HomeMy WebLinkAboutR-2006-140 Commission Policy Manual RESOLUTION NO. 2006-140
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA ADOPTING THE CITY OF DANIA BEACH CITY
COMMISSION POLICY MANUAL; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That the City Commission adopts the City of Dania Beach City
Commission Policy Manual, a copy of which is attached as Exhibit "A" and incorporated into this
Resolution by this reference.
Section 2. That this Policy Manual may be ameneded from time to time by Resolution
of the City Commission.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
shall be repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on August 22, 2006.
PATRICIA FLURY
MAYOR—COMMISSIONER
ATTEST:
LOUISE STILSON, CMC
CITY CLERK
APPROVED AS TOT
r
AND CORRECTNESS:
BY: r I �
THOMAS J. ANSBRO
CITY ATTORNEY
CITY OF DAHIA BEACH
Agenda ItemS3
# �.
µ. -..�
-� Agenda Request Database
Date of Commission Meeting: 8/22/2006
Adopt Resolution ® Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid /RFP ❑ Presentation ❑ Continued from:
F
Requestetl Action (Idenfity"appropriate: ction or Motion)-
Motion to adopt the City Commission Policy Manual.
Why ActionH�s Necessary
To adopt a manual that contains information relevant to policies and procedures of the City Commission.
hatzAction Accomplishes
V,..
Provides a policy manual with policies and procedures previously adopted by the City Commission.
ra'
Purchasing Requ`estso0NLY
Dept: Acct#: Amt:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Summary Explanation/Background 'r
The City Commission Policy Manual will provide a reference source for policies and procedures that have been adopted
by the City Commission. This Policy Manual will be distributed to the elected officials, City Manager, City Attorney,
Department Heads, and future City Commission candidates.
Any changes to existing policies, and all future policies, will be updated in the manual and adopted by Resolution of the
City Commission.
Fiscal Impact/Cost Summary
N/A
Ex' hibit6"Attached''
City of Dania Beach City Commission Policy Manual
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
Authorized Signatures
0.
Submitted by
Louise Stilson Date 08/15/06
Department Director
Louise Stilson Date 08/15/06
HR Director
Date
Finance Director
Date
City Attorney
Date
City Manager
Ivan Pato Date 08/15/06
City Clerk-`Use '
Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑
a
s
CITY OF
DANIA BEACTI
CITY COMMISSION
LCY MANUAL
Adopted, August 22, 2006
Table of Contents
ME i-OW
City"Government <1
City-Commission 1
City Manager
City°'Attorney z 2
1
d
1 Dude`s%Responsibilities 3
011, 2 Sunshine Law 3
``3 Commission Meetings
3
4 ;Definition of"Ordinance and"`Resolution"
5 Use of Crty VehielesJEqupment -4
TravefNii, Y 5
,. _:.
7 ,Paychecks and Benefits
S
8: City°Attorney Services 6
9. Special'Events Fees `6
10 Code",, 'of Ethics 6
11 Liaisons ?
12 Advisory Boards ''
}
13 Notification for Rezoning g 4
=1'4 Clerical Staff'Support g
1'S Request for Funding g
..,
"
o:
1'6 Budget fOv
0
17 Capital Projects -10
18 I abor Relations
19 Commission Communications with
Ernp Y"to ees
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20 Surplus Property w
>
It'_ Community.Redevel'opment"Agencya(CRA),r
22. Additions"or Changes to thi"s Policy Manual 11
sl7C�lE iQ �1'1 Y E I
L7it'y,Charter A
a
Code of Ethics' B
CITY COMMISSION POLICY MANUAL
INI'RODUCI'ION
CITY GOVERNMENT
The City of Dania Beach has a Commission/City Manager form of government, dedicated to
continuing excellence and quality service to its citizens. (City Charter, Part I, Article 4, Form of
Government)
CITY COMMISSION
The Commission consists of five (5) Commissionerswho shall be elected at large in the manner
provided in the Charter and who shall take office on:the first 'Tuesday immediately following
their election. No Commissioner shall serve more than`two,(�2) consecutive four(4) year terms
in office without a full two (2) year interval before ;serving additional terms. At the
organizational meeting of the City Commission to be held oii Tuesday following the election,
and at each biennial organizational meeting"°held every two "(2), years thereafter, the City
Commission candidate receiving the highest number of votes in-""' 'said election shall become
Mayor for a term of one year. The candidate receiving the second highest number of votes shall
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become the Vice-Mayor fora t r term of one yea 'and shall automatically be elevated to the position
of Mayor after his one year term'"as Vice-Mayorand shall serve as Mayor until his successor is
duly elected at the next biennial"organizational meeting. At the Commission meeting at which
the Vice-Mayor is elevated to Mayor, a Vice-Mayor will be elected by the City Commission and
he or she shall serve until"the next biennial organizational meeting. Any vacancy in the office of
Mayor or Vice-Mayor shall be`filled by"a,"ote of the City Commission.
The Commission shall,-,have the power to pass ordinances, adopt resolutions, appoint all
appointive officers, boards ;and commissions by resolution, and exercise all other powers
provided`by Charter.
Neither the City Commission nor any of its members shall dictate the appointment of any person
to office or employment by 9the City Manager, or in any manner prevent the City Manager from
using his own judgmeriviri selecting those officers or employees which he is entitled to appoint
or select under the provisions of the Charter. The Commission and its members shall deal with
the administrative service solely through the City Manager, and neither the Commission nor any
member thereof shall give orders to the subordinates of the City Manager either publicly or
privately.
The legislative powers of the City shall be vested in and exercised by the City Commission,
consistent with the provisions of the Charter, the Constitution of the United States of America
and the State of Florida, and the laws and ordinances of the City of Dania Beach. (City Charter,
Part II, Article 1, City Commission)
CITY COMMISSION POLICY MANUAL Page I of 11
CITY MANAGER
The City Commission shall appoint a City Manager who shall be the administrative head of the
municipal government under the direction and supervision of the City Commission. He or she
shall be chosen on the basis of his or her executive and administrative qualifications, and shall be
over the age of twenty-one (21). The City Commission may require the City Manager to be a
resident of the City during his or her term of employment.
The City Commission shall establish additional minimum requirements which serve as basic
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qualifications for the selection and appointment of a City Manager. One such minimum
requirement and qualification shall be that the appomtee"`shall possess a degree in public
administration or an equivalent degree, issued by an institution which has"I nationally recognized
accreditation. An "equivalent degree" shall, for purposes of this section,_include the type of
degree possessed by any Department Director who.;reports to the City Manager,'-such as a degree
in engineering or public finance.
Any such person who does not meet the foregoing minimum requirements and qualifications
may be appointed as City Manager, but such appointment shall require a four-fifths (4/5) vote of
the City Commission.
It shall not be mandatory on the part of the City Commission to enter into an employment
contract with the City Manager and, in the absence-of an &mptoyrnent contract, the City Manager
may be appointed by Resolution of the City Commission to serve at the pleasure of the City
Commission for whatever compensation such Resolution may fix and determine. (City Charter,
Part II, Article 3, City klanager)
CITY ATTORNEY:
The City-,Commission shall appoint 'a City Attorney who shall serve at the pleasure of the
Commission:_ He shall be a lawyer of>at least two (2) years experience and practice in the courts
of the State -of_Florida. He shall receive such compensation as the City Commission may by
resolution fix anddesignate.
The City Attorney shall;be the legal advisor to and attorney and counselor for the municipality
and all of its officers in°'matters relating to their official duties. (City Charter, Part Il, Article 5,
City Attorney)
CITY COMMISSION POLICY MANUAL Page 2 of 11
CITY COMMISSION POLICY MANUAL
1. DUTIES/RESPONSIBILITIES
The City Commission duties and authority are set forth under the provisions of the City
Charter. A copy of the Charter is attached to this manual as Exhibit "A".
2. . SUNSHINE LAW
City Commission meetings shall always comply with Florida Sunshine Law requirements.
Florida's Government in the Sunshine Law, commonly referred to ass the Sunshine Law,
provides a right of access to governmental proceedings at both the state_and local levels.
The law is equally applicable to elected and appointed boards and has been applied to any
gathering of two or more members of the sarn'e board to'discuss some matter which will
foreseeably come before that board for action. T—here,are three basic requirements of s.
286.011, F. S.:
1. Meetings of public boards or,coinmissions must be open to the public;
2. Reasonable notice of such meetings.must be given, arid"
3. Minutes of the meetings must be taken ,. ,
3. COMMISSION"MEETINGS:
Each City Commission shalLestablish meeting procedures. The conduct of the meetings is
the responsibility of th&M, ayor.`` i
A„"Consent Agenda"�section,will be.used to facilitate an orderly and expeditious conduct
of business at Commission meetings.
The posting of items to'the Agenda for any Regular City Commission meeting shall close
at 5:00 p i ``on the Tuesday preceding the meeting. All backup material for such items
must be submitted with each request. (Resolution #11-84)
Any request for the adoption of an Ordinance must be submitted (with all backup material)
by 5:00 p.m. on the Friday preceding the first and third Tuesday of each month. No
Ordinance or Resolution will be placed on the Agenda for action unless previously
prepared and available in the City Clerk's office unless an extreme emergency is found to
exist by the City Commission. (Resolution #11-84)
Additional items may be added to the Agenda at the beginning of the Commission meeting
by a majority vote of the Commissioners present. (Resolution#11-84)
CITY COMMISSION POLICY MANUAL Page 3 of 11
Public input shall be solicited regarding all items of public interest at Commission
meetings. There will be a three (3) minute time limit for people speaking on the subject
matter. When there is a Quasi-Judicial Land Use application, the applicant will be given
sufficient time to present their case and call witnesses.
A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for
citizens and interested persons to speak on matters not scheduled on that day's agenda.
Each speaker shall be limited to three (3) minutes for comments. Persons desiring to speak
during the Citizen Comments period shall inform the City Clerk prior to the beginning of
the meeting of their intention to speak. If more than ten (10) speakers express a desire to
speak, the Commission shall determine, on a meeting by meetingg�basis, whether to (a)
extend the time allotted for Citizen Comments to accommodate all speakers, or (b) whether
to limit the number of speakers or amount of time per speaker A speaker's time shall not
be transferable to another speaker. Note: The Mayor-1, the latitude to keep redundancy
from occurring when people are addressing the same issue. (Resolution#2000-165)
4. DEFINITION OF "ORDINANCE" AND'"RESOLUTION"
"Ordinance" means an official Legislative action of the City Commission of the City of
Dania Beach, which action is al-regulation of a general and permanent nature and
enforceable as a local law. (Charter-and Related Laws, Part II,,Article 3, Section 1)
"Resolution" means an expression of the City Commission"of the City of Dania Beach
concerning matters of administration, expression of a.temporary character, or a provision
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for the disposition of`a<particular item f the administrative business of the City
Commission of the"City of,Dania Beach. ,:(Charter and Related Laws, Part II, Article 3,
Section 1)
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The City , Clerk shall Abe.'responsiblS,for the keeping of all of the Ordinances and
Resolutions adopted by Tthe City `Comiiission. (Code of Ordinances, Chapter 2,
Administration, Article VIII, City Clerk, Section 2-128 (h))
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5. USE'OF:.CITY VEH&LES/EQUIPMENT
City Commission members shall not be assigned a designated vehicle. In the event that a
vehicle is required,for"City related business, one will be made available for that purpose.
City equipment such as telephones, cellular phones, faxes, computers and office supplies
will be available in the City Commission office at City Hall for use of Commission
members for City related business. Any of the above listed items that are in the
Commissioner's possession must be returned to the City immediately upon the expiration
of their term.
Under no circumstances shall City vehicles or equipment be used for election related
activities.
CITY COMMISSION POLICY MANUAL Page 4 of 11
6. TRAVEL POLICY
All employees (including the City Commission, City Manager and City Attorney) traveling
at City expense or on City time are governed by the City of Dania Beach Travel Policy.
Overnight travel, out-of—state travel, and air travel require advance approval, in writing, by
the City Manager and City Commission.
A hotel/motel receipt is required for all lodging, and the hotel/motel must be provided with
a copy of the City's tax-exempt certificate upon check-in.
A flat rate (per diem and incidental charges) inclusive of-gratuities will be granted to an
employee. The City adopts the IRS allowable rate (Publication-1542) which provides a
standard rate for most United States counties. Thel; e'r diem eliminates,,the need for actual
receipts and itemized meal listings. .
All City Commission and staff travel expenses shall be placed under the Consent Agenda
section of the Regular City Commission Agenda and shall'include the department, name of
the' elected official or employee, destination, date of travel, estimated amount of
expenditure, and remaining balance in the expense account. (Resolution 42001-111)
7. PAYCHECKS AND BENEFITS
In accordance with the. City Charter, PattAlI, Article 1, Section 2, "Compensation of
Officers and Employees", the'City Commission shall by Resolution fix the compensation
of the City Commissioners Such annual salaries shall be adjusted at the same time and at
the same rate as Costfof Living Adjustments,'(COLA) may be made to the salary paid to
general City employees=.;(Res`olution#2005467)
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Paychecks will be-.issued once:per month.
It is the policy and purpose of the City of Dania Beach, that all of its future elected officials
who are sinitially elected on or after the effective date of participation in the Florida
Retire stem (March 1, 2006), except those excluded by local law, shall participate
in the Florida Retirement System as authorized by Chapter 121, Florida Statutes.
All future newly elected officials shall be compulsory members of the Florida Retirement
System as of the effective date of participation in the Florida Retirement System so stated
in Resolution#2006-035.
City Commission members have the option to participate in the City's Health Insurance
Program, subject to the same terms, provisions and conditions afforded to City employees.
(Ordinance #2003-027)
CITY COMMISSION POLICY MANUAL Page 5 of 11
8. CITY ATTORNEY SERVICES
The City Commission shall retain the services of a City Attorney. The City Attorney shall
report to and operate under the supervision of the Commission directly. The City
Commission shall be responsible for reviewing legal expenditures. The City Commission
shall conduct an annual performance evaluation of the City Attorney.
The City Attorney shall provide services related to City issues. Individual legal needs of
Commission members shall not be provided by the City Attorney,.-
9. SPECIAL EVENTS FEES
Parties responsible for such events shall pay all
.�,Speeial Event fees to the City. The
Commission may, at its sole discretion, waive any`or all''Special Event fees,. Waiver of fees
will be considered for events which provide a community wide benefit
10. CODE OF ETHICS
The Code of Ethics for Public Officers and Employees, adopted by the Legislature as Part
III of Chapter 112, Florida Statutes,"contains standards of ethics conduct and disclosures
applicable to public officers, employees, eandidates,,lobbyists and others in Florida State
and local government.
112.311 Legislative intent and declaration of policy.M
(1) It is essential to,.the properconduct and operation of government that public officials be
independent and impartial and gthat public office not be used for private gain other than the
remuneration provide'&,by law.' Thq public:=interest, therefore, requires that the law protect
against�.anyconflict of interest and establish standards for the conduct of elected officials
and'government employees in situations where conflicts may exist.
(2) Itis also essential t11at government attract those citizens best qualified to serve. Thus,
the lawagainst conflict,of interest must be so designed as not to impede unreasonably or
unnecessarily the recruitment and retention by government of those best qualified to serve.
Public officials should-not be denied the opportunity, available to all other citizens, to
acquire and retain private economic interests except when conflicts with the responsibility
of such officials to the public cannot be avoided.
(3) It is likewise essential that the people be free to seek redress of their grievances and
express their opinions to all government officials on current issues and past or pending
legislative and executive actions at every level of government. In order to preserve and
maintain the integrity of the governmental process, it is necessary that the identity,
expenditures, and activities of those persons who regularly engage in efforts to persuade
public officials to take specific actions, either by direct communication with such officials
or by solicitation of others to engage in such efforts, be regularly disclosed to the people.
CITY COMMISSION POLICY MANUAL Page 6 of 11
s (4) It is the intent of this act to implement these objectives of protecting the integrity of
government and of facilitating the recruitment and retention of qualified personnel by
prescribing restrictions against conflicts of interest without creating unnecessary barriers to
public service.
(5) It is hereby declared to be the policy of the state that no officer or employee of a state
agency or of a county, city, or other political subdivision of the state, and no member of the
Legislature or legislative employee, shall have any interest, financial or otherwise, direct or
indirect; engage in any business transaction or professional activity; or incur any obligation
of any nature which is in substantial conflict with the proper discharge of his or her duties
in the public interest. To implement this policy and strengthensthe"faith and confidence of
the people of the state in their government, there is enacted"a",code of ethics setting forth
standards of conduct required of state, county, and city,officors and employees, and of
officers and employees of other political subdivisions`�of the state.-..,in the performance of
their official duties. It is the intent of the Legislature4hatfhis code"shall serve not only as a
guide for the official conduct of public servants in this state, but also as a basis for
discipline of those who violate the provisions of this part.
(6) It is declared to be the policy of the state thatpublic',officers and employees, state and
local, are agents of the people and hold their positions for the benefit of the public. They
are bound to uphold the Constitution of the United States"and the State Constitution and to
perform efficiently and faithfully their:;duties under the laws'of the federal, state, and local
governments. Such officers and employees are bound to observe,in their official acts, the
highest standards of ethics consistent with thiseeode,and theadvisory opinions rendered
with respect hereto regardless of personal considerations; recognizing that promoting the
public interest and malkaining the respect'of the people in their government must be of
foremost concern:
11. LIAISONS_
The;City Commission shall appoint, from its members, representatives to the Broward
League of Cities, Met ropolitai"Planning Organization (MPO), General Employees Pension
Board; and the Police and Fire Pension Board.
12. ADVIS0RVil0ARDS`"
The City Commission may at any time by Resolution appoint advisory boards composed of
men or women who are residents of the City for a period of six (6) months prior to their
appointment and otherwise qualified to act in an advisory capacity to the City Commission,
the City Manager, or to any department of the City government, with respect to the conduct
and management of any property or institution or the exercise of any public functions of the
City. The members.of such board shall serve without compensation at the pleasure of the
Commission, and their duties shall be to consult and advise with such municipal officers
and make written recommendations which shall become part of the records of the City.
Each board shall adopt its own by-laws and elect a chairperson and a vice-chairperson from
CITY COMMISSION POLICY MANUAL Page 7 of 11
the membership. Minutes of each meeting shall be prepared and filed with the City Clerk.
(City Charter, Article 3, Advisory Boards, Sec. 1, How Constituted)
The minutes of all Boards will be kept in the Office of the City Clerk. Copies of the
minutes will be distributed to the Mayor and City Commission.
Dismissal "for cause" shall apply to all Boards and shall mean misfeasance, malfeasance or
nonfeasance. The importance of attendance should be stressed for both regular and
alternate members. It is the intent of the Commission that all members, including
alternates, attend all meetings.
Any member missing three (3) meetings without obtaining"excused absences from the
Board shall automatically be removed from the Board and replaced in the same manner in
which that member was originally appointed. (ResolutionY#2005 187)
Terms will be limited as specified by Ordinance, Resolution or City Charter.
13. NOTIFICATION FOR REZONING
The Planning & Zoning Board hears applications for rezoning and makes recommendations
to the City Commission. Notice of"fhe.;public hearing shall�be mailed, by regular mail, to
the applicant and to the owners, as shown':on the latest tax'Ils, of all property located
within three hundred (300) feet of the land which is the subject of the rezoning request.
The costs of mailing and publishing such,,notices shall, be borne by the applicant for
rezoning.
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14. CLERICAL STAFF,=SUPPORT
Staff supports will be made availabfe: to any Commission member upon request.
Coordination sliall,be;,,condu6to through the City Manager.
15. REQUEST FOR FUNDING
Funding may :be considered for non-profit or charitable organizations that clearly
demonstrate a'City-wide public good, with such recommendations coming from the Human
Relations Board. '
16. BUDGET
As soon as practicable after receipt of the annual report and estimate of the City Manager,
the City Commission shall meet and carefully consider the same; shall determine and fix
the amount necessary to carry on the government of the City for the ensuing year; shall by
Resolution adopt a Budget setting for the amount necessary to be raised for the various
departments; and shall determine the amount of applicable funds on hand, the estimated
CITY COMMISSION POLICY MANUAL Page 8 of 11
departmental revenues, and the amount of millage necessary to be levied. (City Charter,
Part VII, Article 1, Section 2, Annual Budget and Appropriation)
The City Commission shall have the power by Resolution to raise such a sum of money by
taxation, and to levy upon the taxable property in the City of Dania Beach such a millage or
tax, as it shall determine to be necessary in order to raise such sum for the operation of the
said municipality; the right to levy such additional taxes as may be necessary to pay interest
on outstanding bonds or such bonds as the City may from time to time issue in accordance
with law, and also to provide a sinking fund for the redemption of said bonds; and shall
have the power to levy additional taxes for other purposes provided for in the City Charter
and by the laws of the State of Florida. (City Charter, Part VII, Article 1, Section 4, Power
to Levy)
The City Commission shall have authority to transfer: any part ..of any unencumbered
balance of an appropriation to a purpose or object for which the appropriation of the current
year has proved insufficient, or may authorize,'a transfer to be made between items
appropriated to the same office or department, provided the provisions of'this section shall
not apply to special earmarked funds nor to the.sinking,funds. (City Charter, Part VII,
Article 1, Section 6, Transfer of Funds)
At the close of each fiscal year,the unencumbered balance of each appropriation shall
revert to the respective fund from which;it was appropriated^and shall be subject to future
appropriation, except that special funds shall remain intact Any accruing revenue of the
City, not appropriated as hereinbefore provided,3And any balance at any time remaining
after the purpose of the appropriation shall Have been satisfied or abandoned, may from
time to time be appropriated_by Resolution''of the City,.Commission to such use as will not
conflict with any uses for which such revenue specifically accrued. No money shall be
drawn from th6"depository of the City, nor`shall,.any obligation for the expenditure of any
money be incurred,`�except pursuant to the appropriation made by the City Commission.
(City Charter, Part VII,.Article 1, Section,7;Limitation of Appropriations)
Additional budget policy is asxfollows:
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a Fixed Capital Assets and Expenditures will be those items with a value of$1,000.00 or
more; and having a use life of more than one year.
• The City Manager is authorized to approve purchases up to $15,000.00 without City
Commission approval.
• The Commission shall have a strategic planning session to provide direction to staff in
preparation of the ensuing year's budget.
• All inter-department and inter-fund budget transfers and Capital item transfers require
Commission approval.
• Aside from adopting the annual millage rate, the City Commission shall annually adopt
the Fire Assessment Rate, Solid Waste Fees, Water and Sewer Fees, and Stormwater
Fees to ensure a sound financial funding for the level of service to be provided.
CITY COMMISSION POLICY MANUAL Page 9 of 11
17. CAPITAL PROJECTS
Each year the City Commission shall review and update a City Five-Year Capital
Improvement Plan prepared by the City Manager.
18. LABOR RELATIONS
The City Manager is recognized as the administrator of employee relations for the City per
the City Charter.
Union Contract negotiations shall be conducted by the City Manager:and other staff.
19. COMMISSION COMMUNICATIONS WITH EMPLOYEES
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Neither the City Commission nor any of its members shall dictate the appointment of any
person to office or employment by the City Manager, 'or in any manner prevent the City
Manager from using his own judgment in selecting those officers or employees which he is
entitled to appoint or select under the"provisions of the Charter. The Commission and its
members shall deal with the administrative service solely through the City Manager, and
neither the Commission nor any member thereof shall:give orders to the subordinates of the
City Manager either publicly or privately (City Charter, Part II, Article 1, City .
Commission)
On April 26, 2005 the City Commission ado"pted Resolution #2005-066 to inform all City
Commissioners and employees how the Charter provision governing communications
between elected officials and all,�'City ern_ployees (City Charter, Part II, Article 1) is
intended td°be applied.
Resolution #2005-06b,
The`City Manager has, delegated to each of the Department Directors the authority to
respond,to any City business-related matter raised by any City Commissioner. Contacts
(communications) between a City Commissioner and a City employee, when of a casual
nature and unrelated,_to City business, are always permitted. However, if any City
business is irivolved '`employees are required to ask the City Commissioner to contact the
appropriate Department Director. In turn, the Director will contact the City Manager if
the City business matter warrants the attention of the City Manager.
The City Commissioners are aware that they cannot, due to the Charter provision
mentioned above, ever "give orders" or directives to any City employee, including
Department Directors. If a question ever arises as to this Policy, the City Commissioner,
the City employee or both are always free to first contact the City Department Director
for guidance or assistance. Furthermore, if a request for information by a Commissioner
may require an extensive commitment of time by the Department Director or staff,
CITY COMMISSION POLICY MANUAL Page 10 of 11
resulting in a loss of resources for normal City operations, the Department Director will
forward the request to the City Manager for consideration and resource planning.
For any breach or violation of the policy, the City Commission may, after deliberation
and consideration of all relevant facts at a regular meeting of the City Commission, issue
a public reprimand or adopt a Resolution which publicly censures the violator, dependent
upon the nature and circumstances of the breach or violation.
The City Commission Members shall have mail boxes located inside City Hall to facilitate
the flow of correspondence related to City business.
20. SURPLUS PROPERTY
The City Commission shall follow all applicable State, Laws in declaring surplus property
each year. The property may be disposed of by selling°to the highest bidder, for cash, at
public auction, on-line auction, or by sealed bids. Items may also be used`as a trade-in to
reduce the cost of replacement. City employees are perrnitted to participate in the auction
of surplus property.
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21. COMMUNITY REDEVELOPMENT AGENCY (CRA) x
The City Commission commissioned a"`Finding of Necessitykfor Redevelopment Study" to
determine whether any portions of the City of Dania`Beach displayed sufficient indication
d�of blight in order t warrant designation:.of the area as a "Community Redevelopment
Area" (CRA). The area covered by this study is generally described as that portion of the
City of Dania .Beach bound'by the Dania Cut-Off Canal on the north, Sheridan Street on
the south, NW 9th Avenue on the west, and Gulfstream Road on the east.
The City Commission accepted a delegation of powers from the Broward County Board of
County Commissioners regarding the establishment and implementation of a Community
;Redevelopment Agency (CRA) on:.June 25, 2002. The City Commission established itself
to be the Community Redevelopment Agency for the City, with the Mayor serving as the
Chairman, and the Vice=Mayor serving as the Vice-Chairman. (Resolution #2002-201)
22. ADDITIONS OR.,CHANGES TO THIS POLICY MANUAL
Additions or other changes to this manual may be executed by a motion and majority vote
of the City Commission.
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