HomeMy WebLinkAboutR-2026-142 One Stop Aquatic for Pool and Lifeguard Services - PJ Meli and CW Thomas PoolsRESOLUTION NO. 2026-142
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING AN AGREEMENT FOR THE
PURCHASE OF POOL OPERATIONS AND LIFEGUARD SERVICES FROM
ONE STOP AQUATIC SAFETY, LLC, WITHOUT COMPETITIVE BIDDING
AND WITHOUT ADVERTISEMENT FOR BIDS, BY UTILIZING THE
PRICING UNDER THE CITY OF HOMESTEAD, FLORIDA INVITATION TO
BID (ITB) 202603, FOR THE DURATION OF THE CONTRACT, IN THE
AMOUNT OF NINE HUNDRED SEVENTY-TWO THOUSAND FIVE
HUNDRED ONE AND FIFTY CENTS ($972,501.50); AND AUTHORIZING
THE EXPENDITURE OF FUNDS IN EXCESS OF $50,000.00; AND FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he/she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
to a competitive bid obtained within the last eighteen (18) months by other government agencies,
such as the federal government, state of Florida or a Florida municipality or county; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection
(a), sets the monetary threshold or limitation at $50,000.00; and
WHEREAS, the City of Dania Beach has multiple pools, at different facilities that require
pool operations and lifeguard services daily; and
WHEREAS, the Parks and Recreation Department has obtained a proposal from One Stop
Aquatic Safety, LLC, for the services in the total amount of Nine Hundred Seventy-Two Thousand
Five Hundred One and Fifty Cents ($972,501.50), utilizing pricing under the City of Homestead
ITB Np. 202603 entitled “Pool Operations and Lifeguard Services”; and
WHEREAS, the City Administration passed and adopted the agreement with One Stop
Aquatic Safety LLC., on January 14, 2025, Reso No. 2025-011 for lifeguard and pool services at
P.J. Meli Park, which included C.W. Thomas Park with an amendment on November 18, 2025,
Reso No. 2025-172; and
WHEREAS, the City of Homestead’s agreement with One Stop Aquatic Safety LLC
expires on September 30, 2026; and
2 RESOLUTION #2026-142
WHEREAS, the City of Homestead issued ITB 202603 on March 20, 2026, evaluated the
submissions received and awarded the new contract to One Stop Aquatic Safety LLC on July 22,
2026; and
WHEREAS, the City is satisfied with the quality and reliability of One Stop Aquatic Safety,
LLC, pool operations and lifeguard services; and
WHEREAS, the City Administration recommends that the City Commission waive formal
bidding and authorize the procurement of the services from One Stop Aquatic Safety, LLC
utilizing the City of Homestead ITB No. 202603 based on the staffing plan recommended by the
Parks and Recreation Director.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute the Agreement for
the procurement of the services from One Stop Aquatic Safety, LLC under the City of Homestead
(ITB) No. 202603, which Agreement is attached and incorporated by this reference as “Exhibit
A”.
Section 3. That funding for the additional pool operations and lifeguard services,
which shall not exceed Nine Hundred Seventy-Two Thousand Five Hundred One And Fifty Cents
($972,501.50), is available and appropriated within both the PJ Meli Aquatics Contractual
Services Account No. 001-72-06-572-34-10 and the CW Thomas Contractual Services Account
No. 001-72-03-572-34-10.
Section 4. That all services procured under the Agreement shall be pursuant to the
terms and pricing provided under the City of Homestead ITB No. 202603, and the total cost may
change from year to year based on the actual staffing plan and pool operating schedule.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be effective immediately.
3 RESOLUTION #2026-142
PASSED AND ADOPTED on September 24, 2026.
Motion by Commissioner Ryan, second by Commissioner Lewellen.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
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PIGGYBACK AGREEMENT TO THE CITY OF HOMESTEAD AGREEMENT
AWARDING INVITATION TO BID, ITB NO. 202603, FOR POOL OPERATIONS &
LIFEGUARD SERVICES, TO ONE STOP AQUATIC SAFETY LLC FOR PARTICIPATION
BY THE CITY OF DANIA BEACH, FLORIDA
THIS PIGGYBACK AGREEMENT (“Agreement”) is entered into on
______________, 2026 by and between the CITY OF DANIA BEACH, FLORIDA, a Florida
municipal corporation ("City"), and ONE STOP AQUATIC SAFETY, LLC ("Contractor"), a
Florida limited liability company registered to conduct business in Florida, located at 4345 NE 12
Terrace, Oakland Park, FL 33334.
RECITALS
WHEREAS, the City of Dania Beach has multiple pools, at different facilities that require
pool operations and lifeguard services daily; and
WHEREAS, the Parks and Recreation Department has obtained a proposal from One Stop
Aquatic Safety, LLC, for the services in the total amount of Nine Hundred Seventy-Two Thousand
Five Hundred One and Fifty Cents ($972,501.50), utilizing pricing under the City of Homestead
ITB No.. 202603 entitled “Pool Operations and Lifeguard Services”, which was competitively
solicited and awarded to Contractor, as reflected in the award and solicitation documents
incorporated by reference and attached as Exhibit A, with the City-specific scope, staffing, and
pricing proposals attached as Exhibit B;”; and
WHEREAS, the City Commission passed and adopted the agreement with One Stop
Aquatic Safety LLC., on January 14, 2025, Reso No. 2025-011 for lifeguard and pool services at
P.J. Meli Park, which included C.W. Thomas Park with an amendment on November 18, 2025,
Reso No. 2025-172; and
WHEREAS, the City of Homestead’s agreement with One Stop Aquatic Safety LLC
expires on September 30, 2026; and
WHEREAS, the City of Homestead issued ITB 202603 on March 20, 2026, evaluated the
submissions received and awarded the new contract to One Stop Aquatic Safety LLC on July 22,
2026; and
WHEREAS, the City is satisfied with the quality and reliability of One Stop Aquatic Safety,
LLC, pool operations and lifeguard services; and
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WHEREAS, the parties desire to enter into this Piggyback Agreement to provide
services for the City of Dania Beach under the terms and pricing established through the City of
Homestead’s competitive solicitation, subject to the City-specific terms stated herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. INCORPORATION OF HOMESTEAD AGREEMENT.
The Homestead Agreement, together with the City of Homestead Invitation To Bid, ITB No.
202603, For Pool Operations & Lifeguard Services and all documents incorporated therein, are
incorporated herein by reference. Except as expressly modified by this Addendum, the terms and
conditions of the Master Agreement shall remain in full force and effect.
For purposes of services performed under this Agreement, references in the incorporated
documents to the “City of Homestead” or the “City” shall mean the City of Dania Beach, and
references to Homestead officials or departments shall mean the corresponding City of Dania
Beach officials or departments, as applicable. References relating solely to Homestead’s
solicitation and award process remain historical references.
2. ORDER OF PRECEDENCE.
In the event of any conflict or inconsistency among the Contract Documents, the following order
of precedence shall apply:
a. Any written amendment executed by the City and Contractor after execution of this
Agreement;
b. This Agreement;
c. Exhibit A, including the City of Homestead ITB No. 202603, its addenda, Contractor’s bid
response, and the awarded pricing; and
d. Exhibit B.
Exhibit B is incorporated solely for its description of the City-specific scope of services, locations,
staffing, operating schedules, and pricing. Any other terms or conditions contained in Exhibit B,
including provisions concerning contract duration, automatic or perpetual renewal, termination,
cancellation, payment timing, finance charges, price adjustments, insurance, indemnification,
dispute resolution, or limitation of liability, are rejected and shall have no force or effect.
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3. SOVEREIGN IMMUNITY.
Nothing contained in this Addendum or the Agreement shall be construed as a waiver of the City's
sovereign immunity or the limits of liability set forth in Section 768.28, Florida Statutes. Nothing
herein shall be construed as consent by the City to be sued by third parties in any matter arising
out of this Agreement.
4. TERM AND RENEWAL.
The term of this Agreement shall commence on October 1, 2026, or on the date stated in the City’s
written notice to proceed, whichever is later, and shall continue only while the underlying City of
Homestead contract remains in effect, unless earlier terminated in accordance with this Agreement.
If the City of Homestead renews or extends its contract with Contractor, the City may renew or
extend this Agreement for a corresponding period by mutual written agreement with Contractor,
subject to satisfactory performance, the appropriation of funds, and all approvals required by the
City Charter and City Code. In no event shall this Agreement extend beyond the expiration or
termination of the underlying City of Homestead contract.
5. COMPENSATION.
Compensation shall be based on actual hours worked at the City-approved billable rates stated in
Exhibit B. For services performed during the City’s 2026–2027 fiscal year, total compensation
shall not exceed Nine Hundred Seventy-Two Thousand Five Hundred One Dollars and Fifty Cents
($972,501.50) without prior written authorization in accordance with the City Charter, City Code,
and applicable procurement requirements.
The staffing levels, schedules, hours, and annual costs stated in Exhibit B are estimates only and
do not guarantee any minimum quantity of services, hours, or compensation. Any change affecting
compensation must be authorized in advance and in writing by the City’s designated representative
and remains subject to applicable approval requirements.
The hourly rates and markups may not be increased except as permitted under the City of
Homestead contract and approved in advance and in writing by the City. No additional or extra
work shall be compensable unless authorized in advance and in writing by the City.
6. PUBLIC RECORDS.
Contractor shall comply with Section 119.0701, Florida Statutes, and all applicable public
records requirements.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT:
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Elora Riera, MMC, City Clerk
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Failure by Contractor to comply with Florida public records laws shall constitute a material
breach of the Agreement.
7. OWNERSHIP OF DATA AND RECORDS.
All photographs, video images, recorded data, violation information, notices, reports,
correspondence, records, databases, and other information generated, collected, maintained, or
received in connection with the services provided under the Agreement shall be and remain the
property of the City, subject to applicable law.
Upon request or upon termination of the Agreement, Contractor shall promptly provide such
information to the City in a commercially usable electronic format at no additional cost.
8. RECORDS AND CITY PROPERTY.
All incident reports, accident reports, rescue reports, attendance records, inspection records, water-
quality records, maintenance records, schedules, employee time records, and other records
prepared or maintained specifically in connection with services provided to the City shall be made
available to the City upon request. City records, equipment, keys, access credentials, and other
property provided to Contractor shall remain the property of the City and shall be returned
promptly upon request or upon expiration or termination of the Agreement.
9. CYBERSECURITY AND SECURITY INCIDENTS.
Contractor shall maintain commercially reasonable administrative, technical, and physical
safeguards designed to protect City data from unauthorized access, disclosure, alteration, or
destruction.
Contractor shall notify the City within twenty-four (24) hours of discovering any actual or
suspected unauthorized access to, acquisition of, disclosure of, or loss of City data and shall
cooperate fully with the City in investigating, mitigating, and responding to any such incident.
10. AUDIT RIGHTS.
Contractor shall maintain complete books, records, and supporting documentation relating to
services performed, revenues collected, fees retained, and amounts remitted to the City for a period
of five (5) years following creation of the record.
The City, the Broward County Inspector General, the Florida Auditor General, and their respective
authorized representatives shall have the right to inspect and audit such records upon reasonable
notice and during normal business hours.
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11. COMPLIANCE WITH LAW.
Contractor shall comply with all applicable federal, state, county, and local laws, rules,
regulations, codes, and ordinances governing public swimming pools, aquatic facilities, lifeguard
services, employment, workplace safety, background screening, and the services performed under
the Agreement, including Chapter 514, Florida Statutes, and applicable provisions of the Florida
Administrative Code. Contractor shall obtain and maintain all licenses, permits, certifications, and
approvals required to perform the services.
12. E-VERIFY.
Contractor shall comply with Section 448.095, Florida Statutes, and shall require all subcontractors
to comply with Section 448.095, Florida Statutes.
13. SCRUTINIZED COMPANIES.
Contractor certifies that it is not a scrutinized company as defined in Section 287.135, Florida
Statutes, and shall comply with Section 287.135 throughout the term of the Agreement. Contractor
shall also execute and maintain all affidavits and certifications required by applicable Florida law,
including any affidavit concerning the use of coercion for labor or services required by Section
787.06, Florida Statutes.
14. VENUE AND GOVERNING LAW.
This Addendum and the Agreement shall be governed by the laws of the State of Florida. Venue
for any action arising out of or relating to this Addendum or the Agreement shall lie exclusively
in Broward County, Florida.
15. TERMINATION FOR CONVENIENCE.
The City may terminate the Agreement without cause upon thirty (30) days' written notice to
Contractor.
16. FUNDING.
The City's obligations under the Agreement are subject to annual appropriation of lawfully
available funds. Nothing herein shall be construed as creating a multiple-fiscal-year financial
obligation in violation of Florida law.
17. INSURANCE.
Contractor shall maintain the insurance required by the City of Homestead ITB throughout the
term of this Agreement, except that all references in the insurance requirements to the City of
Homestead and its officials, officers, employees, agents, and representatives shall mean and
include the City of Dania Beach and its officials, officers, employees, agents, volunteers, and
representatives. Before commencing services, Contractor shall provide certificates of insurance
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and required endorsements satisfactory to the City and naming the City of Dania Beach as an
additional insured where required.
18. INDEMNIFICATION.
The indemnification obligations contained in the incorporated City of Homestead ITB shall apply
to and benefit the City of Dania Beach and its officials, officers, employees, agents, volunteers,
and representatives to the same extent those provisions apply to and benefit the City of Homestead.
Nothing in this Section or the Contract Documents requires the City to indemnify Contractor or
any other person or entity.
19. NO THIRD-PARTY BENEFICIARIES.
Nothing contained in this Agreement shall create or be construed to create any rights in or for
the benefit of any third party.
14. CITY CHARTER.
Execution of this Agreement and any amendment, renewal, increase in compensation, or
additional work issued under it shall be subject to the requirements of the City Charter, City
Code, and applicable procurement requirements.
SIGNATURES ON THE FOLLOWING PAGES
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IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO LEGAL FORM:
CANDIDO SOSA-CRUZ, ICMA-CM
CITY MANAGER
EVE A. BOUTSIS
CITY ATTORNEY
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WITNESSES: CONTRACTOR:
One Stop Aquatic Safety LLC,
A Florida Limited Liability Corporation
Signature Signature
PRINT Name PRINT Name
Title
Signature
Dated: ___________________, 2026
PRINT Name
STATE OF
COUNTY OF _____________________
The foregoing instrument was acknowledged before me by means of ☐ physical presence
or by ☐ online notarization, on 2026, by __________________who
is personally known to me or has produced as
identification.
My Commission Expires Notary Public, State of
Print Name
City of Homestead
Council Agenda Report Item Number:5057
AGENDA ITEM INFORMATION
Meeting:Council Meeting Meeting Date:7/22/2026
Item Type:Resolution
Department:Procurement Department Head:Malia T. Rivera, NIGP-CPP, CPPO, CPPB
Author:Lilia Jaimes-Renteria, NIGP-CPP, CPPB
Title:Award of ITB# 202603-Pool Operations & Lifeguard Services
Recommendation:Staff recommends that Mayor and Council award ITB# 202603 Pool Operations & Lifeguard Services to the
responsive, responsible bidder, One Stop Aquatic Safety LLC in accordance with the bid tabulation for pool operation
and lifeguard services.
Further, staff recommends authorizing the City Manager, or his designee, to amend the agreements from time to
time for addition/deletion of locations, price adjustments, and renewal or extensions of the agreements in
accordance with the ITB and related documents. The contract term shall be for an initial three (3) year term and may
be renewed for two (2) additional one-year terms, if mutually agreed upon.
Requested Action:Approve Resolution
BACKGROUND AND SUPPORTING DOCUMENTATION
Background Information:On March 20, 2026, Procurement, on behalf of Parks, Recreation & Open Spaces, issued Invitation to Bid (ITB) No.
202603. This solicitation was publicly advertised via OpenGov, South Florida Business Journal and the South Dade
Newsleader. This ITB sought bids for pool operations and lifeguard services for Roby George pool.
City Impact: $125,000.00
Fiscal Impact: General Fund
Funding Source: Roby George Pool (201 SW 11AVE) is in District 4, however, the park is open to all
Strategic Priority: Quality of Life
(1)Exhibit Attachment(s):
Exhibit Description(s) 1 Resolution
2 Award Recommendation
3 Bid Tabulation
4 Bid Document
5
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7
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Page 1 of 2
City of Homestead
Council Agenda Report Item Number:5057
REVIEW - APPROVALS
PROCUREMENT SECTION
Finance Approval:Approved-Carlos M. Perez 6/24/26 Total Approved Amount:$125,000.00
Fleet:Not Applicable Initials:IS
ITD:Not Applicable Initials:YC
HR / Risk:Not Applicable Initials:AS
Additional Approvals:
Finance & Budget: The is item is included in the proposed FY2027 Budget.
Reference Number:ITB# 202603
Transaction Type:Bid Bids Solicited / Received:1
Vendor Name and Information:One Stop Aquatic Safety LLC
Procurement Amount:Details:Within Established Departmental Budget
Procurement Notes:The Procurement & Contract Services Department has reviewed all responses and recommends award to
the responsive, responsible bidder, One Stop Aquatic Safety LLC, in accordance with the bid tabulation.
Review Committee Members:
Legal Review:Karen Lieberman Legal Date:5/21/2026
City Manager Authorization Item Status:
Received Date:5/18/2026
Completed Date:5/18/2026
FUNDING INFORMATION
1 - Account Name:Professional Services for Roby George Park (FY27)Account Number:001-6110-572.33-05 (FY2027)
Amount:$125,000.00 Current Balance:
2 - Account Name:Account Number:
Amount:Current Balance:
3 - Account Name:Account Number:
Amount:Current Balance:
Completed By:Lilia Jaimes-Renteria, NIGP-CPP, CPPB
Date Created:Date Created:5/18/2026 4:39:04 PM Last Modified:Last Modified:6/26/2026 12:28:12 AM
Director Authorization:Malia T. Rivera, NIGP-CPP, CPPO, CPPB Director Date:6/26/2026
Page 2 of 2
CAR# 5057 Exhibit #2
CAR# 5057
City of Homestead
Procurement & Contract Services
Malia Rivera, NIGP-CPP, CPPO, CPPB, Director of Procurement
100 Civic Court, Homestead, FL 33030
ITB No. 202603
ITB# 202603-Pool Operations & Lifeguard Services
RESPONSE DEADLINE: April 21, 2026 at 2:00 pm
Percent Markup on Hourly Staff Rate
*USA Management: Vendor deemed non-responsive: In accordance with Section 2.5 References and 2.6 Bidders Qualification of the bid document.
CAR# 5057 Exhibit #3
202603 Page 1
INVITATION TO BID
FOR
ITB# 202603-POOL OPERATIONS & LIFEGUARD
SERVICES
202603
Submittal Due Date:
Tuesday, April 21, 2026 at 2:00 pm, EST
Non-Mandatory Pre-Submittal Meeting:
Tuesday, March 31, 2026, EST
ISSUED BY:
Procurement & Contract Services Department
450 SE 6th Avenue
Homestead, FL 33030
Date Issued: Friday, March 20, 2026
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/cityofhomestead
CAR# 5057 Exhibit #4
202603 Page 2
TABLE OF CONTENTS
1.INTRODUCTION ...........................................................................................................
2.SPECIAL TERMS & CONDITIONS .............................................................................
3.GENERAL CONDITIONS .............................................................................................
4.SCOPE OF WORK ..........................................................................................................
5.TERM OF CONTRACT/METHOD OF AWARD .........................................................
6.INSURANCE REQUIREMENTS ...................................................................................
7.PRICING .........................................................................................................................
8.SUBMITTALS ................................................................................................................
CAR# 5057 Exhibit #4
202603 Page 3
1.INTRODUCTION
1.1. Summary
The purpose of this Bid is to establish a contract, by means of sealed bids, to select a contractor
that will provide pool operations and lifeguard services, including full supervision of lifeguard
staff as specified herein.
1.2. Contact Information
Lilia Jaimes-Renteria, CPPB, NIGP-CPP
Buyer II
100 Civic Court
Homestead, FL33030
Department: Parks, Recreation, & Open Spaces
1.3. Timeline
Release Project Date: March 20, 2026
CAR# 5057 Exhibit #4
202603 Page 4
Pre-Bid Meeting (Non-Mandatory): March 31, 2026, 10:00am
Agenda
A NON-MANDATORY pre-bid conference
and site inspection will be held on the date
and time listed above in the Procurement &
Contract Services Department conference
room located at 450 SE 6th Avenue,
Homestead, Florida 33030. At that
conference all work will be discussed and all
questions answered. No questions will be
answered verbally except at the pre-bid
conference. You may submit questions via
the Questions & Answer tab.
A site inspection of the project location will
be held immediately after the Pre-Bid
Conference.
***NOTE***
Any Bidder attending this site inspection is
required to complete the Site Inspection
Indemnity Form (see attachment) or bring a
copy of their certificate of insurance
evidencing statutory worker’s compensation
coverage to the pre-bid meeting as these
forms will be reviewed prior to anyone
going to the Site Inspection. Bidders who do
not supply this information will not be
permitted to attend the site inspection.
Virtual Option for Pre-Bid Meeting:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/27440255
386585?p=7Oh6zeKh4REXz3IIeB
Meeting ID: 274 402 553 865 85
Passcode: cz3Ut6Yx
___________________________________
_____
Dial in by phone
CAR# 5057 Exhibit #4
202603 Page 5
+1 929-346-7292
Phone conference ID: 362 578 92#
Question Submission Deadline: April 14, 2026, 5:00pm
Submission Deadline: April 21, 2026, 2:00pm
JOIN THE VIRTUAL BID OPENING:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/28190162
189198?p=GjT2B3uCIvrr9C2BMl
Meeting ID: 281 901 621 891 98
Passcode: 6Fu6Xm9s
___________________________________
_____
Dial in by phone
1 929-346-7292
Phone conference ID: 283 510 519#
Note: Sessions may be recorded. Please turn
your camera off and mute your microphone
before joining the meeting.
Committee of the Whole (COW): Tentative: June 2, 2026
Council: Tentative: June 17, 2026
2. SPECIAL TERMS & CONDITIONS
2.1. SOLICITATION INFORMATION:
The City’s Procurement and Contract Services Department is the official source to obtain
information relating to City of Homestead procurements. It is incumbent on the Respondent to
obtain current response/submittal and award information prior to and after the scheduled opening
date of a solicitation. Information is updated as it becomes available. An award, or
recommendation of award, may be made at any time after the scheduled opening date of a
solicitation. You may obtain award and other solicitation information in a variety of ways, such
as:
Solicitation documents are available for download from the City's e-Procurement Portal
("Portal"): https://procurement.opengov.com/portal/cityofhomestead
You may also contact the Procurement and Contract Services Department at (305) 224-4620 or
visit us during normal business hours, to obtain award information and other documents at:
CAR# 5057 Exhibit #4
202603 Page 6
City of Homestead
Procurement and Contract Services Department
450 SE 6th Avenue
Homestead, FL 33030
Please remember, email notification is provided as a courtesy to our Respondents, but it is the
Respondent's responsibility to check with the City of Homestead’s Portal at:
https://procurement.opengov.com/portal/cityofhomestead for current solicitations and other
procurement information.
We appreciate your interest in doing business with the City of Homestead.
2.2. SITE INSPECTION:
Prior to submitting the bid, the bidder is required to visit the site of the proposed work and to
become familiar with any conditions, which may in any manner, affect the work to be done or
affect the equipment, materials and labor required. The bidder is also required to examine carefully
the specifications and be thoroughly informed regarding any and all conditions and requirements
that may in any manner affect the work to be performed under the contract. No additional
allowances will be made because of lack of knowledge of these conditions.
2.3. PROJECT LOCATION:
Roby George Park
201 SW 11th Avenue
Homestead, FL 33030
2.4. RESPONSE TIME:
INTENTIONALLY OMITTED
2.5. REFERENCES:
Each Bid must be accompanied by a list of references [minimum of six], of clients or government
organizations for which the Bidder is currently furnishing or has furnished similar services.
References shall include the name of the company, a contact person, telephone number, fax
number, and email address.
In addition, Bidders are requested to provide their clients with the Reference Questionnaire forms
attached herein, and Bidder shall include completed client reference questionnaire forms with their
bid. It is the responsibility of the Bidder to ensure timely responses and the return of the
questionnaires from their client references. Each bid must have a minimum of three (3) of the six
(6) references required complete the attached reference questionnaire. Only forms completed by
the client references themselves will be considered. NO BID WILL BE CONSIDERED
WITHOUT THIS LIST OR COMPLETED QUESTIONNAIRES.
CAR# 5057 Exhibit #4
202603 Page 7
The City reserves the right to verify and confirm any information submitted in this process. Such
verification may include, but is not limited to, speaking with current and former clients, review of
relevant client documentation, site-visitation, and other independent confirmation of data.
2.6. BIDDER'S QUALIFICATIONS:
Bidders should have been engaged in pool operations and lifeguard services in the State of Florida
for a minimum of three (3) consecutive years and identify a minimum of three (3) companies or
public entities that have been serviced by Contractor within the past three (3) years. Additionally,
Contractor shall be an Equal Opportunity Employer that does not discriminate against qualified
individuals on the basis of race, religion, color, sex, age, natural origin or disability. Furthermore,
the Contractor shall demonstrate in writing that it will provide a reasonable accommodation to any
individual who has a physical disability it is aware of.
1. Maintains a permanent place of business [i.e. length of time in business];
2. Has technical knowledge and practical experience included in this scope of work [i.e.
any certifications, or training that you company goes through, along with years of
experience using these products or providing these services],
3. Resume and experience of those individuals who will be assigned to this project as
Project Manager and/or Project Team;
4. Has not had just or proper claims pending against him or his Work;
5. List of any pending or past litigation including all its principals and officers with the
City;
6. Has performed similar type, size and complexity of such project, evidence will
consist of listing the type of project and nature of Work for the last three (3) years.
7. Has the available organization and qualified manpower to do the Work [i.e. number
of employees, size of warehouse, office, location]; including the availability of staff
and financial means to service more than one pool location for the City of
Homestead.
8. Has adequate financial status to meet the financial obligations incidental to the work;
9. Has an active Florida Certified Pool Operator License or Aquatic Facility Operator.
10. Has experience with Public Swimming Pools.
Complete and include as part of this Section 2.6, the Bidder Qualifications form provided in
Submittals.
Failure to comply with the provisions of this Section 2.6 at the time this bid is submitted, shall
render the Bid non-responsive.
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2.7. PRICING
Bidder shall quote a markup over “agreed to” pay rate expenses for Pool Operator/Site Supervisor,
Lead Lifeguard, Lifeguard inclusive of all expenses including profit and overhead. The City and
the Contractor shall agree on the pay rate of the Pool Operator/Site Supervisor, Lead Lifeguard,
and Lifeguard at the time of the engagement for that position. Rates shall be comparable to those
in the local area.
2.8. PAYMENT:
The City will accept invoices once every two weeks. Each invoice shall be accompanied by a
cumulative time sheet detailing all employee time logged for the invoice period as well as a copy
of each individual employee’s time card. The time sheet must detail each staff member by name,
position title, hourly rate, percentage of mark-up, billable rate, and daily hours worked. Invoices
will be subject to verification and approval by the Parks, Reaction, and Open Spaces Director.
All invoices must reference the purchase order number issued by the City. No work shall be
performed without issuance of a Purchase Order.
2.9. ADDITIONS/DELETIONS OF FACILITIES/LOCATIONS:
Although this Solicitation identifies specific facilities/location to be serviced and maintained, it is
hereby agreed and understood that any new facility/location may be added/deleted to/from this
contract at the option of the City, maintaining the same terms, conditions and awarded Bid price.
2.10. ADDITIONAL WORK:
In the event additional work requested is not covered in the bid line items then Contractor will be
asked to supply a proposal task order with scope of work details, pricing, schedules, deliverables
and not to exceed dollar amount unless authorized by the City contract representative.
2.11. AVAILABILITY OF FUNDS:
It is understood and agreed between the parties herein that the City shall be bound hereunder
only to the extent of the funds available or which may hereafter become available for the purpose
of this contract.
2.12. SUBCONTRACTOR:
INTENTIONALLY OMITTED.
3. GENERAL CONDITIONS
3.1. DEFINITIONS:
When used in these Bid Documents (defined below) or in related documents, the following
terms, or pronouns are used in place of them, shall have the meanings given below:
A. Addendum: A modification of the Plans, Specifications or other Contract Documents
distributed to prospective Bidders prior to the opening of Bids.
B. Advertisement for Bids: The public notice inviting the submission of Bids for the work.
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C. Bid: The written offer of a Bidder to perform the Work.
D. Bid Bond: A bond executed by a Bidder and its Surety in the attached form guaranteeing
that the Bidder, if awarded the Contract will execute the same and will timely furnish the
required Performance Bond, Payment Bond, and evidence of Insurance.
E. Bidder: Any individual, firm, partnership or corporation submitting a Bid in accordance
with the Instructions to Bidders.
F. Bid Documents: The Advertisement for Bids, Instructions to Bidders, Bid Form, Bid
Bond, Contract, Performance Bond, Payment Bond, General Conditions, Special
Provisions, Technical Specifications and Plans, together with all Addenda.
G. Bid Form: The form on which Bids are submitted.
H. Calendar Day: Everyday shown on the calendar.
I. Change Order: A) A written agreement executed by the City, the Contractor and the
Contractor’s Surety, covering modifications to the Contract recommended by the
Architect/Engineer and approved by the City Manager and/or City Council. B) Any
addition(s) to the Scope of Work or to a Purchase Order as a result of the Bid award that
adds additional costs must be brought to the City’s attention and approved by the
Procurement Department prior to commencement of additional work, shipment of goods
or the addition of unauthorized freight charges. Once approved, a Change Order will be
issued to include the additional costs and work may commence and/or shipment of goods
can begin. Additional costs that were not brought to the City’s attention and did not result
in a Change Order approved by the Procurement Agent will not be honored.
J. Contract: The written agreement between the City and the Contractor for performance of
the Work in accordance with the requirements of the Contract Documents and for the
payment of the agreed consideration.
K. Contract Documents: The Instructions to Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond, General Conditions, Special Provisions,
Supplemental Provisions, Technical Specifications and Plans, together with all Addenda,
Change Orders, Schedules and Shop Drawings.
L. Contractor: The individual, firm, partnership, corporation or joint venture whose Bid is
accepted and who enters into a Contract with the City of Homestead and who is liable for
the acceptable performance of the work and for the payment of all legal debts pertaining
to the Work.
M. Contract Time: The number of days allowed for completion of the Work. The Contract
Time will be stipulated in the Bid Form, unless extended by a Change Order. The
Contract Time shall be measured in Calendar Days.
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N. City: City of Homestead, a municipal corporation of the State of Florida a political
subdivision, Incorporated City within Miami-Dade County of the State of Florida, whose
governing body is a City Council consisting of a Mayor, Vice Mayor and five City
Council members.
O. City Manager: The Manager of the City of Homestead, Florida.
P. Days: Reference made to Days shall mean consecutive calendar days.
Q. Lessee: Any individual, partnership or corporation having a tenant relationship with the
City.
R. Liquidated Damages: The amount that the Contractor accepts, as stipulated herein, that
will be deducted from the Contract Sum for each Calendar Day of delay due to a Non-
excusable Delay.
S. Notice To Proceed (NTP): The written communication issued by the City to the
Contractor directing the Contractor to begin Contract work and establishing the date of
commencement of the Work.
T. Owner: The term Owner as used in the Contract shall mean the City, but it excludes the
regulatory departments of Development Services, Building Safety, Planning & Zoning,
Development and Regulation (Building and Zoning); City Utilities, Departments of
Miami Dade County, Department of Environmental Resources Management (DERM);
Public Works, Water & Sewer, and Fire Department or their successors.
U. Performance and Payment Bonds: Bonds executed by the Contractor and his Surety,
on the attached forms, assuring that the Contractor will, in good faith, perform and
guarantee the work in full conformity with the terms of the Contract Documents and will
promptly pay all persons supplying the Contractor with labor, materials, or supplies, used
directly or indirectly by the Contractor in the prosecution of the Work.
V. Plans: The drawings or reproductions thereof, prepared by the Architect/Engineer, which
show the locations, character, dimensions and details of the Work to be done and which
are part of the Contract Documents.
W. Project: The construction and services required by the Contract Documents, which
includes all labor, materials, equipment, and services to be provided by the Contractor to
fulfill the Contractor’s obligations.
X. Subcontractor: Any individual, firm, partnership, joint venture or corporation supplying
the Contractor with labor, materials, supplies and equipment used directly or indirectly by
the Contractor in the prosecution of the Work.
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Y. Substantial Completion: Substantial Completion of the Work shall occur when the
Architect/Engineer certifies that the Work is sufficiently complete, in accordance with the
Contract Documents, so that the City may use the Work for the use for which it is
intended or for such other use which the City in its sole discretion may determine to be
appropriate under the circumstances, and only after receipt of the final certificate of
occupancy.
Z. Surety: The bonding company furnishing the Bonds required of a Bidder and of the
Contractor.
AA. Technical Specifications: The general term comprising all the written directions,
provisions and requirements contained herein, entitled Technical Specifications, those
portions of Standard Specifications to which reference is specifically made in the
Technical Specifications, and any Addenda, and Change Orders that may be issued for
the Contract, all describing the Work required to be performed, including detailed
technical requirements as to labor, materials, supplies and equipment and standards to
which such Work is to be performed.
BB. Work: The construction and services required by the Contract Documents, which
includes all labor, materials, equipment, and services to be provided by the Contractor to
fulfill the Contractors duties and obligations imposed by the Contract Documents.
3.2. EXECUTION OF BID FORM:
Bid must contain a manual signature of an authorized representative in the space provided on the
Bid Form. Failure to properly sign Bid shall invalidate same and it shall NOT be considered for
award. All Bids must be completed in pen and ink or typewritten. No erasures are permitted. If a
correction is necessary, draw a single line through the entered figure and enter the corrected
figure above it. Corrections must be initialed by the person signing the Bid. Any illegible entries,
pencil bids or corrections not initialed will not be tabulated. The original Bid conditions and
specifications CANNOT be changed or altered in any way. Altered Bids will not be considered.
Clarification of Bid submitted shall be in letter form, signed by Bidders and attached to the Bid.
3.3. EXCEPTIONS TO SPECIFICATIONS:
All communications regarding technical, scope, and/or project related questions and requests for
clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this ITB
shall be submitted via “Q&A” through the City’s e-Procurement Portal. Any exceptions to these
Sections may be cause for the bid to be considered non-responsive.
Taking an exception to any of the Terms and Conditions or Sections other than Technical
Specifications may, depending on the item, cause your response to be deemed non-responsive and
not considered for award.
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3.4. ADDENDA:
Bidder(s) shall acknowledge receipt of any formal Addenda. Failure to acknowledge Addenda in
its Bid may deem its Bid non-responsive provided, however, that the City may waive this
requirement in its best interest.
3.5. NO BID:
If not submitting a Bid, respond by returning an original copy of the NO Bid Form, and check off
the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a
supplier’s name from the bid mailing list. NOTE: A Bidder, to qualify as a respondent, must
submit a “no bid” and same must be received no later than the stated Bid opening date and hour.
3.6. TIE BIDS:
Whenever two or more Bids which are equal with respect to price, quality and service are received
by the City for the procurement of commodities or contractual services, a Bid received from a
business that certifies that is has implemented a drug-free workplace program shall be given
preference in the award process. Established procedures for processing tie Bids will be followed
if none of the tied Bidders have a drug-free workplace program. In order to have a drug-free
workplace program, a business shall:
A. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the action that will be taken against employees for violations of su ch
prohibition.
B. Inform employees about the dangers of drug abuse in the workplace, the business’ policy
of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
C. Give each employee engaged in providing the commodities or contractual services that are
under Bid a copy of the statement specified in subsection (A).
D. In the statement specified in subsection (A), notify the employees that, as a condition of
working on the commodities or contractual services that are under Bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace
no later than five (5) days after such conviction.
E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee’s community, by any employee
who is so convicted.
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F. Make a good faith effort to continue to maintain a drug-free workplace
through implementation of this section.
3.7. CLARIFICATIONS/INTERPRETATIONS:
A. It is the Bidder’s obligation to notify the City prior to opening of Bids of any conflicts,
ambiguities, or discrepancies it finds in the contract documents, in order to allow City to
issue appropriate addenda. The City reserves the right to make changes to the contract
documents as it finds necessary or in its best interest, at any time prior to the opening of
the Bids. Unless otherwise stated in the Bid, any questions concerning conditions and
specifications should be submitted through the e-Procurement Portal via the Question &
Answer tab.
B. If any person contemplating submitting a Bid under this Solicitation is in doubt as to the
true meaning of the specifications or other Bid documents or any part thereof, and has
questions or is in need of clarification concerning this Bid, the Bidder must submit to the
City of Homestead’s Procurement and Contract Services Department at least seven (7)
calendar days prior to scheduled bid opening, a “request for clarifications”. All such
requests for clarification must be made through the e-Procurement Portal via the Q&A tab.
The City will make every best attempt to answer all questions submitted after said seven
(7) days but cannot guarantee a response. Such questions must be sent through the e-
Procurement Portal via the Q&A tab. All written questions, if answered, will be answered
in writing, conveyed to all interested Bidders, and posted through the e-Procurement Portal.
NO QUESTIONS WILL BE RECEIVED OR ANSWERED VERBALLY.
C. Any interpretations of the Bid, if made, will be made only by Addendum duly issued by
the City of Homestead Procurement and Contract Services Department. The City shall
issue an Informational Addendum if clarification or minimal changes are required. The city
shall issue a formal Addendum if substantial changes, which impact the technical
submission of Bids, are required. A copy of such Addendum will be posted via the E-
Procurement Portal Addenda tab. In the event of conflict with the original Contract
Documents, Addendum shall govern all other contract documents to the extent specified.
Subsequent Addendum shall govern over prior addendum only to the extent specified. Only
the interpretation or corrections of the Bid Documents given by addenda shall be binding,
and prospective Bidders are warned that no other source is authorized to give information
concerning, explaining or interpreting the Bid Documents. Bidders shall not rely on any
oral interpretation, or correction of any apparent ambiguity, inconsistency or error offered
by any person.
D. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing
the addendum and including it with the Bid Proposal. Failure of a Bidder to include a signed
formal Addendum in its Bid Proposal may deem its Bid non-responsive provided, however,
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that the City may waive this requirement in its best interest. The City will not be responsible
for any other explanation or interpretation made verbally or in writing by any other city
representative.
3.8. BID BINDING:
All Bids submitted shall be binding for 365 calendar days following the Bid Opening.
3.9. CONE OF SILENCE:
Notwithstanding any other provision of these specifications, the provisions as set forth in of
Section 2-411.2 “Cone of Silence,” of the City of Homestead is applicable to this Solicitation.
The “Cone of Silence” provides, as follows:
A. Definitions: “Cone of Silence,” as used herein, means a prohibition on any
communication regarding a particular Request for Proposal (“RFP”), Request for
Qualification (“RFQ”) or bid, between: a potential vendor, service provider, proposer,
Bidder, lobbyist, or consultant, and: the City Council members, City’s professional staff
including, but not limited to, the City Manager and his or her staff, any member of the
City’s selection or evaluation committee.
B. Restriction; Notice: A Cone of Silence shall be imposed upon each RFP, RFQ and bid
after the advertisement of said RFP, RFQ or bid. At the time of imposition of the Cone of
Silence, the City Manager or his or her designee shall provide for public notice of the
Cone of Silence by posting a notice at the City Hall. The City Manager shall issue a
written notice thereof to the affected departments, file a copy of such notice with the City
Clerk, with a copy thereof to each City Councilmember, and shall include in any public
solicitation for goods or services a statement disclosing the requirements of this section.
C. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning
of the City Council meeting (whether regular, special or Committee of the Whole
meeting) at which the City Manager makes his or her written recommendation to the City
Council. However, if the City Council refers to the Manager’s recommendation back to
the Manager or staff for further review, the Cone of Silence shall be re-imposed until
such time as the Manager makes a subsequent written recommendation.
D. Exceptions to Applicability: The provisions of this section shall not apply to:
1. Oral communications at Pre-Bid Conferences;
2. Oral presentations before selection or evaluation committees;
3. Public presentations made to the City Councilmembers during any duly noticed
public meeting;
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4. Communications in writing at any time with any City employee, unless specifically
prohibited by the applicable RFP, RFQ or bid documents. The Bidder or proposer
shall file a copy of any written communication with the City Clerk. The City Clerk
shall make copies available to any person upon request;
5. Communications regarding a particular RFP, RFQ or Bid between a potential vendor,
service provider, proposer, Bidder, lobbyist or consultant and the City’s Procurement
and Contract Services Agent or City employee designated responsible for
administering the procurement process for such RFP, RFQ or bid, provided the
communication is limited strictly to matters of process or procedure already contained
in the corresponding solicitation document;
6. Communications with the City Attorney and his or her staff;
7. Duly noticed site visits to determine the competency of the Bidders regarding a
particular bid during the time period between the opening of bids and the time the
City Manager makes his or her written recommendation;
8. Any emergency procurement of goods or services pursuant to City Code;
9. Responses to the City’s request for clarification or additional information;
10. Contract negotiations during any duly noticed public meeting;
11. Communications to enable City staff to seek and obtain industry comment or perform
market research, provided all communications related thereto between a potential
vendor, service provider, proposer, Bidder, lobbyist, or consultant and any member of
the City’s professional staff including, but not limited to, the City Manager and his or
her staff are in writing or are made at a duly noticed public meeting.
12. Contract negotiations between city staff and individuals or representatives of entities
that have proposed to enter into a public-private partnership with the city in
accordance with F.S. § 255.065, as amended from time to time.
E. Penalties: Violation of this section by a particular Bidder or proposer shall render any
RFP award, RFQ award or bid award to said Bidder or proposer voidable by the City
Council or City Manager. Any person who violates a provision of this section may be
prohibited from serving on a City selection or evaluation committee. In addition to any
other penalty provided herein, violation of any provision of this section by a City
employee may subject said employee to disciplinary action.
Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.
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3.10. AWARD OF CONTRACT:
A. Award will be made only to responsible, licensed contractors possessing the potential
ability to perform successfully under the terms and conditions of these specifications.
Consideration will be given to such matters as contractor integrity, compliance with public
policy, record of past performance, references, and financial and technical resources.
Contractors submitting Bids must be regularly engaged in the trade or trades relating to the
Bids submitted.
B. Responsible Vendor Determination: Proposer/Bidder is hereby notified that Section
287.05701, Florida Statutes, requires that the City may not request documentation of or
consider a vendor's social, political, or ideological interests when determining if the vendor
is a responsible vendor.
C. The contract will be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s),
conforming to the Solicitation, is most advantageous to the City of Homestead. The lowest
responsive, responsible Bidder(s) will be determined in conjunction with the methods
described below. Tie Bids will be decided as described in the General Conditions.
D. In the best interest of the City of Homestead, the City reserves the right to reject all Bids
or any portion of any Bid they deem necessary for the best interest of the City, to accept
any item or group of items unless qualified by the Bidder, to acquire additional quantities
at prices quoted on the Bid Form unless additional quantities are not acceptable, in which
case the Bid Form must be noted “BID IS FOR SPECIFIED QUANTITY ONLY.” All
awards made as a result of these Bid Documents shall conform to applicable Florida
Statutes.
E. Bid prices should be submitted with the understanding that the City of Homestead is not
authorized to pay service charges, which may be imposed due to the late payment of an
invoice, which has become delinquent.
F. The City shall award a contract to a Bidder through action taken by the City of Homestead
City Council at a duly authorized meeting. Acceptable Bids which are for an amount not
exceeding $50,000 will not have to go through Council and may be awarded by the City
Manager or the Procurement & Contract Services Director. This action shall be
administratively supported by a written award of acceptance and the issuance of a Purchase
Order, mailed or otherwise furnished to the successful Bidder; which shall constitute a
binding contract without further action by either party.
G. The General Terms and Conditions, the Special Conditions, the Technical Specifications,
the Bidder’s Proposal, Addenda and the Purchase Order are collectively an integral part of
the contract between the City of Homestead and the successful Bidder. While the City of
Homestead City Council may determine to award a contract to a Bidder(s) under this
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Solicitation, said award may be conditional on the subsequent submission of other
documents as specified in Section 2-Special Conditions of this Bid. The Bidder shall be in
default of the contractual obligations if any of these documents are not submitted in a
timely manner and in the form required by the City. If the Bidder is in default, the City,
through the Procurement & Contract Services Director, will void its acceptance of the
Bidder’s offer and may determine to accept the offer from the second lowest responsive,
responsible Bidder or re-solicit Bids. The City may, at its sole option, seek monetary
restitution from the Bidder as a result of damages or excess costs sustained and/or may
prohibit the Bidder from submitting future Bids for a period of one year.
H. The Term of the Contract shall be stipulated in the Purchase Order, which is issued to the
successful Bidder(s). Where there is a conflict between the contractual period stipulated in
the Solicitation and the contractual period stipulated on the Purchase Order, the Bid shall
prevail. If the contract involves a single shipment of goods to the City, the contract term
shall be concluded upon completion of expressed and implied warranty periods.
I. The City reserves the right to exercise the option to renew a term contract of any successful
Bidder(s) to a subsequent optional period provided that such option is stipulated in the
Special Conditions. If the City exercises the right in writing, the Bidder shall update and
submit any legal documents required during the initial Solicitation no later than sixty (60)
calendar days prior to the commencement of the option period. These documents, which
are specified in the Special Conditions and include, but are not limited to, insurance
certificates and performance bonds, must be in force for the full period of the option. If the
updated documents are not submitted by the Bidder in complete form within the time
specified, the City may rescind its option, declares the Bidder to be in default of its
contractual obligations and award to the next low Bidder or seek a new Bid Solicitation.
The City may, at its sole option, seek monetary restitution from the Bidder as a result of
damages or excess cost sustained and/or may prohibit the Bidder from submitting the future
Bids for a period of one year.
J. The City reserves the right to automatically extend this contract for a maximum period not
to exceed one hundred and twenty (120) calendar days in order to provide City departments
with continual service and supplies while a new contract is being solicited, evaluated and/or
awarded. If this right is exercised, the City shall notify the Bidder, in writing, of its intent
to extend the contract for a definitive period of time prior to the effective date of the
extension. By affixing its authorized signature to this Bid Form, the Bidder hereby
acknowledges and agrees to this right.
K. The City of Homestead reserves the right not to award or to reject Bids from Bidders that
are currently in litigation with the City of Homestead or as a result of any prior lawsuits.
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L. Bidder must bid on all items listed on the Bid Form to qualify for award of the Contract.
Bid will be awarded on an all or nothing basis.
3.11. CONTRACT EXTENSION(S):
A. The contract terms and extension(s) are specified in the Term of Contract/Method of Award
of this Bid. The City Manager may renew the Contract subject to Bidder acceptance,
satisfactory performance and determination that renewal will be in the best interest of the
City. Notification of Intent to Renew will be e-mailed thirty (30) to one-hundred fifty (150)
calendar days in advance of expiration date of this Contract. All prices, terms and
conditions shall remain firm for the initial period of the Contract and for any renewal period
unless subject to price adjustment specified as a “special condition” hereto. In the event
services are scheduled to end because of the expiration of this contract, the Contractor shall
continue the service upon the request of the Procurement & Contract Services Manager.
The extension period shall not extend for more than ninety (90) days beyond the expiration
date of the existing contract. The Contractor shall be compensated for the service at the
rate in effect under the contract when this extension clause is invoked by the City.
B. The City reserves the right to exercise the option to renew a term Contract of any successful
Bidder(s) to a subsequent optional period provided that such option is stipulated in the
Special Conditions. If the City exercises the right in writing, the Bidder shall update and
submit any legal documents required during the initial Solicitation by no later than sixty
(60) calendar days prior to the commencement of the option period. These documents,
which are specified in Term of Contract/Method of Award, include, but are not limited to,
insurance certificates and performance bonds, must be in force for the full period of the
option. If the updated documents are not submitted by the Bidder in complete form within
the time specified, the City may rescind its option, declare the Bidder to be in default of its
contractual obligations and award to the next low Bidder or seek a new Bid Solicitation.
The City may, at its sole option, seek monetary restitution from the Bidder as a r esult of
damages or excess cost sustained and/or may prohibit the Bidder from submitting future
Bids for a period of one year. The City reserves the right to automatically extend the
Contract for a maximum period not to exceed one hundred and twenty (120) calendar days
in order to provide City departments with continual service and supplies while a new
contract is being solicited, evaluated and/or awarded. If this right is exercised, the City
shall notify the Bidder, in writing, of its intent to extend the contract for a definitive period
of time prior to the effective date of the extension. By affixing its authorized signature to
this Bid Form, the Bidder hereby acknowledges and agrees to this right.
3.12. OPEN-END CONTRACT:
No guarantee is expressed or implied as to the total quantity of commodities/services to be
purchased under any open-end Contract. Estimated quantities will be used for Bid comparison
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purposes only. The City of Homestead reserves the right to: issue purchase orders as and when
required, or issue a blanket purchase order for individual agencies and release partial quantities.
No delivery shall become due or be acceptable without a written order by the City, unless otherwise
provided in the contract. Such order will contain the quantity, time of delivery and other pertinent
data. However, on items urgently required, the seller may be given telephone notice, to be
confirmed by an order in writing.
3.13. SECONDARY/OTHER BIDDERS:
The City reserves the right in the event the primary Bidder cannot provide an item(s) or
service(s) in a timely manner as requested, to seek other sources without violating the intent of
the Contract.
3.14. NON-EXCLUSVITY:
It is the intent of the City to enter into agreement with the successful Bidder that will satisfy its
needs as describe herein. However, the City reserves the right as deemed in its best interest to
perform, or cause to be performed, the Work and services, or any portion thereof, herein described
in any manner it sees fit, including but not limited to: award of other contracts, use of any
contractor, or perform the work with its own employees.
3.15. WITHDRAWAL OF BIDS:
After opening, no changes in prices or other provisions shall be permitted. Respondents may
withdraw or correct a submittal prior to the stipulated date and time for the opening of the
Solicitation.
3.16. REJECTION OF BIDS:
A. Bids that do not contain completed and properly executed forms and affidavits, as required
and included in these Bid Documents, may be rejected by the City.
B. Bids which are not responsive to the Bid Documents shall be rejected by the City.
C. Bids will be considered irregular and may be rejected if they contain omissions, alterations
of form, additions not called for, unauthorized alternate bids, or other irregularities.
D. Any of the following additional factors may be considered sufficient cause for the rejection
of the Bid.
1. Bid submitted on a form other than that furnished by the City;
2. Submission of more than one Bid for the same work by an individual, firm, partnership
or corporation under the same or different names;
a. Affiliated entities are defined as business concerns that are affiliates of each other
when, either directly or indirectly, one concern controls or has the power to control
the other, or a third party controls or has the power to control both
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b. Indicators of control include, but are not limited to: interlocking management or
ownership, shared facilities and equipment, or common use of employees
c. Identical pricing submitted by ostensibly separate entities shall be considered
sufficient evidence of a lack of independent price determination and may result in
the immediate rejection of all affected bids.
3. Evidence of collusion among Bidders;
4. Previous participation in collusive bidding on work for the City;
5. Submission of an unbalanced Bid in which the prices bid for some items are out of
proportion to the prices bid for other items;
6. Lack of Competency of Bidder. The Contract will be awarded only to a Bidder
considered to be capable of performing the work as required by the Contract
Documents. The City may declare any Bidder ineligible at any time during the process
of receiving bids or awarding the Contract where developments arise which, in the
opinion of the City, adversely affect the Bidder's competency to perform the work and
to discharge its responsibilities under the Contract;
7. Lack of capability as shown by past performance of Bidder's work for the City, judged
from the standpoint of workmanship and progress;
8. Unfinished work for which the Bidder is committed by contract, which, in the judgment
of the City, might hinder or prevent the prompt completion of work under this Contract
if awarded to such Bidder;
9. Being in arrears on any existing Contract, or having been sued to enforce the City's
rights on a construction contract, or having failed to complete the Work, the punch list,
or warranty items, or having defaulted on a previous contract with the City;
10. If the Bid does not contain a bid price for each pay item listed in the Bid, except in the
case of authorized alternate pay items, for which the Bidder is not required to furnish a
bid price;
11. If the Bid is not accompanied by the Bid guaranty, if one is being required.
3.17. PRICES QUOTED:
Bidder should deduct trade discounts and quote firm net prices and give both unit price and
extended total, when requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted
will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated
in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with
terms and conditions stated herein. Each item must be bid separately and no attempt is to be made
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to tie any item or items in with any other item or items. Cash or quantity discounts offered will not
be a consideration in determination of award of bid(s).
3.18. LOCAL PREFERENCE:
In accordance with City Code Section 2-411, there shall be a fifteen (15%) percent local preference
given to local businesses who are holders of current city local business tax receipts for businesses
which are physically located within the city limits of Homestead and have held such local business
tax receipts for a minimum of one year prior to asserting the local preference. Said fifteen (15%)
percent local preference must be asserted by the party seeking it at the time the competitive
quotation, bid or proposal is made and shall be calculated by the purchasing department in rating
competitive quotations, bids or proposals which are governed by this section of the Code of the
city. The local preference shall not apply if the solicitation specifications of the ci ty so state.
Further, said local preference, as described above, shall only be applied in certain situations and
shall be specifically governed by the below-described limitations:
1. No local preference for competitive quotations, bids or requests for proposals shall be
applied where prohibited by law, regulation or applicable agreement.
2. That when local preference has been used in computing award recommendations, either
for the purchase of goods or for the purchase of services, the city council shall not reject
the low bid solely based upon the locale of the said business. Under a competitive
process solicitation, when a responsive, responsible non-local business submits the
lowest price offered, and the offer submitted by one or more responsive, responsible
local businesses is within fifteen percent (15%) of the price submitted by the nonlocal
business, each of the aforementioned responsive, responsible local businesses shall
have the opportunity to submit, within five (5) working days of notice of intent to award
a best and final offer equal to or lower than the amount of the low offer previously
submitted by the non-local business. Contract award shall be made to the responsive,
responsible business submitting the lowest best and final bid, quote or proposal. In the
case of a tie in the best and final bid, quote or proposal between a local business and a
non-local business, contract award shall be made to the local business. In the case of a
tie in the best and final bid quote or proposal between two or more local businesses,
the contract shall be awarded in accordance with procedures established by the City
Manager.
3.19. BID SUBMITTAL & FORMS:
Other forms to be included with your submission include the following: ADA Disability
Nondiscrimination Statement, Business Entity Disclosure Statement/Conflict of Interest ,
Certificate of Debarment, Drug-Free Workplace Affidavit, Scrutinized Companies Form, E-
Verify, Sworn Statement on Public Entity Crimes form, Performance Survey Form, minimum of
three Reference Questionnaires completed by refences, Notification of Social Security Number,
W9, and all required product information and any other items as indicated in this Section or any
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part of this Invitation to Bid. Bids will be considered “Non -Responsive” for lack of including the
required sealed Bid Bond Form if the required forms are not submitted by the due date and time
specified. Bids may also be rejected for lack of including other forms as indicated in this section
or any other section in this Invitation to Bid or issued Addenda.
A. STATEMENT OF NO BID:
Bidders in receipt of a bid notice that are not able to bid for any reason whatsoever, must
complete the NO BID form attached hereto prior to the stipulated bid opening deadline.
B. AMERICANS WITH DISABILITIES ACT OF 1990:
Equal Opportunity for Individuals with Disability
The Contractor and the City of Homestead, (hereafter “owner”) shall agree that the
provisions of Title II of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C.
S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities
in all services, programs, and activities provided or made available by public entities, and
the rules and regulations promulgated pursuant there unto, are made a part of this Contract.
In providing any aid, benefit, or service on behalf of the owner pursuant to this Contract,
the contractor agrees that the performance shall be in strict compliance with the Act. In the
event that the contractor, its agents, servants, employees, or subcontractors violate or are
alleged to have violated the Act during the performance of this Contract, the contractor
shall defend the owner in any action or administrative proceeding commenced pursuant to
this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents,
servants, and employees from and against any and all suits, claims, losses, demands, or
damages, of whatever kind or nature arising out of or claimed to arise out of the alleged
violation. The contractor shall, at its own expense, appear, defend, and pay any and all
charges for legal services and any and all costs and other expenses arising from such action
or administrative proceeding or incurred in connection therewith. In any and all complaints
brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any
decision of the owner which is rendered pursuant to said grievance procedure. If any action
or administrative proceeding results in an award of damages against the owner, or if the
owner incurs any expense to cure a violation of the ADA which has been brought pursuant
to its grievance procedure, the contractor shall satisfy and discharge the same at its own
expense.
The owner shall, as soon as practicable after a claim has been made against it, give written
notice thereof to the contractor along with full and complete particulars of the claim, If any
action or administrative proceeding is brought against the owner or any of its agents,
servants, and employees, the owner shall expeditiously forward or have forwarded to the
contractor every demand, complaint, notice, summons, pleading, or other process received
by the owner or its representatives.
It is expressly agreed and understood that any approval by the owner of the services
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provided by the contractor pursuant to this Contract will not relieve the contractor of the
obligation to comply with the Act and to defend, indemnify, protect, and save harmless the
owner pursuant to this paragraph.
It is further agreed and understood that the owner assumes no obligation to indemnify or
save harmless the contractor, its agents, servants, employees and subcontractors for any
claim which may arise out of their performance of this Agreement. Furthermore, the
contractor expressly understands and agrees that the provisions of this indemnification
clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor
shall they be construed to relieve the contractor from any liability, nor preclude the owner
from taking any other actions available to it under any other provisions of the Agreement
or otherwise at law.
C. BUSINESS ENTITY DISCLOSURE STATEMENT/CONFLICT OF INTEREST:
Bidder or Vendor hereby recognizes and certifies that no elected official, board member,
or employee of the City shall have a financial interest directly or indirectly in this
transaction or any compensation to be paid under or through this transaction, and further,
that no City employee, nor any elected or appointed officer (including City board members)
of the City, nor any spouse, parent, domestic partner, stepmother, stepfather, or child of
such employee or elected or appointed officer of the City, may be a partner, officer, director
or proprietor of Bidder or Vendor, and further, that no such City employee or elected or
appointed officer, or the spouse, parent or child of any of them, alone or in combination,
may have a material interest in the Vendor or Bidder or as defined by Miami Dade County.
Material interest means direct or indirect ownership of more than 5% of the total assets or
capital stock of the Vendor or Bidder. Any exception to these above-described restrictions
must be expressly provided by applicable law or ordinance and be confirmed in writing by
City Manager upon advice of the City Attorney. Further, Bidder or Vendor recognizes that
with respect to this transaction or Bid, if any Bidder or Vendor violates or is a party to a
violation of the ethics ordinances or rules of the City, the provisions of Miami-Dade County
Code Section 2-11.1, as applicable to City, or the provisions of Chapter 112, part III, Fla.
Stat., the Code of Ethics for Public Officers and Employees, such Bidder or Vendor may
be disqualified from furnishing the goods or services for which the bid or proposal is
submitted and may be further disqualified from submitting any future bids or proposals for
goods or services to City. Bidder or Vendor must complete and execute the Business Entity
Affidavit form. The terms "Bidder" or "Vendor," as used herein, include any person or
entity making a proposal herein to City or providing goods or services to City.
D. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS:
The Bidder certifies by submission of the Bid, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
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from participation in this transaction by the City of Homestead, Miami-Dade County, the
State of Florida or Federal Government. Further, Bidder certifies that it has divulged, in its
Bid response, information regarding any of these actions or proposed actions with other
governmental agencies.
A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid to provide any goods or services
to a public entity, may not submit a Bid to contract with a public entity for the construction
or repair of a public building or public work, may not submit Bids on leases of real property
to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section
287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date
of being placed on the convicted vendor list.
The awarded Bidder or any subcontractor shall not employ any persons with multiple
felonies and / or crimes against children. The awarded Bidder must provide documented
proof of efforts to comply with this requirement. The City may declare any noncompliance
or lack of diligent effort by the awarded Bidder to comply as a breach of contract and
immediately terminate the services of the awarded Bidder.
E. DRUG-FREE WORKPLACE AFFIDAVIT:
In the event of identical tie low Bids, preference shall be given to businesses with drug -
free workplace programs. Bidders with such programs shall complete and submit the
attached form with Bid.
All persons and entities that contract with City of Homestead are required to certify that
they will maintain a drug-free workplace and such persons and entities are required to
provide notice to employees and to impose sanctions for drug violations occurring in the
workplace.
F. PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a Bid on a contract to provide any goods
or services to a public entity, may not submit a Bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit Bids on
leases or real property to public entity, may not be awarded or perform work as a contractor,
supplier, sub-contractor, or consultant under a contract with a public entity, and may not
transact business with any public entity in excess of the threshold amount provided in Sec.
287.017 for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list.
G. PERFORMANCE SURVEYS:
The City conducts monthly, quarterly and post project performance surveys for vendors
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whom are awarded Bids and contracts. Surveys will be sent to the user-departments and
will be used as a monitoring device to gauge performance and to utilize when awarding or
renewing contracts.
H. REFERENCE QUESTIONNAIRES:
Bidder’s shall provide their clients with the Reference Questionnaire attached herein, and
Bidder shall include completed client reference questionnaire forms with their Bid. It is the
responsibility of the Bidder to ensure timely responses and the return of the questionnaires
from their client references. Only forms completed by the client references themselves will
be considered. No Bid will be considered without the minimum required completed
questionnaires as specified in these Bid Documents.
The City reserves the right to verify and confirm any information submitted in this process.
Such verification may include, but is not limited to, speaking with current and former
clients, review of relevant client documentation, site-visitation, and other independent
confirmation of data.
I. NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND
USAGE:
In compliance with Florida Statutes §119.071(5), the City of Homestead Procurement &
Contracts Department collects and uses your Social Security number in performance of the
City’s duties and responsibilities.
A Social Security number is only used for legitimate employment business purposes in
compliance with completing a Vendor Application in lieu of a Federal Employer
Identification Number (FEIN).
J. W9 FORM:
Bidder shall provide a completed W9 tax form which certifies an individual's tax
identification number. A tax identification number (TIN) is the Social Security number of
an individual or the Employer Identification Number of a business, fiduciary or other
organization. This form must also be present in a brokerage account's files to avoid backup
withholding by the IRS.
K. SCRUTINIZED COMPANIES:
1. Contractor certifies that it and its subcontractors are not on the Scrutinized
Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City may
immediately terminate this Agreement at its sole option if the Contractor or its
subcontractors are found to have submitted a false certification; or if the Contractor,
or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel during the term of the Agreement.
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2. If this Agreement is for more than one million dollars, the Contractor certifies that it
and its subcontractors are also not on the Scrutinized Companies with Activities in
Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria as identified in Section
287.135, F.S. Pursuant to Section 287.135, F.S., the City may immediately terminate
this Agreement at its sole option if the Contractor , its affiliates, or its subcontractors
are found to have submitted a false certification; or if the Contractor, its affiliates, or
its subcontractors are placed on the Scrutinized Companies with Activities in Sudan
List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria during the term of the
Agreement.
3. The Contractor agrees to observe the above requirements for applicable subcontracts
entered into for the performance of work under this Agreement.
4. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the
above-stated contracting prohibitions then they shall become inoperative.
L. E-VERIFY:
In accordance with Section 448.095, Florida Statutes, the City requires all contractors
doing business with the City to register with and use the E-Verify system to verify the work
authorization status of all newly hired employees. The City will not enter into a contract
unless each party to the contract registers with and uses the E-Verify system. The
contracting entity must provide of its proof of enrollment in E-Verify. For instructions on
how to provide proof of the contracting entity’s participation/enrollment in E-Verify,
please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-
participationenrollment-in-e-verify. By entering into this Agreement, the Contractor
acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-
Verify requirements imposed by Section 448.095, Florida Statutes, including but not
limited to obtaining E-Verify affidavits from subcontractors; and has executed the required
affidavit attached hereto and incorporated herein.
M. NONCOERCION AFFIDAVIT:
In accordance with Section 787.06, Florida Statutes, the City requires all vendors
executing, renewing or extending a contract with the City to execute the required City
affidavit, attesting that vendor does not use coercion for labor or services.
N. BIDDER'S QUALIFICATIONS: Refer to Section 8 Submittals, and all required product
information and any other items as indicated in this Section.
O. CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN
PROHIBITED: In accordance with Section 287.138, Florida Statutes, each bidder,
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respondent, proposer, or vendor, is required to properly complete, execute and submit to
the City the attached Affidavit which is required by the statute.
3.20. LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where Bidder is required to enter or go onto City property to deliver materials or perform the
Work, it must be properly coordinated in advance and the Contractor shall assume the full duty,
obligation and expense of obtaining all necessary licenses, permits and insurance and assure all
work complies with all applicable Miami-Dade County and City building requirements and the
Florida Building Code. The Contractor shall be liable for any damages or loss to the City
occasioned by negligence of the Contractor (or agent) or any person the Contractor has designated
in the completion of the Contract.
The Bidder shall obtain and pay for all certificates of competency, licenses, insurance, permits,
inspection fees, and any other certification necessary or required for this project; and shall comply
with all laws, ordinances, regulations and building code requirements applicable to the work
contemplated herein. Building, mechanical, electrical, plumbing and structural permit plans or
installations which are reviewed by a third party are subject to fees. Those fees required by the
County [i.e.] fire, impact fees, DERM, code compliance, and State fee’s and surcharges are the
responsibility of the Contractor and cannot be waived by the City. The Bidder shall comply with
all laws, ordinances, regulations and building code requirements applicable to the work
contemplated herein.
3.21. LICENSING:
Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license and State
registration [Florida State Registration can be located and printed at www.Sunbiz.org]. Bidder
must also submit certificates of competency, licenses or any other certification necessary to
complete the Contract. Bidders must be in good standing and authorized to transact business in the
State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded
party. In addition, all licenses required for Bidders whose businesses and professions are regulated
by the Florida Department of Business and Professional Regulation must be active and current.
3.22. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE) REGISTRATION:
The Contractor shall be responsible for obtaining and maintaining throughout the Contract period
his or her city or county business tax receipts. Each Bidder submitting a Bid on this Invitation to
Bid shall include a copy of the company’s business tax receipt with the Bid response. For
information specific to City of Homestead business tax receipt, please call Development Services
at (305) 224-4504. If the Contractor is operating under a fictitious name as defined in Section
865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of Business and Professional Regulations
or the Department of Health for the purpose of practicing his or her licensed profession, or by any
corporation, partnership, or other commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current licensing from the appropriate agency
and/or proof of current active status with the Division of Corporations of the State of Florida.
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3.23. CERTIFICATE OF INSURANCE:
After acceptance of Bids, the City will notify the successful Bidder to submit a certificate(s) of
insurance naming the City as an additional insured. Contractor shall provide and maintain
insurance coverage as required herein in-force until all the Work to be performed under the
Contract has been completed and accepted by City (or for such duration as is otherwise specified
hereinafter), the insurance coverage set forth in Section 6 Insurance.
3.24. INDEMNIFICATION:
To the fullest extent permitted by law the Bidder shall hold harmless, defend at its own expense,
and indemnify the City, its officers, agents, employees, directors, independent contractors,
volunteers, successors and assigns and other authorized representatives from and against any and
all liability, claims, demands, damages, losses, expenses, including reasonable attorney’s fees,
arising from all acts or omissions, misfeasance, or malfeasance of the Bidder, or its officers, agents,
servants, independent contractors or employees, including fines, fees, expenses, penalties, and
attorney’s fees for trial and on appeal, and of any kind and nature arising out of the actions of the
Bidder connected with the Bid or the performance of any agreement resulting from this Bid,
whether by act or omission of the Bidder, its agents, servants, employees or others; and including
those claims or liabilities arising from City's negligence, except to the extent said claim or liability
is caused by the sole negligence or intentional wrongful act of the City or City's agents or
employees.
These indemnification provisions are independent of and shall not in any way be limited by the
insurance contracts required by this Contract and does not in any way relieve Bidder from liability
under this section.
3.25. BID BOND:
INTENTIONALLY OMITTED.
3.26. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND:
INTENTIONALLY OMITTED.
3.27. BID TABULATIONS:
Bid tabulations are posted on the City website at:
https://procurement.opengov.com/portal/cityofhomestead.
3.28. BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show the purchase order number and respective Bid
number and shall be submitted to the City of Homestead (100 Civic Court Homestead, FL 33030)
with the requesting Department labeled on the mailing envelope.
3.29. INCORRECT PRICING/INVOICES:
Any pricing on invoices that is incorrect or freight charges that were not included on the original
Bid Pricing and/or Purchase Order, must be brought to the attention of the Procurement Agent
and corrected prior to the shipment(s) of goods or initiation of services. Additional costs that
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were not brought to the City’s attention and did not receive written approval via a Change Order
issued by the Procurement Agent will not be honored.
3.30. TAXES:
The City of Homestead is exempt from all Federal Excise and State taxes. The applicable tax
exemption number is shown on the Purchase Order.
3.31. EQUIVALENTS:
If Bidder offers makes of equipment or brands of supplies other than those specified in the
following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform
in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers’ and brand names, when listed, are informational
guides as to a standard of acceptable product quality level only and should not be construed as an
endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall
formally substantiate and verify that product(s) offered conform with or exceed quality as listed in
the specifications.
Bidder shall indicate on the Bid Form the manufacturer’s name and number if bidding other than
the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than
specified items offered requires complete descriptive technical literature marked to indicate
detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO
BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid will
be considered as a bid in complete compliance with the specifications as listed on the attached
form.
Manufacturer’s name, brand name and model number may have been used in these specifications
for the purpose of establishing minimum requirement of level of quality, standards of performance
and design required and is no way intended to prohibit the bidding of other manufacturer’s items
of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product
so bid is found to be equal in quality, standards of performance, design, etc. to item specified,
unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete
factory information sheets (specifications, brochures, etc.) and test results of unit bid as
equal.
3.32. SAMPLES:
Upon requests, the Bidder shall provide a complete and accurate sample of the product(s) which
they propose to furnish. These items must be furnished free of expense and, if not destroyed, will,
upon request, be returned at the Bidder’s expense. Bidders will be responsible for the removal of
all samples furnished within (30) days after Bid opening. All samples will be disposed of after
thirty (30) days. Each individual sample must be labeled with Bidder’s name. Failure of Bidder to
either deliver required samples or to clearly identify samples may be reason for rejection of the
Bid. Unless otherwise indicated, samples should be delivered to the Procurement and Contract
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Services Department, 450 S.E. 6th Avenue Homestead, FL 33030 or mailed to 100 Civic Court,
Homestead, FL 33030.
3.33. SAFETY DATA SHEETS (SDS):
Bidder shall supply the City with a SAFETY DATA SHEET (SDS), for any and all applicable
commodities contained in this formal Bid. If an award includes materials that require a SDS, the
SDS must be included and accompany the delivery of these materials to the City per OSHA
standard: (Subpart Z, Toxic and Hazardous Substances, 29 CFR 1910.1200(g)). If material is not
hazardous, is exempted in the OSHA HazCom Standard 29 CFR 1910.1200(g) and does not
require an SDS, provide a written statement from the manufacturer supporting this claim.
3.34. PRODUCT/CATALOG INFORMATION:
All Bidders may be requested to submit catalog information on the product(s) and/or unit(s) they
propose to furnish if awarded this Contract. Failure to submit such information will result in
rejection of your Bid.
All Bids that include substances found on the current Florida Toxic Substance List must be
submitted with a Material Data Sheet, in accordance with Florida Statutes – Chapter 422.106.
3.35. SUBSTITUTIONS:
The City of Homestead, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is
expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be
returned at the Bidder’s expense.
3.36. MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions
and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder’s
risk.
3.37. ESTIMATED QUANTITIES:
Quantities stated are for Bidders’ guidance only and no guarantee is given or implied as to
quantities that will be used during the Contract period. Estimated quantities are based upon
previous needs and estimated usage for one year period. Said estimated quantities may be used by
the City for the purpose of evaluating the low Bidder meeting specifications.
3.38. CONDITIONS AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of these Bid Documents
shall be the latest new and current model offered (most current production model at the time of
this Bid). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial packaging.
3.39. INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be destination unless otherwise provided. Title to/or risk of loss or
damage to all items shall be the responsibility of the successful Bidder until acceptance by the
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buyer unless loss or damage results from negligence by the buyer. If the materials or services
supplied to the City are found to be defective or to not conform to specifications, the City reserves
the right to cancel the order upon written notice to the seller and return product at Bidder’s expense.
3.40. NOTE TO VENDORS DELIVERING TO WAREHOUSE:
Receiving hours are Monday through Friday, excluding holidays, from 7:00 A.M. to 3:30 P.M.
The warehouse is located at 450 S.E. 6th Avenue Homestead, FL 33030.
3.41. QUALITY:
All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this Bid shall be new. The items Bid must be new, the latest model, of the best quality,
and highest grade workmanship.
3.42. WARRANTY:
All warranties, express or implied, shall be made available to the City for goods and services
covered by these Bid Documents. All goods furnished shall be fully guaranteed by the successful
Bidder against factory defects and workmanship. At no expense to the City, the successful Bidder
shall correct any and all apparent and latent defects that may occur within the manufacturer’s
standard warranty. Section 2 of the Bid may supersede the manufacturer’s standard warranty.
3.43. PRODUCT RECALL:
In the event the awarded Bidder receives notice that a product delivered by the awarded Bidder to
the City has been recalled, seized or embargoed, and/or has been determined to be misbranded,
adulterated, or found to be unfit for human consumption by a packer, processor, subcontractor,
retailer, manufacturer, or by any State or Federal regulatory agency, the awarded Bidder shall
notify the City’s Bid Procurement Agent within two (2) business days of receiving such notice.
The City’s acceptance or failure to reject the affected product as non-conforming shall not in any
way impact, negate, or diminish the awarded Bidder’s duty to notify the City’s Procurement Agent
that the affected product has been recalled, seized or embargoed, and/or has been determined to be
misbranded, adulterated, or found to be unfit for human consumption. The form and content of
such notice to the City shall include the name and description of the affected product; the
approximate date the affected product was delivered to the City; the Bid number; and relevant
information relating to the proper handling of the affected product and/or proper disposition of the
affected product by the City, if necessary to protect the health, welfare, and safety of the City,
residents or employees; and any health hazards known to the awarded Bidder which may be caused
or created by the affected product. The awarded Bidder shall, at the option of the Procu rement
Department and/or Procurement Agent, either reimburse the purchase price or provide an
equivalent replacement product at no additional cost to the City. Unless it was absolutely necessary
for the City to dispose of the affected product, the awarded Bidder shall be responsible for removal
and/or replacement of the affected product within a reasonable time, as determined by the City,
without causing significant inconvenience to the City.
At the option of the City, the awarded Bidder may be required to reimburse storage and/or handling
fees to be calculated from time of delivery and acceptance to actual removal or disposal. The
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awarded Bidder will bear all costs associated with the removal and proper disposal of the affected
product. The failure to reimburse the purchase price and storage and/or handling fees or to remove
and/or replace the affected product with an equivalent replacement within a reasonable time
without significant inconvenience to the City will be considered a default.
3.44. COMPLETE PROJECT REQUIRED:
These specifications describe the various items or classes of Work required, enumerating or
defining the extent of same necessary, but failure to list any item or classes under scope of the
several sections shall not relieve the Contractor from furnishing, installing or performing such
Work where required by any part of these specifications, or necessary to the satisfactory
completion of the project.
3.45. UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be
UL listed or re-examination listing where such has been established by UL for the item(s) offered
and furnished.
3.46. AMERICAN MADE:
The City Council of Homestead, acting in session on June 20, 1983, adopted Resolution No. 83-
06-21 which states, “That it is the intent and policy of the City Council of the City of Homestead,
Florida, that the needs of the City of Homestead for supplies, materials and equipment be met
using only those supplies, materials and equipment manufactured in the United States of America
when same are available and when the price of same and the Bid of same is consistent with the
bidding procedures of the City Code of the City of Homestead.”
3.47. NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Items delivered, not conforming to
specifications, may be rejected and returned at vendor’s expense. These items and items not
delivered as per delivery date in bid and/or purchase order may be purchased on the open market.
Any increase in cost may be charged against the Bidder. Any violation of these stipulations may
also result in:
A. Vendor’s name being removed from the vendor list.
B. All departments being advised not to do business with vendor.
3.48. DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties.
3.49. LEGAL REQUIREMENTS:
Federal, state, county and city laws, ordinances, rules and regulations that in any manner affect the
items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief
from responsibility.
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3.50. PATENTS AND ROYALTIES:
The Bidder, without exception, shall indemnify and save harmless the City of Homestead, Florida
and its employees from liability of any nature or kind, including cost and expenses for, or on
account of, any copyrighted, patented, or unpatented invention, process, or article manufactured
or used in the performance of the contract, including its use by The City of Homestead, Florida. If
the Bidder uses any design, device or materials covered by letters, patent, or copyright, it is
mutually understood and agreed, without exception, that the Bid prices shall include all royalties
or costs arising from the use of such design, device, or materials in any way involved in the work.
3.51. OSHA:
The Bidder warrants that the product supplied to the City of Homestead, Florida shall conform in
all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as
amended, and the failure to comply with this condition will be considered as a breach of Contract.
Any fines levied because of inadequacies to comply with these requirements shall be borne solely
by the Bidder responsible for same.
3.52. ANTI-DISCRIMINATION:
The Bidder certifies that he/she is in compliance with the non-discrimination clause contained in
Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national
origin.
3.53. DEFAULT:
In the event of default on a Contract, the successful Bidder shall pay all attorneys’ fees and court
costs incurred in collecting any liquidated damages.
3.54. BIDDER'S FACILITIES:
The City reserves the right to conduct site visits to Contractor’s business location(s) at any time
with prior notice and/or may request that Contractor participate in live presentations. The selection
of a Contractor may be based wholly or in part upon the results of site visits or live presentations.
3.55. DISCLAIMER:
The City may, in its sole and absolute discretion, accept or reject, in whole or in part, for any
reason whatsoever any or all Bids; re-advertise these Bid Documents; postpone or cancel at any
time during this Bidding process; or, waive any formalities of or irregularities in the bidding
process. Bids that are not submitted on time and/or do not conform to the City’s requirements will
not be considered. After all Bids are analyzed, organization submitting bids that appear, solely in
the opinion of the City, to be the most responsive/responsible, shall be submitted to the City of
Homestead’s City Council, and the final selection will be made shortly thereafter with a timetable
set solely by the City. The selection by the City shall be based on the Bid, which is, in the sole
opinion of the City Council of the City of Homestead, in the best interest of the City. The issuance
of this Bid constitutes only an invitation to make presentations to the City of Homestead. The City
reserves the right to determine, at its sole discretion, whether any aspect of the Bid satisfies the
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criteria established in these Bid Documents. In all cases the City shall have no liability to any
contractor for any costs or expense, incurred in connection with these Bid Documents or otherwise.
3.56. EVIDENCE:
The submission of a Bid shall be prima facie evidence that the Contractor is familiar with and
agrees to comply with the contents of these Bid Documents.
3.57. DEMONSTRATION OF COMPETENCY:
A. Pre-award inspection of the Bidder’s facility may be made prior to the award of contract.
Bids will only be considered from firms, which are regularly engaged in the business of
providing the goods and/or services as described in this Bid. Bidders must be able to
demonstrate a good record of performance for a reasonable period of time, and have
sufficient financial support, equipment and organization to insure that they can
satisfactorily execute the services if awarded a contract under the terms and conditions
herein stated. The terms “equipment and organization” as used herein shall be construed to
mean a fully equipped and well-established company in line with the best business
practices in the industry and as determined by the City of Homestead.
B. The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the
City in making the award in the best interest of the City.
C. The City may require Bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier, which is the actual source of supply. In these
instances, the City may also require material information from the source of supply
regarding the quality, packaging, and characteristics of the products to be supplied to the
City through the designated representative. Any conflicts between this material
information provided by the source of supply and the information contained in the Bidder’s
Proposal may render the Bid non-responsive.
D. The City may, during the period that the Contract between the City and the successful
Bidder is in force, review the successful Bidder’s record of performance to insure that the
Bidder is continuing to provide sufficient financial support, equipment and organization as
prescribed in this Solicitation. Irrespective of the Bidder’s performance on contracts
awarded to it by the City, the City may place said contracts on probationary status and
implement termination procedures if the City determines that the successful Bidder no
longer possesses the financial support, equipment and organization which would have been
necessary during the Bid evaluation period in order to comply with this demonstration of
competency section.
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3.58. EMPLOYEES:
All employees of the Contractor shall be considered to be at all times the sole employees of the
Contractor, under the Contractor's sole direction, and not an employee or agent of the City of
Homestead. The Contractor shall supply competent and physically capable employees and the City
may require the Contractor to remove any employee it deems careless, incompetent, insubordinate
or otherwise objectionable and whose presence on City property is not in the best interest of the
City. Each employee shall have and wear proper identification.
3.59. ASSIGNMENT:
The Contractor agrees not to enter into subcontracts and shall not assign, transfer, convey, sublet
or otherwise dispose of the Contract, including any or all of its right, title or interest therein, or his
or its power to execute such Contract to any person, company or corporation without prior written
consent of the City of Homestead.
3.60. OPTIONAL CONTRACT USAGE:
As provided in Section 287.042 (16), Florida Statutes, other State agencies may purchase from the
resulting contract, provided the Department of Management Services, Division of Procurement
and Contract Services, has certified its use to be cost effective and in the best interest of the state.
Contractors have the option of selling these commodities or services certified by the Division to
the other State agencies at the agencies option.
3.61. SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in these Bid Documents from
the awarded Bidder. However, items that are to be “Spot Market Purchased” may be purchased by
other methods, i.e. Federal, State or local contracts.
3.62. SUNSHINE LAW:
As a political subdivision, the City is subject to the Florida Sunshine Act and Public Records Law.
By submitting a Bid, Contractor acknowledges that the materials submitted with the Bid and the
results of the City’s evaluation are open to public inspection upon proper request. Contractor
should take special note of this as it relates to proprietary information that might be included in its
Bid.
3.63. FORCE MAJEURE:
The performance of any act by the City or Contractor hereunder may be delayed or suspended at
any time while, but only so long as, either party is hindered in or prevented from performance by
acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable
control of such party, provided however, the City shall have the right to provide substitute service
from third parties or City forces and in such event the City shall withhold payment due Contractor
for such period of time. If the condition of force majeure exceeds a period of 14 days the City may,
at its option and discretion, cancel or renegotiate the Contract.
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3.64. COLLUSION:
By offering a submission pursuant to this Invitation to Bid, the Bidder certifies the Bidder has not
divulged, discussed or compared his Bid with other Bidders and has not colluded with any other
Bidder or parties to this Bid whatsoever. Also, the Bidder certifies, and in the case of a joint bid,
each party thereto certifies, as to his own organization, that in connection with this Bid.
Any prices and/or cost data submitted have been arrived at independently, without consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating
to such prices and/or cost data, with any other Bidder or with any competitor.
Any prices and/or cost data quoted for this Bid have not knowingly been disclosed by the Bidder
and will not knowingly be disclosed by the Bidder prior to the scheduled opening, directly or
indirectly to any other Bidder or to any competitor.
No attempt has been made or will be made by the Bidder to induce any other person or firm to
submit or not to submit a Bid for the purpose of restricting competition.
The only person or persons interested in this Bid, principal or principals is/are named therein and
that no person other than therein mentioned has any interest in this bid or in the contract to be
entered into.
No person or agency has been employed or retained to solicit or secure this contract upon an
agreement or understanding for a commission, percentage, brokerage, or contingent fee accepting
bona fide employees or established commercial agencies maintained by the Bidder for the purpose
of doing business.
3.65. ELIGIBILITY:
All agents, employees and subcontractors of the Bidder retained to perform services pursuant to
this Bid shall comply with all laws of the United States concerning work eligibility.
3.66. PROPERTY:
Property owned by the City is the responsibility of the City. Such property furnished to a
Contractor for repair, modification, study, etc., shall remain the property of the City of Homestead.
Damages to such property occurring while in the possession of the Contractor shall be the
responsibility of the Contractor. Damages occurring to such property while in route to the City
shall be the responsibility of the Contractor. In the event that such property is destroyed or declared
a total loss, the Contractor shall be responsible for replacement value of the property at the current
market value, less depreciation of the property if any.
3.67. TERMINATION FOR DEFAULT:
If Contractor defaults in its performance under this Contract and does not cure the default within
thirty (30) days after written notice of default, either the City Manager or the City Council of
Homestead may terminate this Contract, in whole or in part, upon written notice without penalty
to the City. In such event the Contractor shall be liable for damages including the excess cost of
procuring similar supplies or services: provided that if, (1) it is determined for any reason that the
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Contractor was not in default or (2) the Contractor’s failure to perform is without his or his
subcontractor’s control, fault or negligence, the termination will be deemed to be a termination for
the convenience of the City under Section 3.68. City Manager may terminate this Agreement
immediately if the City Manager deems it to be for the health, safety, and welfare of the public.
3.68. TERMINATION FOR CONVENIENCE:
The City Manager may terminate the Contract, in whole or in part, upon thirty (30) days prior
written notice when it is in the best interests of the City. If the Contract is for supplies, products,
equipment, or software, and so terminated for the convenience by the City the Contractor will be
compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract
is for services and so terminated, the City shall be liable only for payment in accordance with the
payment provisions of the Contract for those services rendered prior to termination. In no event
shall City be liable for consequential damages, including anticipated lost profits on work not
performed on this or any other project.
3.69. SUBCONTRACTORS:
Nothing contained in the specifications shall be construed as creating any contractual relationship
between any subcontractor, sub-subcontractor and the City. Contractors shall be as fully
responsible to the City for the acts and omission of the subcontractors and sub-subcontractors as
for the acts and omissions of person(s) directly employed.
3.70. CONFIDENTIALITY:
As a political subdivision, the City is subject to the Florida Sunshine Act and Public Records Law.
If the Bid submittal contains a confidentiality provision, it shall have no application when
disclosure is required by Florida law or upon court order.
3.71. GOVERNING LAW AND VENUE:
The validity and effect of this Contract shall be governed by the laws of the State of Florida. The
parties agree that any action, mediation or arbitration arising out of this Contract shall be proper
exclusively in Miami-Dade County, Florida.
3.72. ATTORNEY'S FEES:
In connection with any litigation, mediation and arbitration arising out of this Contract, the
prevailing party shall be entitled to recover its costs and reasonable attorney’s fees through and
including appellate litigation and any post-judgment proceedings.
3.73. NO PARTNERSHIP OR JOINT VENTURE:
Nothing contained in this Contract will be deemed or construed to create a partnership or joint
venture between the City and Contractor, or to create any other similar relationship between the
parties.
3.74. PARTIAL INVALIDITY:
If any provision of this Contract or the application thereof to any person or circumstance shall to
any extent be held invalid, then the remainder of this Contract or the application of such provision
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to persons or circumstances other than those as to which it is held invalid shall not be affected
thereby, and each provision of this Contract shall be valid and enforced to the fullest extent
permitted by law.
3.75. PROVISIONS BINDING:
Except as otherwise expressly provided in these Bid Documents, all covenants, conditions and
provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto
and their respective heirs, legal representatives, successors and assigns.
3.76. HEADINGS AND TERMS:
The headings to the various paragraphs of these Bid Documents have been inserted for convenient
reference only and shall not in any manner be construed as modifying, amending or affecting in
any way the expressed terms and provisions hereof.
3.77. ENTIRE AGREEMENT:
The Contract consists of this Invitation to Bid, General and Special Conditions, Minimum
Technical Specifications, Addenda, Contractor’s Response, all items attached and any written
agreement entered into by the City and Contractor, and are made part of and represents the entire
understanding and agreement between the parties with respect to the subject matter hereof and
supersedes all other negotiations, understanding and representations, if any, made by and between
the parties. This Contract may be modified only by a written agreement signed by the City of
Homestead and Contractor.
3.78. AUDITS:
The City shall have access to all books, records, and documents of the successful Bidder which
directly relate to the Work to be performed for the purpose of inspection and auditing upon
reasonable written notice during normal business hours at the office of the Contractor or at some
location mutually agreed upon by the City and the Contractor.
3.79. DAVIS-BACON AND ARRA:
American Recovery and Reinvestment Act funds used for a transaction that involves a new
construction or repair contract, exceeding $2,000 must comply with the prevailing wage
requirements of the Davis-Bacon and Related Acts requirements.
Section 1606 of the ARRA legislation:
“Notwithstanding any other provision of law and in a manner consistent with other provisions in
this Act, all laborers and mechanics employed by contractors and sub-contractors on projects
funded directly by or assisted in whole or in part by and through the Federal Government pursuant
to this Act shall be paid wages at rates not less than those prevailing on projects of a character
similar in the locality as determined by the Secretary of Labor in accordance with subchapter IV
of chapter 31 of title 40, United States Code.”
• Davis‐Bacon applies to all ARRA projects
• Applies for the entire project, not just the portion funded by ARRA.
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3.80. MINIMUM WAGE RATES:
U.S. Department of Labor: In projects having Federal participation, minimum wage rates for
the proposed work will be established by the U.S. Department of Labor, Employment Standards
Administration. Schedules of labor classifications and corresponding wage rates and benefits will
be included in the Bid Documents.
3.81. ORDER OF PRECEDENCE:
Where there appears to be a conflict between the General Terms and Conditions, Special
Conditions, the Technical Specifications, the Bid Submittal Section, or any addendum issued, the
order of precedence shall be the last addendum issued, the Bid Submittal Section, the Technical
Specifications, the Special Conditions, and then the General Terms and Conditions.
3.82. PUBLIC RECORD LAW:
PUBLIC RECORDS:
A. Contractor agrees to keep and maintain public records in Contractor’s possession or
control in connection with Contractor’s performance under this Agreement. Contractor
additionally agrees to comply specifically with the provisions of Section 119.0701,
Florida Statutes. Contractor shall ensure that public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed,
except as authorized by law, for the duration of the Agreement, and following completion
of the Agreement until the records are transferred to the City.
B. Upon request from the City custodian of public records, Contractor shall provide the City
with a copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida
Statutes, or as otherwise provided by law.
C. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with
this Agreement are and shall remain the property of the City.
D. Upon completion of this Agreement or in the event of termination by either party, any
and all public records relating to the Agreement in the possession of the Contractor shall
be delivered by the Contractor to the City Manager, at no cost to the City, within seven
(7) days. All such records stored electronically by Contractor shall be delivered to the
City in a format that is compatible with the City’s information technology systems. Once
the public records have been delivered upon completion or termination of this
Agreement, the Contractor shall destroy any and all duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements.
E. Any compensation due to Contractor shall be withheld until all records are received as
provided herein.
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F. Contractor’s failure or refusal to comply with the provisions of this section shall result in
the immediate termination of this Agreement by the City.
Section 119.0701(2)(a), Florida Statutes:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS.
Custodian of Records: ELIZABETH SEWELL, CITY CLERK
Mailing address: 100 CIVIC COURT, HOMESTEAD, FL 33030
Telephone number: (305)224-4442
Email: ESEWELL@HOMESTEADFL.GOV
4. SCOPE OF WORK
4.1. GENERAL:
The contractor will be responsible for providing lifeguards and managing pool operations at the
locations specified by the City. The contractor shall be completely responsible for supervising its
personnel in accordance with the contract specifications, terms, and conditions, and will exercise
exclusive control over all individuals employed to fulfill the requirements of the contract. All
personnel assigned to perform these services will be employees of the Contractor and not of the
City.
The City will supply the chemicals necessary for pool water quality monitoring. The Contractor
will be responsible for the routine maintenance of the pool. The City will also provide janitorial
cleaning supplies for the upkeep of the aquatic facility, including restrooms and locker rooms.
Workdays, hours of operation, and the number of lifeguards required may vary daily and
seasonally based on anticipated pool usage. The Contractor will be responsible for ensuring
appropriate lifeguard coverage at all times. The City reserves the right to i ncrease or decrease
operating days and hours in accordance with the pool schedule.
The Roby George pool facility includes an eight-lane heated pool, locker rooms, office space, and
pool equipment and storage rooms.
4.2. QUALIFICATIONS:
The City of Homestead has established minimum specifications which include special and specific
vendor qualifications to assure and maintain the quality of the programs provided at the facility.
The awarded Contractor should possess municipal swimming pool management skills and
experience with swimming facilities as indicated in the minimum qualifications criteria stated in
Section 2.
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The Contractor shall have at least three (3) years of experience operating public swimming pools
and hold a Certified Pool Operator license.
If requested by the City, Contractor agrees to remove any employee and substitute an acceptable
person at that lifeguard post. Contractor is responsible for ensuring employees have completed all
required training and certifications before being assigned to work as a site supervisor and lifeguard.
Contractor shall provide the City with a list of names, and telephone numbers, and training dates
of all guards, back-up guards, and field supervisors. Changes to the list are to be provided to the
City as they occur.
The on-site Manager for the Contractor, and/or the team should have, AT A MINIMUM, the
following expertise, certification, and proven capability:
A. Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification.
B. Experience in successfully implementing an aquatic risk management system that includes
at a minimum the following: facility operations audits, lifeguard performance audits and
vigilance awareness validation.
C. Evidence of knowledge of current aquatic industry standards of care related to water
chemistry and disease prevention procedures; lifeguard best practices; use of adjunct
equipment (i.e. rescue equipment, automatic external defibrillator units and emergency
oxygen).
D. Three (3) years of experience in managing/operating an aquatic facility of comparable or
greater size.
E. All Federal (OSHA), State and County standards must be followed for both the employees
and participants (citizens) with respect to Bloodborne Pathogens and infectious diseases.
F. Instructors providing lessons are required to have Lifeguard and Water Safety Instructors
(WSI) certification, or the equivalent, as well as training or certification in adaptive
aquatics for the handicapped.
G. The Contractor shall remain in compliance with all City, County, State, and Federal laws
and regulations as well as minimum industry safety standards related to pool and aquatic
program operations.
H. Must possess a current/valid Lifeguard Training certification issued by the American Red
Cross, YMCA or Ellis and Associates; and
I. Must possess a current/valid Cardiopulmonary Resuscitation for the Professional
Rescuer/Automated External Defibrillator (CPRFPR/AED) certification issued by the
American Heart Association or American Red Cross; and
J. Must possess a current/valid First Aid certification issued by the American Heart
Association or American Red Cross; and
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K. Must possess a current/valid Water Safety Instruction (WSI, if teaching lessons)
certification or equivalent issued by the American Red Cross, YMCA or Ellis and
Associates; or a minimum of six (6) months (equivalent to 1,40 hours) of verifiable
experience as a lifeguard and/or trainee.
L. Communication: Ability to speak, write, listen and secure information in a variety of
settings.
M. Teamwork: Ability to work effectively with others to achieve optimal collective results.
N. Service Attitude/Customer Service: Identifies the needs and wants of members as priority
and responds in an effective and timely manner to enhance every person’s experience.
O. Self-Management: Ability to direct personal performance to achieve desired results.
P. Flexibility/Managing Change: Ability to know your environment, initiate and respond
effectively to changing conditions.
4.3. BACKGROUND CHECK:
The Contractor is required to provide a Level 2 criminal background check pursuant to section
435.04, Florida Statutes and a sexual offender background check of all employees contracted for
assignment to the City of Homestead. The criminal background check shall consist of a Florida
Department of Law Enforcement (“FDLE”), Florida Crime Information Center/National Crime
Information Center (FCIC/NCIC) criminal records check. Evidence of each employee’s successful
passing of all background screenings will be required to be provided to the City prior to any
employee working at any aquatic City facilities. Any employee not meeting this requirement will
not be permitted to work at any of the City facilities.
The Contractor shall mandate that all employees utilized by the Contractor for the City of
Homestead for lifeguards and/or pool operators, report any criminal charges brought against them
immediately. The Contractor, upon receipt of such information, will immediately notify the City
of Homestead.
4.4. PERSONNEL:
For service provided under this contract, the Contractor shall employ persons who are neat, clean,
well groomed, and courteous and at least seventeen (17) years of age. All personnel must be
uniformly identified at all times. All personnel is expected to perform their duties in a professional,
service-oriented manner. Adherence to quality standards will be required.
The Contractor shall, at all times, comply with all rules, regulations and ordinances of City and
any other governmental agency having jurisdiction. The Contractor shall further take all
precautions and extreme care to conduct its activities in a safe and prudent manner with respect to
its agents, employees, members, visitors and participants in any activity within the premises.
The Contractor must obtain written approval from the designated City representative, at City’s
sole discretion, for all persons to be employed as lifeguards before such persons commence work.
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All personnel employed by the contractor shall be considered employees of the contractor and not
of the City.
The City shall have the right to request replacement of any of the contractor’s employees whose
conduct, character or performance is detrimental to the best interest of the City, and the contractor
agrees to make such replacement within 24 hours.
4.5. POOL OPERATIONS RESPONSIBILITIES:
The Contractor shall be responsible for meeting and maintaining all health and safety standards,
regulations and the condition of the pool water as set forth by the Florida Department of Health,
American Public Health Association, Miami-Dade County Health Department, and the City of
Homestead for the operation of the pool.
The Contractor and/or Team shall perform, in accordance with the frequency required by the health
department, water testing and monitoring of chemicals to maintain chemical balance to achieve
proper water quality and maintain proper water levels. The City shall provide to the Contractor
water chemistry test kits to monitor water quality and chemical treatments necessary to perform
maintenance to maintain/adjust the water chemistry in the pool to meet the health codes and
standards for safe operations of the City’s pool. The Contractor shall keep all necessary permits,
inspections and records to ensure that the pool meets all health codes and standards. The City shall
receive a copy of all records pertaining to chemical usage, testing and facility maintenance upon
request.
In addition, the on-site Site Supervisor for the Contractor, and/or the Team shall be responsible
to maintain, at a minimum, the following:
A. Maintain all surfaces in and around the pool in a clean and safe condition.
B. Maintain storage areas, offices, restrooms, locker rooms and entrance areas in a clean, safe
and inviting manner including the collection of trash and debris.
C. Test safety equipment and water quality, and vacuum the pool on a daily basis. Provide
routine maintenance and clean all pumps, drains, filtering devices and associated
equipment. Backwash the filter system as required by the Manufacturer.
D. Shall report immediately any damages, malfunctioning equipment, and pool repairs needed
to the Parks, Recreation and Open Spaces Coordinator.
E. Ensure adequate inventory of first aid supplies and pool chemicals for the operation and
safety of the facility.
F. Perform minor repairs to Facility pumps, filters, collectors, feeders, controllers and heater
for proper readings and functions daily.
4.6. LIFEGUARD RESPONSIBILITIES:
Upon general supervision of the Contractor, the Pool Lifeguard is responsible for the safety of
swimmers and enforcement of regulations at a municipally-operated swimming pool. The
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Contractor shall be responsible for all duties associated with staffing the aquatic facilities including
all training, scheduling, providing uniforms, and supervising all personnel. The Contractor shall
meet or exceed all local, state, and national Health and Safety Standards.
The Pool Lifeguards also perform related duties as required and report directly to the contractor
(lead lifeguard, supervisor, etc.). Employees may be required to work early mornings, nights,
weekends and holidays. The positions are part-time. Essential duties require the following
physical skills and work environment: sufficient strength and coordination to rescue submerged
victims and remove them from the water.
The Contractor shall complete and maintain detailed documentation and records of all incidents,
accidents, and rescues with regards to programs, participants, employees, mechanical, and
structural and the steps taken to rectify the incident. Contractor will immediately report all
incidents, accidents and rescues to the City along with a copy of the detailed report to include all
circumstances and individuals surrounding the incident and specific location.
In addition, the on-site Site Supervisor for the Contractor, and/or the Team must provide and/or
to maintain, at a minimum, the following:
A. Site Supervisor:
1. Shall be responsible for the supervision of the lead lifeguard and lifeguards for the
aquatic facility.
2. Shall confirm all operations are in compliance with all applicable policies,
procedures, laws, regulations, and standards of quality and safety.
3. Shall confirm all necessary training are completed.
4. Shall supervise/assist the daily operations of the aquatic facility from opening to
closing. Including any daily set ups and/or break down of facility equipment.
5. Shall establish and enforce all safety rules and procedures.
6. Shall maintain discipline among swimmers and other persons at the Aquatic Facility.
7. Shall provide scheduling of lifeguard staff to ensure enough lifeguards are present
and supervise the daily activities.
8. Perform duties as a lifeguard when and as necessary.
9. Shall supervise and assist in any rescue, apply resuscitation, and administer
emergency care when needed.
10. Shall develop, implement and supervise aquatic activity program and special events
for the community and community groups.
11. Shall develop, implement and supervise a swim instruction program for all ages and
abilities, including those with special needs.
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12. Shall develop, implement and supervise a water aerobics program for varied ability
levels.
13. Shall provide on-site or on-call management staff during special events as directed by
City.
B. Lead Lifeguard:
1. Shall assist the site-supervisor in ensuring all pool procedures and duties are
followed.
2. Shall inspect and maintain all equipment for proper readings and functions. Take
inventory of janitorial supplies to ensure enough supplies are available for cleaning of
facility.
3. Report any problems, complaints, damages to site supervisor and complete reports.
4. Shall perform lifeguard duties when and as necessary.
5. Shall respond to any public inquiries regarding aquatic facility made by telephone or
in person.
6. Shall supervise and assist in any rescue, apply resuscitation, and administer
emergency care when needed.
C. Lifeguard:
1. Shall maintain discipline in and around swimming pool to prevent accidents.
2. Shall maintain an appropriate level of fitness for conducting rescue operations.
3. Shall administer cardiopulmonary resuscitation (CPR) and First Aid.
4. Shall direct communication and contact with swimmers and the general public.
5. Shall educate users when they are engaged in activities which may increase the risk of
personal injury to themselves or others.
6. Shall perform cleaning and disinfecting of the pool, pool filters, decks, showers,
locker rooms and equipment used for aquatic activities.
7. Shall complete written reports of accidents and incidents.
8. Shall complete various facility checklists and forms.
9. Shall participate in department training activities and meetings.
10. Shall assist in preparing the pool for various aquatic programs.
11. Shall tally attendance and monitor admission payments.
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12. Shall present a professional appearance and attitude at all times; and maintaining a
high degree of customer service.
4.7. TRAINING:
It shall be the responsibility of the Contractor to ensure that all persons employed as lifeguards,
lead lifeguards and supervisors receive and successfully complete proper training as required by
law. The Contractor may perform the training with its own staff if they are certified lifeguard
trainers, or sub-contract for certified training to meet this requirement.
Formal training of all lifeguards assigned to the City contract shall be conducted as per the
standards and guidelines established by the Florida State Statutes Chapter 514 and the Florida
Administrative Code Chapter 64E-9.
The Contractor will provide at least one (1) training/re-training session per year, which shall be
attended by all of the Contractor's employees assigned to work on the City contract. Any additional
training, such as training of new employees throughout the school year, will be the sole
responsibility of the Contractor.
4.8. MINIMUM WAGE BASED ON STATE LAW:
Under this contract, the wage rate paid to all the personnel employed by the bidder for the work
under the contract shall not be less than the prevailing wage rates for similar classifications of
work in Miami-Dade County Florida, as published by the Florida Department of Commerce,
Bureau of Worker’s Compensation.
4.9. TIME SHEETS:
The Contractor must maintain a daily time sheet with the signature of the employee on each work
shift and the location of their guard post. A copy of this log will be submitted weekly to the City.
4.10. NORMAL HOURS OF OPERATION:
• School Year – Monday through Friday - 4:00 p.m. to 7:00 p.m.
• Weekends - 10:00 a.m. to 6:00 p.m.
• Summer – 10:00 a.m. through 6:00 p.m. Daily
4.11. SCHEDULE OF SERVICES
It is anticipated that four (4) life guards will be required for each day. However, this is an estimate and the
designated City representative will keep the Contractor informed as to the exact number of lifeguards that will
be required at any one time.
ESTIMATED SCHEDULE FOR SCHOOL YEAR
Monday – Friday 4:00 p.m.-7:00 p.m. 3 lifeguards
Sat. – Sun. for 15 weeks 10:00 a.m. – 6:00 p.m. 4 lifeguards
ESTIMATED SUMMER SCHEDULE-11 weeks
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Mon. – Sunday 10:00 a.m. -12:30 p.m. 4 lifeguards
Mon. – Sunday 1:30 p.m.- 6:00 p.m. 4 lifeguards
Lifeguard towers in between those listed above open later and close earlier, depending upon crowd conditions.
It is estimated that lifeguard services will be required for a total of approximately 52 weeks per year, which
may vary and is subject to change.
4.12. GUARD BACKUP:
The Contractor shall make available the name and telephone number of a backup lifeguard in case
the lifeguard scheduled to work cannot come into work that day. The Contractor shall ensure that
the back-up lifeguard is fully trained and familiar with the duties and responsibilities of a lifeguard.
Must respond within 1 hour to 2 hour.
4.13. TWENTY-FOUR (24) HOUR ANSWERING SERVICE:
The Contractor shall provide for its employees a 24-hour answering service. In the event a
lifeguard is unable to come to work, it will be his/her responsibility to contact the Contractor for a
replacement.
4.14. FACILITY AND EQUIPMENT:
A. Contractor Equipment Maintenance and Repairs: All equipment provided by the
Contractor will remain the property of the Contractor and any maintenance required
thereon shall be the responsibility of the Contractor. The City shall incur no obligation for
repairs.
B. Condition of Premises: Contractor shall maintain the premises in a clean, attractive and
orderly condition. The Contractor shall be responsible for the prompt removal of all trash,
litter, and debris which accumulates on or about the premises which is attributable directly
or indirectly to or arising out of its use, specifically including any litter left by the
Contractor, its visitors or spectators.
C. Inspection: For the purpose of inspection, City reserves the right to enter upon any part of
the Premises at any time during the period the business is to be open under the terms of
this contract.
D. Signs: No signs whatsoever, including advertising signs, shall be erected or permitted upon
the Premises until they have first been approved by the City.
4.15. LIFEGUARD UNIFORMS AND EQUIPMENT:
Lifeguards must wear issued uniforms while on duty for easy recognition by the public.
The Contractor is responsible for supplying all equipment necessary for the lifeguards to perform
their duties. Each Lifeguard must be issued a whistle. Contractor provided uniforms for the
Lifeguards will consist of red or blue swim shorts and a white t-shirt with the words
“LIFEGUARD” in Red and the Lifeguard symbol in blue below the lettering on the front of the
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shirt and the words “LIFEGUARD” on the back. The City will provide a sample uniform shirt for
example to the successful bidder. Any required replacement of aged, lost or damaged equipment
shall be the responsibility of the Contractor.
4.16. POOL/PARK RULES & REGULATIONS:
Vendor must comply with the City of Homestead, Park rules and regulations, Florida State
Statutes, and the Florida Administrative Codes concerning public pool operations.
4.17. AUTHORITY OF PARKS, RECREATION AND OPEN SPACES DIRECTOR:
Use by the Contractor of the Premises shall be coordinated with the Director. The Director shall
have the authority to suspend all or any portion of any of the activities of the Contractor when, in
the Director's opinion, such may be or are detrimental to the public or to the City, or if the City
has reason to believe any law or ordinance is being violated by the Contractor, or its agents,
employees, or patrons. All references in the agreement to the Director shall mean and include any
designee of the Director.
4.18. ROBY GEORGE POOL FACILITY INFORMATION:
A. Volume 183,193 gallons
B. Pool Load: 101 people
C. Flowrate: 509
D. Filter Type: Sand
E. CES Chemical Feeder
F. Pool Heater
G. 8 lanes with racing blocks
H. Shallowest 3ft- Deepest 6ft
I. Total of 5 shaded structures and 5 small picnic tables
J. 5 tables one of them handicap accessible
K. 1 big bleacher overlooking the pool
L. Two outside showers located between the restrooms
M. Two life guard chairs
N. Rooms - Locker Rooms, first aid room, and concession
1. Locker rooms-
a. MEN: 5 stalls one, handicap accessible, 2 urinals, 5 showers one of them
handicap accessible
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b. WOMEN: Women’s has a total of 5 stalls one of them handicap accessible, a
total of 5 showers one of them handicap accessible
Equipment Inventory:
A. First aid room:
1. First aid bed
2. Refrigerator
3. Sink
4. Storage cabinets
B. Locker Rooms:
1. Lockers
2. Benches
C. Storage Rooms:
1. Life Jackets
2. Floatation devices
3. Pressure cleaner
4. Hammer head vacuum
5. Storage container
6. Brushes
7. Skimmers
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5. TERM OF CONTRACT/METHOD OF AWARD
5.1. TERM OF CONTRACT:
The initial term of the Contract shall be from October 1, 2026 through September 30, 2029.
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Providing the successful Bidder will agree to maintain the same terms and conditions of the current
contract, this contract could be extended for an additional two (2) years, on a year-to-year basis, if
mutually agreed upon by both parties.
In the event services are scheduled to end because of the expiration of this contract, the contractor
shall continue the service upon request of the City as authorized by the awarding authority. The
Contractor shall be compensated for the service at the rate in effect when this extension clause is
invoked by the City.
5.2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the Bidder is awarded a Contract under this Bid solicitation, the prices quoted by the Bidder on
the Bid Form shall remain fixed and firm during the first year of this Contract. Cost adjustments
may only be considered year two and beyond if there is an economic impact in the industry and
can be validated through the Consumer Price Index. If no price increase has been requested, the
City will assume that the bidder has agreed to continue under the same price allowed in the current
term.
Prices or billing amounts shall not exceed the prices stated in the Contract without the prior written
consent of the City. The prices stated include packing, crating, and transportation, F.O.B./C.I.F.
destination, Freight prepaid. Bidder agrees that any price reduction applicable to the ordered
services or supplies subsequent to the order date but prior to delivery will be applicable to the
Contract.
Bidder may offer incentive discounts from this fixed price to the City at any time during the
Contract term.
5.3. COST ADJUSTMENTS:
The hourly charges offered and accepted must remain firm for the duration of the term of the
contract.
Costs for any renewal term are subject to an adjustment only if there is a change in the Federal
Minimum Wage Rate. Any request for a rate increase or decrease must be documented and
submitted in writing to the City at least one hundred twenty (120) days prior to the end of the
current contract term. The City may, after examination, refuse to accept the adjusted costs if they
are not properly documented or are considered by the City to be excessive. In the event that the
City determines that the costs as submitted are not properly documented, or are excessive, and
the matter cannot be resolved to the satisfaction of the City, the contract will not be renewed for
the additional optional renewal period(s).
6. INSURANCE REQUIREMENTS
6.1. INSURANCE REQUIREMENTS:
These are mandatory insurance requirements, please be sure to fulfill each requirement listed
below. All policies, endorsements, certificates and/or binders shall be subject to approval by the
City’s Risk Management as to form and content. These requirements are subject to amendment or
waiver only if so approved in writing by a duly authorized representative of the City. A lapse in
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any required insurance coverage during this Contract shall be considered a material breach. Further
it is understood and agreed by Bidder that nothing in this provision shall waive or otherwise limit
the right of the City to modify INSURANCE REQUIREMENTS to meet the demands of special
or unique circumstances. Accordingly, those rights are expressly reserved by the City.
The insurance obligations under this Contract shall be: all the insurance coverage and/or limits
carried by or available to the Bidder or the minimum insurance requirements and/or limits shown
in this Contract, whichever is greater. Any insurance proceeds in excess of or broader than the
minimum required coverage and/or minimum required limits, which are applicable to a given loss,
shall be available to the City. No representation is made that the minimum insurance requirements
of this Contract are sufficient to cover obligations of the Bidder under this Contract.
If evidence of insurance provided by Bidder does not comply with the requirements of this section,
the City reserves the right but not the obligation to deem your Bid non-responsive.
Throughout the term of this agreement and for all applicable statutes of limitation periods, Bidder
agrees to have and maintain in full force and effect the insurance policies set forth in this article.
All policies must contain an endorsement requiring minimum thirty (30) days written notice from
the insurance company to the City prior to cancellation or any change in coverage, scope or amount
of any such policy or ten day notice for non-payment of premium.
BIDDER EXPRESSLY AFFIRMS THAT IT HAS HAD THE OPPORTUNITY TO RECOVER
THE COSTS OF THE INSURANCE REQUIRED IN ITS CONTRACT PRICE.
A. All insurance policies shall be issued by insurers that are authorized to transact business in
the State of Florida, and have an A. M. Best's financial and size rating of A-VIII or better.
B. All insurance policies, except Property, Workers Compensation and Professional Liability
(if applicable), shall name and endorse the following as additional insured: The City of
Homestead, its employees, directors, officers, agents, independent contractors, successors
and assigns, and other authorized representatives as additional insured to the extent of the
contractual obligation assumed by the Bidder. The Commercial General Liability policy
shall be endorsed with the ISO CG2010 Additional Insured endorsement (or similar
endorsement or policy coverage form with coverage at least as broad as the ISO CG 2010)
and the ISO CG 2037 Additional Insured – Completed Operations endorsement (or similar
endorsement or policy coverage form with coverage at least as broad as the ISO CG 2037).
As additional insured, the City shall be defended and indemnified for claims to the extent
caused by the acts, actions, omissions or negligence of Bidder, its employees, agents,
subcontractors, and representatives; but is not defended or indemnified for the additional
insured’s own acts, actions, omissions, negligence. Bidder shall provide a copy of these
policy forms or endorsements prior to project start and at any time upon City request.
C. It is specifically agreed that the City of Homestead shall not be liable to the Bidder for any
liability arising out of the performance of this Agreement. Bidder specifically waives any
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and all rights of recovery it may have against the City of Homestead, independent of any
waiver of rights of recovery by any insurer. All insurance policies shall include a Transfer
of Rights of Recovery Against Others to Us/Waiver of Subrogation in favor of the Cit y.
Bidder agrees to obtain any endorsement or policy coverage form that may be necessary to
effect all waivers of subrogation, but this provision applies regardless of whether or not the
City has received a waiver of subrogation endorsement or policy cove rage form from the
insurer.
D. All insurance policies shall be endorsed to provide that (a) Bidder’s Insurance is primary
and non-contributory to any other Insurance available to the City of Homestead with
respect to claims covered under the policy and (b) Bidder’s insurance applies separately to
each insured against who claims are made or suit is brought and that the inclusion of more
than one insured shall not operate to increase the insurer’s limit of liability. Self-insurance
shall not be acceptable. Any policy including a self-insured retention (“SIR”) in the
primary layer of liability in any amount must be submitted to and approved by the City’s
Risk Management Department prior to risk approval.
E. If the Bidder fails to submit the required insurance certificate(s) in the manner prescribed
with the executed agreement submitted to the City and if not submitted with the executed
agreement in no event exceed three (3) calendar days after request to submit certificate(s)
of insurance, the Bidder shall be in default, and the Contract may be rescinded at the City’s
sole discretion. Under such circumstances, the Bidder may be prohibited from submitting
future solicitations to the City.
F. Bidder shall be solely responsible for ensuring that all vendors and/or independent or sub-
contractors (“sub-contractors”) also comply with the insurance requirements, terms,
conditions, limits and related criteria as outlined above and shall specifically require
Commercial General Liability, Auto Liability and Florida Workers Compensation
coverage from any sub-contractor utilized by Bidder.
G. BIDDER’S PROPERTY: Bidder and its subcontractors, if any, are solely responsible for
any loss or damage to their personal property, including but not limited to tools and
equipment, scaffolding, and temporary structures, rented machinery, or owned and leased
equipment. A waiver of subrogation shall apply in favor of the City of Homestead.
H. Bidder shall provide of the City of Homestead’s Contract Administrator/Buyer with a copy
of the certificate(s) of insurance and endorsements evidencing the types of insurance and
coverage required in this Section within three (3) calendar days of Bidder’s receipt of
Notice of Intent to Award the Contract and, at any time thereafter, upon request by the
Contract Administrator/Buyer. It is the BIDDER’S responsibility to ensure that the
Contract Administrator/Buyer is provided with evidence of current insurance on file with
the City during the term of this Agreement, or longer as may be required herein.
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I. Bidder's Insurance Policies shall be endorsed to provide the City with at least thirty (30)
calendar days prior written notice of cancellation, non-renewal, restrictions, or reduction
in coverage or limits or ten days for non-payment of premium. Notice shall be sent to:
City of Homestead
Attn: Procurement & Contract Services Department
450 SE 6th Avenue
Homestead, FL 33030
J. At any time while this Agreement is in force, if any of the Bidder's insurance policies is
written on a Claims-Made coverage form, then Bidder shall maintain such insurance
coverage for a period of FIVE (5) years after the expiration or termination of this agreement
(including any and all extensions and/or renewals) OR provide City with an Extended
Reporting Period endorsement with a minimum term of no less than FIVE (5) years, as
evidence of the City’s ability to present a claim(s) past the expiration of the Claims Made
policy(ies), which arise from work performed under this Bid during any Claims Made
policy period.
K. If any of Bidder's Insurance policies (1) includes a general aggregate limit and (2) provides
that claims investigation and/or legal defense costs and/or expenses are included within the
policy’s general aggregate limit, the general aggregate limit of said policy(ies) shall be no
less than five (5) times the per occurrence limit as specified above in this Section.
L. The provisions of this Section shall survive the expiration or termination of this agreement.
M. PAYMENT: If any of the insurance policies required under this Section lapse during the
term of this agreement or any extension or renewal of the same, Bidder shall not receive
payment from the City until such time that the City has received satisfactory evidence of
reinstated coverage of the types and coverage specified in this Section that is effective as
of the lapse date. The City, in its sole discretion, may terminate the Agreement immediately
and no further payments shall be due to Bidder.
N. RENEWAL OF INSURANCE: Bidder shall be responsible for assuring that the
insurance certificate/ endorsements required in conjunction with this section remains in
force for the duration of the Contract term. If the insurance certificate/endorsements are
scheduled to expire during this period, Bidder shall be responsible for submitting a new or
renewed insurance certificate/ endorsements to the City at a minimum of thirty (30)
calendar days in advance of such expiration. In the event that expired
certificate/endorsements are not replaced with a new or renewed certificate(s) evidencing
acceptable insurance coverage which covers the Contract term, the City may suspend this
Agreement until such time as the new or renewed certificate/endorsements evidencing
acceptable insurance coverage are received by the City.
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O. MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein
shall not be construed as to relieve Bidder of liability in excess of such coverage, nor shall
it preclude or otherwise limit the City from taking other action(s) as may be available under
any other provision(s) of this Agreement or otherwise in law or equity.
P. CONFLICT: In the event that a conflict arises between the provisions of any agreement,
contract or understanding that arises out of this Bid and this Section, the provisions of this
Section shall control and prevail.
Q. DISCLOSURE OF INFORMATION: Bidder agrees that the City may disclose the name
and contact information of its insurers to any third party which presents a claim against the
City for any damages or claims resulting from or arising out of work performed by the
Bidder, its agents, employees, servants or subcontractors in the performance of this
contract.
R. RELAXATION OR SUSPENSION OF INSURANCE REQUIREMENTS: If, in the
opinion of the City, full compliance with the insurance requirements in this Section is not
commercially practicable for the Bidder, and would not be commercially practicable for
most other Bidders qualified to perform the Project or Work, at the written request of the
Bidder, the City may, in its sole discretion, and subject to any conditions it deems
appropriate, relax or temporarily suspend, in whole or in part, the insurance requirements
which would otherwise apply to the Bidder. As a condition to any such relaxation of the
insurance requirements, City may require Bidder to provide the City with written evidence
satisfactory to the City that full compliance with the insurance requirements is neither
commercially practicable for the Bidder, nor commercially practicable for most other
Bidders qualified to perform the Work. Any such modification shall be subject to the prior
written approval of the City, and subject to the conditions of such approval.
S. SUBSEQUENT AGREEMENTS: The requirements of this Section shall extend to any
subsequent written agreement which results from this ITB and shall represent the City’s
minimum insurance requirements. Bidder understands and agrees that the insurance
requirements may be updated or amended at the sole discretion of the City’s Risk Manager
in any subsequent agreement executed which is subject to this ITB based on the nature of
the risk, prior experience, insurer, coverage or other special circumstances.
6.2. WORKER'S COMPENSATION:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performance of this Contract occur on Cit y
premises or not.
As required by the State of Florida with the statutory limits, and include employers’ liability
insurance with a limit of not less than $1,000,000 for each accident, $1,000,000 for each disease
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and $1,000,000 for aggregate disease. Policy shall be endorsed with a “Waiver of Our Right to
Recover From Others” endorsement which favors the City. A copy of NCCI Form WC 00 03 13
(or similar endorsement with coverage at least as broad as NCCI Form WC 00 03 13) issued by
the insurer shall be required for risk review prior to project start and shall be provided by Bidder
at any time upon request.
If Bidder’s workers compensation program is part of an employee-leasing or co-employment
arrangement where certain Statutory employees may be excluded from coverage, Bidder
specifically agrees to indemnify, hold harmless, defend against and pay or reimburse the City for
losses the City or its insurers may be obligated to pay to any natural person who is denied workers
compensation benefits or employers liability coverage that arise out of or result from Bidder’s
employee-leasing or co-employment arrangement.
6.3. AUTOMOBILE LIABILITY:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performance of this Contract occur on City
premises or not.
Bidder shall carry automobile liability insurance with minimum limits of One Million ($1,000,000)
dollars, combined single limit per occurrence for bodily injury liability and property damage. The
policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Bidder has no
owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be
endorsed to add the City of Homestead as Additional Insured and include a Waiver of Subrogation
in favor of the City. Coverage must be primary and non-contributory to any other insurance
available to the City of Homestead. Copies of the endorsements or policy forms reflecting these
terms may be required for risk review and shall be provided by Bidder at any time upon request.
6.4. COMMERCIAL GENERAL LIABILITY:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performan ce of this Contract occur on City
premises or not.
Bidder shall carry Commercial General Liability Insurance for all on-going and completed
operations of the Bidder, including all on-going and completed operations of all Bidder’s sub-
contractors and shall include but shall not be limited to Contractual, Products and Completed
Operations and Personal and Advertising Injury coverage with limits of not less than: One million
($1,000,000) dollars each Occurrence and for Personal and Advertising Injury coverage and two
million ($2,000,000) dollars for Products – Completed Operations Aggregate and General
Aggregate. The Commercial General Liability insurance policy must include but shall not be
limited to the following listed Coverages: Coverage A – Bodily Injury and Property Damage
Liability, Coverage B – Personal and Advertising Injury Liability, and Coverage C – Medical
Payments. Coverage shall include but shall not be limited to coverage for premises and/or
operations, independent contractors, products and/or completed operations for contracts,
contractual liability, broad form contractual coverage, broad form property damage, products,
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completed operations, and personal injury. Personal injury coverage shall include coverage that
has the employee and contractual exclusions removed.
Bidder’s Commercial General Liability insurance coverage shall be primary and non-contributory.
For any claim related to this contract, this coverage shall be primary coverage at least as broad as
ISO CG 20 01 04 13 – PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE
CONDITION as respects the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be
excess of the Bidder’s insurance and shall not contribute with it. Bidder shall provide a copy of
this policy form or endorsement prior to commencing services and at any time thereafter upon City
request.
The City’s Risk Management Department will not accept an insurance policy that includes the ISO
CG 21 39 CONTRACTUAL LIABILITY LIMITATION, the ISO CG 24 26 AMENDMENT OF
INSURED CONTRACT DEFINITION or similar policy coverage forms or endorsements.
The Commercial General Liability policy must be endorsed to add the City of Homestead as
Additional Insured and include a Transfer of Rights of Recovery Against Others to Us / “Waiver
of Subrogation” endorsement in favor of the City. Copies of these policy coverage forms or
endorsements reflecting these terms may be required for risk review and shall be provided by
Bidder to the City at any time upon request.
The City’s Risk Management Department shall require a COMPLETE copy of Bidder's
commercial general liability policy including all coverage forms and endorsements to confirm that
there are no exclusions and/or other limitations for operations of Bidder's independent or sub-
contractors. Risk Management, in its sole discretion, shall not accept an insurance policy that
includes these type or other similar policy coverage forms or endorsements.
6.5. COMMERCIAL EXCESS/UMBRELLA LIABILITY:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performance of this Contract occur on City
premises or not.
Bidder shall carry and maintain minimum $1,000,000 per Occurrence and $1,000,000 Aggregate
excess liability limits over underlying Commercial General Liability, Auto Liability and
Employer’s Liability coverage as outlined above.
A copy of the Additional Insured and Transfer of Rights of Recovery Against Others to Us /
“Waiver of Subrogation” policy coverage forms or endorsements may be required for risk review
prior to project start and shall be provided by Bidder at any time upon request.
6.6. ENVIRONMENTAL IMPAIRMENT/POLLUTION LEGAL LIABILITY:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performance of this Contract occur on City
premises or not.
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Bidder shall carry and maintain environmental impairment / pollution legal liability insurance for
liability resulting from pollution or other environmental impairment arising out of, or in connection
with, work performed under the Agreement, or which arises out of, or in connection with the
Agreement, including but not limited to coverage for clean-up of pollution conditions and third-
party bodily injury and property damage claims arising from pollution conditions. Such insurance
shall also include transportation coverage (including but not limited to loading and unloading) and
non-owned disposal site coverage. Coverage shall extend to defense costs and expenses incurred
in the investigation, civil fines, penalties and damages or settlements.
The City and City’s members, officials, officers and employees shall be included as additional
insureds on the policy. Bidder shall provide copy of this policy endorsement or policy coverage
form evidencing additional insured status prior to commencement of services and at any time
thereafter upon request.
The minimum limits to be maintained by Bidder (inclusive of any amounts provided by an
umbrella or excess policy) shall be $1,000,000 Each Claim or Occurrence and $1,000,000 Annual
Aggregate.
Coverage must either be on an Occurrence basis or, if on a Claims-Made basis, the coverage must
respond to all claims reported within five years following the period for which coverage is required
and which would have been covered had the coverage been on an occurrence basis. If coverage is
provided on a Claims-Made basis, evidence of insurance must include the policy retroactive date.
A copy of the policy and any policy endorsement may be required for risk review prior to project
commencement and shall be provided to the City at any time upon request.
6.7. PROFESSIONAL LIABILITY:
Bidder shall carry the following types of insurance coverage whether products and/or services
provided by Bidder to the City in connection with the performance of this Contract occur on City
premises or not.
Minimum $1,000,000 per Claim or Occurrence and $2,000,000 Aggregate limits required to be
evidenced. Unless coverage is written on an Occurrence Form, the retroactive date must be
evidenced on the COI provided to the City and must be no later than the date of this Contract.
If coverage is written on a Claims-Made form, Bidder shall satisfy the requirements of this Section
by either: (1) maintaining a Professional Liability policy as outlined above for 36 months post-
completion OR (2) terminating Professional Liability insurance coverage post-completion AND
purchasing an Extended Reporting Period (“ERP”) Endorsement (with a 36-month term minimum)
within 10 working days of policy termination. If Bidder chooses Option (2) at any time post -
completion, a copy of the ERP shall be provided to the City within 30 calendar days.
7. PRICING
PRICE FORM
Percent Markup on Hourly Staff Rate
CAR# 5057 Exhibit #4
202603 Page 59
Line Item Description Percentage of
Mark-Up
Percentage
1 Pool Operator/Site Supervisor Percentage
2 Lead Lifeguard Percentage
3 Lifeguard Percentage
8. SUBMITTALS
Respondents are solely responsible for ensuring that their submittals are complete, uploaded and
submitted in the e-procurement Portal BEFORE 2:00 pm on Tuesday, April 21, 2026. The City
shall not be responsible for any submission delays or failures caused by any occurrence.
Respondents are expected to examine this solicitation, specifications, associated drawings, if any,
and all instructions. Failure to do so will be at the Respondent's risk.
Each Respondent shall furnish the information required on each response/submittal form and each
accompanying sheet thereof on which an entry is made.
The following items must be completed and uploaded as part of your electronic submittal. Failure
to complete and return required forms may result in your bid being deemed non-responsive
and not considered for award.
These forms must be downloaded, completed, and uploaded as a part of the submittal.
A. AMERICANS WITH DISABILITIES ACT (ADA) DISABILITY
NONDISCRIMINATION STATEMENT
B. BUSINESS ENTITY AFFIDAVIT/CONFLICT OF INTEREST
C. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS
D. DRUG-FREE WORKPLACE PROGRAM AFFIDAVIT
E. SCRUTINIZED COMPANIES FORM
F. E-VERIFY
G. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA
STATUTES, ON PUBLIC ENTITY CRIMES
H. PERFORMANCE SURVEYS
I. NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE
J. W-9 FORM
CAR# 5057 Exhibit #4
202603 Page 60
K. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR
SERVICES
L. AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES
OF FOREIGN COUNTRIES OF CONCERN
Proof of insurance - If applicable, please refer to Section 6 – Insurance Requirements
Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may
view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the
Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda
notifications, nor will they be able to submit a response in the Portal, and therefore will be unable
to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to
properly begin and submit a response in the Portal.
The City will accept responses to this solicitation electronically via the e-Procurement Portal
until 2:00 pm on Tuesday, April 21, 2026. Responses received after the scheduled due date and
time for submission will not be accepted. Responses submitted in any other format other than via
the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered),
facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and
time for submission will be scrupulously observed.
Neither the City, nor the Software Administrator will be held responsible for untimely submissions
due to personal or company internet or hardware limitations, settings or restrictions, internet speed,
power outage, network connection, use of a malfunctioning electronic device, or the like.
Respondents shall be solely responsible for ensuring the capability of their computer system while
responding to this solicitation, and for the stability of their internet service. Uploading large
documents may take significant time depending on the size of the file(s) and the Internet
connection speed that the Respondent is using to submit a response. Failure of the Respondent to
successfully submit an electronic response before the deadline indicated herein shall be at the
Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response.
Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission
is complete. At that point, the Respondent will also receive an email confirmation from the Portal.
Respondents may withdraw their submittal electronically via the Portal at any time prior to the
scheduled due date and time for submission.
8.1. I certify that I have read through the attached solicitation, and I understand all
specifications, terms, conditions, and materials provided therein.*
☐ Please confirm
*Response required
8.2. Bid Form:*
Please download the below documents, complete, and upload.
• Bid_Offer_Form.pdf
CAR# 5057 Exhibit #4
202603 Page 61
*Response required
8.3. COH Forms to Submit*
Please download the below documents, complete, and upload with your Bid Package.
A. AMERICANS WITH DISABILITIES ACT (ADA) DISABILITY
NONDISCRIMINATION STATEMENT
B. BUSINESS ENTITY AFFIDAVIT/CONFLICT OF INTEREST
C. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS
D. DRUG-FREE WORKPLACE PROGRAM AFFIDAVIT
E. SCRUTINIZED COMPANIES FORM
F. E-VERIFY
G. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA
STATUTES, ON PUBLIC ENTITY CRIMES
H. PERFORMANCE SURVEYS
I. NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE
J. W-9 FORM
K. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR
SERVICES
L. AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES
OF FOREIGN COUNTRIES OF CONCERN
• COH_Forms.pdf
*Response required
8.4. List of References *
Please download the below documents, complete, and upload.
• REFERENCE_FORM.pdf
*Response required
8.5. Reference Questionnaires (Refer to Section 2.5):*
Please download the below documents, complete, and upload with your Bid Package.
• Reference_Questionnaire_#1.pdf
• Reference_Questionnaire_#2.pdf
CAR# 5057 Exhibit #4
202603 Page 62
• Reference_Questionnaire_#3.pdf
*Response required
8.6. Upload the Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO)
Certification.*
*Response required
8.7. Provide copy of Water Safety Instruction (WSI) Certification*
*Response required
8.8. Provide copy of First Aid Certification and Cardiopulmonary Resuscitation for the
Professional Rescuer/Automated External Defibrillator (CPRFPR/AED) certification*
*Response required
8.9. Provide copy of valid occupational/business license and State registration*
Bidder(s) shall submit, with their Bid, a copy of their valid occupational/business license and
State registration [Florida State Registration can be located and printed at www.Sunbiz.org].
*Response required
8.10. Provide evidence of Insurance in accordance with Section 6.*
*Response required
8.11. Bidder Qualifications Form:*
Please download the below documents, complete, and upload.
In order for bids to be considered, Bidders must submit with their bid, evidence that they are
qualified to satisfactorily perform the specified work. A Company Profile shall be provided and
must include evidence and all necessary information to certify that the Bidder:
• Maintains a permanent place of business [i.e. length of time in business];
• Has technical knowledge and practical experience included in this scope of work [i.e. any
certifications, or training that you company goes through, along with years of experience
using these products or providing these services],
• Resume and experience of those individuals who will be assigned to this project as
Project Manager and/or Project Team;
• Has not had just or proper claims pending against him or his Work;
• List of any pending or past litigation including all its principals and officers with the
City;
• Has performed similar type, size and complexity of such project, evidence will consist of
listing the type of project and nature of Work for the last three (3) years.
CAR# 5057 Exhibit #4
202603 Page 63
• Has the available organization and qualified manpower to do the Work [i.e. number of
employees, size of warehouse, office, location]; including the availability of staff and
financial means to service more than one pool location for the City of Homestead.
• Has adequate financial status to meet the financial obligations incidental to the work;
• Has an active Florida Certified Pool Operator License or Aquatic Facility Operator.
• Has experience with Public Swimming Pools.
• Bidder_Qualifications_Form-...
*Response required
8.12. Acknowledgment of Addenda and Q&A*
Bidder acknowledges that they are solely responsible for reviewing the latest questions and
answer, notices and addenda associated with this procurement process. Failure to consider key
information and changes within your submission may result in your offer being deemed non-
responsive if key data or forms are omitted.
☐ Please confirm
*Response required
CAR# 5057 Exhibit #4
Strategic Plan Focus Area:
Quality of Life
Goal:
Build upon Homestead's unique history and charm to implement programs
and services that create new amenities and family-friendly activities within a
safe and beautiful environment.
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
Proposal for Life Guard Services
2026 - 2027
Prepared for:
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
2901 SW 52nd Street, Dania Beach, FL 33312
Cassie Ramos, Director of Parks and Recreation
Sasha Ramos, Procurement Manager
Franky Lazo, Deputy Director of Parks and Recreation
Document No. SFNQS-CSKTB-M2ZJD-V4UJU
Date Sent: 09/03/2026
Prepared by:
Maykel Rodriguez
President
One Stop Aquatic Safety
4345 NE 12th Terrace, Oakland Park, FL 33334
(305) 401-5048
Maykel@onestoppoolpros.com
Page 1 of 12
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
Provided by One Stop Aquatic Safety, Inc.
Proposal No. SFNQS-CSKTB-M2ZJD-V4UJU 09/03/2026
1.0 DEFINITIONS
Wherever these words occur in this specification, they shall have the following meanings:
A. SPECIFICATION: General information, general requirements, specific requirements, any any supplements,
drawings, sketches and data sheets, attached or referenced, comprise the complete
specification
B. OWNER: CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
C. PHYSICAL ADDRESS: 2901 SW 52nd Street, Dania Beach, FL 33312
D. CONTRACTOR: One Stop Pool Pros, Inc.
E. WORK: All Public Pool Management services as specified, implied or directed
F. AS DIRECTED: Instructions from the CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
G. BY OTHERS: Work by others is not part of this contract
H. APPROVAL: Approval by CITY OF DANIA BEACH - P.J. Meli Aquatic Complex in it's discretion
I. EXTRA WORK: Work above Contractor's normal scope of work. Compensation for "extra work" will be made by
the Owner's Representative.
2.0 GENERAL REQUIREMENTS
Amenities to be serviced:
Competition Pool
Child's Pool
Total of two (2) bodies of Water
2.01 SERVICE SCHEDULE
Public Pool Management Services will be performed year-round, at a frequency of seven (7) days per week.
Page 2 of 12
2.02 COUNTY GUIDELINES & REQUIREMENTS
MANDATED POOL CLOSURES: Fecal accidents are a concern and an inconvenience to bathers. Should fecal matter, vomit, or
deceased animal matter be reported in the pool, One Stop Aquatic Safety, Inc. technicians will follow Health Department guidelines
for mandatory pool closure and water treatment. Pool closures allow the chemicals to effectively kill harmful bacteria and help
prevent Recreational Water Illnesses (RWIs).
Understanding that pool closure is necessary for proper disinfection and the protection of swimmers' health and safety will promote
bather support. For more details on required closure times and guidelines, please contact our office directly. "POOL CLOSED" signs
will be posted on all pool gates to alert residents of any pool closures. The gates will remain unlocked during this time to ensure that
Fire & Rescue, Police, and other officials have 24-hour access to respond to any accident or emergency call. Restricted access cannot
be permitted for these officials.
2.03 SCOPE OF WORK
This specification establishes the standard for Life Guard Services at CITY OF DANIA BEACH - P.J. Meli Aquatic Complex , and can be
reviewed in Addendum A.
2.04 ACCESS
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex agrees to provide One Stop Aquatic Safety, Inc. parking for all personnel while
working and within the property at no charge during service. CITY OF DANIA BEACH - P.J. Meli Aquatic Complex also agrees that One
Stop Aquatic Safety, Inc. Inspectors, Auditors and all Company Representatives in general will be provided parking at no charge while
conducting business on behalf of One Stop Aquatic Safety, Inc. CITY OF DANIA BEACH - P.J. Meli Aquatic Complex.
2.05 CONTRACT TERMS
The agreement shall continue in perpetuity until cancelled. Initial proposed pricing is subject to change without notice. Adjustments
will be based on changes in contractors cost. This Public Pool Management contract is subject to thirty (30) days written notice of
cancellation with or without cause by either party. Upon written notice of cancellation, CITY OF DANIA BEACH - P.J. Meli Aquatic
Complex , prior to service cessation, will pay all balances in full immediately upon notice.
2.06 PAYMENT
INVOICE SUBMISSION & PAYMENT TERMS COMMENCING WEEK 1
Payment by the CITY OF DANIA BEACH - P.J. Meli Aquatic Complex will be made to the contractor by the first (1st) of each month for
the current month. Any work performed as “extra work” shall be approved in advance, in writing, by the CITY OF DANIA BEACH - P.J.
Meli Aquatic Complex and will be billed on a separate invoice (one copy) with a detailing of the service, location and appropriate detail
of labor and materials provided. Payment shall be made upon verification of completion of the services per contract as per the terms
of the agreement. A 4.5% finance charge will be automatically applied to balances exceeding forty-five (45) days.
PAYMENT METHODS: Payments may be made to One Stop Aquatic Safety, Inc via check, credit card or online payment via our secure
website, or scheduled bank wire, if applicable.
Page 3 of 12
3.0 INSURANCE & INDEMNITY
One Stop Aquatic Safety, Inc. shall provide the insurance coverage specified below. The insurance company providing required insurance
coverage will be required to provide CITY OF DANIA BEACH - P.J. Meli Aquatic Complex with immediate thirty (30) day notice of cancellation
regarding any policy. Unless otherwise advised by CITY OF DANIA BEACH - P.J. Meli Aquatic Complex , CITY OF DANIA BEACH - P.J. Meli Aquatic
Complex shall be named as additional insured. All policies shall be written with insurance companies authorized to write business in the State
of Florida and have a minimum AM Best Rating A-IX unless approved in writing by CITY OF DANIA BEACH - P.J. Meli Aquatic Complex . The AM
Best Rating of each carrier should be specified on the appropriate certificate of insurance.
All insurance providing required coverage such coverage shall be in place at all times during the performance of the Public Pool Management,
and shall have the following minimum terms:
◦ General Liability: Coverage shall be written on an occurrence basis providing, $1,000,000 per occurrence for bodily injury and
property damage and $2,000,000 in the general aggregate, $5,000 medical expense and $2,000,000 coverage for
products/completed operations. The policy shall provide coverage for contractual liability and shall contain no exclusion for “XCU.” The
coverage must be written on ISO Form CG 00 01 12 07 or its equivalent. The policy shall not contain any deductible.
◦ Automobile Liability: Covering any liabilities of One Stop Pool Pros, Inc. Miami with respect to the ownership, maintenance, or use of
any auto used in connection with the performance of the Work, on a form equal to the latest version of ISO form CA 00 03 with a limit
at least equal to $1,000,000 per accident, bodily injury and property damage combined.
◦ Workersʼ Compensation: One Stop Pool Pros, Inc. Miami shall maintain Workersʼ Compensation Insurance, as required by Florida
law.
◦ Umbrella Excess Liability: Following form of underlying General Liability policies, with limits of at least $5,000,000 per occurrence
and $5,000,000 aggregate. No aggregate shall apply to any coverage that is not subject to an aggregate in the underlying policy.
Page 4 of 12
PRICING
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
Provided by One Stop Aquatic Safety, Inc.
Proposal No. SFNQS-CSKTB-M2ZJD-V4UJU 09/03/2026
PROPOSED STAFF PAY AND BILL RATES
STAFF PAY RATES Staff Pay Rates Bill Rates Markup
Aquatic Manager $25.00/Hour $42.50/Hour 70%
Lifeguard $18.00/Hour $29.70/Hour 65%
Lifeguard Water Safety Instructor $20.00/Hour $34.00/Hour 65%
ESTIMATED BILL RATES
SCOPE OF WORK SERVICED BODIES OF WATER
YEAR-ROUND PUBLIC POOL MANAGEMENT
Seven (7) Days Per Week
M-F: 9am-9pm, Sat-Sun: 9am-6pm
Staff would be scheduled 30 minutes before opening until 30 minutes after closing.
All chemicals, equipment and supplies to be provided by CITY OF DANIA BEACH -
P.J. Meli Aquatic Complex
Prices and services valid from 2026 through 2027
Competition Pool
Child's Pool
Total of two (2) Body of Water
COST BREAKDOWN Cost Estimates
Peak Season Staffing (May–September): 1 Aquatic Manager, 3 Lifeguards $246,092.00
Slow Season Staffing (October–April): 1 Aquatic Manager, 2 Lifeguards $259,845.00
Swim Central Learn-to-Swim Program (12 Week): 2 Swim Instructors, 6 hours/day $23,760.00
Page 5 of 12
SCOPE OF WORK SERVICED BODIES OF WATER
The total estimated cost for the year with expenses distributed across three
operational areas:
$529,697.00
Page 6 of 12
PRICING IS VALID FOR THIRTY DAYS FROM THE DATE OF THIS PROPOSAL, OR THROUGH 2027.
One Stop Aquatic Safety, Inc. may opt to re-quote the enclosed scope of work should approval extend past thirty (30) days.
Page 7 of 12
APPROVALS
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
Provided by One Stop Aquatic Safety, Inc.
Proposal No. SFNQS-CSKTB-M2ZJD-V4UJU 09/03/2026
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex ONE STOP AQUATIC SAFETY, INC.
Approved by:
Management or Authorized Representative for:
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
I, the undersigned, have read the prepared proposal and pricing
reflecting the cost to perform the necessary maintenance functions
in accordance with the provided specifications.
I authorize commencement of this contract and work as outlined in
this proposal upon a specific date yet to be established or
communicated.
Name of Signer
Title, or Authority
Signature Date
Approved by:
One Stop Aquatic Safety Authorized Representative:
I, the undersigned, have read and understand the above
specifications as provided. I haev prepared and subitted a proposal
reflecting the scope and cost to perform the necessary Public Pool
Management service.
Maykel Rodriguez
Name of Signer
President
Title, or Authority
Maykel Rodriguez 09/03/2026
Signature Date
Page 8 of 12
ADDENDUM A & B
Scope of Work
Life Guard Services
CITY OF DANIA BEACH - P.J. Meli Aquatic Complex
SFNQS-CSKTB-M2ZJD-V4UJU 09/03/2026
ADDENDUM A
Service Description Daily Monthly Quarterly
LG1 Provide lifeguards at locations specified by the City, shall be completely responsible for the
supervision of such personnel in accordance with contract specifications, terms and conditions,
and shall exercise exclusive control over persons employed to fulfill these contract requirements.
Work days, hours, and number of lifeguards will vary from day to day operations and/or
seasonally according to the expected number of persons using the pool facilities.
X
LG2 Responsible for the safety of swimmers and enforcement of regulations at a municipally-operated
swimming pool; maintaining discipline in and around swimming pool to prevent accidents;
maintaining an appropriate level of fitness for conducting rescue operations; administering
cardiopulmonary resuscitation (CPR) and First Aid; directing communication and contact with
swimmers and the general public; educating users when they are engaged in activities which may
increase the risk of personal injury to themselves or others; cleaning and disinfecting the pool,
decks, showers, locker rooms and equipment used for aquatic activities; writing reports of
accidents and incidents; completing various facility checklists and forms; participate in department
training activities and meetings; preparing the pool for various aquatic programs; tallying
attendance and monitoring admission payments; presenting a professional appearance and
attitude at all times; and maintaining a high degree of customer service.
The Pool Lifeguard also performs related duties as required and report directly to the Lead
Lifeguard, the Recreation Programmer, the Operations Manager and the Parks Director.
Employees may be required to work early mornings, nights, weekends and holidays. The
positions are part-time. Essential duties require the following physical skills and work
environment: sufficient strength and coordination to rescue submerged victims and remove them
from the water.
X
LG3 Performs related duties as required and report directly to the Lead Lifeguard, the Recreation
Programmer, the Operations Manager and the Parks Director. Employees may be required to
work early mornings, nights, weekends and holidays. The positions are part-time. Essential duties
require the following physical skills and work environment: sufficient strength and coordination to
rescue submerged victims and remove them from the water.
X
LG4 Minimum Requirements
• 17 years of age
Page 9 of 12
Service Description Daily Monthly Quarterly
• Must possess a current/valid Lifeguard Training certification issued by the American
Red Cross, YMCA or Ellis and Associates; and
• Must possess a current/valid Cardiopulmonary Resuscitation for the Professional
Rescuer / Automated External Defibrillator (CPRFPR/AED) certification issued by the
American Heart Association or American Red Cross; and
• Must possess a current/valid First Aid certification issued by the American Heart
Association or American Red Cross; and
• Must possess a current/valid Water Safety Instruction (WSI) certification or equivalent
issued by the American Red Cross, or a minimum of six (6) months (equivalent to 1,40
hours) of verifiable experience as a lifeguard and/or trainee.
• Years of experience and additional certifications will determine salary.
• Communication: Ability to speak, write, listen and secure information in a variety of
settings.
• Teamwork: Ability to work effectively with others to achieve optimal collective results.
• Service Attitude/Customer Service: Identifies the needs and wants of members as
priority and responds in an effective and timely manner to enhance every person’s
experience.
• Self-Management: Ability to direct personal performance to achieve desired results.
• Flexibility/Managing Change: Ability to know your environment, initiate and respond
effectively to changing conditions.
ADDENDUM B
Service Description Daily Monthly Quarterly
1 Vacuum, sweep and clean all submerged surfaces (i.e. stairs, walls, floors, etc.) of Pool(s).X
2 Cleanse the pools of dirt, scum and scale deposits.X
3 The sides and bottom of Pool(s) shall be kept free from slime and algae.X
4 Water surface is to be skimmed to remove floating debris.X
5 Remove and clean strainer baskets around Pools and in pump rooms.X
6 Brush submerged surfaces (such as walls, steps) for Pools.X
7 Maintain proper records in accordance with the state, local County, City or other prevailing Health
Department regulations as to operation, chlorine level and pH level. Record to include service
performed and chemicals used; said records are to be legible and are to be kept on premises in a
protected location. The Contractor will maintain a journal of Pool testing that will itemize each
Pool tested and in which the time, date and results will be recorded. The journal should list the
normal values for the type of tester that is being used. Daily monitoring will be made available
online and forwarded to property personnel daily.
X
8 Maintain all deck equipment and Pool equipment in safe, clean and good operating condition.
Repairs to equipment must be approved in advance, and such repairs will be an additional
charge.
X
Page 10 of 12
Service Description Daily Monthly Quarterly
9 Perform water tests and maintain the following chemical parameter for the Pools being maintained.
Test and record during each regular service for: Free chlorine, total chlorine and pH Test and record
weekly the total alkalinity.
Pool
PH level of 7.2 to 8.0.
Free chlorine residual must be maintained to at least 1.0 ppm (1.5 ppm if cyanuric acid is used as a
stabilizer). Note: One Stop Pool Pros recommends that all bodies of water be equipped with chemical
automation control units. These units monitor and maintain chemicals (chlorine, pH) at perfect levels
with the use of sensors, and chemical feed pumps. This assures against any chemical damage to the
plaster or equipment. Without these controllers chemical levels can not be guarantee due to the
various factors that can cause chemical fluctuation.
Total chlorine – same as free chlorine reading.
Cyanuric Acid - must be a minimum of 40 ppm and will not exceed 100 ppm (Tested monthy)
Total Alkalinity – 80-110 ppm. (Tested monthly)
Calcium hardness – 200-600 ppm. (Tested monthly)
Total Dissolved Solids (TDS) – Not to exceed 2500 ppm. (Tested monthly)
Copper - maintained at a level of zero (0)
Calcium Saturation Index - maintained at a level of -.5 and +.5 (Tested Monthly)
X
10 Maintain correct water levels to assure effective skimming and prevent cavitation.X
11 Perform and record results of calcium hardness and cyanuric acid levels. Pool water should be
drained if calcium hardness exceeds 600 ppm or if cyanuric acid exceeds 100 ppm. When
drained, Pools will be inspected for damage, repaired as necessary, and refilled. Repairs
required will be an extra charge.
X
12 Pool equipment rooms shall be kept in a neat and sanitary condition at all times.X
13 Set thermostat(s) as requested by Owner for Pool operations, and maintain consistent
temperatures.
X
14 Adjust chemical feed system to assure continuous maintenance of chlorine and pH parameters.
Chlorinators must be operational during all use periods.
X
15 Properly set timers to assure operations during hours of use and for a minimum of 3 hours before
and after use.
X
16 Inspect gate closing locks and mechanisms. If in need of repair, secure them in a closed state
and notify management immediately for instructions.
X
17 Ensure proper emergency signage is posted at all times in accordance with city/county
regulations.
X
18 Notify Owner of any vandalism, theft, or damage to pool area, equipment, or related furnishings.X
19 Filters - Inspect and clean filters. The filters will be disassembled and cleaned in accordance with the
cleaning instructions in the Diatomaceous Earth (DE) or Cartridge Filter Maintenance Instructions, if
applicable.
X
20 Check drains and skimmer covers.X
21 Check condition of safety signs, life rings, rope and safety hooks.X
22 Backwash Pools as necessary.X
Page 11 of 12
Service Description Daily Monthly Quarterly
23 Report all safety issues and/or any other equipment problems including, but not limited to: loose
handrails, flow meters, water leaks, over and under heating, etc.
X
Page 12 of 12
CITY OF DANIA BEACH - C.W. Thomas Park
Proposal for Life Guard Services
2026 - 2027
Prepared for:
CITY OF DANIA BEACH - C.W. Thomas Park
100 NW Eighth Avenue, Dania Beach, FL 33004
Anthony Ifedi
Deputy Director of Parks and Recreation
aifedi@daniabeachfl.gov (954) 924-3838
Document No. YHQPR-AZJBJ-8U5VZ-R7NLW
Date Sent: 09/03/2026
Prepared by:
Maykel Rodriguez
President
One Stop Aquatic Safety
4345 NE 12th Terrace, Oakland Park, FL 33334
(305) 401-5048
Maykel@onestoppoolpros.com
Page 1 of 13
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - C.W. Thomas Park
Provided by One Stop Aquatic Safety, Inc.
Proposal No. YHQPR-AZJBJ-8U5VZ-R7NLW 09/03/2026
1.0 DEFINITIONS
Wherever these words occur in this specification, they shall have the following meanings:
A. SPECIFICATION: General information, general requirements, specific requirements, any any supplements,
drawings, sketches and data sheets, attached or referenced, comprise the complete
specification
B. OWNER: CITY OF DANIA BEACH - C.W. Thomas Park
C. PHYSICAL ADDRESS: 100 NW Eighth Avenue, Dania Beach, FL 33004
D. CONTRACTOR: One Stop Pool Pros, Inc.
E. WORK: Life Guard Services as specified, implied or directed
F. AS DIRECTED: Instructions from the CITY OF DANIA BEACH - C.W. Thomas Park
G. BY OTHERS: Work by others is not part of this contract
H. APPROVAL: Approval by CITY OF DANIA BEACH - C.W. Thomas Park in it's discretion
I. EXTRA WORK: Work above Contractor's normal scope of work. Compensation for "extra work" will be made by
the Owner's Representative.
2.0 GENERAL REQUIREMENTS
Amenities to be serviced:
POOL
Total of one (1) body of Water
2.01 SERVICE SCHEDULE
Life Guard Services will be performed year-round, at a frequency of seven (7) days per week.
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2.02 COUNTY GUIDELINES & REQUIREMENTS
MANDATED POOL CLOSURES: Fecal accidents are a concern and an inconvenience to bathers. Should fecal matter, vomit, or
deceased animal matter be reported in the pool, One Stop Aquatic Safety, Inc. technicians will follow Health Department guidelines
for mandatory pool closure and water treatment. Pool closures allow the chemicals to effectively kill harmful bacteria and help
prevent Recreational Water Illnesses (RWIs).
Understanding that pool closure is necessary for proper disinfection and the protection of swimmers' health and safety will promote
bather support. For more details on required closure times and guidelines, please contact our office directly. "POOL CLOSED" signs
will be posted on all pool gates to alert residents of any pool closures. The gates will remain unlocked during this time to ensure that
Fire & Rescue, Police, and other officials have 24-hour access to respond to any accident or emergency call. Restricted access cannot
be permitted for these officials.
2.03 SCOPE OF WORK
This specification establishes the standard for Life Guard Services at CITY OF DANIA BEACH - C.W. Thomas Park , and can be
reviewed in Addendum A.
2.04 ACCESS
CITY OF DANIA BEACH - C.W. Thomas Park agrees to provide One Stop Aquatic Safety, Inc. parking for all personnel while working
and within the property at no charge during service. CITY OF DANIA BEACH - C.W. Thomas Park also agrees that One Stop Aquatic
Safety, Inc. Inspectors, Auditors and all Company Representatives in general will be provided parking at no charge while conducting
business on behalf of One Stop Aquatic Safety, Inc. CITY OF DANIA BEACH - C.W. Thomas Park.
2.05 CONTRACT TERMS
The agreement shall continue in perpetuity until cancelled. Initial proposed pricing is subject to change without notice. Adjustments
will be based on changes in contractors cost. This Public Pool Management contract is subject to thirty (30) days written notice of
cancellation with or without cause by either party. Upon written notice of cancellation, CITY OF DANIA BEACH - C.W. Thomas Park ,
prior to service cessation, will pay all balances in full immediately upon notice.
2.06 PAYMENT
INVOICE SUBMISSION & PAYMENT TERMS COMMENCING WEEK 1
Payment by the CITY OF DANIA BEACH - C.W. Thomas Park will be made to the contractor by the first (1st) of each month for the
current month. Any work performed as “extra work” shall be approved in advance, in writing, by the CITY OF DANIA BEACH - C.W.
Thomas Park and will be billed on a separate invoice (one copy) with a detailing of the service, location and appropriate detail of labor
and materials provided. Payment shall be made upon verification of completion of the services per contract as per the terms of the
agreement. A 4.5% finance charge will be automatically applied to balances exceeding forty-five (45) days.
PAYMENT METHODS: Payments may be made to One Stop Aquatic Safety, Inc via check, credit card or online payment via our secure
website, or scheduled bank wire, if applicable.
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3.0 INSURANCE & INDEMNITY
One Stop Aquatic Safety, Inc. shall provide the insurance coverage specified below. The insurance company providing required insurance
coverage will be required to provide CITY OF DANIA BEACH - C.W. Thomas Park with immediate thirty (30) day notice of cancellation regarding
any policy. Unless otherwise advised by CITY OF DANIA BEACH - C.W. Thomas Park , CITY OF DANIA BEACH - C.W. Thomas Park shall be
named as additional insured. All policies shall be written with insurance companies authorized to write business in the State of Florida and
have a minimum AM Best Rating A-IX unless approved in writing by CITY OF DANIA BEACH - C.W. Thomas Park . The AM Best Rating of each
carrier should be specified on the appropriate certificate of insurance.
All insurance providing required coverage such coverage shall be in place at all times during the performance of the Public Pool Management,
and shall have the following minimum terms:
◦ General Liability: Coverage shall be written on an occurrence basis providing, $1,000,000 per occurrence for bodily injury and
property damage and $2,000,000 in the general aggregate, $5,000 medical expense and $2,000,000 coverage for
products/completed operations. The policy shall provide coverage for contractual liability and shall contain no exclusion for “XCU.” The
coverage must be written on ISO Form CG 00 01 12 07 or its equivalent. The policy shall not contain any deductible.
◦ Automobile Liability: Covering any liabilities of One Stop Pool Pros, Inc. Miami with respect to the ownership, maintenance, or use of
any auto used in connection with the performance of the Work, on a form equal to the latest version of ISO form CA 00 03 with a limit
at least equal to $1,000,000 per accident, bodily injury and property damage combined.
◦ Workersʼ Compensation: One Stop Pool Pros, Inc. Miami shall maintain Workersʼ Compensation Insurance, as required by Florida
law.
◦ Umbrella Excess Liability: Following form of underlying General Liability policies, with limits of at least $5,000,000 per occurrence
and $5,000,000 aggregate. No aggregate shall apply to any coverage that is not subject to an aggregate in the underlying policy.
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PRICING
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - C.W. Thomas Park
Provided by One Stop Aquatic Safety, Inc.
Proposal No. YHQPR-AZJBJ-8U5VZ-R7NLW 09/03/2026
PROPOSED STAFF PAY AND BILL RATES
STAFF PAY RATES Staff Pay Rates Bill Rates Markup
Aquatic Manager $25.00/Hour $42.50/Hour 70%
Lifeguard $18.00/Hour $29.70/Hour 65%
Lifeguard Water Safety Instructor $20.00/Hour $34.00/Hour 65%
ESTIMATED BILL RATES
SCOPE OF WORK SERVICED BODIES OF WATER
YEAR-ROUND LIFE GUARD SERVICES
Seven (7) Days Per Week
PRICES AND SERVICES VALID FROM 2026 THROUGH 2027
MID-AUGUST (SCHOOL STARTS) - OCTOBER 31st
Monday - Friday: 12:00 pm - 7:00 pm
Saturday: 10:00 am - 5:00 pm
Sunday: 10:00 am - 5:00 pm
NOVEMBER 1st - MARCH 31st
Monday - Friday: 2:00 pm - 6:00 pm
Saturday: 10:00 am - 5:00 pm
Sunday: 10:00 am - 5:00 pm
APRIL 1st - END OF SCHOOL YEAR
Monday - Friday: 12:00 pm - 6:00 pm
Saturday: 10:00 am - 5:00 pm
Sunday: 10:00 am - 5:00 pm
POOL
Total of one (1) Body of Water
Page 5 of 13
SCOPE OF WORK SERVICED BODIES OF WATER
END OF SCHOOL YEAR - MID AUGUST (school start)
Monday - Friday: 10:00 am - 7:00 pm
Saturday: 10:00 am - 5:00 pm
Sunday: 10:00 am - 5:00 pm
SWIM LESSON SCHEDULE DISCUSSED AND BUDGETED
SUMMERTIME LEARNS TO SWIM PROGRAM OFFERED 10 WEEKS, 5 TWO-
WEEK SESSIONS. 5 ADDITIONAL SWIM INSTRUCTORS.
Staff would be scheduled 30 minutes before opening until 30 minutes after closing.
All chemicals, equipment and supplies to be provided by CITY OF DANIA BEACH -
C.W. Thomas Park
COST BREAKDOWN Cost Estimates
OPEN SWIM ANNUAL:$270,544.50
SWIM LESSONS PUBLIC:$148,500.00
SWIM CENTRAL:$23,760.00
The total estimated cost for the year:$442,804.50
Monthly Average:$36,900.38
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Page 7 of 13
PRICING IS VALID FOR THIRTY DAYS FROM THE DATE OF THIS PROPOSAL, OR THROUGH 2027.
One Stop Aquatic Safety, Inc. may opt to re-quote the enclosed scope of work should approval extend past thirty (30) days.
Page 8 of 13
APPROVALS
Proposal for Life Guard Services 2026 - 2027
Prepared for CITY OF DANIA BEACH - C.W. Thomas Park
Provided by One Stop Aquatic Safety, Inc.
Proposal No. YHQPR-AZJBJ-8U5VZ-R7NLW 09/03/2026
CITY OF DANIA BEACH - C.W. Thomas Park ONE STOP AQUATIC SAFETY, INC.
Approved by:
Management or Authorized Representative for:
CITY OF DANIA BEACH - C.W. Thomas Park
I, the undersigned, have read the prepared proposal and pricing
reflecting the cost to perform the necessary maintenance functions
in accordance with the provided specifications.
I authorize commencement of this contract and work as outlined in
this proposal upon a specific date yet to be established or
communicated.
Name of Signer
Title, or Authority
Signature Date
Approved by:
One Stop Aquatic Safety Authorized Representative:
I, the undersigned, have read and understand the above
specifications as provided. I haev prepared and subitted a proposal
reflecting the scope and cost to perform the necessary Public Pool
Management service.
Maykel Rodriguez
Name of Signer
President
Title, or Authority
Maykel Rodriguez 09/03/2026
Signature Date
Page 9 of 13
ADDENDUM A & B
Scope of Work
Life Guard Services
CITY OF DANIA BEACH - C.W. Thomas Park
YHQPR-AZJBJ-8U5VZ-R7NLW 09/03/2026
ADDENDUM A
Service Description Daily Monthly Quarterly
LG1 Provide lifeguards at locations specified by the City, shall be completely responsible for the
supervision of such personnel in accordance with contract specifications, terms and conditions,
and shall exercise exclusive control over persons employed to fulfill these contract requirements.
Work days, hours, and number of lifeguards will vary from day to day operations and/or
seasonally according to the expected number of persons using the pool facilities.
X
LG2 Responsible for the safety of swimmers and enforcement of regulations at a municipally-operated
swimming pool; maintaining discipline in and around swimming pool to prevent accidents;
maintaining an appropriate level of fitness for conducting rescue operations; administering
cardiopulmonary resuscitation (CPR) and First Aid; directing communication and contact with
swimmers and the general public; educating users when they are engaged in activities which may
increase the risk of personal injury to themselves or others; cleaning and disinfecting the pool,
decks, showers, locker rooms and equipment used for aquatic activities; writing reports of
accidents and incidents; completing various facility checklists and forms; participate in department
training activities and meetings; preparing the pool for various aquatic programs; tallying
attendance and monitoring admission payments; presenting a professional appearance and
attitude at all times; and maintaining a high degree of customer service.
The Pool Lifeguard also performs related duties as required and report directly to the Lead
Lifeguard, the Recreation Programmer, the Operations Manager and the Parks Director.
Employees may be required to work early mornings, nights, weekends and holidays. The
positions are part-time. Essential duties require the following physical skills and work
environment: sufficient strength and coordination to rescue submerged victims and remove them
from the water.
X
LG3 Performs related duties as required and report directly to the Lead Lifeguard, the Recreation
Programmer, the Operations Manager and the Parks Director. Employees may be required to
work early mornings, nights, weekends and holidays. The positions are part-time. Essential duties
require the following physical skills and work environment: sufficient strength and coordination to
rescue submerged victims and remove them from the water.
X
LG4 Minimum Requirements
• 17 years of age
Page 10 of 13
Service Description Daily Monthly Quarterly
• Must possess a current/valid Lifeguard Training certification issued by the American
Red Cross, YMCA or Ellis and Associates; and
• Must possess a current/valid Cardiopulmonary Resuscitation for the Professional
Rescuer / Automated External Defibrillator (CPRFPR/AED) certification issued by the
American Heart Association or American Red Cross; and
• Must possess a current/valid First Aid certification issued by the American Heart
Association or American Red Cross; and
• Must possess a current/valid Water Safety Instruction (WSI) certification or equivalent
issued by the American Red Cross, or a minimum of six (6) months (equivalent to 1,40
hours) of verifiable experience as a lifeguard and/or trainee.
• Years of experience and additional certifications will determine salary.
• Communication: Ability to speak, write, listen and secure information in a variety of
settings.
• Teamwork: Ability to work effectively with others to achieve optimal collective results.
• Service Attitude/Customer Service: Identifies the needs and wants of members as
priority and responds in an effective and timely manner to enhance every person’s
experience.
• Self-Management: Ability to direct personal performance to achieve desired results.
• Flexibility/Managing Change: Ability to know your environment, initiate and respond
effectively to changing conditions.
ADDENDUM B
Service Description Daily Monthly Quarterly
1 Vacuum, sweep and clean all submerged surfaces (i.e. stairs, walls, floors, etc.) of Pool(s).X
2 Cleanse the pools of dirt, scum and scale deposits.X
3 The sides and bottom of Pool(s) shall be kept free from slime and algae.X
4 Water surface is to be skimmed to remove floating debris.X
5 Remove and clean strainer baskets around Pools and in pump rooms.X
6 Brush submerged surfaces (such as walls, steps) for Pools.X
7 Maintain proper records in accordance with the state, local County, City or other prevailing Health
Department regulations as to operation, chlorine level and pH level. Record to include service
performed and chemicals used; said records are to be legible and are to be kept on premises in a
protected location. The Contractor will maintain a journal of Pool testing that will itemize each
Pool tested and in which the time, date and results will be recorded. The journal should list the
normal values for the type of tester that is being used. Daily monitoring will be made available
online and forwarded to property personnel daily.
X
8 Maintain all deck equipment and Pool equipment in safe, clean and good operating condition.
Repairs to equipment must be approved in advance, and such repairs will be an additional
charge.
X
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Service Description Daily Monthly Quarterly
9 Perform water tests and maintain the following chemical parameter for the Pools being maintained.
Test and record during each regular service for: Free chlorine, total chlorine and pH Test and record
weekly the total alkalinity.
Pool
PH level of 7.2 to 8.0.
Free chlorine residual must be maintained to at least 1.0 ppm (1.5 ppm if cyanuric acid is used as a
stabilizer). Note: One Stop Pool Pros recommends that all bodies of water be equipped with chemical
automation control units. These units monitor and maintain chemicals (chlorine, pH) at perfect levels
with the use of sensors, and chemical feed pumps. This assures against any chemical damage to the
plaster or equipment. Without these controllers chemical levels can not be guarantee due to the
various factors that can cause chemical fluctuation.
Total chlorine – same as free chlorine reading.
Cyanuric Acid - must be a minimum of 40 ppm and will not exceed 100 ppm (Tested monthy)
Total Alkalinity – 80-110 ppm. (Tested monthly)
Calcium hardness – 200-600 ppm. (Tested monthly)
Total Dissolved Solids (TDS) – Not to exceed 2500 ppm. (Tested monthly)
Copper - maintained at a level of zero (0)
Calcium Saturation Index - maintained at a level of -.5 and +.5 (Tested Monthly)
X
10 Maintain correct water levels to assure effective skimming and prevent cavitation.X
11 Perform and record results of calcium hardness and cyanuric acid levels. Pool water should be
drained if calcium hardness exceeds 600 ppm or if cyanuric acid exceeds 100 ppm. When
drained, Pools will be inspected for damage, repaired as necessary, and refilled. Repairs
required will be an extra charge.
X
12 Pool equipment rooms shall be kept in a neat and sanitary condition at all times.X
13 Set thermostat(s) as requested by Owner for Pool operations, and maintain consistent
temperatures.
X
14 Adjust chemical feed system to assure continuous maintenance of chlorine and pH parameters.
Chlorinators must be operational during all use periods.
X
15 Properly set timers to assure operations during hours of use and for a minimum of 3 hours before
and after use.
X
16 Inspect gate closing locks and mechanisms. If in need of repair, secure them in a closed state
and notify management immediately for instructions.
X
17 Ensure proper emergency signage is posted at all times in accordance with city/county
regulations.
X
18 Notify Owner of any vandalism, theft, or damage to pool area, equipment, or related furnishings.X
19 Filters - Inspect and clean filters. The filters will be disassembled and cleaned in accordance with the
cleaning instructions in the Diatomaceous Earth (DE) or Cartridge Filter Maintenance Instructions, if
applicable.
X
20 Check drains and skimmer covers.X
21 Check condition of safety signs, life rings, rope and safety hooks.X
22 Backwash Pools as necessary.X
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Service Description Daily Monthly Quarterly
23 Report all safety issues and/or any other equipment problems including, but not limited to: loose
handrails, flow meters, water leaks, over and under heating, etc.
X
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