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Home My WebLink AboutR-2006-029 MCHarry Extension RESOLUTION NO. 2006-029 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING AN AMENDMENT TO AN ARCHITECTURAL AND DESIGN SERVICES AGREEMENT FOR THE NORTHWEST COMMUNITY OUTREACH CENTER WHICH AGREEMENT EXISTS BETWEEN THE CITY AND MCHARRY ASSOCIATES FOR BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES RELATING TO THE CDBG 31 IT YEAR GRANT, PERTAINING TO CONSTRUCTION OF THE CENTER, FOR THE AMOUNT OF $36,988.00 WITHOUT COMPETITIVE BIDDING OR ADVERTISEMENT FOR BID; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part 111, Article 3, Section 4, Subsection 0), provides that during unusual conditions or emergencies, the City Commission may, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of fifteen thousand dollars ($15,000.00) without competitive bids and without advertisement for bids; and ® WHEREAS, the City Manager has determined that it is necessary to obtain bidding and construction administration services in compliance with the 31St Year Community Development Block Grant (CDBG) for the construction of the North West Community Outreach Center; and WHEREAS, the City Manager has determined that such services can be obtained through an amendment to the existing contract with MCHarry Associates, Inc., 2780 SW Douglas Road, Miami, Florida 33133 in the amount of$36,988.00; and WHEREAS, the 31s' Year Community Development Block Grant application was submitted and approved and contemplated that bidding and construction administration services would be performed by MCHarry Associates, Inc. in the amount of$36,988.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That certain Amendment to Design Services Contract (and all Exhibits relating to that Contract) with MCHarry Associates, Inc., for professional bidding and construction services for the administration of the CDBG 31 st Year grant, pertaining to construction of the North West Outreach Center, is attached in substantial form as Exhibit "A". Section 2. That the City Manager and City Attorney are authorized to make revisions to such Amendment as are deemed necessary and proper for the best interests of the City. Such Amendment shall not be deemed accepted by the City unless and until the City has completed its execution of the document. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. • PASSED AND ADOPTED on February 14, 2006. ANNE CASTRO MAYOR-COMMISSIONER AT EST: ROLL CALL: I - COMMISSIONER ANTON - YES OZtw _ �—� COMMISSIONER BERTINO - YES LOUISE STILSON, CMC COMMISSIONER MCELYEA - YES CITY CLERK VICE-MAYOR FLURY - YES MAYOR CASTRO - YES APPROVED AS TO FORM AND CORRECTNESS: BY: —1 1 q 1 4, A TH MAS J. AO1 BRO CITY A TORNEY 2 RESOLUTION 42006-029 I.Z CITY OF DANIA BEACH76 Agenda Item# Agenda Request Database Date of Commission Meeting: 2/14/2006 Adopt Resolution ® Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid /RFP ❑ Presentation ❑ Continued from: Approve amendment to MCHarry Associates agreement to include bidding and construction administration services in accordance with the 31 st Year Community Development Block Grant(CDBG) in the amount of$36,988.00. .,;Wh Action �S=I�eCe$sa . �� , ti.xa'"� �»` �'i F�i^�' %>g � n�' �� `,�✓r# "�^ r�i.�5a�r �»g'?, `� �� 'a�,�l�'br�� '� g�'� x,{ � a3 "��,, Commission approved the submittal, acceptance if approved and execution of the 31 st Year Community Development Block Grant (CDBG) for the construction of the NorthWest Community Outreach Center. The grant application states that MCHarry Associates will be the Project Manager, providing bidding and construction administration services. The grant also states that the cost ($36,988.00)would be funded with the 31 st Year CDBG grant money. The completed application was not attached to resolution when it was passed by Commission, therefore a resolution is needed to approve the amendment to the MCHarry Associates Architectural and Design Services Agreement to include the bidding and construction services. I What Action Accomplisheskg- ' � �x r�`�' ;;,�k i .s`�..�.x...:�^ ..` '7..r: f �� 4,..'i», .3e,u.r.``�..�. b ir�> �.a.�fir».. t ,. :,z.�, .tt. he ability for staff to move forward with the project and provide approval to MCHarry Associates to begin the bidding process for this project. � "A ,� M #r .�.,✓'4�,R-` Y� +�.a "$§�',: h>k ". .. ,�,._ a�$'' "..�'e�,i,� �a..�'�. wa+,aw'a�.,.c '� .M�v:� � v:�.a#`;+ ::..Er.s..�...uu,a ',.�as sa. Dept: Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑X Capital: ❑ Summa ;,Ex lanation/Background= = X � °- '� h� 3 �t,"' a ri�i.a., As part of the 29th Year CDBG, the City, through competitive bidding, entered into an agreement with MCHarry Associates to provide design and architectural services for the design of the NorthWest Community Outreach Center. The design was presented to the community and to the Commission for approval. The 31 st Year CDBG was submitted and approved for the construction of the NorthWest Community Outreach Center with MCHarry Associates named in the grant application as Project Manager, which provides bidding and construction services in the amount of$36,988.00. Staff requests approval to amend the Architectural and Design Services Agreement with MCHarry Associates to include bidding and construction services in the amount of$36,988.00 in compliance with the 31 st Year Community Development Block Grant (CDBG). Fiscal lmpactlCost Summary Exhibits AttachedMix Resolution Amendment Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Authorized Signatures M a Submitted by Bonnie Temchuk Date 02/07/06 Department Director Bonnie Temchuk Date 02/07/06 HR Director Date Finance Director Patricia Varney Date 02/07/06 City Attorney Thomas J. Ansbro Date City Manager Ivan Pato Date 02/08/06 Citv., erk Use 4� Commission Action: Approved: 7 Denied: ❑ Continued to: 0 9t FLORIDA February 16, 2006 Javier Torres Project Manager MC Harry Associates, Inc. 2780 SW Douglas Road, Suite 302 Miami, FL 33133 RE: AMENDMENT TO THE AGREEMENT BETWEEN MC HARRY ASSOCIATES, INC. AND THE CITY OF DANIA BEACH Dear Mr. Torres: • On February 14, 2006, the Dania Beach City Commission adopted Resolution No. 2006-029, approving an Amendment to the existing Agreement for the Northwest Community Outreach Center. We enclose two originals of the agreement for execution by your company. Upon execution, please return them to our office. Once ' these documents are signed by our City officials, we will send you an original for your records, as well as a copy of the above-mentioned Resolution. If you have any questions regarding this agreement, please contact Bonnie Temchuk, Assistant to the City Manager, at 954-924-3613. Sincerely, Miriam Nasser Deputy City Clerk • Enclosures "Broward's First City' 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dania-beach.fl.us AMENDMENT TO CITY-ARCHITECT SERVICES AGREEMENT • BETWEEN THE CITY OF DANIA BEACH AND MCHARRY ASSOCIATES INC. THIS IS AN AMENDMENT TO THE MAY 3, 2004 CITY-ARCHITECT SERVICES AGREEMENT (`'Amendment"), which Amendment is made on February 14, 2006, between the CITY OF DANIA BEACH (''City"), a municipal corporation organized and existing under the laws of the State of Florida, and MCHARRY ASSOCIATES, INC. ("Architect"), a professional association organized and existing under the laws of the State of Florida. WHEREAS, City and Architect entered into the above-referenced Services Agreement on May 3, 2004, in connection with design of the North West Community Outreach Center;and WHEREAS, plans developed for the construction now need to begin the bidding and construction phase in accordance with the 3 1" Year Community Development Block Grant; NOW, THEREFORE, in consideration of the mutual promises contained in this Amendment and other good and valuable consideration, the receipt and adequacy of which are acknowledged and agreed upon, the parties agree as follows: 1. Recitals: The foregoing recitals are true and correct and they are incorporated into this Agreement. 2. Attached to this Amendment and incorporated by reference into it is an October 14, 2004 Additional Services Proposal sent by the Architect to the Assistant to the City Manager, outlining the additional services to be performed. 3. The cost for any and all additional services shall not exceed the sum of $36,988.00. 4. Except as specifically provided in this Amendment, all other terms and conditions of the Services Agreement remain in full force and fully in effect. r' IN WITNESS OF THE FOREGOING, the parties have signed this Amendment effective on the date first written above. CITY: ATTEST: CITY OF DANIA BEACH, a Florida Municipal Corporation LOUISE STILSON CITY CLERK ANNE CASTRO, MAYOR APPROVED FOR FOR AND CORRECTN S. r� i ' IVAN PATO, CITY MANAGER THOMAS J. N BRO CITY ATTORNEY MCHARRY ASSOCIATES, INC. • By: Signature Print Title: Print Name: (CORPORATE SEAL) 2 2 � , \ ) . � . . § � 2 < < } } j \} &\- /k � - f{ ) 2 } /\ $(\ §\) \ w,a /; \ ® ; E _ , ° j` a } #2 \/ \ } I ct §a )7 o !| f / \ \ } I \ { ƒ~ _ / ) f E ; ; § } jE"i o �} / }� [ � ) « `! f ( m - - - \ £Gy: »�§ ` 5 ! \\\\\\ \ )\\\\