HomeMy WebLinkAboutR-2021-011 Tyler Technologies for Executime Software, Hardware and Professional Services and to Exceed $25KRESOLUTION NO.2021-011
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
EXECUTIME SOFTWARE, RELATED HARDWARE, AND PROFESSIONAL
SERVICES TO BE PROVIDED BY TYLER TECHNOLOGIES, INC. AND TO
EXCEED THE CITY'S ANNUAL VENDOR THRESHOLD TOTAL AMOUNT
OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING
SUCH PURCHASES THAT ARE MADE WITHIN THE RESPECTIVE
DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if authorized to do so in advance
by a resolution adopted by the City Commission, if such purchases are made pursuant to a
competitive bid obtained within the last eighteen (18) months by other governmental agencies
such as the federal government, State of Florida or the Florida county or municipality; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, Tyler Technologies, Inc. offers Executime, an advanced system for
managing employee time and attendance, automation of the timekeeping function, simplified
scheduling, increased productivity, reduced payroll entry errors, integration with time collecting
interfaces, and seamless integration with New World Systems; and
WHEREAS, the proposal includes Executime software, six (6) biometric/proximity card
timeclocks, annual maintenance cost for the software and timeclocks, and ninety-six (96)
implementation hours; and
WHEREAS, Tyler Technologies, Inc. is the provider of "New World Systems", the
City's centralized enterprise resource planning (ERP) software system and the total combined
purchases from Tyler Technologies, Inc. will exceed the annual Twenty -Five Thousand Dollars
($25,000.00) City purchase threshold for a single vendor and, therefore, requiring a bid waiver
and City Commission approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the City Manager to execute the
proposal and other required documents for the procurement of Executime software, related
hardware, and professional services from Tyler Technologies, Inc.
Section 3. That funding for Executime is appropriated and available within the
Human Resources software account 001-13-01-513-52-30.
Section 4. That all purchases made from Tyler Technologies, Inc. shall be subject to
approved annual budget appropriations and in accordance with the City's procurement policies
and are authorized to exceed the annual amount of Twenty -Five Thousand Dollars ($25,000.00)
purchase threshold for a single vendor.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on January 26, 2021.
ATTEST:
THOMAS SCHNEIDER, CMC TAMARA J
CITY CLERK �e►�` MAYOR
'�et1SHE�y
APPROVED A810- 'ORM AND CORRECTNESS:
1
THOMAS-J. ANS RO
CITY ATT RNE
2 RESOLUTION 42021-011