The URL can be used to link to this page

Home My WebLink AboutR-2021-104 Debris Tank Replacement Purchase for Vac Con Truck Unit No. 517 from Southern Sewer Equipment SalesRESOLUTION NO.2021-104 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF SOLE SOURCE VENDOR, SOUTHERN SEWER EQUIPMENT SALES FOR A DEBRIS TANK REPLACEMENT FOR THE VAC CON TRUCK UNIT NO. 517 IN AN AMOUNT NOT TO EXCEED FIFTY-FIVE THOUSAND FOUR HUNDRED NINETY-SEVEN DOLLARS AND SEVENTY-THREE CENTS ($55,497.73); AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE NECESSARY PURCHASING DOCUMENTS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and materials for the city government in amounts in excess of the established monetary threshold without competitive bidding and without advertising for bids if she is authorized to do so in advance by a resolution adopted by the City Commission; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a vendor each fiscal year; and WHEREAS, the City of Dania Beach Procurement Manual, Section 15 "Sole/Single Source Purchases," Subsection 15.3.1 allows for sole source purchases; and WHEREAS, On June 11, 2021, the City posted a Notice of Intended Sole Source for Southern Sewer Equipment for a vac con debris tank replacement in Demand Star; no responses or challenges were received, therefore, Southern Sewer Equipment was certified as a sole/single source for the debris tank replacement; and WHEREAS, the Public Services Department is seeking approval to exceed the City's Twenty -Five Thousand ($25,000.00) for any necessary future services for this purchase for Fiscal Year 2020-2021 provided funding is available and appropriated in the current budget year and made in accordance with the City of Dania Beach Purchasing Policy for each fiscal year; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the purchase of the debris tank replacement for Vac Con Truck Unit No. 517 from Southern Sewer Equipment Sales as a sole source provider and authorizes the proper City officials to execute the necessary purchasing documents with Southern Sewer Equipment Sales in the amount of Fifty -Five Thousand Four Hundred Ninety Seven Dollars and Seventy -Three Cents ($55,497.73), exceeding the annual amount of Twenty -Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor. Section 3. That the purchase shall be funded from the following accounts approved by the City Commission for Fiscal year 2020-2021, in accordance with the City of Dania Beach Purchasing Policy for each fiscal year. The total cost of this purchase is Fifty Five Thousand Four Hundred Seventy Nine Dollars and Seventy Three Cents ($55,479.73) which exceeds the total balance in the accounts listed below. Upon approval, a budget transfer in the amount of Five Thousand Four Hundred Ninety Eight Dollars ($5,498.00) will be transferred into the accounts below: Water Utility Distribution 401-33-02-533-64-20 Sewer Utility Collection 402-35-02-535-64-20 Stormwater Management 403-38-01-538-64-20 Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall become effective upon its passage and adoption. PASSED AND ADOPTED on July 13, 2021. ATTEST: rc • THOMAS SCHNEIDER, CMC ty► TAMARA CITY CLERK �► �� MAYOR ��[Is U APPROVED AS TJOYORM AND CORRECTNESS: THOMAS 1. CITY ATTC 2 RESOLUTION #2021-104 QUOTE Southern Sewer Equipment Sales Date S.O. No. 3409 Industrial 27th Street 6/4/2021 164480 Fort Pierce, FL 34946 PH. NUMBER 757-375-7801 BILL TO SHIP TO CITY OF DANIA CITY OF DANIA FINANCE DEPARTMENT 1201 STIRLING ROAD 100 WEST BEACH BLVD. DANIA, FL 33004 DANIA, FL 33004 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER WRITER: GA Phone # Fax # E-mail Web Site 1-800-782-4134 772-595-9171 info@southernsewer.com www.southernsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Thomas Goodma QTY. PART NUMBER DESCRIPTION EACH TOTAL 0 MILEAGE DATE/TIME:6/4/2021 1.57 0.00 VAC-CON:10116022 MODEL 4V311LHA/1300 INSERVICE DATE: 11/11 FAILURE DATE: 12/09/2020 UNIT 4:517 MILEAGE: CHASSIS HOURS: VIN 4:1 HTWHAZT2CJ660189 MECHANICAL ISSUE QUOTE TO REMOVE AND REPLACE THE DEBRIS TANK. 0.00 0.00 1 MISC. 711-12741 DEBRIS TANK STRUCTURE ASSEMBLY 20,281.65 20,281.65 1 711-12764 DOOR STRUCTURE ASSEMBLY 5,340.48 5,340.48 1 711-53365 VACUUM BREAKER STRUCTURE ASSEMBLY 2,489.31 2,489.31 711-25410 711-25410 - INLET TRANSITION BOX 3,343.29 3,343.29 1 PAINT PAINT RED ACCORDING TO SER4 VAC -CON: 10 116022 5,358.00 5,358.00 3 680-0001 KANAFLEX - 8" X 1 FOOT 51.48 154.44 2 680-0016 POWER CLAMP, 8" FOR KANAFLEX HOSE 21.18 42.36 2.8 LBS 1 810-36100 AAPTER PLATE 36.43 36.43 1800-8884 INLET TUBE WELDMENT 8 INCH 309.84 309.84 1 800-0097 8" ADAPTER 93.63 93.63 Subtotal DAILY CREDIT CARD TRANSACTIONS ARE LIMITED TO $7,500 PER CREDIT Sales Tax (0.0%) CARD. A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. Total QUOTES ARE VALID FOR 30 DAYS Page 1 QUOTE Southern Sewer Equipment Sales Date S.O. No, 3409 Industrial 27th Street 6/4/2021 164480 Fort Pierce, FL 34946 PH. NUMBER 757-375-7801 BILL TO SHIP TO CITY OF DANIA CITY OF DANIA FINANCE DEPARTMENT 1201 STIRLING ROAD 100 WEST BEACH BLVD. DANIA, FL 33004 DANIA, FL 33004 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER WRITER: GA Phone # Fax # E-mail Web Site 1-800-782-4134 772-595-9171 info@southernsewer.com www.southemsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Thomas Goodma QTY. PART NUMBER DESCRIPTION EACH TOTAL 810-0395 FLANGE 102.40 102.40 ***weld to the rear door assembly per dassembly drawing 711-12909**** 2 MISC. 810-27071 DOOR BRACKET 80.38 160.76 ***weld to the rear door assembly 1 711-0063 DOOR LOCK TEE HANDLE ASSY. 99.23 99.23 1 711-12776 WEAR PLATE ASSY 5 TO 14 YD DIA REAR DOOR 411.78 411.78 1 711-12826 DOOR SEAL AY 72' DIA REAR DOOR 672.75 672.75 1 711-12876 DOOR SAFETY PROP ASSY-5-16 YD-REAR DOOR 188.89 188.89 1 711-51441 REAR DOOR HINGE ASSY ADJUSTABLE 666.70 666.70 1 711-12984 DEBRIS TANK SCREEN ASSEMBLY (ROUND STYLE) 1,329.18 1,329.18 1 711-21703CPC FLOAT ARM ASSEMBLY 3-14 YARD UNITS (REPLACES 711-0238) 326.09 326.09 1 711-3356 HYD DOOR LOC ASSY. ( ADDITIONAL PARTS NEEDED TO 1,842.65 1,842.65 COMPLETE UPGRADE) 1 711-38801 INLET TUBE ASSEMBLY ROUND STYLE 12" WITH HOLDING 1,035.28 1,035.28 BRACKET 1 MISC. 711-14438F4 DEBRIS TANK POWER FLUSHOUT ASSY 1,155.92 1,155.92 1 MISC. 711-14793D TANK DOOR LOCK HYD ASSY-DOOR HOLDER 2,751.95 2,751.95 1 MISC. 711-14744D VACUUM BREAKER HYDRAULICS 783.18 783.18 ASSY 2 MISC. 810-25610- BRACKET ARROWBOARD MOUNT 39.78 79.56 1 MISC. 711-17176BEACON/STROBE MOUNT ASSY 168.82 168.82 1 MISC. 692-8007 DEBRIS TANK DECAL PACKAGE 66.49 66.49 Subtotal DAILY CREDIT CARD TRANSACTIONS ARE LIMITED TO $7,500 PER CREDIT Sales Tax (0.0%) CARD. A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. Total QUOTES ARE VALID FOR 30 DAYS Page 2 QUOTE Southern Sewer Equipment Sales Date S.O. No. 3409 Industrial 27th Street 6i4i2021 164480 Fort Pierce, FL 34946 PH. NUMBER 757-375-7801 BILL TO SHIP TO CITY OF DANIA CITY OF DANIA FINANCE DEPARTMENT 1201 STIRLING ROAD 100 WEST BEACH BLVD. DANIA, FL 33004 DANIA, FL 33004 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER WRITER: GA Phone # Fax # E-mail Web Site 1-800-782-4134 772-595-9171 info@southernsewer.com www.southernsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Thomas Goodma QTY. PART NUMBER DESCRIPTION EACH TOTAL 1 MISC. 690-3010 DECAL 25TH ANNIVERSARY 71.25 71.25 1 MISC. 711-10050 GREASE ASSY DEBRIS TANK 5-16 YD 637.85 637.85 25 692-1601 REAR DOOR STRIPES WHITE NEED 25' 6.40 160.00 1 810-0184 PIN 66.55 66.55 15 680-0002HD LAYFLAT HOSE - HEAVY DUTY GREY (6") 4.20 63.00 2 680-0064 CLAMP 6" FOR 680-0002 4.01 8.02 30 LABOR LABOR BY SOUTHERN SEWER: ESTIMATED LABOR TO 115.00 3,450.00 INSTALL. 1 FREIGHT SHIPPING NOT INCLUDED IN PRICING 1,750.00 1;750.00 NOTE OTHER PARTS AND REPAIRS MAY BE FOUND WHEN 0.00 0.00 DISMANTLED. IF OTHER NEEDED REPAIRS ARE FOUND ON YOUR EQUIPMENT, YOU WILL BE NOTIFIED AS SOON AS POSSIBLE. THIS IS NOT A COMPREHENSIVE LIST. Subtotal $55,497.73 DAILY CREDIT CARD TRANSACTIONS ARE LIMITED TO $7,500 PER CREDIT Sales Tax (0.0%) CARD. 0.00 $ A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. Total $55,497.73 QUOTES ARE VALID FOR 30 DAYS Page 3