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Home My WebLink AboutR-2021-143 AA Office and Concierge Services Agreement and to Exceed $25KRESOLUTION NO.2021-143 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO ENTER INTO AN AGREEMENT ON BEHALF OF THE COMMUNITY DEVELOPMENT DEPARTMENT WITH AA OFFICE & CONCIERGE SERVICES IN THE AMOUNT OF TWENTY-SIX THOUSAND FOUR HUNDRED DOLLARS ($26,400.00); TO WAIVE COMPETITIVE BIDDING; TO EXCEED THE ANNUAL VENDOR TOTAL AMOUNT OF TWENTY- FIVE THOUSAND DOLLARS ($25,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if she is authorized to do so in advance by a resolution adopted by the City Commission; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a vendor each fiscal year; and WHEREAS, the Community Development Department Director has determined that virtual reception services are best done and at the least cost to the City, without competitive bidding and without advertisements for bids, by AA Office & Concierge Services; and WHEREAS, the Community Development Department is requesting City Commission approval to utilize AA Office & Concierge Services for virtual reception services as described in the Agreement which is attached as Exhibit "A" and is incorporated into this Resolution by this reference; and WHEREAS, services requested may exceed the annual vendor amount of Twenty -Five Thousand Dollars ($25,000.00) threshold for a single vendor, therefore, require City Commission approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes and ratifies the agreement for virtual reception services in the amount of Twenty -Six Thousand Four Hundred Dollars ($26,400.00) exceeding the annual amount of Twenty -Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor. Section 3. That funding for this agreement is available in Building Fund, Contractual Services, Account No. 107-15-02-524-34-10. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall become effective upon its passage and adoption. PASSED AND ADOPTED on September 28, 2021. ATTEST: r THOMAS SCNEIDER, CMC CITY CLERK TANTAR, �t15HE�1�® MAYOR APPROVED AS TO FO AND CORRECTNESS: THOMAS Y. AN O CITY ATTORN Y 2 RESOLUTION #2021-143 z� .. OFFIC & CONCIERGI 100 Biscayne Blvd. Suite 1114 Miami FL 33132 Phone: (305) 909-6969 Fax: (786) 475-5902 Email: office@aaofficeassistant.com www.aaofficeassistant.com City of Dania Beach Community Development Department Virtual Receptionist Service Proposal Phone Line Purpose: To provide the Community Development Department with a staff of Virtual Receptionists to answer phone calls and assist callers accordingly. Service Length: 12 Months - 30 Day Notice Required for Service Cancellation Flat Fee Rate: $2,200.00 per month • Call Answering Monday through Friday 8am - 4pm • 1-2 Bilingual (English/Spanish) Receptionists • Unlimited minutes per month • Phone line • Voicemail with customized greeting recording • Voicemail to email • Daily Call Report • Intake of data and transfer to appropriate department contact, if applicable • Call Routing as per the City's instructions • Relay of information to City's frequently asked questions Phone Number Assigned (OFFICE USE ONLY): 954-947-8800 Billing: Payment due every 1st of the month. Please contact billing@aaofficeassistant.com for any billing inquiries. The Company is not liable for loss or damage, or deemed in breach of the Agreement, if its failure to perform its obligations results from any of the following: Telecommunications and utilities interruptions (including loss of internet and electrical service), computer malfunctions (including malfunctioning hardware and software and peripherals), weather and climatic conditions , transportation shortages or inadequate supply of equipment, merchandise, labor, material, or energy; Compliance with any applicable law; War, acts of terrorism, strikes, natural disaster, or acts of God; or any cause beyond the Company's control. Any delay in the Company's performance resulting from any of these causes extends the time for performance accordingly or excuses performance, in whole or in part, as may be reasonable. Without limiting the foregoing, the Client acknowledges that services involving, or depending upon computers or the internet may be unreliable and that service interruptions may occur. Accordingly, the Company disclaims any representations, warranties, and covenants - express of implied - that the services the Company is to perform that involve, or depend upon, computers, software, or the internet will be provided free from interruption or malfunction. Accepted By Signature Print Name/Title Date Service Start Date Thank you for giving us the opportunity to serve you!