HomeMy WebLinkAboutR-2021-089 KCI Work Order for Design Engineering for Corridor Landscape Master Plan to Exceed $25K and to Exceed Tree Preservation Reserve Fund ThresholdRESOLUTION NO.2021-089
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A WORK ORDER WITH KCI FOR DESIGN ENGINEERING FOR
THE CORRIDOR LANDSCAPE MASTER PLAN IN THE AMOUNT OF
THIRTY-FIVE THOUSAND DOLLARS ($35,000.00) THAT WILL EXCEED
THE ANNUAL VENDOR THRESHOLD AMOUNT OF TWENTY-FIVE
THOUSAND DOLLARS ($25,000.00); AUTHORIZING EXCEEDING THE
TREE PRESERVATION RESERVE FUND THRESHOLD IN THE AMOUNT
OF SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
to a competitive bid obtained within the last eighteen (18) months by other government agencies,
such as the federal government, state of Florida or a Florida municipality or county; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS, KCI was chosen as one of fifteen firms approved as an engineering
consultant for continuing contract services by the City Commission on January 12, 2021, under
RFQ No. 20-005 pursuant to Resolution No. 2021-007: and
WHEREAS, KCI submitted a proposal to the Public Services Department (PSD) to
develop a Corridor Landscape Master Plan; and
WHEREAS, City Administration recommends approval of a Work Order with KCI to
conduct a portion of the engineering design, Task 1 — Data Collection as part of the Corridor
Landscape Master Plan; and
WHEREAS, City Code Section 825-180(E), Tree Preservation Fund, disbursal of
conversion of assets, expenditure of over Seven Thousand Five Hundred Dollars ($7,500.00) shall
require Commission approval; and
WHEREAS, KCI expenditures are anticipated to exceed the City vendor threshold of
Twenty Five Thousand Dollars ($25,000.00);
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed to be true
and correct and they are made a part of and are incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes exceeding the Tree Preservation
Reserve Fund threshold of Seven Thousand Five Hundred Dollars ($7,500.00).
Section 3. That the proper City officials are authorized to execute a Work Order with
KCI for engineering design; a copy of the Work Order is attached as Exhibit "A" and is
incorporated into this Resolution by this reference.
Section 4. That the Public Services Department's expenditures with KCI shall be
provided from Street Repair Maintenance Account No. 001-39-06-541-46-60 in the amount of Ten
Thousand Five Hundred Dollars ($10,500.00) and from the Tree Preservation Reserve Fund in the
amount of Twenty -Four Thousand Five Hundred Dollars ($24,500.00) and will exceed the annual
fiscal year vendor threshold of Twenty -Five Thousand Dollars ($25,000.00).
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED on June 22, 2021.
ATTEST:
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ENGINEERS PLANN ERS SCIENTISTS • CONSTRUCTION MANAGERS
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1425 W Cy -press Creek Road, Suite 101 • Fort Lauderdale, FL 33309 • Phone 954-776-1616
May 12, 2021
Fernando Rodriguez
Public Works Directors
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, FL 33309
RE: Work Order Number
Corridor Landscape Master Plan
Dear Mr. Rodriguez:
In accordance with subsequent discussions between members of our association and City Staff, this
agreement between KCI ("CONSULTANT"), and the City of Dania Beach ("CITY") for professional services is
submitted for your consideration and approval. The work proposed shall be in accordance with all terms
as specified in the "Agreement between the City of Dania Beach and KCI RFQ No, 20-005."
The purpose of this Work Order is to develop a corridor landscape master plan for some of the CITY's
major corridors. The intent of the master plan will be to create cohesiveness within each corridor, enhance
the sense of place, increase tree canopy, create art areas, accent unique features, and improve the
environment of the corridor. The master plan will guide future corridor improvements and prioritize
enhancements.
Scope of Services
The master plan will address the following corridors within the CITY limits:
• Griffin Road
• Stirling Road
• US-1 (Federal Hwy)
• Dania Beach Blvd
• SE 5th Avenue
• Ravenswood Road (Anglers Ave)
TASK 1. DATA COLLECTION
1.1. Project Kickoff Meeting
The CONSULTANT will attend a project kick off meeting with CITY staff. Meeting topics to
include staff roles, contacts, information needs, program elements and the general intent and
scope of the project.
EmptoN,ec-Owned Since 1988
RISE TO THE CHALLENGE WWW.KCLCou
Deliverable:
One meeting and meeting documentation
1.2. Data Collection/Site Analysis
The CONSULTANT will coordinate with CITY to assemble any available data related to the site
and adjacent existing facilities and services. The CITY will provide roadway plans and studies in
CAD format. The CONSULTANT will conduct field visits to review adjacent facilities and services
to identify materials, context, and opportunities.
The CONSULTANT will review existing conditions of the project site and perform an analysis
including general vegetation communities, known utilities (through visible observations), views,
opportunities, connections, character, and notable features. The information will be combined
into a graphic plan. The information will directly inform the master plans.
The general vegetation communities analysis is performed to understand the contextual theme
of the roadways (not every tree will be documented). Some roadways may have multiple
themes depending on changes in roadway profiles.
Deliverable:
Site Analysis (Graphic Plan)
Opportunities and constraints report
CONSULTANT'S lump sum fee for this service shall be ................................................... $79,360.00.
TASK 2. Preliminary Corridor Landscape Master Plan
The CONSULTANT will Develop a preliminary master plan, based on the data collection and
analysis, delineating proposed species for each of the corridors. The preliminary master plan will
include the overall corridor planting theme, proposed species types and locations in plan view.
The plan will also include a rendered cross section and axonometric representative of a typical
portion of each corridor.
Based on the data collection and analysis will delineate opportunities for appropriate planting
types (large, medium and small trees and palms).
The CONSULTANT will attend 2 meetings, working with CITY staff and the Steering Committee
the CONSULTANT will develop an Inclusive list of suitable tree species and overall corridor
themes.
The preliminary master plan will include a written summary of the process, benefits, findings,
implementation opportunities and priorities.
Gnplovee-Owned Since I988
RISE TO THE CHALLENGE WWW.KCI.COM
The CONSULTANT will prepare an order of magnitude budgeting for each corridor and phasing.
The plan will include researching state and county plans for roadway improvements to identify
implementation opportunities.
The preliminary master plan will be presented to the CITY staff and the steering committee for
input. After implementing the suitable recommendation, the preliminary plan will be presented
to the City Commission.
CONSULTANT'S lump sum fee for this service shall be ................................................. $162,920.00.
TASK 3. Final Corridor Landscape Master Plan
The CONSULTANT will refine the preliminary corridor master plan into the final plan, based on
suitable recommendation from the CITY staff and Commission. This task includes one final
presentation.
CONSULTANT'S lump sum fee for this service shall be ................................................. $98,920.00.
ACCEPTANCE
Acceptance of this Work Order may be indicated by the signature of a duly authorized official of the City
in the space provided below. One signed copy of this Work Order returned to the consultant will serve as
an Agreement for site planning services between the City of Dania Beach and KCI and as a Notice to
Proceed. This contract will be binding on the parties hereto and parties' successors and assigns. Should
this proposal not be accepted with a period of sixty (60) days from the date of this proposal, it shall
become null and void.
Witnesses:
(Signature and Date)
Attest:
(Signature and Date)
RISE TO THE CHALLENGE
KCI
(Signature and Date)
Accepted by:
City of Dania Beach
(Signature and Date)
Emptutec-owned Since 1988
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TASK 4.
4.1. Management Plan to assist preservation of appropriate plant materials:
Consultant shall review the general health and structure of tree species deemed worth saving.
Consultant will develop a tree management plan to craft sustainable tree structures.
4.2. Landscape Master planning:
Consultant shall observe the sense of place and theme of each major thoroughfare and propose
a plant palette and typical layout for each thorough fare and up to 3-4 typical scenarios of each.
Each scenario will highlight an incorporate typical constraints such as sight line and safety
criteria through Florida Greenbook or the FDOT 2021 Florida Design Manual and overhead
electric. Each typical scenario will have a graphic profile created to give a visual understanding
of the recommended design.
4.3. Landscape Master plan application:
Consultant shall create a graphic to highlight which portions of each thoroughfare would fit with
each of the 3-4 typical scenarios. Graphic would also highlight areas of special interest such as
gateways, Park entries, or Bridges that could have specialize or enhanced treatments.
4.4. Landscape Master plan specialized treatments:
Consultant shall create graphic profiles to give a visual understanding of highlighted areas of
special interest such as City gateways, Park entries, or Bridges that could have specialized or
enhanced treatments. Consultant shall provide two typical options for each specialized area.
4.5. Landscape Master Plan Budgeting:
XXXXXXXXXXXX
4.6. Landscape Master Plan Phasing Plans:
The CONSULTANT shall meet with the CITY staff three times (once for project kick off and
program clarification, once for the presentation of the preliminary concepts, and once for final
concept presentation).
Emyloycc-(hvncd Since 1988
RISE TO THE CHALLENGE
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