HomeMy WebLinkAboutR-2021-056 Kimley-Horn and Associates Agreement for Design of 9 Sewer Lift Stations and Emergency Backup Generators (CCNA RFQ 20-008)RESOLUTION NO.2021-056
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A CONTRACT WITH KIMLEY-HORN AND ASSOCIATES, INC.,
THE HIGHEST RANKED ENGINEERING DESIGN FIRM FOR THE DESIGN
OF (9) SEWER LIFT STATIONS AND EMERGENCY BACK UP
GENERATORS IN THE AMOUNT OF FOUR HUNDRED NINETY-NINE
THOUSAND EIGHT HUNDRED DOLLARS ($499,800.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach adopted Resolution No. 2020-015 authorizing an
agreement with the Florida Division of Emergency Management (FDEM) for Hazard Mitigation
Grant Program (HMGP) Funds, awarded by the Federal Emergency Management Agency
(FEMA), to rehabilitate nine (9) sewer lift stations and emergency backup generators for a total
cost of Three Million Seven Hundred Ten Thousand Three Hundred Eighty Five Dollars
($3,710,385.00), twenty five percent (25%) of which will be funded by the City with a potential
waiver of this requirement through the Global Match Program; and
WHEREAS, in accordance with FEMA procurement guidelines, the City issued Request
for Qualifications ("RFQ") No. 20-008, entitled "Professional Engineering Services for Design of
Lift Station Generators" on December 1, 2020; and
WHEREAS, the City received five (5) responses and a City Selection Committee
composed of the City's Deputy Director of Public Services, Public Services Sewer Utility
Operations Manager, and the CIP/Grants Administrator, met on January 28, 2021, to review and
evaluate the five (5) submittals and ranked the three (3) highest qualified design firms based on
their qualifications as follows:
1. Kimley-Horn & Associates, Inc. 290 points
2. Calvin, Giordano & Associates, Inc. 265 points
3. KPI Engineering, Inc 258 points; and
WHEREAS, on April 13, 2021 the City Commission approved the ranking of the design
firms and authorized the proper City officials to negotiate a contract with the highest ranked firm
Kimley-Horn & Associates, Inc., and a contract in the amount of Four Hundred Ninety -Nine
Thousand Eight Hundred Dollars ($499,800.00) has been negotiated with Kimley-Horn &
Associates, Inc.;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission of the City of Dania Beach, Florida authorizes
the proper City officials to execute a contract for professional engineering services for the design
of lift station generators with Kimley-Horn and Associates, Inc, in the amount of Four Hundred
Ninety -Nine Thousand Eight Hundred Dollars ($499,800.00).
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on April 27, 2021.
ATTEST:
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THOMAS SCHNEIDER, CMC
CITY CLERK tell
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APPROVED A,* O FORM AND CORRECTNESS:
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CITY ATTRN Y
TAMARA JAMES 1W
MAYOR
2 RESOLUTION #2021-056
Kimley»>Horn
EXHIBIT A
Project Understanding
Proposal for Engineering Services
March 9, 2021, Page I
The CONSULTANT is pleased to submit this proposal to the City of Dania Beach for
Professional Engineering Services for Design of Lift Station Generators (Request for
Qualifications (RFQ) No. 20-008). The intent of the project is to improve nine (9) of the CITY's
existing wastewater lift stations by adding emergency generator systems at each lift station to
reduce and/or mitigate the damage that might otherwise occur from severe weather or other
hazards. In addition, pumping and mechanical equipment will be replaced to improve system
performance, increase system efficiency, and reduce system maintenance. Project construction
funding will be provided through the Hazard Mitigation Grant Program (HMGP) DR-4337-334-R
as approved by the Florida Division of Emergency Management and the Federal Emergency
Management Agency (FEMA). The proposed improvements and lift station locations are as
follows:
1. Lift Station #1 — 50 SE 2nd Avenue, Dania Beach, FL
Latitude 26.051436, Longitude-80.141779
2. Lift Station #2 — 400 SE 2nd Avenue, Dania Beach, FL
Latitude 26.043996, Longitude-80.141271
3. Lift Station #3 — 1,200 SE 2nd Avenue, Dania Beach, FL
Latitude 26.037217, Longitude-80.141271
4. Lift Station #4 — 1151 SE 5th Avenue, Dania Beach, FL
Latitude 26.037480, Longitude-80.134690
5. Lift Station #6 — 631 NE 2nd Avenue, Dania Beach, FL
Latitude 26.056302, Longitude-80.132441
6. Lift Station #11 — 1,900 NE 7th Avenue, Dania Beach, FL
Latitude 26.073392, Longitude-80.131624
7. Lift Station #12 — 495 Taylor Lane, Dania Beach, FL
Latitude 26.063492, Longitude-80.135659
8. Lift Station #15 — 1,905 Tiger Tail Blvd., Dania Beach, FL
Latitude 26.057559, Longitude-80.166094
9. Lift Station #16 — 151 SW 18th Court, Dania Beach, FL
Latitude 26.050014, Longitude-80.160244
The project objectives are to address the following items:
1. Evaluate the existing duplex submersible wastewater lift station capacities and
operations to determine new pumping equipment requirements as well as mechanical
component replacement. It is anticipated that capacity increases will be required at lift
stations 1 and 6. It is anticipated that new pumps will be required, but capacity increases
will not be required at list stations 2, 3, 4, 11, 12, 15, 16.
2. Coordinate new pumping equipment details for replacement of all existing control panel
systems, replacement of any existing emergency generators, and installation of new
emergency generators where existing generator systems are not currently installed. The
existing control panels and associated control systems will be evaluated in terms of
present operational problems, redundancy, Class 1 Division 2 compliance, and
provisions for the CITY's SCADA system.
3. Evaluate existing wetwells and valve vaults for replacement or rehabilitation.
Proposal for Engineering Services
Kimley ))) Horn March 9, 2021, Page 2
4. Minor gravity sewer and forcemain modifications will be required for connection of new
or rehabilitated lift stations to existing utilities nearby.
5. Evaluate available CITY right-of-way (ROW) for new lift station layouts. The intent is to
rehabilitate or replace all lift stations in the existing locations with the use of bypass
pumping.
6. Evaluate existing site conditions to meet 500-year flood events for the proposed
emergency generator systems.
7. Providing site survey and geotechnical services for the installation of the lift station
improvements.
8. The nine (9) lift stations will be bid as three (3) separate bid packages with each
package including three (3) lift stations.
Scope of Services
The Scope of Services for the project will be provided by the CONSULTANT and its sub -
consultants Bailey Engineering for electrical design, Stoner & Associates, Inc. for field
surveying, and Tierra of South Florida for geotechnical.
Task 1 — Site Visit/Field Investigation
As a project kick-off meeting, the CONSULTANT will coordinate with CITY staff to obtain and
review available lift station information, control panel information, and electrical service
information at the CITY's nine (9) wastewater lift stations. The CITY will provide the
CONSULTANT with available gravity sewer collection system information, lift station operating
data such as wet well operating levels, operating cycles, force main pressures, record drawings,
and future wastewater flow data due to redevelopment.
The CONSULTANT will perform a site visit with CITY staff to the nine (9) lift stations and project
areas to review existing conditions, site options, constructability impacts, and potential project
improvements. CITY employee input will be requested as part of the field data collection
process to better understand system operation and issues as well.
Task 2 — Site Survey
The CONSULTANT will provide a topographic survey prepared by a Florida registered
professional land surveyor meeting horizontal and vertical requirements for design survey. The
survey will be used as the site plan for the proposed lift station designs. During this phase, the
CONSULTANT will perform the following tasks:
• Establish horizontal and vertical control points to support the survey efforts. Horizontal
coordinates will be based on the Florida State Plane Coordinates System, East Zone,
North American Datum of 83/11, and elevations will be based on National American
Vertical Datum of 1988.
• Locate surface features as follows: lift station structure, fences, pavement, driveways,
paved swales, sidewalks, slabs, curbs, walls, fences, and signage.
• Locate visible surface evidence of utilities as follows: utility poles, guy wires, street
lighting, storm sewer structures, sanitary sewer structures, wire pull boxes, cable
enclosures, utility cabinets, valves, valve boxes, meter boxes, backflow preventers, fire
hydrants, and overhead utilities.
Kimley»>Horn
Proposal for Engineering Services
March 9, 2021, Page 3
• Measure spot elevations approximately every 25 feet, at centerline and edges of
pavement.
• Measure the rim and invert elevation of sanitary structures adjacent to the lift station,
determine pipe types, size, and flow direction, when possible.
• Measure the rim and invert elevation of storm sewer structures within the limits of the
survey, determine pipe types, size, and flow direction, when possible.
• Plot property lines, right-of-way lines and easements based on plats of record and
information gathered from the Broward County Property Appraisers Web Site.
Deliverables: The following deliverables shall be provided under Task 2:
• Basemap survey plan in digital AutoCAD and PDF formats prepared by a professional
land surveyor registered in the State of Florida for each lift station site.
• Nine (9) individual survey drawings on 24"x36" sheets, utilizing AutoCAD.
Task 3 - 60% Design Submission
In addition to the information obtained as part of Tasks 1 and 2, the CONSULTANT shall
perform the following 60% design items:
o Perform a lift station capacity analysis for lift stations 1 and 6 only based on the
associated basin properties.
o Review of existing force main operating pressures
o Develop electrical service and generator system requirements
o Develop preliminary gravity sewer and force main connections.
o Develop demolition requirements for each lift station.
Based on the preliminary design development, the CONSULTANT shall prepare a 60%
plans submission. The 60% design submission shall include, at a minimum, the
following:
o Cover Sheet
o Preliminary site plan
o Lift station improvements in plan and cross section
o Preliminary electrical plans
o Gravity sewer and force main improvements in plan
o General construction notes and details
The CONSULTANT shall conduct a geotechnical investigation at the existing lift station
locations for proposed lift station structures and utility improvements. The scope of work
includes one (1) 20' boring (SPT) and one (1) pavement core at each lift station location.
The report shall be signed and sealed by a Professional Engineer registered in the State
of Florida and shall contain a project vicinity map, plan view showing the location of
borings, basis and results of tests performed, description of findings, and
recommendations.
This scope of work does not include any soft dig or potholing to better identify existing
utility locations, depths, and sizes.
The CONSULTANT shall submit 60% plans for CITY review. The design drawings shall
be submitted on 11" x 17" plan sheets.
Kimley»>Horn
Proposal, for Engineering Sem ices
March 9, 2021, Page 4
• The CONSULTANT shall attend one (1) coordination meeting with the CITY to address
review comments.
• The CONSULTANT shall prepare an initial opinion of probable cost (OPC) based on the
60% design.
Deliverables: The following deliverables shall be provided under Task 3:
• Three (3) original sets of the 60% design package (11" x 17" plan sheets), together with
one (1) electronic copy.
• One (1) copy of the OPC.
• One (1) hard copy and one (1) electronic copy the Geotechnical Report.
Task 4 - 90% Design Submission
The CONSULTANT shall incorporate the review comments from the 60% design
submission and permitting agencies as discussed in Task 6 in the 90% design
submission. The 90% design submission shall include, at a minimum, the following:
o Cover sheet
o Site plan
o Existing lift station demolition plan
o Mechanical and electrical lift station improvement plans
o Gravity sewer and force main improvements in plan and profile
o General construction notes and details
• The CONSULTANT shall submit the 90% plans for CITY review. The design drawings
shall be submitted on 11" x 17" plan sheets.
• The CONSULTANT will prepare bid documents for the three (3) projects that will include
technical specifications, bid form, and Front -End contract documents provided by the
CITY.
• The CONSULTANT shall attend one (1) coordination meeting with the CITY to address
review comments.
• The CONSULTANT shall update the OPC.
Deliverables: The following deliverables shall be provided under Task 4:
• Three (3) original sets of the 90% design package (11" x 17" plan sheets), one (1)
electronic copy.
• One (1) copy of the Bid documents, electronic copy in PDF and Word
• One (1) copy of the updated OPC.
Task 5 — Final Design Submission
The CONSULTANT shall incorporate the review comments from the 90% design
submission in the Final design submission.
The CONSULTANT shall submit the Final design for CITY review. The Final design
submittal will include the bid documents and design drawings. The design drawings
shall be submitted on 11" x 17" plan sheets.
The CONSULTANT shall finalize the OPC.
Kimley»>Horn
Proposal for Engineering Services
March 9, 2021, Page 5
• Once comments are addressed, or if no comments or corrections are necessary, the
CONSULTANT shall submit the Final design submittal to the CITY.
Deliverables: The following deliverables shall be provided under Task 5:
• Three (3) original sets, signed and sealed of the Final Plans (24" x 36" plan sheets) and
Bid Documents, with one (1) electronic copy.
• One (1) copy of the final OPC.
Task 6 - Permitting
The CONSULTANT submit for permits through the Broward County Environmental
Protection and Growth Management Department (BCEPGMD), the Florida Department
of Environmental Protection (FDEP), and Broward County Traffic Engineering Division
(BCTED). No other permits from agencies such as Broward County Highway
Construction and Engineering Division (BCHCED) or Florida Department of
Transportation (FDOT) are anticipated or included in this scope of work.
The CONSULTANT will prepare an Engineering Report with hydraulic analysis for each
lift station. The intent is to shown capacity changes are not required for lift stations 2, 3,
4, 11, 12, 15, and 16 based on current operating times. If operating times do not justify
adequate capacities at these seven (7) stations and lift station capacity analysis is
required, additional professional services will be required. The Engineering Report is
required as part of the Florida Department of Environmental Protection (FDEP)
permitting process.
The CONSULTANT will prepare permit application packages for submittal to the
regulatory agencies associated with the lift station improvements. Permit applications
will require CITY signatures and all permitting fees with be paid by the CITY.
The CONSULTANT shall respond to reasonable permit comments from the regulatory
agencies.
Task 7 - Bidding Services
The CONSULTANT shall prepare an agenda and attend a pre -bid meeting. One
meeting will be scheduled to cover all three (3) bid packages. The CONSULTANT shall
respond to questions from prospective bidders.
The CONSULTANT shall provide supplemental information to prospective bidders during
the bidding process through the issuance of addenda
The CONSULTANT shall review bids to determine the most responsible and responsive
bidder and provide the CITY with a recommendation for award of the construction
contract.
Task 8 - Post Design Services
The following scope is based on a twelve (12) month construction duration and on the post design
hours shown below for this task.
• The CONSULTANT shall attend and prepare minutes for a pre -construction meeting. One
meeting will be scheduled to cover all three (3) bid packages.
Kimley>»Horn
Proposal for Engineering Services
March 9, 2021, Page 6
• The CONSULTANT shall review shop drawings, product data, cut sheets, and submittals
to determine compliance with the drawings and specifications, and recommend submittal
action to the CITY.
• The CONSULTANT shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings, plans, and specifications. Site visits will
be performed by the CONSULTANT's inspector. Two (2) site visit per month estimated at
three (3) hours per visit to cover the three (3) bid packages. Assume twenty-four (24) site
visits. The CONSULTANT will provide site reports for each visit.
• The CONSULTANT shall provide written responses to RFIs. Assumes 1 RFI per month.
• The CONSULTANT shall assist the CITY with review of the Contractor's request for
payments and provide comments and/or recommendations. Assume 12 request for
payment packages. This scope of work does not include assisting the CITY with
preparation or submittal of reimbursement packages associated with the Hazard Mitigation
Grant Program (HMGP) DR-4337-334-R, the Florida Division of Emergency Management,
or the Federal Emergency Management Agency (FEMA).
• Once the Contractors advise that their project is substantially complete, the
CONSULTANT shall participate in a substantial completion walk through and prepare a
project punch list.
• The CONSULTANT shall attend the lift station startup meetings to observe and verify lift
station performance. Actual startup services and performance documentation will be the
lift vendor's responsibility.
• Once the Contractors advise that the project punch list is complete, the CONSULTANT
shall participate in a final completion walk through to confirm items have been addressed.
• The CONSULTANT shall coordinate permit closeout processes for the agencies as
discussed above.
The CONSULTANT shall not be responsible for the acts or omissions of any Contractor or
subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other
persons (except the CONSULTANT's own employees and agents) at the site or otherwise
performing any of the Contractor(s)' work.
Project Assumptions
• CITY shall provide access to site.
• CITY shall provide all available data as discussed above associated with the nine (9) lift
stations for use by the CONSULTANT.
• CITY shall provide existing electronic CAD files, if available. It is the CONSULTANTS
responsibility to verify accuracy.
• CITY shall provide complete Front -End documents.
• All lift station specifications and details will be based on Broward County Standards.
• CITY will provide all permit application fees.
• Public right-of-way is available for the new submersible lift stations with emergency
generators to be installed in their current locations. If lift station relocation, property
acquisition, or utility easements are required at any of the lift station to accommodate the
required lift station modifications, additional professional services will be required.
Kimley>»Horn
Additional Services
Proposal for Engineering Services
March 9, 2021, Page 7
The CONSULTANT will provide, as requested and authorized by the CITY, additional services
that may be required above and beyond those described in Tasks 1 through 8. These services
may include but are not limited to such items as the following:
• Roadway and sidewalk design/improvements except within the project area
• Drainage design/improvements
• Landscaping and irrigation design/improvements
• Attendance at Progress Meetings during construction
• Post Design services beyond the anticipated twelve (12) month construction duration
Performance Schedule
The CONSULTANT shall perform the services identified in Tasks 1 — 6 within 300 days of the
written Notice to Proceed. Tasks 7 and 8 shall be determined based on the bid date.
Method of Compensation
The CONSULTANT will accomplish the services outlined in Tasks 1 through 8 for the Lump
Sum Fee of $499,800.00. The following task items represent a breakdown of the lump sum
amount for reference:
Task 1 — Site Visit/Field Investigation $13,800.00
Task 2 — Field Survey $28,500.00
Task 3 — 60% Design Submission $161,200.00
Task 4 — 90% Design Submission $113,300.00
Task 5 — Final Design Submission $81,500.00
Task 6 — Permitting $28,500.00
Task 7 — Bidding Services $6,500.00
Task 8 — Post Design Services $56,500.00
Protect Contingency $10,000.00
Lump Sum Fee $499,800.00
The Project Contingency is for unforeseen conditions or additional professional services that
may be required. Use of the Project Contingency is subject to review and approval by the CITY
prior to the CONSULTANT proceeding.
Closure
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-
008, Professional Engineering Services for Design of Lift Station Generators shall govern this
scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please issue a Notice to Proceed in writing to the CONSULTANT referencing this
Kimley>»Horn
Proposal for• Engineering Services
March 9, 2021, Page 8
document as Exhibit "A". Fees and time stated in this agreement are valid for sixty (60) days
after the date of issuance by the CONSULTANT.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Gary R. Ratay, P.E.
Vice President
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