The URL can be used to link to this page

Home My WebLink About2021-02-23 Virtual Workshop-City Hall west wing City Commission Meeting MinutesMINUTES OF MEETING DANIA BEACH CITY COMMISSION VIRTUAL WORKSHOP - CITY HALL WEST WING TUESDAY, FEBRUARY 23, 2021 - 5:00 PM 1. Call to Order/Roll Call Mayor James called the meeting to order at 5:00 p.m. Present: Mayor: Vice -Mayor: Commissioners City Manager: City Attorney: City Clerk: 2. Items for Discussion 2.1 City Hall West Wing Tamara James Marco A. Salvino, Sr. Joyce L. Davis Lori Lewellen Lauren Odman Ana M. Garcia, ICMA-CM Thomas Ansbro Thomas Schneider City Manager Garcia gave a brief history of the assessment of the West Wing, which revealed mold, which was remediated. Per the Commission's direction, an ADA assessment was performed. Merrill Romanik, Synalovski Architects, gave a PowerPoint presentation on their ADA compliance assessment which is attached to and incorporated into these minutes. She addressed the probable cost, depicted in the chart below, for the code compliance upgrades only (ADA, life safety, et al.) to make the 2nd Floor of the West Wing a usable space. She noted this does not include any interior upgrades for programmatic use and/or the finish, lighting, mechanical, power/data, et al., required for occupancy. Demolition Allowance $ 10,000.00 New Bridge Connection from Elevator to new 2nd Floor West Wing Entry $ 20,000.00 New Entry Door at 2nd Floor Entries (2) $ 15,000.00 New Railings at existing Atrium Stair $ 5,500.00 Atrium 2 hour Fire Rated Enclosure (First and Second Floor) $ 15,000.00 1 hour Fire Rated Enclosure (Existing Interior Stair) $ 5,000.00 Exit Signs (10) $ 5,000.00 New Exterior Stair (2nd Means of Egress) $ 30,000.00 New Interior Non -Rated Doors (2) $ 2,500.00 New 2 hour Fire Rated Doors (3) $ 7,500.00 New Interior Non -Rated Walls $ 5,000.00 New ADA Compliant Restrooms (2) $ 60,000.00 Sub -TOTAL $ 180,500.00 Contractors General Conditions (13%) $ 23,465.00 Overhead/Profit (9%) $ 16,245.00 Insurances (1.5%) $ 2,707.50 Bond (1.5%) $ 2,707.50 TOTAL $ 225,625.00 Contingency (10%) $ 22,562.50 PHASE 1 GRAND TOTAL $ 248,187.50 Mayor James noted she did not think this would be so costly and foresees it could be very expensive with the interior upgrades. She questioned if the building fund could be used to offset the costs. Vice -Mayor Salvino felt the building fund could be used; he questioned what we would do with the 2500 square feet. Mayor James described offices for the Commissioners and an administrative assistant. Vice -Mayor Salvino noted he does not have a problem with whatever the Commission chooses to do, but the cost is concerning. Commissioner Odman said she knew it would be expensive to renovate, but with not going forward with the new City Hall, she felt it is reasonable. City Manager Garcia compared the cost of a new City Hall to the cost of gaining 2500 square feet. Right now, we do not have the proper space for Human Resources and the PIO. She addressed the funds we have available to use. Mayor James would like to see how much money is coming from where, whether it is from the Building Fund or fire fees from Dania Pointe. City Manager Garcia said she could come back with a financial breakdown at the March meeting if the Commission agrees to move forward. Commissioner Lewellen thought the funds from Dania Pointe were to be used for fire purposes; she would rather see that money go toward a new fire station. Minutes of Virtual Workshop 2 City Hall West Wing Dania Beach City Commission Tuesday, February 23, 2021 — 5:00 p.m. City Manager Garcia responded the Commission has flexibility and there are other funding sources that could be used. Commissioner Lewellen said we definitely need more office space and has no problem moving forward with this, especially with money from the Building Fund. City Manager Garcia addressed the needs for the space and said she would bring forward funding sources. Mayor James noted she does not mind the money coming from Dania Pointe as we do not know when a new City Hall or fire station would be built. She would like to move forward with this and to have it brought back as an action item. Commissioner Davis agreed we should move forward with this; the benefits would far outweigh the costs. She questioned the timeframe involved. Architect Romanik said the ADA compliance improvements would take four months and it would take five to six months if the interior work was done during this same timeframe. City Manager Garcia confirmed she would come back with funding sources for the first meeting in March. Vice -Mayor Salvino would like to know the costs of the interior improvements as well, along with the funding to be brought forward. City Manager Garcia responded the estimate for interior improvements of the west wing would also be provided along with the funding sources at the March 91h Commission meeting. The Commission consensus was to move forward with renovations to the west wing. 3. Adj ournment Mayor James adjourned the meeting at 5:35 p.m. ATTEST: 0��'- ''�►�y 2"VL" ? THOMAS SCHNEIDER, CMC O� CITY CLERK �gB�ISHE�'�� Approved: March 9, 2021 Minutes of Virtual Workshop 3 City Hall West Wing Dania Beach City Commission Tuesday, February 23, 2021 — 5:00 p.m. CITY OF DANIA BEACH ICU TAMARA JAM S MAYOR CODE ANALYSIS ROOF OF EXISTING FIRST M SYN—KTR—Sm III. DOO —1111�lm I E�T1�111 FLOOR BELOW =�—,FRF,,AU� 'DE 2� (FEET) DIDI 11 =1111TI III _.DF. I.F.- ...-2. AID-1 I FILE ROOM _.D FILE ROOM OFFICE UTI 1- BUILDING CODE VIOLATIONS —1—H III I I I F1 .1. ID — =AID T11— D1 1 O .0IPA. FT 1111- ITI ....... .... =A STAIII OFFICE OFFICE OFFICE WORK STATIONS D., 'L '.A..�IVA.D Lu —F IT. IA. 1-1. 1—IFID. I I z Z'.'1T.oIIT";.'.oA.. 111111I OUDIF.E. A .1 Lu ------ RECEPTION L CLOSET LLI W ca —j ENTRY I A I. A ='I 1". . I'l W1" 211 A < 11 c°Bn,..,�,n,BcfxBDs9,wnD.BnBBEvDREwEM z Lu I OFFICE OFFICE OFFICE I C. _U I COPY STAI 1 LOSET 1 FbC 4,1- Ill"E'I'lAl 1AIATTA1,1,1111111T IIAI All 1—I , 'TO " , UU, ... U." l—AIA-ITIETAIII "..'0 1=1��I.TATE—G CEIRAI .1— 5 .01 IFEI TO —T 1100I To 1A, DII F EXISTING 1 ................... ATRIUM ACCESSIBILITY VIOLATIONS MBIE DUE DIU— UIUI— "I.— 'towoLR =N oiwclw" N B is UD ..E—1 X STIN EVAoll" TO OB= Ll"I =D EXISTING FLOOR PLAN QFE,� ,%DUF'AtOR,F,0,WL�k FBC-!�- ELI 2 ZEST EXISTING SECOND FLOOR PLAN _�G KEY NOTE A-1 CODE ANALYSIS DDB �aDsiNEs toi.E atTs &E $YNAL(rv5[IROMANI G E TDTAEDDDDPA— III" ROOF OF EXISTING FIRST ..m FLOOR BELOW E�En ixv,ED(FEET)—F vxonDD ia II . DiEE n T a —MlW EEEUA L, oaaiDORwroT"ir -u° ° UNIIIINNEAE AE00 E d STAIR 0MAX i ,E_UED _ DEAD � NO2 \ OF1k`NWORK OFFICE ="w'ooiFEEDiw."£°'FEEn DDt NOAAA-1— AREA _ " i n i ' u R-1 aED:E.ITSTNwD wDT" 1To°cx oaonDED :E,�Ts,.�As �,DT" ,�. aTI 11 �- CLOSES RECOMMENDED CORRECTIONS 1 .°..«"EwE>RERnREOREs,RDEe1e1°11 WOKEN 0 0 "EY,1o..mDaAREAToco�,Yr.DDEDE-0�DYD ,DIM TIcDMaYFDE1cDA>,EP1DAND FDrr 11 J Yn I II OFFICE OFFICE OFFICE I "TM,REYTMoo�Toco�EY�"EDc c.°.'TU, Q _ OPEN WORK sP,w, AREA I rnTM„°D.�a.�Do"tocoA�E..m"Eac-A>oT I SQL i �i �i EAs, coE"EE of wE E>,en"o z"° t,°oa °„DE Y,E,TwNo U W I— —M.. i U tD„wDD "P.n, z, II _- J uP,ouw°Ee,mE°EE >Ho. F ,.o"eDo,DN°o1 oo DEE. W o W - REC ION — °°" W m s m J e m � � Do",w°o.DY,o°"°EE�oEOFE,�n"o:oo,°ED. ENTRY Z W 0 0 A/C OFFICE OFFICE OFFICE LOSE PRINT/ COPY STAI 1 „ 7lTUD aF.EeAE ®N EXISTING Dmm DE- DUE Diuou¢E ATRIUM IMEDATE „-- -� - - RECOMMENDED DEMOLITION ISTIN I, PROPOSED EVATO �_1' 0.E„o�EE�TM,o"orKOE�uDDFE°A,aNOEDDDDF FLOOR PLAN 0° rEtAo�FE.cmD"o.,<o,APw"TDA"DRAE NOT mD 2 WEST WING - PROPOSED SECOND FLOOR PLAN � � KEY NOTE A-2 0 7 \ j I 000 0 2 PROPOSED FIRST FLOOR PLAN EXTERIOR 0 FT-B A— i -I i 0 �k- i EXTERIOR (1L/l/ & I i j EXTERIOR H •nou I � ' o- / JEXISBA- TING ooD. ATRIUM RECOMMENDED CORRECTIONS (m uew Dooxs,o eowErwvxreea cx•rac ionuo veu,.N. TO eE couwuOM w,o WDERSWE Of SYNwLws=RROt:N .SSAVE EmIL MC, aNE� NOTE USED M DD11feE SEH OEIEVFpI&E WE gLIDENEE isuE Dnrz: ++�mm BTL EXISTING AND PROPOSED FIRST FLOOR PLAN Demolition Allowance $ 10,000.00 New Bridge Connection from Elevator to new 2nd Floor West Wing Entry $ 20,000.00 New Entry Door at 2nd Floor Entries (2) $ 15,000.00 New Railings at existing Atrium Stair $ 5,500.00 Atrium 2-hour Fire Rated Enclosure (First and Second Floor) $ 15,000.00 1-hour Fire Rated Enclosure (Existing Interior Stair) $ 5,000.00 Exit Signs (10) $ 5,000.00 New Exterior Stair (2nd Means of Egress) $ 30,000.00 New Interior Non -Rated Doors (2) $ 2,500.00 New 2-hour Fire Rated Doors (3) $ 7,500.00 New Interior Non -Rated Walls $ 5,000.00 New ADA Compliant Restrooms (2) $ 60,000.00 Sub -TOTAL $ 180,500.00 Contractors General Conditions (13%) $ 23,465.00 Overhead/Profit (9%) $ 16,245.00 Insurances (1.5%) $ 2,707.50 Bond (1.5%) $ 2,707.50 TOTAL $ 225,625.00 Contingency (10%) $ 22,562.50 PHASE GRAND TOTAL $ 248,187.50