HomeMy WebLinkAboutR-2006-093 Ashbritt 2006 RESOLUTION NO. 2006-093
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AGREEMENT ON BEHALF OF THE CITY WITH ASHBRITT, INC., A
FLORIDA CORPORATION, FOR DISASTER RECOVERY SERVICES
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of $15,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a resolution
adopted by the City Commission and if such purchases are made pursuant to a competitive bid
obtained within the last twelve (12) months by other governmental agencies such as the federal
government, State of Florida or a Florida county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to have an agreement to
provide for disaster recovery services for the City; and
WHEREAS, the City Manager has determined that such services can best be obtained
pursuant to an agreement with Ashbritt, Inc; under the Town of Davie Bid no. B-05-86, valid
through August 17, 2007, a copy of which is attached to this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute an agreement between
Ashbritt, Inc. and the City for disaster recovery services, in connection with the current Town of
Davie contract valid through August 17, 2007, a copy of which is attached and identified as
Exhibit "A"; provided, however, that if Ashbritt contracts with any other governmental agency in
the South Florida area and service rates are lower than those afforded to the Town of Davie, then
Ashbritt shall provide such services at the lower rates to the City.
Section 2. That all resolutions or parts of resolutions in conflict with'this Resolution are
repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on May 23, 2006.
/4;e-1
PATRICIA FLURY
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
BY: 1 i i .A
THbM�'S JLANS RO
CITY ATTORNEY
2 RESOLUTION#2006-093
CITE( OF DANIA BEACH
Agenda Item# .
Agenda Request Database
Date of Commission Meeting: 5/23/2006
Adopt Resolution ❑X Adopt Ordinance(1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid/RFP ❑ presentation ❑ Continued from:
RequestedActlons {idenfity app�opaate Action or Motion} �� Y
Approval of resolution to come to agreement with Ashbritt Inc., for Disaster Recovery Services
CIO
VllhY Action is A.
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Axik, ,",'
To meet requirements for services in case of any type of disaster
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Meets Federal requirements as well as assuring we have services if needed
A Purchasing Requests ONLY t: �L � � x xz
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Dept: Acct#: Amt:
Fund: General: ❑ water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Summary Explanation/BackgroundlM �� x ty ' ig
After the past few hurricane seasons it has become clearer then ever we need to always be prepared and will need
outside help in case of disasters. Ashbritt has been under contract with the City for a number of years and has always
been able to provide the City with its needs as required.
.,,. A
Fiscal lmpact/Cost Summary
s
None, contract is no cost and only becomes effective if some types of disaster services are needed. City controls all
scope of services.
AxhlbttS A�l3ChPidc j
Memo
Davie contract
Resolution
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
•Authorlaed Signatures � �r�€ � �' a i �� � �� �, �� r � �� � �, �r�ig, i
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Submitted by
Leo Williams Date 05/12/06
Department Director
Dominic Orlando Date 05/17/06
HR Director
Date
Finance Director
Patricia Varney Date 05/17/06
City Attorney
Thomas J. Ansbro Date 05/17/06
City Manage
Date
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Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
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City of Dania Beach
e �' Department of Public Services
w. ,
100 West Dania Beach Blvd Dania Beach FL 33004 (954)924-3741 (954)-923-1109 w � .,.,.�( .._...
(fax)
MEMORANDUM
To: Mayor Patricia Flury
Vice Mayor Robert Anton
Commissioner Anne Castro
Commissioner John Bertino
Commissioner C. K. McElyea
FROM: Ivan Pato, City Manager
VIA: Dominic Orlando, P.E. Director of Public Services
BY: Leo Williams, Public Services Superintendent LAW
Date: May 12, 2006
•Staff is recommending the approval by the Commission at the May 23, 2006 meeting of allowing
agreement of a contract for Disaster Relief Services with Ashbritt Inc., for the period of one year with
renewal options as spelled out in the current City of Davie contract. There is no cost associated with
this contract unless there is a need'due to a natural disaster such as a hurricane. During last few years
of active hurricane seasons Ashbritt has been very responsive and helpful in achieving the very quick
clean up we accomplished and were more then able to provide whatever help we requested despite
the volume of need this State required. They are the providers of this service to many Broward
County municipalities and can provide us with all needed coordination and services if necessary.
M
REQUEST
FOR
PROPOSAL
DISASTER RECOVERY SERVICES
Town of Davie
Purchasing Division
6591 SW 45 Street
Davie, Florida 33314
(954)797-1240
TABLE OF CONTENTS
PART I GENERAL INFORMATION
PAGE
1-1 Definitions RFP-4
1-2 Purpose RFP-4
1-3 Proposal Submission and Withdrawal RFP-4
1-4 Invitation to Propose RFP-4
1-5 Developments Costs RFP-4
1-6 Inquiries RFP-5
1-7 Pre-Proposal Meeting RFP-5
1-8 Addenda RFP-5
1-9 Selection Process RFP-5
1-10 Award RFP-5
1-11 News Releases RFP-6
1-12 Licenses RFP-6
1-13 Public Entity Crimes RFP-6
1-14 Blank
1-15 Drug-Free Work Place RFP-6
1-16 Political Campaigns RFP-6
1-17 Insurance RFP-6&7
1-18 Indemnification RFP-7& 8
1-19 Bonds RFP-8
1-20 Annual Re-certification RFP-8
1-21 Safety and Health Regulations RFP-9
1-22 Non-Assignment RFP 9
1-23 Permits,Certificates, and Licenses RFP-9
1-24 Non-Exclusive Contract RFP-9
1-25 Security Measures RFP-9
PART II STATEMENT OF WORK
2-1 Work Objective RFP-9& 10
2-2 Background History RFP-10
2-3 Pre-Deployment Strategy RFP-10
2-4 Scope of Work RFP-10
2-5 Work Products Required RFP-13& 14
2-6 Performance Schedule RFP-14
2-7 Term of Agreement RFP-14
2-8 Termination of Agreement RFP-14
2-9 Acceptance and Payment RFP-14
2-10 Purchasing Agreements with other Government Agencies RFP-15
2-11 Subcontracting RFP-15
PART III INSTRUCTIONS FOR PREPARING PROPOSALS
3-1 Proposal Format RFP 15 17
PART IV EVALUATION OF PROPOSALS
4-1 Evaluation Method and Criteria RFP-1
2. GENERAL INFORMATION
3.1 PART 1
1-1 DEFINITIONS
For the purposes of this Request for Proposal,"proposer"shall mean contractors, consultants, proposers, organizations,firms,
or other persons submitting a response to this Request for Proposal.
1-2 PURPOSE
This Request for Proposals (RFP)provides guidelines for the submission of proposals in response to DISASTER RECOVERY
SERVICES.
1-3 PROPOSAL SUBMISSION AND WITHDRAWAL
The Town of Davie shall not be held responsible for the content of RFP packages obtained from any third parry source nor will
the Town be responsible for providing addenda to potential proposers who receive a RFP package from other sources than
the Town of Davie Purchasing Division. Municipalities and other governmental entities are able to utilize any contract or
purchase order resulting from this bid.
The Town will receive proposals at the following address:
3.1.1. TOWN OF DAVIE
Purchasing Division/Town Hall
6591 SW 45 Street
Davie, Florida 33314
To facilitate processing please mark the outside of the envelope as follows: RFP No., Disaster Recovery Services. The
envelope shall also include the proposer's return address.
Proposers shall submit one original and six copies (total of seven sets)of the proposal in a sealed, envelope marked as
noted above. A proposer may submit the proposal in by personal delivery or by mail.
2.1.2. THE TOWN MUST RECEIVE ALL PROPOSALS BY 2:00 P.M. ON.
The Town cautions proposers to assure actual delivery of mailed or hand-delivered proposals directly to the Town's
Purchasing Division at Town Hall, 6591 SW 45 Street, Davie, Florida, and Florida prior to the deadline set for receiving
proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (954) 797-1240,before proposal
closing time. A proposal received by the Town of Davie Purchasing Division after the established deadline will be returned
unopened to the proposer.
Proposers may withdraw their proposals by notifying the TOWN in writing at any time prior to the deadline for proposal
submittal. After the deadline, proposals once opened become a public record of the Town and will not be returned to the
proposers. All proposals submitted shall be valid for a period of ninety(90)calendar days from the day of proposal opening.
Upon opening proposals are subject to public disclosure consistent with Chapter 119, Florida Statutes. Proposers must invoke
the exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be
protected, state the reasons why such exclusion from public disclosure is necessary and the legal basis for such exemption,
including a specific statutory citation for such exemption.
1-4 INVITATION TO PROPOSE
The Town solicits offers for the services of responsible proposers to provide all necessary equipment, materials, supervision.
operators, and laborers for disaster recovery services which can be created from unpredicted events such as, but not limited
to; hurricanes, floods,tornadoes,sink holes, terrorism, other types of weather events and/or natural or technolog ical disasters.
1-5 DEVELOPMENT COSTS
Neither the Town nor its representatives shall be liable for any expenses incurred in connection with preparation of a response
to this RFP. Proposers should prepare their proposals simply and economically, providing a straightforward and concise
description of the proposer's ability to meet the requirements of the RFP.
4
. 1-6 INQUIRIES
1-7 PRE-PROPOSAL MEETING
All interested parties are invited to attend a pre-proposal meeting bid meeting scheduled on June at 2:00 PM.
in the Town Hall Community Room, 6591 SW 45 Street, Davie. Vendors are urged to be prompt and be familiarized with the
proposal documents.
At this time,the Town's representative(s)will be available to answer questions relative to this "Request for Proposal'. Any
modifications may be presented in writing to,or discussed with the Town's representative as possible amendments to the
"Request for Proposal". The pre-proposal meeting is not mandatory.
The TOWN may record its responses to inquiries and any supplemental instructions in the form of written addenda. The Town
may mail written addenda before the date fixed for receiving the proposals. Proposers shall contact the Town to ascertain
whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation
given before the RFP opening will not be binding.
All proposers are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be
brought to the attention of the Town through written communication with the Town prior to the opening of the proposals.
1-8 ADDENDA
If revisions become necessary, the Town will provide written addenda to all proposers who have received the RFP from the
Purchasing Division. Addenda will be issued by facsimile or by mail. The Town shall not be responsible for providing said
addenda to potential bidders who receive a proposal package from other sources. All addenda issued by the Town will
include a receipt form which must be signed and included with any proposals that are submitted to the Town. In the event
multiple addenda are issued, a separate receipt for each addendum must be included with the proposal at the time it is
submitted to the Town.
• 1-9 SELECTION PROCESS
In its discretion the Town may require any proposer to make an oral presentation of the proposal or provide demonstrations,
telephone conference questionnaires/presentations, or submission of further written literature. These
presentations/demonstrations/questionnaires provide an opportunity for the proposer to clarify the proposal for the Town. The
Town will schedule any such presentations or requests for information.
Complete proposal packages will be evaluated by Town personnel taking price into consideration along with the proposer's
ability to meet or exceed the qualifications and criteria established and being able to ensure prompt and efficient service to the
Town.
1-10 AWARD
Once the proposals are opened, the proposals will be evaluated by Town personnel taking into consideration the criteria
stipulated in the RFP. The Town will make an award to the proposer(s) who submit the proposal judged by the Town to be
most advantageous. The Town anticipates awarding one contract but reserves the right to award more than one if in its best
interest to do so.
The proposer understands that this RFP does not constitute an offer or a contract with the Town. A contract shall not be
deemed to exist and is not binding until proposals are reviewed and accepted by appointed staff, the best proposal has been
identified, negotiations with the Proposer have been authorized by the appropriate level of authority within the Town, and
when required, an agreement has been executed by parties and approved by the appropriate level of authority within the
Town. A sample agreement is attached to this RFP. Proposers are advised that any contract, which may result from the
RFP, may deviate from the sample agreement.
In the event the parties are unable to negotiate terms acceptable to the Town, the Town may determine to accept the offer o'
the second most responsive and responsible Proposer determined by the selection committee, or it may resolicil proposals, at
its option.
The Town reserves the right to reject all proposals, to waive non-material, technical variances or infirmities in the proposal, to
abandon the project or to solicit and re-advertise for other proposals. The Town may in its discretion waive any informalities
and irregularities contained in a proposal or in the manner of its submittal and award a contract thereafter.
Proposer warrants to Town that it is not insolvent, it is not in bankruptcy proceedings or receivership, nor is it engaged in or
• threatened with any litigation, arbitration or other legal or administrative proceedings or investigations of any kind which would
have an adverse effect on its ability to perform its obligations under the Contract.
The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. Proposer shall disclose with their proposal
the name of any officer, director, partner, proprietor, associate or agent who is also a public officer or employee of the Town or
any of its agencies. Further, all proposers must disclose the name of any public officer or employee of the Town who owns,
directly or indirectly,an interest of five percent(5%) or more in the proposer's firm or any of its branches or affiliate companies.
Coordination of awarded contract to be with Town of Davie Public Works Director.
1-11 NEWS RELEASES
The proposer shall obtain the prior approval of the Town Administrator's office of all news releases or other publicity pertaining
to this RFP or the service,study or project to which it relates generated by the Proposer or its agents.
1-12 LICENSES
Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State
of Florida at the time of RFP receipt. The proposal of any proposer that is not fully licensed and certified shall be rejected.
1-13 PUBLIC ENTITY CRIMES
In accordance with the applicable portions of Section 287.133, Florida Statutes, which reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a
public entity may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."
1-14 LEFT BLANK INTENTIONALLY
1-15 DRUG-FREE WORK PLACE
• Preference shall be given to businesses with Drug-Free.Work Place (DFW) programs. Whenever two or more proposals
which are equal with respect to price, quality, and service are received by the Town for the procurement of commodities or
contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-16 POLITICAL CAMPAIGNS
During the term of this Agreement,the Contractor/Proposer or any employee or associate, shall not be involved in any political
campaign for the Town of Davie elective office nor make financial contributions to any such campaign.
1-17 INSURANCE
The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions
specified herein. In the event the proposer is a governmental entity or a self-insured organization, different insurance
requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the proposer's
insurance coverage, policies, or capabilities may be grounds for rejection of the proposal and rescission of any awarded
contract.
3.2 INSURANCE REQUIREMENTS(proof of ability to obtain to be submitted with proposal)
3.2.1.WORKER'S COMPENSATION
The proposer shall procure and maintain, for the life of this Contract/Agreement, Worker's Compensation Insurance covering
all employees with limits meeting all applicable state and federal laws. This coverage shall include Employers' Liability with
limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all
applicable state and federal laws. This coverage shall extend to any subcontractor that does not have their own Workers'
Compensation and Employer's Liability Insurance. Thirty (30) days notice of cancellation is required and must be provided to
the Town of Davie via Certified Mail.
6
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3.2.2. COMMERCIAL GENERAL LIABILITY
The proposer shall procure and maintain,for the life of this Contract/Agreement, Commercial General Liability Insurance. This
coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent Proposers'
Products and Completed Operations and Contractual Liability. This policy shall provide coverage for death,personal injury or
property damage that could arise directly or indirectly from the performance of this Agreement.
The Minimum Limits of Coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily injury Liability and
Property Damage Liability with a$10,000 deductible.
The Town of Davie must be named as an additional insured. The additional insured requirement is waived if Owners and
Proposers' Protective Coverage is also provided, or required. Thirty(30) days written notice must be provided to the Town of
Davie via Certified Mail in the event of cancellation.
3.2.3. BUSINESS AUTOMOBILE LIABILITY
The proposer shall procure and maintain,for the life of the Contract/Agreement,Business Automobile Liability Insurance.
The minimum limits of coverage shall be $500,000 per occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This coverage shall be an"Any Auto"or"Comprehensive Form"type policy.
In the event that the Proposer does not own any vehicles, we will accept hired and non-owned coverage in the amounts listed
above. In addition, we will require an affidavit signed by the Proposer indicating the following:
does not own any vehicles.
"Company Name"
In the event we acquire any vehicles throughout the term of his Contract/Agreement,
agrees to purchase"Any Auto"or
"Company Name"
Comprehensive Form coverage as of the da of a uis 'on.
2.1.2.1. Proposer's Signature:
Thirty(30)days written notice must be provi ed t the wn of Davie via Certified Mail in the event of cancellation.
3.2.4.SUPPLEMENTAL PROVISIONS
1. The insurance coverage and conditions afforded by this policy(s)shall not be suspended, voided, canceled or
modified,except after thirty(30) days prior written notice by Certified Mail, Return Receipt Requested, has been given
to the Town of Davie's department that originated this contract.
2. Certificates of Insurance meeting the specific required provision specified within this Contract/Agreement shall be
forwarded to the Town of Davie Department that originated the contract, and approved prior to the start of any work or
the possession of any Town property or the commencement of services,as application...
1-18 INDEMNIFICATION/HOLD HARMLESS AGREEMENT
Contractor shall, in addition to any other obligation to indemnify the Town of Davie Florida and to the fullest extent permitted
by law, indemnify and hold harmless the Town of Davie, its officials, and employees from and against all claims, actions,
liabilities, losses (including economic losses), and costs arising out of any bodily injury, sickness, disease or death,or injury to
or destruction of tangible property including the loss of use resulting there from, or any other damage or loss caused by any
negligent act, error or omission, recklessness, or intentionally wrongful conduct of the Contractor, any subcontractor, or
anyone directly or indirectly employed by any of them.
The indemnification obligations hereunder shall not be limited by any limitation on the amount, type of damages,
compensation or benefits payable by or for the Contractor or any subcontractor under any contract or agreement or under
worker's compensation acts;disability benefit acts, other employee benefit acts or any statutory bar.
Any cost of expenses, including attorney's fees, appellate, bankruptcy or defense counsel fees incurred by the Town of Davie
to enforce this Indemnification clause shall be borne by the Contractor. The obligations contained in this Indemnification
Clause shall continue indefinitely and survive the cancellation,termination, expiration, lapse or suspension of this agreement.
1-19 BONDS
3.3. Bid Bond
Each proposal shall be accompanied by an original Bid Security in the form of a surety company Bid Bond or certified check,
drawn upon any State or National Bank in Florida, payable to the Town of Davie in an amount not less than one million
dollars ($1,000,000.00). Any proposal received without a Bid Security will be rejected and returned. Faxed bid bonds
will not be acceptable. Bid Securities will be returned within seven (7) days after the TOWN and the awarded Contractor
have executed the Contract, or if no Contract has been awarded, within 90 days after the date of opening of Request fcr
Proposals, or upon demand of Proposer at any time thereafter, so long as he has not been notified of acceptance of his Bid.
The Bid Bond executed by the Proposers shall be issued by a Surety Company licensed to do business in the State of
Florida. If the Proposer to whom the Contract is awarded does not execute the Contract and furnish the required
documentation within fourteen (14) of the date of Notice of Award, the Bid Security shall be paid to the Town as liquidated
damages. The Proposers agree with the Town that the amount of Bid Security fairly and reasonably represents the amount of
damages the Town will suffer due to the failure of the Proposer to fulfill his obligations required herein.
By use of power of attorney the attorney-in-fact who signs the bid bonds or contract bonds must file with such bond a certified
copy of their power of attorney to sign said bonds.
2.4. Performance and Payment Bonds
Contractor shall obtain a performance and payment bond in the amount of$1,000,000 and shall be maintained at the time
"Notice to Proceed"document is enacted by the Town. Failure of the Contractor to be re-certified under the procedures
contained in item 1-21 may result in the Contractor being declared in default and in action against the bond. Such surety
bonds shall be in the form included herewith, conditioned on the faithful performance of the Contract and on the payment of all
persons supplying labor and furnishing materials for the Work as required by the applicable laws. The Bonds shall be
maintained in full force for a period of one year after date of final completion and acceptance, as a guarantee that the
awarded Contractor will make good any faults or defects in the work arising from improper or defective workmanship or
materials which may appear during the period. The surety company acting as surety must appear and remain on the Treasury
Department's most current list(Circular 570 as amended)during construction,guarantee and warranty periods,shall be
licensed to act as surety in the State of Florida,and shall be subject to the Town's approval.
1-20 ANNUAL RE-CERTIFICATION
Upon execution of a Contract,the Town is relying on the Contractor's capability to provide the required services. Such reliance
is a critical element of the Town's disaster response and recovery program. Accordingly, any material failure to perform on the
part of the Contractor could have an immediate adverse effect on the ability of the Town to recover from the disaster and could
place lives and property in jeopardy. Accordingly, the Town will annually re-certify the contractor's qualifications to provide the
services contained in the scope of work through the submission by the Contractor of evidence of capability to carry out the
responsibilities of the Contract in an efficient and effective manner.Such evidence shall consist of the followings:
1. Contractor to acknowledge in writing to the Purchasing Manager no later than 90 days prior to anniversary date of
contract all evidence in support of the Contractor's ability to perform and the intent to perform.
2. Statement of any material changes in capabilities including financial capabilities, updated Certificates of Insurance,
equipment availability, staffing resources and subcontractor arrangements during the previous twelve month period or
any such changes that are anticipated within the next twelve months.
3. Written confirmation that the scope of services contained in the Contract can be provided in accordance with the
response times provided in the Contract.
4. Evidence that shows all insurance and surety requirements are being maintained and are in full effect.
1-21 SAFETY AND HEALTH REGULATIONS
The awarded Contractor(s) must comply with all applicable Federal, State and Local laws regarding Occupational
Environmental Safety and Health. This shall include but not be limited to compliance with the U.S. Department of Labor-
Occupational Safety and Health and the Florida State Department of Labor Divisions of Safety Standards and regulations.
1-22 NON-ASSIGNMENT
Contractor shall not assion its rights and duties under this contract with out the prior written consent of the Town.
1-23 PERMITS, CERTIFICATES, LICENSES AND FEES
The Contractor shall procure any and/all necessary permits,certificates, or licenses that have not been obtained by the Town.
The Contractor shall pay all charges, fees and taxes and give all notices necessary and incidental to the due and lawful
prosecution of the work.
Permits to be secured by the contractor include; Town of Davie Environmental Permit for any tree removal or land clearing
which may be required on the project. Town permit fees will be waived by the Town, however, fines and penalties will be
assessed based upon standard fee structure.
1-24 NON-EXCLUSIVE CONTRACT
Contractor agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees
that the Town may, at any time,secure similar or identical services at its sole option.
1-25 SECURITY MEASURES
The Contractor shall take all measures necessary to insure that their firm's employee's and that of their subcontractor's
comply with the security rules and regulations of the Town and all Federal, State and local rules, laws and regulations,
For the services rendered under this contract, Contractor's employees or that of their Subcontractor's, shall not use controlled
substances not prescribed for them, nor illegal substances on or off the Town's premises, and shall not use alcohol on the
Town's premises nor preceding their work shift when to do so would in any way affect the performance of the services.
The Contractor shall attest in writing that a background check to the extent allowed by law of employment history and
references has been conducted on each employee prior to employment. The Town shall have the right to request any
additional investigative background information including,but not limited to, the employment record of any personnel assigned
to perform the services. To the extent allowed by law, the Town reserves the right to conduct its own investigation of any
employee of the Contractor or Subcontractor. The Contractor shall remove from service on the premises of the Town any
employee of the Contractor/Subcontractor who, in the opinion of the Town is not performing the services in a proper manner,
or who is incompetent, disorderly, abusive, dangerous, or disruptive or does not comply with the rules and regulations of the
Town. Such removal shall in no way be interpreted to require dismissal or other disciplinary action of the employee by
Contractor.
The Contractor shall establish, implement and maintain procedures and controls to ensure each employee of the Contractor
• complies with all applicable provisions of the contract and all site rules and practices of the Town.
To the extent allowed by law, the Town reserves the right to investigate the Contractor's employees with use of the Police
Department's computer network system and database. Results of any of the aforementioned information obtained to be
forwarded to the Town's Project Manager.
The Contractor shall provide its employees with a picture I.D. to be worn while performing work for the Town or on the Town's
premises.
STATEMENT OF WORK
PART II
2-1 WORK OBJECTIVE
The Town of Davie is soliciting services of responsible proposers to provide all necessary equipment, materials, supervision,
operators, and laborers for debris removal operations, including debris reduction and disposal for disaster recovery services.
These services will only be required when an emergency situation exists, which threatens the life, safety or welfare of its
citizens; i.e. hurricanes, floods, tornadoes, other types of weather events, natural or technological disasters and disaster due
to terrorism. The Town of Davie is under no obligation, either written or implied,to issue a Notice to Proceed for this contract.
The Town will be the sole iudoe if an emergency exists. The Town may award one contract or multiple if deemed in the
Town's best interests. Proposers shall document all services/commodities that may be required and offered due to a
disastrous event, including all pertinent information.
2-2 BACKGROUND HISTORY
Town of Davie was incorporated as a town in 1961 and since that time has experienced steady and substantial growth. Today
the Town has nearly 65,000 residents. Town of Davie is the third largest land mass Town in Florida and largest within
Broward County.
Geographically the TOWN encompasses 35 square miles. The TOWN has 162 miles of trail system and park system
covering approximately 850 acres.
y
The Town provides police services, fire-rescue services, municipal services (roads and traffic), recreation services (parks,
tennis courts, and swimming pools), and utility services (water, wastewater, and stormwater). Town of Davie is known
nationally and internationally for rural lifestyle and open space. Both the low density, i.e. dwelling units per acre and
equestrian community makes the Town a located within the center of the county.
Following a severe disaster the Town may experience extensive damage and unprecedented amounts of various types of
debris, including woody debris and construction and demolition debris. A task force of TOWN staff will over-see a
comprehensive damage assessment process in order to identify the extent, type, and location of damage. Following this
assessment,the Town Administrator, department heads,and designated staff will determine priorities for disaster recovery.
2-3 PRE-DEPLOYMENT STRATEGY
The Town has a pre-deployment strategy for post disaster operations. This involves deploying staff todannage
assessment teams to determine types and amounts of damage throughout the Town. The executive staff will be
deployed to the Emergency Operations Center which is located at the Police Department, 1230 Nob Hill Road, Davie,
Florida (unless otherwise determined). The disaster recovery project teams will consist of representatives of
designated Town departments who are empowered to direct the activities of the contract under the operational control
of the Public Works Director or designee. Administrative matters under the contract will be referred to the Town
Administrator.
2-4 SCOPE OF WORK
The scope of the work to be performed by the awarded contractor(s) shall be determined by the parties at the time the
Town of Davie requests services as authorized by the contractor(s) on-scene representatives. The contractor will
provide all supervision, labor, materials, tools, equipment, and subcontracted equipment/tools, materials necessary
for the performance and completion of the work, unless otherwise agreed to between the parties.The contractor shall
conduct the work so as not to interfere with disaster response and recovery activities of federal, state, and local
governments and agencies or public utilities. Services expected from the awarded contractor(s)will include but
are not limited to,the following:
• 1. FIRST RESPONSE (INITIAL PUSH)
• Contractor shall be required to attend meeting(s)to identify disaster recovery priorities with Town
representatives at location(s) within the Town as designated by the Town's Public Works director or Town
Administrator.
• Contractor shall be able to respond to emergency situations when product is unknown or extent of service
needed is uncertain.
• Contractor shall identify work-site limitations.
• Contractor and their subcontractors shall obtain all required permits, certificates and licenses.
• Contractor shall provide for immediate emergency clearing, opening up of roads and critical routes to
restore service by methods such as, but not limited to the cutting and pushing of debris and disaster
generated obstacles out of the right of way.
• Contractor shall provide clearance to allow for emergency access of search and rescue operations.
• Contractor shall allow for major roadways linking outside areas to designated response staging and relief
center sites.
• Contractor shall allow for major roadways providing access to major commercial activity centers
• Contractor shall provide for access and entry roadways to and from disposal sites and solid waste
disposal facilities.
• Contractor shall assist public/private utility companies with the ability to provide water and electrical
service.
• Contractor shall be responsible for the removal of various types of debris from public property and right of
ways.
• While Contractor is engaged in work requirements under this agreement, Contractor shall be responsible
for the protection of water, sewer, storm drain, cable TV, gas and electrical lines and all other
infrastructure and communication lines or other utility lines.
• Contractor shall provide for the emergency assessment of suspected contaminations of hazardous
materials.
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2. PICK UP AND HAUL
Contractor to identify debris types and locations requiring removal (i.e. roadways, public property, right of
ways)
• Contractor shall utilize their own vehicles to collect and load all debris from the Town's properties and
right-of-ways. Each homeowner will move the debris to the street as is done with normal solid waste
collection. Unless otherwise previously authorized by the Town's Public Works Director or Town
Administrator or their Designee the Contractor will not conduct"right of entry"operations into private
property.
• Contractor shall insure all debris is loaded at curbside with appropriate machinery that will not destroy
property such as, but not limited to; Prentice Loader Grapples, etc. Depending on debris size and type,
Contractor shall use appropriate excavation type machinery in accordance with local, state federal safety
guidelines.
9 The Contractor shall separate debris into four general groups: woody vegetative debris,
construction/building rubble, hazardous materials and recyclable materials such as but not limited to
aluminum, steel, cast iron and house hold white goods (refrigerators, appliances, etc.). All materials in
these groups shall be picked up.
• Contractor shall establish collection routes depending on the first response and initial inspections. Each
route shall be swept at least once to ensure that the right of way is clear for vehicular traffic. This may
mean initially moving the debris to the side of the right of way with equipment that will not destroy
roadways such as, but not limited to rubber tired wheel loaders. Once all right of ways are clear the
collection can proceed. The Contractor will utilize its own vdhicles and labor to load all debris on a given
right of way until that right of way is clear. Contractor's crew will then move on to another route. Each
route shall have three passes to ensure all debris has been collected from the right of way. Additional
passes may be necessary depending on the severity of the event. All debris shall become the property of
the Contractor for removal under lawful disposal guidelines. Debris to be transported and off loaded at a
Temporary Debris Storage and Reduction Site or designated landfill.
• e Contractor shall have signage on both sides of truck identifying the company, Town,truck number and
capacity of truck (minimum 6" lettering).
3. TEMPORARY DEBRIS STORAGE AND REDUCTION SITES/INSPECTION STATIONS
Contractor is responsible for the management and operation of the Temporary Debris Storage and Reduction Site
(TDSRS). Part of the Contractor's responsibilities will include, but not be limited to the following:
• Assistance in the selection of temporary debris storage sites if different than the sites named
herein.
Proper and efficient management of the temporary debris storage and reduction sites.
• Construction and maintenance of inspection stations.
C Assistance in the form of personnel and equipment necessary to perform debris separation and
reduction.
C Disposal/reduction alternatives, such as but not limited to chipping, grinding, mulching,
compaction, mulching and chipping clean horticulturaf waste and burning (as necessary with
appropriate permits and TOWN approvals).
• Contractor shall load and transport final debris from TDSRS to its final disposal destination. Contractor
shall comply with all local, state and federal regulations for proper disposal.
• Restoration of storage and/or reduction site(s)to their original condition.
A. Temporary Debris Storage Reduction Sites
1. Burris Road
2. SW 136 Avenue and SW 26 Street
3. Westridge Park—west side
II
(This list is subject to change and sites will be confirmed upon Notice to Proceed.)
Town will track evolution of each site as conditions and development may affect availability. Secondary sites have
been designated if primary locations are deemed unusable.
B. Inspection Stations
1. The Contractor shall construct, establish and maintain Inspection Stations for use by Town Inspectors or the
Town's designee(s). These stations shall become the points of inspection and determination of load volume
by a Town Inspector or the Town's designee. It is at these Inspection Stations that Town Inspectors or the
Town's designee(s) will originate and complete the four part debris removal ticket for each load of debris, with
a copy of the ticket to the vehicle operator for the Contractor's records/use. These Inspection Stations shall
be constructed, established and maintained by the Contractor at every debris reduction, recycling and/or
Temporary Debris Storage Site.These sites will also provide for the safety and comfort of the TOWN
inspector(s) or the Town's designee(s) in the conduct of his/her work, and will be determined acceptable by
the Town.
Each Inspection Station shall consist of an inspection tower and portable sanitary facilities. The Contractor
shall construct the inspection tower in accordance with applicable technical and building code requirements.
The tower shall be of sturdy construction using pressure treated wood. The floor elevation of the tower shall
be such that it affords the TOWN inspector a complete view of the load bed of each piece of equipment being
utilized to haul debris, and also allows for easy transfer of the debris removal load ticket between the TOWN
Inspector and the vehicle driver. The floor area shall be a minimum of 4' x 8', constructed of 2"x 6"joists, 16"
on center with 3/4"plywood supported by 4"x 4" posts. The perimeter of the floor area shall be protected by a
42" high railing constructed of 2"x 4"studs. Access shall be by wooden steps with a handrail. The inspection
tower shall reasonably accommodate the TOWN Inspector and the operations planned.
The Contractor shall be responsible for providing and maintaining portable sanitary facilities at each
Inspection Station which complies with all sanitary and technical codes. For each Inspection Station,
Contractor shall also provide portable sanitary facilities in accordance with American Disabilities Act(ADA)
and Florida Accessibility guidelines.
The Contractor shall cause the following acts to occur or facilitate their occurrence and shall be responsible to
the TOWN for their performance.
• Well organized and managed inspection stations at entrance of the site.
• Inspection of loaded trucks for volume and type of debris.
• Loads to be measured by cubic yard properly loaded and compacted.
■ Loaded ticket procedures per truck load for trucks entering.
• Verification of empty vehicles leaving the inspection station at disposal site.
4. OTHER DISASTER RECOVERY SERVICES
A. Technical Assistance—Contractor shall provide for interpretation and assistance with the assurance of
complying with local,state and federal guidelines inclusive of FEMA guidelines. Contractor shall also assist in
the organization and training of applicable support staff and supervisors and the furnishing of any after action
reports. Contractor to provide for the development and submission of appropriate documentation to gain
maximum external funding. The TOWN will fill out forms and submit documentation accordingly to FEMA.
However, the CONTRACTOR shall possess extensive knowledge and understanding in FEMA guidelines.
CONTRACTOR shall provide the TOWN with assistance in understanding and maximizing the FEMA
reimbursement process. The CONTRACTOR shall insure all necessary back up documentation (i.e.dump
tickets, etc.) is submitted to the TOWN to comply with FEMA submission guidelines.
B. Froiect Manaaement—Contractor shall attend meetings, assist in public relations, provide for dai ly progress.
reports and public relations as well as the dispatching of field supervisors where necessary. A 24 hour
response must be provided by Contractor for any complaints from homeowners. Contractor shall provide for
quality assurance at all tirnes.
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C. Hazardous Stump Removal—Contractor shall remove tree stumps deemed hazardous by the Town of Davie.
Stump removal shall include backfilling the void with appropriate fill material and hauling of stumps) to the
temporary debris storage site or final disposal site.
D. Hazardous Waste Collection— Contractor shall be responsible for the identification, segregation and
containment of hazardous waste. Hazardous waste shall be sealed in appropriate containers and shall be
transported to approved disposal location.
E. Hazard and Debris Removal from Canals and Waterways—Contractor shall be responsible for the removal of
any and all hazardous substance or material from canals and waterways owned by the Town. Such
substance and material shall include, but not be limited to; storm debris, trees, limbs, vegetation,sunken
vessels, carcasses and hazardous waste.
F. Aerial Hazard Mitigation—Contractor shall be responsible for the removal of damaged, broken or hanging
tree limbs and other types of storm debris that pose a threat to the public's safety and/or welfare.
G. Demolition of Unsafe Structures—Upon TOWN notification, Contractor shall be responsible for demolishing
single or multi-story structures determined unsafe by local authorities. Debris resulting from demolishment
shall be removed offsite and disposed of in accordance with all local, state and federal guidelines.
H. Fire Suppression Support—As determined by the Town, Contractor to assist in retention tactics such as but
not limited to; cutting through wooded areas for fire lanes, creating access roads for fire fighting equipment
and vehicles and building of fire retention beams.
I. Emergency Delivery of Potable Water and Ice- Contractor shall provide an emergency supply of water to
facilitate a safe water supply for human consumption, cooking and other life sustaining measures. Contractor
shall also provide for the emergency supplying of ice to facilitate food storage and other life sustaining
measures.
J. Temporary Sanitation—As determined by the Town, Contractor shall provide for temporary toilet facilities in
various locations throughout the Town.
K. Temporary Showers—As determined by the Town, Contractor shall provide mobile trailers equipped with hot
and cold water shower facilities.
L. Temporary Kitchens—As determined by the Town, Contractor shall provide mobile trailers with self contained
kitchens for food preparation.
M. Temporary Satellite Communication—As determined by the Town, Contractor shall provide for satellite
communication equipment and"on-air"talk time.
2-5 WORK PRODUCTS REQUIRED
Work products required shall include the following:
1. Full and detailed daily itemized records indicating all services, and site expenditure(s) performed by the
proposer. Documentation of all costs associated with emergency incidents in a timely manner to assist the
TOWN in cost recovery in accordance with established Federal Emergency Management Agency (FEMA)
requirements. Must coordinate with appropriate TOWN staff regarding proper billing procedures to meet FEMA
reimbursement requirements. Invoicing requirements shall include segregation of costs by site or Project
Worksheet (PW).
REPORTS
The Contractor shall make such periodic reports to the TOWN as necessary to detail the progress of disaster recovery
services.Based on the disaster,such reports shall include, but are not limited to:
A. A daily report detailing:the Zone and Section number, street names and addresses where particular passes for debris
removal were conducted and/or completed; the total number of personnel engaged in debris management operations
on that day, the number of loaders and debris hauling vehicles in operation on that day; the daily and aggregate
volumes of debris, by type, removed and disposed of; the percent completion of the project;the estimated completion
date; any inspections conducted by federal, state or local government agencies; any damages to private property
caused by Contractor operations; any reports of damage claims made by citizens; the number, name, and location of
each debris management site in operation to include numbers of air curtain incinerators, pit burners, grinders,
chippers and mulching machines in operation; and any other information as may be required to fully and completely
describe the Contractor operations conducted on that day.
E. A monthly summary of the information from the daily reports.
C. At final acceptance of the project by the Town, the Contractor shall prepare and submit a detailed description of all
debris management activities conducted, to include, but not be limited to total volumes of debris managed. by type;
J,
the total cost of the project; any lessons as may have been learned for improving operations in the future;and any
other additional information as may be necessary to adequately document the conduct of debris management
operations.
2. Submittal of written reports documenting all action taken to assess and dispose of hazardous materials.
3. Other services as identified within the course of the contract.
4. Contractor shall submit plan describing method of compliance with all applicable environmental laws and regulations.
2-6 PERFORMANCE SCHEDULE
The Town of Davie anticipates the performance for services/commodities related to this Contract to begin at the time an
emergency condition exists and upon approval by the appropriate levels of authority within the TOWN and upon a Notice to
Proceed.
2-7 TERM OF AGREEMENT
The effective date of this Agreement shall be on the date of approval by the TOWN Council of the TOWN for a two (2) year
term with an option to renew for two (2) additional year renewal periods subject to item 2-8 Termination of Agreement and to
the appropriation of funds.
The obligations of the Town of Davie under this Agreement are subject to the availability of funds lawfully appropriated for its
purpose by the State of Florida and the Town of Davie.
Changes in cost shall occur no more frequently than on an annual basis, from date of award with a written notice at least 90
days in advance. Rate increases are subject to the approval and acceptance of the Town.
The TOWN reserves the right to solicit proposals at any time during the contract period. Solicitation of the proposals should
not be inferred that the TOWN wishes to terminate the services being currently provided.
2-8 TERMINATION OF AGREEMENT
The TOWN shall have the right to terminate this Agreement or suspend performance thereof without upon written notice to
CONTRACTOR, and CONTRACTOR shall terminate or suspend performance of Services on a schedule acceptable to
TOWN. In the event of termination or suspension for TOWN's convenience,TOWN shall pay CONTRACTOR for all Services
performed through the date of notice of termination or suspension.
2-9 ACCEPTANCE AND PAYMENT
Partial billing will not be accepted. The Town of Davie will pay 100% of the contract price for each service completed and
accepted by Town of Davie Public Works Director or designee. Public Works Director or designee shall make final inspection
of work and must approve in writing for payment. The Town will make payments within a net 30 days contingent upon
completion of services to the satisfaction of the Town, matching of all load tickets to invoices and approval of service signed by
Town/Contractor. Failure in providing customer satisfaction to the Town will result in payment withholding until compliance is
received and approval granted. Unsatisfactory work will be explained by the using department and corrections shall be
completed within two (2) calendar days. Invoicing shall clearly reference ticket number with date of service and truck
numbers.
2-10 PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES
It is hereby made a part of this Invitation to bid that the submission of any bid response to this request constitutes a bid made
under the same terms and conditions,for the same contract price,to other government agencies if agreeable by the bidder.
At the option of the vendor/contractor, the use of the contract resulting from this solicitation may be extended to other
governmental agencies,including the State of Florida, its agencies, political subdivisions, counties and cities.
Each governmental agency allowed by the vendor/contractor to use this contract shall do so independent of any other
governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services
ordered, received and accepted. No agency receives any liability by virtue of this bid and subsequent contract award.
2-11 SUBCONTRACTING
The TOWN reserves the right to accept the use of a sub-contractor or to reject the selection of a part is ular sub-
contractor and to inspect all facilities of any sub-contractor to perform properly under this contract. If a sub-
contractor fails to perform or make progress, as required by this contract, and it is necessary to replace the sub-
contractor to complete the work in a timely fashion,the Contractor shall promptly do so, subject tc acceptance of
the new sub-contractor by the Town.
l�1
INSTRUCTIONS FOR PREPARING PROPOSALS
PART III
3-1 PROPOSAL FORMAT
Proposers shall identify their understanding and methodologies of work to be performed as explained in the Scope of Work.
Proposers should prepare their proposals using the following format. Proposers are encouraged to label/tab their submittal
using the bolded headings given below. Proposers are not to make any reference to information they submitted in previous
bids/rfps or quotes submitted to the Town.
A , Letter of Transmittal - On proposer's letterhead, proposer is to write a letter that will summarize in a brief and
concise manner, the proposer's understanding of the scope of work and make a positive commitment, if awarded
the contract, to perform all work in a timely manner. The letter must name all of the persons authorized to make
representations for the proposer, including the titles, addresses, and telephone numbers of such persons. An
authorized agent of the proposer must sign the Letter of Transmittal indicating the agent's title or authority. The
proposal shall name all persons or entities interested in the proposal as principals. The proposal must declare that
it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP. The
letter should not exceed one page in length.
B. Addendum(s)—As a separate attachment, proposer is to provide a statement acknowledging receipt of each
addendum issued by the Town.
C. Experience/Qualifications —On a separate attachment labeled and numbered accordingly, proposer is
requested to answer the following questions in their entirety.
1. Proposer to list a minimum of five (5) references where proposer has provided similar type work for accounts
similar size to the TOWN or larger all satisfactorily completed. Reference information to be supplied shall
include, Name of Firm, Address, Telephone, Contact, Title, Type of Disaster,Type of Recovery Services
Provided, Date of Service and Time Frame Initial Push was completed from Notice to Proceed. Additional
references may be attached.
2. Proposer is to provide an experience record showing their firm's training and experience in similar work
including disaster operations in the United States.
3. Proposer is to provide details on the qualifications of the individuals of the Firm and individuals who will
perform the work, including relevant schooling,training and experience in similar work. Primary staff and
backup personnel shall be identified by name and title. List specifically total number of crew that will be
assigned to this project, if awarded the contract, and identify their respective tasks. Managers and other staff
may only be changed with the express prior written permission of the Town of Davie. The Town of Davie
reserves the right to approve or reject replacements.
4. Proposer is requested to provide a list of your firm's current contracts for disaster recovery services with other
agencies,firms or organizations. The list should primarily emphasize contracts that your firm has in place
within the Southeastern part of the United States. Please indicate the duration of time that these contracts will
exist and a brief description of services that would be expected of your firm. Proposer is also requested to
list their firm's anticipated workload and/or contracts that their firm will be entering into, and indicate how this
anticipated workload will effect their firm's availability for other services.
5. List ALL your firm's memberships to local, state or nationwide organizations that assist in disaster recovery
services. Proposer is requested to attach proof or copies of memberships.
6. List ALL awards and/or certifications achieved by your firm from local, state or nationwide organizations that
assist in disaster recovery services. Proposer is requested to attach proof or copies of awards and/or
certifications.
7. List of anticipated equipment that will be utilized for this contract.
8. Indicate the Number of years your firm/organization has been in business.
9. Submission of Quality Control Program
10. Submission of Safety Program
11. Summary of Dispatch method used for this proposal (radio, beepers, cellular phones etc.)
12. Summary of previous experience in a disaster related event describing what was done right and what could
have been done differently.
1S
13. List at least three (3) current financial references (name, address, and phone number) that the TOWN may
contact in relation to the proposer's financial stability.
D. Scope of Work and Price Proposal— Services referenced by the TOWN in section 2-4 "Scope of Work" have
been summarized as items (1 through 19 ) below for your reference. As an attachment labeled accordingly,
proposer is requested to provide the following information for each of the nineteen items:
• An explanation of their firm's services for the referenced item.
• Proposed Prices for the referenced item. Pricing is requested to be proposed in as many unit of measure
options possible(i.e. Cubic Yard, Cubic Ton, Each, Hourly, Daily,Weekly, Lump Sum, etc.)
• Anticipated time schedule for completion of services.
Proposer may identify additional types of services and pricing that are not referenced in the proposal for the
Town's consideration. Any items that Proposer is unable to provide shall be clearly identified as"Not
Available"by your firm. Pricing for bonding and insurance should be identified separately. Note: The TOWN
will not pay any Travel or Per Diem Costs related to this contract.
1. First Response (Initial Push)
2. Pick up and Haul
3. Temporary Debris Storage and Reduction Sites/Inspection Stations
4. Technical Assistance
5. Project Management
6. Hazardous Stump Removal
7. Hazardous Waste Collection
8. Hazard and Debris Removal from Canals and Waterways
9. Beach Restoration
10. Removal of Debris from Sand on Beaches
11. Aerial Hazard Mitigation
12. Demolition of Unsafe Structures
13. Fire Suppression Support
14. Emergency Delivery of Potable Water and Ice
15. Temporary Sanitation
16. Temporary Showers
17. Temporary Kitchens
18. Temporary Satellite Communication
19. Optional-Other Types of Services and Fees Proposed
E. Outside Services (Subcontractors)— Proposer is to identify the extent and nature of any anticipated outside
support(subcontracting) that will be necessary to complete the services herein. Identify each support vendor and
detail type of service they are to provide along with any working history you have had with this firm. The TOWN
reserves the right to reject any proposed persons or firms used as outside support.
G. Other
1. Provide evidence of current levels of insurance in areas identified in Proposal.
2. Provide bid bond with proposal response as referenced in item 1-20"Bid Bond". Use bid bond provided
herewith on page 23.
3. Provide evidence of current levels of bonding capa TOWN to obtain the required performance and
payment bond requirement for this contract.
4. Provide a summary of any litigation filed against the proposer within the past five vears which is related to
the services that proposer provides in the regular course of business. The summary shall state the
nature of the litigation, a brief description of the case, the outcome or projected outcome, and the
monetary amount involved.
Certifications: If proposer is a corporation, provide certification from the Florida Secretary of State
verifying proposer's corporate status and good standing, and in the case of out-of-state corporations,
evidence of authority to do business in the State of Florida. Submit occupational license from Entity
where business is located.
16
6. Submission and completion of TOWN provided forms for acknowledgment of partnership,individual or
corporation.
H. Additional Data - Any additional information which the proposer considers pertinent for consideration should be
included in a separate section of the proposal. The TOWN solicits a statement about why the proposer feels its
approach would be most beneficial for the Town.
4-1 EVALUATION METHOD AND CRITERIA
The TOWN will evaluate proposals and will select the proposer which meets the best interests of the Town.The TOWN shall
be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The Town's decisions will
be final. Town will have option to short list qualified firms for presentation to committee for ranking purposes.
The Town's evaluation criterion may include but shall not be limited to consideration of the following:
• Qualifications of Firm/Staff
• Experience
• References
• Ability to meet set standards
• Project Approach/Understanding of Scope of Work
• Technical Soundness of proposal
• Equipment list
• Response time/Modification
• Cost of Services
Proposers Checklist
All proposals should be submitted in the format identified. Failure to do so may cause the proposal to be rejected.
1. Submission of A. Letter of Transmittal Yes No
2. Acknowledoment of Addenda and submission with RFP Yes No N/A
3-Submission of Experience/Qualifications for items 1 — 13? Yes Nc
4. Submission of Scope of Work and Price Proposal for items 1- 19? Yes No
S. Submission of Subcontracting information? Yes No
6. Submission of Other category as follows:
• Proof of Insurance Yes No__
• Submission of Bid Bond in the amount of $1,000 Yes No_____
• If Applicable. Summary of Litigation Yes No-
-
17
Certifications Yes No
• Submission of Notarized Acknowledgment of Business Type Form Yes No
7. Did Bidder submit Additional Data Yes No
B. One original and six copies of proposer's response is submitted Yes No
3.3.1 Proposers
3.3.2 Name: �C-
ACKNOWLEDGMENT OF BUSINESS TYPE
This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths and
submitted with the bid package on the specified bid opening date. The undersigned proposer certifies that this
proposal package is submitted in accordance with the specifications in its entirety and with full understanding of the
conditions governing this proposal.
BUSINESS ADDRESS of PROPOSER:
Address
Town fate Zip
Telephone No. `"17 7 Fax No.
Federal ID. No.
SIGNATURE OF BIDDER
If an Individual: doing business
Signature
as
If a Partnership:
by:
Partner Signature
If a Corporation:
Corporate Name
(a ? ~' a— , Corporation)
by:— --
Signatur
Title:
Attest: (SEAL)
Corporate Secretary
NOTARY PUBLIC:
STATE OF: COUNTY OF:
The foregoing instrument was acknowledged before me this day of 2005, by
who is(who are)personally known to me or who has produced
as identification and who did(did not)take an oath.
NOTARY PUBLIC SIGNATURE:
NOTARY NAME, PRINTED, TYPED OR
STAMPED.*
Commission Number: My Commission Expires:
BID BOND
Disaster Recovery Services
KNOW ALL MEN BY THESE PRESENTS,that we,the undersigned:
as Principal and
(Name of Bidder)
_ as Surety.are
(Name of Surety)
hereby held and firmly bound unto the Town of Davie.Florida. as Obligee. in the sum
ly
of:
Dollars ($ )
as liquidated damages for payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our
heirs, executors, administrators, successors,and assigns.
The condition of this obligation is such that whereas the Principal has submitted to the Town of Davie a cerlain Bid attached
hereto and made a part hereof, to enter into a contract in writing, hereinafter referenced to as "Disaster Recovery Services".
NOW THEREFORE,
a. If said Bid shall be rejected or withdrawn as provided in the Invitation to Bid and Instructions to Bidders attached
hereto or, in the alternative,
b. If said Bid shall be accepted and the Principal shall duly execute and deliver the Form of Contract attached hereto
and shall furnish all insurance requirements, the specified bond for the faithful performance of the Contract and
for the payment of labor and materials furnished for the performance of the Contract, then this obligation shall be
void, otherwise it shall remain in full force and effect, it being expressly understood and agreed that the liability of
the Surety for any and all claims hereunder in no event shall exceed the amount of this obligation.
The Surety,for value received, hereby agrees that the obligations of said Surety and its bond shall be in no way impaired or
affected by any extensions of the time within which such Bid may be accepted, and said Surety does hereby waive notice of
any such extensions.
IN WITNESS WHEREOF, the parties hereto have duly executed this bond on the
day of 204
PRINCIPAL:
By:
Signature
(Seal)
Name:
Title:
Address:
Telephone:
SURETY-
By:
Signature
(Seal)
Name:
Title:
Address:
WITNESS:
Sealed and delivered in the presence of:
20
PERFORMANCE FOND
Disaster Recovery Services
3.3.4 Know all men by these presents:
That a, , (corporation, individual, partnership) of the State of
as principal, (hereafter called the"CONTRACTOR")AND
, a corporation of the State of as SURETY (hereinafter called the
"SURETY"), are held and firmly bound unto the Town of Davie, a municipal corporation of the State of Florida. as obligee
(hereinafter called the"TOWN") in the amount of
Dollars(S ) lawful money of the United States of America for the payment of
which the CONTRACTOR and the SURETY hereby bind ourselves. our heirs, executors, administrators. successors and
assigns,jointly and severally, firmly by these presents.
?1
• WHEREAS,the CONTRACTOR has by written agreement dated the day of
20_, entered into a contract with the TOWN for Disaster Recovery Services, in accordance with the SPECIFICATIONS
prepared by the Town
which contract is by this reference made a part hereof (hereinafter called the"CONTRACT DOCUMENTS").
3.3.5 Now, therefore,the conditions of this obligation are such that:
A. If the CONTRACTOR shall promptly and faithfully perform said CONTRACT DOCUMENTS; and if the
CONTRACTOR shall fully indemnify and save harmless the TOWN and its consultants, and each of their officers,
agents and employees, and the ENGINEER and its consultants, and each of their directors, agents and employees,
from any and all costs and damages which they may suffer by reason of the CONTRACTOR'S failure to do so; and
if the CONTRACTOR shall pay the TOWN for all losses, damages, expenses, costs, and attorneys' and legal
assistant's fees, including appellate proceedings and bankruptcy, and including any liquidated damages or actual
damages caused by the delay of performance of CONTRACTOR, that the TOWN sustains because of any default
by the CONTRACTOR under the CONTRACT DOCUMENTS; and if the CONTRACTOR performs the guarantee
and warrantee of all WORK under the CONTRACT DOCUMENTS for the correction period specified in the
CONTRACTOR DOCUMENTS; then this obligation shall be null and void; otherwise it shall remain in full force and
effect.
B. Whenever the CONTRACTOR shall be, and is declared by the TOWN to be in default under the CONTRACT
DOCUMENTS,the TOWN having performed the TOWN's obligations thereunder, the SURETY may promptly remedy
the default, or shall promptly:
(1) Complete the CONTRACT DOCUMENTS in accordance with its terms and conditions; or
(2) Pay the TOWN any difference between the sum to which the CONTRACTOR would be entitled upon the
completion of the CONTRACT DOCUMENTS, and that sum which the.TOWN may be obliged to pay for the
completion of said Work by CONTRACT DOCUMENTS or otherwise, and any damages, attorneys and legal
assistant's fees, and including any liquidated damages or actual damages caused by the delay of performance of
CONTRACTOR, which the TOWN may sustain on account of such Work, or on account of the failure of the
CONTRACTOR to properly perform or execute all of the provisions of the CONTRACT DOCUMENTS; or
(3) Obtain a bid or bids for submission to the TOWN for completing the CONTRACT DOCUMENTS in strict
accordance with their terms and conditions, and upon determination by the TOWN and the SURETY of the lowest
responsible proposer, arrange for a contract between such proposer and the TOWN and make available as Work
progresses(even though there should be a default or a succession of defaults under the CONTRACT
DOCUMENTS or CONTRACT DOCUMENTS of completion arranged under this paragraph) sufficient funds to
pay the cost of completion less the balance of the CONTRACT PRICE; but not exceeding, including other costs
and damages for which the SURETY may be liable hereunder, the amount set forth in the first paragraph hereof.
The term "balance of the CONTRACT PRICE", as used in this paragraph, shall mean the total amount payable by
the TOWNto the CONTRACTOR under the CONTRACT DOCUMENTS and any amendments thereto, less the
amount properly paid by the TOWN to the CONTRACTOR.
C. It is further stipulated, understood and agreed that:
(1) Any changes in or under the CONTRACT DOCUMENTS, or any documents incident thereto, or the compliance or
noncompliance with any formalities in connection with the CONTRACT DOCUMENTS or the changes does not
affect the SURETY'S obligations under this Bond.
(2) The SURETY,for value received, hereby stipulates and agrees that no change in the CONTRACT TIME or
CONTRACT PRICE, alteration of or addition to the terms of the CONTRACT DOCUMENTS or to the Work to be
performed thereunder or the SPECIFICATIONS applicable thereto shall in any way affect its obligations under this
Bond. The SURETY hereby waives notice of any such change in the CONTRACT TIME or CONTRACT PRICE,
alterations of or addition to the terms of the CONTRACT DOCUMENTS, or to the Work or tc the
SPECIFICATIONS applicable thereto.
(3) This obligation shall cover the CORRECTION PERIOD and any guarantees or warranties as required by the
CONTRACT DOCUMENTS, or such longer period as may be prescribed by law or by any special guarantee
required by the CONTRACT DOCUMENTS.
(4) Any suit under this Bond must be instituted before the expiration of five (5) years from the date on which final
payment under the CONTRACT DOCUMENTS is made.
(5) This Bond is intended to comply with provisions of Section 255.05, Florida Statutes, and all terms and conditions
of said Statute are incorporated herein by reference thereto. In the event of any conflict, ambiguity,or
discrepancy between Section 255.05 of the Florida Statutes and this Bond, the Florida Statutes shall control. No
right of action shall accrue on this Bond to or for the use of any person or entity other than the TOWN and those
persons or corporations provided for by said statute,their heirs, executors, administrators, successors or assigns.
(6) It is further agreed and understood that if the TOWN is required to initiate legal proceedings to recover on this
Bond,the TOWN may also recover its costs related thereto, including a reasonable amount for its attorney's fees,
legal assistants'fees before trial, at trial, on appeal, and in bankruptcy.
(7) Any claim under this Bond may be addressed to:
Name, address and telephone number of SURETY
Name,address and telephone number for agent or
representative in Florida, if different from above
Signed and sealed this_day of ,20_
Witnesses(If Individual) CONTRACTOR: (Print Full Name)
By:
Title:
Witnesses(If Individual) SURETY Company: (Print Full Name)
By: Agent and Attorney-in Fact
NOTE: Date of Bond must not be prior to date of Contract. If Contractor is a Partnership, all partners must execute bond.
IMPORTANT: SURETY companies executing the Performance Bond must appear on the U.S. Treasury Depar-tment's most
current list(Circular 570 as amended) and be authorized to transact business in the State of Florida and be pre-approved by
the TOWN.
• ?;
•
PAYMENT BOND
3.3.6 Know all men by these presents:
That a (corporation, individual, partnership) of the
State of as principal, (hereafter called the "CONTRACTOR") and
a corporation of the State of (hereafter called
the"SURETY"), are held and firmly bound unto the Town of Davie, a municipal corporation of the State of Florida, as obligees
(hereafter called the `TOWN"), in the amount of Dollars
($ ), lawful money of the United States of America, for the payment of which the CONTRACTOR and
the SURETY hereby bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly
by these presents. .
Whereas, the CONTRACTOR has by written agreement dated the day of 20 ,
entered into a contract with the TOWN for the Disaster Recovery Services, RFP No.:, in accordance with the
SPECIFICATIONS prepared by the TOWN which is by reference made a part hereof (hereafter called the 'CONTRACT
DOCUMENTS").
Now, therefore, the conditions of this obligation are such that, if the CONTRACTOR shall promptly make payment to all
claimants, as hereinafter defined, then this obligation shall be void; otherwise, this Bond shall remain in full force and effect,
subject to the following conditions:
A. A claimant is defined as any person supplying the CONTRACTOR with labor, material or supplies, used directly or
indirectly by the CONTRACTOR or any subcontractor in the prosecution of the Work provided for in the CONTRACT
• DOCUMENTS and is further defined in Section 255.05(t) of the Florida Statutes.
24
B. The above named CONTRACTOR and SURETY hereby jointly and severally agree with the TOWN that any claimant
who has not been paid in full before the expiration of a period of ninety(90) days after performance of the labor or
after complete delivery of the materials or supplies by such claimant, may sue on this Bond for the use of sums as
may be justly due claimant, and have execution thereon. The TOWN shall not be liable for the payment of any costs
or expenses of any such suit.
C. No suit or action may be commenced hereunder by any claimant:
(1) Unless the claimant, except a laborer or one having a direct contract with the CONTRACTOR, within forty-five
(45)days after beginning to furnish labor, materials or supplies for the prosecution of the Work, furnishes the
CONTRACTOR with a notice that he intends to look to this bond for protection.
(2) Unless the Claimant, other than one having a direct contract with the CONTRACTOR, within ninety(90)days
after such Claimant's performance of the labor or complete delivery of the materials or supplies, delivers to the
CONTRACTOR and to the SURETY written notice of the performance of such labor or delivery of such material or
supplies and the nonpayment therefor.
(3) After the expiration of one (1) year from the date of completion of performance of the labor or completion of
delivery of the materials or supplies; it being understood, however,that if any limitation embodied in this Bond is
prohibited by any law controlling the construction hereof, such limitations shall be deemed to be amended so as
to be equal to the minimum period of limitation permitted by such law.
D. The CONTRACTOR and the SURETY,jointly and severally, shall pay the TOWN for all losses,damages, expenses,
or costs and attorneys'fees, including appellate proceedings, and including any liquidated damages or actual
damages caused by the delay of performance of Contractor, caused by any default of the CONTRACTOR or the
SURETY of their obligations hereunder, including but not limited to, any sum which the TOWN may be compelled to
pay because of any lien for labor or materials furnished for any Work included in or covered by the CONTRACT
DOCUMENTS.
E. The SURETY, for value received, hereby stipulates and agrees that no change in the CONTRACT TIME or
CONTRACT PRICE, alteration of or addition to the terms of the CONTRACT DOCUMENTS or to the Work to be
performed thereunder or the SPECIFICATIONS applicable thereto shall in any way affect its obligations under this
Bond. The SURETY hereby waives notice of any such change in the`CONTRACT TIME or CONTRACT PRICE,
alterations of or addition to the terms of the CONTRACT DOCUMENTS, or to the Work or to the SPECIFICATIONS
applicable thereto.
F. This obligation shall cover the correction period or guarantee period as required by the CONTRACT DOCUMENTS, or
such longer period as may be prescribed by law or by any special guarantee required by the CONTRACT
DOCUMENTS.
G. No final settlement between the TOWN and the CONTRACTOR shall abridge the rights of any beneficiary hereunder
whose claim may be unsatisfied.
H. This Bond is intended to comply with the provisions of Section 255.05, Florida Statutes, and all terms and conditions
of said Statutes are incorporated herein by reference thereto. In the event of any conflict, ambiguity or discrepancy
between Section 255.05 of the Florida Statutes and this Bond,the Florida Statutes shall control. No right of action
shall accrue on this Bond to or for the use of any person or corporation other than the TOWN and those persons or
corporations provided for by said Statute, their heirs, executors, administrators, successors or assigns. All claimants
and other parties claiming any interest in this Bond are expressly referred to Section 255.05, including particularly the
notice and time limitation provisions of that section.
I. It is further agreed and understood that if the TOWN is required to initiate legal proceedings to recover on this Bond,
the TOWN may also recover its costs related thereto, including a reasonable amount for attorneys' fees, legal
assistants'fees, before trial, at trial, on appeal, and in any bankruptcy proceeding.
J. Any claim under this Bond may be addressed to:
Name, address and telephone number of SURETY
3.3.6.1 Name. address and telephone number for agent or representative in Florida, if different from above
Signed and sealed this_day of 20_
Witnesses(If Individual) CONTRACTOR: (Print Full Name)
By: Title:
Witnesses(If Individual) SURETY Company: (Print Full Name)
By:
Agent and Attorney-in Fact
IMPORTANT: SURETY companies executing the Payment Bond must appear on the U.S. Treasury Department's most
current list (Circular 570 as amended) and be authorized to transact business in the State of Florida and be pre-approved by
the TOW N.
•
26
•
FINAL RECEIPT
Disaster Recovery Services
Received this day of , 20_, of as full and final payment of the cost of
all improvements provided for in the foregoing contract the sum of
Dollars and Cents,
($ ), in cash, being the full amount accruing to the undersigned by virtue of said contract, said cash
covering and including full payment for all extra work and material furnished by the undersigned in the construction of said
improvements,and all incidentals thereto,and the undersigned hereby releases the said
trom all claims whatsoever growing out of said contract.
These presents are to certify that all persons doing work upon or furnishing materials or supplies for the said improvements
under the foregoing contract have been paid in full.
The undersigned further certifies that all taxes imposed by Chapter 212, Florida Statutes (Sales and Use Tax Act), as
amended, have been paid and discharged.
27
DRUG-FREE WORK PLACE FORM
Disaster Recovery Services
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that
does:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession. or
use of a controlled substance is prohibited in the work place and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the work place, the business's policy of maintaining a drug-
free work place, any available drug counseling, rehabilitation,and employee assistance programs,and the
penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of
the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement and
will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893
or of any controlled substance law of the United State or any state, for a violation occurring in the work place no
later than five(5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program
if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free work place through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
3.3.6.2 Bidder's Signature
3.3.6.3 Date
2S
•
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN TOWN OF DAVIE AND ASHBRITT, INC.
THIS AGREEMENT made and entered into this day of 2005, by and between the Town
of Davie, a municipal corporation of the State of Florida, hereinafter referred to as TOWN, and
hereinafter referred to as CONTRACTOR:
WHEREAS, the TOWN intends to enter into a non-exclusive agreement for the provision of professional services by the
CONTRACTOR to the TOWN; and
WHEREAS, the TOWN requires certain professional services in connection with Ashbritt, Inc.; and, WHEREAS, the
CONTRACTOR represents that it is capable and prepared to provide such Services:
NOW THEREFORE, in consideration of the promises contained herein,the parties hereto agree as follows:
ARTICLE 1 -EFFECTIVE DATE
The term of this Agreement shall commence on the effective date of the resolution approving this agreement for a two year
term, with an option to renew for two, two year renewals. The TOWN may exercise such advance written notice of its
intention to renew prior to the expiration of the then current term.
ARTICLE 2- SERVICE TO BE PERFORMED BY CONTRACTOR
The CONTRACTOR shall perform the services as specifically stated in the Scope of Work attached as Exhibit A and as may
be specifically designated and additionally authorized by the TOWN. Such additional authorizations will be in the form of a
Work Order. Each Work Order will set forth a specific Scope of Services, amount of compensation and completion date and
• shall be approved by resolution of the TOWN Council.
ARTICLE 3-COMPENSATION
The TOWN shall pay CONTRACTOR in accordance with Attachment B, Fee Schedule, which is attached hereto and
incorporated by reference as part of this Agreement.
ARTICLE 4- STANDARD OF CARE
CONTRACTOR shall exercise the same degree of care, skill, and diligence in the performance of the Services as is ordinarily
provided by a professional engineering CONTRACTOR, under similar circumstances and CONTRACTOR shall, at no
additional cost to the TOWN, re-perform services which fail to satisfy the foregoing standard of care.
ARTICLE 5—INDEMNIFICATION
Contractor shall indemnify and hold harmless the Town of Davie, its officers, and employees from liabilities, damages. losses
and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of this
agreement. Except as specifically provided herein, this agreement shall not require the Contractor to indemnify the Town of
Davie, its officers,and employees from any liability, damage, loss,claim,action, or proceeding.
Any costs and expenses, including attorney's fees, appellate, bankruptcy or defense counsel fees incurred by the Town of
Davie to enforce this Indemnification Clause shall be borne by the Contractor. This Indemnification Clause shall continue
indefinitely and survive the cancellation, termination, expiration, lapse or suspension of this agreement. No provision within
the Agreement shall be construed as a waiver of the Town's sovereign immunity nor grant any rights to third parties.
ARTICLE 6 -INDEPENDENT CONTRACTOR
29
• CONTRACTOR undertakes performance of the Services as an independent contractor and shall be wholly responsible for the
methods of performance. The TOWN shall have no right to supervise the methods used, but the TOWN shall have the right to
observe such performance. CONTRACTOR shall work closely with the TOWN in performing Services under this Agreement.
The CONTRACTOR shall not receive any TOWN benefits, stipend or privileges afforded by TOWN employees.
ARTICLE 7-COMPLIANCE WITH LAWS
In performance of the Services, CONTRACTOR will comply with applicable regulatory and other applicable requirements
including federal,state, and local laws, rules regulations, orders,codes,criteria and standards.
ARTICLE 8 -INSURANCE
During the performance of the Services under this Agreement, CONTRACTOR shall maintain the following insurance polices,
and provide originals or certified copies of all policies, and such coverages shall be written by an insurance company
authorized to do business in Florida.
WORKER'S COMPENSATION
The Contractor shall procure and maintain, for the life of this Contract/Agreement,Worker's Compensation Insurance covering
all its employees with limits meeting all applicable state and federal laws. This coverage shall include Employers' Liability with
limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all
applicable state and federal laws. This coverage shall extend to any agent of Contractor that does not have their own
Workers' Compensation and Employer's Liability Insurance. Thirty (30) days notice of cancellation, lapse or material
modification is required and must be provided to the Town of Davie via Certified Mail.
COMMERCIAL GENERAL LIABILITY
The.Contractor shall procure and maintain, for the life of this Contract/Agreement, Commercial General Liability Insurance.
This coverage shall be on an"Occurrence"basis. Coverage shall include Premises and Operations; Independent Contractors'
• Products and Completed Operations and Contractual Liability. This policy shall provide coverage for death, personal injury or
property damage that could arise directly or indirectly from the performance of this Agreement.
The Minimum Limits of Coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability with a$10,000 deductible.
The Town of Davie must be named as an additional insured. The additional insured requirement is waived if Owners and
Contractors' Protective Coverage is also provided, or required. Thirty(30)days written notice must be provided to the Town of
Davie via Certified Mail in the event of cancellation.
BUSINESS AUTOMOBILE LIABILITY
The Contractor shall procure and maintain,for the life of the Contract/Agreement, Business Automobile Liability Insurance.
The minimum limits of coverage shall be $500,000 per occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This coverage shall be an "Any Auto" or"Comprehensive Form" type policy. In the event that the
Contractor does not own any vehicles, we will accept hired and non-owned coverage in the amounts listed above. In addition,
we will require an affidavit signed by the Contractor indicating the following:
does not own any vehicles.
"Name of Contractor"
In the event we acquire any vehicles throughout the term of his Contract/Agreement,
agrees to purchase"Any Auto"or
"Name of Contractor"
Comprehensive Form coverage as of the date of acquisition.
3.3.6.4 Contractor's Signature:
Thirty (30) days written notice must be provided to the Town of Davie via Certified Mail in the event of cancellation, lapse or
material modification of any coverage required by this agreement.
30
•
SUPPLEMENTAL PROVISIONS
1. The insurance coverage and conditions afforded by this policy(s) shall not be suspended, voided, canceled or
modified, except after thirty (30) days prior written notice by Certified Mail, Return Receipt Requested,has been given
to the Town of Davie's department that originated this contract.
2. Certificates of Insurance meeting the specific required provision specified within this Contract/Agreement shall be
forwarded to the Town of Davie Department that originated the contract, and approved prior to the start of any work or
the possession of any TOWN property or the commencement of services, as application.
3. Contractor shall obtain a performance and payment bond in the amount of$1,000,000 and shall be maintained at the
time "Notice to Proceed"document is enacted by the Town.
SUBCONTRACTOR'S INSURANCE
The Contractor shall require each of his subcontractors to take out and maintain during the life of his subcontract the same
insurance coverage's required of the successful Contractor. Each subcontractor shall furnish to the successful Contractor two
copies of the Certificate of Insurance, and successful Contractor shall furnish one copy of the Certificate to the Town of Davie.
ARTICLE 9- TOWN'S RESPONSIBILITIES
The TOWN shall be responsible for all providing reasonably required access to all project sites, and providing information on
hand including any outstanding issues or correspondence, and other data that are available in the files of the TOWN.
ARTICLE 10- TERMINATION OF AGREEMENT
The obligation to continue services under this Agreement may be terminated for cause by either party upon seven (7) days
written notice of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the
• terminating party.
TOWN shall have the right to terminate this Agreement or suspend performance thereof without cause for the Town's
convenience upon fourteen (14)days written notice to Contractor, and Contractor shall terminate or suspend performance of
services on a schedule acceptable to TOWN or at the end of this fourteen (14) day period, at the option of the Town. In the
event of termination or suspension for Town's convenience,TOWN shall pay Contractor for all services performed through
the date of notice of termination or suspension.
ARTICLE 11 -NONDISCLOSURE OF PROPRIETARY INFORMATION
CONTRACTOR shall consider all information provided by TOWN and all reports, studies, calculations, and other
documentation resulting from the CONTRACTOR's performance of the Services to be proprietary unless such information is
available from public sources or is a public record under Florida law. CONTRACTOR shall not publish or disclose proprietary
information for any purpose other than the performance of the Services without the prior written authorization of TOWN or in
response to legal process.
ARTICLE 12—UNCONTROLLABLE FORCES
Neither the TOWN nor CONTRACTOR shall be considered to be in default of this Agreement if delays in or failure of
performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or
delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the
non-performing party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil
disturbance, sabotage,Acts of God and governmental actions.
Neither party shall, however, be excused from performance if nonperformance is due to forces which are preventable,
removable, or remediable and which the non-performing party could have, with the exercise of reasonabie diligence,
prevented, removed, or remedied with reasonable dispatch. The non-performing party shall, within a reasonable tirne of being
prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the
circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement.
• ;1
ARTICLE 13- GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of Florida. Any and all I
Agreement will be held in Broward County and the Agreement will be interpreted accordi _
ARTICLE 14-MISCELLANEOUS
14.1 Non-waiver
A waiver by either TOWN or CONTRACTOR of any breach of this Agreement shaI 11
party unless such waiver is in writing and duly signed by both parties to this agree
waiver, such a waiver shall not affect the waiving party's rights with respect to any
making or acceptance of a payment by either party with knowledge of the existenc
operate or be construed to operate as a waiver of any subsequent default or breac
14.2 Severability
The invalidity, illegality, or unenforceability of any provision of this Agreement,or ttZ
rendering any portion or provision of this Agreement void or voidable, shall in no w
enforceability of any other portion or provision of the Agreement. Any void or void
severed from the Agreement and the balance of the Agreement shall be construed
did not contain the particular portion or provision held to be void. The parties furth
replace any stricken provision with a valid provision that comes as close as possibl
provision.
The provisions of this section shall not prevent the entire Agreement from being hell
of the essence of the Agreement be determined to be void by a court of competent
14.3 Political Campaigns
During the term of this Agreement, the CONTRACTOR or any employee or associate,sh
campaign for TOWN elective office nor make financial contribution to any such campaign_ —_—
I
ARTICLE 15- INTEGRATION AND MODIFICATION
This Agreement is adopted by the TOWN and CONTRACTOR as a final, complete and the Agreement between the TOWN and CONTRACTOR. This Agreement supersed
proposals, representations, negotiations, letters or other communications between the TO
to the Services,whether written or oral.
The Agreement may not be modified unless such modifications are evidenced by an ame
TOWN and CONTRACTOR.
ARTICLE 16- SUCCESSORS AND ASSIGNS
The TOWN and CONTRACTOR each binds itself and its director, officers, partners, suc---- _ -
assigns and legal representatives to the other party to this Agreement and to the
administrators, assigns, and legal representatives. Any assignment, sale, pledge or conve
must be previously approved by the Town,whose consent may be reasonably withheld.
ARTICLE 17- CONTINGENT FEES
The CONTRACTOR warrants that it has not employed or retained any company or perso
working solely for the CONTRACTOR to solicit or secure this Agreement and that it has nc
company, corporation, individual or firm, other than a bona fide employee working sole)
commission, percentage, gift or any other consideration contingent upon or resulting f
Agreement.
ARTICLE 18- TRUTH-IN-NEGOTIATION CERTIFICATE
32
ARTICLE 13- GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the
Agreement will be held in Broward County and the Agreement will be interpreted according to the laws of Florida.
ARTICLE 14-MISCELLANEOUS
14.1 Non-waiver
A waiver by either TOWN or CONTRACTOR of any breach of this Agreement shall not be binding upon the waiving
party unless such waiver is in writing and duly signed by both parties to this agreement. In the event of a written
waiver, such a waiver shall not affect the waiving party's rights with respect to any other or further breach. The
making or acceptance of a payment by either party with knowledge of the existence of a default or breach shall not
operate or be construed to operate as a waiver of any subsequent default or breach.
14.2 Severability
The invalidity, illegality, or unenforceability of any provision of this Agreement, or the occurrence of any event
rendering any portion or provision of this Agreement void or voidable, shall in no way affect the validity or
enforceability of any other portion or provision of the Agreement. Any void or voidable provision shall be deemed
severed from the Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement
did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken
provision.
The provisions of this section shall not prevent the entire Agreement from being held void should a provision which is
of the essence of the Agreement be determined to be void by a court of competent jurisdiction.
14.3 Political Campaigns
During the term of this Agreement,the CONTRACTOR or any employee or associate,shall not be involved in any political
campaign for TOWN elective office nor make financial contribution to any such campaign.
ARTICLE 15- INTEGRATION AND MODIFICATION
This Agreement is adopted by the TOWN and CONTRACTOR as a final, complete and exclusive statement of the terms of
the Agreement between the TOWN and CONTRACTOR. This Agreement supersedes all prior agreements, contracts,
proposals, representations, negotiations, letters or other communications between the TOWN and CONTRACTOR pertaining
to the Services, whether written or oral.
The Agreement may not be modified unless such modifications are evidenced by an amendment in writing signed by both the
TOWN and CONTRACTOR.
ARTICLE 16- SUCCESSORS AND ASSIGNS
The TOWN and CONTRACTOR each binds itself and its director, officers, partners, successors, executors, administrators,
assigns and legal representatives to the other party to this Agreement and to the partners, successors, executors,
administrators, assigns, and legal representatives. Any assignment, sale, pledge or conveyance of this contract by Contractor
must be previously approved by the Town,whose consent may be reasonably withheld.
ARTICLE 17- CONTINGENT FEES
The CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee
working solely for the CONTRACTOR to solicit or secure this Agreement and that it has net paid or agreed to pay any person,
company, corporation, individual or firm, other than a bona fide employee working solely for the CONTRACTOR, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this
Acreement.
ARTICLE 18- TRUTH-IN-NEGOTIATION CERTIFICATE
1?
Execution of this Agreement by the CONTRACTOR shall act as the execution of a truth-in-negotiation certificate certifying that
the wage rates and costs used to determine the compensation provided for in this Agreement are accurate,complete and
current as of the date of the Agreement and no higher than those charged the CONTRACTORS most favored customer for
the same or substantially similar service.
The said rates and cost shall be adjusted to exclude any significant sums should the TOWN determine that the rates ad costs
were increased due to inaccurate, incomplete or non-current wage rates or due to inaccurate representations of fees paid to
outside Contractors. The TOWN shall exercise its rights under this"Certificate"within one(1) year following payment.
ARTICLE 19-OWNERSHIP OF DOCUMENTS
CONTRACTOR shall be required to work in harmony with other Contractors relative to providing information requested in a
timely manner and in the specified form. Any and all documents, records, disks, original drawings, or other information shall
become the property of the TOWN upon completion for its use and distribution as may be deemed appropriateby the TOWN.
ARTICLE 20-NOTICE
Any notice, demand, communication, or request required or permitted hereunder shall be in writing and delivered in person or
sent by certified mail, postage prepaid as follows:
As To TOWN
Town of Davie
Town Hall
6591 SW 45 Street
Davie, Florida 33314
Attention:
As to CONTRACTOR:
Ashbritt.Inc.
1280 SW 36 Avenue
Suite 102
Pompano Beach.Florida 33069
Notices shall be effective when received at the address specified above. Changes in the respective addresses to which such
notice may be directed may be made from time to time by any party by written notice to the other party. Facsimile is
acceptable notice effective when received, however, facsimiles received (i.e.; printed) after 5:00 p.m. or on weekends or
holidays, will be deemed received on the next business day. The original of the notice must additionally be mailed as required
herein.
Nothing contained in this Article shall be construed to restrict the transmission of routine communications between
representatives of CONTRACTOR and TOWN.
ARTICLE 21 -PROJECT TEAM
The Project Team shall consist of
Project Team members may be changed only with the prior written approval of the Town.
J�
® IN WITNESS WHEREOF, the Town of Davie, at a regular meeting thereof, by action of the TOWN Council and directing the
foregoing be adopted, has caused these presents to be signed by the Mayor, and it's seat to be hereunto affixed, and
has executed this contract.
TOWN OF DAVIE
Witness
B /
Tom ex `
Mayor
Approved as to Form and Legal Sufficiency:
TOWN Attorney
ASHBRITT, INC.
CONTRACTOR
Attest:
By.
Corporate Secretary Signature Z
(Affirm Corporate Seal)
Witness: ,.
Title: Ot Lam,��0_3-
President(or other duly authorized Officer)
(Attach Resolution/Bylaw of authorization if no
President)
Approved by TOWN Council on f�c i�;,l'S 1�,2005, Item #
STATEMENT OF NO RESPONSE
34
DISASTER RECOVERY SERVICES
If you are not proposing on this service/commodity, please complete and return this form to: Town of Davie Purchasing
Division, 6591 SW 45 Street, Davie, Florida 33314. Failure to respond may result in deletion of your firrn's name from the
qualified vendor list for the Town of Davie.
COMPANY
NAME:
ADDRESS:
TELEPHONE:
SIGNATURE:
We,the undersigned have declined to submit a proposal on the above
because of the following reasons:
Specifications/Scope of Work too'light", i.e., geared toward brand
or manufacturer only(explain below)
Insufficient time to respond
-We do not offer this product, service or an equivalent
® Our schedule would not permit us to perform
Unable to meet bond requirements
Specifications unclear(explain below)
Other(specify below)
REMARKS:
EXHIBIT A--SCOPE OF WORK
• 35
1. Debris Management. Remove all hazards to life and property resulting from the disaster. Clean-up,demolition,
and removal shall be work authorization approved by the TOWN Project Manager by individual work
authorizations. Clean-up, demolition, and removal shall be limited to eligible debris. Eligible debris is that which
after its clean-up, demolition, and removal: 1) eliminates immediate threats to life, public health,and safety; 2)
eliminates threats of significant damage to improved public or private property; and 3) is essential by its absence
of ensuring economic recovery. Scope of Services shall include items such as emergency road clearance, debris
removal from public rights-of-way removal of hazardous stumps, leaning trees/limbs, temporary debris staging
areas and reduction sites, debris disposal, hazardous waste abatement, and sand screening, etc.
2. Technical Disaster Recovery Assistance. Provide disaster recovery technical assistance to elected and
appointed officials of the TOWN. This assistance shall include documentation and management for the public
assistance program, planning, training, and exercise development, as well as attendance at the Town of Davie
Emergency Operations Center(EOC) during activation of the EOC for exercise and actual emergency events as
requested by the Town Administrator, or his designee.
3. Temporary Satellite Communications. Provide temporary satellite communications equipment and"on-air"talk
time to the TOWN to facilitate emergency communications within the TOWN and with outside agencies because
of the loss of communications capability. Specifically, provide the satellite communications equipment and space
time as listed in the work authorizations and the notice to proceed.
4. Emergencv Power Generators. Provide temporary emergency power generators to TOWN to supply temporary
electric to critical facilities because of power failures.
5. Emergencv Delivery of Ice. Provide an emergency supply of ice to TOWN to facilitate food storage and other life
sustaining measures. Specifically, provide the ice within the specifications and quantities as listed in the work
authorizations and the notice to proceed_
6. Emergencv Delivery of Potable Water. Provide an emergency supply of potable water to TOWN to facilitate a
safe supply of water for human consumption, cooking of food, and other life sustaining measures. Specifically,
provide the potable water within the specifications and quantities as listed in the work authorizations and the
notice to proceed.
7. Emergency Equipment Rental Labor Materials and Supplies. Provide emergency rental of light, medium and
heavy equipment; trucks and other vehicles; labor; materials; and supplies as requested by TOWN. Specifically,
® provide the rental of light, medium, and heavy equipment;trucks and other vehicles;labor; materials; and supplies
as listed in the work authorizations and the notice to proceed.
8. Logistical Staging Areas. Provide for the operation and management of logistical staging areas to facilitate
disaster recovery operations. Specifically, provide for the supplies and labor for the operations and management
needed to establish and operate logistical staging areas within the specifications and quantities as listed in the
work authorizations and the notice to proceed.
9. Services and Facilities. Provide and pay for all labor, tools, equipment trans portation,_supervision, and all other
services and facilities of any nature whatsoever necessary to execute, complete and deliver the services within
the term specified in the work authorization. All work authorizations involving a time and materials portion of this
Agreement shall have a not-to-exceed amount placed within them.
10. Permits and Licenses. Obtain, with the assistance of TOWN, permits and licenses of a temporary nature
necessary for the prosecution of services. Not responsible to obtain permits or licenses where the requirement
for which has or will be waived because of a declaration of emergency or disaster.
11. Supervision. Under the general oversight of the TOWN, contractor shall supervise and direct all work, workers,
and equipment. Contractor is solely responsible for the means, methods,techniques, sequences, safety
program, and procedures utilized. Contractor shall employ and maintain on the work site a qualified supervisor(s)
who shall have full authority to act on behalf of contractor, and all communications given to the supervisor in
writing by the TOWN'S authorized representative shall be as binding as if given to contractor.
12. Other Related Work. Perform other related work as directed by the Town Administrator.
® 36
Exhibit B
Disaster Recovery Services
All prices noted in this attachment are considered a baseline estimate. Actual prices that will be charged will be justified at the
time a work authorization is approved. All costs must be based upon reasonable expenses for labor, equipment,material,and
overhead/profit. Under no circumstances will costs that exceed reimbursable limits acceptable to the Federal Emergency
Management Agency(FEMA) be proposed or approved in a work authorization.
Emergency Road Clearance
Contractor shall accomplish the cutting, tossing, and/or pushing of debris, hanging limbs, or leaning trees from primary roads
as identified and directed by Town of Davie.The debris shall be stacked on the right-of-way to allow passage of vehicles along
the primary transportation routes.
Compensation per attached hourly rate schedule.
Debris Removal from Public Right-of-Way
As directed by Town of Davie, Contractor shall load and haul all eligible debris to a Town designated Temporary Debris
Storage and Reduction Site (TDSRS) or other disposal destination.
0 to 15 miles
16 to 30 miles
Debris Separation/Reduction and TDSRS Management
Contractor shall operate and manage the TDSRS to accept and process all event debris. Contractor shall perform any site
preparation, to include but not limited to: (1) building and/or maintaining roads; (2) construction of a roofed inspection tower
sufficient for a minimum of three inspectors; (3) any environmental requirements necessary to include wind control fencing,silt
fencing, hazardous materials containment area, and/or water retention berms.All debris will be processed in accordance with
all local, state and federal rules, standards and regulations. Processing may include, but is not limited to, reduction by tub
grinding, incineration when approved,or other alternate methods of reduction such as compaction. Prior to reduction all debris
will be segregated between vegetative debris, C&D, recyclable debris, white goods, and hazardous waste. Upon the closure
of the TDSRS the site will be restored to its Pre-Use Condition.
Operation of TDDRS
Hazardous Stumps
Contractor shall remove hazardous stumps as identified and directed by Town of Davie. Stump removal shall include
backfilling the void with appropriate fill material and hauling the stump to the TDSRS.
Stumps up to 6 inches in diameter
Stumps greater than 12 inches. less than 24 inches
Stumps greater than 24 inches,less than 48 inches
Stumps equal to or greater than 48 inches
Sand Screening
Town of Davie shall direct contractor to screen sand to remove all eligible debris deposited by the event.This process includes
the collection of debris laden sand,transporting the sand to the processing screen located on the beach, processing the debris
laden sand through the screen and returning the sand to the approximate original location. Debris removed frurn the sand will
be collected, hauled. and processed as ROW debris.
Final Disposal
3-
Contractor shall load and transport processed debris to from the TDSRS to a final disposal site as directed byTown of Davie.
0 to 15 miles
15 to 30 miles
Technical Assistance
Contractor shall provide disaster recovery technical assistance to elected and appointed officials of Town of Davie. This
service shall include documentation and management for the public assistance program, planning, training, and exercise
development.
Service provided at no additional charge
Permits and Licensing
Contractor shall obtain, with the assistance of Town of Davie, permits and licenses of a temporary nature necessary for the
execution of the scope of services.
Service provided at no additional charge
Quality Assurance and Supervision
Contractor shall provide sufficient supervision and programmatic controls to ensure compliance with procedural and regulatory
standards established by FEMA, State of Florida, and Town of Davie.
Service provided at no additional charge
Temporary Satellite Communications
Contractor shall provide temporary satellite communications equipment and service as directed by Town of Davie to facilitate
emergency communications within Town of Davie and with state and federal agencies supporting Town of Davie's recovery
effort.
Satellite Communications provided at actual equipment lease and airtime cost plus 15%
Emergency Delivery of Ice
As directed by Town of Davie, Contractor shall provide an emergency supply of ice to facilitate food storage and other life
sustaining measures. Ice is delivered by refrigerated trucks in 40,000 lb increments, with 20 pallets of bagged ice to each
delivery.
Emergency Ice
Additional Charge for storage
Additional Charge for final distribution
Additional Charge for standby(waiting to unload) past 4 hours
Emergency Delivery of Potable Water
As directed by Town of Davie, Contractor shall provide an emergency supply of water to facilitate a safe water supply for
human consumption,cooking of food,and other life sustaining measures.Water is delivered by truck with 20 pallets per trailer.
Emergency Water
$0.15 per gallon to unload
Additional Charge for storage
Additional Charge for final distribution
Additional Charge for standby(waiting to unload) past 4 hours
Emergency Power Generators
As directed by Town of Davie, Contractor has the capability tc provide emergency power generators to supply temporary
electric to the Town to critical Village facilities. Prior to establishing pricing for temporary generators it is necessary to collect
technical information regarding the potential type and use of power at each facility indicated by the Town. It is also necessary
tc determine the Towns needs for technicians and the availability of emergency fuel supply. Unlike other emergency
commodities power generators must be tailored to the specific need.
® 38
® Emergency Power Generators
Demolition of Structures, Debris Removal from Private Property(ROE)
As directed by Town of Davie, Contractor shall demolish unsafe structures and remove debris that has been determined by
the Town to be a threat to the health and safety of the public. Examples of enabling elected body resolutions and other
necessary documentation for the right-of-entry (ROE) process are provided by the technical assistance experts working with
Contractor and Town of Davie.Debris generated through the ROE program will be placed on the right-of-way and collected as
part of the ROW debris program.
Compensation per attached hourly rate schedule
® 39
Hourly Equipment Schedule
With Operators for Emergency Road Clearance, Leaning Trees,
Hanging Limbs, and Debris Removal From Private Property(ROE)
Equipment Hourly
210 Prentice Loader
Self Loading Prentice truck-25 to 4D yard dump body
Wheel Loader, John Deere 544 or equivalent —2/12 to 3 yard bucket
Tandem Dump Truck—16 to 2D yards
Wheel Loader, John Deere 644 or equivalent—3 to 5 yard bucket
Chainsaw Operator with gear
Supervisor with pick-up truck
Safety Manager with pick-up truck
Mechanic's Truck with tools
Flagmen for traffic control
Trash Transfer Trailers- 110 yard with Tractor
Bucket Truck -50 cubic yard bed
Equipment Transports
Clerical
Laborers
Mobilization and Demobilization
40
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EXHIBIT B
Price Proposal for the Town of Davie
Item :a"Task Description Price
,-
`'U/M
p.
1. First Response(Emergency Road Clearance) Hourly Hourly Schedule
Debris Collection from Public rights-of-way,stump removal,
2 aerial hazard mitigation,TDSR site management, separate and Cubic Yard $ 20.95
reduce debris by grinding,load and transport processed/ground
debris and compacted C&D to final disposal(0-25 miles )
3 Transporting processed debris to final disposal(>25 milesd
Disposal tipping fee is a pass d=cost. Cubic Yard/Mile $ 0.029
4. Technical Assistance N/A N/C
S. Project Management N/A NIC
a�
Hazard and Debris Removal from Canals and Waterways q� F�. t '�
6. „ u a
(Removed debris staged for collection as ROW debris)
6(a). Barge with Winch(Crew of 2) Day $ 4,795.00
6(b). Shallow Draft Landing Craft(Crew of 2) Day $ 7,895.00
6 c). After review of waterways AshBritt will prepare a lump sum
( price to remove storm generated debris Lump Sum Incident Specific
7. Sand collection,screening,and transport to beach Cubic Yard $ 8.50
8. Beach Restoration Lump Sum Incident Specific
9. Demolition of Unsafe Structures(wood) Square Foot $ 2.00
10. Demolition of Unsafe Structures(concrete) Square Foot $ 3.00
11. Hazardous Waste Collection y•'�s F1 >>
11 (a). Hazardous Waste Collection (flamable solids) 55 gallon drum $ 595.00
11(b). Hazardous Waste Collection (flamable liquids) 55 gallon drum S 475.00
11 (c). Hazardous Waste Collection (pesticides) 55 gallon drum $ 475.00
11 (d). Hazardous Waste Collection (paint related materials) 55 gallon drum $ 475.00
11 (e). Hazardous Waste Collection(oxidizer liquids or solids) 55 gallon drum $ 725.00
11 (f). Hazardous Waste Collection(corrosives-acids/bases) 55 gallon drum $ 525.00
12. White Goods Collecdon Each $ 45.00
0. Freon Removal from cooling motors Each S 65.00
14. Fire Suppression Support Hourly Hourly Schedule
EXHIBIT B
Price Proposal for the Town of Davie
Item Task Description UM price
The following items are available through State and Federal government resources.However,in the event that timely
delivery of these items by the government does not meet the needs of our Client,AshBritt will arrange for delivery
through our teaming partners.Pricing for these items will not exceed the pricing charged to State and Federal government
by their suppliers
15. Emergency Delivery of Potable Water Various Cost+ 15%
16. Emergency Delivery of Ice Various Cost+ 15%
17. Temporary Sanitation,Showers,Kitchens Each Cost+ 15%
18. Temporary Satellite Communication(satellite phones) Each Cost+ 15%
r
•
EXHIBIT B
Hourly Rate Schedule for the Town of Davie, Florida
- Heavy Equipment - Size or Type U/M Unit Price
Operaina Included
12-Foot Tub Grinder Morbark 1200 Hour 395.00
13-Foot Tub Grinder Morbark 1300 Hour 455.00
14 Foot Tub Grinder Diamond Z 1463 Hour 490.00
Backhoe Cat 416 Hour 95.00
Bucket Truck Up to50'reach I Hour 130.00
Bucket Truck 50'to 75'reach Hour 150.00
Chipper w/2 man crew Morbark Storm Hour 125.00
Crane 30 Ton Hour 170.00
Dozer Cat D4 Hour 95.D0
Dozer Cat D5 Hour 105.00
Dozer Cat D6 Hour 125.DO
Dozer Cat D7 Hour 135.00
Dozer Cat D8 Hour 150.00
Equipment Transport w/Tractor 50 Ton Hour 90.00
Excavators Cat 320 Hour 90.00
Excavators Cat 325 Hour 1 15.00
Excavators Cat 330 Hour 130.00
Mechanized Broom Street Sweeper Hour 75.00
Motor Grader Cat 120G Hour 120.00
Self Loading Knuckle boom Truck 25-35 CY Body Hour 125.00
Self Loading Knuckle boom Truck 3545 CY Body Hour 140.00
• Skid Steer Loader Bobcat Hour 55.00
Stump Grinder Vermeer 252 Hour 85.00
Towed Loader w/Tractor Prentice 210 Hour 140.00
Tracked Loader Cat 955 Hour 125.00
Tractor w%Box Blade 80 Hp Hour 35.00
Trash Transfer Trailer w/Tractor 1 10 Yard Hour 125.00
Truck Mounted Winch Tow Truck Hour 90.00
Vacuum Trucks let Vac Hour 155.00
Water Truck 2000 Gallon Hour 65.00
Wheel Loaders Cat 950 Hour 115.00
Wheel Loaders Cat 966 Hour 125.00
Wheel Loaders Cat 980 Hour 135.00
Emergency Life Support. Size or Type U/M Unit Price
Emergency Ice Delivery Determined by availability Each incidini specific
Emergency Water Delivery Determined by availabilit Each incident specific
Emergency Power Generators Determined thru site survey Each incident specific
Exhibit N-Cnntraet for Disaster Recovery Services Page t
�Xri1IS11 is
Haul Vehicles Size or Type U/M Unit Price
Operators Included
Dum Truck 10 to 15 CY Hour 40.00
• Dump Truck 16 to 20 CY Hour 50.00
Trailer Dump w/Tractor 30 to 40 CY Hour 60.00
Trailer Dump w/Tractor 41 to 50 CY Hour 70.00
Trailer Dump w/Tractor 51 to 60 CY Hour 80.00
Trailer Dump w/Tractor 61 to 70 CY Hour 90.00
Walking Floor Trailer w/Tractor 100 CY Hour 95.00
Transportation Vehicles Size or Type U/M Unit Price
Operators Not included
Box Truck 3/4 Ton Day 165.00
Passenger Car Full size j Day 95.00
Passenger Van 9 Passenger Day 145.00
Pickup Truck 1/2 Ton Day 125.00
Pickup Truck 3/4 Ton Day 145.00
Picku2 Truck 1 Ton Day 175.00
Utility Van 3/4 Ton Day 1 15.00
Personnel Size or Type U/M Unit Price
Administrative Assistant Individual Hour 45.00
Clerical Individual Hour 35.00
Climber w/Gear Individual Hour 85.00
Laborer w/Tools Individual Hour 30.00
• Mechanic w/Truck and Tools Individual Hour 60.00
Operator w/Chainsaw Individual Hour 55.06
Safety or QC Manager w/Pickup Truck Individual Hour 60.00
Superintendent w/Pickup Truck Individual Hour 75.00
Supervisor w/Pickup Truck Individual Hour 60.00
Ticket Writers Individual Hour 35.00
Traffic Control Personnel Individual Hour 30.00
Marine Resources Size or Type U/M Unit Price
14'Utility Boat w/Motor Crew of I Day 545.00
33'Fast Barge w/Winch Crew of 2 Day 4,725.00
56'Shallow Draft Landing Craft w/Crane Crew of 2 Day 7,850.00
Air Pump w/multi breathing lines Brownie Lung Day 450.00
Hardhat Diver w/Gear Individual Hour t incidentspecific
Scuba Bottle Refill(air) 80 Each - 21.00
Tank Diver w/Gear Individual Hour incidentspecific
Water Discharge Hose 6 inch Ft/Dav 1.00
Water Discharge Hose 12 Inch Ft/Day 1.50
Water Pump 6 Inch Day 1,295.D0
Water Pump 12 Inch Day 2.095.00
• Exhibit R-Contract for Disaster Recovery Services Vugc 2
EXHIBIT B
w sn^ x Misc:Egwptncnt t Size or Type , U/M �Unit Pnce ��
First Aid Station OSHA Spec Day 65.00
® Light Tower wl gcnerator Day 65.00
Observation Tower USACE Spec Each 3,500.00
Office Trailer 40 foot Day 85.00
Portable Toilet Sin le Week 55.00
Storage Container 40 foot Day 55.00
Exhibit B-Contract for Disaster Recovery Services Pegc 3
EXHIBIT B
AshBritt
Environmental
Town of Davie
Bruce Bernard
6901 Orange Drive
Davie,FL 33314
Fax: 954-797-1246
Dear?& Bernard-
e
AshBritt,Inc. will collect and haul storm generated debris from Public and Right of Way
Property to a City or County designated landfill for 512.75 per cubic yard.
Please contact me with any questions at 954-545-3535.
S•ncerely,
n �
Terry n Vice
400 ED.ih Antlre A— S,�i,� 103 Pompano Dea'h F;cr,aZ 3, of
T:•I: °5: 5G5-3535 Tc:. =ree 3C^-:i,:;.;)76 FaK, 55.-5L5-35B5 w ;hh,iir,cm
•