HomeMy WebLinkAboutR-2020-148 BIS Digital, Inc. Authorization for Services and to Exceed $25K for Audio, Video and Broadcasting ServicesRESOLUTION 2020-148
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
SERVICES TO BE PROVIDED BY BIS DIGITAL, INC.; AUTHORIZING THE
CITY TO EXCEED THE CITY MANAGER'S ANNUAL VENDOR
THRESHOLD OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) TO
PROCURE AUDIO, VIDEO AND BROADCASTING SERVICES;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if authorized to do so in advance
by a resolution adopted by the City Commission, if such purchases are made pursuant to a
competitive bid obtained within the last eighteen (18) months by other governmental agencies
such as the federal government, State of Florida or the Florida county or municipality; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the Fiscal Year 2020-21 budget includes funding for the procurement and
installation of a new audio system in the City Commission Chamber, providing for improved
audio capturing and streaming of official City meetings; and
WHEREAS, the City desires to procure a Bring -Your -Own -Device (BYOD) presentation
system, allowing for presenters to connect wirelessly to the Chamber audio/video system using
their own computer or tablet, further, allowing for integration with virtual meeting software,
facilitating seamless virtual public participation in meetings held in the Chamber, and for which
the City will seek reimbursement through its Cares Act funding allocation; and
WHEREAS, BIS Digital, Inc. is the provider for the City's audio and video recording and
broadcasting systems for official meetings of the City Commission; and
WHEREAS, the Finance Director has determined that the hardware, software, and related
services can be obtained at the least cost to the City, without competitive bidding and without
advertisement for bids, from BIS Digital, Inc. under its existing TIPS National Cooperative
contract 9190703, a copy of which is made a part of and incorporated into this Resolution by this
reference;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That all purchases made from BIS Digital, Inc. shall be subject to
approved annual budget appropriations and in accordance with the City's procurement policies,
and are authorized to exceed the annual amount of Twenty -Five Thousand Dollars ($25,000.00),
the purchase threshold for a single vendor.
Section 3. That total funding in the amount of Thirty Five Thousand One Hundred
Forty Eight Dollars and Thirteen Cents ($35,148.13) for the new audio system and the BYOD
system is appropriated in account #001-17-04-516-64-10, and the City will seek reimbursement
for the BYOD system through its Cares Act funding allocation.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on December 8, 2020.
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2 RESOLUTION #2020-148
www.bisdigital.com
Printed 24 November 2020
BIS Digital Business Information Systems
°MAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM PO AND QUOTE MUST REFERENCE VENDOR'S TIPS
'ONTRACT NUMBER ATTACH PO AS A PDF -ONLY ONE PO (WITH QUOTE) PER ATTACHMENT
PAYMENT TO
TIPS CONTACT
ADDRESS 1350 NE. 56th Street Ste 300 NAME Meredith Barton
CITY Ft Lauderdale PHONE (866) 839-8477
STATE FL FAX (866) 839-8472
ZIP 33334 EMAIL tips@tips-usa.com
DISADVANTAGED/MINORITY/WOMAN BUSINESS No HUB No
SERVING STATES
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NEINVINHINJINMI NYINCI NDIOHIOKIORIPAIRIISCISDITNITXIUTIVTIVAIWAIWIIWVIWY
Overview
BIS Digital is a full service AV integrator that also provides specialized digital recording products. Our primary region is
the eastern US, Arkansas and Texas with the entire US and outlier areas as secondary region
AWARDED CONTRACTS "View EDGAR Doc" on Website
Contract Comodity Exp Date EDGAR
190703 Video and Audio Equipment, Presentation Systems, Production 09/30/2022 CFV
CONTACTS BY CONTRACTS
Jade Coldren National Sales Mgr (800) 834-7674
jade.coldren@bisdigital.com
Jack Farguson Texas Acct Mgr (800) 834-7674 jack.farguson@bisdigital.com