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HomeMy WebLinkAboutR-2026-131 Ronald L. Book - Lobbyist Services for FY 2026-27RESOLUTION NO. 2026-131 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ENGAGEMENT LETTER THAT EXCEEDS THE ANNUAL VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00) WITH RONALD L. BOOK, P.A., FOR CONSULTING (LOBBYIST) SERVICES RELATED TO ISSUES OF CONCERN TO THE CITY OF DANIA BEACH, INCLUDING MATTERS ASSOCIATED WITH BROWARD COUNTY AS WELL AS GENERAL LEGISLATION AND RELATED ISSUES AT THE STATE LEVEL, IN AN AMOUNT NOT TO EXCEED SIXTY‑TWO THOUSAND FIVE HUNDRED DOLLARS ($62,500.00) FOR FISCAL YEAR 2026–27; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if she is authorized to do so in advance by a resolution adopted by the City Commission; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, “Monetary thresholds for certain purchases and payment disbursement authorizations”, subsection (a), sets the monetary threshold or limitation at $50,000.00 for a vendor each fiscal year; and WHEREAS, the City has retained Ronald L. Book, P.A. (the “Consultant”) through an Engagement Letter for the past several years, to provide services in connection with Broward County and State-related issues of concern to the City of Dania Beach (the “Services”); and WHEREAS, the current agreement expires on September 30, 2026, and the City desires to continue to obtain the Services of the Consultant; and WHEREAS, the total amount of purchases from the Consultant for Fiscal Year 2026-27 will exceed the $50,000.00 annual purchase threshold for a single vendor and, therefore, requires City Commission approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above “Whereas” clauses are true and correct, and they are made a part of and incorporated into this Resolution by this reference. RESOLUTION #2026-131 Section 2. That the City Commission authorizes the proper City officials to execute an engagement letter with Ronald L. Book, P.A., which will provide the City with consulting (lobbyist) services beginning October 1, 2026 for a one year term at a cost of Sixty Two Thousand Five Hundred Dollars ($62,500.00) inclusive of all expenses, payable monthly, in eleven (11) payments of Five Thousand Two Hundred Eight Dollars and Thirty Three Cents ($5,208.33) with the last installment being Five Thousand Two Hundred Eight Dollars and Thirty Seven Cents ($5,208.37). A copy of the Engagement Letter is attached as Exhibit “A”, and it is made a part of and is incorporated into this Resolution by this reference. Section 3. That funding is planned and appropriated in the Fiscal Year 2026-27 City Commission budget Professional Services Account #001-11-01-511-31-10. Section 4. That all services obtained from Ronald L. Book, P.A. shall be subject to approved annual budget appropriations and in accordance with the City’s procurement policies and are authorized to exceed the annual amount of $50,000.00 purchase threshold for a single vendor for Fiscal Year 2026-27. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall become effective ten (10) days after passage and adoption. PASSED AND ADOPTED on September 14, 2026. Motion by Commissioner Lewellen, second by Vice Mayor Salvino. FINAL VOTE ON ADOPTION: Unanimous X Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ SIGNATURES ON THE FOLLOWING PAGE RESOLUTION #2026-131 ATTEST: ERIN MCCLENDON JOYCE L. DAVIS DEPUTY CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY August 24, 2026 Ms. Eve A. Boutsis City Attorney City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 Dear Eve: Thank you, and the City Manager, as well as the City Commission for allowing our firm the continued privilege of representing the City of Dania Beach and the taxpayers of your great City at the State Capitol. The representation includes the Legislative and the Executive Branch on Governmental Affairs matters. My firm will provide support on all matters with an emphasis on legislative appropriations issues, as well as continuing to protect the City’s valuable stake in the Tribal Compact on the statutorily directed distribution of local impact funds. Our firm’s responsibility will be to handle all traditional lobbying services. This will include, but not be limited to, working with local staff, Legislative Staff, and Executive Branch Staff as well as elected officials at all levels. We will, at all times, aggressively represent and advocate for the City and its interests. You agree to fully educate us on all matters of interest and priority to the City, and we agree to meet periodically, as requested. In exchange for this representation, you agree to compensate our firm with a retainer of $62,500 a year payable in monthly payments of $5,208.33 a month, except the final month will be invoiced at $5,208.37. This agreement will be effective October 1, 2026, and extend for twelve (12) months, anticipating a renewal prior to the expiration of this agreement of September 30, 2027, for an additional twelve-month period, unless a written notice of discontinuation is received not less than 30 days prior to the end of the agreement. It is also understood that this agreement is cancellable by either party with 30 days written notice. Assuming this meets with your approval, please sign, and return to my office. Sincerely, _____________________________ _____________________________ Ronald L. Book Joyce L. Davis, Mayor Ronald L. Book, P.A. Attest: _____________________________ Candido Sosa-Cruz, City Manager _____________________________ Elora Riera, MMC, City Clerk _____________________________ Eve A. Boutsis, City Attorney