HomeMy WebLinkAboutR-2021-131 Capital Air Conditioning, Inc. Authorization to Retroactively Exceed $25K for Citywide Air Conditioning RepairsRESOLUTION NO.2021-131
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PUBLIC SERVICES
DEPARTMENT TO RETROACTIVELY EXCEED THE CITY'S VENDOR
THRESHOLD POLICY OF $25,000.00 FOR FISCAL YEAR 2020-2021 WITH
CAPITAL AIR CONDITIONING, INC., FOR CITYWIDE AIR
CONDITIONING REPAIRS, INCLUDING THE RECENT REPLACEMENT
OF AN AIR CONDITIONING UNIT; AUTHORIZING SUCH PURCHASES
MADE WITHIN CITY DEPARTMENTS' APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and
materials for the city government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a
vendor for each fiscal year; and
WHEREAS, the Public Services Department procured services from Capital Air
Conditioning, Inc. (CAC) during the current fiscal year, which provided repair and replacement
of air conditioning services for various departments; and
WHEREAS, a recent immediate need to replace an air conditioning unit caused the total
fiscal year expenditures with CAC to exceed the annual Twenty -Five Thousand Dollars
($25,000.00) City threshold for a single vendor which requires City Commission approval; and
WHEREAS, the Public Services Department is seeking approval to retroactively exceed
Twenty -Five Thousand Dollars ($25,000.00) for any necessary future services for Fiscal Year
2020-2021 provided that funding is available and appropriated in the current budget year and
made in accordance with the City Purchasing Policy for each fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "WHEREAS" clauses are ratified and confirmed, and they
are made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes air conditioning repair, replacement
services or both by Capital Air Conditioning, Inc., retroactively exceeding the annual amount of
Twenty -Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor for the fiscal
year 2020-2021.
Section 3. That all Department purchases shall be subject to and made within the
respective Departments' approved level of their respective annual budget appropriations and in
accordance with the City Purchasing Policy for each fiscal year.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on September 13, 2021.
ATTEST:
THOMAS SCHNEIDER, CMC TAMARA
CITY CLERK 1�Od` MAYOR
19SHE®
APPROVED AS TO.1�'(RM NI CORRECTNESS:
THOMAS J. AN§B
CITY ATTORNEY
2 RESOLUTION 92021-131