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Home My WebLink About2021-05-18 Park Master Plan Workshop City Commission Meeting MinutesMINUTES OF MEETING DANIA BEACH CITY COMMISSION PARKS MASTER PLAN WORKSHOP TUESDAY, MAY 18, 2021 - 5:00 PM 1. Call to Order/Roll Call Mayor James called the meeting to order at 5:13 p.m. Present: Mayor: Vice -Mayor: Commissioners: City Manager: City Attorney: City Clerk: 2. Parks Master Plan Tamara James Marco A. Salvino, Sr. Joyce L. Davis Lori Lewellen Lauren Odman Ana M. Garcia, ICMA-CM Thomas Ansbro Thomas Schneider City Manager Garcia gave a brief introduction utilizing a PowerPoint presentation which is attached to and incorporated into these minutes. She noted currently we are very limited as to what we can offer as far as Parks & Recreation; we should have offerings for two year olds to 98 year olds. She said what she would like to do at this time is to turn the presentation over to our Finance Director who will walk us through how we can take this vision and desire to make this happen to commence as soon as possible. Frank DiPaolo, Director of Finance, continued the PowerPoint presentation. He noted Administration recommends multi -phased bank loan financing. Vice -Mayor Salvino noted he has always favored getting things done now rather than the extended time involved with a GO Bond. He asked why the pools at PJ Meli could not be incorporated into the Master Plan as they are very large and why in the RFP we could not do two parks at one time since the bank loan would be out. He commented on the millage rate and noted our revenues are growing every day. City Manager Garcia addressed PJ Meli and CW Thomas parks in regard to the pools; building new and maximizing the space is a greater payoff in the long-term. Finance Director DiPaolo noted with businesses coming online and ad valorem revenues increasing, Dania Beach is in a good position. We have to be smart about how we utilize extra monies and realize all the new facilities will require additional personnel. City Manager Garcia said in a very successful parks program, some things can be run in-house, but other aspects we could partner with outsiders. She added we have $8 million in reserves. Commissioner Lewellen asked if it may be possible in the future with revenues increasing and coming online, that we would not need to go out for a GO Bond. Finance Director DiPaolo responded it depends and spoke about bank loan financing. Commissioner Lewellen noted she would rather find a way to not have to do a GO Bond. Finance Director DiPaolo said it depends on what you want to do for the 2024 referendum. The critical needs of the parks require bank loan financing in the immediate future. City Manager Garcia addressed the GO Bond issuance in 2024; it may be that it would not be necessary. Commissioner Lewellen said she is looking down the road without having to have a tax increase. Finance Director DiPaolo spoke about the American Rescue Plan and how regulations for its use may expand to other infrastructure projects. Eric Brown, Director of Parks & Recreation, noted it is time to act; we are in a situation now where the parks are sub -par. He addressed the summer camp registration numbers and noted we are busting out of our seams. When people and investors come to a city, they look at schools and parks. He spoke about the BEAM Team and the A teams that will be necessary for when one of the parks is taken offline and programs shifted to the other parks. He is excited about what is about to happen in Dania Beach. He noted Frost Park is booked for summer camp because we are doing things rights. We need to bring our sub -par facilities up to 21St century standards. Mayor James said we need adequate pools at CW Thomas as well as PJ Meli for swimming lessons. We need to have valuable, first class things to offer. Director of Parks & Recreation Brown noted Cassi Waren, Assistant Director of Parks & Recreation, has brought us to a new level. Randy Hollingworth, Director of Planning & Urban Design Development, Bermello, Ajamil & Partners, Inc., gave a PowerPoint presentation, which is attached to and incorporated into these minutes. Mayor James noted she has seen Orange Bowl type fields and asked if we would have artificial turf fields. Mr. Hollingworth said they were priced as sod. Vice -Mayor Salvino noted even though synthetic turf is more expensive to install, it is less costly to maintain. He felt we should price the synthetic turf in the cost for the financing. Minutes of Parks Master Plan Workshop 2 Dania Beach City Commission Tuesday, May 18, 2021 — 5:00 p.m. Mr. Hollingworth said he could get the pricing right now as they are doing synthetic turf fields elsewhere. Discussion ensued regarding synthetic turf. Mr. Hollingworth continued with the PowerPoint presentation. Mayor James commented she wants to be sure we make each of our parks unique; she does not want to have the same type of park and playgrounds at every park. Parks & Recreation Director Brown noted all of the parks were designed differently and reflect what the individual community wanted. City Manager Garcia reiterated that the parks would be individually distinct from one another and would promote cross -community use. Mr. Hollingworth addressed the various companies that offer unique equipment and continued the presentation. Mayor James spoke of Olsen Middle School and reciprocal use of a pool and track area, and questioned where the drawings are. City Manager Garcia responded Commissioner Brandimarte was opposed to development on Olsen property at the time and that component was removed. Mayor James felt we should explore it in the future. The Commission consensus was to move forward with the bank loan financing of the Parks Master Plan improvements. Mayor James felt signage should be erected at the parks and renderings posted on social media. The Commission agreed. City Manager Garcia commented on the passion of the Commission. Discussion ensued regarding the timeline and process of the bank loan financing. Commissioner Davis spoke about having signage to get people excited. Finance Director DiPaolo noted he would speak with our financial advisor and we would need to finalize the plans to get accurate costs for the bank loan financing. City Manager Garcia spoke of the RFP. Minutes of Parks Master Plan Workshop 3 Dania Beach City Commission Tuesday, May 18, 2021 — 5:00 p.m. Mayor James questioned pre -fabrication of building walls. City Manager Garcia said this would be investigated with the RFP. 3. Adjournment Mayor James adjourned the meeting at 6:28 p.m. ATTEST: 0'��4 �� vZ� THOMAS SCHNEIDER, CMC CITY CLERK Approved: May 25, 2021 Q��`' '�"q�►y CITY OF DANIA BEACH I A ARA JAMES `ISHNkAYOR Minutes of Parks Master Plan Workshop 4 Dania Beach City Commission Tuesday, May 18, 2021 — 5:00 p.m. Parks Masterptan Worksh May 18, DANIA BEACH SEA IT. LIVE IT. LOVE IT. Overview ► Top and High Priorities of City Commission Strategic Master Plan 2021 ► GO Bond / Financing for Parks ► Parks Master Plan ► PAL Program Implementation ► Enhanced Recreation Programs ► E-Sports Facilities ► 50% of City Commission Strategic NPlanning Priorities are related to Parks 1,000 new dwelling units constructed in the past three years 3,400 new units approved / permitting pipeline next three years Equates to almost 10,000 residents over a six -year period Increased demand on Parks and Recreation facilities and programs i rst Wave Proj ec CW Thomas - demolish all amenities and construct a new recreation center with gymnasium and pool PJ Meli - demolish all amenities and construct a new recreation center and pool Frost Park - remodel and expand current recreation center and reconstruct all outdoor amenities Chester Byrd - full reimagining to include new amenities Investments in smaller neighborhood parks Utilize pay-as-you-go financing Budget appropriations / reserves BEAM Team - proactive focus on community cleanliness, aesthetics, maintenance, and future investments Litter control ► Graffiti removal Ma-ior" Parks Investment Strategies, General Obligation Bond Longer financing term = lower annual payment Secured by ad valorem millage (guaranteed payment) Three-four years before construction can begin Uncertainty of voter approval Higher total cost of borrowing Bank Loans Quick access to financing Commence projects faster Lower total cost of borrowing Shorter financing term = higher annual payments Annual budget appropriation to pay debt service Administration recommends multi -phased Bank Loan financing vroj Project 1: CW Thomas and Chester Byrd Begin design Fall 2021 4 Construction Early 2022 Completion - Spring 2023 Project 2: PJ Meli and Frost Park Begin Design Fall 2022 4 Construction Spring 2023 (after completion of CW Thomas) Completion - Late 2024 Financing Terms CW Thomas - Series 2022: $1710001000 20 years C 2.50% Approximately $1.1 million per year cost Utilize $250,000 from FY2021 Recreation budget toward initial de PJ Meli / Frost Park - Series 2023: $321500,000 20 years C 3.00% Approximately $2.2 million per year cost Annual debt service = $3.3 million - covered by savings from Police ar payment Projected millage rate equivalent = 0.67 mills Impact on $250,000 assessed value = $168 per year All master plans and studies on City infrastructure, public safety, historical properties will be completed Fire Station 1 / Public Safety Investments --> Service Enhancements Historic homes restoration / relocation Other infrastructure needs Three years into implementation of the Strategic Plan Proposed General Obligation Bond Issue - ballot question no sooner than 2024 2016 Refunding Bonds repaid October 2025 ($300,000 annual debt service) 2015 Refunding Bonds payable through October 2035 "F r iy � �',' 't vy ,r��o- .tom '�', �j � � ' �� • �� ',;.;'x - e� '' r /'""1'• '►fit" ' } 4 j ..;y- V�,,;And, � '" t,►,x..rs , '�`�'l+`3--.rl y��"� %:. r � '� . OL Ire- ls!} •r ��a.. •..,� ""w•i ') ..> ui _. . + � sr .l ��a �._a - e VME �� J.y ) . �� +*a C Zs ' S s_s. r _ � � � � � , is^•. v ` � -�"s'� � • A .l < < rr X t„ _• �� 1�`•.�"� � d��'` ��t.+.- sir ' t �'� �P f3 _ -t'` �. > •,1�i•. ' - ,.r r �y ,+�ajy.l' . }r_. y f , aa- _.� �^✓i7! �. ` . . y _.. �M. i ! .ti .r i.'•v'J � �, 7�. � t City o D ni B r f a a eat , j� Conceptual Park M ter Plans > � rram�,,__. a^ z' •+ ,�-•-ST _490— ^J06 •� ,i 1. �.,A r.+..,' ft a I COMMISSION - PRESENTATION May 18, 202�"� _ . .,T , CHESTER BYRD PARK �y•" F sV awrl,�l1 Y r ....3, M I • �® low C H EST E R BY R D PA R K ... ... . aka N Will P.J. MELI AQUATIC COMPLEX .ip aMY 0 P.J. MELI AQUATIC COMPLEX Ar -... . ..11.ij ommosul ... ..... II Exercise Path I SA I ... 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