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Home My WebLink AboutR-2006-082 Midyear FY 2006 RESOLUTION NO. 2006-082 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, PROVIDING FOR FUND TRANSFERS AND APPROPRIATION OF FUNDS FOR FISCAL YEAR 2005-2006 AS A MID-YEAR BUDGET AMENDMENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Dania Beach approved a budget for fiscal year 2005-2006 in September, 2005; and WHEREAS, in April, 2006 the Department of Finance of the City performed a mid-year review and projected the year-end expenditures and revenues of all funds for Fiscal Year 2006; and WHEREAS, certain changes to the 2005-2006 fiscal year budget of appropriations for expenditures have been identified; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the General Fund and Tree Preservation Budget for the fiscal year 2005- 2006 are amended as per Attachment "A", incorporated by this reference. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on May 9, 2006. ATTEST: G2 PATRICIAFLUKY MAYOR—COMMISSIONER LOUISE STILSON, CMC CITY CLERK APPROVED AS O AND CORRECTNESS: BY: T THOMAS J)'A&gdRO CITY ATTORNEY Budget Transfers/Appropriations Attachment"A" FY 06 Mid Year Revisions Current Increase Revised FY 2006 (Decrease) Budget Explanation GENERAL FUND BUDGET APPROPRIATION 001-0000-311.01-01 Debt Service Ad Valorem Tax $0 $433,218 $433,218 G. O.Bond debt service. It was originally budgeted under Debt 001-0000-311.02-01 Service Fund,however, Debt Service Tax Discount $0 -$21,661 -$21,661 according to accounting rules,it has to be recognized in the 001-1800-519.91-80 General Fund and then transfer Trans. To Debt Svc.Fund $0 $411,557 $411,557 to the Debt Service Fund 001-0000-313.10-10 Electricity Franchise Tax $1,779,000 $40,000 $1,819,000 001-4101-541.43-10 Sprinkler Systems in the streets Streets-water $6,610 $10,000 $16,610 medians . 0014101-541.43-20 $220,000 $30,000 $250,000 Additional lighting,lights at Streets-Electricity annexed area and higher rate 001-0000-313.10-10 Electricity Franchise Tax $1,819,000 $27,000 $1,846,000 Fund for Iler Planning Group 001-0000-314-10-00 profession srevice for the Electricity Utility Tax $1,977,000 570,000 $2,047,000 preparation of the CRA zoning district 001-1501-515.31-10 Professional Service $177,915 597,000 $274,915 001-0000-361.01-01 Interest Earnings $340,000 $49,295 $389,295 001-7202-572.13-10 Part-time salaries $87,197 $30,000 $117,197 Provide lifeguard duties at the 001-7202-572-21.XX north side of the beach. FICA $23,245 $1,860 525,105 Medicare $5,436 $435 $5,871 Water utility expenses for-beach Budget Transfers/Appropriations Attachment"A" FY 06 Mid Year Revisions Current Increase Revised • FY 2006 (Decrease) Budget Explanation operation. City of Hollywood 001-7202-572.43-10 $0 $17,000 $17,000 provided the service but failed to Water bill the City until September of 2005. Budget Transfers/Appropriations Attachment"A" FY 06 Mid Year Revisions Current Increase Revised FY 2006 (Decrease) Budget Explanation BUDGET TRANSFER FROM CONTINGENCY 001-1800-519.93-10 Contingency $688,443 -$576,445 $111,998 001-1800-519.31-10 Professional Services $307,212 $25,000 $332,212 CRA Marketing Brochure 001-1800-519.5290 Hurricane Expenses $0 $433,898 $433,898 Hurricane preparation and 001-2201-522.14-11 recovery expenses Fire-Hurricane OT $0 $26,114 $26,114 001-3904-572-14.11 Parks-Hurricane OT $0 $5,805 $5,805 001-4101-541-14.11 Streets-Hurricane OT $0 $6,211 $6,211 001-2201-522-12-11 Fire-Hurricane Regular $0 $3,020 $3,020 001-3904-572-12.11 Parks-Hurricane Regular $0 $1,255 $1,255 001-4101-541.12-11 Streets-Hurricane Regular $0 $2,412 $2,412 001-7203-572.64-30 C.W. Thomas Equipment $0 $10,000 $10,000 Lightning Prediction System O01-7202-572.64-30 Beach Equipment $0 $20,000 $20,000 Lightning Prediction System 001-7207--572.64-30 P.J.Meli Equipment $0 $10,000 $10,000 Lightning Prediction System 001-7205-572.64-30 Frost Park $0 $10,000 $10,000 Lightning Prediction System 001-1800-519.44-20 Trailer rental and hook up of Trailer Rentals $0 $22,730 $22,730 utilities to provide office for Administration during City Hall renovations. TREE PRESER VATION FUND 102-0000-369.01-01 Mis.Revenue $12,213 $25,000 $37,213 1024101-541.52-20 $6,000 $25,000 $31,000 Replenish tree inventory Mis. Supplies CITY OF DANIA BEACH7- Agenda Item# v7 --�� Request Agenda A Re g q terms Date of Commission Meeting: 5/9/2006 Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid/RFP ❑ Presentation ❑ Continued from: Al Requested Action {Itlenfrty appropnate Action Or MOt10n) Mid-year Adjustment to FY 2006 budget To avoid overspent departmental allocated expenses. 9 M What Action Accomplishes a V ._. .., Purchasing Requests ONLY x Z Dept: Acct#: Amt: Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Summa', Xplanation/Background sek M g, 0,. A mid-year analysis of the City's finances for all funds was performed. Certain line items require budget amendments. . .,V Fiscal Irnpact/Cgst Summary n .. ExhibttsAttachecl � 1 as w Staff Memo Resolution Exhibit A Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Patricia Varney Date 05/01/06 Department Director Date HR Director Date Finance Director Patricia Varney Date 05/01/06 City Attorney Thomas J. Ansbro Date 05/01/06 City Manager Ivan Pato Date 05/02/06 City Clerk Use �, 0,� E; ... . ,_,:. .a . ��... . .... .:. .... .. <: . ,.. _. �,.. . d as iA Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ CITY OF DANIA BEACH DEPARTMENT OF FINANCE MEMORANDUM TO: Ivan Pato, City Manager Memo: DF-06-19 FROM:Patricia Varney, Director of Finance DATE: April 25, 2006 SUBJECT: Mid-year Review of FY 2006 budget Purpose Forecast City's finances as of September 30, 2006. Background The Finance Department analyzed the City's revenues and expenditures as of March 30, 2006 and based on this analysis a projection of year-end finances was performed. A detail analysis is as follows: General Fund: Certain revenue sources are projecting additional revenues may be received when compared to budget. They are as follows: 1) Electric Franchise Fees and Electric Utility Taxes: $150,000, The increase is due to FPL's increase in rate effective January 2006. 2) Building Permits: $70,000 Increase of activities due to development and hurricane replacement and repairs. 3) Half Cents Sales Tax: $106,000 This revenue source is budgeted by the State. The higher revenue is probably attributed to hurricane recovery spending. 4) Interest Earnings: $440,000 The increase is attributed to higher interest rates and diversification of investment options. However,there are also a few revenue sources projected to have a shortfall. They are as follows: 1) Plan reviews: $27,000 The shortfall is attributed to the engineer position vacancy for the first six months. 2) Utility Permit Fee and Solid Waste Permit Fee: $57,000 3) Lien Inquiry Fee: $15,000 Due to rising interest rates and property value in Broward County less lien activities occurred in this fiscal year. 4) Fire Inspection Fees: $67,000 • Shortfall is attributed to staff vacancies during the first half of the year. As for expenditures, it is forecasted that most departmental expenditures will come in within budget with the exception of certain projects approved by the Commission during the past few months and funding has not been identified. There have also been some unforeseen circumstances that cause some shortage. 1) Staff is recommending some of the required funding be transferred from Contingency. They are as follows: a) CRA Marketing brochure: $25,000 b) Hurricane expenses: FEMA just completed issuing Public Work Orders for the City. The total amount is $4.3 million. The City's 12.5% share of the estimate cost net of insurance proceeds is: $478,715. c) Lightning Prediction System: $50,000 d) $22,730 in General Administration for the rentals and hook up of utilities, for a trailer office during City Hall renovations. Target project start date is June, 2006. After the above transfers, the available contingency will be$111,998. 2) Other additional funding requires are as follows: Staff is recommending appropriation of electric franchise fees, utility taxes and interest earnings which is projected to have a surplus: a) $42,500 in the Streets Division. An audit performed by the County reflects that lighting at Griffin and Stirling Road in the annexed area are still billed and paid by the County. The City is currently communicating with FDOT to see if they would be responsible for those lights instead. Also, due to increase in rates, fuel surcharge, and additional lights installed at Stirling Road, this line item is projected to have a shortfall of$30,000. Additionally, due to a large volume of unaccounted raw water, it was realized all sprinkler systems in the street medians did not have an installed water meter. Meters were installed at the beginning of this fiscal year. An estimate of approximately$10,000 shortfall will be recognized for year end. b) Iler Planning Group for the preparation of CRA zoning district: $97,000 (an additional $20,000 will be able to fund from department's vacancies) c) With the manning of the north portion of the beach part-time salaries of the Beach Division will be short by approximately$30,000. Also, when the City of Hollywood installed a new meter at the Beach a few years ago, they failed to bill the City until this fiscal year. An estimate of$17,000 of water utility expense will be incurred in fiscal year 2006 which was not budgeted. d) The worker's compensation audit by the carrier reflects the premium the City paid for FY 2005 based on actual salaries was short by $67,000. This amount is allocated to each department based on the state worker's compensation rate and most departments are able to absorb the cost. The shortfall when compared to budget for this line item is $27,940. However, we believe in FY 2007 when the audit is performed for this year's premium, the City will also realize a shortfall in the premium paid. • Enterprise Funds: There appears to be no concerns in the Water, Sewer or Stormwater Fund. Projection of year-end ® revenues and expenditures for all these three funds are within budget. Tree Preservation Fund Public Services Department is requesting for an additional $25,000 to be appropriated from fund balance to replenish trees inventory in the nursery. •