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HomeMy WebLinkAboutR-2006-100 DRC Emergency Services RESOLUTION NO. 2006-100 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT ON BEHALF OF THE CITY WITH DRC EMERGENCY SERVICES, LLC., FOR DISASTER RECOVERY SERVICES UNDER A CITY OF TAMPA BID (RESOLUTION NO. 2006-371); PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the federal government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to have an additional agreement to provide for disaster recovery services for the City, i.e., in addition to one existing with Ashbritt, Inc.; and WHEREAS, the City Manager has determined that such services can best be obtained pursuant to an agreement with DRC Emergency Services LLC; under a City of Tampa Resolution No. 2006-371, valid through April 04, 2011, a copy of which is attached to this Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proper City officials are authorized to execute an agreement between DRC Emergency Services LLC and the City for disaster recovery services in addition to those provided by Ashbritt, Inc., if and when needed by the City, in connection with the current City of Tampa contract valid through April 04, 2011, a copy of which is attached and identified as Exhibit "A"; provided, however, that if DRC Emergency Services LLC contracts with any other governmental agency in the South Florida area and service rates are lower than those afforded to the City of Tampa, then DRC Emergency Services LLC shall provide such services at the lower rates to the City. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on June 13, 2006. PATRICIA FLURY MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC • CITY CLERK APPROVED AS TO FO AND CORRECTNESS: BY: THOM J. ANSBRO CITY ATTORNEY 2 RESOLUTION #2006-100 -- CITY OF DANIA BEACH � m , Agenda Item# ® • Agenda Request Database Date of Commission Meeting: 6/13/2006 Adopt Resolution ® Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid/RFP ❑ Presentation ❑ Continued from: Re, ueStedtACtloll {I{�Qn� ap{JroprJate ACt�on or Mot'gn r 3 g A ADOPT RESOLUTION nl �Ihy Action is Necessaryar ; w � k ALLOW CITY TO CONTRACT FOR DEBRIS REMOVAL SERVICES WITH SECONDARY CONTRACTOR, DRC Emergency Services, LLC What Action n Acc m oplishes x * P . IN CASE OF CATASTROPHIC DISASTER,ALLOWS CITY THE RESOURCES TO DEAL WITH ALL EMERGENCIES AS SOON AS POSSIBLE �' - t 4 � ,. sir��^` ,� �€ �-�. f �- ". Purchasm R e uests ONLY �_� � � � q Dept: 3901 Public Services Administration Acct#: Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ 1 Summary,Explanation/Background .. .: . . _n.' ... �. .. THE CITY CURRENTLY HAS AN AGREEMENT WITH ASHBRITT TO DEAL WITH EMERGENCIES INVOLVING DEBRIS REMOVAL BUT ON THE RECOMMENDATION OF THE COUNTY ISSUED TO ALL CITIES, THE CITY SHOULD HAVE A SECONDARY CONTRACTOR IN CASE OF A DISASTER THAT MAY REQUIRE A NEED FOR THE SERVICES OF AN ADDITIONAL CONTRACTOR. fiscal ImpactlCost Summary: OU NONE AT PRESENT; COSTS ARE ONLY INCURRED IN CASE OF CITY ISSUANCE OF A NOTICE TO PROCEED WITH DEBRIS REMOVAL SERVICES AFTER A DISASTER OR OTHER EMERGENCY NEED. N Exhibits Attachetl .Y J .. n RESOLUTION MEMO Exhibit 1 Exhibit 2 Exhibit 310 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 •Author�aed Signatures A :. Submitted by Leo Williams Date 06/05/06 Department Director Dominic Orlando Date 06/05/06 HR Director Date Finance Director Patricia Varney Date 06/05/06 City Attornev Thomas J. Ansbro Date 06/06/06 City Manager Ivan Pato Date 06/06/06 C�tyClerk Use x ` .... F � . Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ City of Dania Beach Department of Public Services ..1.00 West Dania Beach Blvd •Dania Beach,FL 33004 (954)924-3741 (954)-923-1109(fax) MEMORANDUM To: Mayor Patricia Flury Vice Mayor Robert Anton Commissioner Anne Castro Commissioner John Bertino Commissioner C. K. McElyea FROM: Ivan Pato, City Manager VIA: Dominic Orlando, P.E. Director of Public Services BY: Leo Williams, Public Services Superintendent LW Date: June 5, 2006 •Staff is recommending the approval by the Commission at the June 13, 2006 meeting of allowing agreement of a contract for Disaster Relief Services with DRC, Inc., for the period of one year with renewal options as spelled out in the current City of Tampa contract. There is no cost associated with this contract unless there is a need due to a natural disaster such as a hurricane. During the last few years of active hurricane seasons while Ashbritt has been very responsive and helpful in achieving the very quick clean up we accomplished and were more then able to provide whatever help we requested despite the volume of need this State required, the County has recommended all Govermental agencies have secondary contracts as backup in case of a Katrina like disaster here. Staff has decided at this time DRC, Inc., is best fitted for that role with the agreement that though we will be piggybacking off of the Tampa contract there will be an amendment to ours assuring us of a "Favored Nation" clause allowing the City to use any new contract in the South Florida area that may have more favorable rates. t 0 0 e_wa z r� FLORIDA N.q From the Office of the City Attorney June 6, 2006 DRC Emergency Services Attention: April Calloway 740 Museum Drive Mobile, AL 36608 Dear Ms. Calloway, Pursuant to the City of Dania Beach procurement regulations, the City consents to "piggyback" upon the Agreement for Disaster Recovery Services, existing between The City of Tampa, Florida and DRC Emergency Services, LLC ("DRC"). The same terms and conditions that apply in the Agreement for Disaster Recovery Services for the City of Tampa, Florida contract shall apply to the City. All references to the City of Tampa, Florida, a political subdivision of the State of Florida, shall be assumed to pertain to the City. DRC and City agree, however, that if DRC contracts with any other governmental agency in the South Florida area for service rates which are lower than those afforded to the City, then DRC shall provide such services at the lower rates to the City. Notices shall be sent as follows: CITY: Ivan Pato, City Manager City of Dania Beach 100 West Dania Beach Blvd. Dania Beach, FL 33004 With a copy to: Thomas J. Ansbro, City Attorney City of Dania Beach 100 West Dania Beach Blvd. Dania Beach, FL 33004 DRC April Calloway DRC Emergency Services 740 Museum Drive Mobile AL, 36608 `Broward's First City" 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dariia-beach.fl.us Accepted, Disaster Emergency Services, LLC Signature Mak Print Name/ Title Date: �� 17 (�', o? cc Accepted, City of Dania Beach Patricia Flury, Mayor..-� r. Ivan Pato, City Manager Date: • ATTEST: C Louise StilsonYCity Clerk 19�c-i 1.-16- APPROVED AS TP FORM AND CORRECTNESS: Thomas J. An'sbro, City Attorney "Broward's First City" 100 West Dania Beach Boulevard Dania Beach,FL 33004 Phone: (954)924-3600 www.ci.dania-beach.ft.us 01/24/2006 15: 05 e132748'^_' CITY OF TAMPA r'"CHA FAGE 01/01 Cl U OF r" • Q ® .. Pam Torio,M$yor Contractual Services Division y Purchsising Department Gregory K Spesrmsn, CPPO Director of Purebasiog Mr. Don l3ahouth January 24, 2006 DRC,Inc. Dear Don, Your firm has an award with the Citjr of Tampa to provide Debris Martaaemernt. This existing award expires on 2006. Under the provisions of this award, the same prices, berms and conditions (if applicable) may t►e renewed if mutually agreeable to both parties for an additional five- year period. Our records indicate that your Affiniative Action Certification mired on 7 05. Please contact Franklin Cross at (613) 274-5543 to insure that your compliance remains current throughout :fie renewal period. If your firm desires to extend the award, please complete and return the following Statement of Intent with required informatlon within 10 days recelpt of this letter or the award / contract will be considered non- renewable and will automatically be! terminated at end of said term. If you do not wish to renew, please • indicate so in the appropriate space b31ow, Sincerely, Kevin Frye Senior Procurement Analyst STATEMENT OF INTENT I, Mark Stafford being authorized to contract for DRC Err Q r_is e n c y Services i LL C do hereby express the firm's desire to extend the above referenced agreement upon the sane: prices (with escalation, if applicable) same terms and conditions. I un ersta that an extension of the agreement requires City Council approval. This statement represents th above r S bi ing approval of an extension of this agreement. y; ess Authorized i nature 7u �(�llfj g ,ark Ftaffcrd Type of Print Name Above Title` Chief Operating Officer ( ) We do not wish to renew this award. The source for non-renewal is: Please fax back to 813-•Z74-8355. If you have any questions, call me ` 813-274,-8833 .115 E.Kennedy Blvd. a Tampa, Florida 33602 a (81.3)274-8354 a FAX: (81.3) 274-8874 PUA�h45f4Gr'1PY,'•:F,M • RESOLUTiOk No 20* 3 f 1 A 4ESOWnOM APPROVING AM ASSIGNMENT OF AWARD.ACCEPTAkC1 AND CONSENT TO ASSIGNMENT HlViEEN THE CITY OF TAMPA, DRC, 1'iC AND ORC EMERGENCY SM%gCES, llC., RMAADING THE PROv1SM OF DEBRIS MANAGEMENT SER'VKES"USC BY PIE DEPMTMEKT OF,PJBUC WORKS A%D THE SOLID WAM DEPARTMt3YT:APPROVING TI*RENEWAL OF AN AGREEMENT aFTwEEW THE CITY Or TAMPA Av0 DRC EMERGENCY SCRV1CI7S,UC.,A,JT1401kIZING THr TxEM:Orc 71:EREOF BY THE MAYOR; PROVIOING AN EFFKTM DATE. W%L%L4k, by Uta atAhoety aontair to Rewhow,Na 2001.0304,passed and adopted by the UV Qxmi of the CItY of TbRVO on Apet S.XMI,tee Cry amepted the bid d,and wftved Yft an AgreemeM welt OTC.Ind for the f ruvrsion d Debft Maroprnwm Sen+Ces:amd WHEREAS, DRC Im,dewas to asgW,the award to DRC Emergency Scum es.I.I.C.Nfir_h has agreed to ans6rne an award oeagatbris thereunder:and WHEREAS, tht Cal' deems it in Vv beep emrwt of the aeons Of the Oty of Tampa tD Coraent to audt vjsgnmm and wIf"EAS, raw♦wort provdeC for te•teviN wder the same te:rd vd w dn6"os cxntained Lve'ein wren nnutuah mere eo tits prim,art the writs hs+e mrfu*agrwd to suer extorts on. NOW,ThEREFORE, BE IT RESOLVED BY THE CTrN COUNCIL OF THE CT y of TAMPA,iRAR m Section 1. That the Asvgn'rtent of ttx Award, Acoepurve aryl Co-ew* to AsW"ern txt«men 7w Cry d Tay",DARC,ktc.and DRC Ertwgem+Cy swrns,LLC.,a a0py of arfvdn a etoXhW Iweelo,and matte a Part txleof,is two w1pr"d. Section 2. T14t,PWVjwtt to ResotuUan N0. 200I-0304, passed and adopted by tt+c CM Cound on At ni S, 2001, the Chy d Ti-Pa IS 't!ne+�- fie avaed vw:h DAC Emergency Services, t1C for an waftnae fve--ow perkod coontrw3cing at 12:01 a.m.,April S,2006 and cgxng at 12A0 rrrim4M Apr1 4,2011 upon,the sate X-m and wndrbor+s :mis+ced to Ute prl rw a-". • section I Thu lotus for payment for sudr,,tundax shag be oontm0ed by requsioan and contingent upon avaiabdltYiaPOropri&tons of lv%ft. sectbn 4. TTod 9tt Mary of the Oh d 72nrp0 k aunrort W and eMPC*vv d tO OM AL and Cie Cny Oerk 10 attttit and AA the OM04 Saar Or Ctt City Of Tampa W saC AsagnrrtAre an Oelted of ttx CRY. S&14n 1 ThV the tamper of mrs of ate Oty of TmvX are aa.'Ctortaed to do al CwW na=laq and proper in on w to carry out and make ef►octim Vte propmom of 1%Aesdutbrr,atmtr 941 Ukt effect Immedatef r ipow,its adomm PASSED AND ADOPTED BY THE CITY COM' T HE CM OF A,F ORI ON � 3 ® 2� '0'tEM40. ' L�— ^ r M PI UTY COUNCIL GTTY aERKJO pu!y CITY CLERK APPRAYED AS TO LEGAL WfF10ENCY Bt'jjVm R.YASKE,ASSISTANT CM ATTORNEY 966 i !�P--C- ajam DRC Emergency Services, LLC 740:1luseum Drive• .1lobile,,Alabama 36608 1-888-721-4372• 1-251-343-3581 • FAX X 1-251-313-5554 Letter of Agreement It is understood that has a desire to enter into a Cooperative Purchase Agreement for Debris and Disaster Management Services betiveen DRC Emergency Services, LLC and dated _. DRC Emergency Services, LLC hereby agrees to provide such services under the same price(s), terms, and conditions as the referenced contract. All references in the contract betlleen DRC Emergence Sen-ices, LLC and shall be assumed to pertain to. and are binding upon DRC Emergency Services, LLC and Agreed, accepted and consented to this, the last date shorn hereunder. DRC Emergency Services, LLC _ Robert J. Isakson Date Signature Date Administrative Manager Print Name v_ - i 'lit • ]•.' .r...:.tau:.' r.....Vrrr SN .'_ .. ::,..y ..,, .. ....'." ..J.H.+=VL!' 4�:JCr{.. .�,, r.�� � F I y y o 5 T H � o. o � •v' � 05 :' lam � O ca Ca O m p h .. O @� a •� �' eo - O ° � O ° 92> rr � .� ui G O ! y •v a � - � t a - ��Q 9 'm A�_, �1/^ • D� ate, � a. � � U I 13 .� - � / v.pw4 u..�fl�>ii t)�h.li':.i (iiuuiii�� i.n Y -• •�„ W• .,,4 � t �:`�.^• �` `` � if !Ml 02/27/2006 13:04 25193701--91 BLACKMON INSUL"\CE PAGE 01/02 C, call THE GRAY INSURANCE COMPA.Ny CERTIFICATE OF INSURANCE NO 111 CERTIFICATE HOLDER NAMED INSURED City of Tampa 306 E. ,Jackson Street DRC, Inc., DRC Emergency Services, LLC Suite 2E 740 Museum Drive Tampa, Florida 33602 Mobile, AL 36608 -- Att: Kevin -Frye ® YES ❑ NO ho all policies contain a Waiver of SubroRarian in favor of Certificate klolder If required by written contract? IN YES ❑ NO Da all policies except the Workers' Cnmpe"mion name the Certificate Holder as Additional Insured if required by writrcn contract? ® YES ❑ NO Do policies provide 30 days written notice of cancellation to Ccrditcste Holder? ® YES ❑ NO Is coverage under all insurance carried by Named Insured Primary Insuranct:if required by written contract? 1 T- CONFIP-MATIONOLICX POLICY LIMITS OF LTAUTJ vff IN OF COVERAGE TYPE OF INSURANCE UIVCER PERIOD THOUSANDS (000) WORKERS'COMPENSATION& XSWC-070343 03/01/2005 WORKERS COMPENSATION Statutory EMPLOYERS LIABILITY 03/01/2008 ® YES ❑ NO U.S. Longshoremen's and Harbor Workers' EMPLOYERS LIABILITY Compensation Act Coverage Fach Accident $ 1,000 ® YPS ❑ NO Outer Continental Shelf Land Act Disease-Policy Limit S I„000 ® YES ❑ NO )ones Act(including Transportation,Wages, Disease-Each Employee $ 1.000 Maintenance, and Cure), Death on the High NvIAPVTIN4]E EMT It OyFRS Seas Act&General Maritime Law M YES ❑ NO Voluntary Compensation Endorsement J.JAT3ILITY $ 1.000 ® YES ❑ NO Other Stites Insurance ® YES ❑ NO Alternate Employer/Borrowed Servant Endorsement ® YES ❑ NO 'In Rem"Endorsement ® YES ❑ tap Gvlf of Mcxico Territorial Extension GENERAL LIABILITY XSGL-072995 03/0I12005 Form&Edition Date ISO CG 00 01 1I/s8 03101/20OR General Aggregate Uiilimited ® YES ElProducts-Comp/OPS Agg. S 3.000 NO Broad Form Property Damage Liability Personal&Advcrti9ing Injury $ 1,000 including X, C, U Each Occurrence $ 1,000 ® Y?='S 0 NO Products,'Completed Operations Fire Damage g 50 ® 'YES ❑ NO Contractual Liability (Any one Fire) , 12 YES ❑ NO Sudden and Accidental.Pollution Liabitiry Medical Expense 5 ® YES ❑ NO Occurrc^cc Form (9 YFS ❑ NO Personal Injury (Any one,erson) ® YPS ❑ NO "In Rem" Endorsement ® Y"ES O NO Cross Liability ® YES ® NO Watercraft exclusion has been modified by the vc•scl,endorsement on scheduled equipment 02/27/2006 13:04 2519370'--91 BLACKMON INSUP\ CE PAGE 02/02 , CONFIRMATIONAGE OF COVERAGE TYPE OF INSURANCE POLICY POLICY LIMITS OF LIABILITY IN NUMBER PERIOD TH0USA S (000) AUTOMOBILE LIABILITY X5AL-072793 03/01/2005 03/01/2008 IN YES ❑ NO Any Auto 13odily Injury&Property $ 1,000 #. YES ❑ NO All Owned Autos Damagc Combined ❑ YES ❑ NO Schcdulcd Autos ® YES ❑ NO kircd Autos IS YES ❑ NO Non-Owned Autos EXCESS LIARrLTTY GXS-04IB25 03/01/2005 ® YES ❑ NO Excess Form 03/01/2006 Each Occurrence x 4,000 Aggregate $ 4,000 JOB OR PROJECT DESCRIPTION SPECIAL CONDITIONS BUSINESS ALTO COVERAGE INCLUDES PHYSICAL,DAMAGE, $250 DED., PM 1500 DED, VF.HICLES; SPECII=IL•D PERIL$, $25 DED, ALL CTIIER Should the insurance herein described be cancelled, assigned or changed in such a manner as to affect this certificate, THE.GRAY INSURANCE 3 COVV DAIYY will endeaver to give thirty ( 30 j days u rinen notice to the certificate holder,but railure to do so shall impoxc no obligarion or liability upon TILE GRAY INSURANCE COMPANY, stl 1 THE GRAY ENSURAVCE 0-MPAN-Y 3601 N.1-10 Scrvicc Road West, Mr_tairic. I,A 70002 DATE; -27-06 1 • 1 ORM NO,135 REV. 1/0.1 IGN - _ ,� 47, AGREEMENT THIS AGREEMENT made and entered into at Tampa, Florida, this Zday of�r , 2001, A.D. by and between the CITY OF TAMPA, a municipal corporation organized and existing under the Laws of the State of Florida, hereinafter referred to as "City",, whose address is the Municipal Office Building being at 306 E. Jackson Street, 2E, Tampa, FL 33602 and DRC, Inc., hereinafter referred to as "Contractor", whose address is 740 Museum Drive, Mobile, Alabama 36608. In consideration of the mutual stipulations, agreements, and covenants herein contained, the parties hereto have agreed and hereby agree with each other or their executors, administrators, heirs or successors, and assigns, as follows: FIRST: Contractor shall at its own cost and expense furnish the services described below and all material, equipment, tools, and labor of every description necessary for and to carry out in good, firm, substantial and workmanlike manner the following work as specified in the Contract Documents consisting of this Agreement and: (X) Addendum (X) Bidders Affirmation & General Conditions (X) Insurance Requirements (X) Specifications (X) Proposal#71060500, Debris Management (X) Bid Security ECONO: Upon the faithful performance of this Contract work by Contractor, City shall pay Contractor for work performed and labor furnished at the prices set forth in Contractor's executed Proposal. ' THIRD: Contractor shall abide by, comply with, duly perform, and be bound by each and every one of the terms, provisions, rcnditions, and agreements contained in the Contract Documents. FOURTH: Contractor shall not transfer or assign this Contract without the previous written approval of City; and, during the progress of the work, Contractor shall comply with applicable Federal and State laws, and County and City ordinances and will hold the City harmless from any and all liabilities, damages, or costs arising out of any claim sustained by reason of default or neglect of Contractor. FIFTH: Contractor shall commence the work and shall faithfully prosecute said work to its full completion within the number of days set forth in the Proposal. SIXTH: City shall have the right to determine all questions as to the performance, completion, and other matters set out in the Contract Documents. i 1 of 2 I ` I 1• IN Wi i <' '.r WHEREOF, the parties have hereunto set their hands and seals, and s of th as a c�porations have caused these presents to be signed by their duly authorized officers. CITY F T i ATTEST BY Dick A. Greco, Mayor r'T�A C C4 K 11 ,R APPROVED-AS f T-6 i.:.' Samuel S. Hamil on DRC, INC. ASSISTANT CITY ORNE BY William S. Vogel BY ATTEST: Type or Print TITLE: Vice President • 1e �— (Pres., V-Pres., Part Per, Owner) Corporation Partnership ( ) (SEAL) SECRETARY Individual () Robert J. Isakson Incorporated in the State of Managing Director / Secretary If business is individually owned, you must sign before two(2) witnesses: WITNESS: WITNESS: If doing business under a fictitious name, you must submit a copy of your Certificate of Registration and a copy of the legal Notice which appeared in a newspaper. I • 1 OF 2 '1 PUKHASING/SSH/IS/SS RESOLUTION NO. 201- $ 4 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF TAMPA AND DRC, INC. FOR THE PROVISION OF DEBRIS MANAGEMENT FOR THE USE OF THE DEPARTMENT OF PUBLIC WORKS; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TAMPA, FLORIDA: Section 1. That the Agreement between the City of Tampa and DRC, Inc., a copy of which is attached hereto and made a part hereof is hereby approved. The Agreement shall be for a five-year period from the effective date of the awarding or approving Resolution, and may, by mutual agreement, be renewed at the same terms and conditions for one additional five-year period. Section 2. That the Mayor of the City of Tampa is authorized and empowered to execute, and the City Clerk to attest and affix the official Seal of the City to, said Agreement on behalf of the City. Section 3. That other proper officers of the City of Tampa are hereby authorized to do all things necessary and proper in order to carry out the terms and conditions of this Resolution which shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE C , LORIDA, ON APR a 2M1 i CHAIRMAN, CITY COUNCIL ATTEST' CITY LERK APPROVED AS TO FORM: cc "J1 L S. HA LTOl ',.,_AS_StJTANT C ' ITTORNEY i I i 668 • i PR MR DISASTER RIECOIY+ (#71060500 cCoFF OF ci.�(` OTti` _Fe 3?�1S 7'LNACiE1 �TT It is t.c intc:,t Cf this 11 oposal for the CONTRACTOR to remove as quickly as possible all hazards to life and property resulting from the Event in tie City of Tampa. Clean up, uem_lition and remc.,val vnll be task order(notice-to-proceed)specific and limited to elisnble debris. Eligible debris shall be defined by the CITY as (1)that which is determined to eliminate immediate threats to life, public health, and safety; (2)that which has been determined to eliminate immediate threats of significant damage to improved public or private property, and; (3) that which is considered essential to ensure economic recovery of the affected community to the benefit of the community-at-large. Specifically the Scope of Services will include the items listed in Attachment I and priced in P.itachmerrt 2, 3 and 4 of this Agreement under the corresponding headings. SCOPE OF SERVICES TV O_-TECHNICAL DISASTER RECOVERY ASSISTANCE It is the intent of this Proposal for the CONTRACTOR to provide disaster recovery technical assistance to appointed and elected officials within the CITY. This service shall include Program and Project Management Assistance. Specifically the Scope of Services will include the items listed in Attachment 1 and priced in Attachment 2 of this Proposal under the corresponding headings. SERVICES ANL D FACILITIES ,It is understood that, except as otherwise specifically stated in this Proposal and Attachments to this Proposal,the CONTRACTOR shall provide and pay for all labor,tools, equipment, transportation, supervision, and all other services and facilities of any nature whatsoever necessary to execute, complete and deliver the services within the time specified in the Notice- To-Proceed as agreed upon by both parties. All noticesrto-proceed involving a time-and- materials portion of the Proposal shall have a not-to-exceed amount placed',,-,'thin them as agreed upon by both parties. PER--NMS AND LICENSES Permits and licenses of a temporary natue necessary for the prosecution of the Services shall be secured and paid for by the CONTRACTOR with the assistance of the CITY,unless otherwise stated in this Proposal. The CONTRACTOR shall not be held responsible to secure permiits and/or licenses which the requirennents for.same have or AiIl be waived due to a declaration of -in ernergency or disaster. k-PER I_SION BY CONTRACTOR Under the gzneral oversight of the CITY,the CONTRACTOR will supervise and direct all work, • workers and equipment. The CONTRACTOR is solely responsible for the:nears; methods, Pa-c 3 • techniques, sequences, safety program and procedures li i'sized. The CONTRACTOR,w-ill ern ploy and maintain on the worm site a qualified supervisors)who shall have full authority to act ea behalf of the CONTRACTOR and all communications given to the supervisor in writing by the Cs:Y's authorized Representative shall be as bindir_a as if given to the CONTRACTOR The name(s) of the supervisor(s) will be supplied to the CITY for each issuance of a Notice-To- Proceed through an attachment to the Agreement resulting from this Proposal in the-form of a Memorandum for the Record. CSA±NGES IN SERVICES The CITY may at any time, as the need arises,order changes within the scope of services without invalidating this Proposal. All services related to disaster recovery shall be deemed as germane to the intent of the Proposal. The CITY and the CONTRACTOR shall authorize all changes affecting the project's costs or modifications of the terms or conditions of the Agreement resulting from this Proposal by means of an official written Contract Change Order that is mutually agreed upon and signed by both parties. All changes must be recorded on a written Contract Change Order before CONTRACTOR may proceed with the changes to the Services provided. TERM OF AGREEMENT • The term of the Agreement resulting from this Proposal shall be for five consecutive years beginning on the e of acceptance by and signatures of the CITY and CONTRACTOR, whichever comes later. .RENEWAL OF AGREEl01�ElATTT The P.a cement resulting from this Proposal shall be renewable after the initial term on an additional term equal to the first unless either party gives written notice of termination 90 days prior to the end of the initial term. Any negotiated changes to the terms and specifications contained in the Agreement resulting from this Proposal shall become part of the Agreement after a concurrence and signature of both parties. Attachment 2, 3 and 4 (and any other price schedules subsequently attached)to this Proposal shall be reviewed on an annual basis at which time amended unit costs shall be submitted by CONTRACTOR to CITY to reflect the current costs attached plus an increase in costs equal to the current Consumer Price Index(CPI) plus two and one-half percent [C =Current Price;CPI=Consumer Price Index; I=Increase in price (i.e.: C x CPI x 2.5%=I; C+I=New Price). TER-MT„iAUDI°T Either party upon 65 days written notice to the other party may terminate the Agreement resulting from this Proposal. Should either party have reasonable grounds to believe that the other party has materially breached the terms of the Agreement resulting from-this Proposal, the • non-breaching party may deliver written notice to the other party itemizing,Frith specificity, Pa ge 4 • each alleged breach. Should the said party fail to begin to bstantially repair said breach within t- '10)days of said written notice,the non-breaching party may declare the contract terminated. LNSi)�tA,-vr-F, A.ND BONDS CONTRACTOR shall name the CITY as additional insured on CONTRACTOR's insurance policies. CONTRACTOR shall maintain the following insurance limits: Worker's Compensation— Statutory Limits of the State of Florida; General Liability—One INfiillion Dollars($1,000,000.00) any single occurrence; Additional Liability Umbrella—Five lvtillion Dollars ($5,000,000.00) CONTRACTOR shall provide the CITY a Certificate of Insurance evidencing such coverage. At the CITY's option the CONTRACTOR will furnish a performance and payment bond for any and/or all Notices-To-Proceed. The cost of said bond premium will not be an additional cost to the CITY. Cv1Dgr 4rATES OF LNSURANCE Required insurance shall be documented in certificates of insurance, which provide that the 30) days in of cancellation,non-renewal,or CITY shall be notified at least thirty. • adverse chancre. New certificates of in(surance are to be provided to the CITY at least fifteen(15) eipt of Certificates or other documentation of insurance or days prior to coverage renewals.Rec policies or copies of policies by the CITY or by any of its representatives,which indicate less coverage than is required, does not constitute a waiver of CONTRACTOR's obligation to fulfill .the insurance requirements herein. yYARR kNTY OF T3 MF ANC W A-1WR OF LIEN, The CONTRACTOR shall not at any time suffer or perrnit any lien, attachment, or any other encumbrance under the laws of the State of Florida or otherwise by any person or persons whomsoever to remain on file with the CITY against any money due or to become due for any work done or materials furnished under this Proposal or by any reason or claim or demand against CONTRACTOR Such lien, attacliment, or encumbrance, until it is removed, shall preclude any and all claims or demands for any payment by virtue of this Proposal. SI>�CO;,I 'CMG The CONTRACTOR shall be fully responsible to CITY for the acts and os�issions for its subccntractors and of persons dufectly or indirectly employed by them, the CONTRt�CTt?ic is for the acts and omissions of persons employed by it. i Page 5 The CONTRACTOR shall cause appropriate provisions to be inserted in all subcontracts relative to the services and give the CONURACTOR tl:e same powers regarding terminating any subcontract that the CITY ray exercise over the CONTRACTOR under any provisions of this Proposal. Nothing contained in this Proposal shall create any contractual relationship between any subcontractor and the CITY. The CONTRACTOR shall supply the names and addresses of subcontractors and materials suppliers when requested to do so by the CITY upon activation of the Agreement resulting from this Proposal and updated by the CONTRACTOR to the CITY on a biweekly basis during said activation. The CONTRACTOR shall not use a subcontractor or material supplier whom the CITY has a reasonable objection to, and shall make all reasonable attempts to subcontract with local firms currently doing business within the CITY. CITY OBLIGATIONS The CITY shall furnish all information and documents necessary for the commencement of services,to include valid written Notices to Proceed. The CITY shall also provide field inspectors of a sufficient quantity, as defined by CONTRACTOR,to facilitate qualitative and quantitative documentation of the services. A representative will be designated by the CITY to be the Primary Point of Contact for any interpretations and/or negotiations related to this Proposal or resulting Agreement and for answering any on-site questions after activation of the Agreement via a Notice-To-Proceed. •This person shall be the Director of the Department of Public Works. ARBITRATION The parties hereto agree that all disputes, claims or controversies of any land or nature arising between the parties or arising from or relating to this contract or the relationships which result from this contract, including but not limited to, all controversies relating to the etistenoe, construction,performance, enforcement or breach of the contract,or tort claims shall be fully and finally resolved by binding arbitration. Without limitation, the arbitration provision shall apply to any third party whose liability is contingent on the liability of any party hereto, including but not limited to,bonding companies. It being the intent of the parties that this provision shall apply to all controversies to the fullest a.tent The parties specifically waive any rights to commence any action other than arbitration. Any party desiring to initiate arbitration shall do so by making written demand therefore on the other. Said demand shall contain a statement setting forth the nature of the dispute,the remedy sought and shall designate the name of the arbitrator. The responding party shall file a response within fifteen (1 S) days setting forth any counterclaim and naming an arbitrator. The two designated arbitrators shall choose a third • arbitrator. In all other respects,the parties aYd arbitrators shall be guided by the rules and procedures of the Ceristruction Rules of the American Arbitration Association" Any reward Page 5 rendered by the arbitrators may be entered in any court ha,,-ing jurisdiction thereof The titration shall take place in Hillsborough County,Florida and the laws of the State of;;lorida apply. Furthermore, in all events, no party shall be liable fcr indirect, special., consequential or punitive damages. ENTM E AG IYYENT The Agreement resulting from this Proposal and Attachments referred to therein, contain the entire Agreement of the parties,and there are no other binding promises or conditions in any other Agreement whether oral or written. • Page 7 1 ' 1 • PROPOSAL FOR DISASTER RECOVERY SERVICES Attacbment 1 The following is a listing of services and/or tasks to be provided by CONTRACTOR to CITY upon receipt by CO?v'P1cACTOR of a Notice to Proceed and/or a scope spe-.ne task order: SCOPES OF SERVICE DEBRIS REMOVAL Emergency Road Clearance The CONTRACTOR shall accomplish the cutting,tossing and/or pushing of debris from the primary traaisportation routes as identified by and directed by the CITY. This operational aspect of the scope of services shall be for the first 70(plus or minus)hours after an Event. Once this ently underway,the following tasks may begin as required. task is accomplished,or is suffici Debris Removal from Public Rights-of-Way As identified by and directed by the CITY,the CONTRACTOR shall accomplish the, pick-up and hauling of all eligible debris to the designated Temporary Debris Staging and Reduction Sites(TDSRS's)from public rights-of-way,and shall maintain debris work sites to appropriate use standards, safety standards,and regulatory requirements. Demolition of Structures,Debris Removal from Private Property (Right-of Entry Program) and Publicly Owned Property(other than Rights-of-Way) .Should an imminent threat to life,safety and health to the generaI public be present on private property or publicly owned property as referenced above,the CONTRACTOR as identified by and directed by the CITY,will accomplish the demolition of structures and the removal and relocation of the debris to the public rights-of-way. This f enema formsice aholdll hnarmnce upon receipt less agreements, CONTRACTOR from the CITY the complete rightnY the non-duplication of benefits agreements, an address specific task order, and the physical marking of each structure by the CITY- The CONTRACTOR will place all debris collected through this process in the public rights-of-way,where the above scope of services(Debris Removal from Public Rights-of Nay) shall commence. The CITY feels that it is in the best interest of the health and safety of its citizens to provide this service. The CONTRACTOR shall maintain debris work sites to appropriate use standards, safety standards, and regulatory requirements. • 1 Hazardous Stumps (Removal, Back-fill,Maul) As identified and directed by the CITY, the CONTRACTOR shn' remove all hazardous stumps, as identified by the CITY, and haul each stump to a TDSRS. Each stump shall be inspected by the CITY and CQl`+`q'�CTOR inspectors a"a documented as to the appropriate category of size for invol back- icing(see Attachment 2 for size final dettmined y the C 'N CONTRACTOR cries and pri fill each stump hole with compatible ma Leaning Trees J Hanging Limbs(Trimming,cutting,felling) As directed by the CITY, the CONTRACTOR shall tree and limb hail then be played ui the right-of- g trees and/or way limbs, as identified by the CITY. E the scope f- way where the debris resulting from this scope of services shall be removed utilizing p services above. Pricing for this scope of services is located w attachment 3 to this Agreement. Temporary Debris Staging and][deduction Sites(TDSRS) The CONTRACTOR will operate and manage the TDSRS's to accept and process all event debris. Any site preparation,to include but not limited to any site work and materials necessary to build and maintain roads for ingress or egress, or any roads throughoute site; the construction of a roofed inspection tower sufficient for a minimum of three(3)inspectors;any da but not limited to wind-born debris control fencing, silt environmental requirements to inelu • fencing, or water retention berms;the construction of an area for an office trailer and parking; and any other items necessary for site operations and management shall be negotiated upon issuance of a notice-to-proceed by the CITY. ,The inspection of every load, in and out, is further defined in the documentation section below. All debris will processed in accordance with all local, state and federal rules, standards, and rep lotions. Processing may include,but is not be limited to,reduction by tub grinding, incineration when approved,or other alternate methods of reduction such as compaction- Prior to reduction, all debris will be segregated between vegetative debris, construction and demolition debris (C&D), recyclable debris,white goods and hazardous wastes. All reduced debris as well as non-reducible debris will bed act as�r'esf at a location(s)agreed responsible panty far all debtris unaer�thiaz A�eements. Ihe TTY shall maintain dwmership of an P TDSRS Site Reclamation Site reclamation shall be accomplished in accordance with all Federal, State and Local laws,.standards and regulations; Site reclamation shall be accomplished in accordance with the. CON'TRACTOR's Debris Mcmage3rle;it Plan:,nd Einlro.mt;enkd PrOtecti077 Plot. T.e TD SRS will be restored to its Pre-Use Condition. Associated cons for site reclamation shall be negotiated and agreed upon by both pa:-ties. rsge 9 Disaster Event Generated Hazardous Wastes Abatement CO2TTI CTOR shall abate aI11 hazrrdous waste identified by the CITY in accordance with all applicable Federal, State and Local laws, standards and regulations to include but not limited to 29 CFR 1910.120,40 CFR 311 and 49 CFR 100-199;Hazardous waste abatement shall be S Debris Management Plan and accomplished in accordance with the CONTRACTOR' Eirviromnental Protection Plan. Pn_ces for this Service included in this agreement as Attachment 4. Sand Screening The CONTRACTOR shall screen all sand, as directed by the CITY,to remove all eligible debris deposited by an Event- This task includes the pick-up of debris laden sand,hauling debris laden sand to the processing screen located on the beach,processing the debris laden sand through the screen and returning clean sand to the approximate original location on the beach as directed by the CITY. Debris removed from sand will be picked-up,hauled and processed utilizing the scope of services located above for Debris Removal from Public Rights-of-Way. Documentation and bispections • � All storm debris shall be subject to inspection boy���nfi any Public b�Authority�and accordance with generally accepted standards rovide the state and Federate laws. The CONTRACTOR applicable local, s will,at all times,p and CITY access to all work sites and disposal areas.In addition,authorised nrepresentatives and agents of any participating Federal or state agency shall be permitted to inspect ork ,materials: .The CONTRACTOR and the CITY will have in place at the TDSRS's,personnel to of the vehicles entering the TDSRSd'verifica Records the b verify the contents and cubic yards vehicle maintained of every vehicle entering the TDSRS,its cubic yardarm an leaving the TDSRS to ensure that it is in fact empty.consists of elig ible debris• The CONTRACTORCTOR and the CITY will monitor the material to determine that it in fact co S and the CITY will have in place at the pick up site,personnel to verify the contents,location, for the TDSM.Prior to use the CONTRACTOR and the date and time of the vehicles departing_ and will ins each haul truck. CITY will establish and record the certified cubic yard capacity P The CONTRACTOR will include and provide or Federal disposal tickets, and State reimbursemenld inspection reports, t, her data sufficient to provide substantiation f QTM� applicable. The CONTRACTOR will assist ent the the in preparation trainin of CITY emplosand the State reports for any potential reimburse y-with the reviely of documentation prior to submittal. The CONTRACTOR np ac e Stal work g and Federal Florida Division of Emergency'rlanaaeme t, F EIMA and other Agencies to insure that eligible debris collection and , ata docaenting same aptrnpnately addresses concerns of the likely reimbursement agencies. • �V� io ' t • Priori#y of'R%ork Areas The CITY will establish the priority of and shall approve the work area in advance, which the CONTRACTOR will be allowed to work.. Daily and/or weekly scheduled meetings will be held to determine approved work areas. The CONTRACTOR shall remove all eligi debris and leave the site from which the eligible debris was removed in a clean and neat condition with the understanding that there will be certain debris that is not picked up by equipment,machinery and general laborers used by the CONTRACTOR. fermi CITY of when a site is in a clean and neat condition will be at the reasonable judgment Working Fours All activity associated with gathering and loading of eligible debris shall be performed during visible daylight hours only.Hauling of eligible debris to the TDSRS's will be allowed during visible daylight hours only between dawn and dusk The CONTRACTOR may work during these hours seven(7) days per week including holidays. It is understood between the parties that at the TDSRS's, debris reduction may take place twenty-four(24)hours, seven(7) days per Nvl?.ek if the CONTRACTOR deems it necessary and safe. CONTRACTOR shall be responsible for obtaining sites to stage equipment, such as trucks,while not in use. Debris Disposal The CONTRACTOR shall dispose of all debris,reduced debris, ash residue and other products • of the debris management process in accordance with all-applicable Federal, State and local laws, standards and regulations. Final disposal locations shall be at the discretion of the CONTRACTOR with prior acceptance of the CITY. Information regarding the location of final disposal shall be attached to this Agreement in the form of a Memorandum for the Record. The CONTRACTOR and CITY inspector assigned to the disposal process shall maintain disposal records and documentation. Documentation shall be quantified in Cubic Yards. ` bite Good$ 'lbe CONTRACTOR may expect to encounter white goods available for disposal. White goods will constitute household appliances as defined in the Florida Administrative Code.The CONTRACTOR shall dispose of all white goods encountered in accordance with applicable Federal, State and local laws. "--ay white goods that may contain Freon, such as refrigerators, freezers, or air conditioners, shall lave the Freon removed by the CONTRACTOR in accordance to applicable regulatory requirements. The costs associated with Freon removal are located in Attachment 4 of this - Agreement. There is ne additional payrncnt made for handling of white goods, as this cast of work is included in the cubic yard unit price for debris removal- • i pave 11 TIC DLSAST��c R RECOVERY ASSISTANCE 1TE_-N1 I: PROGRAM NUUNAGETNIENT ASSISTANCE SEE N OTE(I) 1. PUBLIC ASSISTANCE PROGRAM a) Darna�e spnm Reuort(DSR)or Project Worksheet Official DSR/PW requests—Assist CITY personnel in the followirg_ a) Identification of expenditures eligible for reimbursement b) Submission of official"request for DSR inspection„ u) Local government representation on DSR/PW team—Train and assist CITY personnel to accomplish the following: a) Identification of eligible items for reimbursement b) Review of DSR/PW for accurate scope of work c) Review of DSRIPW for accurate unit costs iu) Recovery process documentation—Assist CITY personnel in the following= a) Creation of recovery process documentation plan b) Maintenance of documentation of recovery process iv) Force account labor vs- contract labor a) Recommendations to government officia on need to ls contract or utilize force account labor v) Recovery process oversight a) Recommendation to government officials on need to contract for project management for projects requiring intense oversight b) DSRJ'PW tracking tlzraugh State and Federal process c) Written and oral status reports to government officials b) Documentation Suuyort i) Review of records system for applicability to Pectoral and State requiremeu`s Orientation and training of DepartmentMivision Heads on requirements for quaff'and quantity of required documentation Assist in selection of"Clerk of Records"and provide detailed t--wining for documentation iv) Review documentation for accuracy and quantity v) Assist in preparation of claim documentation ation c) Consultation and negotiation services i) Recommendations to government officials on plans of action ii) Provide guidance to government officials on issues involving Federal and State reimbursement iii) Assist CITY officials in negotiations with Federal and State officials d) Other representations as n-ay be requested/r�xnurad !VOTE(1): This is the concept of complete recovery managements=_rpaort where COjIN'TRACt O.t would c ssi;t an tr,rphcant on all aspects of the C'OrVTR,,?CTOR pt rsonnel cannot assume the I?+aties of the CI7T officials; therefore these services shall be in the form of b iidanee and connittation.. • i' Page 12 i • ITEM H: PROJECT IN NAGUNMNT ASSISTANCE SEE NOTE(2) 1 Define and/or review project scope of work 2. Assist government body in writing"request for proposals" 3. Review proposals/bids 4. Provide recommendations for award of contrail 5. Define and/or review contract items 6. Ensure quality work through inspections and management technique a) Oversee project for compliance with scope of work b) Design methods to maintain docamentation to verify consistency with scope of work and FEMA eligibility c) Support the requests for payment to en m sure compliance with contract ters d) Develop progress reports for government officials e) Verify completion of scope of work task items for contract close-out fl Produce final inspection report for use in close-out audit for reimbursement by MIA 7. Examples of projects a) Debris removal and disposal b) Demolition and disposal of public and/or private property c) Construction of emergency protective measures i) Berms Dikes • . Levees iv) Dams d) Force account labor and/or contract projects e) Reconstruction and/or repair of i) Airports and facilities u7 Water,waste water and industrial waste treatment plants Hospitals,schools and office buildings - iv) Power Plants v) Highway and railway tunnels vi) Pumping stations vii) Incinerators and/or composters vin7 Waterfront and/or marine terminal facilities ix) Industrial buildings,warehowes,garages,hangars and comparable structures xj Highway and railway bridges xi) Roads and streets xii) Conventional levees,flood walls and retaining walls xiii) Small dams �civ) Storm sewers and drains xv) Sanitary sewers m� Water distnbution Iinrs Irrigation works "VOTE(2,): 777is is the concept of complete project management szspport where t RC,Inc. would repress3rat rcz applicant in all aspects of a particular project. where DRC, Inc. is not the contractor physialh performing the service, to include m=agement offorce account labor contract and contractor. • I Page 13 • PROPOSKLITOR DISASTER RECOVERY SERVICES Attachment 2 The following is a listing of costs fort technical C�7CNTsRrandlor tasks to be 1CTOR of a Notice to ded by pro��. Costs CONIR.ACTOR to CITY upon issuance to denoted by an hourly dollar amount represent an hourly rate for personnel and/or equipment services. Costs denoted by a unit price denote the cost per Cubic Yard or cost per Ton to provide The appropriate services of debris removal. Costs/pricing located in the Attachments of this Agreement may be reviewed on an annual basis, at which time, amended unit costs may be submitted by COiv'TRACTOR to CITY to reflect the current disaster recovery market value of Services listed in Attachment 1 and priced in Attachment 2, 3 and 4 of this Agreement. Such amendments shall become part of this Agreement after a concurrence and signature of both parties. CONTRACTOR INTVOICING The CONTRACTOR may invoice the CITY not more than once every fifteen(15)Days. Fifteen(15)days after beginning work and/or providing services described in a Notice to proceed,the CONTRACTOR shall submit the first payment request to the CITY. The payment request shall be filled out and signed by the CONTRACTOR covering the work performed during the period covered by the payment request and supported by such data as the CT1 Y may reasonably require. The CITY shall,within five(5)working days of receiving such payment request,finalize review of documentation and make any requests to CONTRACTOR for clarification of disputed items. CITY shaft make payment to CONTRACTOR within thirty(30) days of receipt of such payment request of all dollars invoiced that are disputed as stated above. CONTRACTOR will be subject to audit by Federal, state and local agencies pursuant to this Contract. The invoice must contain the following items as applicable to individual task orders: COSTS 1FOR SCOPES OF SERVICES Measurement and Payment for Gathering,Pick-up,and Hauling to TDSRS;Processing of Debris from Public Rights-of-Way;Hauling of Debris from TDSRS to Final Disposal Site The CONTRACTOR will not be compensated for disposing of any material not den"ned as eligible debris. The CONTRACTOR and CITY will inspect each load to verify the contents are in accordance with the accepted definition of eligible debris. If any load is determined to contain material that does not conform to the definition of eligible debris, the load will be ordered to be ;3cl,o;;iced at ;another landfill or:eceiving facility and no payment will be allowed for that load, td and the CONTRACTOR will not invoice the CITY for such loads. For each suitable lc,ad pick u p,hauled, processed, a record of'the cubic yards will be recorded by the CONTRACTOR and CITY on numbered tickets supplied by the CONTRACTOR Copies of each load record will be available to the CONTRACTOR and the CITY's designee on site_ Each invoice slla.ii contain verification of each cubic yardage load ticket and also contain a sq,,riunary sheet indicating, by psee 14 day,the individual verified load receipt and invoice amounts. The CITY may temporarily remove any disputed amount line items in the bill from the invoice for review. Disposal tckets disputed will be returned to the CONTRACTOR,within five(5)working, days of invoice date, for additional clarification prior to payment of those tickets. The CONTRACTOR shall receive: Thirteen Dollars and 25/100 (S13.?5)per cubic yard; up to a fifteen(15) mile one-way haul; Fifteen Dollars and 00/100 ($15.00)per cubic yard, for a fifteen to thirty(15 -30)mile one-way haul; Sixteen Dollars and 951100($16.95)per cubic yard, for a thirty to forty-five(30-45)mile one-way haul;Nmteen Dollars and 75/100 ($19.75)per cubic yard,for a forty-five to sixty(45 - 60)mile one-way haul; for the material from public rights-of-way that is gathered, picked up, hauled to a TDSRS by the CONTRACTOR CONTRACTOR shall receive Eight Dollars and 251100($8.25)per cubic yard for the processing of all debris at a TDSRS. CONTRACTOR shall receive: Eight Dollars and 75/100($8.75)per cubic yard for each load hauled up to a fifteen (15)mile one-way haul;Ten Dollars and 95/100 (S10.95)per cubic yard,for a fifteen to thirty (15 -30)mile one-way haul;Twelve Dollars and 201100($12.20)per cubic yard,for s thirty to forty-five(30-45)mile one-way haul;Fourteen Dollars and 351I00($14.35)per cubic yard, for a forty-five to sixty(45-60)mile one-way haul; from the TDSRS to the final disposal site as designated by the CITY. Disposal costs(Tipping Fees) shall be the responsibility of the CITY. Measurement and Payment for Eme genev Road Clearance. Demolition of Structures. _Debris Removal from Private Property (Right-of Entry Program) Limbs and Publicly Owned Property (other than Rights-of-Way)and Cutting,Trimming and/6r Felling of Leaning Trees/Hanging Limbs • measurement of these services utilizing other than an hourly rate is difficult at best and would potentially lend itself to unnecessary disputes. Therefore,the CITY and the CONTRACTOR agree that the CONTRACTOR shall invoice the CITY utilizing the hourly rates listed in .Attachment 3 to this Agreement. A not-to-exceed amount shall be placed upon any specific work performed at an hourly rate at time of issuance of a Notice-to�-Praceed by the CITY to the CONTRACTOR as agreed upon by both parties. The CITY and the CONTRACTOR shall have inspectors in the field with each work crew to monitor,record, and sign time sheets for the actual times worked for each piece of equipment and crew-member present at a particular work site. These signed records shall be the basis for the CONTRACTOR's invoice to the CITY. Hazardous Stumps (Removal.Back-fill,Haul to TDSRS) The removal and hauling of hazardous stumps is a unique process requiring specialized equipment. As such, this process requires a unique documentation and costing. Each stump will be measured by the CITY and CONTRACTOR inspector assigned, three(3)feet above normal -ound level,to determine the `:liameter of th,-tnuk. Once the dEameter is established, the ,shj.,n-p be physically numbered by the best means available, photo documented by the CITY and recorded by the inspectors on a specific record provided by the CONTRACTOR- The CONTRACTOR shall invoice the CITY for hazardous stump removal and hauling to the i TDSRS utilizing the following categories: Page 15 • Up to but less 6 inch diameter- S 250.00 per slump 6 inch diameter and up,but less than 12 inches - S. 500.00 per stump 12 inch diameter and up,but less than 24 inches- $1,000.00 per stump 24 inch diameter and up,but less than 48 inches - $1,500.00 per stump Equal io or greater than 48 inch diameter- $2,000.00 per st'-anp The CONTRACTOR shall invoice the CITY, an amount to be negotiated at time of need, per cubic yard for acquiring,hauling and placing clean back-fill material in holes left by hazardous stumps. Sand Screening The CONTRACTOR shall invoice the C1TY Nine Dollars and 75/100(S9.715) per cubic yard of sand screened,to remove eligible debris deposited by an Event. This cost includes pick-up of debris laden sand,hauling to the processing screen located on the beach,processing the sand through the screen and returning clean sand to the beach as directed by the CITY_ Debris removed from sand will be picked-up,hauled and processed ing the costs located above for Debris Removal from Public Property. TE WICAL DISASTER RECOVERY ASSISTANCE • PROGRAIVI MANAGF31 ENT ASSISTANCE ITE�'I I: All costs associated with this service during disaster activations are included in the costs listed above. There will be no additional cost for this service. �MM IL- PROJECT MANAGEMENT ASSISTANCE DRC,Inc. will provide Project Management Assistance as defined in scope and enumerated within Attachment 1 of this Agreement at the following costs: Job Title Unit Rate Vice President/Project Director/Princl al Houri !'9 50.00 Senior project Manager Hourl 20.00 Project Manager Hourl 5.00 Field Coordinator _ Hourly $75.00 Field Inspector Hourl • $65.00 Project Administrator — Hourly $55.00 Teleconferencing shall be invoiced at a minimum one(1) hour and � csequ"rrt h."urs. A_s-Needed-On-.Sight-Consultation shall be billed at a minimum 4 hours for a single twenty-four • (24) hour trip to the CITY. Page 16 ( • t Temporary-Full-Time-On-Sight-Consultation requiring an overnight stay,tivhere DRC personnel are unavailable for deployment to other DRC clients,will be billed at a rate of a minimum of eight(8)hours per day. Should the CITY determine that Saturday's or Sunday's be considered a "day-off" and the following Monday is a`work-day",DRC personnel will not be billed at the hourly rate for that day,Wq wmill bill for oL-4-of-pocket costs(see below). Should the C1717Y determine that Saturday and Sunday are both a"day-off'and the following Monday is a -work- day",then DRC shall invoice for personnel at four(4) hours total for both days, per person, as stand-by time over these days. All Out-of-pocket costs shall be invoiced to the CITY at actual cost. Out-of-packet costs include,but are not limited to: lodging,rental vehicle, airfare,per4em and/or actual subsistence dependent upon person,normal office supplies as required, etc. Page 17 ADDENDUM TO DEBRIS MANAGEMENT AGREEMENT 1, NIINIMUM LEVEL OF SERVICE. The Contractor shall provide the City of Tampa multiple estimated minimum level of service commitments at the time of a'Declared Emergency"by the City. These multiple commitments shall include,but shall not be limited to,mobilization schedules,estimated number of calendar days for completion and resource designations. The multiple commitments shall also be commensurate with the required minimum level of service for varying degrees of severity of the event. The determination as to which minimum level of service commitment is implemented shall be the responsibility of the City. This shall be based on the actual severity and impact of the event. 2. PERFORMANCE REMEDY NOTIFICATION. Failure of the Contractor to meet the minimum level of service commitments,once debris management services commence,shall result in the issuance of a Performance Remedy Notification from the City to the Contractor. Once this date and time stamped notification is issued,the Contractor shall have a twenty-four(24)hour period in which to respond(in writing)and take corrective action. Failure to do so may result in the assessment of liquidated damages against the Contractor or its Surety. 1 LIQUIDATED DAMAGES. It is mutually agreed between the parties that time is of the essence in this Contract. It is also mutually agreed that there will be,on the part of the City,considerable monetary damage in the event the Contractor should fail to meet the minimum level of service commitment agreed upon. The amounts hereby established of liquidated damages for each and every calendar day following the twenty-four(24)hour response period that corrective action is not taken following a Performance Remedy Notification from the City to the Contractor are as follows: EVENT CATEGORY LIQUIDATED DAMAGES PER DAY Category 1 $5,000.00 Category 2 $7,500.00 Category 3 $10,000.00 Category 4 $25,000.00 Category 5 $50,000.00 These amounts shall in no event be considered a penalty or otherwise than as the liquidated and adjusted damages to the City. The Contractor and/or his Surety agree that the stated sum per day for each such calendar day shall be deducted and retained out of the moneys that may become due hereunder. If not so deductible,the Contractor and/or his Surety shall be liable therefor. 4. RETAINAGE FEE. The City shall withhold a retainage fee in the amount of ten percent(10%) of the value of the work completed as certified until fifty percent(50%) of the estimated amount of the project is completed. When the dollar value,as determined by the City,of satisfactorily completed work is greater than fifty percent(50%)of the estimated contract price,vouchers for partial payment will be issued by the City to the Contractor in the amount of 100 percent (100%) of the value of the work,above fifty percent(50%),completed as certified for that payment period. 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(D . C7 < U Q NmQJncr cu J N J J = O S Q QSQ W _ O • Wl w0 6m660 < WQ rn co co 0 Lo LotLca rn 0 LL (r Y LL I(_ _ 1 • PU ASING/SSH/IS/SS RESOLUTION NO, 201- Q 3 8 Q A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF TAMPA AND DRC, INC. FOR THE PROVISION OF DEBRIS MANAGEMENT FOR THE USE OF THE DEPARTMENT OF PUBLIC WORKS; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TAMPA,FLORIDA: Section 1. That the Agreement between the City of Tampa and DRC, Inc., a copy of which is attached hereto and made a part hereof is hereby approved. The Agreement shall be for a five-year period from the effective date of the awarding or approving Resolution, and may, by mutual agreement, be renewed at the same terms and conditions for one additional five-year period. Section 2. That the Mayor of the City of Tampa is authorized and empowered to execute, and the City Clerk to attest and affix the official Seal of the City to, said Agreement on behalf of the City. • Section 3. That other proper officers of the City of Tampa are hereby authorized to do all things necessary and proper in order to carry out the terms and conditions of this Resolution which shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE C , LORIDA, ON APR 0 5 M1 r CHAIRMAN, CITY COUNCIL ATTEST' CITY 6LERK APPROVED AS TO FORM: i�IJEL 'S. HA LTOf k'. ASSISTANT C ATTORNEY 1 668 I AGREEMENT FOR DISASTER RECOVERY SERVICES Attachment 3 measurement and Payment for Emergency Road Clearance, Demolition of Structures, Debris Removal from Private Property (Right-of Entry Program) and Publicly Owned Property (other than Rights-of-N'ay) Hourly rates to be applied to Services as referenced in Attachment 2 of this Agreernent. Equipment Description Unit Unit Price 30 Ton or larger Crane Hour $170.00 50' Bucket Truck Hour $140.00 Track-Hoes —John Deere 690 or equivalent Hour $120.00 Wheel-Loader 644 or equivalent Hour $120.00 D-6 Dozers or equivalent Hour $120.00 John Deere 544 or equivalent Hour $1 10.00 Equipment Transports Hour $90.00 Service Truck Hour S65.00 —_ Bobcat Loader Hour _ $60.00 • Tractors with box blade Hour S 35.00 I 5 Cubic Yard Dump Truck Hour S35.00 (The above rates include operators.) Personnel Description Unit Unit Price • Climber with gear Hour 595.00 Superintendent with Truck Hour $55.00 Foreman with Truck Hour S55.00 Operator `,,ith Chainsaw Hour S35.00 Survey personnel with vehicle Hour S31.00 Traffic Control Personnel Hour $31.00 Inspector-Mth vehicle ! Hour $31.00 Laborers Hour S26.00 • i 1 . DRC, Inc. T echnical Prrp.)sa; Pale "i l • PERSONNEL PROJECT CLASSIFICATION Per Hour OT PROJECT COORDINATOR $136.50 $204.75 FIELD HAZ MATERIAL MANAGER $89.05 $133.58 HM CONTAIN AREA MANAGER $89.051 $133.58 FIELD PROJECT SUPERVISOR $78.65 $117.98 HM CONTAIN AREA SUPERVISOR $78.65 $117.98 FIELD PROJECT FOREMAN $72.93 $109.40 HM CONTAINMENT AREA FOREMAN $72.93 $109.40 FIELD HM TECHNICIAN $68.25 $102.38 HM CONTAIN AREA TECHNICIAN $68.25 $102.38 HEALTH & SAFETY SPECIALIST $78.65 $117.98 PROJECT ENGINEER $78.65 $117.98 PROJECT GEOLOGIST $78.65 $117.98 CHEMIST - $78.65 $117.98 REGULATORY MANAGER $89.05 $133.58 EQUIPMENT OPERATOR $60.06 $90.09 • ASBESTOS ABATEMENT SUPERVISOR $54.60 $81.90 ASBESTOS ABATEMENT WORKER $49.40 $74.10 ASBESTOS INSPECTOR _ j _ $65.00 $97.50 -TRUCK DRIVER $62.92 $94.38 ADMINISTRATIVE ASSISTANT $41.60 $62.40 CLERICAL $31.85 S47.78 VEHICLES/TRANSPORTATION DESCRIPTION _ COST _ UNIT 1 'PICKUP TRUCK $101.25 DAY PICKUP TRUCK EXTENDED CAB $114.75 DA�' PICKUP TRUCK 4 X 4 $114.75 DAY PICKUP TRUCK 1 TON $155.25 DAY jBOX TRUCK $162.00 DAY iPASSENGER CAR $87.751 DAY RESPONSE TRAILER _ $405 C0 D,�Y_I 136' RESPONSE TRAILER -� 5405.001 TRAILER ----- - S270.0`i_ - "EHICLE USE- PICKUFS, VANS, CARS S0.46 r"1`_E i VEHICLE USE- TRAILERS, HEAVY TRUCKS $0.65 N!IL E j • 12' WORK BOAT W/MOTOR $155.25 DAY 12' WORK BOAT W10 MOTOR $87.75 GAY (VACUUM TRUCK 3500 GALLON $1,620.00 DAY DRC, Inc. Technical Proposal Page 72 PERSONAL PROTECTIVE EQUIPMENT (PPE) DESCRIPTION COST UNIT LEVEL A EMPLOYEE FULLY ENCAPSULATED SUIT, SCBA, 1 SCBA BOTTLE, GLOVES AND BOOTS (DOES NOT INCLUDE SUIT, GLOVE, OR $455.00 DAY BOOT REPLACEMENT) LEVEL B EMPLOYEE PROTECTIVE COVERALL, SCBA OR AIRLINE RESPIRATOR, GLOVES, BOOTS, $227.50 DAY AND HARD HATS (DOES NOT INCLUDE COVERALL OR GLOVE REPLACE.) LEVEL.0 EMPLOYEE PROTECTIVE COVERALL, HALF OR FULL FACE RESPIRATOR, CARTRIDGES, GLOVES, BOOTS, AND HARD HATS (DOES NOT $110.50 DAY INCLUDE COVERALL, CARTRIDGE, OR GLOVE REPLACEMENT) SCBA BOTTLES REFILL- AFTER THE FIRST $22.10 EACH INCLUDED IN LEVEL A & B CHARGE ABOVE CASCADE AIR SYSTEM PER EMPLOYEE $97.50 DAY • AIR FILTRATION PANAL $188.50 DAY AIRLINE RESPIRATOR EACH INCLUDES 150 FEET O $83.20 DAY F AIRLINE RESPIRATOR AIRLINE 50' SECTION $16.90 EACH RESPIRATOR CARTRIDGES $32.50 PAIR LEVEL A SUIT- KAPPLER RESPONDER OR EQUAL $812.501 EACH LEVEL B SUIT- KAPPLER RESPONDER OR EQUAL $500.50I EACH TYVEK 1 $6.501 EACH PROSHIELD $10.40 EACH SARANEX $19.50� EACH ACID SUIT y117.001 EACH RAIN SUIT $39.00 EACH NEOPRENE_ GLOVES $15.60 PAIR NITRILE GLOVES $18.20 PAIR iSILVERSHIELD GLOVES $33.80 PAIR PVC GLOVES $10,401 PAIR !COT-1'-ON OR LATEX GLOVES � $2.601 FAIR jLEATHER WORK GLOVES F"./C ( OO I S �f-,�L�✓i aX; �'LG. I r IG BOOT COVEP.S _ HEARING PROTECTION $2.60 FP,IR HIGH HAZARD PERSONNEL DECONTAMINATION $422.50, DAY • LOW HAZARD PERSONNEL DECONTAMINATION $227.50j 1AY PORTABLE EYEWASH STATION $45.501 DAY FIRST AID STATION $26.00 DAY DRC, Inc. Technical Proposal Pape 73 i PERSONNEL RETRIEVAL SYSTEM 537G.50 DAY PERSONNEL RETRIEVAL HP,RNESS $80.60j DAY MONITORING/SAMPLING EQUIPMENT DESCRIPTION COST UNIT COMBUSTIBLE GAS INDICATOR $34.50 DAY TOXIC GAS DETECTOR $78.00 DAY PHOTOIONIZATION DETECTOR $130.00 DAY HAZCAT KIT $585.00 DAY DETECTOR TUBES $65.00 TEN PACK PH PAPER $13.00 PACK SPILL CLASSIFIER $6.50 STRIP PERSONNEL AIR SAMPLING PUMP $52.00 DAY ASBESTOS BULK SAMPLE $32.50 EACH HAND AUGER STAINLESS STEEL $45.501 DAY HEAVY EQUIPMENT • DESCRIPTION COST UNIT MECHANIZED BROOM $58.50 HOUR BACKHOE (35.00/HOUR AFTER 8 HOURS) $552.50 DAY BACKHOE EXTENDAHOE (40.00/HOUR AFTER 8 $617.50 DAY HOURS) TRACKHOE 490 OR EQUIVALENT (80.00/HOUR AFTER 8 HRS) $1,092.00 DAY BULLDOZER D4 OR EQUIVALENT (70.00/HOUR i AFTER 8 HRS. $975.00I DAY 12 TON LOVJBOY (15.00/HOUR AFTER 8 HCURS) j $110.501 DAY 50 TON LOWBOY (30.00/HOUR AFTER 8 HOURS) I _ $416.001 DAY SKID STEER (BOBCAT) (35.00/HOUR AFTER 8 $344.50 DAY HOURS) DUMPTRUCK $123.50 HOUR RECOVERY EQUIPMENT DESCRIPTION j COST j UNIT HANC 0PEF.ATED TRAP:SFE PU ^F S�3'+.50 DA,Y - rin 12" DIAPHRAGM PUMMP -- `-- j _ S175.50 DAY 2:' DIAPHRAGM PUMP S. S. L— $247.00 DAY • 3' DIAPHRAGM PUMP $227.50 DAY 11" SUCTION OR DISCHARGE HOSE $58.50 DAY I 2" SUCTION OR DISCHARGE HOSE $78.00 DAY 3" SUCTION OF DISCHARGE HOSE _�_ $123.50 DAY j DRC, Inc. Technical Proposal Page 4 • [2" CHEMICAL SUCTION OR DISCHARGE HOSE--------------------- 5227.50 GAY 7.50 DAY CHEMICAL SUCTION OR DISCHARGE HOSE $$8g.00 DAY MALL CO1`0PRESSOR $156.00 DAY 1 35 CFM COMPRESSOR $26.00 DAY AIRHOSE SEC TON MISCELLANEOUS EQUIPMENT DESCRIPTION COST UNIT PORTABLE LIGHT STAND $78.00 DAY 4000-5000 WATT GENERATOR $91.00 DAY ELECTRICAL CORD SECTION (50') $ . DAY 50$6 SPIKE BAR $6.50 DAY AIRLESS SPRAYER $97.50 DAY PRESSURE WASHER $84.50 DAY WATER HOSE SECTION (GARDEN) $19.50 EACH CUTTING TORCH $45.50 DAY WIRE WELDER $84.50 DAY AIR BLOWER $32.50 DAY _ $78:00 DAY HEPA VAC $19.50 DAY BARREL CART • WHEELBARROlr1l $10.40 DAY OIL DRY SPREADER $19.50 DAY TRAFFIC CONTROL VESTS, CONESS, FLAGS, $110.50 DAY BARRELS, ETC. DRILL WITH BITS $23.40 DAY GROUNDING CABLE AND ROD I $52.00' DAY CIRCULAR SAW 526.00 DAY HAND TOOLS PER EMPLOYEE SHOVELS, $31 .85 D.�,Y SCOOPS BROOMS, RAKES, HOES, ETC. TOOL KIT HAMMEF,S PLIERS, SCREWDRIVERS, $58,50 D.AY ETC. WRENCH IT BUNG WRENCH, SPEED WRENCH, $71.50 DAY PIPE WRENCH, SOCKETS, CHANNEL LOCKS STEP LADDERS j $15.601 DAY EXTENSION LADDERS 532.50, DAY DHOTOGRAPHIC EQUIPMENT i ___ $36.43 DA.Y IFOR.TA JOHN _ _ w1n 50l_ =.Y FLASHLIGHTS -- HANDHELD '?P,DIOS --- 5104.00 DECONTAMINATION CHAP,GE FOR ALL VEHICLES . Quoted at time AND EQUIPI')1ENT of need. • I i DRC, Inc. Technical Proposal Pace 75 4g MATERIALS/DISPOSABLES DESCRIPTION COST UNIT 5" X 10' ABSORBENT BOOM- PETROLEUM $62.40 EACH 8" X 10' ABSORBENT BOOM- PETROLEUM $109.20 EACH 3" X 12' ABSORBENT BOOM- UNIVERSAL $39.00 EACH ABSORBENT PADS BUNDLE- PETROLEUM $114.40 EACH ABSORBENT PADS BUNDLE- UNIVERSAL $156.00 . .EACH ABSORBENT CLAY BAG $12.35 EACH OIL DRY $7.80 EACH PEAT MOSS $13.00 EACH VERMICULITE $20.80 EACH SODA ASH BAG $11.70 EACH 4 MIL 20 X 100 POLYETHYLENE $52.00 EACH 6 MIL 20 X 100 POLYETHYLENE $71.50 ROLL 6 MIL BAGS $1.30 EACH DUCT TAPE $8.45 ROLL 55-GALLON DRUMS $58.50 EACH 55-GALLON DRUM LINERS 10 MIL $45.50 EACH FIBER DRUMS $36.40 EACH 30-GALLON OVERPACK $123.50 EACH 95-GALLON POLY OVERPACK $286.00 EACH DOT HAZARDOUS WASTE LABELS $2.60 EACH FIRE EXTINGUISHER $52.001 EACH CAUTION/HAZARD TAPE $39.00 EACH RESPIRATOR WIPES $2.601 EACH KAPPLER TAPE $55.50 ROL!_ J FREON RECOVERY DESCRIPTION COST I UNIT 1 Refrigerators/Freezers/Windcw Air Conditioning Unit Each $170.00 I Ilndustrial Air Conditioning Unit Qu t tleed e at ime I DRC, Inc. Technical Proposal Page 7115 AMENDMENT TO AGREEMENT (DRC File # DRC-01-C-110) This amendment to agreement is made and entered into this 15 t h day of March 2006, between the County of Monroe (hereinafter "GOVERNMENT") and DRC, Inc. (hereinafter "CONTRACTOR"). WHEREAS, the parties entered into a non-exclusive contract effective April 1, 2002, to retain a provider of disaster response services;and WHEREAS, the agreement allows for the addition of other disaster response and recovery activities as necessary as requested by GOVERNMENT; and NVHEREAS, the agreement dated April 1, 2002, has been previously amended on September 17, 2003, and November 16, 2005; and WHEREAS, changes to the agreement regarding removal of hazardous fluids from white goods were understood by key staff of the parties to have occurred at the beginning of October 2005, but the documentation thereof was not in process at that time; now therefore • In consideration of the mutual covenants contained herein the parties agree to amend the-a-greement as follows- - - - - - 1. Exhibit B —Fee Schedule is amended to include: The cost for hazardous waste recovery associated with removal of fluids from white goods is S 170 per unit. 2. The effective date of this amendment shall be October 1, 2005. 3. The remaining provisions of the contract effective April 1, 2002, as previously amended and not inconsistent herewith, remain in full force and effect. N "-ITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ATTEST: DA..rv�"L. KOLIiAGE, CLERK BOARD OF COI '�T1"COI�1?,lISSIONERS OF:NIONROE COIIINTi FLORIDA • Deputy Clerk Mayor,Chairman MONROE COUNTY ATTORNEY APP OVED AS R UZANNE A. HUTTON CP Att C. INC rporate Secretary ZBy: NAME: Witnesses: I u Title: + . 2. 1 • ~T BOARD OF COUNTY C MMISSIONERS -' •�� Mayor Charles"Sonny"McCoy, District 3 (M,tNOUNTY JO �MONROE Mayor Pro Tem Murray E. Nelson, District 5 Dixie M. Spehar, District 1 KEY WEST ��n�oA a3o4o (305)294-4641 George Neugent, District 2 m David P. Rice, District q Monroe County Engineering Dilision 1100 Simonton Street,Room 2-216 Key West, Florida 33040 (305) 295-4329 (305) 295-4321 (fax) March 20, 2006 ?�Ss. April Calloway DRC, Inc. 740 Museum Drive Mobile, AL 36608 RE: Amendment to Contract with Monroe County DRC File #DRC-01-C-110 *ear Ms. Calloway: Enclosed are four copies of an amendment to the Agreement for Disaster Services with Monroe County. Please have the copies executed and returned to me for signature by the County. If you have any questions, please feel free to contact me at 305-295-4329. Sincerely, Judith R, Steele, P.E. :'.�Curt o•-i! /-'-..ir+r. Z....'--- .. • Mar-29-2006 10:35 From-MONROE COUNTY ENGINERING +3Q52954321 T-925 P.002/003 F-112 COUNTY COMMTccrnr.���S ---ram^ Mayor Charles"Sonny"McCoy, District 3 O U NTYjo '��IONROE Mayor Pro Tern Murray E. Nelson, Dist Dixie M. Spehar, District i � WCSrDRIDA 33040 * a George Neugent, District 2 T � (305)294-4641 + Davld P. Rice, District 4 z v r H TASK ORDER NO: 2005-04-G March 29, 2005 AMENDMENT TO NOTICE TO PROCEED AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon requested: a* "The Contractor is tasked to proceed with the disposal of hoLisehold hazardous waste; 1. Used oil will be disposed of at EMC Oil, 8470 NW 680' St, Miami, FL 33166 at $0.325 cents per gallon, which includes transportation. 2. Used propane tanks will be removed by Amerigus, 1718 N. Roosevelt Blvd, Key West at $10.00 per tank. 3. Used batteries will be shipped by Battery Solutions, Inc., 7266 Kensington Road, Brighton, Michigan 48116 to Exide, 3350 Executive Way, Miramar, FL 33025 for recycling. Batteries will be transported and recycled at $0.041)er pound. 4. Mixed paint, adhesives, tars, compounds and pesticides will be disposed of at EO Florida. iv: Last o ' Avenue, Tampa, FL 33619 at the following prices: Mixed paint, bulk (38 x 55 gallons) at $130 /drum Paint in cans (8 x 55 gallons) at $150/drum Mixed paint, bulk (2 x 55 gallons) at $60idn3m Paint/Tar mix (2 x 85 gallon) at $250/drum Paint/Tar mix (1 x 55 gallon) at $225/drum Tars (3 x 55 gallons) at$225/drum Adhesives (4 x 55 gallons) at $225/drum • Pesticides, lab pack (2 x 30 gallons) at $135/drum Misc, compounds (3 x 55 gallons) at $250/drum Mar-28-2006 10;36 From-MONROE COUNTY ENGINERING +3052954321 T-925 P 003/003 F-112 Page 2 • TASK ORDIER NO: 2005-044G Material will be transported to the EQ facility by Cahaba Disaster Recovery at no charge to the County. All material will be transported in accordance with state and federal regulations. All disposaVrecyeling and/or processing facilities will be properly permitted to accept material. The contractor will provide required shipping and disposal documentation to comply with state and federal regulations. The Contractor will pay shipping and disposal costs and then will invoice the County for reimbursement of those fees." Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate person sign this Notice to proceed and Task Order Approved for Monroe County: Approv or DRC, I Signature; Signature- �0n6,�c'ru' .T ra�c 1 oew erifle: Title: J"tom ea Date: Date: MONROE COUNTY ATTORNEY APPR O (r �,P/T%Vm U _N E A. O N C A EY Date Mar-19-2006 10:35 From-MONROE COUNTY ENGINERING +3052954321 7-925 P 001/003 F-112 i Monroe County � engineering SerAces 1100 Simonton Street & s` Room 2-216 o Ivey West, FL 33040 Tel 305-292-4426 Fax 305-295-4321 Facsimile Transmission To: 'l From: ' Fax: �5�- ��� ��,� � Pages: nclu i C v r Tel: pate: Re: r /�C CC: ❑ Urgent ❑ For Review ❑ Please Corruneut ❑ Please Reply Remarks: of ® . Mar-29-2006 M 28 Frum"MONROE COUNTY ENG NERING +3052954321 T-924 P.O01 F-111 Monroe County Engineering Services 1100-Simonton Street Room 2-216 'moo y Key West, FL 33040 Tel 305-292-4426 Fax 305-295-4321 Facsimile Transmission To: ^ h fIA 4/ ) S From: Gtd�"" A`� Fax: Pages: (Including Com) Tel: S 5 S—/ Date: �� cc: [] Urgent ❑ For Review ❑ Please Comment ❑ Please Reply Remarks! A�KV Czl - � z4-�f d Mar-Z9-2006 10:29 From-MONROE COUNTY ENGINERING +3052954321 T-924 P.002 F-111 �1 so eRD of COUNTY COP1MI�crnNRRS ^' Mayor DIxIe M. Spehar, District 1 OUNTY _ MON ROE —err" George ro 7e nt, Discs"Sonny"►�1cCo rice: �QT George Neugent, District 3 KEY WEST vioaioA 33040 David P. Rice, District 9 (305)294.4641 Kirray E. Nelson, District 5 Monroe County - Board of County Comrniss;oncrs Office of the County Administrator The Historic Gato Cigar Factory ' '` TASK ORDER NO: 2005.04 1100 Simonton Street, Room 2-205 ' Key West,Florida 33040 (305) 292-4441 - Phone (305) 292-4544 - Fax October 25, 2005 �> lnja- ; cl � rows Robert J. Isakson IA, Managing Director DRC, Inc. m eG n c� 2/�'► `W� ,f� ��'. 740 Museum Drive Mobile, AL 36608 /. ( � ' rf eo ��C'UYf {' Vti/�j 1 ,cV odS - Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida Dear Mr. Isakson: This serves as your Notice to Proceed and Task Orders) with debris management services within Moruoe County as a result of Hurricane Wilma, and as directed by Monroe County in accordance with the terms of the contract executed with DRC, Inc,, dated April 1, 2002, as amended. As you know, this has been deemed an emergency situation and will be processed in terms of emergency procedures. DRC, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane Wilma, 1 , • The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public rights-of-way, streets and toads within the unincorporated areas of Monroe County, Key Colony Beach and other County operated properties/facilities, as directed, to the identified Temporary Debris Staging/Reduction (TDSR) Sites. a, -The Contractor is tasked to proceed with reduction and site management at the following identified TDSR Sites: 1), Bergin Property located at mile marker 25, and 2) the Quay Property located at mile marker 102 and 3) the Toppino Property located at Rockland Key, or a designated third reduction site. 3, - The Contractor is tasked to proceed with hazardous waste recovery associated with Freon recovery from white goods collected as part of debris removal operations. •The County reserves the right to task the Contractor with final disposal services by issuance of an amended Notice-to-Proceed/Task Order during project progression. •The County will compensate the Contractor in accordance with Article 3 of the above referenced contract. filar-29-2006 10:29 From-MAROE COUNTY ENGINERING +3052954221 T-924 P.001/012 F-111 • October 25, 2005 R. Isakson Page 2 Please acknowledge concurrence with the above by DRC, Inc. by having the appropriate person sign this Notice to Proceed and Task Order. Appr 0 fo, Monroe Co ty: A proved r DRC, a : Sh tnr : 7 (C11 Si atur :gn e \ may Title:f �=l1 `Jto�f 'rCl 1, �i Date: C' Da42 '.1._.I 1 /J A-PPROVED AS TO LEGAL FORM: MONROE COUNTY ATTORNEY APPROVED AS TO FORM: S SAN M. G SLEY ASSISTANT COUNTY ATTORNEY filar-19-2C06 10:29 Frori-ONROE COUNTY ENGINERING +3052954321 T-924 P-004/012 F-111 �^� �� BOARD OF COUNTY COMMIS ION ae --� t-r—� Mayor Dlxle M. Spehar, District 1 0 U N TY c M O N R 0 E Mayor Pro Charles"Sonny'MCC tr;Ct George fVeugege nt,District 2 KEY�^ FLORIDA 33040 David P. Rice,District 4 (305)294.4641 "' r Murray E, Nelson, District 5 h TASK ORDER NO:2005-04-A November 4, 2005 AMENDMIINT TO NOTICE TO PROCEED AND TASK OR.DFR Ref. Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon as i requested: • "The Contractor is tasked to proceed with clearing disaster related debris from public rights-of —way, streets and roads" 0 "The Contractor is tasked to proceed with screening sand and seaweed mixture at Higgs Beach.Sereened seaweed will be hauled to the identified Temporary Debris Sta n g€ Site. Screening will be performed at$8.72/cy of material screened" g/Reduction "The Contractor is tasked to proceed with the hauling out of the reduced vegetative, dek�rlc ,� the Okkelanta Landfill located in Belle Glade, fee charged for disposal of the vegetative Material at the he Okke aa at $16On/aysi e'1 The ere lonstll be no lipping demolition debris as well as the seaweed will be hauled to the Waste Management,sited Homestead, Florida at $16.801cy with a tipping fee of $11.40/cy. The Contractor will pay Waste Management for tipping fees and then will invoice the County for reimbursement of those fees," Mar-29-200E 10:Z9 From-MONROE COUNTY ENGINERING +3052954321 T-U4 P.005/012 F-111 Task Order No. 2005-04-A November 4, 2005 Page 2 • Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate person sign this Notice to Proceed and Task Order Approved for Monroe County: Approved for DRC, Inc, Signature: Signature. t , Title: CJl t 1 C��-lZtit7�,�Z Title: v Date: Date: t i APPROVED AS TO LEGAL FORM: iAONROE COUNTY ATTORN A�'P-ROVE:t? AS TO F 2ANN A. HUTTON , ASSISTANT CIO/UI �JY (�]jR EY Mar-29-2006 10:30 From-MONROE COUNTY ENGINERING +3052954321 T-924 P.006/012 F-111 C005BOARD OF COUNTY coMMIssIOpqrgr, h—r -r-177 Mayor Charles"Sonny"McCoy, Dlstrt U N Tlr'jo NI O N R O E _ Mayor Pro Tern Murray E. Nelson, D KEY W65r Dixie M. Spehar, District 1 FLORIO�33oap Geor a Neu gent,z¢a-aaai t 2 David P, Rice, Dls ria A 1 TASK ORDER NO:2005-04-13 I�r �rnr f)�O December lb, 200E AMENDMENT TO NOTICE TO PROCEED AN'D TASK ORDER Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon as requested: p "The Contractor is tasked to proceed with clearing disaster related debris from private prope s designated by Monroe County and moving it to the closest public light of way, include tree trimming, tree removal, and/or a tree-off program (remov may ing leaning l fallen' trees on structures). Debris moved to the public right of way will be collected and hauled away as part of debris removal activities from public right of way authorized LT previous task orders. The cost associated with clearing, cutting, thinning and felling will be invoiced at the hour] rates listed in the Agreement for Disaster Response and Recovery Services (#DRC-01-C-110), y Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate person sign this Notice to Proceed and Task Order Approved for Monroe County: n Approved for DRC, ln�'1 Signature; Signature:],_ Date: A°PF►')VED AS TUi M: A_"1?I?C)`d� S 'ISO L � SU7.AN, E A. T T 0 N !;SS1$TA C. NiY D NEY Isar-29-2006 10:30 From—MONROE COUNTY ENGINERING +3052954321 T-924 P-007/012 F-111 �^ BOARD OF COUNTY COMMISSIONEgS Mayor D;xle M. Spehar, District 1 Mayor Pro Tern Charles"Sonny"McCoy, Distr • N TY O M O N RO E George Neugent, District z COO CKEY WEST FLORIDA 33040 David P, Rice, District 4 (305)294-4e41 Murray E. Nelson, District 5 TASK ORDER NO: 2005-04-C J December 20, 2005 t '��� Ac:sci Z"4 A-MENDMENT'TO NOTICE TO PROCEED AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon as requested: "The Contractor is tasked to proceed with the hauling out of the construction and demolition debris as well as the seaweed. Construction and demolition debris and seaweed will be hauled to the Waste Management site (Central Sanitary Landfill and Recycling Center) in Pompano, Florida at $16.80/ey with a tipping fee of $11.40/cy. The Contractor will pay Waste Management for tipping fees and then will invoice the County for reimbursement of those fees." Please acknowledge concuiTence with the above by DRC, Inc., by having the appropriate person sign this Notice to Proceed and Task Order Approved for Monroe County: Approved for DRC,,te. _ n Signature: ll ritle nG , 'J •Date: ='� Date: -vi6h1HCE COUNTY ATTORNEY AS TO € Y R �.._ UZANN46 . HUTTON '—' 4S51STAN�c�)) "j_ATJOflNEY M�►-28-2006 10:30 Froa-WNROE COUNTY ENGINERING +3051854321 T-GZ4 P.008/011 F-111 f l` � BOARD OF COUNTY COMM155I0r4ERS Mayor Charles"Sonny"McCoy, Disci up O OOE Mayor Pro Tern Murray E. Nelson, D*5 Dixie M. Spehar,District 1OCKEY �zy FLORIDA 33040 George Neugent, District 2 (305)N4i041 S t .' David P- Rice, District 4 p.: I TASK ORDER NO, 2005-04-D �1 January 10, 2006 r ncvl C16 SPp wz AMENDMENT TO NOTICE TO PROCEED AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon requested: is "The Contractor is tasked to proceed with the hauling out of the reduced vegetative debris to the following four locations: 1. 14470 SW 205°i Ave., Miami, FL 33187 2. 14150 SW 208'h Ave., Miami, FL 33196 3, SW 209th Ave./ 152°d Ave., Homestead, FL 4. 22305 SW 142ad Ave., Miami, FL Reduced vegetative debris will be hauled to these facilities (currently vacant land to be used as a tree farm) at $16,80 cy. There will be no Opping fee charged for disposal of the vegetative ,1iat�iial at ii;t iucations uswG above. This task order is based on contractor receipt of approval from the Department of Agriculture to haul material to these locations, and adherence by the contractor to Department of,Environmental Protection's guidelines. Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate person sign is Notice to Proceed and Task Order • Mar-19-1006 10:31 From-MONROE COUNTY ENGINERING +3052954311 T-914 P.009/012 F-ill TASK ORDER NO: 2005-04-1) January 10, 2006 • Approved for Monroe County: Approved for DRC, Inc. Signature: ` _:;�L Signature: 1 Title: Wj, , y�r,,,`,rr ���ir Tit c: Date: //1(104 Date; APPROVED AS TO LEGAL FORM: MONROE COUNTY ATTORNEY APPROVED AS TO FORM; SU N M, GR)MSI_ Y ASSISTA T COUNTY ATTORNEY • • Mar•-29-2006 10:31 From-MONROE COUNTY ENGINERING +3052954321 T-924 P. 010/012 F-111 OARD OF CO JNTY I55I0NFR --„ trc ' M_ Mayor Charles"Sonny,,McCoy,D a U'q TYSo �'MONROE Mayor Pro Tem Murray E. Nelson,Dixie M. Spehar, District 1 ►cEY vve (3 �oAioA s3ao f,t George Neugent, DIStrict 2 f3�>�,��� David P. Rice, District 4 it T TASK ORDER NO:2005-04-E I/af o./ 'Otp A�f _ January 18, 2006 f o hj _ll/�� /) t L �Scd.� AN' NDMENT TO NOTICE TO PROCEED AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida The following amendment to the Notice to Proceed issued on October 25, 2005, is agreed upon requested: "The Contractor is tasked to proceed ,,vith Lhe hnul_ng out of the reduced vegetative debris io the following two locations: 1. SW 1440h Street and 208`h Avenue, Miami, FL 33196 2. 14601 SW 1971h Ave. Miami, F,33196 These locations are in addition to the four locations previously approved on task order no. 2005- 04-D. Reduced vegetative debris will be hauled to these fir-;l+r;ec tree farm) at $16.80 cy. There will be no Epping fee charged for disposal of the vegetative material at the locations listed above. This task order is based on contractor receipt of approval from the Department of Altuie to haul material to these locations, and adherence by the contractor to Departm ent gricaof Environmental Protection's guidelines. 1rease acknowledge concurrence with the above by DRC, Inc., by having the appropriate person s this Notice to Proceed and Task Order • Mar-29-2006 10:31 From-MONROE COUNTY ENGINERING +3052954321 T-924 P-011/012 F-111 TASK ORDER NO: 2005-04- January 18, 2006 Page 2 Approved for Monroe County: Approved for DRC, Inc. Signature: Signature: Title: Title: Date: g° o 6 Date:—L/- L U ' UNTY ATTORNEY APPROVED AS.T�,tW � NNE A. HU ON AJ4T CO TTORNEY • Mar-28-2006 10:31 From-MONROE COUNTY ENGiNERING �3052954321 T-824 P.012!012 F-111 joq '�M Mayor Charles"Sonny"McCoy,District 3 ®U o ��KE'WMT Mayof Pro7em MUt7aE Nelson, D1 r oRtoA 93pe0 Dixie M. Spehar,District iGeorge N i�os)2en�6" David P. l�piy'R'Is4rIR 2 6•eds j d r, 45 ' • TASK ORDER NO: 2005-04-F February 10, 2006 AMENDMENT TO NOTICE TO PROCEED AND TASK ORDER Ref Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe Count y, ty, The following amendment to the Notice to Proceed issued on October 25, 2005 requested: , is agreed upon as "The Contractor is tasked to proceed with the hauling out of scrap metal (consisting of ift goods and other debris) to the Environmental Resources Managem9nt/FPT Florida, LLC e located at 3700 NW N. River Drive, M.�ami, FL33142, �' Scrap metal will be hauled to this facility at $16.80 c3'. The Contractor will collect the $75.00 net ton payment for scrap metal from the facility and reimburse the County for thas amount, pe4- Please acknowledge concurrence with the above by DRC, Inc., by having the appropriate person sign this Notice to Proceed and Task Order. Approved for Monroe County Approved for DRC Signature: Signature: Title; ' Title: G Late: i 0 r _ Date: 4��P A I]&OVER AS TO LEGAL FORM: • MONROE CCJ!''Tv ATTORNEY AP VED h9 pp SUZa�Ii� A, HLiTroN S;5TMT ro fTTORNEY Date •��•'� 8�98lQ OF cauNrr dopu�jq ,ctap��c MI"r chades'sonn "M Di �y 1 p� �/SO �MONRDE Mayor Pro TM Murray E. psect 5g .5peftar,District 1 KEr V*UyLORi0A330ap +'Y George Neugent,olsya4c%2 t�ti�29•ems., ?` David P.Rlee, District 4 TASK ORDER NO: 2005-04-]F February 10, 2006 0 AMENDMENT TO NOTICE TO PROCEED . AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services betx'em DRC. Inc„ and Monroe County, Florida. The following amendment to the Notice to Proceed issued on October 25, 2005, is agleed upon as requested: "The Contractor is tasked to proceed with the hauling out of scrap nxnal (consasdng of white goods and other debris) to the Environmental Resources ManagemenifFPT Florida, LLC facility located at 3700 NW N. River Drive, .Miami, FL 33142, Scrap metal will be hauled to this at $16.80 Cy. The net ton payment for scrap metal ftm the facility and eimbur$r the County foroll this amounts 00 per Please acI=o ledge concurrence with the above by DRC, Inc., by having the appropriate person sign this Notice to Proceed and Task Order. Approved for Monroe Coumy: Approved for DRC Signature: '� �� Signature: Dater APPROVED AS TO LEGAL FORM: MCNROE COUNTY ATTORNEY • A VED n- OP, SUZAi NE A. HUTTON SI,5TANT UUI Y ATTCRNay Dale � Z00/Z00 V9 A0 SH3HiOHA f mAq raw-Ic—suuo II ,uo rrom—m-imt wuuy ENuiNERING +306286d321 T-roe p,oDl/DGt F—a25 J � ,f �T Monroe County Engineering Seed e 11.00 Simonton street � Room 2-216 0 Key West, F, 33040 Tel 305-292-4426 � Fax 305.2-95-4321 Facsimuille '7'rgpsMjs§j T o' S 'q '5� From: Fax: �� l�j C� 57 y Pages: � (Including Covert Teh Date: ❑ Urgent ❑ For Rcview ❑ Please Comment ❑ please Reply Reaiar s: A, 1 Znn�� nn un 4n CSWIW I WQ nuAa fi 1 P1 0onn 1 1 _ _ ._ A.MEND'IENT TO AGREEMENT (DRC File # DRC-01-C-110) This amendment to agreement is made and entered into this 1 F t h day of Nnvereher 2005, between the County of Monroe (hereinafter "GOVERNMENT") and DRC, Inc. (',iil i'inafter "CONTRACTOR"). I HEREAS, the parties entered into a non-exclusive contract effective April 1, 2002, to retain a provider of disaster response services; and WHEREAS, the agreement allows for the addition of other disaster response and recovery activities as necessary as requested by GOB ERNMENT; and WHEREAS, changes to the agreement regarding the spreading of sifted sand were understood by key staff of the parties to have occurred at the beginning of July, but the documentation thereof was not processed at that time; and WHEREAS, the agreement makes references to provision of documentation as requested and acknowledgment of the County being subject to the Florida Public Records Law, but does not specify the Contractor's compliance with the records requirements of the County; now therefore In consideration of the mutual covenants contained herein the parties agree to amend the • agreement as follows.- 1. Exhibit A — Scope of Work is amended to include: Contractor will spread sand returned to beach as a result of sifting. 2. Exhibit B — Fee Schedule is amended to include: The cost associated with spreading sifted sand onto County Beaches is S 1.70 per cubic yard of sand spread. 3. The following provisions are hereby added: a. Public Access. The County and Contractor shall allow and permit reasonable a r -.it a its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this Agreement; and the County shall have the right to unilaterally cancel this Agreement upon violation of this provision by- Contractor. b. Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreernc-nt in accordance with generally accepted • accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination DY C File:#DRC-01-C-1 10 Amend. 1 1/05 1 of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for • purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to Contractor. c. Contractor shall maintain the originals of documents required for federal audits of the County's submissions for federal disaster reimbursements. 4. The effective date of this amendment shall be July 01, 2005. 5. The remaining provisions of the contract effective April 1, 2002, not inconsistent herewith, remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMN- USSIONERS OF MONROE COUNTY, FLtORIDA Deputy Clerk Nlayor.'Chairman • Attest: / R�INC,. / y Corp Secretary NAME: Rnhert .I- Tsakcnn Witnesses Title:I n gi r-�t6� iG dn 0IDUi �Fp.RO�'Fu tiS d�f- Rf.. s-' 1U�t 'NE T. HUTTON MM ; SISTANT COIJTY,k7FORNEY • DRG0I-C-1 i0 Amend. 11105 2 CUNTY o MON ROE KEY WEST F [)A 33040 (3M 2'4-4641 Engineering Department 1100 Simonton St., Room 2-215 Key West, Florida 33040 I-05-295-4329 raly-%isor"Ilittal To: April Calloway From: Judy Steele Date: 11/29/2005 Amendment to (vlonroe County Contract with DRC, Re: I nc. Enclosed are four copies of the amendment to the contract between Monroe County and DRC, Inc.,which has been approved by the Board of County Commissioners. As you can see, the amendment retroactively adds the sand spreading task and fee to the contract, as well as some standard County contract�n-ording. Please have all four copies signed and returned to my attention at the address shorn above. I �, iIl ha�,e the County execute the amendment and return a copy to you for your records. If you have any questions,please give me a call at 305-295-4329. Thanks, J T�ids-Stee e s d� sep-23-2005 16:20 From-MONROE Cr ,Y ENGINERING +3052954321 i T-196 P-002/003 F-659 0 U N TYSo �MoNROEMayor Dixie M. spChar, Dlstnct 1Mayor Pro Tem Charles"Sonny McCoy, Dist, r wt sT �oR1DA 3soa0 George Neugent; District 2 (305)294-4641 David P. Rice,District 4 Murray E, Nelson, District 5 Monroe County Board of County Commissioners Office of the County AdmitListrator - The Historic Gato Cigar Factory /j 1100 Simonton Street, Room 2-20S ]Key West,Florida 33040 (305)292-4441 --pbone (305)292-4544 . Fax September 23,2005 AMENDMENT To NOTICE To PROCEYD AND TASK ORDER Ref: Contract for Disaster Response and Recovery Services * 0 between DRC Florida , Inc., and Monroe County, The following amendment to the Notice to Proceed issued on Aug , 2005 requested: ,ust 29 Is agreed upon as "The County reserves the right to task the Contractor with final disposal amended Notice-to-Proceed/Task Order during project progression" shall be amendedservices to read: "The Contractor is tasked to proceed ,u;rh +).,, - �:.i.ciuucd Lancdtill located in Belle Glade, d " ` �c,aucea vegetative debris to the for disposal of the vegetative material at the lOkkelanta site, The y Therc will be no tipping fee charged -. Well as the seaweed will be hauled to the Waste Management site ecti )d demolition debris $16.80/cy with a tipping fee of $11.40/c . Homestead, Florida at fees and then will invoice the County for rein Contra(' of those fe11 y Wr3st� Management for tipping es," • S®p-23-2005 16:20 From-MONROE CC j ENGINERING +3052954321 T-188 P.003/003 F-659 Amendment to Nodce to Prod and Task Order • September 23, 2005 Page 2 Please acknowledge concurrence with the above b this Notice to Proceed and Task Order Y DRC, Inc., by having the a ppropriate person sig, Approved for Monroe County: Approv or DRC c. Signature: � nature• Title: Title: Date: �`i J Date: APPROVED AS TO LEGAL FORM: • MONROE COUNT;'ATT NEY OVED AS T R . _IINNE A. UTWN AM ANT TY AT70IR EY Oate�_ • s®p-23-2005 16:20 From-MONROE COUNTY ENGINERING +3052H4321 T-188 P.001/003 F-659 min Ionroe County kin ineeri g Services 1100 ,Simonton Street Room 2-216 • � h Key West, FL 33040 Tel 305-292-4426 Fax 305-295-4321 +" ;.F;7 To: Frorra: � v S-d�. -y3� Fax : s - y —5 5 5 Pages: 3 _ (Includine Covcr) Tel: Date: - � • ' cc: ❑ Urgent ❑ For Review ❑ Please Comment ❑ Please Reply Remarks: I v J aa seP-23-2005 15:39 From-MONROE COUNTY ENGINERING +3052954321 T-w P 002/003 F-656 F C N MMI Mayor Dixie M. Spehar, District i ER O u N TYjo �'MONROE . #► Mayor Pro Tem Charles"Sonny"McCoy, Distric KEY WEST George Neugent, District 2 LORi�a 330a0 0avld P. Rice, Distrlet 4 ' �^F1 Murray E. Nelson, District 5 �l Monroe County ' Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 'r I100 Simonton Street, Room 2-205 �r ` l : Key west, Florida 33040 (30S)292-4441 - Pbone (305)292-4544-)Fax September 22, 2005 Robert J. Isakson Managing Director DRC,Inc. 740 Museum Drive Mobile, AL 36608 Ref: . Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida Dear Mr.Isakson: This serves as your Notice to Proceed and Task Order(s) with debris management services within Monroe County as a result of Hurricane Rita, and as directed by Monroe County in accordance with the arms of the contract executed with DRC, Inc., dated April 1, 2002, as amended. As you know, this has been deemed an emergency situation and will be processed in terms of emergency procedures. DRC, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane Rita: • The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public rights-of-way, streets and roads within the unincorporated areas of Monroe County, Key Colony Beach and other County operated properties/facilities, as directed, to the identified Temporary Debris Staging/Reduction (TDSR) Sites. The. Contractor is tasked to proceed with reduction and site management at the following identified TDSR Sites: 1). Bergin Property located at mile marker 25, and 2) the Quay Property located at mile marker 102. - The County reserves the right to task the Contractor with f„al disposal services by iss�oance o f amended Notice-t'o-Proceed/Task Order during project progression. ; • o The County will compensate the Contractor in accordance with Article 3 of the above referenced contract. sap-V-2005 15:39 From-MONROE COUNTY ENGINERING +3052954321 T-18T P.003/003 F-656 Septeinber 22, 2005 R.Isakson Page 2 Please acknowledge concurrence with the above by DRC, Inc. b having the appropriate person sign thi 'Notice to Proceed and Task Order.. Approv onroe Coun - Approved R , Inc! Signature: Q�S/1( Signature- Title.- Date: (J' Datep P" APPROVED AS TO LEGAL FORM: N10NROE COUNT`,'ATTORNEY AP�OVED AS 7 0 SUZANNE�UT�TON ASSISTANT UN Y ATTORNEY 0 09M of r.QWM 0MMXLU2ffM Mayor Dlxle M.Spehar, Distrla 1 ..,�' Mayor Pro Tern Charles Sonny" McCoy, District DU4TY f�'MONROE George Neugent, District 2 ' David P. Rice, District 4 KEY WEST IORiOn 33000 � �� � Murray tooatz94 aa.� fir. _ �° y E. Nelson,District 5 Monroe County Board of County Commissioners OMce of the County Administrator � 'x The Historic Gato Cigar Factory ` �f 1100 Simonton Street, Room 2-205 Key West,Florida 33040 (305) 292.4441 - Phone (305) 292-4544 - Fax August 29, 2005 Robert J. ,lsakson Managing Director DRC, Inc- 740 Museum Drive Mubile, AL 36608 Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida Dear Mr. Isakson: This serves as your Notice to Proceed and Task Order(s) with debris management services within Monroe County as a result of Hurricane Katrina, and as directed by Monroe County in accordance with the terms of the contract executed with DRC, Inc., dated April 1, 2002, as amended. As you know, this has been deemed an emergency situation and will be processed in terms of emergency procedures. DRC, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane Katrina: • The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public rights-of-way, streets and roads within the unincorporated areas of Monroe County, Key Colony Beach and other County operated properties/facilities, as directed, to the identified Temporary Debris Staging/Reduction (TDSR) Sites. The Contractor is tasked to proceed with reduction and site management at the following identified TDSR Sites: I). Lower Keys Site to be dctcrrnined, and 2) the Quay Property located at mile marker 102. • The County reserves the right to task the Contractor with final disposal services by issuance of an amended. Notice-to-Proceed/Task Order during project progression. 4 The County will compensate the Contractor in accordance with Article 3 of the above referenced contract. August 29,2005 • R. Isakson Page 2 Please acknowledge concurrence with the above by DRC, Inc. by having the appropriate person sign this Notice to Proceed and Task Order. Appr r Monroe Count : A pro&, e Sign ✓�� ��Q_)Signature. TitleCo 0 1 Date: d ~ Date UUNTYAT7 RNEY ;y"I" -10VED AS T R � ZAN E A. Hurrah " 81STAN UNTp Arp RNEY • • UNANLNIOUS WRITTEN CONSENT OF SPECIAL JOINT MEETING OF THE STOCKHOLDERS AND BOARD OF DIRECTORS OF DRC, INC. HELD ON THE DAY OF , 2005 The undersigned, being all of the Stockholders and members of the Board of Directors of record of DRC, INC, a South Carolina corporation, unanimously agree, in "Titing, to the following actions of a special meeting of Stockholders and Board of Directors. This unanimous wYiticn consent shall be filed with Minutes of the of the corporation and shall have like force and effect as if the resolutions and actions taken herein had been duly adopted at a special meeting of the Stockholders and Board of Directors of the corporation with all such stockholders and members being present. The following resolution is hereby unanimously adopted: • BE IT RESOLVED, that Lesleigh Reynolds, an employee of DRC, Inc., is authorized to execute any and all documents in regards to activation and mobilization of contracts with Monroe County, Florida. IN V 71TNESS WHEREOF, the undersigned, being all of Stockholders and members of the Board of Directors of DRC, INC., have he o set hands o this the day of . 2005. (SEAL) OBERT J. IS SON, Directo�nd St(Ickholder e rcH']O SEAL) NZAS�MM-k RTR'�O� SR.. Director and Stockholder THE MARR QSST TRUST, Stockholder BY: &:a of g e —Z — (SEAL) THOMAS M. MARR, SR. As Trustee BOARD OF COUNTY COMMISSIO_ S Mayor Dixie M. Spehar,District 1 OUNTYjo '�MONROE Mayor Pro Tem Murray E. Nelson,District KEY WESTLORIDA 33040 Charles"SO11ny`"McCoy,District 3 (305)234-4647 George Neugent, District 2 Ijl David P. Rice,District 4 Public Works Division FBI 1100 Simonton St., Rm, 2-231 Key West, FL 33040 305/292-4560 (phone) 305/292-4558 (fax) ,,s, —� October 1, 2003 DRC, Inc. Attn: Robert J. Isakson 740 Museum Drive Mobile, Alabama 36608 Re: Amendment to Agreement with Monroe County, Florida, for Disaster Response and Recovery Services (DRC file #DRC-01-C-110) Dear Mr. Isakson: Enclosed please find a fully-executed duplicate original of the above-referenced amendment• to agreement, as approved by the Monroe County Board of County Commissioners on September 17, 2003. Should you have any questions, please feel free to contact me. Sincerely, Dent Pierce CrIP/bpl Division Director cc: Joseph F. Myers James L. Roherts Sheriff Richard Roth Division Directors Public Works Departments Sheila Barker Rufus Frazier er Horton -e Toner H. Ok Management AMENDMENT TO AGREEMENT • THIS AMENDMENT to agreement is made and entered into this lq-41 day of S 2003, between the County of Monroe (hereinafter "GOVERNMENT") and DRC, Inc. (hereinafter "CONTRACTOR"). WHEREAS, the parties entered into a non-exclusive contract effective April 1 , 2002, to retain a provider of disaster response services ; and and WHEREAS, Monroe County is situated at the southern tip of the State of Florida; WHEREAS, the portion of Monroe County which contains the vast majority of its population consists of a chain of islands linked by bridges which may be destroyed or damaged beyond use in a disaster; and WHEREAS, the logistics of getting disaster response providers to affected areas of Monroe County may be cumbersome and time-consuming after a disaster; and WHEREAS, the parties intended the contract to allow Government to procure other disaster response services from local contractors when to do so would result in services being obtained in a more prompt and economic manner; and WHEREAS, it has been determined that language exists in the Agreement which • could be interpreted in a different manner; and WHEREAS, the parties wish to clarify those provisions; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: 1. Article 2, second paragraph, of the Agreement shall be amended to read: CONTRACTOR shall perform the services, subject to subcontracts approved pursuant to Article 10, as stated in the Scope of Work, Exhibit A, as may be specifically authorized by the GOVERNMENT. Such authorizations will be referred to as Tack nrria rc For-F, Tool! services, rate/amount of compensation, estimated completion date, and other pertinent details of the task being authorized. This clause does not restrict the GOVERNMENT from utilizing its own personnel and equipment or the personnel and/or equipment of municipalities in the County, the personnel and/or equipment of other governmental entities or of any other entities or contractors when the services performed • by those entities can be performed with greater speed or less cost to the GOVERNMENT. '2. Exhibit A — Scope of Work, portion of paragraph preceding the lists of tasks covered by the agreement, shall be amended to read: The work and documentation to be performed will consist of furnishing labor, materials, and equipment to accomplish the following types of tasks ordered by GOVERNMENT in the event of a disaster that results in an emergency declaration. 3. The remaining provisions of the contract effective April 1, 2002, not inconsistent herewith, remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the da and year first above written. Y (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Deputy Clerk � Mayo Chairman DRC, C. • ,4S s Co orate Secretary Witnesses: NA E �SoNs Title: 2. I Il r NnCAE COUNTY ATTORNEY P?POVED AS T R s J ZANNE A. UTTON aWANT 0 NTY TTORNEY i i • AMENDMENT TO AGREEMENT THIS AMENDMENT to agreement is made and entered into this day of 2003, between the County of Monroe (hereinafter "GOVERNMENT") and DR Inc. (hereinafter "CONTRACTOR"). C WHEREAS, the parties entered into a non-exclusive contract effective April 1 , 2002, to retain a provider of disaster response services ; and and WHEREAS, Monroe County is situated at the southern tip of the State of Florida; WHEREAS, the portion of Monroe County which contains the vast majority of its Population consists of a chain of islands linked by bridges which may be destroyed or damaged beyond use in a disaster; and WHEREAS, the logistics of getting disaster response providers to affected areas of Monroe County may be cumbersome and time-consuming after a disaster; and WHEREAS, the parties intended the contract to allow Government to procure other disaster response services from local contractors when to do so would result in services beir:g jbtained in a more prompt and economic manner; and WHEREAS, it has been determined that language exists in the Agreement which lould be in in a different manner; and WHEREAS, the parties wish to clarify those provisions; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: . Article 2, second paragraph, of the Agreement shall be amended to read: CONTRACTOR shall perform the services, subject to subcontracts approved pursuant to Article 10, as stated in the Scope of Work, Exhibit A, as may be specifically authorized by the GOVERNMENT. Such authorizations will be referred to as Task Orders. Each Task Order will set forth a cnprifr .--F services, rate/amount of compensation, estimated completion date, and other pertinent details of the task being authorized. This clause does not restrict the GOVERNMENT from utilizing its own personnel and equipment or the personnel and/or equipment of municipalities in the County, the personnel and/or equipment of other governmental entities or of any other entities or contractors when the services performed by those entities can be performed with greater speed or • less cost to the GOVERNMENT. Exhibit A — Scope of Work, portion of paragraph preceding the lists of tasks covered by the agreement, shall be amended to read: } . I The work and documentation to be performed will consist of • furnishing labor, materials, and equipment to accomplish the following types of tasks ordered by GOVERNMENT in the event of a disaster that results in an emergency declaration. 3. The remaining provisions of the contract effective April 1, 2002, not inconsistent herewith, remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Deputy Clerk Mayor Chairman DRC C. • Ss C orate Secretary Witnesses: ,( NA E oNJ Title: 2. v� R0E C 0 UNT Y ATTO R N EY #�'PPOVED AS T R ; ZANNE A. UTTON H<:iISTANTC NTY TTORNEY n,te . MEE y; AGREEMENT FOR DISASTER RESPONSE AND RECOVERY SERVICES • BETWEEN MONROE COUNTY, FLORIDA AND DRC, INC. CONTRACT NO. _ DRC File Number DRC-01-C-110 11 1 TABLE OF CONTENT' ARTICLE 1 - EFFECTIVE DATE/TERM ........................................................................................................2 ARTICLE 2- SERVICES TO BE PERFORATED BY CONTRACTOR...........................................................2. ARTICLE3-COMPENSATION....................... ........................................................................ ...............3 ARTICLE4- INSURANCE ..................................:............................................................................................4 ARTICLE5-STANDARD OF CARE................................................................................................................4 ARTICLE6-INDEMNIFICATION. .................................................................................................................4 ARTICLE 7- INDEPENDENT CONTRACTOR...............................................................................................5 ARTICLE 8-GOVERNMENT TO PRACTICE................................................................................................5 ARTICLE9-COMPLIANCE WITH LAWS.....................................................................................................6 ARTICLE10- SUB-CONTRACTING...............................................................................................................6 ARTICLE 11 - FEDERAL AND STATE TAXES...............................................................................................6 ARTICLE 12- GOVERNMENT'S RESPONSIBILITIES.................................................................................6 ARTICLE 13- TERMINATION OF AGREEMENT.........................................................................................6 ARTICLE 14 - UNCONTROLLABLE FORCES...............................................................................................7 ARTICLE 15- GOVERNING LAW AND VENUE. ..........................................................................................7 ARTICLE 16- NON-DISCRIMINATION..........................................................................................................7 ARTICLE17- WAIVER. ...................................................................................................................................7 ARTICLE18- SEVERABILI"I'Y........................................................................................................................8 ARTICLE 19- ENTIRETY OF AGREEMENT.................................................................................................8 ARTICLE20 MODIFICATION....................................................................................................................:..8 ART`fCLE 21 - SUCCESSORS AND ASSIGNS..................................................................................................8 ARTICLE 22-OWNERSHIP OF DOCUMENTS. ............................................................................................8 ARTICLE23- NOTICE.......... ................................................................................................................9 ARTICLE 24 AGREEMENT ADMINISTRATION. .......................................................................................9 ARTICLE25-KEY PERSONNEL................................................................................................................... 10 ARTICLE 26- CONFIDENTIALITY............................................................................................................... 10 ARTICLE 27- ESCALATION CLAUSE.......................................................................................................... 10 ARTICLE 28-TASK ORDER/PERFORMANCE...........................................................................................10 ARTICLE29-BONDS. .................................................................................................................................... 10 ARTICLE 30-PUBLIC ENTITY CRIME STATEMENT............................................................. 11 ARTICLE 31 -ETHICS CLAUSE........................................................................................... 11 Exhibit A -Scope of Work........................................................................................................ ..... 12 . .................. ExhibitB—Fee Schcdule.................................................................................................................................... 15 1. GENERAL.................................................................................................................................................. 15 2. HOURLY RATES.......................................................................................................................................22 3. HAZARDOUT MATERIALS AND ABATEMENT PRICING..........................................................:.........24 PERSONNEL...............................................................................................................................................24 VEHICLES/TRANSPORTATION...............................................................................................................24 PERSONAL PROTECTIVE EQUIPMENT(PPE')........................................................................................ 24 MONITORING/SAMPLING EOL'IPMENT................................................................................................. 25 }-TEA`-Y"EQUIPNlENT ................................................................................................................................ RF.CO'vTRY EQUIPMENT............. ........................................................... ............................................... 26 _,.0SCELLANlEOUS ESL IP-NfENI T'.............................................................................................................. 26 NATERI.ALSIDISPOS,0LES..................................................................................................................... 27 FREONRECO"vFRY.......................................................... ................................................. -, 4. 'TECHNICAL DISASTER RECOVERY ASSISTANCE.............................................................................. 28 i-M 1: PROGRAM MANAGEMENT ASSISTANCE............................................................................... 28 .7\1 U: PROJECT MANAGE,AE-.N7 AASSISTANCE..................... ..................................I........I............... 29 ;CK 4QED ICE......................................................................................................................................... 31 6__FiOTTLED WATER..................................................................................................................................... 32 rENERATORPRICING............................................................................................................................. 33 i I-AVORARY HOUSING OFFICES AND SUPPORT FACILITIES......................................................... 35 Contract No. _ - 1 - 01/28/02 L - 01-C-110 1 1 • Agreement for Professional Services Contract No. TT, r AGREEMENT, between Monroe County, Florida (hereinafter referred to as GOVERn4ENT) and DRC, Inc. (hereinafter referred to as CONTRACTOR), a South Carolina Corporation, whose Federal Employer Identification Number is 57-0904848: T117tereas, GO`TRNN1ENT requires such professional services as may be required to effect disaster response and recovery, and; Whereas, CONTRACTOR represents it is capable and prepared to provide such services; and; Now, therefore, be it resolved that in consideration of the covenants contained herein, the parties hereto agree as follows: ARTICLE 1 - EFFECTA E DATE/TER-Nil The effective date of this AGREEMENT shall be r 1Z, • The term of AGREEMENT shall be for a five (5) year period, unless otherwise terminated as provided herein. The GOVERNMENT shall have the option of extending the AGREEMENT for one (1) additional five (5) year period at the same terms and conditions with approval from the GO1v`ER.NMENT's Governing Board. Such extension shall be in the form of a written Amendment to the AGREEMENT executed by both parties. ARTICLE 2- SERVICES TO BE PERFORMED BY CONTRACTOR CONTRACTOR must be prepared to respond to any of the following types of events: Hurricanes, tornadoes, floods, wildfires, oil spills, mass migration, hazardous materials, terrorist att_:.:ks, Weapons of Mass Destruction (WNID) incidents, disease carrying vector control, biological and viral threats, fires and explosions, and other natural and man made events. CONTRACTOR shall perform the services, subject to subcontracts approved pursuant to Article 10, as stated in the Scope of Work, Exhibit A, as may be specifically authorized by the (707 'ERNIVIENT. Such authorizations will be referred to as Task Orders. Each Task Order will scat forth a specific scope of services, ratel'amount of compensation, estimated completion date, and other pertinent details of the task being authorized. This clause does not restrict the G'YTERNN ENT frorn utilizing its own force account labor and/or equipment to perform said .'es. • Contract No. - 2 - 01/30/02 t`' 01-C-110 ARTICLE 3 - COMPENSATION • 3.1 - GENERAL GOVERNMENT shall pay CONTRACTOR in accordance with Fee Schedule, Exhibit B, which is attached hereto and incorporated by reference as part of this AGREEMENT. If needed, compensation may be negotiated as a lump sum or not-to-exceed amount for any Task Order containing a task covered by the scope of work of this AGREEMENT but to which the Fee Schedule cannot readily be applied. CONTRACTOR shall submit semi—monthly invoices for services rendered. Invoices must reference the Task Order number. Invoices shall include a statement of progress and appropriate audit quality detail to satisfy the reasonable requirements of any Federal or state agency, which may provide potential reimbursement of the costs associated with this AGREEMENT. CONTRACTOR shall be paid within 30 days of submitting a complete invoice. If there are any items in dispute, CONTRACTOR will be paid for those items not in dispute and disputed items will be resolved as expeditiously as possible and paid within 30 days of resolution. If such state or federal agencies require additional explanation or an adjusted format of the information submitted, CONTRACTOR will make reasonable and necessary changes and provide appropriate personnel as required to work and negotiate with such agencies on GOVERNMENT'S behalf. Payment of CONTRACTOR by GOVERNMENT is not contingent upon the GO' ERNIMENT being reimbursed by the Federal or state agency. Payment to CONTRACTOR will be made for any work directed by the GO`ERNMENT, which may be determined, by Federal and State agencies to be ineligible for reimbursement. GOVER'�TXMENT IS NOT RESPONSIBLE FOR P.1�',N 1ENTS TO CONTRACTOR FOR WORK NOT DIRECTED BY THE GOVERNMENT. Each individual invoice shall be due and payable thirty (30) days after receipt of correct, fully documented, invoice by the GOVERNMENT. All invoices shall be delivered to: Monroe County Board of County Commissioners 1 100 Simonton Street, Rm. #2-231 KPt' JA7pzt T71(lfld.j 1z01in Attn: Public Works Director In oru.:r for both parties herein to close their books and records, the CONTRACTOR will clearly state "Final Invoice" on the CONTR'�CTOR'S final,la.st billing to the GOVER INJENI'. This ci:a t.i;i s that all sen-ices have been properly performed and all charges and costs have been i7: ,c;i -,d to the GOVERNTNIENT. The GOVE.RNIIIENT, in writing, must agree to such c , : tion. Contract No. - 3 - 01/218/02 P':' ,1-C-110 1 1 The GOVERNMENT will retain 10% of the payment under each Task Order until such time as the entire project is completed to the GOVERNMENT'S satisfaction. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. (Monroe County Purchasing Policy, Page 14). Work ordered by the Government is due the Contractor whether appropriated or not, payment may be reasonably delayed, as agreed upon by both parties in writing, until appropriation is made by the Board at the next calendar meeting. Government is obligated to pay for work tasked and directed by the government. .ARTICLE 4 - INSURANCE CONTRACTOR shall name the GOVERNMENT as additional insured on CONTRACTOR's insurance policies. CONTRACTOR shall maintain the following insurance limits: Worker's Compensation — Statutory Limits ($100,000) of the State of Florida; General Liability— One Million Dollars ($1,000,000.00) any single occurrence, Contractor's Vehicle Insurance - $500,000 CO,XITRACTOR shall provide G10VERNA1ENT a Certificate of Insurance evidencing such coverage. • ARTICLE 5- STANDARD OF CARE CONTRACTOR shall exercise the same degree of care, skill, and diligence in the performance of the sen-ices as is ordinarily provided by a comparable professional under similar circumstances. The CONTRACTOR warrants that skilled and competent personnel to the highest professional standards in the field shall perform all services. ARTICLE 6- MEIVINIFICATION 6.1 General Fla%Mg. considered the risks and potential liabilities that may exist during the performance of the sF:r il :,s and in consideration of the promises included herein, GOV"ERNAMNT and C;O ' RACLOR agree to allocate such liabilities in accordance iyith this Article 6. 6.2 Indemnification CC;; ;' RACTOR agrees to protect, defend, indemnify, and hold harmless the GOVERNMENT, its emplo}ees and representatives, from any and all claims and liabilities for which the ERNMENT, its employees and representatives, can or may be held liable as a result of is (including death) to persons or damage to property occurring by reason of any acts or Contract No. - 4 - 01/218/02 L't C-C'1-C-110 � I omissions of the CONTRACTOR_ its employees. or agents. arising out of or connected with this AGREEIENT. The CONTRACTOR shall not be required to indemnifv the GOVERNMENT • or its agents. emnlovees, or representatives. when an occurrence results solely from the wrongful acts or omissions of the GO`ERNMENT, or its agents, employees or representatives. To the amount and extent allowed by Sec. 768.28. Florida Statutes. GOVERN ENT agrees to protect. indemnify, and hold harmless the. CONTRACTOR, its employees and representatives, from anv and all claims and liabilities for which the CONTRACTOR its emplovees and representatives, can or may be held liable as a result of injury (including death) to persons or damage to prooertv occurring by reason of anv acts or omissions of the GOVEKNMENT. its employees, or agents, arising out of or connected with this AGREEMENT. The GOVERNMENT shall not be reauired to indemnifv the CONTRACTOR or its agents. employees, or representatives, when an occurrence results solely from the wrongful acts or omissions of the CONTRACTOR, or its agents, employees or representatives. 6.3 Survival Upon completion of all services. obligations and duties provided for in this AGREEMENT. or in the event of termination of this AGREEMENT for any reason, the terms and conditions of this Article 6 shall survive. ARTICLE 7-INDEPENDENT CONTRACTOR CONTRACTOR undertakes performance of the services as an independcnt contractor and shall • be wholly responsible for the methods of performance. GO`ERNMENT shall have no right to supervise the methods used_ but GOVERNMENT shall have the right to observe such performance. CONTRACTOR shall work closely with GOVERNMENT in performing services under this AGREEMENT. All performance will be in accordance with all applicable state. federal. and county statutes. lacl s ordinances, rules and regulations, and CONTRACTOR will be responsible for performance to obtain the maximum possible reimbursement from applicable agencies. The CONTRACTOR shall not Dledge the GOVERNMENT'S credit or make it a euarantor of payment of surety for any contract, debt, obligation,judgment, lien or any form of indebtedness. ARTICLE 8 - GOVERNMENT TO PRACTICE 7-e '70N'hRACTOR herebti represents and warrants that it has and will continue to maintain all licenses, registrations and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. C'ontrr�ct No. - 5 - 01/28/02 L' Ol-C-110 1 i � 1 • ARTICLE 9- CONIPLIANCE`'WITH LAWS In performance of the services, CONTRACTOR will comply with applicable regulatory requirements including federal, state, special district, and local laws, rules, regulations, orders, codes, criteria and standards. ARTICLE 10 - SUB-CONTRACTING The GOVERNMENT reserves the right to accept the use of a sub-contractor or to reject the selection of a particular sub-contractor and to review the capabilities of any sub-contractor to perform properly under this AGREEMENT. Rejection of any sub-contractor will be based on, but not limited to, negative references, insufficient resources, or conviction of a Public Entity Crime. If a sub-contractor fails to perform or make progress; as required by this AGREEIvtENT, and it is necessary to replace the sub-contractor to complete the work in a timely fashion, the CONTRACTOR shall promptly do so, subject to acceptance of the new sub-contractor by the GOVERNMENT. r Sub-contractors are to hold insurance naming the County as an additional insured for non- performance; possibly post a bond and hold contractor financially responsible — for an amount commensurate with a daily pro-ration of the sub-contract amount - $500.00 a day in damages. ARTICLE 11 - FEDERAL Al'VD STATE TAXES The GOVERN_,% ENT is exempt from Federal Tax and State Sales and Use Taxes. upon request, the GO'"ERNMENT will provide an exemption certificate to CONTRACTOR. The CONTRACTOR shall not be exempted from paying sales tax to its suppliers for materials to fulfill contractual obligations with the GOVERNMENT, nor shall the CONTRACTOR be authorized to use the GOVERNMENT'S Tax Exemption Number in securing such materials. ARTICLE 12 - GOVERNMENT'S.RESPONSIBILITIES �. -^11 ,IN !_._.TT TT .,�n..;rA;, + C11PC gpd pin\'ltlJnq information required by CONTRACTOR that is available in the files of the GOV�RNNIENT. ARTICLE 13 - TER_'1IIlVATTON OF AGREEMENT F't1)cr party- upon 6 months written notice to the other party may terminate this AGREEMENT t cause and without liability. The GOV ERN?�LE?�TT rnav terminate this agreement for any b-i(:at ii except uncontrollable forces, as specified in Article 14, upon giving contractor fifteen • days written notice. Contract No. - 6 - 01 28i02 T''n'--101-C-110 ARTICLE 14 -,UNCONTROLLABLE FORCES • Neither the GOVERN!%1ENT nor CONTRACTOR shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to Uncontrollable Forces, the ct . of which, by the exercise of reasonable diligence, the non-performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this AGREE1tIENT and which is beyond the reasonable control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions, with the exception of those events that trigger the activation of this AGREEMENT. Neither party shall, however, be excused from performance if nonperformance is due to forces which are foreseeable, preventable, removable, or remediable and which the nonperforming party could have, with the exercise of reasonable diligence or forethought prevented, removed remedied or planned around. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this AGREEMENT. ARTICLE 15 - GOVERNING LAW AND VENUE The laws of the State of Florida shall govern this AGREEMENT. Any and all legal action necessary to enforce the AGREEMENT will be held in Monroe County and the AGREEMENT will be interpreted according to the laws of the State of Florida. ARTICLE 16 - NON-DISCRBIINIATION The CONTRACTOR warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, gender, age, er national origin, physical handicap, financial status or any other characteristic or aspect which is not job related when recruiting, hiring, promoting, terminating or any other area affecting employment under this abrL�cinent. Additionally, the Contractor shall not discriminate against any person on the basis of race; color, religion, gender, age, national origin, physical handicap, financial status or any other ; characteristic or aspect in regard to providing services hereunder. A>>'I ICLE 17-WAI-NTR .A walvcir by ui.ther GOVERNNIENT or CONTRACTOR of any breach of this AGREE.AIE'vT not be binding upon the waiving party unless such Y- air er is in writing. In the event of a v n waiver, such a waiver shall not affect the waiving party's rights with respect to any other r .her breach. The making or acceptance of a payment by either party with knowledge of the existence of a default or breach shall not operate or be construed to operate as a waiver of any • subsequent default or breach. C'nntr,ictNo. - 7 - 01'28/02 I. --01-C-110 ARTICLE IS - SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this AGREEMENT, or the occurrence of any event rendering any portion or provision of this AGREEh4EIv'T void, shall in no way affect the validity or enforceability of any other portion or provision of the ^, P ENIENT. Any void provision shall'be deemed severed from the AGREEMENT and the balance of the AGREEMENT shall be construed and enforced as if the AGREEM1:,NT did not contain the particular portion or provision held to be void. The parties further agree to reform the AGREEMENT to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent the entire AGREEMENT from being void should a provision which is of the essence of the AGREEMENT be determined to be void, ARTICLE 19 - ENTIRETY OF AGREEMENT The GOVERNMENT and the CONTRACTOR agree that this AGREEMENT sets forth the entire AGREEMENT between the parties, and that there are no promises or understandings other than those stated herein. This AGREEMENT supersedes all prior contracts, contracts, rel)resentations, negotiations, letters or other communications between the GOVERNMENT and CONTRACTOR pertaining to the services, whether written or oral. None of the provisions, tenns and conditions contained in this AGREEMENT may be added to, modified, superseded or otherwise altered except by written instrument executed by the parties hereto. ARTICLE 20 - I110DIFICATION The AGREE\-LENT may not be modified unless such modifications are evidenced in writing siined by both GOVERNMENT and CONTRACTOR. Such modifications shall be in the form of a written Amendment executed by both parties. ARTICLE 21 - SUCCESSORS Ai*NTD ASSIGNS G0%FRN-N1ENT and CONTRACTOR each binds itself and its partners, successors, assigns and legal representatives to the other party to this AGREEMENT and to the partners, successors, executors, administrators, assigns, and legal representatives. CONTRACTOR shall not assign /'`JINT-DNrA fT'TTT •.:�. _ ... . . .'.7 amcndment. .ARTICLE 22 - OWNERSIIO' OF DOCL-:%LENTS r-' ';TRACTOR shall be required to cooperate with other contractors relative to providing i.- cation requested in a timely manner and in the specified form. Any and all documents, • records, disks, original drawings, or other information shall become the property of the. CU RNN4ENT for it's use and/or the GOVERNMENT may deem distribution as appropriate. Contract No. - 8 - 01/28i02 I - IA-C-110 1 ARTICLE 23 - NOTICE Any notice, demand, communication, or request required or permitted hereunder shall be in • writing and delivered. in person or sent by certified mail, postage prepaid as follows: As To GOVERNMENT Mon-roe County Board of County Commissioners 1100 Simonton Street, Rm. 2-231 Key West, FL 33040 (Attn: Public Works Director) As To CONTRACTOR DRC, Inc. 740 Museum Drive Mobile, AL 36608 Attention: Contract Administrator Notices shall be effective when received at the addresses as specified above. Changes in the respective addresses to which such notice is to be directed may be made from time to time by either party by written notice to the other party. Facsimile transmission is acceptable notice • effective when received, however, facsimile transmissions received (Le.; printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next business day. The original of the notice must additionally be mailed as required herein. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of CONTRACTOR and GOVERNN ENT, ARTICLE 24- AGREEl1IENT ADIL'�TISTRUTION Services of CONTRACTOR shall be under the general direction of the County Administrator, or his designee, who shall act as the GOVERNTIENT'S representative during the term of the � AGREEMENT. Cnrfmct No. - 9 - 01/28/02 1. ..01-C-110 1 � • ARTICLE 25 -,KEY PERSONNEL CONTRACTOR shall notify GOVERNMENT in the event of key personnel changes, which might affect this AGREEMENT. Notification shall be made within thirty (30) days of said �i,ar ces. GOVERNTNIENT has the right to reiect proposed changes in key personnel and rescind this AGREEMENT. The following personnel shall be considered key personnel: Robert J. Isakson Joseph F. Myers ARTICLE 26 - CONFIDENTIALITY No reports, information, computer programs, documentation, and/or data given to, or prepared or assembled by the CONTRACTOR under this AGREEMENT shall be made available to any individual or organization by the CONTRACTOR without prior written approval of the GOVERNMENT, or unless otherwise provided by law. CONTRACTOR is ,aware of GO`T-RNMENT'S public records responsibilities under Florida law. ARTICLE 27 - ESCALATION CLAUSE rAny price schedules included as a part of this Agreement shall be reviewed on an annual basis at which time amended unit costs shall be submitted by CONTRACTOR to GON,-ERNhTENTT to reflect the current costs attached plus an increase in costs equal to the current Consumer Price Index for all urban consumers (CPI-L) for the most recent 12 months available. [C= Current Price-, CPI-U — Consumer Price Index for all urban consumers for the most recent 12 months available: I = Increase in price (i.e.: C x CPI = I) C + I = New Price.] A written amendment to this agreement, approved by both parties, shall be required in order to implement increases under this clause. ARTICLE 28 - TASK ORDERJPERFOR'1IANTCE Task Orders shall be executed bilaterally and the scope of services and format of Task Order shall be mutually agreed to by the CONTRACTOR and GMTRM, 4ENT. The GOVERNMENT shall have the right to correct for vendor default or underperformance by any I'nCa11S It QCCITIS in ILS UCSI 11 Lcit�1. of quantity of work performed under each Task Order. ARTICLE 29 - BONDS CT- : RACTOR will furnish a performance and payment bond for any and,'or all Notices to EA. The cost of said bond premium -"ill be an additional cost to the • Government. Contract No. - 10 - 01 i28/02 S � ARTICLE 30 —PUBLIC ENTITY CRIME STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for • public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work;':may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor; supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, F. S. for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. ARTICLE 31 —ETHICS CLAUSE Contractor warrants that it had not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid Eukre�Qrmer County officer or employee. �� r 4 fitness W7�ereof Monroe County and DRC. Inc. have executed this AGREEMENT i, F I f F ] t ay and year f rst above written. BOARD OF COUNTY COAnTISSIONERS • of DAN TNTY L. "OLHAGE, CLERK OF IV10 ROE LTNTl', FLORIDA By I -- B y' De uty Clerk Mayjor,/Chairman DRC, LN At t: _ _ V. _ C rporate Seca r3 (Cor rote Seal) B N itness: Name: Title. mw)", d f �(J► 2. APPRCVED A� TO FOR AND LE L SUFFICE BY • NNE A. TTON DATE . Z y- Contract No. - 11 - 01/28/02 10 DISC 01-C-1 1 Exhibit A- Scope of Work The work and documentation to be performed will consist of furnishing all labor, materials, and equipment to accomplish the following types of tasks in the event of a Seale disaster that results in an emergency declaration: a Annual or biannual pre-disaster debris management planning critiques and planning assistance in conjunction with appropriate GOVERNMENT officials • Permitting, clearing, and/or removing and disposing of disaster related debris from the public rights-of-way, streets, roads, canals, lakes and ponds ® Selection of most cost effective, permittable debris reduction method(s) • Management and operation of temporary debris reduction sites and debris reduction sites to accept; prnr.ess� redure� recycle� inrinerate and dispose. of disaster-related debris Provision of certified scales at debris sites for monitoring of truckload weights or services to determine cubic yardage as appropriate ® As directed, demolition and removal of condemned structures and buildings that pose a threat to public health or safety that are related to and resulting from the disaster event Tree trimming, tree topping, tree removal, stump grinding, grubbing, clearing, hauling and disposal including a tree-off program (leaning or fallen trees on structures) for governmental structures and for individual homes and businesses through a right of entry program • Permitting and services necessary for the containment, cleanup, removal, transport, storage, testing, treatment and/or disposal of hazardous, toxic, and industrial and bio- hazardous materials waste resulting from the disaster S Hazardous waste recovery and remediation in flooded environments, including canals • Removal of sand from roads, streets, rights-of-way; screening sand and returning clean sand to beaches or other designated sites • Recovery and destruction of dead fish, animals and livestock ' • Environmental damage assessments and recommendations for remediation m Coordination with the State Division of Emergency Management, FEMA, State DOT, County and other agencies to ensure that debris collection, debris disposition, and all supporting data meet each agency's requirements for reimbursement eligibility _U O Providee disposal tickets, field inspection reports, and other data sufficient to provide snboantiation fnr FENTA and State reimbursement • Assist GOVERNMENT officials in preparation of FEMA and State reports for reimbursement including training of government employees and review of documentation prior to submittal through the end of the reimbursement process + General procurement and logistics from tents to meals ready to e.at, all umer.2uncy and support items purchased, managed, .N arehoused and delivered O Provide preliminary engineering analysis, beginning 24 hours following the disaster, of all County facilities including roads, bridges, airports, buildings, parks, beaches, equipment, etc. Prepare project worksheets for all damage which includes a detailed crepe of i ork and cost estimate Ccq tr,CtNo, - l2 _ nl/?8/n? r 'F-._01-C-110 1 1 • Prepare requests for proposals and bidding documents to repair damage ® Prepare all necessary permit applications and procure permits for all work • • Prepare accounting methodology and manage all expenses as they occur associated with FEMA and State reimbursement • Provision of. o Portable laundry facilities for emergency workers o Temporary housing for disaster workers o Portable toilets and shower units, related supplies and maintenance o General (temporary) warehousing and support o Temporary offices, mobile command centers, accommodations and support o Emergency generator services with licensed electrician support to specified facilities c Ice, water and/or fuel delivery and distribution services • Project management services as requested for all categories of eligible disaster related work including advising of reimbursement opportunities for disaster reimbursement or funding for losses associated with and not associated with the work of the contractor • Large project oversight for contractor compliance with Project Worksheet Statements of Work and line item identifications from award to final inspection • Identify required/needed changes to the scope contained in individual Project • Worksheets and assist the GOVERNMENT in negotiating changes with FEMA and the state O Project scheduling and status/progress reporting • Review all contractor documentation for consistency, compliance and completeness and require corrections as appropriate before submitting for payment • Individual project final inspection reports for reimbursement and project closeout Assistance with reports for insurance claims for public property • Provide weekly status reports of work accomplished by CONTRACTOR for the first fifteen (15) weeks following the disaster,then monthly reports until completion GRANT MANAGEMENT TASKS: (Note: Negotiated prices based on DRC's federal contracts that include similar management scopes of work.) • Provide overall program management • Urganl2e dncl biall :ill IA-A.; OLLCliI1 • Develop Countylvide flow process for determining and signing off on ,rant,'insurance funding source • Dv,,Irelop proc�2ss for cost-recovery draw down requests • Develop fund reconciliation recommendations • Develop payment tracking system Develop and manage program schedule • Establish project filing systems • • Develop and maintain a spread-sheet based PW/DSR tracking approach Prepare draft correspondence to State and FEMA for County signature • Document FEMA grant management procedures for eventual transition to County staff Contr.,..ct No. - 13 - 01/28/02 ISR(' ;!1-C-110 1, t 1 l 1 • ELIGIBILITY TASKS: • Meet with State and FEMA inspectors as appropriate • Participatein site visits with the Federal-State inspection team • Review eligibility issues and advise the County in negotiations with FEMA, as needed • Provide guidance in the interpretation of codes and regulations in relation to eligible work • Recommend possible repair/replacement options for permanent work, including opportunities for mitigation and code upgrades • Prepare Project Worksheets for small and large projects C Review FEMA-generated Project Worksheets and recommend whether the County should concur or non-concur • Prepare all non-concurrence arguments/documents • Review disputes and provide recommendations to the County regarding course of action o Coordinate with Insurance Adjusters on insurance • Explore opportunities and apply as appropriate for 404/406 mitigation funding • Coordinate where appropriate with consulting engineers • Prepare correspondence as necessary • Address issues related to inter-agency funding conflicts ALLOWABILITY TASKS: • Develop Countywide approach to filing and tracking costs • • Review documentation prepared by departments © Reconcile solid waste invoices to County records • Assist in capturing and summarizing eligible costs for selected departments • Develop "audit maps" for each department explaining the audit trail for use by auditors during close outs F�'GAGEMENT MANAGEMENT TASKS: (Note: Negotiated prices based on DRC's Federal contracts that include similar management scopes of work.) • Prepare program management plan • Prepare Flash Reports • Attend status meetings • Prepare invoices and supporting documentation y� OPTIONAL SER`'ICES.- • Appeal.4ssislance: In the event the County disagrees with FEMA determinations, assist the County to strategize and write appeals. • Closeout audit assistance: When the County has completed all projects and drawn down reimbursement for all eli ible costs, assist the County Aith finalizing preparations for State.'FEMA final inspections and audits, and participate in exit conferences with State;'FEMA. • ,'= 'e-disaster-planning: Assist the County with processes and procedures for • administrative disaster response in the event of another disaster. Contract No. - 14 - O1/28/02 DRC 1-C-110 1 Exhibit B—Fee Schedule 1. GENERAL.,, . . 0 As required by and listed in the RFP, DRC will perform the work and documentation, consisting of furnishing all labor, materials, and equipment to accomplish the following types of tasks in the event of a disaster that results in an emergency declaration, at the GOVER.NNMNT'S direction. • Provide land for debris storage (if necessary) o DRC has in numerous operations, assisted the Government (our client) in locating and providing land for use as a temporary debris storage and reduction site. DRC will also assist the County to locate and provide land for this use should Monroe County __officials determine that it is necessary. c Given the multitude of effecting factors, any cost for acquisition, lease or rental of land will be negotiated at time of need, or in advance, if possible. • Management and operation of debris reduction sites to accept, process, reduce-, . incinerate, and dispose of disaster related debris o As described in detail within this Agreement, DRC has the knowledge, experience, and personnel, equipment and overall capability to manage and operate as many sites as are required to provide for an expedited recovery process for Monroe County— • The cost associated with accepting, processing and reducing debris through incineration, chipping, grinding and/or compaction, will be $5.81 per cubic yard. o The cost associated vvith loading and transportation from the TDSRS to the final disposal site will be as follows: ■ 0-15 Miles (One Way Haul)- $5.68 ■ 16-30 Miles: $6.86 ■ 31-45 Miles- S8.82 ■ 46-60 Miles: $10.73 ■ 61-75 Miles: $11 .89 76-100 Miles: $13.75 ■ 101-115 Miles $16.80 ■_ 116-130 Miles: $18.91 o The cost associated with landfill disposal fees will be a pass-through cost, with DRC : invoicing the County at actual cost, without any additional fees. Any zirP nrenaration. to include but not limited to any site work and materials necessary to build and maintain roads for ingress or egress, or any roads throughout the site; the construction of a roofed inspection tower sufficient for a minimum of three (3) inspectors; any environmental requirements to include but not limited to wind-born debris control fencing, silt fencing, or water retention berms, the construction of an area for an office trailer and parking; and any other items necessary for site operations and management shall be negotiated upon issuance of a notice-to- proceed. In the event of a projected storm disaster, CONTRACTOR will have representatives in the GOVERNMENT'S Emergency Operations Center thirty-six (36) hours prior to projected landfall, which will be invoiced under the appropriate cost column for project management assistance on the following pages. • ::aring and/or removing debris from the public right-of-way, streets and roads Contract No. - 15 - 01/28/02 k } 1 o DRC will accomplish the cutting,tossing and/or pushing of debris from the primary • transportation routes, rights-of-way, easements, streets and roads, as identified by and directed by the County. Once this task is accomplished, or is sufficiently underway, the pick-up, and hauling of debris to a designated site will begin, as required. o Given the difficulty, almost'impossibility, in quoting a unit price for this type of operation, the cost associated with the clearance of debris as stated above, will be invoiced at the hourly rates attached to this section of the Agreement. o As identified by and directed by the County, DRC will accomplish the, pick-up and hauling of debris to the designated Temporary Debris Staging and Reduction Sites (TDSRS) from public rights-of-way, streets and roads and shall maintain these debris work sites to the appropriate use standards, safety standards, and regulatory requirements. o The cost associated with loading and hauling debris from the rights-of-way, streets and roads to a TDSRS, will be: ■ 0-15 Miles (One-Way): $13.25 ■ 16-30 Miles: $14.82 ® As directed, demolition and removal of condemned structures and buildings that pose a threat to the public safety resulting from the disaster event o Should an imminent threat to life, safety and health to the general public be present on private property or publicly owned property, DRC, as identified by and directed by the County, will accomplish the demolition of structures and the removal and • relocation of debris to the public rights-of-way. This service shall commence upon receipt by DRC from the County the completed right of entry forms, hold harmless agreements, the non-duplication of benefits agreements, an address specific task order, and the physical marking of each structure by the County. DRC will place all debris collected through this process in the public rights-of-way, where the above scope of services (Debris Removal from Public Rights-of Way) shall commence. o The cost associated with demolition and removal of condemned structures and buildings that pose a threat to the public safety resulting from the disaster event will be invoiced at the hourly rates attached to this section of the Agreement. ® Tree trimming, tree topping, tree removal (to include tree-off program when authorized), stump grinding, grubbing, clearing, hauling and disposal o As directed by the County, DRC shall trim, cut and/or fell all leaning trees and/or hanging limbs, as identified by Monroe County officials. Each tree and;'or limb shall Then be placed in lne rl8ht-UI-way V,11C1L I11C UCUl15 lc�,UIL114, iiuii, uiIL� services shall be removed utilizing the scope of services above (debris removal from public right-of-way). o The cost associated with cutting, trimming and felling, will be invoiced at the hourly rates attached to this section of the .k,reement. o As identified and directed by the County, DRC shall remove all hazardous stumps, as identified by the County, and haul each stump to a TDSRS. Each stump shall be inspected by the County and DRC inspectors and documented as to the appropriate • category of size for invoicing (see next bullet statement for size categories and prices). i DRC shall back-fill each stump hole with compatible material as determined by the County and DRC. Contract No. - 16 - 01/28/01-1 r."IC-01-C-110 / 1 o The cost associated with the removal of hazardous stumps will be invoiced utilizing the following categories: Up to but less 6 inch diameter - $ 45.00 per stump 6 inch diameter and up, but less than 12 inches - $ 97.00 per stump 12 inch diameter and up, but less than 24 inches - $ 196.00 per stump 24 inch diameter and up, but less than 48 inches - $ 393.00 per stump Equal to or greater than 48 inch diameter - $1,292.00 per stump o The cost associated with the backfilling of stump holes, will be negotiated at time of need, per cubic yard for acquiring, hauling and placing clean back-fill material in holes left by hazardous stumps. o Stump grinding will be accomplished only when and where it is directed and approved by the County. The industry standard for hazardous stumps has been addressed above. However, should a tree require removal, and the stump have not been uprooted, and then the standard is to grind the stump even with ground level. o The cost associated with grinding stumps, will be invoiced at the hourly rates attached to this section of the Agreement. ® Hazardous waste recovery and remediation in flooded environments, including canals. c DRC will abate all hazardous materials and hazardous wastes identified by the County in accordance with all applicable Federal, State and Local laws, standards and regulations to include but not limited to 29 CFR 1910.120, 40 CFR 311 and 49 CFR 100-199; Hazardous waste abatement shall be accomplished in accordance with DRC's Debris Management Guide and Environmental Protection Plan. n The cost associated with hazardous materials and hazardous waste abatement, will be invoiced at the rates attached and entitled "Hazardous Materials Remediation and Abatement Rates". ® Generator supply, installation, maintenance, fueling and repairs o DRC will haul, install, service, and remove generators provided by the county and/or position and install county owned generators and service as required to maintain maximum efficiency in support of disaster operations. o The costs associated with generator supply, installation, maintenance, fueling, and repairs, will be per the enclosed generator pricing sheet. o Providing all permits and services necessary for the containment. clean-up. removal. transport, storage, testing, treatment and/or disposal of hazardous and industrial rrr.:6e.rials waste resulting from a disaster o DRC will provide all permits and services necessary for the containment, clean-up, removal, transport, storage, testing, treatment and/or disposal of hazardous and industrial materials waste resulting from a disaster in accordance with all applicable Federal, State and Local laws, standards and regulations to include but not limited to 29 CFR 1910.120, 40 CFR 311 and 49 CFR 100-199_ Hazardous waste abaterent shall be accomplished in accordance with DRC's Debris Management Gidde and Environmental Protection Plan. The cost associated with hazardous materials and hazardous waste abatement, will be invoiced at the rates attached and entitled "Hazardous Materials Remediation and Contract No, - 17- ..C-110 01/2 S/02 1 I I Abatement Rates". • o The cost associated with permitting, will be a pass-through cost with DRC invoicing the County at actual cost, without any additional fees. o The cost associated with transporting and disposal of hazardous materials and wastes, will be negotiated at time of need, based of the Government and DRC identifying the "best determined method" as required by Federal, State and Local laws, standards and regulations. 6 Annual or bi-annual pre-planning for emergencies o As stated elsewhere within this Agreement, DRC provides annual training to our clients consisting of a minimum eight (8) hour course designed to meet the needs of the client. The course-is created utilizing existing FEMA, or other government agency, training materials so as to emulate the same training received by the Federal personnel that may respond to your emergency. In most cases, the same instructors who train the Federal employees will be training your employees. o DRC also will offer the County eight (8) hours of pre-planning and plan review to be held annually, in addition to the eight hours of training discussed above. o The cost associated with this service shall be included in DRC's overhead. There is no charge to the County for this service. o Removal of sand from roads, streets and rights-of-way, screening sand and returning clean sand to the beaches or other designated areas o DRC will screen all sand, as directed by the County, to remove all debris deposited • by an emergency. This task includes the pick-up of debris laden sand, hauling debris laden sand to the processing screen located on the beach, processing the debris laden sand through the screen and returning clean sand to the approximate original location on the beach as directed by the County. Debris removed from sand will be picked-up, hauled and processed utilizing the scope of services located above for Debris Removal from Public Rights-of-Way. o The cost associated with removal of sand from roads, streets and rights-of-way, screening sand and returning clean sand to the beaches or other designated areas, will be $8.72 per cubic yard of sand picked up and hauled to the screen. This cost includes pick-up of debris laden sand, hauling to the processing screen located on the beach, processing the sand through the screen and returning clean sand to the beach as directed by the County. .,Q ® Frnergenry satellite telephone nrovicinn and/or other necessary coinmunicatior2 resource o DRC, as stated elsewhere in this Agreement, maintains satellite communications and radio communications capabilities for both our internal and our clients use, should the need arise. DRC care provide temporary satellite telephony capability as well as line- of-sight communications, to include necessary equipment, satellite time, and/or other service time, at industry accepted rates, at time of need, • e Recovery and destruction of dead fish, animals and livestock o DRC will provide for the recovery and destruction/disposal of dead fish, animals and livestock as provided for in DRC's Debris Management Plan (a copy of which will be provided to the County upon award of a contract to DRC /DRC will make a copy Contract No. - 18 - 01/28/02 T: C 1-C-110 available to the County prior to an award should the County request). o The cost associated with the recovery of dead fish, animals and livestock, will be invoiced at the hourly rates attached to this section of the Agreement. c The cost associated with the destruction disposal of dead fish, animals and livestock will be invoiced at the rate of$2.43 per pound. • Containment, recovery, removal, transport, storage, testing, treatment and/or disposal of hazardous, toxic, industrial and bio-hazardous materials resulting from a disaster o These. items have been addressecl and combined by DRC In similar scopes of-work listed above. • General procurement and logistics — from tents to meals-ready-to-eat— all emergency and support items purchased, managed, warehoused and delivered o DRC will respond to individual requirements for procurement and logistical support in support of disaster relief efforts. o Due to the nature of the varying requirements it is not feasible to give unit pricing at this time. The costs associated with general procurement and logistics, will be cost (supported by invoices) plus a fair amount to cover administrative costs and a responsible profit. • Provision of portable wash machines and dryers for disaster workers (if necessary)~ o DRC will provide Portable Laundries o The costs associated with the provision of portable wash machines and dryers for- disaster workers, will be are included on the attached sheet. • • Temporary housing for disaster workers o DRC will provide Bunkhouses (with and without baths) suitable for housing disaster workers. Sample diagrams for these units are enclosed. o The costs associated with temporary housing for disaster workers, are included on the attached pricing sheet. • Portable toilets and shower units— supplies and maintenance o DRC will provide portable toilet and shower units as per the enclosed diagrams. o The costs associated with portable'toilets and shower units— supplies and maintenance, are included on the attached pricing sheet. • «'ar,-boji jnR nrovision and sunnnrt o DRC will provide warehousing provision and support per individual task orders issued at the time of the event to support all disaster relief requirements. o Due to the nature of the varying requirements it is not feasible to gig e unit pricing at this time. The costs associated frith general procurement and logistics, will be cost (supported by invoic(-s) plus a fair amount to corer administrative costs and a responsible profit. ® Provision of certified scales at debris sites to monitor trucks weight • o DRC will provide certified scales, capable of weighing large trucks on a continual basis (small portable scales will not withstand this type of usage), at debris sites to monitor truck heights when required by the County and,/or the method of payment is Contract No, - 19 - DI;Cl J1-C-110 j I by weight. o The cost for this service is $10,000.00 per week'per certified scale. o Emergency clearance of roads and rights-of-way o DRC will accomplish the cutting, tossing and/or pushing of debris from the primary transportation routes, rights-of-,way, easements, streets and roads, as identified by and directed by the County. Once this task is accomplished, or is sufficiently underway, the pick-up, and hauling of debris to a designated site ��ill begin as required. o Given the difficulty, almost impossibility, in quoting a unit price for this type of operation, the cost associated with the clearance of debris as stated above, will be invoiced at the hourly rates attached to this section of the Agreement. v Temporary offices, accommodations and support systems o DRC will provide temporary office, accommodations and support systems per the enclosed diagrams. c The costs associated with temporary offices, accommodations and support systems, are included on the enclosed pricing Agreement. ® Emergency clinics and support personnel o DRC will provide a fully staffed and operational 24/7medical station to provide full outpatient health services except for x-rays for up to 160 patients a day. Services to be provided under own tentage or in a building if available. o The costs associated with emergency clinics and support personnel, will be ® $1,172,350 per week. This figure is based on surface transportation of equipment and air transportation of personnel. This rate is also based our estimate on a 10-14 day personnel rotation period. The initial supply of consumable supplies has been included as a separate item and replacement supplies would be billed at cost plus 20 percent. The estimate includes a team base camp under tentage or housing if available. Weekly costs for personnel only is 5190,000. • Mortuary support/recovery— mobilization and management of temporary morgues (including recovery of floating and displaced coffins and deceased persons) o DRC will pickup and transport human remains to receiving facility (temporary or permanent, to include floating and displaced coffins. o The costs associated with mortuary support/recovery, will be. $3,000 per corpse/coffin. ® Mobile command center use—substitute government facilities if necessary o DRC will provide, subject to availability, one of our mobile command centers, information on one of which is contained elsetirhere in this Agreement, to temporarily substitute for government facilities, until more suitable housing, as described above in t=porart otTicts section, caun he est`hlished. c The cost associated with this service is considered overhead to DRC. There is no charge for this service. ® Ice and water delivery and distribution and fuel supply o DRC will deliver ice and water and provide distribution and fuel supply as required to support disaster recovery operations, Contract No. - 20 - 01/28,102 r, '`1-C-110 o The costs associated with ice and water delivery and distribution and fuel supply, are included on the enclosed pricing sheets. • Flood mitigation, including emergency pumping, sand-bagging and levee construction and repair o DRC will provide flood mitigation operational capability to Monroe County utilizing similar techniques and operational guidelines.as is required when we are tasked to perform these services under our various contracts with the US Army Corps of Engineers. DRC also has the exclusive rights to utilize the "Flood Fighter" flood protection system (see attached brochure) for governments within the United States. o The cost associated with flood mitigation to include sandbagging, set-up of the "Flood Fighter" system, and levee construction and repair, will be invoiced at the hourly rates attached to this Agreement. o The cost associated with rental of the "Flood Fighter" system, will be $300/da_v per 50 feet of 1.9' high tube. o The costs associated with sandbag procurement and delivery, will be $1.50 per sandbag, delivered. o The cost associated with emergency pumping, will be $190 per hour. o Any technical project management and/or engineering will be invoiced at the Project Management fee and/or rate attached to this Agreement. • Environmental damage assessment and recommendations for remediation o DRC has on staff the technical experts to accomplish this scope of service. From trained Geologists to Engineers to Remediation Specialists, DRC has the capability and experience to assist the County and lessen both the recovery time and the cost. o Any technical project management and/or engineering will be invoiced at the Project Management fee and/or rate attached to this Agreement. • Assist Monroe County in preparation of FEMA and State reports for reimbursement, including training of Government employees and review of documentation prior to submittal,AND; • Work closely with the Florida Division of Emergency Management, FEMA, USACE, FDOT, FDEP, Monroe County and other agencies to ensure that debris collection, debris disposition, and all supporting data meet each agency's requirements for reimbursement eligibility, AND; • Provide disposal tickets, field inspection and quality control reports and other data f,.rfl,�;enf to .,,-n.ifiP c„hoantiation for FEMA and state reimbursement, AND • ReT iew and advise on eligibility opportunities for disaster reimbursements or funding for losses associated with and not associated with the work of the contractor . o Training of personnel has been combined and addressed in more detail in an earlier scope by DRC in this section of the Agreement. c DRC will assist Monroe County in preparation of FEMA and State reports for reimbursement, including training of Government employees and review of documentation prior to submittal. o DRC will provide documentation through disposal tickets, field inspection, quality control reports and other data sufficient to provide substantiation for FERIA and state rP1rr1burse-ment as described in DRC's Debris Management Guide and Quality Control Manual. Contract No. - 21 - 01/?$/q2 T- " 1-01-C-110 1 l o There is no additional charge for this service when it relates to the services provided by DRC, during disasters and/or emergencies. During non-disaster activities and for services not provided directly by DRC any technical project or management and/or engineering will be invoiced at the Project Management fee and/or rate attached to this Agreement. During nori=disaster activities any technical program management, not inclusive of training or planning discussed previously, this service will be invoiced at the Project Management fee and,'or rate attached to this Agreement. ® Contractor will be responsible for all roadway damage caused by the contractor during clean-up operations o DRC will be responsible, and has a record of rapid claim settlement, for all roadway damage caused by the contractor during clean-up operations, that is a direct result of negligence. Damages caused by normal and necessary debris operations, that are not a result of negligence, are eligible for reimbursement from Federal and state reimbursement of the costs for repair. o Perform other disaster response and recovery activities as necessary, and as requested by the contracting agency o DRC provides all services related to emergency and disaster response and recovery. Each of our contracts contains the following clause, which answers this scope: I The GOVERNMENT may at any time, as the need arises, order changes within the scope of services without invalidating this Agreement. All services related to disaster • response and recovery_ shall be deemed as germane to the intent of the Agreement. The GOVERNMENT and the CONTRACTOR shall authorize all changes affecting the proiect's costs or modifications of the terms or conditions of this Agreement by means of an official written Contract Change Order that is mutually agreed upon and signed. All changes must be recorded on a written Contract Change Order before CONTRACTOR may proceed with the changes to the Services provided. 2. HOURLY RATES Hourly rates to be applied to Scope of Services as referenced in attached list of services. Equipment Description with Operators) Unit Unit Price 30 Ton or larger Crane Hour $170.00 Stump Grinder Hour $165.00 ,. v ci In nn Track-Hoes.—John Deere 690 or equivalent Hour $125.00 , ,,,d-Loader 644 or equivalent Hour $120.00 i.;ours or eg uivalent Hour $120.00 John Deere 544 or equivalent _ _ Hour $110,00 F,nuipment Transports — Hour $90.00 _ truck .__--------------- Hour $65.00 ader _ Hour $60.00 ,iith box blade Hour $35.00 • 5-14 Cubic Yard Dump Truck Hour $55.00 1` ?'' ,"ubic Yard Dum Truck Hour $65.00 nbic Yard Dump Truck Haur $75.00 f is Yard Dump Truck Hour $90.00 Cr!nLract No. - 22 - 01/28/02 F'F?-C'-01-C-110 i ) 45-54 Cubic Yard Dump Truck Hour $100.00 55-64 Cubic Yard Dump Truck Hour $110.00 65-74 Cubic Yard Dump Truck Hour $115.00 • 75+ Cubic Yard Dump Truck Hour $135.00 Diamond Z or Equivalent Tub Grinder Hour $550.00 Water Truck (2,000 Gallon) I How $97.00 Rubber Tired Backhoe 11 Hour $90.00 Motor Grader Hour $110.00 Personnel Descri tion Unit Unit Price Climber with gear Hour $95.00 Superintendent with Truck Hour $55.00 Foreman with Truck Hour $55.00 Operator with Chainsaw Hour $31.00 Sun cy personnel with vehicle Hour $31.00 Traffic Control Personnel Hour $26.00 Inspector with vehicle Hour $34.00 Safety Superintendent Hour $38.75 Laborers Hour $31.00 r Contract No. - 23 - 01/28/02 E,Irl.,O1-C-110 3. HAZARDOUS MATERIALS AND ABATEMENT PRICING PERSONNEL PROJECT CLASSIFICATION Per Hour OT PROJECT COORDINATOR $136.50 $204.75 FIELD HAZ MATERIAL MANNAGER $89.05 $133.58 HM CONTAIN AREA MANAGER _ $89.05 $133.58 FIELD PROJECT SUPERVISOR $78.651 $117.98 FMI CONTAIN AREA SUPERVISOR $78.65 $117.98 �FIELD PROJECT FOREMAN $72.93 $109.40 HM CONTAINMENT AREA FOREMAN $72.93 $109.40 FIELD HM TECHNICIAN $68.251 $102.38 HM CONTAIN AREA TECHNICIAN $68.251 $102.38 HEALTH& SAFETY SPECIALIST $78.65 $117.98 PROJECT ENGINEER $78.65 $117.98 PROTECT GEOLOGIST $78.65 $117.98 CHEMIST $78.65 $117.98 REGULATORY MANAGER $89.05 $133.58 EQUIPMENT OPERATOR $60.06 $90,0 A;".,!'ESTOS ABATEMENT SUPERVISOR $54.60 $81.90 ASBESTOS ABATEMENT WORKER $49.40 $74.10 ASBESTOS INSPECTOR $65.00 $97.50 • TRUCK DRIVER Ea $62.92 $94.38 ADMINISTRATIVE ASSISTANT $41.60 $62.40 CLERICAL $31.85 $47.78 VEHICLES,7RANSPORTATION DESCRIPTION COST UNIT PICKUP TRUCK $101.25 DAY PICKUP TRUCK EXTENDED CAB $114.75 DAY PICKUP TRUCK 4 X 4 $114.75 DAY PICKUP TRUCK 1 TON $155.25 DAY BOX TRUCK $162.00 DAY PASSENGER CAR $87.75 DAY 20' RESPONSE TRAILER $405.001 DAY RESPOi,,SE 1R.�ii.i R 7E$270.00 wu�.vu L�t ChFFICE TRAILER DAY'ED TRAILER 81.00 DAY"v-EHICLE USE-PICKUPS, VANS, CARS $0.46 MILE VEHICLE USE- TRAILERS, HEA`Y TRUCKS $0.65 1`IILE ''_'e RK BOAT WVNTOTOR55.251 DAY - - "? AK BOAT W/O MOTOR $87.751 DAY N1 L TRUCK 3500 GALLON $1,620.00 DAY" • PE??,SONAL PROTECTIVE EQUIPMENT (PPE) DESCRIPTION COST UNIT Contract No. - 24 - 01/28/02 LEVEL A EMPLOYEE FULLY ENCAPSULATED SUIT, SCBA, 1 SCBA BOTTLE, GLOVES AND BOOTS (DOES NOT INCLUDE $455.00 DAY • SUIT. GLOVE,OR BOOT REPLACEME LE\,TL B EMPLOYEE PROTECTIVE COVERALL, SCBA OR AIRLINE RESPIRATOR, GLOVES, BOOTS, AND HARD HATS $227.50 DAY" (DOES NOT INCLUDE COVERALL OR GLOVE REPLACE.) I.E`,-EL C EMPLOYEE PROTECTIVE COVERALL, HALF OR FULL I riCE RESPIRATOR, CARTRIDGES, GLOVES, BOOTS, AND !HARD HATS (DOES NOT INCLUDE COVERALL, CARTRIDGE, OR $110.50 DAY GLOVE REPLACEMENT) SCBA BOTTLES REFILL-AFTER THE FIRST INCLUDED IN LEVEL A &B CHARGE ABOVE $22.10 EACH CASCADE AIR SYSTEM PER EMPLOYEE $97.50 DAY AIR FILTRATION PANAL $188.50 DAY AIRLINE RESPIRATOR EACH INCLUDES 150 FEET OF AIRLINE $83.20 DAY RESPIRATOR AIRLINE 50' SECTION $16.90 EACH ,RESPIRATOR CARTRIDGES $32.50 PAIR �LE\'EL A SUIT-KAPPLER RESPONDER OR EQUAL $812.50 EACH LEVEL B SUIT-KAPPLER RESPONDER OR EQUAL $500.50 EACH TYVEK $6.50 EACH PROSHIELD $10.40 EACH SARANEX $19.50 EACH ACID SUIT $117,00 EACH RAIN SUIT $39.00 EACH NEOPRENE GLOVES $15.60 PAIR NITRILE GLOVES $18.20 PAIR SILVERSHIELD GLOVES $33.80 PAIR PVC GLOVES $10.401 PAIR COTTON OR LATEX GLOVES $2.601 PAIR LEATHER WORK GLOVES $15.60 PAIR PVC BOOTS (HAZNIAX) $24.70 PAIR BOOT COVERS $9.10 PAIR HEARING PROTECTION $2.60 PAIR HIGH HAZARD PERSONNEL DECONTAI�ffNATION $422.50 DAY LOW HAZARD PERSONNEL DECONTAMINATION $227.50 DAY PORTABLE EYEWASH STATION $45.50 DAY FIRST AID STATION $26.00 DAY PERSONNEL RETRIEVAL SYSTEM $370.50 DAY" PERSONNEL RETRIEVAL HARNESS $80.60 DAY All N MT0lZtN G/SAi lPLLV lT LQ L 1Ym EiN t _ DESCRIPTION COST tiNIT COMBUSTIBLE GAS INDICATOR _ _ $84.50 DAY TOXIC GAS DETECTOR _ $78,001 DAY _ N�40,'OIONIZATION DETECTOR $130.00 DAY' AT KIT $585.00 DAY '7 .-.,-TOR TUBES $65.001 TEN PACK PH PAPER $13.00 PACK �P1LI, CLASSIFIER $6.501 STRIP .:l ,ONNEL AIR SAMPLING PUMP $52.00 DAY '70S BULK SAMPLE $32.501 EACH Contract No. - 25 - 01/28/02 _0I-C-110 HAND AUGER STAINLESS STEEL $45.501 DAY HEAVY EQUIPMENT DESCRIPTION` COST UNIT MECHANIZED BROOM $58.50 HOUR P 1(7KHOE (35.00/HOUR AFTER 8 HOURS) $552.50 DAY rBACKHOE EXTENDAHOE (,40.00/HOUR AFTER 8 HOURS) $617.50 DAY TRACKHOE 490 OR EQUIVALENT(80.00/HOUR AFTER 8 HRS) $1,092.00 DAY BULLDOZER D4 OR EQUIVALENT(70.00/HOUR AFTER 8 HRS. $975.00 DAY 12 TON LOWBOY(15.00/HOUR AFTER 8 HOURS) $110.50 DAY 50 TON LOWBOY(30.00/HOUR AFTER 8 HOURS) $416.00 DAY SKID STEER(BOBCAT) (35.00/HOUR AFTER 8 HOURS) $344.501 DAY Dt>ti1PTRUCK 5123.501 HOUR RECOVER' EQUIPMENT DESCRIPTION COST UNIT HAND OPERATED TRANSFER PUMP $84.50 DAY 1"DIAPHRAGM PUMP $130.00 DAY 2" DIAPHRAGM PUMP $175.50 DAY = 271 DIAPHRAGM PUMP S. S. $247.00 DAY 3"_DIAPHRAGM PUMP $227.501 DAY F SUCTION OR DISCHARGE HOSE $58.501 DAY • 2" SUCTION OR DISCHARGE HOSE $78.00 DAY 3" SUCTION OR DISCHARGE HOSE $123.50 DAY 2" CHEMICAL SUCTION OR DISCHARGE HOSE $227,50 DAY 3" CHEMICAL SUCTION OR DISCHARGE HOSE $487.501 DAY SMALL COMPRESSOR M.00 DAY 185 CFM COMPRESSOR $156.00 DAY AIP.HOSE SECTON $26.00 DAY MISCELLANEOUS EQUIPMENT _ DESCRIPTION COST UNIT PORTABLE LIGHT STAND $78.00 DAY 4000-5000 WATT GENERATOR $91.00 DAY ELECTRICAL CORD SECTION(50') $10.401 DAY cnnrr_ R A,p_ 56.501 _DAY I KHESS SPRAYER $97.50 DAY �P.;=-JSL'RE WASHER $84.501 DAY _ N,_ki-ER HOSE SECTION (GARDEN) $19.501 EACH CUTTING TORCH _ $45.50- DAY ins,. �E �NTLDER S84.501 DAY rr 3LOWER $32.50 DAY $7/8.001 DAY b._:_ EL CART $19.501 DAY • NW-.�TFLBARROW $10.40 DAY 0i1_.,CRY SPREADER $19.50 DAY T",-,-'T'IC CONTROL VESTS, CONESS, FLAGS,BARRELS. ETC. $110.50 DAY Contract No. - 26 - 01/28/02 DR`'-01-C-110 DRILL WITH BITS $23.40 DAY GROUNDING CABLE AND ROD $52.00 DAY CIRCULAR SAW $26.00 DAY HAND TOOLS PER ElviPLOYEE SHOVELS, SCOOPS,BROOMS, $31.85 DAY RAKES, HOES,ETC. TOOL KIT HAM24ERS. PLIERS, SCREWDRIVERS, ETC. $58.50 DAY W"P-. VCH KIT BUNG WRENCH. SPEED WRENCH, PIPE WRENCH, $71.50 DAY" SOCKETS, CHANNEL LOCKS STEP LADDERS $15.60 DAY EXTENSION LADDERS $32.50 DAY PHOTOGRAPHIC EQUIPMENT $36.40 DAY PORTA JOHN $19.50 DAY FLASHLIGHTS $2.60 EACH HANDHELD RADIOS $104.00 DAY DECONTANffNATION CHARGE FOR ALL VEHICLES AND Quoted at time of EQUIPMENT need. NIATERIALS/DIS PO SABLES DESCRIPTION COST UNIT 5" X 10' ABSORBENT BOOM-PETROLEUlv1 $62.40 EACH F"3X N.' 10' ABSORBENT BOOM-PETROLEUM $109.20 EACH 12' ABSORBENT BOOM-UNIVERSAI. $39.00 EACH ABSORBENT PADS BUNDLE-PETROLEUM $114.40 EACH ABSORBENT PADS BUNDLE-UNIVERSAL $156.00 EACH ABSORBENT CLAY BAG $12.35 EACH OIL DRY $7.80 EACH PEAT MOSS $13.00 EACH VERMICULITE $20.80 EACH SODA ASH BAG $11.701 EACH 4 N[IL 20 X 100 POLYETI-n-LENE $52.00 EACH 6 1\I1L 20 X 100 POLYETHYLENE $71.50 ROLL 6 ^IIl.BAGS $1.30 EACH DUCT TAPE $8.45 ROLL 55-GALLON DRUMS $58.50 EACH 55-GALLON DRUM LINERS 10 IV1IL $45.50 EACH FIA R DRUMS $36.40 EACH 30-GALLON OVERPACK $123.50 EACH "tj 95-GALLON POLY OVERPACK $286.00 EACH nn'r u A 7 A PDnT'C 117 e CrT~ T e RFT,c $2.60 EACH _ F,TRE EXTINGUISHER $52.00 EACH !;_ION/HAZARD TAPE $39.00 EACH k�cSPLRATOR«IPES $2.60 EACH KAPPLER TAPE $58.50 ROLL :-ON RECOVERY DESCRIPTION COST UNIT RcfriperatorsJFreezers/Window Air Conditioning Unit Each $170.00 T„,,.•;trial Air Conditioning Unit Quoted at time of need Contract No. - 27 - 01/28/02 4. TECHNICAL DISASTER RECOVERY ASSISTANCE ITEM I: PROGRAM MANAGEMENT ASSISTANCE SEE NOTE (1) 1. PUBLIC ASSISTANCE PROGRAM a Damage Survey Report (DSR) or Project Worksheet PW i. Official DSILPW requests — Assist GOVERNN ENT personnel in the following: a) Identification of expenditures eligible for reimbursement b) Submission of official "request for DSR inspection" ii. ion on DSR/PW team— Train and assist Local government representat GOVERNMENT personnel to accomplish the follo-vving: a) Identification of eligible items for reimbursement b) Review of DSR/PW for accurate scope of work c) Review of DSR/PW for accurate unit costs Recovery process documentation— Assist GOVERNMENT personnel in the following: a) Creation of recovery process documentation plan b) Maintenance of documentation of recovery process iv. Force account labor vs. contract labor a) Recommendations to government officials on need to contract or utilize force account labor v. Recovery process oversight a) Recommendation to government officials on need to contract for project • management for projects requiring intense oversight b) DSR/PW tracking through State and Federal process c) Written and oral status reports to government officials b Documentation Support i. Review of records system for applicability to Federal and State requirements it. Orientation and training of Department/Division Heads on requirements for quality and quantity of required documentation iii. Assist in selection of"Clerk of Records" and provide detailed training for documentation iv. Review documentation for accuracy and quantity v. Assist in preparation of claim documentation c Consultation and negotiation services ii. Provide guidance to government officials on issues involving Federal and State reimbursement Ili. Assist GOVERNNT officials in negotiations with Federal and State officials d. ether repLe-g tations as may be requested /required rs the concept of complete recovery management support xhere CONTRACTOR would assist an i cn rrll aspects of the recovery process. CONTRACTOR personnel cannot assume the Sovereign Duties of the G01.ERiNiLIE�V7'ofcials; therefore these services shall be in the form cfguidance and consultation. Al l �nsts associated with this service during disaster activations are included as DRC overhead. During non-disaster c; tio,is,the following Project Management Assistance Fees/Rates will apply. Contract No. — - 28 - 01/28/02 F, 01-C-110 � 1 ITEM II: PROJECT ;17ANAGETNIENT ASSISTANCE • SEE,VO TE (2). 1. Define and/or review project scope of work 2. Assist government body in writing"request for proposals" 3. Review proposals/bids 4. Provide recommendations for award of contract 5. Define and/or review contract items 6 Ensure quality work through inspections and management technique a) Oversee project for compliance with scope of work b) Design methods to maintain documentation to verify consistency with scope of work and FEMA eligibility c) Support the requests for payment to ensure compliance with contract terms d) Develop progress reports for government officials e) Verify completion of scope of work task items for contract close-out 0 Produce final inspection report for use in close-out audit for reimbursement by FEMA 7. Examples of projects a) Debris removal and disposal b) Demolition and disposal of public and/or private property c) Construction of emergency protective measures i) Berms ii) Dikes iii) Levees iv) Dams • d) Force account labor and/or contract projects e) Reconstruction and/or repair of i) Airports and facilities ii) Water, waste water and industrial waste treatment plants iii) Hospitals, schools and office buildings iv) Power Plants v) Highway and railway tunnels vi) Pumping stations vii)Incinerators and/or composters viii) Waterfront and/or marine terminal facilities ix) Industrial buildings, warehouses, garages, hangars and comparable structures x) Highway and railway bridges xi) Roads and streets xii)Conventional levees, flood walls and retaining walls xiii) Small dams Div) Storm severs and drains xv) Sanitary sewers xtii) Water distribution lines xvii) Irrigation works A C is This is the concept c f complete project management support where L)RC, Lw. would represent an applicant in all aspects of a particular project, where DRC Inc. is not the contractor physically performing the , • scc, c., to include management offoree account labor, contract and contractor. Conti-act No. - 29 - 01/28/02 DRC, Inc. will provide Project Management Assistance as defined in the above scope during non-disaster operations at the following costs: ' Job Tide Unit Rate Vice President/Project Director/Principal Hourly $150.00 Senior Project Manager Hourly $120.00 Project Manager Hourly $95.00 Coordinator Hourly $75.00 I Field Inspector Hourly $65.00 Project Administrator Hourlv $55.00 Teleconferencing shall be invoiced at a minimum one(1)hour and subsequent hours. As-Needed-On-Sight-Consultation shall be billed at a minimum 4 hours for a single twenty-four(24)hour trip to the GOVERNMENT. Temporary-Full-Time-On-Sight-Consultation requiring an overnight stay,where DRC personnel are unavailable for deployment to other DRC clients,will be billed at a rate of a minimum of eight (8)hours per day. Should the GOVERNMENT determine that Saturday's or Sunday's be considered a"day-off" and the following Monday is a "work-day", DRC personnel will not be billed at the hourly rate for that day,but will bill for out-of-pocket costs (see below). Should the GOVERNMENT determine that Saturday and Sunday are both a"day-off' and the following Monday is a "work-day", then DRC shall invoice for personnel at four(4)hours total for both days, per person, as stand-by time over these days. All Out-of-pocket costs shall be invoiced to the GOVERNMENT at actual cost. Out-of-pocket costs include,but are not limited to: lodging, rental vehicle,airfare,per-diem and/or actual subsistence dependant upon person, normal office supplies as required, etc. During disaster operations,DRC will invoice the GOVERNMENT a Fee for Project Management Assistance by a fixed fee based on projected project cost, which will be applied at time of need,based on the size, cost and complexity of the project. r Contract No. - 30 - 01/28/02 L?'.'�-01-C-110 ' r . � M 5. PACKAGED ICE • Packaged Ice, delivered Cubed or "turbo" ice in 5 to 40 pound sealed Pound $0.40 plastic bags. Ordered in 40,000 pound Unloading by client, Up to 2 hours free time for unloading included in price Unloading/Transloading at Delivery Site 5 truck load (200,000 pounds)per day for 7 Pound $0.06 days (minimum order applies to each specified delivery location/site Daily Cold Storage (40' Container Rental) Minimum 7 Day Rental Period Each $574.75 Ay Contract No. - 31 - 01/28/02 DRC 01-C-110 1 6. BOTTLED WATER Bottled Drinking Water Delivered 1.5 liter to 2.5 gallon PET containers. Palletized.. Must be Liter $0.66 ordered in increments of 18,000 liters((+ or-) 10%variation in Quantity appliers. Unloaded by Client. Up to t2 hours free time for unloading included in price Unloading/Trausloading at Delivery Site 10 Truckload (180,000 liters)per day for 7 days (minimum Liter $0.06 order) applies to each specified delivery locabon,'site Daily Dry Storage (40' Container Rental) Minimum 7 Day Rental Period Each $137,50 • r Contract No. - 32 - 01/28/02 rT'c. ai-C-iio 7. GENERATOR PRICING Transport/Baul Owner Generators • One Way Distance up to 25 mile Radius,excludes fuel Up to 30 KW size Each $525.25 31 KW to 75 KW size Each $577.50 76 KW to 250 KW size Each $629.75 251 KW to 500 KW size Each $682.00 501 KW to 1 MW size Each $787.88 One Way Distance up to 50 mile Radius, excludes fuel Up to 30 KW size Each $1,150.50 31 KW to 75 KW size Each $1,155.00 76 KW to 250 KW size Each $1,260.88 251 KW to 500 KW size Each $1,365.38 501 KW to 1 MW size Each $1.575.75 One Way Distance up to 75 mile Radius,excludes fuel Up to 30 KW size Each $1,575.75 31 KW to 75 KW size Each $1,733.88 76 KW to 250 KW size Each $1,890.63 251 KW to 500 KW size Each $2,048.75 501 KW to 1 MW size Each $2,363.63 • One Way Distance up to 100 mile Radius,excludes fuel Up to 30 KW size Each $2,101.00 31 KW to 75 KW size Each $2,311.38 76 KW to 250 KW size Each $2,521.75 251 KW to 500 KW size Each $2,732.13 501 KW to 1 MW size Each $3,152.88 One Way Distance Greater than 100 mile radius, excludes fuel, per mile Up to 30 KW size Mile $21.01 31 KW to 75 KW size 'Mile $23.11 76 KW to 250 KW size Mile $25.22 d 251 KW to 500 KW size Mile $27.32 501 KW to 1 MW size We $31.53 Install Owner Generators Up to 10 KW size Each S2.128.50 11 KW to 30 KA'size Each $2,393.88 31 KW to 75 KW size Each $2.600.13 ?0 KW to 100 KW sizc Each $2.8W.7.13 101 KW to 250 KW size Each $4.881.25 2151 KW to 500 KW size Each $11,479.88 501 to 1 MW size Each $20,114.88 i Contract No. - 33 - 01/28/02 11 .1 _ ' 1-C-110 1 Perform Preventive Maintenance on Owner Generators (Daily Rate is for Each Generator being maintained) All./Any Sizes Each $2,128.50 Fuel Reimbursement at Actual cost, plus G&A,plus Fee Service Owner Generators Lip to 30 KW size Each $526.63 31 KW to 75 KW size Each $607.75 76 KW to 100 KW size Each $829.13 100 KW to 250 KW size Each $1,090.38 251 KW to 500 KW size Each $1,150,88 501 KW to 1 MW size Each $1,740.75 Relocate/Recover Owner Generators (per removal price) Up to 30 KW size Each $525,25 31 KW to 75 KW size Each $577.50 51 KW to 75 KW size Each $605.00 76 KW to 250 KW size Each $629.75 251 KW to 500 KW size Each $682.00 501 KW to 1 MW size Each $787.88 Site Assessment (will be billed actual time, in whole hour increments,for each location where generator(s) installed,in addition to installation prices(s)) • Mobilize/Demobilize Generator mission personnel to GOVEIL'Vi11ENT (In addition to other prices/rates listed) Mobilization Per Person $1,375.00 Demobilization Per Person $1,375.00 Contractor Provided Generators Rates quoted arc for the high end of the range. Pricing for generators rs ithin the range rsill be invoiced at a lower cost Size Range Daily Weekly Monthly -a 0-30 KW $213.13 $639.38 $1,918.13 31-75 KW $319.00 $958.38 $2,876.50 251 -500 KW $1,189.38 $3,973.75 $10,676.88 501 KW- 11%4W $2,062.50 $6,187.50 $18,562.50 r Contract No. - 34 - 01/28/02 -P�PC 01-C-110 1 8. TEMPORARY HOUSING, OFFICES AND SUPPORT FACILITIES 8 Foot Wide •Units 8x20 Galley $2,681.25 8x20 Storage $240.63 8x2O Bunkhouse w/o Bath $1,718.75 8x20 Bunkhouse $2,131.25 8x40 Galley,'Diner with all commercial equipment $4,468.75 8x40 Diner $2,131.25 8x40 Bunkhouse $2,131.25 8x40 Office $2,131.75 8x40 Laundry with 4 Washers, 6 Dryers, & Storage $3,506.25 , 8x40 Storage $309.38 8x40 Bathroom Facility $3,368.75 8x8 Office $1,031,25 8x8 Log Unit $2,131.25 8x8 4-Man Emergency Quarters $1,306.25 8x8 to 8x10 Grocery Box $412.50 8x10 Medical Treatment Center $2,131.25 2 Washers and 3 Dryers $1,718.75 8x10 Mud Lab $2,131.25 8x10 Office $1,168.75 8x20 Office $1,718.75 8x20 Bunkhouse with Bathroom $1,718.75 • 8x20 Lounge $1,718.75 8x20 Mud Lab $2.543.?5 8x20 Medical Treatment Center $31368.75 8x20 Laundry with 3 Washers &4 Dryers with Storage $2,131.25 10 Foot Wide Units 10x20 Galley/Diner $3,093.75 10x20 Bunkhouse $1,993.75 10x20 Office $1,856.25 1Ox32 Galley with all commercial equipment $5,293.75 IOx32 Diner $2,543.75 lOx32 Laundry with 4 Washers, 6 Dryers& Storage $3,643.75 10x32 Recreation Room $2,543.75 1Ox40 Galley/Diner with all commercial equipment $5,431.25 1Ox40 Recreation Room $2,681,25 10x40 12-Man Bunkhouse $2,681.25 12x12 Wash Room $1.650.00 12x12 Office $2,268.75 12x18 Office $2,062.50 12xl8 Laundry, $1,856.25 12x24 Sleeper $3,093.75 12x24 Office $3,093.75 12x24 Galley $3,918.75 12x24 Recreation Room $3,093.75 12x32 Galley $4,125.00 Contract No. - 3 5 - 01/28/02 DRf� -'61-C-110 12x33 Sleeper $4,125.00 12x33 Office $4,125.00 • 1203 Galley $5,300.63 12x33 Diner $3,506.25 United States Coast Guard Buildings 12x25 Galley $5,362.50 12x25 Office $5,362.50 12x25 Sleeper $5,362.50 16 foot wide units 16x40 20-Man Bunkhouse $4,893.63 16x40 Classroom $5,293.75 16x4O Galley/Diner $6,668.75 United States Coast Guard Buildings 9x42 8-Man Bunkhouse $5,293.75 9x42 4-Man/Laundry $5,018.75 1Ox30 4-Man Bunkhouse/Office $5,293.75 1Ox30 8-Man Bunkhouse $5,293.75 1002 8-Man Bunkhouse $5,293.75 1Ox24 6-Man Bunkhouse $4,468.75 10x24 4-Man Bunkhouse $4,468.75 • No. - 36 - 01/28/02 .-C-110 Q-1 We THE GRAY INSURANCE COMPANY CERTIFICATE OF INSURANCE NO 91 CERTIFICATE HOLDER NAAIED INSURED Monroe County Board of County Commissioners DRC, Inc., DRC Railser:ices, Inc. Public Works Department 740 Museum Drive Attn: Beth Leto Mobile, AL 36608 1100 Simonton Street Key West, FL 33040 ® YES ❑ NO Do all policies contain a Waiver of Subrogation in favor of Certificate Holder if required by written contract? ® YES ❑ NO Do all policies except the Workers' Compensation name the Certificate Holder as Additional Insured if required by written contract? N YES ❑ NO Do policies provide 30 days written notice of cancellation,to Certificate Holder? ® YES ❑ NO Is coverage under all insurance carried by Named Insured Primary Insurance if required by written contract? } t' '.1 LIMITS OF LIABILITY IN 4p CONFIRMATION TYPE OF INSURANCE POLICY POLICY THOUSANDS OF COVERAGE N 7T 1BER PLRIOD (000) WORKERS' COMPENSATION & XSWC-070148 01'25/2002 WORKERS COMPENSATION Statuto EMPLOYERS LIABILITY 0 310 1/2005 ® YES ❑ NO U. S. Longshoremen's and Harbor Workers' EMPLOYERS LIABILITY Compensation Act Coverage Each Accident $ 1,000 ® YES ❑ NO Outer Continental Shelf Land Act Disease-Policy Limit $ 1,000 Jc2es Act (including Trans ortaticn, P'a-a Disease-Each Employee $ 1,000 Maintenance, and Cure), Death on the High MARITIME EMPLOYERS Seas Act&General Maritime Law ® YES ❑ NO Voluntary Compensation Endorsement LIABILITY $ 1,000 ® YES ❑ NO Other States Insurance ® YES ❑ NO Alternate EmployeriBorrowed Servant Endorsement N YES ❑ NO "In Rem" Endorsement N YES ❑ NO Gulf of Mexico Territorial Extension GENERAL LIABILITY XSGL-072769 02/25/2002 Form&Edition Date ISO CG 00 01 11188 03/01/2005 General Aggregate Unlimited Products-Ccmp;OPS Agg. $3,000 E ® YES El No Broad Form Property Damage Liability — Personal&Advertising Injury $ I.000 uuiuu:ng ,�, Each Occurrence $ 1,000 [N YES ❑ NO Products;Ccmpleted Operations Fire Damage $ 50 ® YES ❑ NO Contractual Liability (Any one fire) ® YFS ❑ J�O Sudden end Accidental Pollution Liability Mucical Expense $ 5 ® YES ❑ NO Occurrence Form ® YES ❑ NO Personal Injury (may one person) "In Rem" Endorsement 2 YES ❑ No Cross Liability (L 1 FS ❑ NO Wfite%r0 exclusion has bre;n modified by the vessels endorsement on scheduled equipment f 1 Mi NO a C.; y CUiv1 IRMATION TYPE OF INSURANCE POLICY POLICY LIMITS OF LIABILITY IN ')F COVERAGE NUMBER PERIOD THOUSA.NFDS (000) AUTOMOBILE LIABILITY XSAL-0712566 02/25/2002 03/Ol/2005 ® YES ❑ NO Any Auto Bodily Injury&Property $ 1,000 ® YES ❑ NO All Owned Autos Damage Combined ❑ YES ❑ NO Scheduled Autos ® YES ❑ NO Hired Autos 4 ® YES ❑ NO Non-Owned Autos EXCESS LIABILITY GXS-041316 02/25/2002 ® YES ❑ NO Excess Form 03/01'2003 Each Occurrence $ 4,000 Aggregate $ 4,000 JOB OR PROJECT DESCRIPTION .f SPECIAL CONDITIONS BUSINESS AUTO COVERAGE INCLUDES PHYSICAL DAIKIAGE, $:50 DED., YT S500 DED., ALL OTHER VEHICLES; SPECIFIED PERILS, $25 DED. Should the insurance herein described be cancelled, assigned or changed in such a manner as to affect this certificate, THE GRAY(INSURANCE COMPANY will endeaver to give thirty ( 30 )days written notice to the certificate holder,but failure to do so shall impose no oEligation cr liability upon THE GRAY'INSURANCE COMPANY. MENT OV BY � F WAIVER N/A._._e:::�YES THE GRAY LNTSLRA_NC 011P,N'Y 3601 N.I-10 Service Rcad West, Metairie, LA 7000 DATE: 03,04,'-,:002 iwFORM NO. 135 REV. 1/01