HomeMy WebLinkAboutR-2021-041 CDBG Year 47 Application for Funding for Solar Street LightsRESOLUTION NO.2021-041
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY'S APPLICATION FOR THE
47TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN
THE AMOUNT OF ONE HUNDRED SEVENTY NINE THOUSAND THREE
HUNDRED NINETEEN DOLLARS ($179,319.00), TO PROVIDE FUNDING FOR
SOLAR STREET LIGHTS IN CENSUS TRACT 804.05- BLOCK GROUPS 1 AND
2, AND CENSUS TRACT 804.03 - BLOCK GROUPS 1, 2, AND 3; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the 471h Year Community Development Block Grant ("CDBG") Program for
Fiscal Year 2021-2022 is administered by Broward County Housing Finance and Community
Development Division; and
WHEREAS, the City of Dania Beach will apply for the 47th Year CDBG Program in the
amount of One Hundred Seventy -Nine Thousand Three Hundred Nineteen Dollars ($179,319.00),
for Census Track 804.05 — Block Groups 1 and 2, and Census Tract 804.03 — Block Groups 1, 2, and
3 eligible areas; and
WHEREAS, public notice was published in the Sun Sentinel on March 12, 2021 for the
March 23, 2021 public hearing and public comment was taken fifteen days prior to the public
hearing; and
WHEREAS, the public hearing was held on March 23, 2021, during the City Commission
Meeting to take public comments on the City's proposed application for the "Solar Street Lighting
Project"; and
WHEREAS, the CDBG Program does not require a City match;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are made a part of and incorporated into
this Resolution by this reference.
Section 2. That the 47th Year application for the Community Development Block Grant
Program for the "Solar Street Lighting Project" within Census Track 804.05 — Block Groups 1 and 2,
and Census Tract 804.03 — Block Groups 1, 2, and 3, in the amount of One Hundred Seventy -Nine
Thousand Three Hundred Nineteen Dollars ($179,319.00) in compliance with CDBG regulations, is
approved, and the submission of the application by the proper City officials is approved.
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the application as are deemed necessary and proper for the best interests of the City.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on March 23, 2021.
ATTEST:
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THOMAS SCHNEIDER, CMC
CITY CLERK
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MAYOR
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APPROVED AS TO FORM AND CORRECTNESS:
TH A Y. ABI40
CITY AT EY ot
2 RESOLUTION #2021-041
001 Ova"T I "Fall
F L O R I D A
BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS
MUNICIPALITIES CDBG APPLICATION
Complete the following sections. Submit one form for each project. Attach additional pages as needed.
DEADLINE: ON OR BEFORE NOON, FRIDAY, APRIL 2, 2021
COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY
Category Budget
Cash
In -Kind
Other Grants
CDBG
TOTAL
PROGRAM ACTIVITIES:
NATIONAL OBJECTIVE
Select only one category per application
Select only one category per application
Public Service (15% Cap) ( )
Limited Clientele ( )
Capital Improvement ( )
Limited Clientele ( )
Capital Improvement ( )
Area Benefit ( )
Housing ( )
Low/Mod Housing (LMH) ( )
Capital Improvement ( )
Area Benefit ( )
Economic Development ( )
Low/Mod Jobs (LMJ) ( )
Continuing Project: Yes ( )
New Project: Yes ( )
DUNS NUMBER:
Applicant completes the following items.
1. Applicant Organization Name:
Address:
Telephone #:
FAX #:
2. Contact Person:
Title:
Street Address:
E-MAIL Address:
Telephone #:
FAX #:
3. Project Name:
4. CDBG Funds Requested ($15,000 Minimum Request): $
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47th Program Year
BK)�ARD
L.. COUNTY
5. General Provisions:
• Broward County reserves the right to reallocate funds from Municipalities with unexpended
funds from multiple fiscal years.
• Once a project is submitted it cannot be substantially changed without documentation and
approval by Broward County Housing Finance and Community Redevelopment Division.
The submission of documentation alone does not guarantee approval.
• Projects must be feasible and comply with one of the HUD required National Objectives,
please refer to 24 CFR 208. Unless previously discussed with staff, all projects should be
designed to primarily benefit low to moderate income residents.
• Projects should be near shovel ready or bid process status at time of application submittal,
design and/or specifications should be completed by agreement execution (approximately 6
months after application submittal).
• Applications requesting funding for designs/studies, as per 24 CFR 570.201, do not meet a
National Objective. They qualify only if done in conjunction with a(n) infrastructure/capital
project. Subsequently, once design is complete, the infrastructure/capital project must be
completed within 12 to 24 months.
• Multi -funded projects must have non-CDBG funding secured before application submittal.
All funding sources must be reflected in the Budget.
• Projects requiring maps, Census data, construction plans, etc. must be included with the
application.
• If the project involves Housing Rehabilitation or Purchase Assistance, the City must follow
the County's housing policies and lender guidelines.
• The Citizen Participation section is not optional, all cities must abide by the County's Citizen
Participation plan which requires advertising to notify the public of a required Public Hearing
to include discussion of the application. All backup, including proof of advertisement and
any minutes from the public hearing must be attached to this application.
• Public Service projects should include but not be limited to recreation programs, education
programs, public safety services, etc. Please keep in mind, entertainment is not eligible.
For questions, please contact HFCRD.
• The County has the right to refuse or reject any/all projects.
• All information included above must be submitted on or before noon (12 p.m.). Friday,
April 2. 2021, Broward County Housing Finance and Community Redevelopment Division
will not ensure approval of non or late submittals.
Signature: Date:
By signing, you are stating that you have read and understood these provisions and agree to the County's authority to
enforce them.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47th Program Year
AA 0
F L O R I D A
6. Proiect Goals: Provide specific project goals and quantifiable objectives.
Quantifiable objectives should specifically state who, what, where and how many.
The scope of services must include activities involved in implementing the project.
Project continuation and maintenance relates to the whether or not this will be an
ongoing activity after funding ends.
a. Project Goals and Quantifiable Objectives:
Please note that HUD requires CDBG funds must benefit low/moderate
income persons. Only pick one of the four objectives listed below. Describe
how goals and objectives will either:
1). benefit low-income persons
2). provide an area benefit:
3). eliminate or prevent slums and blighted conditions, or
4). impact a problem or need of particular urgency.
b. Detailed Scope of Services: The scope of services should explain exactly
what will be accomplished with the funds requested. (for example: square
feet, linear feet, unduplicated persons, etc.)
C. Project Continuation and Maintenance: Indicate what organization is
responsible for maintenance of the project after completion. (Attach letters or
verification).
d. Program Design: How do you plan to achieve the goals identified above?
Please be clear and specific. Please attach separately, if necessary.
Required for housing or public service activities.
For housing activities/projects, please provide details to include the types of
assistance provided, affordability period, recapture terms etc. These terms
and provisions must be consistent with Broward County's
Consolidated/Action Plan and Broward County HFCRD's Policies and
Procedures.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 471h Program Year
A;c,�,�11/ARD
COUNTY
7. Applicant's Management Capability: Briefly describe the capacity of your
municipality to undertake the proposed project. Discuss prior experience in the
administration of Federal funds and list existing funding agreements.
a. Experience - Discuss experience in the administration of Federal funds and
general management capacity, include other Broward County funded
programs and provide a list of CDBG Projects below
b. Does the municipality intend to utilize an outside vendor/contractor to
provide the direct service delivery for any of the activities listed?
If yes, please provide a detailed method of the procurement method used.
Attach Procurement Policy
C. Monitoring — How does the municipality ensure compliance with regulatory
and statutory requirements? And third -party vendors/contractors?
d. Non — housing activities — How does the municipality ensure compliance with
scope of work, budgetary items, procurement, programmatic compliance
etc.?
e. Housing activities: How does the municipality track the properties, beneficiary
data, HQS/Property Standards (if applicable) and ensure compliance with
affordability restrictions?
Please provide monitoring process and include monitoring policy/procedures
(Attachment A)
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47"' Program Year
4
PLO WID
Provide a list of current CDBG projects, including the most recent 3 years,
funding amount, current status, extensions needed, etc. If you have CDBG
funds available prior to 2018, you must add the additional years and
status as an additional attachment.
2020 Project
Project Name
Initial Funding
Amount
Contract
Number of
Period
Extensions
Needed and
Dates
Current Status
Current Balance
of Program
of Program
Including
Funds
Completion
Date
2019 Project
Project Name
Initial Funding
Amount
Contract
Number of
Period
Extensions
Needed and
Dates
Current Status
Current Balance
of Program
of Program
Including
Funds
Completion
Date
2018 Proiect
Project Name
Initial Funding
Amount
Contract
Number of
Period
Extensions
Needed and
Dates
Current Status
Current Balance
of Program
of Program
Including
Funds
Completion
Date
* Due to CDBG timeliness requirements, municipalities with large balances and/or funds
prior to FY 2018 will be carefully evaluated for further funding.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47"' Program Year
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BK%o�64WFWRDA
COUNTY
8. Description: Describe the outcome(s) of the project. Description is to include
timeframe for start-up and completion, street location of the service and census
tract(s). Describe the service area.
a. Project Description: Capital improvements should state anticipated linear
feet of project or number and description of public facilities. Projects should
be near shovel ready or bid process status at time of application
submittal, design and/or specifications should be completed by
agreement execution (approximately 6 months after application
submittal). All design plans should be completed by Agreement
execution. Public service projects should specifically state number of clients
per year. Housing development or rehabilitation should state number of
housing units. Economic development projects should state number of
businesses to be assisted, jobs created and describe loans available. Both
Rehabilitation and New Housing Construction should comply with Energy
Star Requirements.
b. Time Frame: What is the time frame for start-up and completion after
notification of funding award? Indicate what funding commitment is required
to provide for timely project start-up.
C. *Street address / Location: Attach map identifying both census tracts and
project location. Also provide a street address or a description of the location
when site acquisition is involved. Provide current Phase 1 — Environmental
Assessment and NEPA Environmental Assessment Checklist for
Capital, New Construction and Economic Development activities that were
done within 6 months of application for funding.
d. **Census Tract(s) and Block Groups: Consult census maps for the census
tract location of this project. Area benefit projects must serve 51% low -
to very low-income persons.
*Applications without the above referenced attachments will not be accepted.
**Provide backup material used to determine eligibility.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47th Program Year
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9. Proposed activities located in a Community Redevelopment Area (CRA), must
provide a current copy of the area's Redevelopment Plan and map in order to be
considered eligible under a HUD Slum/Blight designation. The following information
must be provided at the time of application:
a. Percentage of Deteriorated buildings
b. Year area designated Slum/Blight
C. Description of Slum/Blight area
10. Budget Table Instructions: Complete the following Budget Table and provide the
requested information on the matching share of resources committed to the project.
Please include program funding and in -kind matches from all sources.
a. Budget Table: For each expenditure category, (Personnel, Benefits,
Travel, Equipment, Supplies, etc) enter the proposed amount
necessary for that category. Please list these amounts according to
the appropriate funding source as shown in the shaded area.
* Please keep in mind that HUD regulations, 2 CFR 225, Appendix B, (8)(h), state that
percentages should not be used to determine salaries for direct service delivery.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47'h Program Year
7
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Category
CDBG
Non CDBG
Non CDBG
TOTAL
All Sources
*Personnel
Benefits
Travel
Training
Equipment
Supplies
*Contractual
with outside
Agencies or
Vendors
Construction
(contractors,
subcontractors,
etc.)
**Other
Totals
* Only available for direct service delivery.
** Category must be explained with detail in the budget narrative.
11. Budget Narrative Instructions: The budget narrative statement should provide a
detailed explanation and justification for each cost category shown in the Budget
Table on page 5. The budget narrative should identify non-CDBG resources
(leveraging) to be utilized in financing the project, including mortgages or
construction financing for the project. Also, specify the costs for which CDBG
funding is being requested and the costs to be covered by non-CDBG resources.
Additional pages can be added, if necessary.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 471h Program Year
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12. Describe and calculate Leveraging: Describe and attach supporting documentation
including letter(s) of commitment, resolutions, minutes of meetings, etc., showing
specific resources the applicant will commit to the project as identified in columns 2
and 3 of the Budget Table on page 6. Include and identify in -kind contributions,
sweat equity and other resources.
a. Provide documentation as an attachment and summarize below.
1. For economic development projects, the value of the jobs produced in the
previous year can be used as leverage. Documentation must be provided
showing name of business, job title and salary.
2. For housing development projects, anticipated mortgage financing will
be considered as in -kind contribution.
b. Instructions on calculating leveraging
Leveraging will be computed by taking into account the total dollar cost of the
entire project including in -kind contribution.
Percent Leveraging = Total Non-CDBG Funds $ X 100
Total CDBG $
In computing Total Cost of the project, funding from all sources for the project
must be added. This includes Federal funds, State funds, contributions,
private sector financing, in -kind contributions, etc.
In -Kind Contributions are non -cash items. Non -cash items are contributions
to the project, e.g., labor, office space, use of equipment, etc that do not
involve cash payments by the entity. However, a dollar value must be
provided for in -kind contributions and that value must be added to the cost of
the project. In -kind contributions must be accounted for and included in the
financial audit of the funded entity.
Calculations:
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47th Program Year
M
BKj%Q#'VARD
COUNTY
13. The project generally reflects adopted plans, goals, objectives and policies.
a. Project consistent with Broward County Consolidated Plan: Please indicate
which one of the County's three primary priorities your project addresses
[ ] Housing
[ ] Capital
[ ] Public Service
b. Project Consistent with Local Government Plans and Zoning: Project letters
from municipality or County government in which the project will occur,
stating consistency with county or municipal adopted comprehensive plans.
Provide Flood Plan Map, if in flood plain.
C. Plat Approval: Does your project require platting or a plat note amendment?
Yes[ ] Attach platting requirements and timetable for
completion
No [ ] Provide Plat Name, Plat Book Number and Plat
Page Number
State and Regional Policy Plans: The Florida State Comprehensive Plan
provides long-range policy guidance for the orderly social, economic, and
physical growth of the state. The Strategic Regional Policy Plan for South
Florida specifically addresses housing and economic development.
Only applicable to development/redevelopment and economic
development
d. Is project a permitted use in the zoning text regulations for the zoning district
designated for the project site?
Yes[ ] Attach municipal or County verification of zoning and adopted
future land use plan designation for the site.
No [ ] plan of action to achieve zoning district change.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 471' Program Year
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F L O R I D A
14. Real Property and Relocation Policy: Complete this section when displacement of families
or businesses is required.
a. Real property: Does the proposed project require the acquisition, subordination or
leasing of real property?
Yes [ ] Provide a legal description, street address and the property owner's
name. Consult with Broward County Housing Finance and
Community Redevelopment Division staff before acquiring real
property in order to follow Uniform Relocation Act (URA)
Procedures.
No [ ] No property is to be acquired
* If the proposed project is subject to subordination, the County's subordination policy must be
followed.
b. Relocation: Does the proposed project necessitate the relocation of homeowners,
tenants, or commercial establishments.
Yes [ ]
No [ ]
If you answered "yes" above, please outline the proposed relocation plan and show
source of funds on Pages 7 and 8 for the budget table and budget narrative (Must
conform to the URA).
15. Citizen Participation: Complete this section for citizen participation documentation. How did
the citizens in your jurisdiction participate in the selection of this project?
a. A copy of the resolution from the governing body giving authorization to submit
proposal(s) with name and title of official designated to sign application.
b. Copies of meeting or hearing notices which verify efforts to invite citizen input (to
include points of distribution) and pertinent information from the municipality
reflecting inclusion of citizen input in final decisions. Documentation includes a copy
of the certified proof of advertising of the public hearing held by the governing body.
C. Verification of other efforts which provide information to citizens, i.e., workshop
notices, attendance records, sunshine ads, civic association meetings.
Broward County Housing Finance & Community Redevelopment Division
Municipal Application 47th Program Year
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BR*-
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COUNTY
16. Certification: Please complete the certification below:
If this application is approved for funding, the organization agrees to comply with all required
Federal, state and local laws and regulations. The organization confirms that it is fully capable of
fulfilling the obligations as stated in this proposal and in any attachments or documents included
with this application.
Conflict of Interest (24 CFR 570.611; 24 CFR 85.36; and 24 CFR 84.42)
The following conflict of interest provisions are applicable to activities carried out with CDBG
funding. They are located at 24 CFR 84.42 — Codes of Conduct, 85.36 — Procurement, 24 CFR
570.611(a)(1) — Conflict of Interest —Applicability and 24 CFR 570.611(a)(2) — Conflict of Interest —
Conflicts prohibited. These provisions cover situations not covered by parts 84 and 85.
As a duly authorized representative of this organization, I submit this application to the Broward
County Housing Finance and Community Redevelopment Division and verify that the information
herein is true, accurate and complete.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18, Section 1001,
provides that a fine or imprisonment for a period not to exceed 5 years, or both, shall be the
penalty for falsifying, concealing, or covering up by any trick, scheme, or device a material fact;
making any materially false, fictitious, or fraudulent statement or representation; or making or using
any false writing or document knowing the same to contain any materially false, fictitious, or
fraudulent statement or entry .
Name of Organization:
Type of Organization: [ ] Municipal
(Signature)
STATE OF _
COUNTY OF
(Title)
(Date)
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
(Name of individual signing) who, after first being sworn by me, affixed his/her signature in the
space provided above on the day of , 20 .
Personally Known OR Produced Identification
Type of Identification Produced
NOTARY PUBLIC, State of Florida
My commission expires
Broward County Housing Finance & Community Redevelopment Division
Municipal Application
47th Program Year
12