contained in this
Agreement, the parties agree as follows:
1. Contract Documents and Order of Precedence.
1.1 Contract Documents. The Contract Documents consist of: (a) this Agreement and any written
amendments; (b) the RFP and all addenda; (c) Vendor’s proposal, including its pricing and any
written clarifications accepted by the City; and (d) purchase orders issued by the City under this
Agreement. The Contract Documents are incorporated by reference as though fully set forth in this
Agreement.
1.2 Order of Precedence. If the Contract Documents conflict, they control in the order listed in
Section 1.1, except that an addendum issued after the RFP controls over the original RFP language.
A purchase order identifies the particular products, quantities, price, delivery location, and delivery
date; it does not amend this Agreement or authorize additional terms. Vendor’s quotation, invoice,
website terms, click-wrap terms, or other form may not add to or modify the Contract Documents.
2. Scope and Standard of Performance.
2.1 Products and Services. Vendor shall supply and deliver uniforms, custom apparel, decoration,
embroidery, screen printing, fitting, online-ordering support, and related products or services
ordered by the City in accordance with the Contract Documents. All items must be new, first
quality, brand compliant, and free from defects.
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2.2 Performance. Vendor shall comply with the specifications, approved samples, turnaround
times, delivery requirements, warranties, and other commitments in the Contract Documents.
Vendor shall promptly correct, replace, or reperform, at no additional cost to the City, any item or
service that does not conform to the Contract Documents.
2.3 City Marks. Vendor may use the City’s name, seal, logo, or other marks only to perform an
authorized purchase order and only in the form approved by the City. Vendor may not use City
marks for advertising, promotion, resale, or any other purpose without the City’s prior written
approval.
3. Multiple Award; No Exclusivity or Minimum Purchase.
This is a nonexclusive, multiple-award agreement. The City may purchase from any awarded
vendor based on price, availability, product selection, delivery time, departmental needs, prior
performance, or other factors consistent with the RFP. The City does not guarantee Vendor any
minimum quantity, expenditure, order, or percentage of City purchases. Nothing prohibits the City
from obtaining products or services from another source when permitted by law and City
procurement requirements.
4. Purchase Orders and Authorization.
4.1 Required Purchase Order. Vendor shall not begin work, customize an item, or ship products
without a purchase order or other written authorization issued by an authorized City representative.
Vendor proceeds at its own risk if it accepts instructions from an unauthorized person.
4.2 No Unauthorized Charges. The City is not responsible for products, quantities, substitutions,
freight, rush charges, setup charges, artwork charges, taxes, or other costs not expressly authorized
by the applicable purchase order and permitted by the Contract Documents. Substitutions require
the City’s prior written approval.
5. Pricing, Invoices, and Payment.
5.1 Pricing. Prices, discounts, decoration charges, delivery charges, and other compensation shall
not exceed the amounts stated in Vendor’s proposal and the applicable purchase order. Prices
include all costs necessary to provide the ordered products and services unless the RFP or purchase
order expressly states otherwise. The City is exempt from Florida sales and use tax.
5.2 Invoices. Vendor shall submit an accurate itemized invoice referencing the Agreement,
purchase-order number, ordering department, products, quantities, unit prices, decoration charges,
approved additional charges, and delivery date. The City may reject an incomplete or inaccurate
invoice.
5.3 Payment. The City will pay proper invoices in accordance with the Florida Local Government
Prompt Payment Act, Part VII of Chapter 218, Florida Statutes. Payment does not constitute
acceptance of defective or nonconforming products and does not waive any City remedy.
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5.4 Records and Audit. Vendor shall maintain complete records supporting its prices, charges,
deliveries, and performance for the period required by the RFP and applicable law, and in no event
for less than five (5) years after final payment. Upon reasonable notice, the City or its designee
may inspect and copy those records to verify compliance with the Contract Documents.
6. Delivery, Acceptance, Title, and Risk of Loss.
Vendor shall deliver each order to the location and by the date stated in the purchase order. Time
is of the essence. Title and risk of loss remain with Vendor until delivery and acceptance by the
City. The City may inspect and reject incorrect, damaged, late, defective, or nonconforming items.
Vendor shall, at the City’s election and at no additional cost, promptly replace the items, correct
the work, or issue a full credit, including associated shipping and decoration costs.
7. Term.
The term begins on the Effective Date and continues through [INSERT INITIAL EXPIRATION
DATE], unless earlier terminated. Any renewal must be authorized in the manner provided by the
RFP and confirmed in a written instrument signed by the City. Vendor has no right to automatic
renewal. The City’s obligations in each fiscal year are subject to lawful appropriation and
availability of funds.
8. Insurance and Indemnification.
8.1 Insurance. Vendor shall maintain the insurance required by the RFP throughout the term and
provide certificates and endorsements upon request. Approval of insurance does not limit Vendor’s
liability.
8.2 Indemnification. To the fullest extent permitted by law, Vendor shall defend, indemnify, and
hold harmless the City and its officers, employees, and agents from claims, damages, losses,
liabilities, and reasonable attorneys’ fees arising out of Vendor’s negligence, willful misconduct,
breach of this Agreement, violation of law, or allegation that products, designs, artwork, or services
supplied by Vendor infringe a third party’s intellectual-property rights. Vendor has no obligation
to indemnify a City indemnitee for that indemnitee’s sole negligence or willful misconduct. This
Section survives expiration or termination.
8.3 Sovereign Immunity. Nothing in the Contract Documents waives the City’s sovereign
immunity or limits under Section 768.28, Florida Statutes, or other law. No provision requiring
the City to indemnify Vendor is enforceable.
9. Public Records.
Vendor shall comply with Section 119.0701, Florida Statutes, and all other applicable public-
records laws. Vendor shall:
(a) keep and maintain public records required by the City to perform this Agreement;
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(b) upon request from the City’s custodian of public records, provide the City with a copy of
requested records or allow inspection or copying within a reasonable time at a cost that does not
exceed the cost provided by law;
(c) ensure that public records that are exempt or confidential and exempt from disclosure are not
disclosed except as authorized by law for the duration of the Agreement and after completion if
Vendor does not transfer the records to the City; and
(d) upon completion, transfer to the City, at no cost, all public records in Vendor’s possession or
keep and maintain them as required by law.
If Vendor transfers all public records to the City, Vendor shall destroy duplicate records that are
exempt or confidential and exempt. If Vendor keeps public records, Vendor shall meet all
applicable requirements for retaining them. All electronically stored records must be provided to
the City, upon request, in a format compatible with the City’s information-technology systems.
IF VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO VENDOR’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CITY’S CUSTODIAN OF
PUBLIC RECORDS AT: CITY CLERK, CITY OF DANIA BEACH, 100 W. DANIA
BEACH BOULEVARD, DANIA BEACH, FLORIDA 33004; (954) 924-6800; [INSERT
PUBLIC-RECORDS EMAIL ADDRESS].
10. Compliance with Laws.
10.1 General. Vendor shall comply with all applicable federal, state, and local laws, regulations,
and City policies in performing this Agreement.
10.2 E-Verify. Vendor shall comply with Section 448.095, Florida Statutes, including registration
with and use of the E-Verify system when required by law, and shall require any subcontractor to
provide the affidavit required by that statute. The City may terminate this Agreement as provided
by Section 448.095.
10.3 Scrutinized Companies. Vendor certifies, to the extent applicable, that it is eligible to
contract with the City under Section 287.135, Florida Statutes. Vendor shall immediately notify
the City if that certification becomes inaccurate.
10.4 No Discrimination. Vendor shall not discriminate in performance of this Agreement in
violation of applicable law.
11. Independent Contractor; Assignment; Subcontractors.
Vendor is an independent contractor and has no authority to bind the City. Vendor may not assign
this Agreement or delegate material obligations without the City’s prior written consent. Vendor
remains responsible for all approved subcontractors and for their compliance with the Contract
Documents.
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12. Termination and Remedies.
12.1 Convenience. The City may terminate this Agreement, in whole or in part, without cause
upon thirty (30) days’ written notice. The City will pay only for conforming products and services
properly authorized and accepted before the effective termination date.
12.2 Cause. The City may terminate immediately or after any cure period stated in its notice if
Vendor breaches the Contract Documents, repeatedly fails to meet delivery or quality
requirements, loses required insurance or legal eligibility, or fails to cure a default. If urgent
operational needs or repeated performance failures make a cure period impracticable, the City may
obtain substitute performance and pursue available remedies.
12.3 Cumulative Remedies. The City’s remedies are cumulative and include rejection,
replacement, credit, cover, recovery of damages, suspension of orders, and termination. Vendor is
responsible for reasonable excess costs the City incurs to obtain substitute products or services due
to Vendor’s default.
13. Notices.
Formal notices under this Agreement must be in writing and delivered personally, by nationally
recognized overnight carrier, by certified U.S. mail, return receipt requested, or by email with
confirmation of receipt, to the following addresses. A party may change its notice information by
written notice.
CITY
City Manager
City of Dania Beach
100 W. Dania Beach Boulevard
Dania Beach, Florida 33004
Email: [INSERT]
VENDOR
[VENDOR CONTACT]
[FULL LEGAL NAME]
[ADDRESS]
Email: [INSERT]
14. Governing Law; Venue; Waiver of Jury Trial.
Florida law governs this Agreement without regard to conflict-of-law principles. Exclusive venue
for any state-court action lies in Broward County, Florida, and exclusive venue for any federal
action lies in the United States District Court for the Southern District of Florida.
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EACH PARTY KNOWINGLY AND VOLUNTARILY WAIVES TRIAL BY JURY IN ANY
ACTION ARISING FROM OR RELATING TO THE CONTRACT DOCUMENTS.
15. Miscellaneous.
15.1 Entire Agreement; Amendment. The Contract Documents constitute the entire agreement
concerning their subject matter. An amendment is effective only if in writing and signed by
authorized representatives of both parties. A City employee’s direction, course of dealing, or
acceptance of an invoice does not amend the Contract Documents.
15.2 No Waiver; Severability. A waiver is effective only in writing and applies only to the
specific instance stated. If a provision is invalid or unenforceable, the remaining provisions remain
effective.
15.3 No Third-Party Beneficiaries. The Contract Documents are solely for the benefit of the City
and Vendor and create no rights in any other person.
15.4 Authority; Counterparts; Electronic Signatures. Each signer represents that the signer is
authorized to bind the named party. This Agreement may be executed in counterparts and by
electronic signature, each of which is deemed an original.
15.5 Survival. Provisions that by their nature should survive—including warranties, payment
adjustments, indemnification, public records, audit rights, governing law, venue, and remedies—
survive expiration or termination.
SIGNATURES ON THE FOLLOWING PAGES
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IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM
AND CORRECTNESS
EVE A. BOUTSIS, CITY ATTORNEY CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
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CONTRACTOR:
WITNESSES:
SIGNATURE SIGNATURE
PRINT Name PRINT Name
SIGNATURE Title
PRINT Name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or ☐ online notarization, on , 2026, by _______________ (name),
_______________________ (title), of _____________________________________, a Florida
limited liability company (or corporation), who is personally known to me or has produced
as identification.
NOTARY PUBLIC
My Commission Expires: State of Florida