HomeMy WebLinkAboutR-2021-080 Financial Auditing Services Authorization to Bid and Audit Committee EstablishmentRESOLUTION NO.2021-080
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, REQUESTING ADVANCE APPROVAL FROM THE
CITY COMMISSION FOR ADVERTISEMENT TO CONTRACT FINANCIAL
AUDITING SERVICES FOR THE FISCAL YEARS ENDING SEPTEMBER
30, 2021, 2022, 2023, 2024 AND 2025 WITH THREE (3) ONE (1) YEAR CITY
OPTIONAL RENEWALS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is required to conduct an annual financial audit by qualified public
accounting firms under rules of the State Auditor General; and
WHEREAS, the City Commission approved entry by the City into a financial audit
agreement with HCT Certified Public Accountants which originated on December 21, 2018
covering a three (3) year term beginning with the fiscal year ending September 30, 2018; and
WHEREAS, the agreement for financial audit services provided for two optional one (1)
year periods for the fiscal year ending September 30, 2021 and September 30, 2022 respectively;
and
WHEREAS, rather than renew the existing agreement, the City now seeks to solicit bid
proposals for financial auditing services for the fiscal year ending September 30, 2021 and
beyond, to be brought back for City Commission consideration and engagement approval; and
WHEREAS, Florida Statutes Section 218.391 establishes specific procedures pursuant to
which local governments shall solicit for and select a qualified certified public accountant and
further requires that the local government must establish an audit committee to assist in the
selection process; and
WHEREAS, the City Commission desires to establish an audit committee as a subset of
the City Commission, whose members must possess or obtain a basic understanding of
governmental financial reporting and auditing as recommended by the Florida Government
Finance Officers Association ("FGFOA") and the Florida Auditor General to recommend to the
City Commission a choice from the top three (3) audit firms which may respond to the new
solicitation to conduct the City's annual financial audit;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are true and correct and they are
incorporated by this reference into this Resolution.
Section 2. That the City Commission of the City of Dania Beach directs the
Administration to develop and publish a solicitation for proposals for City financial audit
services and make recommendations to the City Commission regarding proposals received for
annual City financial auditing services.
Section 3. That the audit committee shall be comprised of City of Dania Beach
Elected Official Commissioner Lauren Odman; Susan Nabors — Finance Director, City of North
Lauderdale; Kelly Schwartz — Assistant Finance Director, City of Margate; and Andrew Jean-
Pierre — Finance Director, City of Pompano Beach.
Section 4. That the purpose of the Audit Committee is to establish factors to use for
the evaluation of professional audit services to be provided by a CPA, publicly announce for
requests for proposals, evaluate the proposals, and rank and recommend firms in order of
preference, proposing the top three (3) firms to be considered by the City Commission for an
auditor to conduct an annual financial audit of the City in accordance with Florida Statutes
Section 218.39 for audit years of September 30, 2021, 2022, 2023, 2024 and 2025 with three one
year renewals at the City's option.
Section 5. That the existence of the Audit Committee shall terminate upon the
selection of an auditor by the City Commission.
Section 6. That all resolutions or parts of resolutions in conflict with any portion of
the provisions in this Resolution are repealed to the extent of such conflict.
Section 7. That this Resolution shall be in force and become effective immediately
upon its passage and adoption.
PASSED AND ADOPTED on June 8, 2021.
ATTEST:
THOMAS SC EIDER, CMC TAMARA
CITY CLERK �►� �O� MAYOR
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2 RESOLUTION 92021-080